HomeMy WebLinkAboutAgenda - 02-03-2004-8oORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 3, 2004
Action Agenda
Item No. '9 _0_
SUBJECT:
Amendment #8
DEPARTMENT: Budget
PUBLIC HEARING: (Y/N) No
ATTACHMENT (S):
Attachment 1. Budget as Amended
Spreadsheet
Attachment 2. Senior Citizen Health
Promotion Grant Project
INFORMATION CONTACT:
Donna Dean 245-2151
TELEPHONE NUMBERS:
Ordinance Hillsborough 732-8181
Attachment 3. Equipment and Vehicles Chapel Hill 968-4501
Capital Project Ordinance Durham 688-7331
Attachment 4. Lands Legacy Capital Mebane 336-227-2031
Project Ordinance
PURPOSE: To approve budget ordinance, capital project ordinance, and grant project
ordinance amendments for fiscal year 2003-04.
BACKGROUND:
Library Services
The Orange County Library has received notification from the North Carolina Department of
Cultural Resources of additional State Aid funds totaling $2,417 for this fiscal year. These
additional funds bring the current budget for State Aid revenue to $119,835 for fiscal year
2003-04. This budget amendment provides for the receipt of these funds. (See Attachment
1, column #1).
Cooperative Extension
2. On December 9, 2003, the Board of County Commissioners approved the appropriation of
$27,000 from the Human Services Social Safety Net to the In-Home Breastfeeding Support
Program/Expanded Food and Nutrition Program housed in the Cooperative Extension
department. This program was previously funded entirely by the federal office of Food
Stamp Nutrition. The funding for this program was terminated as of December 31, 2003.
The additional funding approved by the Board would provide a time extension of two months
for the program and its four impacted employees. This budget amendment would release
$27,000 from the Human Services Social Safety Net to the Cooperative Extension
department for the provision of this program in January and February 2004. (See
Attachment 1, column #2)
Emergency Management
3. The Department of Emergency Management has been notified by the American Trauma
Society of receipt of a $1,000 grant award for its "Spanish Language Emergency Services
Outreach Coordination Program". This program directly impacts those with limited English
proficiency by reducing their chance of receiving traumatic injury during emergencies
through creating public information, developing working relationships with agencies that
serve the Spanish speaking community, and the creation of information networks.
Collaboration between Orange County Health Department, Latino non-profit agencies,
emergency services agencies, faith based organizations, and the Red Cross has already
begun. These funds will be used to help defray personal mileage costs incurred by a
volunteer of the program, as well as cost of Public Service Announcements. This budget
amendment provides for the receipt of these funds. (See Attachment 1, column #3)
Department on Aging
4. The Department on Aging's Senior Health Coordination wellness program has experienced
a more than anticipated increase in participation in their wellness classes, and class fee
revenue has already exceeded budget within the first 6 months of this fiscal year. Staff
anticipates an additional $24,000 in revenue from this program for the remainder of FY
2003-04. This budget amendment provides for the receipt of these anticipated funds. (See
Attachment 2, Senior Citizen Health Promotion Program Grant Project Ordinance)
Sheriff Department
5. The Sheriff Department has received grant funds totaling $38,574 from the United States
Department of Justice (USDOJ). This particular grant is aimed at enabling local law
enforcement agencies to purchase computer equipment. Matching funds of $12,858 are
included the Equipment and Vehicles Capital Project Ordinance. The Department plans to
implement a pilot program and purchase mobile data terminals (MDTs) in at least six patrol
vehicles. This budget amendment provides for the receipt of these funds. (See Attachment
3, Equipment and Vehicles Capital Project Ordinance)
Environment and Resource Conservation Department
6. On December 9, 2003, the Board of County Commissioners approved an appropriation of
$55,000 to the Eno River Association toward the preservation of two tracts along the Eno
River - the Poplar Ridge and Eno Wilderness properties. With this appropriation, the
County would be recognized as a full partner in the acquisition collaborations. Funding for
these projects would be appropriated from existing funds in the Lands Legacy pay-as-you-go
Fund. This budget amendment provides for this $55,000 appropriation from the Lands
Legacy Fund. (See Attachment 4, Lands Legacy Capital Project Ordinance)
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION (S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance, grant project ordinance, and capital project ordinance
amendments.
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Attachment 2 4
Senior Citizen Health Promotion Program
Grant Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following grant project is
hereby adopted.
