HomeMy WebLinkAboutAgenda - 11-15-2022; 6-b - Schools Safety Task Force – Proposed Charge, Composition, and Timeline 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: November 15, 2022
Action Agenda
Item No. 6-b
SUBJECT: Schools Safety Task Force — Proposed Charge, Composition, and Timeline
DEPARTMENT: County Commissioners
ATTACHMENT(S): INFORMATION CONTACT:
Travis Myren, 919-245-2308
1) Draft Task Force Charge,
Composition, and Timeline
PURPOSE: To:
1) Discuss and determine the charge and composition for a Schools Safety Task Force;
2) Establish a timeline for completion of the Task Force's work/report/recommendations to
the Board of Commissioners; and
3) Appoint two (2) Commissioners to serve on the Task Force.
BACKGROUND: The Board of Commissioners previously requested information on how the
County may regulate protests or large gatherings in Orange County. At its October 3, 2022
Business meeting, the Board deferred consideration of an ordinance and determined it would form
a Task Force to consider school safety.
During the October 18, 2022 Business meeting, the Board had an initial discussion regarding the
composition and charge for the Task Force. Commissioners Jean Hamilton and Earl McKee
volunteered to draft a proposed charge for the Board's consideration.
The Task Force charge will include but not necessarily be limited to:
1. Discuss ways in which the Orange County government, schools, law enforcement, and
community can enhance the safety of the school environment to protect from external
threats and promote the education of Orange County K-12 public school students;
2. Recommend to the Board of County Commissioners new or amended policies, ordinances,
and/or practices that will address those external threats and provide a safer school
environment for our students.
Commissioners Hamilton and McKee also recommend that the Task Force meet a minimum of
six times between January and June of 2023.
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The Board had also discussed adding students to the list of proposed members. As a result, two
student representatives from each school district have been added to the proposed composition.
The draft charge, composition, and timeline is provided as Attachment 1.
Assuming the Board establishes an application process for public participation, the Clerk's Office
will begin soliciting membership applications for a pool of applicants for the Board to review and
make formal appointments.
The County Manager's Office will secure a facilitator to guide the Task Force's efforts.
FINANCIAL IMPACT: There is no financial impact associated with this item.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated
with this item.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends the Board:
1) Approve the charge, composition, and timeline of the Schools Safety Task Force as
detailed in Attachment 1;
2) Authorize the County Manager's Office to secure a facilitator to guide the Task Force's
efforts and approve the use of up to $10,000 from the Commissioners' Contingency line
item to fund the facilitator; and
3) Appoint two (2) Commissioners to serve on the Task Force.
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ATTACHMENT 1 -EA
ORANGE COUNTY SCHOOLS SAFETY TASK FORCE
CHARGE, COMPOSITION, and TIMELINE
Task Force Charge:
1. Discuss ways in which the Orange County government, schools, law enforcement,
and community can enhance the safety of the school environment to protect from
external threats and promote the education of Orange County K-12 public school
students;
2. Recommend to the Board of County Commissioners new or amended policies,
ordinances, and/or practices that will address those external threats and provide a
safer school environment for our students.
Task Force Composition:
Position Representation Appointment Process
1 Resident — Chapel Hill Carrboro City Application
School District
2 Resident — Chapel Hill Carrboro City Application
School District
3 Resident— Orange County School District Application
4 Resident— Orange County School District Application
5 Orange County Schools Student Superintendent Appointment
6 Orange County Schools Student Superintendent Appointment
7 Chapel Hill Carrboro City Schools Student Superintendent Appointment
8 Chapel Hill Carrboro City Schools Student Superintendent Appointment
9 Board of Commissioners Representative BOCC Appointment
10 Board of Commissioners Representative BOCC Appointment
11 Board of Education Representative — Board of Education
CHCCS Appointment
12 Superintendent or Designee - CHCCS Superintendent Appointment
13 Board of Education Representative — Board of Education
OCS Appointment
14 Superintendent or Designee - OCS Superintendent Appointment
15 Sheriff or Designee Sheriff Appointment
16 Carrboro Police Chief or Designee Town Appointment
17 Chapel Hill Police Chief or Designee Town Appointment
18 Hillsborough Police Chief or Designee Town Appointment
Task Force Timeline:
The Task Force will conduct its meetings between January and June of 2023, holding a
minimum of six (6) meetings during that timeframe.