HomeMy WebLinkAbout2022-644-E-AMS-NCAOC-Wiring-cabeling Asset Management Services
STEVEN ARNDT, Director
P.O. Box 8181 * 300 West Tryon Street, Building B, 3rd Floor * Hillsborough, North Carolina 27278
Telephone: 919 245-2625
Fax: 919-640-1873
E-mail: amservice@orangecountync.gov
TO: Bonnie Hammersley,
County Manager
Orange County
FROM: Alan Dorman,
Assistant Director
Asset Management Services
CC: Steve Arndt,
Director
Asset Management Services
Jim Northrup,
Chief Information Officer
Information Technologies
DATE: Friday, December 2nd, 2022
ATT: Memorandum of Agreement with the North Carolina Administrative Office of the Courts
for Courtroom Cabling for Remote Proceedings
RE: Memorandum of Agreement with NCAOC for Cabling
The North Carolina Administrative Office of the Courts (“NCAOC”) has requested that County sign the
attached Memorandum of Agreement that covers the procurement process for the installation of low
voltage cabling required for new A/V system in several courtrooms in the Justice Center and Historic
Courthouse. IT and AMS, who are working jointly on this project, agree that it is in the best interest of
the County to use the NCAOC’s vendor, ePlus, to install the cabling, as this vendor will also be
performing the installation of the A/V system.
The County Attorney’s office has determined that this agreement may be signed by the County
Manager.
As a reminder, The BOCC approved $215,000 in the Capital Investment Plan for FY 22-23 to upgrade
the A/V systems in three courtrooms and cover the cost of cabling and power to another two
courtrooms that NCAOC would upgrade at their cost. The BOCC also approved a Memorandum of
Agreement with the NCAOC and authorized the Manager to sign the agreement to cover the
procurement of the equipment through the same vendor, ePlus.
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
NORTH CAROLINA WAKE COUNTY
MEMORANDUM OF AGREEMENT
Courtroom Cabling for Remote Proceedings
THIS MEMORANDUM OF AGREEMENT (MOA) is entered into by and between the
NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS (NCAOC) and the
COUNTY OF ________ (County), jointly referred to as the Parties and individually as a Party,
and is effective as of the date of the last signature below.
WHEREAS, Session Law 2021-47 was enacted on June 18, 2021, adding a new section G.S.
§ 7A-49.6, which significantly expands the courts’ authority to hold proceedings by audio and
video (AV) transmission;
WHEREAS, to facilitate proceedings conducted by AV transmission, the NCAOC issued RFP
02-2021000, resulting in a contract with ePlus Inc. to provide AV equipment installation services;
WHEREAS, the NCAOC’s contract with ePlus Inc. became effective on May 27, 2021, for a
term of one (1) year with options for the NCAOC to extend the contract for two (2) additional one
year terms;
WHEREAS, the NCAOC intends to pay for AV equipment and equipment installation
services for certain identified courtrooms in the County;
WHEREAS, pursuant to G.S. §§ 7A-302 and 7A-304(a)(2), the County is required to provide
adequate physical facilities for the courts, including cabling in courtrooms necessary to operate the
AV equipment;
WHEREAS, rather than providing and installing cabling itself, the County seeks to provide
funds to the NCAOC for the NCAOC to purchase cabling, as well as cabling installation services
from ePlus Inc., for the courtrooms in which AV equipment will be installed; and
WHEREAS the Parties intend for this MOA to govern the County’s provision of funding to
the NCAOC for the NCAOC to purchase cabling, as well as installation services from ePlus Inc.
NOW, THEREFORE, in consideration for the promises made each to the other, the Parties
agree as follows:
1.After this MOA is fully executed, the NCAOC will authorize ePlus Inc. to install cabling
needed for remote proceedings in the following courtroom(s):
SC-Battle and DC-4
__________________________________________________________________________
Orange
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
2.Cabling types and paths will be identified and documented as part of the site survey review
process. The cabling specifications for the AV equipment are listed in Appendix A to this
MOA.
