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Agenda - 11-01-2022; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: November 1, 2022 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: September 29, 2022 BOCC Joint Meeting with Schools FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 JOINT MEETING WITH 5 ORANGE COUNTY BOARD OF EDUCATION AND 6 CHAPEL HILL-CARRBORO BOARD OF EDUCATION 7 September 29, 2022 8 7:00 p.m. 9 10 The Orange County Board of Commissioners met for a joint meeting with the Orange County 11 Board of Education and Chapel-Hill Carrboro Board of Education on Thursday, September 12 29, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 13 14 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 15 and Commissioners Sally Greene, Jean Hamilton, Earl McKee, and Anna Richards 16 COUNTY COMMISSIONERS ABSENT: Commissioner Amy Fowler 17 COUNTY ATTORNEYS PRESENT: John Roberts 18 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 19 Travis Myren, and Clerk to the Board Laura Jensen (All other staff members will be identified 20 appropriately below) 21 CHAPEL HILL-CARRBORO BOARD OF EDUCATION PRESENT: Chair Deon Temne, Vice- 22 Chair Rani Dasi, and Board Members George Griffin, Riza Jenkins, Jillian LaSerna, and Michael 23 Sharp 24 CHAPEL HILL-CARRBORO BOARD OF EDUCATION ABSENT: Ashton Powell 25 CHAPEL HILL-CARRBORO SCHOOLS (CHCCS) STAFF PRESENT: Superintendent Dr. Nyah 26 Hamlett and Communications Director Andy Jenks 27 ORANGE COUNTY BOARD OF EDUCATION PRESENT: Chair Will Atherton, Vice-Chair Anne 28 Purcell, and Board Members Carrie Doyle, Bonnie Hauser, Andre Richmond and Sarah Smylie 29 ORANGE COUNTY BOARD OF EDUCATION ABSENT: Jennifer Moore 30 ORANGE COUNTY SCHOOLS (OCS) STAFF PRESENT: Superintendent Dr. Monique Felder, 31 Deputy Superintendent of Operations Patrick Abele, and Chief Finance Officer Rhonda Rath 32 33 Chair Price called the meeting to order at 7:01 p.m. 34 Chair Price welcomed the members of the Orange County Schools (OCS) Board of 35 Education, Chapel-Hill Carrboro City Schools (CHCCS) Board of Education, and staff. She 36 reviewed the agenda and noted that the meeting would not be led by a facilitator and that there 37 would not be a question and answer time with the police chiefs and Sheriff as indicated on the 38 agenda. 39 40 41 Opening Statements from Chairs and Updates on Opening Schools 42 a. Orange County Board of County Commissioners (BOCC) 43 Chair Price introduced county commissioners and staff. 44 Chair Price read a notice from the Emergency Services Director regarding the impending 45 severe weather resulting from Hurricane Ian. 46 47 b. Orange County Schools (OCS) 48 Chair Will Atherton introduced fellow school board members and staff, and made a 49 statement regarding the recent loss of two young people in the community. 50 Commissioner Fowler -• / • Chapel •• • City Schools 4 Chair Deon Temne introduced fellow school board members and staff. 5 Dr. Nyah Hamlett ,•- the following • • 7 Slide #1 THINK 4AND ACTS aIFFERENTL�' 1 I_ z�zz-zoz7 • • Slide10 J 12 13 Slide #3 F- 2 Equipping students to �; navigate the world and u ,.1� '��� ma�lce a positive impact a � �� throughout their life's Q n journey. STRATEGICPIAN F CHCCS believes every individual's unique background and culture enhance our schools. By providing students with a safe and joyful learning environment,we collaborate with families to create a community where all students,families and staff members feel affirmed and respected to develop their fullest potential. Tii1NK{qN[3 ACTS CsIFFERENTLY 4 Ch�el N4Cmbem O1y5cx.chis I�'6G5£JO • Creating a Culture of Safety and w N�ellness - Instruetional Exeellenee: Preparing � Students far 'Life • Empawering, Equipping and Investing in Our Peaple e� �, Equitable and Transparent Fiiseal � �, Stewardship c,nd Operations -- �� � • Strengthening Family and Community Engagement � Slide 44 57RATEGfC - � i Slide • En+C,�'gC�@C1'iEsnt • Gvll�eetir�e Efficacy Svcigl Justice Acfivn • Wellness • Jay THlNIC IAN!]ACT} ,yn4^p ,, DIFFEREh1TLY • 7 Slide .6 beginning of Yepr Lecsdership Summlt, y.TF!!NK IANC ACT} Friday Center.Charnel H316 �flIFFERENTLY r r Slide 47 Be�innirroy W Year Leadenllrp SummR, THINK IA,NIQ ACT} FrldayCelk L:. ChaperHi l� FFERENTLY chm.i nor_unmocity Ycnmh I rrccrag 4 Slide #8 r3eglnnlnp of Year Leaderalllp 5urnmR, TFIINK 4AN�AYCT9 Tvlday Cenfrer,Chapel H� Choral rli4_muw�ilY Schoch I-n-.._py 6 Slide a 'i'SI.L\Ifl f k�}l 1\i Ii 1.I lkll�iS .L1'fl.d( - 6 t Y @eginning or Year Leadership 3ummi4, Tq-iINK FANO ACT} nidny center,Ghopel Hill C7rFFERENTLY 8 Slide 1 �e � s HEARTcorning Bus Tour 2022 r�iHK ilxhJa p,��} f�1FFERENTLY Ctiul niL�muo"v in,;iln61 utir�.crA I Slide �- AeE I1l�G 'R llf. •.['1IYr. � ..� ,q+'� f#EAitTcamfng Bvs Tour 2022 r��W�c I+arva acr) DIFFERENTLY • Slide rs� M HEAkTeoming Bus Tour 2022 r�Aw•�irar�a r�c�} r Mh HEARTcaming bus Tour 2022 -- - �i�K i�wQ�cxJ Slide #13 Slide#14 4. A5y}i1M.'F 7 Slide #15 HEA�Tcaming Bus Tour 2022 THiNrc i�xN�acs] `DIFFERENTLY F fir' 4n 4 HEARTcarning Bus Taur 2022. rHrNK iaN�acTl D3FFERENTLY 9 Slide #16 ■ss■ss: -• 2 � - , . a ■ ! . Q . � &> � � � . . \ � . ■ f & < �� \y�\ �: � \� \. y � � . _ . HE�EcommgBe�=2022 mm�&Nn�t - p©� \ > . f •_ - . � _ � H�Arcommg ■e k2�22 mmK&ND�f 3 Slide #17 . Slide #18 Enrollment For School ` e 2018- 19 through 2022-23 . T14INK(AND A . o ,r Slide #19 8 Enrollment pistmi EnrOment Yarm 14,005 12472 12.50 91,$SC 11,713 11,744 Vim - ,090 RADO 4' um 4905 2J➢PP 2911&19 8014-24 2ftK-31 2G21.23 2023.,23 craw w4-contnroOry Sdooh i chccs rir THINK (AND ACT) 1 2 3 Slide #20 Enrollment Parosm of Rs l rlldty Wit*District Elrollmlent 024111-19 ■2W9L0 ■242441 •3421-22 ■3422-29 ;1f 40A 3)A 20.4 104 apaa t� lain: ws:ar.