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Home My WebLink AboutAgenda - 12-13-2022; 8-d - Fiscal Year 2022-23 Budget Amendment #4 1 ORD-2022-028 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: December 13, 2022 Action Agenda Item No. 8-d SUBJECT: Fiscal Year 2022-23 Budget Amendment #4 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153 Summary Gary Donaldson, (919) 245-2453 PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year 2022-23. BACKGROUND: County Manager's Office 1. In order to better assist with the upcoming Strategic Plan, the Budget Division will be moved from the Finance and Administrative Services Department to the County Manager's Office. The division will comprise of four full time positions — a Budget Director and three Budget and Management Analysts. Three existing staff are transferred from the Finance and Administrative Services Department, and a vacant position is transferred from the Planning & Inspections Department. This amendment transfers $260,122 from the Support Services Function and $58,526 from the Community Services Function to the General Government Function. No additional funding is required. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Asset Management Services 2. In order to centralize meeting planning and coordination for the County and the community centers, a vacant position from the Transportation Services Department is being reclassified to the Asset Management Services Department as a Meeting Logistics Coordinator. This amendment transfers $58,526 from the Community Services Function to the Support Services Function. Funding for the position will be covered with existing expenses and attrition savings, and will not increase General Fund appropriation. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. 2 Planning and Inspections Department 3. The Planning and Inspections Department is converting three time-limited full time equivalent (FTE) positions to permanent FTE positions. The Property Development Specialist, Property Development Technician and Erosion Control Officer are supported by inspection fee revenues, which are consistently able to support these positions due to the rate of development trends in the County, which are forecast to sustain as a new baseline level of activity. Conversion from time-limited to permanent will help with staff recruiting and retention. There is no additional cost to the County with the conversion. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Visitors Bureau 4. The Orange County Visitors Bureau has received $148,658 in additional revenue from the Town of Chapel Hill for surpassing the FY2021-22 performance benchmarks. As per the County Agreement with the town, the Town of Chapel Hill agrees to award the Visitors Bureau 50% of revenues from hotel/motel occupancy receipts of collections exceeding $1,000,000. The Bureau will use the funds to cover originally unbudgeted advertising campaigns, and to cover operational expenses to support rebuilding the tourism and conference industry and building on diversity programming. This budget amendment provides for the receipt of these additional funds for the purposes mentioned above. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Health Department 5. The Health Department received a payment of $11,086 from Prepaid Health Plan (PHP) WellCare for reconciliation of Medicaid payments to the Health Department in FY2021-22. The amount was erroneously unclaimed by the Health Department and recorded as part of the General Fund Balance for FY2021-22. This amendment recognizes this payment and appropriates these funds from the General Fund Balance to the Medicaid Maximization account in the Capital Fund, outside of the General Fund, for the purpose of future renovations of facilities that support Medicaid eligible patients. This amends the following Medicaid Maximization Capital Project Ordinance: Medicaid Maximization Capital Project($11,086) - Project# 30012 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Medicaid Maximization Funds $12,842,901 $11,086 $12,853,987 Total Project Funding $12,842,901 $11,086 $12,853,987 3 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Medicaid Maximization Project Expenditures $12,842,901 $11,086 $12,853,987 Total Costs $12,842,901 $11,086 $12,853,987 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Animal Services 6. Animal Services has received $12,000 from Community Giving Fund donations for its Free- Roaming Cat Initiative. These funds will be used to provide activities to address the free- roaming cat issue within Orange County. This budget amendment provides for this appropriation in the General Fund. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. Housing Department 7. Continuum of Care — Rapid Rehousing: In the 2021 Continuum of Care competition, the U.S. Department of Housing and Urban (HUD) awarded Orange County $161,920 for the Rapid Re-housing program that provides financial assistance and case management for people exiting homelessness. These funds will support two existing time-limited Rapid Re- housing Case Managers. These funds will be appropriated in the Community Development Fund, and will create the following Grant Ordinance: Continuum of Care - Rapid Rehousing ($161,920) - Project#47477 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised HUD Grant $0 $161,920 $161,920 Total Project Funding $0 $161,920 $161,920 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Expenditures $0 $161,920 $161,920 Total Costs $0 $161,920 $161,920 8. Continuum of Care — Coordinated Entry: In the 2021 Continuum of Care competition, the U.S. Department of Housing and Urban (HUD) awarded Orange County $174,350 for the Coordinated Entry program that connects people in housing crisis to housing resources 4 like shelter and permanent housing programs. These funds will support two existing time- limited Coordinated Entry Specialists who work on the Housing Helpline. These funds will be appropriated in the Community Development Fund, and will amend the following Grant Ordinance: Continuum of Care - Coordinated Entry($174,350) - Project#47475 Revenues for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised HUD Grant $260,000 $174,350 $434,350 Total Project Funding $260,000 $174,350 $434,350 Appropriated for this project: Current FY 2022-23 FY 2022-23 FY 2022-23 Amendment Revised Grant Expenditures $260,000 $174,350 $434,350 Total Costs $260,000 $174,350 $434,350 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with these items other than as noted otherwise above. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases the General Fund by $23,086, the Visitors Bureau Fund by $148,658, the Community Development Fund by $336,270, and the County Capital Fund by $11,086. RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and capital project ordinance amendments for Fiscal Year 2022-23. 5 Year-To-Date Budget Summary Fiscal Year 2022-23 Community Visitors County Fund Budget Summary General Fund Development Bureau Capital Fund Fund Original Budget Revenue $255,500,691 $1,020,422 $1,912,877 $10,612,009 Interfund Transfer Revenue $76,740 $348,430 Fund Balance Appropiation $2,608,888 $288,814 Total Original Budget $258,186,319 $1,368,852 $2,201,691 $10,612,009 Additional Revenue Received Through Budget Amendment#4 (December 13, 2022) Grant Funds $1,954,181 $533,045 $17,761 $336,177 Non Grant Funds $231,175 $8,388 $148,658 $166,098 Additional Interfund Transfer Revenue $6,181 $115,480 Additional Fund Balance Appropriation $126,566 Total Amended Budget $260,498,241 $1,916,466 $2,368,110 $11,229,764 Dollar Change in 2022-23 Approved Budget $2,311,922 $547,614 $166,419 $617,755 % Change in 2022-23 Approved Budget 0.90% 53.67% 8.70% 5.82% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions (includes Permanent and Time Limited) 983.505 10.000 7.000 0.000 Changes to Full Time Equivalent Positions 3.700 Amended Approved General Fund Full Time Equivalent Positions 987.205 10.000 7.000 0.000 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2022-23 987.205 10.000 7.000 0.000