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HomeMy WebLinkAboutAgenda - 02-03-2004-8gORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 3, 2004 Action Agenda Item No. SUBJECT: Agreement For Groundwater Monitoring for the Orange County Landfill DEPARTMENT: Solid Waste ATTACHMENT(S): Agreement with Research and Analytical Laboratories, Inc. for Groundwater Monitoring PUBLIC HEARING: (Y /N) No INFORMATION CONTACT: Gayle Wilson, Solid Waste Director 968 -2885 TELEPHONE NUMBERS: Hillsborough 732 -8181 Chapel Hill 968 -4501 Durham 688 -7331 Mebane 336- 227 -2031 PURPOSE: To extend the Solid Waste Department agreement with Research and Analytical Laboratories, Inc, for ground water monitoring services at the Orange County Landfill for three additional years through December 31, 2006. BACKGROUND: Research and Analytical Laboratories have been providing semi - annual groundwater monitoring services at the landfill since 1992. Ground water monitoring is required by the Division of Waste Management, North Carolina Department of Environment and Natural Resources. The landfill currently monitors 29 groundwater wells and two surface water sampling locations on a semiannual schedule in accordance with SECTION. 1632 GROUNDWATERSAMPLING AND ANALYSIS REQUIREMENTS as contained in SECTION .1600 REQUIREMENTS FOR MUNICIPAL SOLID WASTE LANDFILL FACILITIES (MSWLFs), There are 15 wells on the north side of Eubanks Road and 14 wells on the south side. Groundwater elevations are measured immediately prior to purging each time groundwater is sampled. The groundwater elevations are used to prepare a groundwater contour map, which is used to determine the direction of the groundwater flow. Samples are taken for analysis of organic and inorganic constituents. The laboratory results are forwarded to Draper Aden Associates for preparation of the groundwater report. The report contains all of the historical data from previous groundwater analyses and any recommendations for further investigations. The semiannual report is forwarded to the Department of Environment and Natural Resources, Division of Solid Waste. The new C &D landfill has an approved groundwater monitoring plan. Sampling will commence after the new landfill is constructed and prior to accepting construction and demolition waste, The New C &D landfill will have 6 new groundwater wells and one surface water location that will be added to the above monitoring program. Four existing monitoring wells from the north side will also be used when analyzing the groundwater and preparing a groundwater flow map. FINANCIAL IMPACT: The rate schedule for the renewal period will remain the same as the previous term, Funds for Fiscal Year 2003 -04 are available in the Solid Waste Department budget, Estimated FY 2003/04 expenditure is $81,500, RECOMMENDATION(S): The Manager recommends that the Board approve the contract with Research and Analytical Laboratories, Inc, of Kernersville, NC and authorize the Chair to sign the Contract, subject to final review by staff and the County Attorney, STATE OF NORTH CAROLINA THE COUNTY OF ORANGE 3 AGREEMENT FOR GROUND WATER MONITORING This Agreement, made and entered into by and between The County of Orange, on behalf of its Solid Waste Department, herein referred to as "County" and Research and Analytical Laboratories, Inc., P.O. Box 473, Kemersville, North Carolina, hereinafter referred to as "Contractor" to provide ground water monitoring services, in and around the Orange County Landfill.. WITNESSETH That for and in consideration of mutual promises and conditions set forth below, the County and Contractor agree as follows: A. Duties of the Contractor: The Contractor agrees to provide: • Collection and analysis of samples from 21 test sites, including 19 shallow wells, 4 deep wells and 2 streams, located at the Orange County Landfill. • Collection and analysis of samples from 10 test sites, including 9 shallow wells, 2 deep wells and 1 stream, located at the new Orange County C &D Landfill. • Sampling shall be in accordance with existing protocol as established by the EPA. • Samples shall be analyzed for volatile and semi - volatiles, organics and in- organics and other criteria as may be established by EPA. • Upon completion of work hereunder, the Contractor shall submit a report containing the analytical results and all supporting background data required by EPA. • The Contractor shall conduct general sampling and analysis as requested by the County. B. Duties of the County: County personnel will complete preparatory work prior to collection of water samples from the 29 sites. The