• rx.. •]0113-19 sEa III 169 fi :Y]8 at¢IQ.ffi 'A0 IIA IM •9U •€9@421 ,7a 11:4 1x4 - �r •3fe71-}2 Y]7 I]? IL. 11 4;E. �iPR-a U1 130 10.2 H r �w"UcallWrocity ScMOIY i chccL.crq THINK (AND ACCT) 4 5 6 9 1 Slide #21 Enrollment From 2018-19 to now, proportions of Black, Latinx and Multiracial students in overall enrollment has increased most steadily over time. THINK(AND ACT) '® 2 3 4 Slide #22 Enrollment From 2018-19 to 2022-23, while overall enrollment was down 7%, these student groups increased: • Multilingual Learners (ML) - 7.1� increase •Students with Disabilities (S D) - 2.07o decrease THINK(AND ACT) '® 5 6 7 Slide #23 Enrollment The enrollment proportion of Multilingual Learners has climbed: *Low in 2020-21 at 9.07o -Current enrollment at 11 .27o rner1 Haeboah:elwascnccnrg THINK(AND ACT) 8 9 10 10 1 Slide #24 Accountability Data Highest graduation rate ewer at 94.5% * Up from 92.8% in 2021 -22 rno W rr4cuimore uh xroae cnec..«g THINK(ANO ACT) 2 3 4 Slide #25 Accountability Data 100% of schools Exceeded or Met Growth Expectations -First time since 2015-16 -Up from 94.4% in 2018-19 cmpa ki-cmrocro ani-r+�a: _nay,_..;. THINK(AND ACT) 5 6 7 Slide #26 Accountability Data Schools with Highest Growth Indexes Elementary: Estes Hills, 6.50; Ephesus 5.08; Mcaougle 4.70 -Middle: McDougle, 3.98 -High: East Chapel Hill, 13.4 Q craps w4cvrmaro nh uw aslcnc=.are THINK(AND ACT) O 9 I Slide #27 Accountability • i schools3.3% of CHCCS earned an a or r grade *statewide, 22.8% earned an ' or i THINK r RIFFEIMU 4 Slide #28 'se 6 Dr. Hamlett showed pictures from the district's leadership team meeting. Care VaNups fn ActNen '� � � TFiI1+1K(AND ACT1 Callectl�e E#flcacy dl � �,r. i Slide #29 1 R. • Ccr�Values Nn Acilon THINK[AIV❑ACT) Coueclhre ENlcacy �I FFERENTLY cnm.inrwmoancnrunuax�cKna7 10 12 Slide #30 r` 3 Slide#31 01 'i THINK{gIV93 ACT1 C©Ilective Efficoey DIFFERENTLY M Gc7rE•Vniues in Actici� THINK{qMC ACT} Gollecllve Efficacy DIFFERENTLY enm.i xv_oroo.o crcfmwt�rrraag I • Slide A - 8 Dr. Hamlett showed pictures from a "walk and talk" event in South Estes neighborhood. Jry 'A f. �csre Valuws€r�Aei:sahi THINK{gtWd]ACT? En�c�rmrnt DIFFERENTLY cnm.ixncmnaocrcme �� 13 Slide �M Cvr€�'�+�li.lea in A�4ic�rr TFIINI(fAN[}ACT} Engngemcnt DIFFERENTLY GM1aNI HIV_'nrtiom CRy'lclloah.�f W rv.C1L] I Slide • I k F 7 Slide #35 Y ; I Cnee V�luea irn Arlion THINK fAhJt3 ACi} Engugemen+ DIFFERENTLY cnmal Ha^aloua crrylenoax�:hcciry 1 �MYy r iP Ccre�4"�alups Yn Acfiic�n THINK f AN9]ACT1 Engcgemen+ DIFFERENTLY GM1tp�l H14COAtto GR19cnuah�[Y[aag N.,rk t _ r Gore Valuers in Action TF11N11C{ANQ AiCT) Wetness cnm.i nucaman cn,e.nonm�.-rra.ng Care Values In Action � � THINK fAhlp ACT} Wetness D�FFEREIVTLY 14 1 Slide #36 4 Slide #37 enm.i Hntamw en,ecnaek�"w,..erg Slide U" � lamrgli 5hees Core Values in Action TFl�NK{gryp AIG'f) Wetness • 9 Dr. Hamlett showed pictures of Den," where staff can relax. 15 Slide #39 f yt --- r rarer`JaluQs in Action THINK lAIVO ACT} Wetness DIFFERENTLY Slide •41 •n ,r .z In kcflon THINK(AN[5 AGT) Social Justice Action DfFFERENTLY 4 5 Dr. Hamlett shared a picture from the Level Up program, which is focused on young men • of • i Slide •4 T1-IINK IANO AGT} Social Justice Action DIFFERENTLY 10 Dr. Hamlett showed pictures of - • equity ambassadors. 16 1 Slide#42 i THINK (AND ACT) 2 3 Slide#43 AL THINK r� ■ Social Justice Action D IFFERENTtY 4 5 6 Slide#44 THINK ■ r DIFFERENTLY IRRI�I.1'1.1,1,1.� 7 8 9 Commissioner Fowler asked for clarification on whether or not there was an increase in 10 students with disabilities. 11 Dr. Hamlett said there was an error on slide #22 and there was an increase. 12 Chair Will Atherton said the Orange County superintendent had a presentation. 13 Dr. Monique Felder of Orange County made the following presentation: 14 17 1 Slide #1 Jointillf . g; County Board of Commissioners, Chapel ! ii Board of i i Orange C• Board oEducation Opening of Schools — 2022-2023School ' ! September 29.2022 Dr. 2 3 4 Slide #2 Mission Belief Statements. Our mission is toeducate1. Value Diversity students in a safe, inclusive 2.Put Students First environmenti i - . . _ • inspire !�' �, 3.Excellence in All a dna chall ,Teach - potential, 4.Prioritize Equity 5. Provide a Safe Environment 6- Serve the Whale Chili Vision 7.Inclusive Culture&Climate Starks with Us Preparing every learner for lifelong service and success Accountability in,ill We I 9-Collaborate To Do Great Work 5 6 Dr. Felder said the belief statements are the district's core values and they help the 7 district prioritize and work to make the future they want for students. 8 9 18 1 Slide #3 Strategic Plan Outcome Goals Teaching Tomorrow's Leaders Excellence Efficiency Exemplary Staff Empowering Culture YNrar:l. Fcnlrlt AWr,l I.Cpl-RI 2 3 Dr. Felder said the strategic plan outlines how the goals will be achieved and how 4 progress is measured. She said the vision, mission, and goals provide a backdrop to the 5 strategic plan. 6 7 Slide #4 BeIt's Good To B . Highlights, Return to School 2022-2023: • Summer — Service and Preparation • Convocation — Staff In Our Schools • Start of School — Welcome Back! • First Month — Leveraging Our Learning DRANDE COUNTY S{IlO9LS ]IX5[ M IhC,,dhi]7]7l•919.n3AIID WM F.DRAh F LD Uh TYrIR ST.:•:': 8 9 Dr. Felder said that it is wonderful to be back and in person. 