HomeMy WebLinkAboutAgenda - 12-05-2022; 8-a - Minutes 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 5, 2022
Action Agenda
Item No. 8-a
SUBJECT: Minutes
DEPARTMENT: Board of County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919-
245-2130
PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board
as listed below.
BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board
has the legal duty to approve all minutes that are entered into the official journal of the Board's
proceedings.
Attachment 1: October 18, 2022 Business Meeting
Attachment 2: October 25, 2022 Joint Meeting with the Orange County Chief's Association and
Work Session
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve minutes as
presented or as amended.
Attachment 1
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 BUSINESS MEETING
5 October 18, 2022
6 7:00 p.m.
7
8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, October
9 18, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC.
10
11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford,
12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Anna Richards
13 COUNTY COMMISSIONERS ABSENT: None.
14 COUNTY ATTORNEYS PRESENT: John Roberts
15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
17 appropriately below)
18
19 Chair Price called the meeting to order at 7:00 p.m. All commissioners were present.
20
21 1. Additions or Changes to the Agenda
22 Chair Price noted that item 8-g on the consent agenda will be removed and considered at
23 a later date. She also requested consideration of an additional item under 6-c at the request of
24 Community Home Trust.
25
26 A motion was made by Commissioner Bedford, seconded by Commissioner Greene, to
27 add an item on Community Home Trust as item 6-c.
28
29 VOTE: UNANIMOUS
30
31 Chair Price dispensed with reading the public charge.
32
33 2. Public Comments (Limited to One Hour)
34 a. Matters not on the Printed Agenda
35
36 There was no one signed up to speak on matters not on the printed agenda.
37
38 b. Matters on the Printed Agenda
39 (These matters will be considered when the Board addresses that item on the agenda below.)
40
41 3. Announcements, Petitions and Comments by Board Members
42 Commissioner Greene said she was unable to attend a recent event celebrating the
43 Neuse River as "River of the Year" by the American River non-profit organization, but wanted to
44 highlight the improvements to the river over the last fifteen years. She said that October 18, 2022
45 is the 50th anniversary of the Clean Water Act.
46 Commissioner Fowler said she attended recent meetings for TARPO, the Policy Steering
47 Committee, and the ABC Board. She said that the NC Transportation Planning Department will
48 receive $1.9 million for EV charging stations to be distributed throughout the state. She said there
49 was also a request for proposals from CMAC for about $200,000 with a 20% match for which
50 Orange County could be eligible. She said at the Policy Steering Committee they learned that
51 there are federal funds to help move forward with the North/South Bus Rapid Transit line on
2
1 Highway 15-501, but it requires a $15 million match. She said they will pursue state funds to use
2 as the match. She said at the ABC meeting she learned that the Southern Village store is open
3 and they will have a ribbon cutting on October 27, 2022. She also said that an ABC Board member
4 resigned, so an appointment to fill the vacancy will be considered soon. She said there was a
5 fundraiser for the Mountains to Sea Trail on October 23, 2022 from 3 - 6 p.m.
6 Commissioner Bedford attended the Durham Chapel Hill Carrboro MPO meeting. She
7 said that on November 1, 2022 there will be a public hearing on the Orange County Transit Plan.
8 She said that it is also open for public comment on the MPO website. She said it had a focus on
9 equity. She said it stays within the budget as set by revenues for the special tax and taxes on
10 rental cars. She said she attended the DSS board meeting and that DSS will once again host a
11 holiday program for families. She said that individuals can sponsor the purchase of toys by
12 making cash donations online or contacting DSS. She said it will be a drive through event and
13 that teenagers will receive gift cards. She said she attended the Orange County Partnership to
14 End Homelessness meeting. She said that the partnership is hoping to hear back soon about
15 $100,000 in ESG funding, and later about $900,000 in HUD funds. She said that early voting
16 starts on October 20, 2022 and she encouraged everyone to get out and vote.
17 Commissioner Richards said she went to the opening of the Blue Hill event center and
18 said it may be a good location for meetings. She said she also attended the UNC Civic
19 Engagement Fair and talked to college students about civic engagement. She said she will be
20 part of the Inner City Visit with the Chamber for a Greater Chapel Hill-Carrboro and will not be at
21 the meeting on October 25, 2022.
22 Commissioner McKee had nothing to report.
23 Commissioner Hamilton said October 2022 was the 75th anniversary of the founding of the
24 NAACP branch in Chapel Hill and Carrboro. She said on October 19, 2022, there will be a
25 meeting of School Capital Needs Work Group, during which they will discuss the request for
26 qualifications from interested consultants. She said there will be a Board of Health meeting in
27 the following week.
28 Chair Price said she and Commissioner Bedford met with the mayors of Hillsborough,
29 Chapel Hill, and Carrboro together with housing staff to discuss a collaborative approach for
30 issues such as housing, health, and homelessness. She said there are local organizations who
31 ask for funds from all jurisdictions, and the group would like to find a way to address these needs
32 jointly. She said the next meeting will be held sometime next month. She said she attended the
33 1011 + 1 anniversary of the Piedmont Food Processing Center. She said it has served Orange
34 County for many years as a business incubator and accelerator.
35
36 4. Proclamations/ Resolutions/ Special Presentations
37
38 a. Recognition of County Employee Retirements from April 1, 2022 through September 30,
39 2022
40 The Board recognized and expressed gratitude to retirees for their devotion and service to Orange
41 County and its residents.
42
43 BACKGROUND: The following employees have retired from April 1, 2022 through September
44 30, 2022:
45
3
1
Retirement Years of
Recipient Department Date Service
Terry Colville Department on Aging 4/28/2022 28
Donna Hall Social Services 4/28/2022 34
Donna King Health 4/28/2022 21
Donna Lloyd Human Resources 4/28/2022 7
James Summey Emergency Services 4/28/2022 25
Philip Vilaro Health 4/28/2022 20
David Walker Sheriff's Office 4/28/2022 7
Darrel Lambe Solid Waste Management 4/28/2022 19
Maria McPherson Emergency Services 5/31/2022 30
Asset Management
Thomas Howard Services 6/30/2022 28
Asset Management
Derrick Jones Services 6/30/2022 20
Housing & Community
Felicia Mack Development 6/30/2022 12
Tammy Sykes Health 6/30/2022 29
Kim Dunderdale Libra 7/31/2022 14
Allen Cole Sheriff's Office 7/31/2022 24
Randy Haynes Social Services 8/31/2022 19
Cathy York Health 8/31/2022 32
Richard Clayton Sheriff's Office 9/30/2022 3
2
3 The Orange County Board of Commissioners thanks each of these retirees for their service to
4 Orange County and for their dedication in meeting the primary mission of Orange County, in
5 serving residents with fairness, respect and understanding.
6
7 Brenda Bartholomew, Human Resources Director, read the names of all employees who
8 retired between April 1 and September 30, 2022.
9 Donna King and James Summey were present and received service awards from Brenda
10 Bartholomew and had their picture taken with the Commissioners.
11 Chair Price thanked all the retirees for their service to Orange County.
12 Commissioner Fowler echoed Chair Price's comments and mentioned that, as a
13 pediatrician, she would miss speaking with Cathy York in the Health department.
14
15 b. Proclamation Designating October 2022 as Arts and Humanities Month
16 The Board approved a proclamation designating October 2022 as Arts and Humanities Month in
17 Orange County.
18
4
1 BACKGROUND: Each year, the month of October is recognized as National Arts and Humanities
2 Month. This recognition acknowledges the impact of the arts and humanities on civic and human
3 health, as well as the economic impact made by the arts industry on a national and local scale.
4
5 The attached proclamation recognizes October 2022 as Arts and Humanities Month in Orange
6 County.
7
8 Chair Price read the following proclamation:
9
10 ORANGE COUNTY BOARD OF COMMISSIONERS
11
12 PROCLAMATION
13 ARTS AND HUMANITIES MONTH — OCTOBER 2022
14
15 WHEREAS, the nation's 120,000 nonprofit arts organizations, the National Endowment for the
16 Arts, the National Endowment for the Humanities, the nation's 4,500 local arts agencies in
17 communities across the country, and the arts and humanities councils of the 50 states and the
18 six jurisdictions and districts of the United States annually have issued official proclamations
19 designating October as National Arts and Humanities Month; and
20
21 WHEREAS, cities and states—through their local and state arts agencies representing thousands
22 of cultural organizations — have celebrated the value and importance of culture in the lives of
23 Americans and the health of thriving communities during National Arts and Humanities Month for
24 nearly 30 years; and
25
26 WHEREAS, the humanities help diverse communities across the United States explore their
27 history and culture with the support and partnership of the National Endowment for the
28 Humanities,the 50 state and sixjurisdiction and district humanities councils, and local educational
29 and cultural institutions; and
30
31 WHEREAS, the arts and humanities embody so much of the accumulated wisdom, intellect, and
32 imagination of humankind, and also enhance and enrich the lives of everyone in America; and
33
34 WHEREAS, despite significant losses due to the coronavirus pandemic, the creative industries
35 remain among the most vital sectors of the American economy, providing new opportunities for
36 developing cities, creating jobs and economic activity within their own industry and across sectors,
37 and making communities attractive to business development; and
38
39 WHEREAS, the nation's arts and culture sector— including nonprofit, commercial and education
40 — is an $877 billion industry that supports 4.6 million jobs representing 4.2% of the nation's
41 economy, a larger share of the GDP than powerhouse sectors such as agriculture, transportation,
42 and utilities (2020); and
43
44 WHEREAS,the nation's arts and culture sector additionally boasts a$33 billion international trade
45 surplus (2019); and
46
47 WHEREAS, the nonprofit arts industry of Orange County has generated $12.4 million in local and
48 state government revenue and $130.3 million in economic activity (2015) annually by
49 organizations and audiences — including $36.6 million of spending beyond the cost of admission
50 on items such as meals, parking, and lodging by arts event attendees — making the arts a vital
51 income source for local businesses;
5
1 NOW, THEREFORE, the Board of County Commissioners of Orange County, North Carolina
2 does hereby proclaim October 2022 as Arts and Humanities Month in Orange County and calls
3 upon community members to celebrate and promote the arts and humanities throughout the
4 region, state and nation, and to participate in sustaining the vibrancy of the arts and humanities
5 for the betterment of society.
6
7 This the 18th day of October, 2022.
8
9
10 Renee Price, Chair
11 Orange County Board of
12 Commissioners
13
14 A motion was made by Commissioner Bedford, seconded by Commissioner Hamilton, to
15 approve and authorize the Chair to sign the proclamation recognizing October 2022 as Arts and
16 Humanities Month in Orange County.
17
18 VOTE: UNANIMOUS
19
20 Katie Murray,Arts Commission Director, thanked the Commissioners for the proclamation.
21
22 c. Orange County Arts Commission One Year Update on Eno Arts Mill
23 The Board received an update on the Eno Arts Mill project on its one-year anniversary.
24
25 BACKGROUND: The Orange County Arts Commission (OCAC) opened eleven (11) artist
26 studios occupying 3,000 square feet at the Eno River Mill in March 2020. In May 2021, the OCAC
27 was granted permission to lease an additional 7,000 square feet of space adjacent to the existing
28 studios. The combined spaces, referred to as the "Eno Arts Mill," occupy 10,000 square feet of
29 space, including a gallery, classroom, seventeen (17) artist studios, a conference room, and the
30 OCAC offices. The grand opening of the Eno Arts Mill was October 1, 2021. Three hundred
31 residents attended and enjoyed an "Artist Preview" exhibit of all studio artists as well as open
32 artist studios, live music, food trucks and more.
33
34 In the last year, the Eno Arts Mill has already become staple of the Hillsborough community and
35 Triangle arts community. Through the payment of artists and by drawing visitors to Hillsborough,
36 the space has made a significant contribution to the local economy, as demonstrated in the chart
37 below. It has also provided a welcoming and safe place for all types of people to experience the
38 arts. Several highlights of the first year of programming include:
39 • April 2022: Home? An Artistic Exploration of Affordable Housing in the Triangle.