Section 1. This project authorized is the Senior Citizen Health Promotion Program to develop
a comprehensive and coordinated County health promotion and disease prevention
program for citizens involving a partnership of public agencies, University Health
Affairs and private groups.
Section 2.The officers of the County are hereby directed to proceed with the grant project in
accordance with the mutual cooperation agreement between the County and the
University of North Carolina at Chapel Hill, as approved by the Board of County
Commissioners on June 30, 1997.
Section 3.The following revenue is anticipated to be available to complete this project
Grant Funds (1994-95)
Grant Funds (1995-96)
Grant Funds (1996-97)
Grant Funds (1997-98)
Fees for Service (1997-98)
Grant Funds (1998-99)
Fees for Service (1998-99)
Grant Funds (1999-00)
Fees for Service (2000-01)
Grant Funds (2000-01)
Grant Funds (2001-02)
Grant Funds (2002-03)
Fees for Service (2003-04)
Grant Funds (2003-04)
Total Revenue
Section 4. The following amount is appropriated for this project:
Human Services - Senior Citizen Health Promotion
$.32,5.39
$37,498
$33,779
$52,434
$14,8.35
$57,645
$12,000
$69,250
$24,000
$49,668
$80,.364
$142,588
$48,000
$56,956
$711,.556
$711,.5.56
Section 5.The finance officer is hereby directed to maintain within the Grant Project sufficient
specific detailed accounting records to provide the accounting to the grantor
agency.
Section 6.Funds may be advanced from the General Fund for the purpose of making
payments due. Reimbursement requests should be made to the grantor agency in
an orderly and timely manner.
Attachment 2
Section 7.Copies of this grant project ordinance shall be made available to the finance officer
for direction in carrying out this project.
Section 8. Positions authorized through this grant project ordinance include:
1,0Full Time Equivalent Senior Public Health Educator
This position is authorized through June 30, 2004. Subsequent funding in future
years is contingent upon the availability of grant funds.
Section 9.This ordinance supersedes all previous "Senior Citizen Health Promotion" Grant
Project Ordinances.
Section 10. This project, originally adopted May 2, 1994 and subsequently amended, is in
effect through June 30, 2004.
Adopted this 3rd day of February 2004.
Attachment 3 1v
Equipment and Vehicles Project
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section
13.2 of Chapter 159 of the General Statutes of North Carolina, the following capital project is
hereby adopted.
Section 1.The project authorized provides funds to purchase County-owned vehicles and
major equipment. The project will be financed with proceeds from the County's
portion of the one half-cent sales taxes, appropriated fund balance from the County
Capital Projects Fund, and grant funds from the U.S. Department of Justice and the
North Carolina Department of Transportation.
Section 2.The officers of the County are hereby directed to proceed with the project within the
budget contained herein.
Section 3.The following revenue is anticipated to complete this project:
Through FY 2002-
03
FY 2003-04 Through FY
2003-04
Sales Tax $459,322 $498,295 $957,617
Bond Funds $0 $0 $0
Private Placement $0 $0 $0
Grant Funds $0 $38,574 $38,574
Other $0 $0 $0
Total Funding $459,322 $536,869 $996,191
Section 4.The following amount is appropriated for this project:
Section 5.
Through FY
2002-03
FY 2003-04 Through FY
2003-04
Land/Building $0 $0 $0
Design $0 $0 $0
Construction $0 $0 $0
Equipment and
Vehicles
$459,322
$536,869
$996,191
Total Costs $459,322 $536,869 $996,191
This ordinance supersedes all previous Equipment and Vehicle Capital Project
Ordinances.
Section 6. This ordinance shall remain in effect from July 1, 1998 until June 30, 2004.
Adopted this 3rd day of February 2004.