10 19 1 Slide #5 145 0 i Year-Round School at Hillsborough Elementary " • Welcome back 424 ,students on July 14 • First time with expanded busing, making our choice school more accessible to all applicants CE1.71E COUNTY ■C•CULIL ]CCE En7:rlsar 17 rb—l+'I.NMI,:=s na]Y?n 417'77 LIM wow COArI0rE0UATYrl71:Y [31 3 Dr. Felder said that year-round school starts first and kicks off the return to school. She 4 said that families that wanted to attend year-round were able to make that choice with expanded 5 transportation. 6 7 Slide #6 "Feels Like Normal" . Summer curriculum mapping • Child Nutrition Services • +Open House in every school WELCOME • Training for Professional Learning TO Communities 10ndergarten • Summer Leadership Institute ceEItwalElementary sd+aolM22-2W-3 7M[.Rm7.Sn�rl IYrb—j..NvhC, 1-3s3n m7u&m www COAII0EC0U11TYr191SY.':I' 8 9 Dr. Felder said that things are starting to feel like they used to before the pandemic. 10 11 20 1 Slide #7 • c� Qi A GLx.31;h T 0 SL IDC L: AQr k�.j_:in«� 11.L.a:cr F.14r.'._ss_ai.b372T9 RI171 LIM WWW cnAH9Ci0VMTTLIM9T.7- 2 3 Dr. Felder said that the pandemic taught us that humans are hardwired to connect. She 4 said they gathered as a school to start the year with a convocation event. She said that the 5 website has videos showing the event from all of the schools. 6 7 Slide #8 r f +rte August 2 , 2022 - Welcomed back 6,848 more � student � 7,272 enrolled 2022-2023 - 3,200 students transported by bus • 2,361 meals served 911=61a WWW cnxmur{p VMTTlIM9T.EaM 8 9 Dr. Felder said that overall the first day was very smooth and successful. 10 21 1 Slide #9 District Overview a 83% of eligible OCS schools exceeded growth measures for 20,21-2022 u, Highest perceniage of schools in the state' * 43% O exceeded state and county EOG overall grade level proficiency. 9 48% O S exceeded state and county EOG 3-5 math and reading GLP. 9 50% OCS exceeded state EOG 8th grade science GLP 75% exceeded the county a Orange High School and Cedar Ridge HS exceeded the state in percent proficient on the ACT. a A1C '4-gear cohort graduation rate exceeded the state. DRANUM COURTY SCIVOOLS 200C Ki n]GV-1,I hid—0-Wffic—d..37A71-311 721 NIX WW1F.QRAM1Gffr0-UKTYF1R5T.CGM 2 3 Dr. Felder said there is always more work to be done but there is also a lot to celebrate. 4 She reviewed the data on the slide. 5 6 Slide #10 Am I vim UT re"I Leveraging Our Lessons Learned * More students FOuted than before * Return to school, positive feedback * Hiring initiatives: Teachers Bus drivers • Substitutes 00fiNGNE COUNTY 1C11GDL& OR r I Kto ffig3n 1d—Jh.NWhC."-3TZn 911=61:M WNW CRAM 9[C01Y817V1INST E=Ofifi 7 8 9 22 1 Slide #11 By the Numbers • __i rv.�.,._._.J IiY.�-..-.P-i-�.tA R A.--,1} r+'IIYC�l3RC'.11A rt�f LYYlY 1417 PNCE 1 FrFMNICFFY 42.69% 68 Buses 45x46'%dry 0aober2Q22 • 42 In Service 9 Drivers New Certified Staff * --11 Q routes In 3 t1ers(AM anu PM} 124 4,400 Riders + 31 bra nd new(BTI)educalors a 45ii Serric Ca l l s Gf AN9f COUNTY SCHOOLS :GOC 10rq Sk.1•IYYW AA�ph_NCAIh{aidna 1727A-11 3.723.21M WNN unAi Gi COIINTYFIRLT.COY 2 3 4 Slide #12 11 4C Orange County Schools hJi7�ITF-I Cj!11 1 IN- Gf ANGf COUNTY SCNOOLL 700 10 rig Skmi,FYYAhd ghl halhfAid In&1717A-117.713-AMS WEN 11RANGCCGNNTYFIRGT.0011 5 6 Commissioner Richards asked what proficient on the ACT means. 7 Dr. Felder said that is the percent of students who have met the benchmark for that 8 assessment. 9 Commissioner Richards asked if the measure is the University of North Carolina System. 23 1 Sarah Smylie said that typically there is a cutoff score and that is the percent of students 2 that scored high enough to meet the admissions for the UNC System. 3 4 5 1. Update on School Budgets— Chair Deon Temne, CHCCS 6 Chair Deon Temne invited Riza Jenkins to discuss the Chapel Hill Carrboro City Schools 7 budget. 8 Riza Jenkins read a statement regarding a budget request from Chapel Hill Carrboro 9 City Schools. She said that student achievement and staff enthusiasm has increased. She said 10 that all twenty schools met or exceeded growth targets this year. She staff and students are 11 putting in the work and getting results. She said that the district ended the previous fiscal year 12 with an unassigned fund balance of $11.9 million. She said that their fund balance is running 13 out. She said that the fund balance issue was caused by the Board of County Commissioners 14 directing the Chapel Hill Carrboro City Schools to spend down the fund balance. She said that 15 85% of their budget is for personnel. She said that fund balance was used for salary increases, 16 which are ongoing. She said they estimate that $5.3 million remains in fund balance. She said 17 that they are in a recurring shortfall, which the Board of County Commissioners encouraged the 18 district to get in. She said that they took the Board of County Commissioners at their word that 19 the county would be the district's backstop. She said that they are requesting $5 million from 20 Orange County to make the Chapel Hill Carrboro City Schools whole. She asked the Board to 21 consider the alternatives. She asked if the Board of County Commissioners would really ask 22 the district to make cuts that directly impact children. She asked if the Board would really 23 suggest an increase in the special district tax, which she said shouldn't be used to supplant the 24 county's obligation to the staff. She asked if the Board would go back on its promise to the 25 backstop. She said that due to the direction given by the Board to the district, the district faces 26 the possibility of cutting services and positions in a year. She said that the county could work 27 with the district by using available county resources to fill the gap that they were promised would 28 be filled. 