County will measure and record water depths at each of 29 well sites. Each well will be pumped. Other work to be performed by County personnel includes: removal of water samples from branches both above and below the landfill disposal acreage for testing purposes. C. Insurance: The Contractor shall procure and maintain insurance for protection from claims under wor'ker's compensation acts, claims for damages because of bodily injury including personnel injury, sickness or disease or death of any and all employees or of any person other than such employees and from claims or damages because of injury to or destniction of property including loss of use resulting therefrom. The Contractor is required to provide policies certifying: 1. Worker's Compensation: Coverage to apply for all employees for statutory limits in compliance with the state and federal laws The policy must include employers' liability with a limit of $100,000 each accident, $100,000 bodily m injury by disease each employee and $500,000 bodily injury by disease policy limit. 2. Comprehensive General Liability: Shall have minimum limits of $1,000,000 per' occurrence combined single limit for bodily injury, liability and property damage liability. This shall include premises and /or operations, independent contractors, products, and /or completed operations, broad form property damage and explosion, collapse and underground damage coverage and a contractual liability endorsement. 3. Professional Errors and Omissions Liability: Coverage shall have minimum limits of $1,000,000 per claim and $1,000,000 aggregate. 4. The County is to be included as an additional insured on the Comprehensive, General Liability. This requirement is to be stated on the Certificate of Insurance. 5. Current, valid insurance policies meeting the requirements herein identified shall be maintained during the duration of the named project. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration dates. There shall also be a 30 day notification to the County in the event of a cancellation or modification of any stipulated insurance coverage. Certificate of insurance meeting the required insurance provisions shall be forwarded to the County of Orange. Wording on the certificate, which states that no liability shall be imposed upon the company for failure to provide such notice is not acceptable and should be deleted. Original policies or certified copies of'policies may be required by the County of Orange at any time 6. Certificates of Insurance for all the insurance coverage described herein shall be submitted to the county upon execution of a contract by the Engineer. 7, All insurance required under this agreement shall be written with a company licensed to do business in North Carolina. Certified copies insurance policies may be requested by the County. 8. Contractor agrees to indemnify and hold harmless the County from all loss, liability, claims or expense (including reasonable attorneys' fees) arising from bodily injury, including death or property damage to any person or persons caused in whole or in part by the negligence or willful misconduct of the Contractor except to the extent same are caused by the negligence or misconduct of the County. D. Rate Schedule: The Contractor shall be paid as set forth in attachment "A ". E. Billing and Payment: The Contractor shall submit a bill upon completion of work performed hereunder. The County shall pay within thirty (30) days of receipt of an accurate invoice approved by the County. F. Amendment: This Agreement may be amended, in writing, by mutual agreement of the County and Contractor. G Appropriation of Funds: This Agreement is subject to appropriation of required funds by the Orange County Commissioners. 5 H. Termination: Either the County or the Contractor may terminate this Agreement at any time with or without cause upon giving the other party 21 calendar days prior written notice. County shall within sixty calendar days following tennination pay the Contractor for all services rendered and all costs incurred up to the date of termination. I. Subcontractors: The Contractor shall obtain County approval before using any subcontractors or sub consultants. J. Term: This Agreement, unless amended as provided herein, shall be in effect from .January 1, 2004 to December 31, 2006 Attachment A 0 #$ 'C NR �y 1Eaj, ley `3��1 �fiHt Mtti.