HomeMy WebLinkAboutAgenda - 11-15-2022; 8-c - Fiscal Year 2022-23 Budget Amendment #3 1
ORD-2022-026
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 15, 2022
Action Agenda
Item No. 8-c
SUBJECT: Fiscal Year 2022-23 Budget Amendment #3
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary Gary Donaldson, (919) 245-2453
Attachment 2. Orange Rural Fire
Department Fund Balance
Request.
Attachment 3. Chapel Hill-Carrboro City
Schools Board of
Education Agenda
Abstract
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2022-23.
BACKGROUND:
Emergency Services
1. The Emergency Services Department has received a grant through the North Carolina
Emergency Management's Capacity Building Competitive Grant program for $335,000.
The purpose of the grant is to ensure local emergency management offices are adequately
equipped, trained, and prepared for all hazards and emergencies. These funds will be
utilized to build a mobile command trailer for the Emergency Management Division. This
budget amendment provides for the receipt of these funds in the Multi-Year Grant Fund,
outside of the General Fund, and creates the following grant project ordinance:
Emergency Management Capacity Building ($335,000) - Project# 71062
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Grant Funding $0 $335,000 $335,000
Total Project Funding $0 $335,000 $335,000
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Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Emergency Management Grant Expenditures $0 $335,000 $335,000
Total Costs $0 $335,000 $335,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Library Services
2. The Library Services Department has received $63,336 from the State Library in non-
recurring aid. The funds will be used to aid the libraries in project costs such as materials
and equipment. The funds will be incurred or obligated by December 31, 2024, and
expended by December 31, 2026. The grant will be authorized in the Multi-Year Fund,
outside of the General Fund. This creates the following grant ordinance:
LSTA Non-Recurring Aid Grant 2023 ($63,336) - Project# 71358
Revenues for this project:
Current FY 2022-23 FY
FY 2022-23 Amendment 2022-23
Revised
Grant Funding $0 $63,336 $63,336
Total Project Funding $0 1 $63,336 1 $63,336
Appropriated for this project:
Current FY 2022-23 FY
FY 2022-23 Amendment 2022-23
Revised
Library Grant Expenditures $0 $63,336 $63,336
Total Costs $0 1 $63,336 1 $63,336
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
3
Fire Districts
3. The Orange Rural Fire Department has requested $20,000 to be drawn from the district's
available, unassigned fund balance. The funds will be used to reprogram portable and
mobile radios to use the VIPER radio system, replace the department's drone, and
purchase roadway barricades to increase scene safety. With this appropriation,
approximately $45,000 remains in the district's unassigned fund balance. This amendment
increases the appropriation of Fund Balance in the Fire District Fund, outside the General
Fund. (See Attachment 2.)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Chapel Hill-Carrboro City Schools (CHCCS)
4. At the October 20, 2022 meeting of the CHCCS Board of Education, the Board approved
the transfer of $1,000,000 from the Roofing Capital Project to the Technology Capital
Project. These funds were inadvertently appropriated during the annual Capital
Improvement Plan process and will be used to refresh staff computer devices. This
reallocates funds within the School Capital Fund outside the General Fund and amends
the following capital ordinances: (See Attachment 3.)
CHCCS Roofing Projects (-$1,000,000) - Project# 54012
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Qualified School Construction Bonds $4,630,000 $0 $4,630,000
Transfer From General Fund $1,520,053 $0 $1,520,053
Alternative Financing $1,691,676 ($1,000,000) $691,676
Total Project Funding $7,841,729 ($1,000,000) $6,841,729
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Roofing Expenditures $7,841,729 ($1,000,000) $6,841,729
Total Costs $7,841,729 ($1,000,000) $6,841,729
4
CHCCS Technology Projects ($1,000,000) - Project#54013
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Net Debt Bonds $1,862,121 $0 $1,862,121
Transfer From General Fund $11,721,104 $0 $11,721,104
Alternative Financing $4,352,614 $1,000,000 $5,352,614
Total Project Funding $17,935,839 $1,000,000 $18,935,839
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Technology Expenditures $17,935,839 $1,000,000 $18,935,839
Total Costs $17,935,839 $1,000,000 $18,935,839
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Tax Administration
5. Due to an error in the FY 2022-23 Budget document, the Appraiser I — Compliance Review
position was recommended for approval, but was not included as a new FTE to be
authorized. This amendment corrects that error and authorizes the permanent FTE. The
position will assist the County in completing its State-mandated review of parcels classified
for taxation at present-use value (PUV). The position will assist property owners to foster
compliance with the PUV program, and ensure that it is being administered fairly and
equitably across the County. Additionally, any parcels found to no longer be compliant with
the PUV program will be required to pay deferred taxes, eventually offsetting the cost of
the position. Funding for the position will be covered with existing expenses and attrition
savings, and will not increase General Fund appropriation.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Housing Department
6. The US Department of Housing and Urban Development (HUD) has announced the
finalized HOME funding for FY 2022-23. The Orange County HOME Consortium has been
awarded $556,591 between HUD funding, program income and municipal match. This is
more than the amount anticipated in the FY 2022-23 Annual Budget of $477,267. This
budget amendment receives the additional HUD funding and required municipal match of
$79,324 in the Community Development Fund, outside of the General Fund. The additional
County match will be covered by repurposing County funding for the Housing Department,
and transferring that to the Community Development Fund. This amends the following
Grant Ordinance:
5
HOME FY 22-23 ($79,324) - Project#47322
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Grant Funding $378,743 $64,755 $443,498
Program Income $13,306 $13,306
Municipal Funding $51,983 $8,388 $60,371
Transfer from General Fund $33,235 $6,181 $39,416
Total Project Funding $477,267 $79,324 $556,591
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
HOME Project Expenditures $477,267 $79,324 $556,591
Total Costs $477,267 $79,324 $556,591
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department on Aging
7. The Department on Aging has received additional grant project funds for Volunteer Income
Tax Assistance (VITA). This grant funding of $29,108 is provided by the IRS through
Reinvestment Partners to support costs of operating the free income tax preparation
program to eligible individuals with low-to-moderate income. This budget amendment
provides for the receipt of these grant funds, and amends the following grant project
ordinance:
Volunteer Income Tax Assistance ($29,108) -Project# 71153
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Grant Funding $14,388 $29,108 $43,496
Total Project Funding $14,388 $29,108 $43,496
6
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
VITA Project Expenditures $14,388 $29,108 $43,496
Total Costs $14,388 $29,108 $43,496
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases
the Multi-Year Grants Fund by $427,444, the Fire Districts Fund by $20,000, and the Community
Development Fund by $79,324.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2022-23.