40 This Triangle-wide exhibit was a partnership with the Housing Department and featured
41 100 works of art by 54 artists, as well as 16 poets who read their selected works during
42 the exhibit opening. In addition to works focusing on the unaffordable housing market,
43 many works focused on the COVID-19 pandemic. This powerful show received Triangle-
44 wide press and introduced many new artists and patrons to the Eno Arts Mill.
45 July 2022: Building Bridges: An Exhibit of Latin-American Artists in the Triangle. This
46 Triangle-wide exhibit featured nineteen Latin-American artists. The opening event
47 featured Grammy-nominated musician Joe Troop with Larry Bellorin as well as Takiri
48 Mexican dancers.
49 Diversity and accessibility: The OCAC believes the studio artists, staff, and leadership
50 need to reflect the community in order to be a welcoming space for all people. Growing a
51 diverse group of artist-tenants has been a priority of OCAC, with diversity not only being
6
1 defined by demographics, but also career level and medium. This intentionality has
2 resulted in 44% of artist tenants identifying as a member of a marginalized community.
3 38% of tenants are people of color. The Eno Arts Mill is one of the only accessible art
4 studios in the Triangle, and in the last year, three studio artists have been wheelchair
5 users.
6 New partnerships: The Eno Arts Mill has allowed the OCAC to forge new relationships
7 with organizations in the community. The Art Therapy Institute (ATI) established a
8 Hillsborough office in the Eno Arts Mill and has offered programs including free kids'
9 activities during our First Fridays openings, and camps and classes taught by ATI staff,
10 including a LGBTQ Teen Arts Collective. The Mill has provided the Orange County Artists
11 Guild a home for two annual shows in December and May. In addition, the OCAC has
12 collaborated with the Housing Department on two exhibits and hosted a departmental
13 meeting in the gallery.
14
ENO ARTS MILL FIRST YEAR IMPACT: October, 2021 through September, 2022
Number of artists paid for work sold, classes, performances, or services 125
Amount paid to artists for work sold, classes, performance, or services $48,179
Number of artists exhibited 212
Dollar amount of work sold (Oct-Dec, March-September) $18,980
Number of people hosted during First Friday openings 2,400
Number of people hosted for classes 232
Number of youth hosted during Summer Camp 2022 77
Number of youth scholarship recipients during Summer Camp 2022 12 (16%)
15
16 Katie Murray, Arts Commission Director, introduced the item and gave the following
17 presentation:
18
19 Slide #1
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20
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9 Katie Murray said they have received good press coverage and positive feedback about
10 the space.
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3 Katie Murray reviewed the
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1 Katie Murray said she is very proud of the accessibility and diversity at the mill. She said
2 44% of tenant artists identify as members of a marginalized community, and it is one of the only
3 truly accessible arts studios in the Triangle region.
4
5 Slide #8
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7 Katie Murray said they have partnered with Arts Therapy Institute to create a teen arts
8 collective. She said they partnered with various organizations to highlight community initiatives.
9
10 Slide #9
LIL' L, (LIBL'i
YEAR 1 IMPACT BY THE NUMBERS
$48,199 212 $18,980 125
PAID TO ARTISTS ARTWORK ARTISTS
ARTISTS ■ SALES PAID
21400 1 232 77 16%
FIRST CLASS SUMMER UMMERCAMP
FRIDAYS STUDENTSCAMPERSSCHOLARSHIP
11 WINVIM RECIPIENTS
12
13 Slide #10
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hostedScingwriters concerts by Jonathan ■
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14
1
I Slide #11
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3 Katie Murray
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• 6 of 12 manths[July-September,Jan-March)nat
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10 Chair Price praised Katie Murray's work in the first year of • Arts Mill. She said she
11
1 everything Orange County does. She said the proclamation and the presentation will be sent to
2 Jay Dick at Americans for the Arts.
3 Commissioner Greene asked about the figure of$130 million in the previous proclamation.
4 She noted that the figure was seven years old.
5 Katie Murray said that the survey typically takes place every 5 years, but it was delayed
6 due to the pandemic. She said she will have updated figures next year. She said she feels the
7 number is still relevant.
8 Commissioner Richards said she was impressed by the commitment to fill gaps in the arts
9 in the community, as well as the intentional efforts to expand opportunities to participate in the
10 arts where people are or where they find themselves.
11 Chair Price said she appreciated the idea of having a big tip jar to raise money to support
12 artists during the pandemic. She also appreciated Katie Murray's efforts to participate in WRAL's
13 Big Night In for the Arts event in conjunction with three other counties.
14 Katie Murray said the Big Night In for the Arts will be held again on March 11, 2023.
15
16 d. Orange County Arts Commission 2022-23 Annual Grant Recipients
17 The Board acknowledged local artists and arts organizations receiving 2022-23 Orange County
18 Arts Grants.
19
20 BACKGROUND:
21 Orange County Annual Grants Cycle
22 The Orange County Arts Commission (OCAC)administers two primary grant programs each year.
23 The Grassroots Arts Program utilizes state funding to provide support for nonprofit organizations
24 and schools conducting arts programming. The Artist Project Grant utilizes county funding for
25 artist-led community projects.
26
27 A total of $45,000, typically dispersed to arts agencies through the Outside Agencies Program,
28 was allocated to the OCAC's annual Grassroots Arts Program. The purpose of this was to ensure
29 arts agencies were applying for funding through a program specific to the arts, following the best
30 practices established by the North Carolina Arts Council.
31
32 Statistics regarding this year's grant cycle are noted in the chart below.
33
TOTAL
NC Arts Council Funding $51,007.00
Orange County Funding' $73,800.00
TOTAL AVAILABLE FUNDING $124,807.00
Total dollar amount requests $154,525
Total grants awarded 36, or 82% of applications
Total applications received 44
Total first-time applicants 13, or 30% of applicants
34
35 The OCAC grant review and awards process:
36
37 1. The grant application process is open for two months. Two virtual training sessions took
38 place and the OCAC director was available for one-on-one meetings.
39 2. After the due date, the OCAC director conducted an initial compliance and eligibility
40 review. Applications found noncompliant or outside of the grant requirements are
41 considered disqualified.
12
1 3. Qualified applications are forwarded to members of each review panel for initial review
2 and scoring. This year's grant panels included the following:
3 a. Visual Arts: Composed of OCAC Board Members with visual arts expertise, as well
4 as two visual arts professionals from the community.
5 b. Performing Arts: Composed of OCAC Board Members with performing arts
6 expertise, as well as one performing arts professional from the community.
7 c. Literary Arts: Composed of OCAC Board Members with literary arts expertise.
8 4. Non-governmental Grassroots Arts Program (GAP) applicants were also evaluated by a
9 Financial Review Panel who examined submitted financial documents to determine
10 financial solvency and stability. Factors considered include the ratio of administrative or
11 fundraising expense in overall budget, as well as a deficit or surplus without explanation
12 and/or stated plan.
13 5. Each panel met virtually to evaluate assigned applications. Feedback, first strengths and
14 then challenges, was offered by panelists, and recorded by OCAC staff. After discussion,
15 each panelist submitted a score through the online platform for each of the categories
16 below. After all scores are submitted, the director records the final average score per
17 applicant.
18 6. The scoring rubric for this year's grant program was as follows:
19 GRASSROOTS ARTS PROGRAM GRANTS
20 Artistic Merit— 35%
21 Community Impact— 30%
22 Program Management— 15%
23 Financial Review— 10%
24 NC Arts Council Priority of Funding — 10%
25 ARTIST PROJECT GRANTS
26 Artistic Merit—40%
27 Community Impact—40%
28 Program Management—20%
29 7. Funding decisions were made at the August 2022 Arts Commission meeting. For the GAP
30 program, the Commission prioritized organizational requests, high scoring program
31 requests, and schools. For APG,the Commission approved funding applicants with scores
32 above 70 at their full request amount.
33 8. All applicants were notified of the panel's decisions. All declined GAP applicants received
34 panel feedback; approved GAP and APG applicants could receive feedback upon request.
35
36 Katie Murray, Arts Commission Director, reviewed the information included in the agenda
37 abstract.
38 Katie Murray read a list of all the grant recipients and the Commissioners took a photo
39 with those that were in attendance.
40
41 5. Public Hearings
42 None.
43
44 6. Regular Agenda
45 a. Schools Safety Task Force— Proposed Charge and Composition
46 The Board discussed the charge and composition for a Schools Safety Task Force and
47 established a timeline for completion of the Task Force's work/report/recommendations to the
48 Board of Commissioners.
49
50 BACKGROUND: The Board of Commissioners previously requested information on how the
51 County may regulate protests or large gatherings in Orange County. (However, it should be noted
13
1 that the Board's most recent interest and discussion has focused on school safety as referenced
2 below.)
3
4 The Board initially received information on this subject at its February 1, 2022 Business meeting.
5 At that meeting the Board discussed many aspects of this type of regulation including prohibiting
6 large gatherings on certain public-school properties. The Board further discussed this topic at its
7 May 10, 2022 work session. At that work session, the Board determined parades would not be
8 regulated and provided further direction to the County Attorney for revisions to be brought back
9 to the Board for future consideration. At the June 2, 2022 work session, the Board determined to
10 move forward with an ordinance prohibiting picketing on School Property. At the June 21, 2022
11 Business meeting, the Board determined the ordinance would be brought back at its meeting in
12 October. At its October 3, 2022 Business meeting, the Board deferred consideration of an
13 ordinance and determined it would form a Task Force to consider school safety. The agenda
14 materials for each prior discussion may be viewed at the links above.
15
16 In follow-up, the Board must determine the composition and charge of the proposed Task Force
17 and a timeline within which the Task Force should complete its work. Discussion at the October
18 3, 2022 Business meeting suggested including the Sheriff or designee, the public
19 (parents/guardians and other residents), both school systems, and the three towns as Task Force
20 members. A draft Task Force composition is attached.
21
22 Assuming the Board establishes an application process for public participation, a determination
23 of the general composition and number of members of the Task Force will allow the Clerk's Office
24 to begin soliciting membership applications and should allow for a pool of applicants for the Board
25 to review and make formal appointments, potentially in December 2022. Based on the proposed
26 appointments timeline, the Task Force's first meeting would likely occur in January 2023.
27
28 The Board should also consider and provide direction to staff on potentially securing a facilitator
29 to guide the Task Force's efforts.
30
31 John Roberts, County Attorney, introduced the item.
32 Commissioner Hamilton said this was an opportunity for the Board to look at the issues
33 that led to the consideration of the ordinance as well as other aspects of school safety that could
34 be addressed. She said that she sees this committee as important for that look at making sure
35 students are safe and making sure feedback from the community is included. She said she hopes
36 they can craft something that everyone can get behind. She said this is an important issue and
37 the committee should move ahead with the work.
38 Commissioner McKee asked for clarification on the committee positions that would be
39 available for members of the public.
40 Commissioner Richards said that the proposed composition was a good balance of
41 designated positions as well as positions that members of the public could apply for. She asked
42 about the court system position and what others think about adding it.
43 Commissioner Greene said she did not feel that a position from the court system needed
44 to be added because this is about school safety.
45 Commissioner Bedford asked about including a member of high school student
46 government from each school district.
47 Commissioner Greene supported that suggestion.
48 Commissioner Hamilton supported the suggestion as well, and asked if someone from
49 Human Rights and Relations should also be included.
14
1 Bonnie Hammersley said that the department is now called the Office of Equity and
2 Inclusion and that staff could attend. She said that it would be appropriate for the similar offices
3 in the school districts to attend.
4 Commissioner Fowler said she agrees with student government representatives.
5 Chair Price asked if it would be one or two from each school district.
6 Commissioner McKee expressed concern that the task force would be heavily weighted
7 towards the schools if four student positions were added.
8 Commissioner Hamilton asked for clarification.
9 Commissioner McKee said two students from each school district would be eight
10 representatives. He said that he prefers one from each school. He said that the commissioners
11 would appoint 6 of the positions on the task force. He felt that it would be a fairer weighting of the
12 positions.
13 Commissioner Fowler suggested one student and an alternate in case the student could
14 not attend a meeting.
15 Commissioner Hamilton said that having students could provide a diversity of views on
16 the task force.