29 Commissioner McKee asked what the required fund balance is for Chapel Hill 30 Riza Jenkins said it is 5.5%, which is roughly $5 million. 31 Commissioner McKee asked if they will have the required fund balance. 32 Riza Jenkins said that is a requirement of the county and that there are other 33 governance standards for school districts that says they should have double that, or 10%, of 34 fund balance. She said this is a requirement of fund balance that the county set forth. 35 Deon Temne said it is a created number, not something that standard school boards 36 should continue. He said it is a hypothetical number created by the Commissioners for the 37 district. He said that it is also not the fund balance that the Commissioners keep for the county. 38 Commissioner McKee said that he realizes that but that the county is the district's 39 backstop. 40 Deon Temne said that in a year the Chapel Hill Carrboro City Schools will be in a tricky 41 situation, and he asked for clarification on what being a backstop means. He said that hearing 42 backstop does not give him, or his teachers, the confidence that they are going to be taken care 43 of. He acknowledged that they are not voting tonight but said he needs to hear about 44 commitment. 45 Commissioner McKee said that the Chapel Hill Carrboro City School District (CHCCS) is 46 the highest funded school system in the state. He said that should give them the confidence that 47 they need. He said that Orange County is number three in the state for funding. He said that he 48 is not there to argue but that it should not be played off that the county is starving the school 49 districts. 24 1 Deon Temne said for a continuation budget, the Chapel Hill Carrboro City Schools have 2 not been funded appropriately by the Commissioners so he thinks that starving is an appropriate 3 word. 4 Commissioner McKee said that appropriately is looked at differently by different 5 individuals and he must disagree. He wants to understand how they are addressing student 6 needs and achievement. He asked if TAs and tutors were added to the staff. He also asked if 7 the focus was on the classroom. 8 Deon Temne asked where that funding would come from for the additional tutors and 9 TAs. 10 Commissioner McKee said that the funding could have come from the fund balance that 11 staff had an increase of pay from. He said he realizes there is a balancing act but he wants to 12 make sure that the focus is on lower-performing students. He said that the presentations on 13 student achievement did not include a focus on lower-performing students. He said that he has 14 been willing to accommodate the needs of the schools but he is uncomfortable hearing that 15 Orange County is not doing all that it can, when the two school districts are #1 and #3 in funded 16 for the state. He said that maybe he is not understanding something, but he can't get by the fact 17 that they are well supported financially in relation to the other systems in the state. 18 Deon Temne said that respectfully, it is like the definition of empathy. He said that 19 people say that you have to walk in someone else's shoes to experience their life but that he 20 disagrees with that because it is impossible to walk in someone else's shoes. He said that he 21 does not think the Commissioners will ever truly understand. He said that when the district is 22 coming to them and saying it's not enough funding, but is met with comments that "it looks like it 23 is enough," shows the Commissioners do not understand and that the district is not being fully 24 supported. He said they are saying its not enough, showing the numbers, and then they hear 25 that the county has their backs, but he is uncomfortable with the word backstop because it is not 26 shown in actions. 27 Commissioner McKee said he would not continue the conversation because it will 28 become circular, but that he disagrees. 29 Riza Jenkins said that because the continuation budget was not funded they had to 30 cover those costs themselves. She said that the question about TAs, those are classified staff 31 positions, and that as a district they did a classified staff study. She said that state raises are for 32 certified staff and must be funded. She said that when they brought the expansion budget 33 request to the Commissioners it was not funded and that would have included the classified 34 staff, including teaching assistants and bus drivers. She said that is why they were so 35 committed as a Board to fund the classified staff because right now they are struggling to hire 36 teachers. She said it is not just a Chapel Hill and Orange County schools challenge it is a 37 national challenge. She said that yes they are the highest funded in the state, but not in the 38 country and they are competing for educators from across the country. She said that is where 39 they have to think and act differently because they must fund those positions. 40 Commissioner Richards said that this is an interesting conversation because the 41 Commissioners encouraged the district to spend down their fund balance. She said that when 42 they set a number they were saying that they had funds in excess of the fund balance target. 