7
Year-To-Date Budget Summary
Fiscal Year 2022-23
Fire Community
Fund Budget Summary General Fund Grants Fund Districts Development
Fund Fund
Original Budget Revenue $255,500,691 $474,802 $7,624,736 $1,020,422
Interfund Transfer Revenue $76,740 $87,786 $348,430
Fund Balance Appropiation $2,608,888 $130,337
Total Original Budget $258,186,319 $562,588 $7,755,073 $1,368,852
Additional Revenue Received Through
Budget Amendment#3 (November 15, 2022)
Grant Funds $1,929,181 $552,657 $196,755
Non Grant Funds $219,175 $8,388
Additional Interfund Transfer Revenue $6,181
Additional Fund Balance Appropriation $115,480 $20,000
Total Amended Budget $260,450,155 $1,115,245 $7,775,073 $1,580,176
Dollar Change in 2022-23 Approved Budget $2,263,836 $552,657 $20,000 $211,324
% Change in 2022-23 Approved Budget 0.89% 116.40% 0.26% 20.71%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent Positions
(includes Permanent and Time Limited) 983.505 5.000 0.000 10.000
Changes to Full Time Equivalent Positions 3.700
Amended Approved General Fund Full Time
Equivalent Positions 987.205 5.000 0.000 10.000
Total Approved Full-Time-Equivalent Positions
for Fiscal Year 2022-23 987.205 5.000 0.000 10.000
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Orange Rural Fire Department
PO Box 1511
Hillsborough, NC 27278
October 17, 2022
Kirk Vaughn
Orange County Budget Office
PO Box 8181
Hillsborough, NC 27278
Dear Kirk:
On behalf of the Orange Rural Fire Department Board of Directors, I would like to
request $20,000.00 from our fund balance.
We would like to purchase needed items that have come up since our budget request.
Of the money requested, $9,500.00 would be used to reprogram 11 portable radios and
three mobile radios so that we can continue to use these on the VIPER radio system. We
would use $7,000.00 to replace the department's aged and outdated drone, that we can
no longer get parts for and so that we may add thermal imaging capability. We would
also use $3,500.00 for roadway barricades needed to close roadways during emergency
situations. We currently are tying up a fire truck. These barricades are the same that the
Department of Transportation uses. These barricades would enable us to clear up our
trucks and increase scene safety.
If you need additional information, I can be reached at 919-732-7911.
Thank you,
Steve Summey, President
206 S.Churton St.
Hillsborough,NC 27278 www.ORFD.net
(919)732-7911 admin@o net
Fax: (919)644-1338
9
THINK(AND ACT)
G Opo Board of Education Agenda Abstract
Z;D
0
Est.1909
STRATEGIC PLAN
2022-2027
Meeting Date: October 20, 2022
Agenda Type: Discussion and Action
Item #: 6c
Subject: Recommendation for Approval of Request to Orange County for Budget Transfers
in the Capital Improvement Plan
Division: Operations Department: Technology
Person Al Ciarochi, Deputy Superintendent of Feedback
Responsible: Operations Requested
Jonathan Scott, Chief Financial Officer From:
Justin Kiser,Assistant Finance Officer
Doug Noell, Director of Information Technology
O erations
Strategic Plan Goal: Equitable and Transparent Fiscal Stewardship and
Operations
Previous Work Session: No
Previous Discussion and Action: No
Attachment(s):
PURPOSE: To seek Board approval to request the transfer funds in the Capital Investment
Plan (CIP) Projects from the Orange County Board of County Commissioners (BOCC). The
transfer will be from Project#54012 Roofing to Project#54013 Technology in the amount of
$1,000,000.
BACKGROUND: The FY 2022-23 Capital Investment Plan (CIP)was approved with
$1,200,000 in CIP project#54012 Roofing and Building Waterproofing. This inclusion was
an inadvertent appropriation of funds as they were intended for project#54013 Technology.
10
This transfer request is to adjust the appropriation to correctly align with the capital needs of
the District.An official Board of Education request must be made to the BOCC by CIP
Project number to close or transfer funds within Orange County's CIP. This information
must then be submitted to Orange County BOCC for their subsequent approval. The CIP
transfers are outlined below:
Transfer funds from Project#54012 Roofing and allocate the balance appropriated to
that project of$1,000,000 to Project#54013 Technology.
Note: This is not a new allocation or additional funding for the CIP plan, it is a
budgetary transfer to align the project funding to needs within the school District.
FINANCIAL IMPACT: N/A
PERSONNEL IMPACT: N/A
RECOMMENDATION: To approve the recommended request to Orange County for the
budget transfer in the Capital Improvement Plan
RESOLUTION: Be it, therefore, resolved that the Board of Education approves the
request to Orange County for the budget transfer in the Capital
Improvement Plan