17 Commissioner McKee said that this commission will only be appointing six positions
18 because the schools will select their representatives.
19 Commissioner Greene said she understood Commissioner McKee's concerns.
20 Commissioner Richards said that student views are very important and that often their
21 voices are not heard. She felt that having two students from each district were important.
22 Commissioner Bedford suggested adding an At-Large appointment to give a broader
23 community base.
24 Commissioner McKee said that the shooting task force had only 8-10 members and was
25 not weighted toward any group. He said this would have four students and four school
26 representatives and being that this request came from the schools, it would be heavily weighted
27 toward the schools. He said that having a lot of members gets unwieldy. He said that having a
28 large group can create an environment where coalitions form.
29 Chair Price said that students from both districts would represent diversity in voices.
30 Commissioner McKee said he would not suggest making the task force smaller than what
31 is proposed. He said he is concerned about the task force getting too large.
32 Commissioner Hamilton asked if the Board would consider holding the conversation on
33 the composition until a charge is created. She said the charge could inform the composition of
34 the task force.
35 Commissioner Bedford said that there might not be recommendations but hopefully so.
36 Commissioner Hamilton said the task force will follow that they will make an agreement
37 on the recommendation based on their guidelines about how decisions were made.
38 Chair Price asked if representatives from the Office of Equity and Inclusion or Juvenile
39 Courts were needed on the task force.
40 The Board agreed by consensus that representation from those departments was not
41 needed.
42 Chair Price noted that they do not have a draft charge. She asked if rather than trying to
43 compose it at the meeting, if two commissioners would like to draft it.
44 Commissioner Hamilton and Commissioner McKee said they would work together to draft
45 a charge and come back at a later meeting for the Board to vote on.
46 Commissioner Richards asked for information about the timeline. She said she would
47 want to see recommendations by the end of the current school year.
48 Commissioner Bedford said she would want there to be a facilitator
49
15
1 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, for
2 Commissioners Hamilton and Commissioner McKee to create a draft charge for review by the
3 Board on November 15, 2022.
4
5 VOTE: UNANIMOUS
6
7 A motion was made by Commissioner Bedford, seconded by Commissioner McKee, to
8 appoint a facilitator to lead the Schools Safety Task Force.
9
10 VOTE: UNANIMOUS
11
12 b. Consulting Services Award to Blue Strike Environmental Consulting for the Orange
13 County Climate Action Plan and Approval of Budget Amendment#2-A
14 The Board approved a Professional Services contract with Blue Strike Environmental Consulting
15 for the preparation of an Orange County Climate Action Plan, and to approve Budget Amendment
16 #2-A.
17
18 BACKGROUND: As part of the County's, on-going efforts to accelerate climate change mitigation
19 actions in Orange County, a Request for Qualifications (RFQ) was issued to identify a consultant
20 to help lead the climate action planning process. An evaluation review committee consisting of the
21 Director of Asset Management Services, the Director of the Environment, Agriculture, Parks and
22 Recreation, the Deputy Financial Services Director, the Sustainability Programs Manager, and a
23 member from the Commission for the Environment evaluated Blue Strike's proposal. The group
24 unanimously recommend Blue Strike Environmental Consulting to develop the County's climate
25 action plan.
26
27 Blue Strike Environmental has helped develop over 100 climate action plans and has local
28 experience including a recently completed Renewable Energy Plan for Durham County, a Climate
29 Action Plan for Research Triangle Institute, and a Solar Energy Development Evaluation for
30 Chapel Hill Transit. The evaluation committee contacted both local and out of state references
31 and was very impressed with the feedback received. Blue Strike Consulting demonstrated the
32 desired knowledge, innovation, and proven track record of working with local governments that
33 the review committee was looking for.
34
35 The Climate Action Plan will lay the foundation and identify the specific strategies that will help
36 the County meet the climate change mitigation goals set by the Board in recent years:
37 • Reduce greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005
38 levels).
39 • Transition to a 100% renewable energy-based economy by 2050.
40
41 Key elements of Blue Strike Environmental Consulting's proposal include:
42 . project coordination
43 • an updated Greenhouse Gas inventory
44 • a robust community/stakeholder engagement process
45 • review and synthesis of Town climate action plans
46 • identification of specific climate actions
47 • methodology for implementation, evaluation and updating, and
48 • presentation of draft and final climate action plans.
49
16
1 In addition, Blue Strike Consulting will also provide a comprehensive funding plan linked to climate
2 action plan strategies and design a climate action plan dashboard displaying benchmarks, targets,
3 progress, and key successes related to the plan's implementation for the County's website.
4
5 The plan is recommended to be funded with Budget Amendment#2-A appropriating fund balance
6 to be transferred to the County Capital Fund. This will create the following Capital Project
7 Ordinance:
Orange County Climate Action Plan ($115,480) - Project# 10084
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Transfer from General Fund $0 $115,480 $115,480
Total Project Funding $0 $115,480 $115,480
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Climate Action Plan Expenditures $0 $115,480 $115,480
Total Costs $0 $115,480 $115,480
8
9 Steve Arndt, Asset Management Services Director, made the following presentation:
10
11 Slide #1
ORANGE COUNTY'
NORTH CAROLINA
Orange County ClimateAction
Plan (CACP)
Purpose., To consider the approval of a professional
services contract with Blue Strike Environmental
Consulting and budget amendment #2-A< authorizing
funding for project.
12
13
14
17
1 Slide #2
The CAP will provide the"road map"(specific
strategies and funding needed)to help achieve
climate resolutions passed by the Board in recent
years:
• 2017:
-uphold the Paris Climate Agreement to reduce
greenhouse gas emissions between 25 and 28
percent by 2025 from 2405 levels
-Transition to a 100%renewable energy based
economy by 2050
• 2018:
-Became a signatory to the Global Covenant of
Mayors Climate and Energy Alliance which calls
for a climate action plan to be created and
implemented.
--
ORANGECOUNTY
NDBP I CAROLINA
2
3
4 Slide #3
Climate Action Planning Steps:
• Submitted CAP PFQ May 2022
• Evaluation team reviewed proposals (internal staff and
CFE representative)
References checked
Unanimous decision to select Blue Strike
Environmental Consulting to lead CAP process
• Cost proposal and timeline received from Blue Strike
Environmental
• Performance service contract drafted
• Board approval and authorization
ORANGE COUNTY
5 NOR-n I CAROLINA
6 Steve Arndt said these steps have already occurred.
7
8 Slide #4
Key Components of
Climate Action Plan
Equity and social justice integrated throughout
Visioning and Goals
Updated GHG Inventory
• Review and synthesis of Town CAPS and existing Orange
County plans, policies and programs
• Stakeholder/Community Engagement(virtual, surveys, in
person and community outreach)
Development of strategies,methodology for implementation
and evaluation
Presentation of draft Climate Action Plan
Detailed funding plan and climate action dashboard
Final Climate Action Plan presentation and adoption
ORANGE COUNTY
9 N10FM I CM201-INA
18
1 Slide #5
Blue Strike Consulting Services:
• Woman owned business
• Over 100 climate action plans for local
government, universities, and businesses
• Local work performed for Durham. County,
Research Triangle Institute and Town of
Chapel Hill
• Exceilent references and thoroughly
researched proposal
ORANGE COUNTY
K101M[CkROL[[NA
2
3
4 Slide #6
Timeline
• 60CC approval and authorization of proressionial service contract w1th
81"Strike Environmental and budget ameadmant#2-A authorizing
$T15.d6rkf4r Rrgje�t
•
Contract executed with November 1,2422 start data
•
Kick-off Mig with key staff and stakeholders November 2022
Progect E melrne. November t.2022•Ccaber 3t.2023
r
5
6 Commissioner Richards asked for clarification on if the county has a climate action plan.
7 Steve Arndt confirmed the county does not have a climate action plan.
8 Commissioner Richards asked if the one-year time frame was suggested by the
9 consultant.
10 Steve Arndt said that it will take that long to develop it and that staff is comfortable with
11 that timeline.
12 Commissioner Richards said she liked that all the different goals would be synthesized
13 into one plan.
14 Steve Arndt said the consultant would also incorporate the climate action plans of Chapel
15 Hill and Carrboro.
16 Commissioner Richards asked him how he would respond to some of the comments that
17 the plan would be boilerplate.
18 Bonnie Hammersley said that there will be strong community engagement in the
19 development of the climate action plan. She said that Amy Eckberg, the Sustainability Manager,
20 would work with the Manager's office and there is sentiment sometimes when outside experts are
19
1 chosen but the expertise is necessary. She said the community engagement part will take a
2 significant amount of time.
3 Commissioner Richards said that will be very important and said that Bonnie
4 Hammersley's response addressed her concerns.
5 Bonnie Hammersley said that after the commitment in 2018, there was change in
6 leadership in positions and that is why it never took off.
7 Steve Arndt said there is a proposed schedule of community engagement in the packet
8 and a lot of work will occur.
9 Commissioner Fowler said she felt there was a good middle ground with the proposed
10 contract. She said that starting from scratch can result in a more extensive and expensive
11 process. She said she liked that there would be a dashboard to help the community follow the
12 county's progress. She said that this does not reinvent the wheel, but it does include the
13 community and the county's specific goals.
14 Commissioner Hamilton seconded the importance of the dashboard. She suggested that
15 this also be coordinated with the capital needs task force and strategic plan to meet the goals.
16 Commissioner McKee said that he supported the proposal. He said there was one line in
17 the abstract that gave him pause: "Transition to a 100% renewable energy based economy by
18 2050."
19 Chair Price said that was in a resolution that was previously passed by the Board.
20 Commissioner McKee said that to get to 100% renewable energy would be impossible
21 without the entire country going there. He said that would mean scrapping every fuel-using
22 machine. He said that he was comfortable with working towards a renewable energy-based
23 economy because he does not think it is possible to achieve 100% by 2050.
24 Chair Price said that Mr. Arndt is taking notes and that he can relay that.
25 Bonnie Hammersley said that is saying the plan will identify specific strategies that will
26 help and is included because of what the Board adopted previously.
27 Chair Price said that Steve Arndt was taking notes and would relay this information to the
28 consultant.
29 Commissioner Bedford said it would be helpful for the consultant to advise the county on
30 what is realistic to achieve. She said it was important for county departments to participate with
31 the consultant on the plan.
32 Bonnie Hammersley said there was an internal oversight group for the climate action plan.
33 Commissioner Greene said that she would like an update on the goal: "Reduce
34 greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005 levels)."
35 Steve Arndt said he would provide an update to the Board.
36 Commissioner Hamilton said it would be helpful to have an explanation of why and when
37 decisions were made regarding county goals.
38 Bonnie Hammersley said she would provide the information
39
40 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to
41 approve and authorize the Manager to sign a professional services contract with Blue Strike
42 Environmental Consulting to develop the Orange County Climate Action Plan, and approve
43 Budget Amendment#2-A appropriating $115,480 in fund balance to be transferred to the County
44 Capital Fund.
45
46 VOTE: UNANIMOUS
47
48
20
1 c. Community Home Trust Discussion
2 This item was added at the beginning of the meeting
3
4 Chair Price said that Kimberley Sanchez of Community Home Trust requested the creation
5 of a committee of elected officials from the county and towns to advise the organization. She said
6 there would be no more than two individuals from each jurisdiction. She said the first meeting is
7 the upcoming Friday.
8 Commissioner Bedford asked if it was possible to send a staff member to the meeting
9 rather than elected officials.
10 Commissioner Greene said she thought it was important to have elected officials on the
11 committee.
12 Chair Price asked if there is anyone else from the county on the board.
13 Commissioner Greene said no.
14 Commissioner Richards said that previously, they were informed that they could not
15 influence decisions. She said she does not understand what this committee would provide.
16 Commissioner Greene said that they saw this committee as a liaison between Community
17 Home Trust and the elected leaders.
18 Chair Price said that Community Home Trust wants to keep the connection with elected
19 officials.
20 Commissioner McKee said he previously sat on the Community Home Trust board. He
21 said he would not support the proposal, because the elected officials would not have a voice. He
22 said that he has an issue with an organization that the county funds does not follow the rules that
23 the county has to follow. He said he does not support sending any representative to a board
24 where they have any position other than a voting position.