3.The County shall be responsible for paying the NCAOC for the actual cost of the cabling and
its installation on a time and materials basis. An estimate of the cost per courtroom is attached
hereto and includes the hourly rates for ePlus staff and the price per unit of materials.
4.Upon ePlus Inc.’s completion of the cabling installation in the courtrooms listed in Section 1
of this MOA, the NCAOC shall invoice the County for the cabling and ePlus Inc.’s installation
services. The County shall pay the NCAOC’s invoice within sixty (60) days of receipt of the
invoice.
5.This MOA shall automatically terminate when the NCAOC’s contract with ePlus Inc.
terminates. Either Party may terminate this MOA, with or without cause, upon ninety (90)
days’ prior written notice to the other Party. After termination of this MOA, the County must
continue to comply with its obligation to pay the NCAOC for cabling, as well as cabling
installation services, that have been provided to the County prior to the termination of this
MOA. Also, Sections 6, 9, 11, and 12 shall survive the termination of this MOA.
6.The State Auditor shall have access to all persons and records in accordance with G.S. § 147-
64.7 and other applicable laws or regulations.
7.Notices, when required to be given in accordance with this MOA, shall be in written form and
delivered to the Parties’ principal contacts by email, U.S. mail, or personal delivery, addressed
as shown below. Any time a Party desires to change its principal contact, a duly authorized
representative of that Party shall promptly notify the other Party’s principal contact in writing
on the Party’s letterhead. The initial principal contacts for this MOA are:
NCAOC’s Principal Contact County’s Principal Contact
Jared Rundell
Endpoint Services Manager
Technology Services Division
North Carolina Administrative Office of
the Courts
901 Corporate Center Drive
Raleigh, NC 27607
E-mail: Jared.D.Rundell@nccourts.org
Jim Northrup
Chief Information Officer
Information Technology
Orange County, NC
131 West Margaret Lan
Hillsborough, NC
jnorthrup@orangecountync.gov
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
8.The County shall provide the NCAOC with documentation showing that its board of
commissioners has delegated authority to the County’s signatory, below, to execute this MOA.
For clarity, an existing delegation from the board of commissioners to the County’s signatory
to execute contracts may be provided if its scope is sufficient to authorize the County’s
signatory to execute this MOA.
9.This MOA shall be governed by the laws of the State of North Carolina without giving effect
to principles of conflicts of law. The place of this MOA, its situs and forum, shall be Wake
County, North Carolina, where all matters, whether sounding in tort or contract, relating to its
validity, construction, interpretation, and enforcement shall be determined.
10.Modification or amendment of this MOA must be made in writing and signed by authorized
representatives of both Parties.
11.This MOA and any rights or obligations within this MOA shall not be further assigned,
sublicensed, subcontracted, or otherwise transferred by a Party to another individual,
partnership, limited partnership, corporation, or any other entity except with written consent of
the other Party.
12.The Parties do not intend to create in any other individual or entity the status of third-party
beneficiary, and this MOA shall not be construed so as to create such status. The rights, duties,
and obligations contained in this MOA shall operate only by and between the Parties and shall
inure solely to the benefit of the Parties. The provisions of this MOA are intended only to
assist the Parties in determining and performing their obligations under this MOA.
13.This MOA may be executed by facsimile or digital signature, and in counterparts, each of
which (including signature pages) will be deemed an original, but all of which together will
constitute one and the same instrument. To the extent signed in handwriting and then delivered
by means of electronic transmission in portable document format ("PDF"), this MOA shall be
treated in all manner and respects as an original agreement or instrument and shall be
considered to have the same force and legal effect as an original signature.
(Signature page follows.)
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
IN WITNESS WHEREOF, intending to be bound hereby, this MOA is executed by the
undersigned authorized representatives of each Party, effective as of the last date of execution by
the Parties hereto. Each individual signing below warrants that he or she is authorized to execute
this MOA and bind his or her respective agency to its terms.
NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS
By: _________________________________
Ryan Boyce
NCAOC Deputy Director
COUNTY OF ________________________
Date: ________________________
By: _________________________________ Date: ________________________
Printed Name: ________________________
Title: _______________________________
Orange
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
12/22/2022
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
Revised 06/21
ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: NCAOC Party/Vendor Contact Person: Randall Burnette Contact Phone: 919-271-8757 Party/Vendor
Address: 901 Corporate Drive City Raleigh State: NC Zip: 27607 Department: AMS Amount: $10,000 Purpose: Wiring/Cabeling
for AV Ssytem at Justice Facility Budget Code(s): 61370035-880000-10073 Vendor # 51082 (N/A if new vendor) Vendor is a
BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date
Approved by Board Yes No Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY
Budget Yes No
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has
not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement h ave
already begun or been completed please briefly describe the nature of the emergency condition that was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to
information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer ___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
12/19/2022
12/19/2022
12/19/2022
12/22/2022
12/22/2022
NORTH CAROLINA WAKE COUNTY
MEMORANDUM OF AGREEMENT
Courtroom Cabling for Remote Proceedings
THIS MEMORANDUM OF AGREEMENT (MOA) is entered into by and between the
NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS (NCAOC) and the
COUNTY OF ________ (County), jointly referred to as the Parties and individually as a Party,
and is effective as of the date of the last signature below.
WHEREAS, Session Law 2021-47 was enacted on June 18, 2021, adding a new section G.S.
§ 7A-49.6, which significantly expands the courts’ authority to hold proceedings by audio and
video (AV) transmission;
WHEREAS, to facilitate proceedings conducted by AV transmission, the NCAOC issued RFP
02-2021000, resulting in a contract with ePlus Inc. to provide AV equipment installation services;
WHEREAS, the NCAOC’s contract with ePlus Inc. became effective on May 27, 2021, for a
term of one (1) year with options for the NCAOC to extend the contract for two (2) additional one
year terms;
WHEREAS, the NCAOC intends to pay for AV equipment and equipment installation
services for certain identified courtrooms in the County;
WHEREAS, pursuant to G.S. §§ 7A-302 and 7A-304(a)(2), the County is required to provide
adequate physical facilities for the courts, including cabling in courtrooms necessary to operate the
AV equipment;
WHEREAS, rather than providing and installing cabling itself, the County seeks to provide
funds to the NCAOC for the NCAOC to purchase cabling, as well as cabling installation services
from ePlus Inc., for the courtrooms in which AV equipment will be installed; and
WHEREAS the Parties intend for this MOA to govern the County’s provision of funding to
the NCAOC for the NCAOC to purchase cabling, as well as installation services from ePlus Inc.
NOW, THEREFORE, in consideration for the promises made each to the other, the Parties
agree as follows:
1.After this MOA is fully executed, the NCAOC will authorize ePlus Inc. to install cabling
needed for remote proceedings in the following courtroom(s):
SC-Battle and DC-4
__________________________________________________________________________
Orange
DocuSign Envelope ID: 3BE109AA-A1F5-4DAD-AE75-866DF79CDE77DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
2.Cabling types and paths will be identified and documented as part of the site survey review
process. The cabling specifications for the AV equipment are listed in Appendix A to this
MOA.
3.The County shall be responsible for paying the NCAOC for the actual cost of the cabling and
its installation on a time and materials basis. An estimate of the cost per courtroom is attached
hereto and includes the hourly rates for ePlus staff and the price per unit of materials.
4.Upon ePlus Inc.’s completion of the cabling installation in the courtrooms listed in Section 1
of this MOA, the NCAOC shall invoice the County for the cabling and ePlus Inc.’s installation
services. The County shall pay the NCAOC’s invoice within sixty (60) days of receipt of the
invoice.
5.This MOA shall automatically terminate when the NCAOC’s contract with ePlus Inc.
terminates. Either Party may terminate this MOA, with or without cause, upon ninety (90)
days’ prior written notice to the other Party. After termination of this MOA, the County must
continue to comply with its obligation to pay the NCAOC for cabling, as well as cabling
installation services, that have been provided to the County prior to the termination of this
MOA. Also, Sections 6, 9, 11, and 12 shall survive the termination of this MOA.