Attachment 4
Resource Lands Conservation (Lands Legacy) Project
Capital Project Ordinance
le it ordained by the Orange County Board of County Commissioners that pursuant to Section 13 2 of Chapter 159 of the
3eneral Statutes of North Carolina, the following capital project is hereby adopted
iection 1. The project authorized is for the purchase of land for natural resource and farmland preservation. Financing for the
project includes proceeds from the County's portion of the one-half cent sales taxes, grants from the Clean Water
Management Trust, proceeds from the 1997 and 2001 voter approved bonds, and transfers from the General
(property tax), School/Park Capital Reserve and Subdivision Payment-in-Lieu Funds
iection 2. The officers of the County are hereby directed to proceed with the project within the budget contained herein,
iection 3. The following revenue is anticipated to complete this ro'ect:
roug
FY 200203
FY 2003-04 Through
FY 2003.04
McGowan Creek Preserve (formerly known as Duke Forest)
Clean Water Trust Grant $143,000 $0 $143,000
Transfer from School/Park Capital Reserve (accrued interest) $78,549 $o $78,549
Transfer from General Fund (Property Tax) $78,548 $0 $78,548
Total McGowan Creek Preserve $300,097 $0 $300,097
Little River Regional Park and Natural Area $0 $0
Clean Water Management Trust $131,950 $131,950
Parks & Recreation Trust $87,500 $87,500
Triangle Land Conservancy & Eno River Association $59,500 I $59,500
Land and Water Conservation Fund $262,000 $262,000
Hazardous Mitigation Grant Funds $15,000 $15,000
Durham County Contribution $40,000 $n $40,000
1997 Bond Funds $44,514 $0 $44,514
Transfer from Subdivision Payment- n-Lieu Fund $84,514 $0 $84,514
Total Little River Regional Park and Natural Area $724,978 $0 $724,978
Eubanks Road Properties (Hunter/Cate Properties) $0 $0
1997 Bond Funds $2,700,000 $0 $2,700,000
Transfer from School/Park Reserve Fund $1,865,000 $0 $1,865,000
Transfer from Subdivision Payment-in-lieu Fund $50,000 $0 $50,000
Total Eubanks Road Properties $4,615,000 $0 $4,615,000
Wailers Farmland Preservation Conservation Easement $0 $0
Total Walters Farmland Conservation Easement Funds $215,000 $0 $215,000
Seven-Mile Creek Preserve $0 $0
Transfer from General Fund $307,595 $0 $307,595
Total Seven-Mile Creek Preserve Funds $307,595 $0 $307,595
Blackwood Property
Total Blackwood Property $2,077,050 $0 $2,077,050
Eno River Properties
Transfer from General Fund $0 $55,000 $55,000
Total Eno River Properties $0 $55,000 $55,000
2001 Bond Funds $1,750,000 $0 $1,750,000
Transfers from Other Funds $0 $0
Transfer from General Fund (Sales Tax) $398,405 ($55,000) $343,405
Transfer from General Fund (Property Tax) $396,452 $200,000 $596,452
Transfer from General Fund (BOCC Contingency) $35,000 $0 $35,000
Transfer from School/Park Reserve Fund $0 $65,000 $65,000
Total Unallocated Funds $829,857 $210,000 $1,039,857
Total Project Revenues $10,819,577 $265,000 $77,029,577
;ection 4. The following amount is appropriated for this project:
Through
FY 2002-03
FY 2003.04 Through
FY 2003.04
Lands Legacy (unallocated) $2,689,857 $210,000 $2,899,857
McGowan Creek Preserve (formerly known as Duke Forest)
Land Acquisition & Related Fees $300,097 $0 $300,097
Design $0 $0 $0
Construction $0 $0 $0
Other $0 $0 $0
Total McGowan Creek Preserve $300,097 $0 $300,097
Little River Regional Park and Natural Area $0 $0
Land Acquisition & Related Fees (Orange Counlys Share) $367,978 $0 $367,978
Park Design & Development $262,000 $0 $262,000
Construction $0 $0 $0
Heritage House Relocation to Park Property $95,000 $0 $95,000
Other $0 $0 $0
Total Little River Regional Park and Natural Area $724,978 $0 $724,978
Eubanks Road Properties $0 $0
Land Acquisition & Related Fees $4,615,000 $0 $4,615,000
Park Design & Development $0 $0 $0
Construction $0 $0 $0
Other $0 $0 $0
Total Eubanks Road Properties $4,615,000 $0 $4,615,000
Walters Farmland Preservation Conservation Easement
Total Walters Farmland Preservation Easement $215,000 $0 $215,000
Seven-Mile Creek Preserve $0 $0
Total Seven-Mile Creek Preserve $197,595 $0 $197,595
Blackwood Property $0 $0
Total Blackwood Property $2,077,050 $0 $2,077,050
Eno River Properties
Land Acquisition & Related Fees $0 $55,000 $55,000
Total Eno River Properties $0 $55,000 $55,000
F7 Total Costs $10,819,577 $265,000 $11,029,577
;ection 5. This ordinance supersedes all previous Resource Lands Conservation (Lands Legacy) Capital
Project Ordinances for Orange County.
;ection 6. This ordinance shall be in effect from July 1, 1998 until June 30, 2004,
Adopted this 3rd day of February 2004.