25 Commissioner Bedford said the county funds a lot of non-profits at a significant amount.
26 She said she was not in favor, unless she could be persuaded that it is important enough that it
27 needs a commissioner on the board.
28 Chair Price said they cannot be on the Board due to state law.
29 Commissioner Bedford said that if we wanted to have a performance management
30 agreement that the County Manager could take care of that.
31 Commissioner Greene said that being a voted member of a non-profit board does create
32 a conflict and she understands the purpose of the recent state law. She said that the Community
33 Home Trust was created by the Chapel Hill Town Council and when the council started to
34 formalize its inclusionary zoning program they brought in the Home Trust. She said they really
35 were an arm of Chapel Hill, but they have started to be the organization for the entire county and
36 would like to have an impact in the county.
37
38 A motion was made by Commissioner McKee, seconded by Commissioner Richards, that
39 the Board of Commissioners not appoint any representatives for participation in the committee.
40
41 VOTE: Ayes, 5 (Commissioners Bedford, Fowler, Hamilton, McKee, and Richards)
42 Nays, 2 (Chair Price and Commissioner Greene)
43
44 MOTION PASSES 5-2
45
46 7. Reports
47 None.
48
49 8. Consent Agenda
50
51 Removal of Any Items from Consent Agenda
21
1
2 The Board removed item 8-g at the beginning of the meeting.
3
4 . Approval of Remaining Consent Agenda
5 • Discussion and Approval of the Items Removed from the Consent Agenda
6
7 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to
8 approve the consent agenda with the exception of item 8-g.
9
10 VOTE: UNANIMOUS
11
12 a. Minutes
13 The Board approved the draft minutes for the September 13, 2022 Work Session and
14 September 20, 2022 Business Meeting.
15 b. Fiscal Year 2022-23 Budget Amendment#2
16 The Board approved budget, grant, and capital project ordinance amendments for Fiscal Year
17 2022-23.
18 c. Amendment to the 2020 Eno Haw Regional Hazard Mitigation Plan
19 The Board approved a resolution amending the 2020 Eno Haw Regional Hazard Mitigation
20 Plan.
21 d. Orange County Vision Zero Policy and Complete Street Policy
22 The Board approved resolutions adopting the Orange County Vision Zero Policy and Complete
23 Street Policy.
24 e. Amendments to the OUTBoard Rules and Procedures
25 The Board approved the amended Orange Unified Transportation Board (OUTBoard) Rules and
26 Procedures addressing quorum and other house-keeping updates.
27 f. Resolution of Intent to Update Orange County's Comprehensive Land Use Plan
28 The Board adopted a resolution of intent to update the Orange County's Comprehensive Land
29 Use Plan in order to maintain compliance with North Carolina General Statute (NCGS) 160D
30 Article 5.
31 g._Approval of the Assistance Policy and the Procurement and Disbursement Policy for
32 the 2022 North Carolina Housing Finance Agency (NCHFA) Urgent Repair Program
33U( RP22)
34 The Board authorized the County Manager to sign the updated URP22 Assistance Policy, and
35 the Procurement and Disbursement Policy (no revisions from previous approved Policy).
36 h. Inspection Period Extension for the Executed Lease Agreement with Well Dot, Inc.
37 The Board extended the 120-day inspection period contained in the lease agreement between
38 the County and Well Dot, Inc. by 45 days to accommodate additional groundwater testing.
39
40 9. County Manager's Report
41 Bonnie Hammersley reviewed the projected agenda items for the October 25, 2022 Joint
42 Meeting with the Fire Chiefs as well as the agenda for the following work session. She also said
43 that Thursday October 20 is the service awards for county employees. She reviewed the
44 Mountains to Sea Trail report is included in the information items. She said that both school
45 districts' grant applications were rejected for the Needs-Based Public School Capital Fund Grant
46 Application.
47
48 10. County Attorney's Report
49 John Roberts had no report.
50
51 11. *Appointments
22
1 None.
2
3 12. Information Items
4 • October 3, 2022 BOCC Meeting Follow-up Actions List
5 • Memorandum - Proposed Unified Development Ordinance Amendment to Remove the
6 Final Plat Signature Plat Acknowledging Compliance with the Schools Adequate Public
7 Facilities Ordinance (SAPFO)
8 • Memorandum - NC Mountains to Sea Trail Progress Report
9 • Memorandum - Update on the Needs-Based Public School Capital Fund Grant Application
10
11 13. Closed Session
12 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to
13 enter into closed session at 8:50 p.m. pursuant to North Carolina General Statute § 143-
14 318.11(a)(9) "to discuss and take action regarding plans to protect public safety as it relates to
15 existing or potential terrorist activity and to receive briefings by staff members, legal counsel, or
16 law enforcement or emergency service officials concerning actions taken or to be taken to
17 respond to such activity," and pursuant to North Carolina General Statute § 143-318.11(a)(4) "to
18 discuss matters related to the location or expansion of industries or other businesses in the area
19 served by the public body, including agreement on a tentative list of economic development
20 incentives that may be offered by the public body in negotiations," and for the approval of closed
21 session minutes.
22
23 VOTE: UNANIMOUS
24
25 A motion was made by Commissioner Greene and seconded by Commissioner Hamilton
26 to reconvene into regular session at 9:52 p.m.
27
28 VOTE: UNANIMOUS
29
30 14. Adjournment
31 A motion was made by Commissioner McKee and seconded by Commissioner Bedford to
32 adjourn the meeting at 9:52 p.m.
33
34
35 VOTE: UNANIMOUS
36
37
38 Renee Price, Chair
39
40
41 Laura Jensen
42 Clerk to the Board
43
44 Submitted for approval by Laura Jensen, Clerk to the Board.
45
Attachment 2
1
1 DRAFT MINUTES
2 ORANGE COUNTY
3 BOARD OF COMMISSIONERS
4 JOINT MEETING WITH THE ORANGE COUNTY
5 CHIEF'S ASSOCIATION AND WORK SESSION
6 October 25, 2022
7 7:00 p.m.
8
9 The Orange County Board of Commissioners met for a joint meeting with the Orange County
10 Chiefs' Association followed by a work session on Tuesday, October 25, 2022 at 7:00 p.m. at
11 the Whitted Human Services Center in Hillsborough, NC.
12
13 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford,
14 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Earl McKee
15 COUNTY COMMISSIONERS ABSENT: Commissioner Anna Richards
16 COUNTY ATTORNEYS PRESENT: John Roberts
17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager
18 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified
19 appropriately below)
20 ORANGE COUNTY CHIEFS' ASSOCIATION MEMBERS PRESENT: Chief Keith Hayes, Chief
21 Kevin Brooks, Chief Jamal Phillip Nasseri, Chief Matthew Mauzy, Ryan Campbell (on behalf of
22 Chief Brad Allison), Chief Ricky Baker, Chief Charles Bowden, Chief Jeff Borland, Chief Jeff
23 Cabe,
24 ORANGE COUNTY CHIEFS' ASSOCIATION MEMBERS ABSENT: Chief Brad Allison, Chief
25 Will Potter, Chief Vence Harris, Chief Bob Louis, Chief John Stroud
26
27 Chair Price called the meeting to order at 7:00 p.m. All Commissioners were present
28 except Commissioner Richards.
29
30 1. Highlights of Services Provided and Challenges Faced During Hurricane Ian
31 The departments will provide an update on the services provided by the fire departments and an
32 overview of some of the challenges they faced during the recent impacts from Hurricane Ian.
33
34 Chief Keith Hayes gave the following PowerPoint presentation:
35 Slide #1
Orange County Chief's Association
2022
Orange County Board of Commissioners
Joint Meeting
October 25, 2022
36
2
1 Slide #2
Agenda
1. Highlights of Services Provided
5tafrirg Modell (name staffing is now 24 hours)
Equlprrient (sage mw equipment not mpreseftted in lotals)
Call Volumes (fiscal year)
2. Updated ISO Ratings
3. lain Impacts,Fire Services
4. Special Operations Team Update
5. Budget Planning Concerns
6. Staffing
7. AARP Funding Update
z
2
3
4 Slide #3
South Orange fescue
• Chief Mathew Mauzy
• Responds County Wide for Rope Rescue as we] as
Statewide for Missing Person Land Search and
Swiftwater/Flood Rescue
Volunteer Staring
One Station
i Equipment
- Three Motorized Boats& Four Paddle Craft
- One Patient Transport UTV
- Three BLS Ambulances
- Two Technical Rescue Trucks
- One Incident Rehab Unit
Averaging 1.250 ells per year
5
6 Chief Matthew Mauzy reviewed the information on the slide above.
7
8
3
1 Slide #4
Fire District:trict: H nd IS03
• Chief Kevin Brooks
Combination Staffing Model
• Three Stations
Equipment
- Four engines
- Three tankers
- One brush truck
Two First Response Vehicles
Averaging 650 calls per year
s
2
3 Chief Kevin Brooks reviewed the information on the slide above.
4
5 Slide #5
Fire District: Orange Rural I
• Chief Teff Cage
• Combination Staffing Model
• Three Mations
• Equipment
Four Englnes Two First Responder Vehicles
Three Tankers One UTV
One Aerial Platform One Boat
One Heavy Rescue
• Averaging 1 , .0 calls per year
6
7 Chief Jeff Cabe reviewed the information on the slide above. He said that a fourth station
8 will open mid-January and it will be an EMS and Fire Station. He said that will be in the Waterstone
9 development.
10
4
1 Slide #6
Fire District: Ergo I
• Chief Keith Hayes
• Combination Staffing Model
• Two Stations
• Equipment
Three Engines One L1TV
Three Tankers Two Boats
One Brush Truck One Squad Truck
• Averaging 716calls per year
2
3 Chief Keith Hayes reviewed the information on the slide above.
4
5 Slide #7
Fire District: New Mope I4
• Chief Charles Bowden
• Combination Staffing Model
• Two Stations
• Equipment
Three Engines One UTV
Two Tankers One Squad Trua
One Brush Truck
• Averaging 660 calls per year
6
7 Chief Charles Bowden reviewed the information on the slide above.
8
9
5
1 Slide #8
'QfpFire District: Orange Grove I 5
Chief Ricky Baker
Combination Staffing Madel
Three Stations
Equipment
Three Engcnes One RescuelEnglne Truck
Three Tankers Two F1rst Responder Vehicles
One Brush Truck one Boat
Averaging 375 tails per year
2
3 Chief Ricky Baker reviewed the information on the slide above.
4
5 Slide #9
Fire District-trict- Cedar Grove I
• Chief Teff Borland
• Combination Staffing Madel
• Two Stations
• Equipment
Two Engines One Squad Truck
Two Tankers
Two Brush Trucks
• Averaging 250 calls per year
9
6
7 Chief Jeff Borland reviewed the information on the slide above.
8
9
6
1 Slide #10
Fire District: Caldwell 15
• Chief Bred Allison
• All 'volunteer
Two Stations
Equipment
Three Engines One First Responder Vehicle
One Tankers
one Brush Truck
• Averaging 450 calls per year
10
2
3 A representative from the Caldwell Fire District reviewed the information on the slide
4 above on behalf of Chief Brad Allison.
5
6 Slide #11
Fire District: White Cross I 0 4
• Chief Phillip Nesseri
• Combination ,staffing Model
• Two Stations
• Equipment
Three EngLnes Two First Responder vehicles
Two Tinkers One Heavy Rescue
One Brush Truck Three eats
• Averaging 315 calls per year
11
7
8 Chief Phillip Nasseri reviewed the information on the slide above. He said they provide
9 various rescue services and they will probably have 350-400 calls this year.