43 She said a need was identified, so the county asked them to spend the excess down. She said 44 they were the backstop in the sense that they had a budget and they set a number on what the 45 fund balance should be. She said there were competing needs and priorities. She supported it 46 because they were saying spend it to the 5%. She said that they may need to work together to 47 find where the funds come from. She said that she is struggling with the characterization of the 48 county because they are there in the interest of working together. She said that discussing the 49 fund balance percentage may need to be a different conversation. 50 Dr. George Griffin said the May 12th joint meeting had an item with a table that showed 51 county appropriations and supplemental taxes for education. He said that Chapel Hill Carrboro 25 1 is at the top of the table for per pupil funding. He said that includes supplemental funding by the 2 special district tax rate. He said that is a pass through tax that has been around since 1909 and 3 that it is paid for entirely by the tax payers in the Chapel Hill Carrboro City School District. He 4 said that the rate is set by the Board of County Commissioners, but that it is confusing when 5 those funds are blended in with the per pupil spending. He said if you remove the special tax 6 district funds the amount per pupil is $4,367 provided per pupil from the general fund from the 7 Orange County Commissioners. He said that puts them on an even par with several other 8 districts across the state, despite the high cost of living in the Chapel Hill/Carrboro area. He 9 said the point that we are not ahead of anyone on per pupil spending from the general fund 10 should be taken and that the special district tax funds be removed from the discussion. He said 11 that even if they are on the top of the North Carolina per pupil spending chart, they remain 12 below the national average. He said that in regard to continuation funding, that the County's 13 website highlights a $441 per pupil increase. He said the reality is that last year's was $0 and it 14 was $15 the year before that. He said that if you average the funding from the Commissioners 15 for the last three years, it puts them in the bottom three years of funding for the last 37 years. 16 He said that the funding effort that has been made is not as strong as it has historically been. 17 He said that he is not complaining, but he would like the data to be out there so that people 18 know what they are talking about. 19 Chair Will Atherton discussed the budget needs for Orange County Schools. He 20 discussed the increases for staff with 1-20 years of experience. He said that retaining and 21 recruiting qualified staff is important. He said that they provide years of service credit for 22 teachers. He said the result is that they are attracting more experienced teachers. He said they 23 continue to see how to compensate those above 20 years. He said they provided a years of 24 service credit. He said that the change allows employees with previous experience to transfer 25 with their years of service. He said they increased driver pay, and that they are able to maintain 26 bus routes despite vacancies by having staff drive buses. He said that some of the challenges 27 they have had included the 4% mandated increases. He said they also have a .375% increase 28 in their own budget. He said that the mandated state increase was estimated to be at 3%. He 29 said that the state funding required fully implementing K-3 classroom sizes as mandated by the 30 state legislatures. He said they have frozen all district staff positions. He said that teachers are 31 having to cover other classes during their planning periods. He said they used lapsed salary to 32 pay teachers for covering other classes. He said that by asking them to do additional work, the 33 district wants to compensate them. He said there is a $500,000 shortage in the budget that 34 they would like assistance with from the county. 35 Bonnie Hauser said that they were very happy to receive a $441 increase per pupil. She 36 said the consultant recommended that they give 1.5% staff increases, but they were able to do 37 .375%. She said there are still more positions they would like to focus on that are related to 38 equity. 39 Dr. Felder said they have partnered with EdCorp to bring in tutors for K-2 students. She 40 said they are utilizing Elementary and Secondary Schools Emergency Relief (ESSER) funds for 41 staff to provide tutoring to the students. 42 Commissioner McKee said he appreciated the efforts for tutoring by Orange County 43 Schools. He said if those children are behind in K-2 it is a tremendous effort for them to catch 44 up. He said that his son needed private tutors to keep up and he undertands this need 45 personally. 46 Commissioner Bedford asked for clarification on stipends for teachers covering other 47 classrooms. 48 Chair Will Atherton said that at the beginning of the year they were unable to do so, but 49 recently identified lapsed salary that could be used. He said they also put some guiderails 50 around it so that if a teacher has more than one planning period and they are asked to cover, 26 1 they will be paid for both. He said the teachers really want a planning period. He said it is best 2 for students to have a teacher rather than a long term substitute so they can build a relationship. 3 Commissioner Bedford asked if they had the $500,000, could they do some of the things 4 Bonnie Hauser spoke about, but maintain the increased driver pay and the 4% mandate until 5 June. 6 Will Atherton said yes. He said that additional teacher supplements had to be scaled 7 back but they still believe they are key and critical. 8 Commissioner Bedford asked about the vacancies in each school district. 9 Dr. Felder said for Orange County, 37.5 certified vacancies and 28.5 are teacher 10 vacancies. 