6.The State Auditor shall have access to all persons and records in accordance with G.S. § 147-
64.7 and other applicable laws or regulations.
7.Notices, when required to be given in accordance with this MOA, shall be in written form and
delivered to the Parties’ principal contacts by email, U.S. mail, or personal delivery, addressed
as shown below. Any time a Party desires to change its principal contact, a duly authorized
representative of that Party shall promptly notify the other Party’s principal contact in writing
on the Party’s letterhead. The initial principal contacts for this MOA are:
NCAOC’s Principal Contact County’s Principal Contact
Jared Rundell
Endpoint Services Manager
Technology Services Division
North Carolina Administrative Office of
the Courts
901 Corporate Center Drive
Raleigh, NC 27607
E-mail: Jared.D.Rundell@nccourts.org
Jim Northrup
Chief Information Officer
Information Technology
Orange County, NC
131 West Margaret Lan
Hillsborough, NC
jnorthrup@orangecountync.gov
DocuSign Envelope ID: 3BE109AA-A1F5-4DAD-AE75-866DF79CDE77DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
8.The County shall provide the NCAOC with documentation showing that its board of
commissioners has delegated authority to the County’s signatory, below, to execute this MOA.
For clarity, an existing delegation from the board of commissioners to the County’s signatory
to execute contracts may be provided if its scope is sufficient to authorize the County’s
signatory to execute this MOA.
9.This MOA shall be governed by the laws of the State of North Carolina without giving effect
to principles of conflicts of law. The place of this MOA, its situs and forum, shall be Wake
County, North Carolina, where all matters, whether sounding in tort or contract, relating to its
validity, construction, interpretation, and enforcement shall be determined.
10.Modification or amendment of this MOA must be made in writing and signed by authorized
representatives of both Parties.
11.This MOA and any rights or obligations within this MOA shall not be further assigned,
sublicensed, subcontracted, or otherwise transferred by a Party to another individual,
partnership, limited partnership, corporation, or any other entity except with written consent of
the other Party.
12.The Parties do not intend to create in any other individual or entity the status of third-party
beneficiary, and this MOA shall not be construed so as to create such status. The rights, duties,
and obligations contained in this MOA shall operate only by and between the Parties and shall
inure solely to the benefit of the Parties. The provisions of this MOA are intended only to
assist the Parties in determining and performing their obligations under this MOA.
13.This MOA may be executed by facsimile or digital signature, and in counterparts, each of
which (including signature pages) will be deemed an original, but all of which together will
constitute one and the same instrument. To the extent signed in handwriting and then delivered
by means of electronic transmission in portable document format ("PDF"), this MOA shall be
treated in all manner and respects as an original agreement or instrument and shall be
considered to have the same force and legal effect as an original signature.
(Signature page follows.)
DocuSign Envelope ID: 3BE109AA-A1F5-4DAD-AE75-866DF79CDE77DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
IN WITNESS WHEREOF, intending to be bound hereby, this MOA is executed by the
undersigned authorized representatives of each Party, effective as of the last date of execution by
the Parties hereto. Each individual signing below warrants that he or she is authorized to execute
this MOA and bind his or her respective agency to its terms.
NORTH CAROLINA ADMINISTRATIVE OFFICE OF THE COURTS
By: _________________________________
Ryan Boyce
NCAOC Deputy Director
COUNTY OF ________________________
Date: ________________________
By: _________________________________ Date: ________________________
Printed Name: ________________________
Title: _______________________________
Orange
DocuSign Envelope ID: 3BE109AA-A1F5-4DAD-AE75-866DF79CDE77
County Manager
12/16/2022
Bonnie Hammersley
12/16/2022
DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018
DocuSign Envelope ID: 3BE109AA-A1F5-4DAD-AE75-866DF79CDE77DocuSign Envelope ID: 1C3039A2-A7E7-42F5-BD29-ECCB38916018