10
7
1 Slide #12
Fire District: Carrb ra IS02
Interim Chief Will Potter (Carrboro Fire & Rescue)
Fully Paid Staffing
Two Stations
Equiprnent
Three Engines One Aerial Platform
One Tanker=,4aaw - One Battallon Chief
one Brush Truck
Averaging I r5OO calfs per year
1
2
3 Chief Keith Hayes reviewed the information on the slide above on behalf of Chief Will
4 Potter.
5
6 Slide #13
Fire District: Chapel Hill I
Chief Vence Harris (Chapel Hill Fire & Rescue)
Fully Paid Staffing
Five Stations
• Equipment
Four Engines Two Battalion Chlefs
One Aerial Platform One Heavy Rescue
One Aerial Ladder Two Baas, One UTA'
Averaging 4,9OO calfs per year
7
8 Chief Keith Hayes reviewed the information on the slide above on behalf of Chief Vence
9 Harris.
10
8
1 Slide #14
Fire District: MebaneIQEP
• Chief Bob Louis (Mebane Fire & Rescue)
Combination Staffing
• Three Stations
Equipment
Four Engines One Tanker
One Aerial Platform One Heavy Rescue
Two Brush Trucks One UTV
Averaging 3,000 calls per year
�a
2
3 Chief Keith Hayes reviewed the information on the slide above on behalf of Chief Bob
4 Louis.
5
6 Slide #15
Fire District:trict: l rth Chatham IS04
• Chief John Strood (North Chatham Fire & Fescue)
Combination Staffing
Seven Stations
Equipment
EightEngmes Seven Tankers
Two Aerial Platforms Two Heavy Rescues
one Brush Truck Eight Boats,One UTV
Averaging 2,000 calfs per year
15
7
8 Chief Keith Hayes reviewed the information on the slide above on behalf of Chief John
9 Strowd.
10
9
1 2. Training — ISO Ratings (County-Wide Public Safety Training Facility Needs, Logistics, and
2 Cost Analysis)
3 The departments will provide an update on recent changes to departmental ISO ratings and
4 discuss the continuing need for a public safety training facility.
5
6 Slide #16
31SO Current Update
• Eflend FD—
Grange Grove FD— 5
White Cross FD — 4
• Caldwell FID — Inspection Completed 10/2712022 (?)
16
7
8 Chief Jeff Cabe said that all departments in the county have been inspected for ISO
9 rastings within the last 10 years. He was asked to explain the ISO rankings. He said that if you
10 have a residential insurance policy there is a risk factor score assigned to you based on where
11 you are in regards to a fire station and fire safety infrastructure or water sources. He said the
12 Department of Insurance comes in and tests the department, including the 911 center. He said
13 they also grade the water system and how much water is available at a particular property. He
14 said they have tanker trucks to haul water into the rural districts. He said they look at many factors
15 and those components go into the insurance system and that produces the risk factor. He said
16 that the risk factor controls the premium for home and business insurance. He said a 1 is the best
17 and a 10 means the property is unprotected. He said Efland has the highest ISO rating in the
18 county at 3. He said that Efland's rating is a testament to the hardwork of the people that are in
19 this room. He said there is also another test called the Class Nine that the state still uses to rate
20 and that unfortunately, those two tests sometimes disagree with one another. He said that
21 requires them to meet multiple checklists. He said the departments in Orange County are in a
22 good place with the fire taxes and the insurance premiums.
23 Chair Price said since she has been on the Board, some areas have improved.
24 Chief Jeff Cabe said that insurance carriers say there is no difference between a 1 and 5
25 for a standard single family home.
26 Chief Nasseri said since 2005, every department has improved to at least a 7 or better.
27 He said every cycle, departments have maintained or improved scores for residents. He said the
28 benchmarks on the tests are constantly changing as well.
10
1 Commissioner McKee said it's imperative that all requirements are met because the state
2 is very serious on this. He said that if you don't maintain practices, ISO ratings can go back up
3 and then the residents will see a difference in their premiums.
4 Chief Jeff Cabe also said falsifying documents is insurance fraud.
5
6 Slide #17
IAN Impacts: Fire Services
7
8
9 Slide #18
Service Impacts During Highlight of Ian
Fire Departments ran 139 calls during this time
-- DOT Quit Responding to Additional Calls
— Power Company Quit Responding to Additional Calls
-. Trees Across Power Lines, Reds, Homes, 'vehicles
and Interstate
— MVCs
— Residents Trapped in Homes
— Flooded Roads and Home
— Two Structure Collapses
— First Responder/EMS Calls
Three Structure Fires 'Requiring Mutual Aid Departments
i6
10
11 Chief Keith Hayes said these numbers include all departments except Chapel Hill Fire
12 Department. He summarized the information on the slide above. He compared the 139 calls in a
13 three hour period during a storm to an average of 33 calls in a normal day.
14
15
11
I Slide #19
IAN Challenges
• Nighttime
• Heavy rain and high winds which made it
harder and more dangerous to see
hazards and hampered work conditions
• WE NEVER held a call or failed to respond
when dispatched
2 1.
3 Chief Keith Hayes said all departments worked very well together to get the job done.
4
5 3. Special Operations Team Updates and Expansion (Large Animal Rescue and Future
6 Responses)
7 The departments will provide an update on the status of the Orange County Special Operations
8 Team and the addition of adding large animal technical rescue capabilities.
9
10 Slide #20
SOT. The Expansion
• Chief Jeff Cabe
20.
11
12 Chief Jeff Cabe said the Special Operations Team have members from every department.
13 He said they train on various rescue methods including trench, large animals, and swift water
14 rescues. He said some time in the spring there will be classes on large animal rescue. He said
15 the trench team equipment will be used as a start. He said that by making it a collaborative effort
16 between all fire departments, there are always people available and that provides a better service
17 to the citizens. He said the only one left is HAZMAT and they have not yet figured out how to have
18 a hazardous materials response.
19 Commissioner Fowler asked where the closest HAZMAT team is.
20 Chief Jeff Cabe said Engine 13 in Durham. He said that is on Miami Boulevard and the
21 State Emergency Management has a response team as well but they need to figure out a way to
22 address hazardous materials.
23 Commissioner Bedford asked what the needs are for large animal rescue.
12
1 Chief Jeff Cabe said they often are stuck in mud, which creates a suction, or fall through
2 a sink hole. He said that cows get stuck in the mud in the summer. He said there are also horse
3 carriers on the interstate.
4 Chief Nasseri said there are also llamas and alpacas so it is widely encompassing.
5 Kirby Saunders, Emergency Services Director said it all comes back to safety. He said
6 while they are all animal lovers, it's really about helping people who would otherwise put
7 themselves in harm's way to try to save the animal themselves. He said these are low frequency,
8 but extremely high risk situations. He said this is an efficient and professional approach to share
9 this effort and expertise.
10 Chief Jeff Cabe said one of the hardest things we do is look around the world and try to
11 prepare to solve it in Orange County.
12 Commissioner McKee congratulated the departments and commended them on the
13 increase in collaboration between the departments. He said he thinks the trench team is going to
14 be more and more critical. He said that he watched a 200 x 11 trench cave in on itself. He said
15 there was no one in it and it became obvious that it was unstable and then the wall just shelled
16 off.
17 Chief Jeff Cabe said the land that can be built upon in Orange County is becoming less
18 available, so there will be development on land that there otherwise would not have been and that
19 may increase the need for trench rescues.
20 Commissioner McKee said there is no way to know because it went from stable material
21 to unstable material pretty quickly. He said that a contractor would ignore the 5ft rule until a
22 supervisor or inspector showed up. He said that those people were in jeopardy during that time.
23 Chief Nasseri said awhile back there were discussions about an RFP for a training facility,
24 but now they have a grant they are still using. He said it would be nice to revisit that at some point
25 but that the facility could be pushed back.
26 Elizabeth Farnan, Fire Marshal, said that Orange Rural had a building they were using in
27 Hillsbrough that was shared with several law enforcement as well. She said that it was good, but
28 wasn't permitted for that use, so they could no longer use it as the building became more
29 dangerous. She said she hopes they revisit doing a training facility because it is very much
30 needed. She said they have nowhere to train and not being able to use the building took away a
31 lot of training from the whole emergency response system in the county.
32
33 4. Budget Planning —Vehicle and Equipment Delays and Inflation
34 The departments will provide an overview of vehicle and equipment delays as well as budget
35 impacts resulting from inflation.
36
37 Slide #21
Budget Planning Concerns
• Unexpected rising costs of fuel, station
goods, and supplies
• Supply chain issues
Delays in receiving truck/equipment
requests due to inflation and costs
38 21
13
1 Chief Keith Hayes reviewed the information on slide #21. He said that it is hard to pay for
2 all of the things they need with inflation and funding has not increased.
3 Kirby Saunders said for EMS, they also got indicators that they would have to wait to get
4 an ambulance due to supply change issues. He said they expected a lot of issues and delays and
5 those are expected to continue. He said that in the first quarter, the medical supply costs are
6 already at 41% of budget due to inflation.
7 Chief Keith Hayes said they have ordered equipment ahead of time so hopefully there will
8 not be delays when their new truck finally arrives. He said for example, there was a 3 month delay
9 on fire boots, which isn't something you can just get anywhere.
10 Chief Jeff Cabe said he was told gear is on a replacement cycle and if they wanted it in
11 the next year, then they would need to order it now. He said there will be a gap when he does not
12 have up to date gear.
13 Chief Kevin Brooks asked what the delay time was.
14 Chief Keith Hayes said he was told one year.
15 Chief Keith Hayes said the Board may see higher requests because they can't say no
16 when they receive calls but they are running into affordability issues.
17
18 5. Staffing — Overview of Shortages (Discussion on Recruitment, Retention, and Increasing
19 Diversity in the Departments)
20 The departments will provide an overview of current staffing challenges and a discuss recruitment,
21 retention, and increasing diversity within the fire departments.
22
23 Slide #22
Staffing
24
25
26 Slide #23
Retention
• Retention:We all are struggling with
keeping staff.We're losing seasoned,well-
trained personnel to other departments
and the main issue with retaining this staff
is pay.
27 Z'
28 Chief Keith Hayes reviewed the information on the slide above.
14
1 Slide #24
Recruitment
• Recruitment:High School Programs
(Orange and Durham County)are helping
some with offering classes and training in
the field of Firefighting,EMS, Law
Enforcement,and 911 Communications.
• NCGS 1438-943 Section 3 of Session
Law 2022-8
2 2.4
3 Chief Keith Hayes reviewed the information on the slide above. He said the cited law is hurting
4 when it comes to volunteers. He said this law will make a new volunteer wait.
5 Chief Nasseri said the state passed a law that all volunteers must do a full fingerprint
6 background through the SBI and it is time consuming and there's a delay. He said that they get
7 their finger prints and then it could be 8-10 weeks to get the information back. He said he does
8 not know the advantages because they are already doing background checks.
9 Chief Jeff Cabe said SBI has to do the finger print card and it costs $38 per person.
10
11 Slide #25
Diversity
• Increasing Diversity:We have seen an
increase across the board in paid and
volunteer diversity, but as fast as we get
people trained,they leave for better pay.
Which goes back to main issue with
retention.
12
13
14 Slide #26
Diversity In Departments
15
15
1 Slide #27
Diversity in Departments
• Total Firefighters=303
• Female Firefighters=34
• Minorities= 33
(Chapel Hill Fire Department not included in stats)
2 27
3 Chief Keith Hayes said these numbers also exclude Chapel Hill Fire Department's numbers.
4 Chief Jeff Cabe said nationwide percentages are single digits, so they are proud their numbers
5 are around 10%
6
7 6. ARPA Funding —VIPER Radio Replacements
8 White Cross Fire Department will provide an update on the current status of the VIPER radio
9 replacement project funded by County ARPA funds.
10
11 Slide #28
ABPA Funding Update
• Chief Phillip Nasseri
12 Z`
13 Chief Nasseri said that they are almost ready to go to bid for the radios and it will be on
14 their November 1st agenda.
15 Commissioner McKee asked if there are still issues with penetrating buildings.
16 Chief Nasseri said there will always be issues until the upgrades and new BDAs. He said
17 that the schools were first on the list for BDAs.
18 Commissioner McKee said he thinks the county has some mobile units.
19 Kirby Saunders said there are mobile repeaters. He said that the BDAs are in the
20 benchmarking process. He said that should be completed by February 1St and should have some
21 installs completed by this fiscal year. He said they are also updating paging equipment and one
22 of the towers is the same tower that will be part of the larger radio system improvements. He said
23 they will be presenting those project proposals in the CIP.