11 Commissioner Bedford said some of the other vacancies might be support positions 12 along with the 15 bus driver positions. 13 Carrie Doyle said she thinks they can do the classroom coverage at about 2/3s the rate 14 of when they had the ESSER funds to do it. She said they have had to scale that back. 15 Commissioner Bedford asked if it is not the full hourly rate. 16 Will Atherton said that originally they were offering a $60 raise, but they had to drop it to 17 $40. 18 Dr. Hamlett said for Chapel Hill Carrboro City Schools, there are 109 vacancies, with a 19 little over 80 for certified. She said she will provide the classified number later. 20 Commissioner Bedford said there is no need to provide additional because she knows 21 how busy they are. She said that information points out how severe the hiring crisis is in North 22 Carolina. 23 Dr. Felder said the tutors from EdCorp are about $400,000 and are funded by ESSER 24 funds. 25 Bonnie Hauser said $500,000 is their estimate for the 4% increase in state raises. She 26 said that this is an additional burden from the state and it was unexpected. She also noted that 27 this expense came from the state after the county's budget was already adopted. 28 Chair Price asked how much is needed to fill vacancies. 29 Sarah Smylie said that the reason they have the vacancies is not because they don't 30 have the budget for them but they are unable to recruit teachers due to the supplement. 31 Chair Price asked how much is needed to be made whole and to sustain that. 32 Sarah Smylie said the difference is the state amount of $500,000 and then they would 33 have to look at just how far off they are for compression issues. 34 Bonnie Hauser said $2 million. 35 Deon Temne said each district has a letter requesting more funding. He said Chapel Hill 36 Carrboro City Schools' request was $1 million. 37 Will Atherton said they have asked for what will cover the state's mandated increase. 38 39 40 2. School Safety— Chair Will Atherton, OCS 41 a. Access during school hours and school programs, trespassing 42 43 Sarah Smylie discussed the enhanced security measures in Orange County Schools. 44 She said they have hired a new director of security. She said that they are making sure that 45 teachers are teaching with the doors locked and that all doors going into the school are locked 46 during the day. She said they updated camera systems, door controls, campus and district radio 47 systems, and soon they will have the ability to do an internal 411 system to send alerts to all 48 240 radios. She said that the radios also allow cross campus communication. She said they are 49 working on specifications for bids to replace doors and lock systems in some of their older 50 facilities. She said there is a new visitor check in system installed in all schools. She said a 51 future need is additional fencing at Central Elementary School between the campus and the 27 1 prison. She said another project is the sidewalk on Orange Grove Road and Grady Brown 2 Road. She said that will require three additional school crossing guards and they intend to 3 request additional funding for those. She explained that the role of the school nurse positions 4 has greatly expanded. She said that the state recommended a school nurse for every 750 5 students back in 2014 but that mark was not achieved. She said that going by that metric they 6 are short two nurses at the high school. She said an accuity model is used now which would 7 give Orange County a need of 4-5 school nurses. 8 Sarah Smylie expressed thanks to the Sheriff's Office for their partnership with Orange 9 County Schools. 10 Commissioner McKee asked if the schools have supplies for potential opioid overdoses. 11 Dr. Felder said narcan is in every school. 12 Deon Temne said they have to focus on situational awareness when reviewing their 13 safety measures. He said that there are occasional security issues with parks and recreation 14 and school hours. He said they have great relationships with the police chiefs in Carrboro and 15 Chapel Hill. 16 Dr. Hamlett said they continue to focus on mental health and their social emotional 17 learning support. She said they do have vacancies that remain in that area. She said they are 18 trying to be proactive to what the students are bringing into the school environment from their 19 home environment. She said they have three school nurse vacancies. She said they struggle to 20 retain the positions. She said they are trying to be creative and recruit qualified applicants. 21 Al Ciarochi, Director of Operations for Chapel Hill Carrboro City Schools, said they have 22 amazingly stong relationship with Chief Atack and Chief Blue with Carrboro and Chapel Hill, 23 respectively. He said that taking a combined approach, physical safety is a two-pronged 24 process keeping students and patrons are safe. He said that their safety improvements include 25 access to entrances and they are making sure there is consistency between schools. He said 26 that staff physically walked all schools and did a safety assessment. He said they are making 27 sure all radios work within schools. He said that they use standard language or plainspeak that 28 is consistent each year. 29 Chair Price said that the Board would meet on October 3 to discuss an ordinance 30 regarding protesting at the schools. She invited the school board members to attend since the 31 request is about their domain. 