� 1. �y„xGi )y)t ➢''i, 44 t� x� ex$I��^' S� 33�' 1 � i, 1 Fm -t,�, � f $ 210.00 rC�y r' 1• r � ♦ i � r' t ` � R7 K, :< r $ $ 8260 GCMS -CC 8270 GCMS -CC $ 400.00 81M GC N=2 carbon tet, methylene chloride 8260 $ 1{ GC N =2 DBCP, EDB 6260 $ $ $ UM GC N =1 vinyl chloride 8250 $ $ $ bW GC N=2 pentachlorophenol, phenol 8270 $- $ $ 8080 GC N=21 organochlorinated pesticides $ 200.00 $ $ UTM GC N =1 hexachiorobenzene 8270 $ $ $ 8150 GC N=4 halogenated herbicides $ 200.00 $ $ IM GC N =1 benzolalpyrene 81270 $ 7081 barium $ 12.00 7041 antimony $ 15.00 7060 arsenic $ 15.00 7091 beryllium $ 12.00 7131 cadmium 1 $ 15.00 7191 chromium i $ 15.00 7201. cobalt 7211 copper S 12:00 $ 15.00 h $ 15,00 $ 12,00,,g $ 153a $ 15'` $ 15 $ 15 z $ 12 pp1 7421 lead 747D mercury JUT nickel 774[l -selenium 7+ 1 '`ihahiym 78T'( On 7914 vanadium 7M, zinc I It is RAL's intent not to charge for the CbP Deliverables QA,/QC Package due to the volume of work anticipated and our valued relationship with the Town of Chapel Hill. is z O o V' z tD O T- N I N h M N I O o INI N O O N O O O 1 O z O O O 00 O O O� O O O z N v I 10 Icl 1,0 OtlV ZNI *1M 12IR1'h17IMIn12Iz191(d N z W V' z tD h N I N h M Ol I INI N o ra i w 1 i z z z, r 1 o z z z z co !4 fq V1 N fA fn W fq 4l N W (A to N N N f0 (]� !n y U U tl U U U U U U U U U U U U U U U U N.�SSgg�� % U U tl tl tl tl tl tl tl tl tl tl tl tl "tl tl tl tl tl tl tl tl 7 QQ 0 o& E E- b b b m b b b p fml b o--------mmm- ---© CF m p p }p6q b i c ,� ��dsy ��w d� k �� � 3 I sill I INI 7 QQ 0 o& E E- b b b m b b b p fml b o--------mmm- ---© CF m p p }p6q b i c ,� IMMEMEBE I3 sommomm - 1ol- 1- 1ol- 1- 1-1alp1- 1ol-1V - 1�d�do1 -1 -1 N1 co � O 1n N itl m O C 7+ W to Q O 111 Z m O ',Z. M M N .7n p V' 2 V' 2 O 2 O CV 1n N 1n O p O ON 1-1 O O N H M O qq . .Z H Z O Z N m N N 0 0 fo N to fn y q co U m ZE i� z U cv E � i Z 2 02: o tl U U U U (9 U U U` U' f7 C7 (9 U` U' U' U' a (9 EI !I �I ^) 'I �) ~) HI cil "�) �I all �I �) h) N) �I FI HI �I �I ■I r O gm '. E HI lol; IE 0, f 0 m N C Q 14 NOTES NOTES PERTAINING TO COLUMN LABELS 1 - Common name of parameter, 2- Class. General type of compound, 3- CAS RN. Chemical Abstracts Service Registry. Where 'Total' is entered (metals), all species in th groundwater that contain this element are included. 4- Method. Analyfical method, EPA SW-846. Methods for Evaluating Solid Waste, "third Edition (September 1986), and Update No. 1 (August, 1993). 5- Type. General type of analytical method. GC = gas chromatography. LC = liquid chromotography. GCM: = gas chromatography / mass spectrometry, FRN = furnace. 6- LOD. Limit of detection. The limit of detection is here defined as the lowest concentration that can bi determined to be statistically different from a blank, and is numerically defined as three times the standarc deviation of seven replicate measurements. TherLOD must be determined for each parameter, and is specific to the individual laboratory. 7 LOQ. Level of quantitation. The level of quantitation is here'defined as the level above which quantitative results may be obtained with a specified degree of confidence, and numerically defined as 10 times the standard deveation of seven replicate measurements. The LOQ must be determined for each parameter, anc Is specific to the Individual laboratory. 8- PQL. Practical quantification IimiL The practical quantification limit is an interiaboratory concept and is numerically estimated at 5 to 10 times the method detection I1mIL The PQL is derived from laboratory performance, under ideal circumstances, of selected laboratories (not all laboratories). The PQL provides routine performance goals that many laboratories must strive to achieve. 9- GWS. Groundwater Protection Standard. NCDEHNR. Subject to change without notice as directed b} DEHNR. is- IN TESTIMONY WHEREOF, the parties have hereunto set their hands and seals the day and year first above written. COUNTY: ATTEST: BY: Barry .Jacobs, Chair Donna S. Baker, Clerk to the Board CONTRACTOR: WITNESS: This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act, Finance Director' STATE OF NORTH CAROLINA ORANGE COUNTY W I, , a Notary Public for said County and State, do hereby certify that Dolma S. Balser personally appeared before me this date and acknowledged that she is the Clerk to the Board of Commissioners of Orange County, and that by authority duly given and as the act of Orange County, the foregoing instrument was signed in its name by Barry .Jacobs, Chair, sealed with its official seal, and attested by herself as its Clerk. WITNESS my band and official seal, this the day of Notary Public My Commission expires STATE OF COUNTY OF I,. , a Notary Public, do hereby certify that personally appeared before me this day and acknowledged the due execution of the foregoing Agreement. WITNESS my had and official seal, this the day of 2004. Notary Public My Commission expires.