24 Chief Nasseri said they appreciate the work of Emergency Services trying to make these
25 technology upgrades happen. He said if they cannot get the calls, they cannot go help.
16
1 Chief Keith Hayes said the sooner they are able to get approval for the radios, they can
2 order them and be ahead of other orders.
3
4 7. Emergency Preparedness — Roles, Responsibilities, and Plans
5 The Board will received an overview of the countywide roles, responsibilities, and plans for
6 managing an emergency or disaster.
7
8 BACKGROUND: In 2021, the North Carolina Association of County Commissioners (NCACC)
9 announced the "100 Counties Prepared" initiative. The initiative is focused on equipping county
10 commissioners with the tools they need to lead effectively during emergency situations.
11
12 • Education: the task force developed a training program that guides commissioners
13 through what they need to know and what they should and should not do during an
14 emergency.
15 • Resources: the task force developed a resource library to share best practices and
16 lessons learned.
17 • Relationships: the task force will continue to highlight the important relationships
18 commissioners should develop prior to emergencies for smooth and effective
19 communication.
20
21 The program also focuses on helping county commissioners engage with key emergency
22 management partners to foster strategic relationships. The Orange County Emergency Services'
23 Emergency Management Division recently updated the Elected Officials Guide to Emergencies
24 and Disasters (attached) for Orange County.
25
26 As part of Orange County's commitment to preparedness, Sarah Pickhardt, Division Chief of
27 Emergency Management, will provide a brief overview of the roles, responsibilities, and plans
28 used to manage the response to and recovery from disasters that affect Orange County.
29
30 The presentation will cover the current roles and responsibilities of the Board Chair, County
31 Manager, Emergency Services Director, Emergency Management Coordinator, County Clerk,
32 and Board Members.
33
34 Local emergency managers from throughout the County are currently working to develop a more
35 robust training opportunity for all elected officials at a date to-be-determined in 2023.
36
37 Sarah Pickhardt made the following PowerPoint presentation:
38 Slide #1
ORANGE COUNTY
NORTH CAROLINA
Emergency Preparedness:
Roes, Responsibilities, and Plans
October 25, 2022
39
17
1 Slide #2
Emergency Management
ORANGE COUNTY
hrOR I f CJLR LIN:
2
3 Sarah Pickhardt described the role of emergency management in emergency services.
4 She said that it is a whole community approach to emergencies.
5
6 Slide #3
Orange County Threats and Hazards
1111111119 -
Drought Dam Failure Earthquake
Extreme Heat Civil Unrest Landsllde
Toma&es Cyber Threat
Hurricanes and Tropical Hazardous Materials Incsdent
Storms
Severe weather
Flood
Indectlous Disease
Sour":2020 Ent How Regkoa1 Hazu�f J4H��gal�crr F4ar7
Radrologicai Emergency
Act of Terrcmrlsml
Mass Casualty Incident
Critical Infrastructure Failure
Severe winter Storm _
Wildfire4.....�-
ORANGE COUNTY
NtRTI[CAROLINA
7
8 Sarah Pickhardt said that the county is seeing both more preciptation and more drought.
9 She said there are really intense rain events, but the period in between events is becoming longer
10 and longer.
18
1 Slide #4
Core Emergency Management Flans
Emergency Operations Plan
AnaII-hazardsplanthatoutlIn Out community'sapproach to
the County's process for coordinating disaater rKovery
r°nanaging disasters,events,and efforts.
emergencies. Disaster recovery can take years-
Hazard Mitigation Plan Continuity of Operations Plan
The County's strategy for A documented plan for
reducing the impact of hazards maintaining the County's critical,
to residents and property In our mIssian-ess+entlal functions
community. during di-,asterslinterruptions,
—
ORANGE
ORA E COUNTY
MR'n I CkROLINA
2
3 Sarah Pickhardt said the recovery phase of disaster takes years.
4
5 Slide #5
Emergency Communi ti n
a�v�irxerfx�c�ntilfl •
OCES Diredu nobfies Coxp Mareger corns bmrrls Rnd
FPO the Coum Wnaaw i nc0es Ina BOGO `�� reoennes sjbnliorl
I repo"from Clea IEO
Large or signficarh
Incldem
OcEsaelMstesthe 4CESInle€face5.411n
EOGand nWfigs OG PIC}[cr
appraprim respxlsa 7 emergency pLrhe
amines rlamr'Imbans
pI OCE-5nrAlties OCES ptwdes
Srrrat hrcident �, appmpnha aresprinse nodhcattvn Ra Gcufif
enlllles manager If urealulds
i are met
ORANGE COUNTY
NORT]I CAROLINA
6
7
19
1 Slide #6
Disaster Roles and Responsibilities
Chair to the Board
Authority to issue state of emergency and impose prohibitionWrestricWns
(curfew,limit sales on alcohol,etc.)
• Represent the interest and will of the community by helping guWe policy=
level objectives
• Often seen as locally elected offlclal pointof contact for media,state,and
federal vislts, etc.
Board Members
Receive situation updates from the Emergency Operations Center
Distribute aiccumte and public information to constituents
Follow the Emergency Operations Plan and be ready to assist when
requested
ORANGE COUNTY
NX)RT1 f CARCWISIA
2
3
4 Slide #7
[disaster Roles and Responsibilities
County Mana+oew
• Overall administrative management of departments and personnel
• Helps set policy-level objectNes to guide response
• Ability to enter mutual aid agreements
Clerk to the Board
• Statutorily mqulred to malritain county records
• State of emergencies are signed by county clerk. makes It legally binding
- Clerics post notices of state of emergency, notifies sunshine list,works
with other departments for other notifications
- -�-
ORAN+GE COUNTY
.NORT7[CAROLINA
5
6 Sarah Pickhardt said that mutual aid agreements allow the county to request and send
7 additional help from and to outside agencies.
8
9
20
1 Slide #8
Disaster Boles and Responsibilities
Emernency;Services Director
" Direct responsibility of organization, admiNstration,and operation of the
emergency response
• Helps set pollcy-level objectives to guide response
Authority to activate the Emergency operations Center
EmergeneV Management Coordinator
• Menages the Emergency Operations Center through the 6uratlon of the
emergency response
Coordinates resource management to meet emergency needs of the
community
Support disaster recovery by coordinating with voluntary agencies and
representatives from local,State;and Federal agencies
QKANGE COUNTY
2
3
4 Slide #9
Resources
• u,I00 Counties Prepared" Initiati „'��,��m
• Orange County Elected Official's
Guide to Emergencies and Disasters 0?,AP*XZ COLArY
NMI]I ChH£TUKA
2023 Emergency Management
Workshop for Elected Officials
OKANGE COUNTY
NOR-7[CtRO1 LNA
5
6 Commissioner Hamilton thanked Sarah Pickhardt for the clear presentation. She asked
7 what the Triangle Regional Resilience Partnership is.
21
1 Sarah Pickhardt said it was created in 2017 to conduct a study of how the region was
2 changing and that the group conculded with the end of the report. She said the full report is
3 available on Triangle J's website.
4 Kirby Saunders said the name of the report is the Triange J Regional Resiliency Report.
5 Commissioner Bedford said her biggest takeaway is for Commissioners to stay in their
6 lane while emergency responders work. She said it is also important for Commissioners to not lie
7 or say "no comment" but rather refer questions to the County Manager or Chair.
8 Chair Price said there were situations where the ice storm casued the need for people to
9 evacuate their homes and shelter in the schools.
10 Sarah Pickhardt said there was a small scale evacuation at Camelot Village in Chapel Hill
11 during Hurricane Florence.
12 Chair Price thanked them for the report.
13 Commissioner Hamilton thanked everyone for their work and education.
14 Commissioner Fowler said it was a very clear and concise report and thanked them for
15 the information.
16 Chief Hayes thanked the Board for their time and support.
17 Elizabeth Farnan thanked the County Manager and the Board for their support in realizing
18 the critical need for emergency services in the county.
19 Kirby Saunders said they are all the real heroes for doing the work 24/7.
20
21 8. Opioid Advisory Committee —Appointment Discussion
22 The Board considered initial appointments to the Opioid Advisory Committee and discussed the
23 addition of a County Manager Designee from the Department on Aging.
24
25 BACKGROUND: The charge and composition of the Opioid Advisory Committee were
26 established at the Board's September 6, 2022 Business Meeting. The Committee is charged to
27 discuss opioid-related health concerns and issues impacting the residents of Orange County and
28 advise the Board of Commissioners on options to expend funds to remedy opioid impacts. The
29 Committee will also plan and host one annual meeting open to the public to receive input from
30 municipalities on proposed uses of the settlement funds and to encourage collaboration between
31 local governments.
32
33 The Board of County Commissioners appoints seven (7) members. The remaining twelve (12)
34 positions are designees.
35
36 The following positions are presented for Board consideration:
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
BOCC Orange County Partial Term 10/31/2023
Appointment Resident with Lived
Experience
BOCC Orange County Partial Term 10/31/2024
Appointment Resident with Lived
Experience
BOCC Substance Use First Full Term 10/31/2025
Appointment Treatment Provider
BOCC Community Group Partial Term 10/31/2023
Appointment Working on Opioid-
related Concerns
22
BOCC Employment Provider Partial Term 10/31/2024
Appointment
BOCC At-Large/ Flex Partial Term 10/31/2023
Appointment
BOCC At-Large/ Flex First Full Term 10/31/2025
Appointment
1
2 If the individuals listed above are appointed, no vacancies remain.
3
4 Tara May, Deputy Clerk to the Board, introduced the item. She said that in addition to
5 considering nominations for the positions, the Board could consider adding a County Manager
6 designated position for Department on Aging.
7 The Board reviewed each open position and discussed nominees for the positions.
8 The Board first discussed the two Orange County Resident With Lived Experience
9 positions.
10 Tara May said she had attempted to categorize all of the applicants into the positions they
11 might be qualified for. She said that she thought applicants Jefradrian Stafford, Jesse Miller, and
12 Beth Evans would fit for the position of Orange County Resident With Lived Experience. She said
13 Beth Evans experience was having a family member who struggled with opioid addiction.
14 Chair Price said she thought Ed Sredzienski also fit in the category. Other members of
15 the Board echoed her thoughts.
16 Chair Price felt that the person nominated for the Orange County Resident With Lived
17 Experience should have personal experience with opioids.
18 Commissioner Greene nominated Jefradrian Stafford and Jesse Miller.
19 Commissioner Bedford said Jesse Miller also served as Freedom House treasurer. She
20 said that would give perspective as a provider in addition to perspective as a person in recovery.
21 Chair Price said she would like to keep Ed Sredzienski as a possible nominee for a flexible
22 position. She said he is from the Cheeks Township.
23 Commissioner Fowler said she was ok with any of the three mentioned (Jefradrian
24 Stafford, Jesse Miller, and Ed Sredzienski), but if for another position a representative from
25 Freedom House was nominated, she would want to choose Jefradrian Stafford and Ed
26 Sredzienski to avoid duplication.
27 Chair Price asked that they see how the nominations for the remaining positions goes
28 before making any decisions.
29 The Board then discussed the position for a Substance Use Treatment Provider.
30 Tara May said that she thought Evan Ashkin, Elisabeth Johnson, and Joyce Harper would
31 fit for this category.
32 Chair Price noted that Joyce Harper did not live but worked in Orange County.
33 Commissioner Fowler said Evan Ashkin's experience sounded important for the position.
34 Chair Price said Evan Ashkin has been part of the response to the opioid crisis for a while.
35 Commissioner Bedford supported Evan Ashkin for the Substance Use Treatment Provider
36 position. She said then Jesse Miller might be a good fit for a Orange County Resident With Lived
37 Experience position.
38 Commissioner Hamilton was concerned about having someone representing a dual role.
39 She said she would rather have someone clearly advocating for one position. She said there are
40 disadvantages to having two roles. She said, for example, as a treasurer, they might be thinking
41 of the money instead of sharing their own lived experience.
42 Commissioner Greene said that in the community there are a lot of people who have dual
43 roles. She said she felt Jesse Miller would know that they were representing the lived experience
44 role.