32 33 34 3. School Capital Needs Work Group Report— Chair Renee Price, BOCC 35 a. General perceptions, consultant discussion 36 37 Chair Price introduced the item and asked Commissioner Hamilton to present the report 38 from the School Capital Needs Work Group. 39 Commissioner Hamilton introduced the item and thanked the members of the School 40 Capital Needs Work Group. She made the following presentation: 41 42 28 1 Slide #1 ORANGE COUNTY NORTH CAROLINA Joint Meeting i7DMbar2ri%an garwarn C`nap®O ItljM arrooro Cxy SrMeWs Carp Caan.TSrnoats aria OrarW roamp September 29, 2022 2 3 4 Slide #2 Background Capital Needs Work.Group estaWi5hed in Autumn 2421 throuo a petition by Commisaionar,lean Hamilton. F54titn011 Mquested that the work group address the caplial creeds of the two school districts.Orange County Schools(OCS)aril Chapel Hill-Carrboro City Schools (CHCCS) particularly th-e oWer schools. F IvVlemerrl an actlomable plan over 14 years that would dedicate(unds and a prvc+ess to address the needs. f 32 K-12 WKKA campuses ope•raled by both scNDW districts serving approximately 20,E students and 2,500 empbyees, More than 5 of the sc=hool campuses are over 64 yeens old, whkh coLdd cost up to 5540 million due to mcreases In ccntsiructicn co,sis&]rice our la,-611.coslprOffiction. Chapel Hili-Carirbory City Schools. Uunly riarange ORANGE Schools hOWn r CAROLINA 5 6 29 1 Slide #3 Peer Facilities Assessment � ep its 0 GUILFORD 1000*00 unhl ` 0yrA 80 Sckd llkwcDURHAM aretiee..aa�rry�;et�er..as.my'�a. '`RANGE COU Y I I NOR T1[CAR MANN 2 3 Commissioner Hamilton said that Guilford County Schools dedicated $2 billion to 4 upgrade schools. 5 6 Slide #4 Funding €urce- Limited Obligation Bond Plarinind and authorized Addauonal Urnlited OhligaOon Donde Fesr-al Year Puree Par Amount 2021 Schools 2421 Schools S3I:.+. r Total SG0,000,000 Proposed GO Bond lssuarGce in Three Tranches Fisc-aI Year Purposes Par ArnQunt zDV Schtmmt. $45-000.000 202 StNools $45.Ooo.000 2031 �chvr4sS40.p9 ,L10( - ORANGE COUNTY Total 5130,17w,ow NOR-n I CkR,OJAN 7 30 1 Slide #5 Recommendation 1 Hire a consultant to evaluate the county's approach to school capital planning,design,contracting,and Fnancing including, - Examine the planning, desvgnibuild,and maintenance process for bath school distri-ctsand identify areas for improvement, - W" school districtsto evaluate every school campus and administrative building and highlight those that should be urgently replaced or renovated - Evaluate the county's school capital funding approach - Identify ways to plan and fund ongoing school maintenance. - Provide insight about approaches,opportunities,and risks around emerging practices for contracting and program management, including projects that could cross campuses and districts.. - Recommend haw the county and two schc-ol diStf i0tS can prioritize projects within a 10 year plan to,addres RANG COUNTY Sc hool fid c i I ity needs i n a tra nsparent way. MD RTI[CIROLLNA 2 3 4 Slide #6 Recommendation . Research alternative funding sources farsschoalcapital improvements: Revisit county capital plans and financing to identify potential funding sources for school capital - Work with state and federal legislators and the public to advocate$er Bands for scheel capital ORANGE BOUNTY NORTJ L CAROLLM A 5 6 7 8 31 1 Slide #7 Recommendation County and beth school districts commit to continue working together on school capital planning through the existing Task Force- - Review and update the county"spolicies governing school facilities planning and financing - Work with both school dystrictsto develop a 10 year plan for school facilities-twilding upon the work that's already been done by both school districts. ORANGE COUNTY MLT]ICAROLINA 2 3 4 Slide #8 Consultant Draft Scope of Work • Project Coordination and Communication • Existing Program Evaluation including Facility Condition Index • Project Prioritization • Benchmark Other Jurisdictions . Funding Options • Timeline • Final Report GRANGE COUNTY h01M I CALROLINA 5 6 7 32 1 Slide #9 Next Steps • Sub-group to further develop scope and drat`tr'providefeedback on drafted RFO,make recemmendationsfbr award to Work Group - Facility representatives.elected official from each board • Su"rouptodraft timeline- - RFQ issued by end of October 2022 - Responses due by end of November 2022 - Award by mid-December 2022 — Begin assessment by mid-January 2023 — Assessment update from consultant inspring 2023 - Assessment completed within 4-6 months BOCC hold work session to review school funding to inform upcoming budget parallel to assessment timing ORANGE COUNTY r x)ecn i CIIRGLIN A 2 3 4 Slide #10 Discussion ORANGE COUNTY ROKT7 f i A ROUNA 5 6 Commissioner McKee asked if this is the same process that Guilford County went 7 through. 8 Commissioner Hamilton said yes, but that the hope is that it would cost less. 9 Commissioner McKee said that he was glad to hear that the goal would be to have a 10 comprehensive overview and that he has heard good comments of how it worked in Guilford 11 County. 12 Commissioner Fowler thanked the work group for their efforts. She asked if the group 13 saw other funding strategies from other counties. 14 Gary Donaldson said that in Guilford County it was primarily funded by the tax rate and 15 Article 46 tax funds. He said that Durham County plans a referendum. 16 Commissioner Fowler asked if there are schools they already know they would prioritize. 