23
1 Commissioner Hamilton said she is open to the idea, she just wanted to bring it up for
2 consideration. She said that, in her experience, sometimes people hold biases that they do not
3 realize.
4 Commissioner Greene said that in this case there is an overlap of interests, not conflict.
5 Chair Price said both Commissioner Hamilton and Commissioner Greene made good
6 points.
7 Chair Price said it seemed like the Board was leaning towards Evan Ashkin for Substance
8 Use Treatment Provider position, but she asked that the Board hold Joyce Harper as an option.
9 The Board then discussed the position for a Community Group Working on Opioid-related
10 Concerns.
11 Tara May said she thought Gayane Chambless, Kyle Smith, Steven Marshall, and Tom
12 Mercolino would fit in this category.
13 Commissioner Greene also suggested Chris Ringwalt.
14 Commissioner Bedford nominated Chris Ringwalt for the position for a Community Group
15 Working on Opioid-related Concerns.
16 Chair Price said he had written extensively about the topic.
17 Commissioner Bedford noted that he helped with re-entry related to the opioid crisis.
18 Commissioner Greene said his organization was a critical community group.
19 The Board then discussed the position for an Employment Provider.
20 Tara May said that in her review of the applications, she did not see anyone who would fit
21 for this position. She said she would be happy to request for more applications specifically for
22 this position.
23 Commissioner Bedford suggested changing the position to an At-Large/Flexible position.
24 The Board agreed by consensus to change the position to an At-Large/Flexible position.
25 Chair Price wanted to nominate Gayane Chambless for a position. She said she had been
26 involved with the opioid project from the beginning and that it would be an oversight to leave her
27 off of the advisory committee.
28 Commissioner Bedford said she would not support Gayane Chambless for a position.
29 Commissioner McKee said Gayane Chambless has been working for a while in some
30 capacity on this issue.
31 Commissioner Bedford said her concerns stemmed from Gayane Chambless's anger
32 during a meeting in which the Board discussed the constitution of the advisory committee. She
33 said she had concerns about her effectiveness as a committee member.
34 Chair Price said she felt like it was more passion than anger. She said that Orange County
35 might not be in this position without Gayane Chambless's efforts.
36 Commissioner McKee said he has been on several boards with strong personalities, but
37 he has found that one person does not carry the day. He said he supported Gayane Chambless.
38 Commissioner Fowler said she has worked on two other boards with Gayane Chambless
39 and said she was helpful. She said she liked all of the applicants from the School of Health. She
40 said she liked Natalie Blackburn, Steven Marshall, and David Colston. She said that Tiffany
41 Barber would bring a different perspective to the advisory committee as a pharmacist.
42 Commissioner Greene said she liked Natalie Blackburn state opioid settlement
43 dashboard. She said that the charge for the advisory committee is to be stewards of the funding
44 the county is receiving. She said that Kerri Hefner, as a pastor of New Hope Presbyterian, could
45 be very helpful to the committee. She said she liked Patrick Mann's background. She also
46 mentioned Natalie Ziemba. She said that she felt those four applicants would be a better fit than
47 Gayane Chambless. She said that one person can derail a discussion, and since there were so
48 many qualified people she thought another applicant might be a better fit.
49 Commissioner McKee said he respected Commissioner Greene's comments. He said
50 different experiences are valued. He said that Gayane Chambless has worked in this area for
24
1 years. He said that she felt strongly in the meeting about which way the Board should go, and
2 when the Board did not go that way, she was upset.
3 Chair Price said one of the reasons she was upset was because the task force had
4 decided on Option B. She said that people felt like at the 11th hour it was changed to Option A.
5 She said that other people in the community were upset with the decision, because they told Chair
6 Price after the meeting.
7 Commissioner McKee said that was not the first time the Board has shifted completely on
8 a decision.
9 Chair Price said this change was made last minute. She said the task force understood
10 that they would make a recommendation and then disband. She said that it was a shock to the
11 task force. She said she felt strongly that Gayane Chambless should be on the advisory
12 committee. She said that Gayane Chambless has done a lot on this issue. She said she thought
13 the Board should get away from considering her personality.
14 Commissioner Bedford said she did not say that she did not like Gayane Chambless's
15 personality. She said she appreciated Gayane Chambless's work on the Orange Partnership for
16 Alcohol and Drug Free Youth. She said it was Gayane Chambless's anger on the issue that
17 concerned her.
18 Commissioner Greene said there are people more qualified.
19 Chair Price said it was passion. She said that Gayane Chambless is someone who
20 worked on this issue even when she did not have the funding.
21 Commissioner McKee said he would like to nominate Gayane Chambless for the advisory
22 committee.
23 Commissioner Greene said she thought there should be a straw poll on the nomination.
24 Commissioner Bedford said she wanted to discuss other applicants.
25 Chair Price said it was not a full Board and that they did not have to make the decision
26 during the work session.
27 Commissioner Greene said she thought the Board should decide at the work session if
28 they were going to put her name forward for a vote at the regular meeting.
29 Commissioner McKee noted that the Board had essentially filled the other positions.
30 Chair Price reviewed the nominations that the Board had discussed and the individual
31 Board members indicated their support with a thumb up hand gesture:
32
33 Orange County Resident with Lived Experience (2 positions):
34 Jeffradrian Stafford — received a consensus of support from the Board
35 Jesse Miller— received a consensus of support from the Board
36 Ed Sredzienski —did not receive a consensus of support from the Board
37
38 Substance Use Treatment Provider:
39 Evan Ashkin — received a consensus of support from the Board
40 Joyce Harper— did not receive a consensus of support from the Board
41 Elisabeth Johnson — did not receive a consensus of support from the Board
42
43 Community Group Working on Opioid-related Concerns:
44 Chris Ringwalt— received a consensus of support from the Board
45
46 The Board then discussed nominations for the three At-Large/ Flex positions.
47 Commissioner Hamilton noted that the four nominees for the other positions are all male.
48 She said that the Board should consider gender diversity on the committee.
49 Chair Price said that was one of the reasons she wanted the Board to consider Joyce
50 Harper.
51 Commissioner Greene said there is a chance with the other three positions.
25
1 Commissioner Fowler said her number 1 choice was Natalie Blackburn followed by
2 Elisabeth Johnson and Tiffany Barber.
3 Commissioner Bedford said she also supported Natalie Blackburn and Elisabeth Johnson.
4 Commissioner Greene said she supported those suggestions.
5 Chair Price reviewed the qualifications of Natalie Blackburn and Elisabeth Johnson.
6 Commissioner McKee supported Natalie Blackburn.
7 The Board agreed by consensus on Natalie Blackburn for one At-Large/Flexible position.
8 Commissioner McKee nominated Gayane Chambless for one of the At-Large Flexible
9 positions.
10 The Board members indicated their support for Gayane Chambless with a thumb up hand
11 gesture. The nomination was only supported by three commissioners, and three commissioners
12 did not support the nomination.
13 Chair Price said the next suggestion was Elisabeth Johnson. She and Commissioner
14 Fowler reviewed the qualifications of Elisabeth Johnson.
15 The Board agreed by consensus on Elisabeth Johnson for one At-Large/Flexible position.
16 Commissioner McKee asked if the Board would consider holding off on discussing the
17 remaining At-Large/Flexible position until Commissioner Richards could participate.
18 Commissioner Bedford suggested Abishek Shankar for the remaining position, but she
19 was fine holding off until Commissioner Richards was present.
20 Chair Price said that, since the Board was tied in its support for Gayane Chambless, she
21 felt that the nomination could go forward for a vote at a regular meeting.
22 Commissioner Bedford said that the Board was not moving forward with Gayane
23 Chambless because it was a tie.
24 Chair Price reiterated that a tie meant that the nomination for Gayane Chambless could
25 go forward.
26 Commissioner Greene disagreed with Chair Price's statement.
27 Commissioner McKee said that was not the way the Board normally chose nominees. He
28 said he would like for the full Board to discuss the remaining position.
29 Commissioner Bedford agreed, and that all of the other names the Board discussed would
30 remain on the list.
31 Tara May asked the Board if they were interested in adding a County Manager designated
32 position to the advisory committee from Department on Aging.
33 The Board agreed by consensus to the proposal.
34
35 9. Adult Care Home Community Advisory Committee—Appointment Discussion
36 The Board considered appointments to the Adult Care Home Community Advisory Committee.
37
38 BACKGROUND: The Adult Care Home Community Advisory Committee works to maintain the
39 intent of the Adult Care Home Residents' Bill of Rights for those residing in licensed adult care
40 homes. The members of this Committee also promote community involvement and cooperation
41 with these homes to ensure quality care for the elderly and disabled adults. The regional
42 ombudsman with Triangle J Council of Governments provides specialized training and support.
43
44 The Board of County Commissioners appoints all ten (10) members.
45
46 REMINDER: As of July 1, 2017, House Bill 248 was adopted by the North Carolina General
47 Assembly regarding the training period for pending members of the"Adult Care Home Community
48 Advisory Committee and Nursing Home Community Advisory Committee". Applicants will be
49 selected from the County's "Applicant Interest List" for a condensed training and, if an applicant
50 successfully completes the training, that individual would be recommended for appointment.
26
1 Therefore, when an applicant is recommended for appointment, it would initially be for a one year
2 preliminary term and their training will have already been completed.
3
4 The following individuals are recommended for Board consideration:
5
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Shade Little At-Large Second Full Term 10/31/2024
Karen Green- At-Large Second Full Term 10/31/2024
McElveen
6
7 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre-
8 appointment training, and are therefore not eligible for appointment at this time.
9
10 If the individuals listed above are appointed, the following vacancies remain:
POSITION EXPIRATION VACANCY INFORMATION
DESCRIPTION DATE
At-Large 03/31/2024 Vacant since 12/09/2020
At-Large 06/30/2024 Vacant since 10/17/2020
At-Large 10/31/2022 Vacant since 10/17/2020
At-Large 10/31/2023 Vacant since 05/12/2020
At-Large 06/30/2022 Vacant since 10/31/2017
11
12 Tara May introduced the item.
13 The Board agreed by consensus on the recommended applicants.
14 Tara May updated the Board on the training for applicants for this Board. She said that
15 Autumn Cox said she has been authorized to move forward internal training for applicants, but
16 that the state has not moved forward with their portion of the training. She said that anyone with
17 concerns should contact the state ombudsman, Victor Orija.
18
19
20 10. Advisory Board on Aging —Appointment Discussion
21 The Board considered an appointment to the Advisory Board on Aging.
22
23 BACKGROUND: The Advisory Board on Aging suggests policy and makes recommendations to
24 the Board of Commissioners and the Department on Aging while acting as the liaison between
25 the older residents of the County and the County government. It is charged with promoting needed
26 services, programs and funding that impact the older residents.
27
28 The Board of County Commissioners appoints all twelve (12) members.
29
30 The following applicant is recommended for Board consideration:
31
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Saru Salvi At-Large First Full Term 06/30/2025
32
33 If the individual listed above is appointed, no vacancies remain.
27
1 Tara May introduced the item. She said that the recommended applicant is serving on
2 two advisory boards. She said one is the Hillsborough Planning Board. She said that, according
3 to the advisory board policy, Saru Salvi would be eligible to serve on a second county advisory
4 board.
5 Commissioner Bedford said the recommended applicant brings much needed diversity to
6 the board.
7 Chair Price said her application said she served on the Affordable Housing Board.
8 Commissioner Bedford said that Saru Salvi recently resigned from the Affordable Housing
9 Board.
10 Tara May said that she did not have it in her records that Saru Salvi had resigned from
11 the Affordable Housing Board. She said she would look into the issue. She said that if Saru Salvi
12 was still on the Affordable Housing Board, the advisory board policy would allow for her to serve
13 on two boards.
14 The Board agreed by consensus on the recommended applicant.
15
16 11. Animal Services Advisory Board —Appointment Discussion
17 The Board considered an appointment to the Animal Services Advisory Board.
18
19 BACKGROUND: The charge of the Animal Services Advisory Board is to advise the Board of
20 County Commissioners on matters of concern regarding animal issues and animals services in
21 Orange County and to work with the Animal Services Director on various policy concerns and
22 issues regarding County animal services.
23
24 The Board of County Commissioners appoints all thirteen (13) members with representation from
25 various related fields and municipalities.
26
27 The following individual is recommended for Board consideration:
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Michael Town of Chapel Hill Partial Term 06/30/2024
Delafield
28
29 If the individual listed above is appointed, the following vacancies remain:
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
Town of Carrboro 06/30/2024 Vacant since 06/30/2021
At-Large 06/30/2025 Vacant since 09/21/2022
30
31 Tara May introduced the item.
32 The Board agreed by consensus on the recommended applicant.
33 Commissioner Fowler asked about the remaining vacant positions.
34 Tara May said the remaining applicant for the Animal Services Advisory Board has not
35 responded to emails, so she was not sure the applicant was still interested in serving.
36
37 12. Board of Health —Appointment Discussion
38 The Board considered an appointment to the Board of Health.
39
40 BACKGROUND: The Board of Health makes policy and is charged with protecting and promoting
41 public health in Orange County.
28
1
2 The Board of County Commissioners appoints all eleven (11) members with representation from
3 specific health-related professions and the general public.
4
5 The following applicant is recommended for Board consideration:
NAME SPECIAL TYPE OF EXPIRATION
REPRESENTATIVE APPOINTMENT DATE
TERM
Dr. Rachel At-Large Partial Term 06/30/2023
Royce
6
7 If the individual listed above is appointed, no vacancies remain.
8
9 Tara May introduced the item.
10 The Board agreed by consensus on the recommended applicant.
11
12 13. Carrboro Northern Transition Area Advisory Committee—Appointment Discussion
13 The Board considered an appointment to the Carrboro Northern Transition Area Advisory
14 Committee.
15
16 BACKGROUND: The Carrboro Northern Transition Area Advisory Committee reviews zoning
17 amendment requests and special/conditional use permit applications for developments within the
18 Northern Transition Area of Carrboro. The committee makes recommendations to the Carrboro
19 Board of Adjustment or Carrboro Town Council. It inventories areas of cultural, archaeological,
20 historical significance; areas of open space, rural character, scenic qualities, biological values;
21 areas of agricultural uses; and makes recommendations based on the above studies for additional
22 policies, goals, etc. that will preserve and enhance the special character of this area, and relate
23 to its growth.
24
25 The Board of County Commissioners appoints three (3)members. All members must be residents
26 of the Northern Transition Area. The Carrboro Town Council may make recommendations for
27 these positions.
28
29 The following applicant is recommended for Board consideration:
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Jennifer Conrad BOCC Appointee First Full Term 01/31/2023
30
31 If the individual listed above is appointed, no vacancies remain.
32
33 Tara May introduced the item. She said the abstract had a typo, and that the appointment
34 would be for a partial term ending in January 2023. She said then the recommended applicant
35 would be eligible for a first full term.
36 Chair Price asked for clarification on the partial term followed by the first full term. She
37 noted that the appointment under consideration would only be for a few months.
38 The Board decided instead to appoint the recommended applicant for a first full term.
39
40
29
1 14. Chapel Hill Orange County Visitors Bureau Advisory Board — Appointment
2 Discussion
3 The Board considered appointments to the Chapel Hill Orange County Visitors Bureau Advisory
4 Board.
5
6 BACKGROUND: The Chapel Hill Orange County Visitors Bureau Advisory Board is charged with
7 developing and coordinating visitor services in Orange County. It also implements marketing
8 programs that will enhance the economic activity and quality of life in the community.
9
10 The Board of County Commissioners appoints all 17 members, with representation from specific
11 entities and fields.
12
13 The following individuals are presented for Board consideration:
14
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Grace Holtkamp Hillsborough Partial Term 12/31/2023
Chamber of
Commerce
Karen Dehart NC High School First Full Term 12/31/2025
Athletic Association
15
16 If the individuals listed above are appointed, the following vacancy remains:
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
Orange County 12/31/2023 Vacant since 02/28/2022
Arts Commission
17
18 Tara May introduced the item.
19 The Board agreed by consensus on the recommended applicants.
20 Tara May said that staff are in discussion about getting a recommendation for the Orange
21 County Arts Commission position.
22
23 15. Nursing Home Community Advisory Committee—Appointment Discussion
24 The Board considered appointments to the Nursing Home Community Advisory Committee.
25
26 BACKGROUND: The Nursing Home Community Advisory Committee helps to maintain the
27 intent of the Residents' Bill of Rights, promotes community involvement, and provides public
28 education on long-term care issues. The regional ombudsman with Triangle J Council of
29 Governments provides specialized training and support.
30
31 The Board of County Commissioners appoints all ten (10) members.
32
33 REMINDER: As of July 1, 2017, House Bill 248 was adopted by the North Carolina General
34 Assembly regarding the training period for pending members of the"Adult Care Home Community
35 Advisory Committee and Nursing Home Community Advisory Committee". Applicants will be
36 selected from the County's "Applicant Interest List" for a condensed training and, if the applicant
37 successfully completes the training, that individual would be recommended for appointment.
30
1 Therefore, when an applicant is recommended for appointment, it would initially be for a one year
2 preliminary term and their training will have already been completed.
3
4 The following individuals are recommended for Board consideration:
5
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Vibeke Talley At-Large One Year Extension 12/31/2023
Dr. Carol Kell At-Large One Year Extension 12/31/2023
6
7 SPECIAL NOTATION: None of the other applicants have completed the mandatory pre-
8 appointment training, and are therefore not eligible for appointment at this time.
9
10 If the individuals listed above are appointed, the following vacancy remains:
POSITION EXPIRATION VACANCY INFORMATION
DESCRIPTION DATE
At-Large 06/30/2025 Vacant since 08/25/2021
At-Large 09/30/2023 Vacant since 11/06/2019
Nursing Home 06/30/2023 Vacant since 12/12/2018
Administration
At-Large 03/31/2023 Vacant since 08/25/2021
At-Large 03/31/2023 Vacant since 06/21/2017
11
12 Tara May introduced the item. She said that, as with the Adult Care Home Community
13 Advisory Committee, getting applicants trained in a timely manner has been difficult. She said
14 the extensions for the recommended applicants is to provide continuity for the committee until
15 new members can take their seats. She said there are applicants, they just cannot get appointed
16 yet due to training schedule issues.
17 The Board agreed by consensus on the recommended applicants.
18
19 16. Orange County Housing Authority Board —Appointments Discussion
20 The Board considered appointments to the Orange County Housing Authority Board.
21
22 BACKGROUND: The goal of the Orange County Housing Authority Board is to provide decent,
23 safe, and sanitary housing for the low and moderate income families in the County. This Board
24 has opted not to make recommendations for these positions.
25
26 The Board of County Commissioners appoints all seven (7) members.
27
28 The following positions are presented for Board consideration:
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
BOCC At-Large Partial Term 06/30/2024
Appointment
BOCC At-Large Partial Term 06/30/2024
Appointment
29
30 If the individuals listed above are appointed, the following vacancy remains:
31
POSITION EXPIRATION VACANCY INFORMATION
DESCRIPTION DATE
At-Large 06/30/2024 Vacant since 06/01/2022
1
2 Tara May introduced the item. She said that the Housing Authority Board does not make
3 recommendations to the Board of County Commissioners. She said that the two applicants, Jana
4 E. Murdock-Doherty and Jenn Sykes are eligible for the board. She said that Jenn Sykes serves
5 on two other advisory boards, the Human Relations Commission and the Affordable Housing
6 Advisory Board. She said that the Advisory Board Policy allows for individuals to serve on two
7 advisory boards, and it does not limit an individual's ability to serve on non-advisory boards. She
8 said the Housing Authority Board is not an advisory board.
9 The Board agreed by consensus to nominate Jana E. Murdock-Doherty and Jenn Sykes
10 for the Housing Authority Board.
11
12 17. Orange Unified Transportation Board -Appointment Discussion
13 The Board considered an appointment to the Orange Unified Transportation Board.
14
15 BACKGROUND: The Orange Unified Transportation Board (OUTBoard) advises the Orange
16 County Board of County Commissioners on the overall planning and programming of
17 transportation improvements in the County.
18
19 The Board of County Commissioners appoints all fourteen (14) members, with representation
20 from each of the County's townships. The OUTBoard does not make recommendations.
21
22 The following individual is presented for Board consideration:
NAME POSITION TYPE OF EXPIRATION
DESCRIPTION APPOINTMENT DATE
TERM
Jamie Crandell Eno Township First Full Term 09/30/2025
re-appointment
23
24 If the positions listed above are filled, the following vacancies remain:
25
POSITION EXPIRATION VACANCY INFORMATION
DESIGNATION DATE
At-Large 09/30/2025 Vacant since 10/01/2022
At-Large 09/30/2023 Vacant since 05/11/2022
At-Large 09/30/2025 Vacant since 07/21/2022
At-Large 09/30/2025 Vacant since 10/01/2022
26
27 Tara May introduced the item. She said there are four other vacancies on the board for
28 which she will be advertising.
29 The Board agreed by consensus to nominate Jamie Crandall for re-appointment.
30 Commissioner McKee asked for clarification on outreach efforts to advertise vacancies.
31 Tara May said she issues quarterly calls for applicants as well as calls for specific
32 vacancies as needed. She said it is posted on the website, Facebook, and the county's
33 informational listsery for the county. She said it is posted as a monthly ad in the News of Orange.
34 Chair Price said it often is released more than quarterly and is in the Friday county
35 newsletter.
32
1 Commissioner McKee said it confuses him that there is not more interest in this board,
2 given the interest in the community in transportation.
3 Commissioner Hamilton suggested placing advertisements on buses.
4 Commissioner McKee encouraged other ways of getting information out, such as at
5 community centers. He said ads on buses would be perfect.
6 Tara May said there is a slide requesting applicants showing regularly on county monitors.
7 She said it could be updated to show current vacancies.
8 Commissioner Hamilton suggested looking at how applicants heard about the vacancies.
9 Tara May said she had that data and would review.
10
11 Commissioner Bedford said that she and Tara May are taking a class on advisory boards
12 and commissions at UNC-Pembroke on October 28, 2022. She said there would be a work
13 session in a few weeks to discuss advisory boards and commissions. She asked that the Board
14 consider ideas for improving the advisory boards and commissions process.
15 Chair Price said the Board should consider what process they want to follow. She said
16 that the Board used to do all of the discussion at a business meeting, then vote on the
17 appointments. She said that was changed to have discussion about the applicants at the work
18 session, instead. She said there is a question if commissioners should be talking to the
19 applicants.
20 Commissioner Bedford said one of the representatives for OWASA leaves the board in a
21 year. She said the Board should consider if they want a more in-depth process for any board.
22 Commissioner McKee said it was good that discussions about advisory boards do not
23 happen at 10:30 p.m. anymore. He said it was hard to discuss when he felt tired and burned out
24 from the business meeting.
25 Chair Price said it gave the Board a chance to really consider the diversity of the advisory
26 boards and commissions.
27 Commissioner Fowler said that Alliance still does not have a non-commissioner
28 representative from Orange County.
29 Chair Price asked what the application process is for the Alliance board.
30 Commissioner Fowler said the application is on the Alliance website and the applicant
31 must go through an interview process with them.
32 Bonnie Hammersley said if anyone knows someone who would be qualified to be on the
33 Alliance board, they can direct them to the application.
34 Commissioner Fowler thought she might know someone.
35 Commissioner Bedford said some of the applicants they reviewed during the work session
36 might be a good fit.
37 Bonnie Hammersley said the commissioners could let someone at Alliance know about it
38 and staff will reach out directly.
39
40 A motion was made by Commissioner Bedford and seconded by Commissioner Fowler to
41 adjourn the meeting at 9:11 p.m.
42
43 VOTE: UNANIMOUS
44
45
46 Renee Price, Chair
47
48
49 Recorded by Tara May, Deputy Clerk to the Board and Laura Jensen, Clerk to the Board
50
51 Submitted for approval by Laura Jensen, Clerk to the Board.