33 1 Al Ciarochi said there have been two facility assessments conducted and there are 11 2 schools that were built before 1996. He said they have been following those schools to see if 3 they are declining at a different rate than the newer schools. He said that he is also a fan of the 4 recommendations because they include an architectural consultant to look at it in a different 5 way. He said that given the needs, it is not a simple fix. He said they would like to have an 6 impact on as many schools as possible. 7 Commissioner Fowler asked if the new person would use some of these plans to make it 8 more efficient. 9 Al Ciarochi said they would want the consultant to review the schools without influence 10 from the schools' assessment. 11 Commissioner Richards said that she agrees that it needs a county-wide approach for 12 managing the facilities of the districts. 13 Commissioner Hamilton said that in the RFQ it should be clear that it is a county-wide 14 approach because it is so much money. She said they could look across the county and find 15 efficiencies. She said that she recommended one project manager who covers both school 16 districts. 17 Commissioner Bedford thanked the work group for their efforts. She said that they 18 should be flexible and that $500 million over 10 years is $50 million a year, which is impossible 19 to fund. She said there is a need to be flexible on the timeline. She said that they don't have to 20 wait 10 years to find efficiencies though. She said the next steps schedule appears optimistic to 21 her. She said they shouldn't be disappointed if they need more time and that they need to be 22 flexible with expectations. She said that she supports hiring a consultant and looks forward to 23 their assistance. 24 Commissioner Hamilton said the timeline was developed to keep an eye on the ball and 25 address things with urgency. She said they are looking to move and not just sit and talk. 26 Chair Price said she supported the 10-year plan so they have a goal. She said that this 27 will also help the consultant wrap their head around what they think they can do. She said at 28 year 5 in the plan, they would want to revisit the plan. She said that it would be a living 29 document and it is needed to have some idea of where they are going. 30 Sarah Smylie said this is an opportunity to develop a more sustainable type of approach 31 to these types of projects in the future to have the type of schools they want. She said she is 32 curious to what extent that the climate crisis was part of the discussion. She said this is a big 33 opportunity to mitigate some of the impact that the school facilities have on climate. 34 Commissioner Hamilton said that will be part of the process and discussion. 35 Commissioner McKee asked Gary Donaldson about the figures on slide #4. He asked if 36 going beyond $130,000,000 would impact the 15% depending on when those obligation bonds 37 are put before the voters. 38 Gary Donaldson said that the 2015 referendum is a wrap-around structure and as those 39 are retired, then the county is wrapping around new debt and that is a part of the assumptions. 40 Commissioner McKee said that as the Board gets further into the discussion, it would be 41 beneficial to have the debt service metrics project further out. He said the last Board held the 42 line on using bond funds for schools only. He said that lot of old buildings are coming to the end 43 of their life at the same time. He said that he would like to see metrics that show a situation 44 where they are addressing the needs on a continuing basis going forward. He said that he 45 wants to try to avoid being at a place where they have to spend a billion dollars to renovate and 46 build new schools in the future. He said that he would like to get on a regular process for 47 moving forward, and that might look like upgrading schools at 25-30 years and replacing them 48 at 50 years. He said that he wants to keep it affordable and keep facilities up to standards. 49 Gary Donaldson said that the debt model has that functionality. 50 Commissioner Hamilton said that a consultant would integrate that model. 34 1 Commissioner McKee said that is why he loves the way that the group did this process 2 so far and that he feels that is the only way to go about it. 3 Commissioner Hamilton said they would have to look outside the box, including going to 4 the state legislature and asking for help. She said that it cannot be local funding only. She said 5 that they want to solve it with all the resources they can get. 6 Chair Will Atherton asked about consideration for schools that are historically significant. 7 He suggested that the districts and the Board have discussion about that and to involve the 8 community. 9 Commissioner Hamilton said she wanted a consultant to bring back what they see, but 10 the recommendations should be brought back to the community for their input. 11 Chair Deon Temne agreed that a timeline would be very important. 12 Carrie Doyle said she appreciated being part of the work group. She said they didn't get 13 to weave in the Schools Adequate Public Facilities Ordinance (SAPFO) updates yet but there is 14 a need to bring that in because there is an urgency in how population is growing and the need 15 that is creating for schools. She said this seems like a realistic and practical approach for both 16 school districts. 17 Jillian LaSerna said the conversation after receipt of the consultant's report is very 18 important. She said it would be an important part of process, and they should examine the 19 importance of historical preservation versus required renovations and updates to the schools. 20 She said that might push the timeline out even further but it is important to have the 21 discussions. 22 Anne Purcell said that older buildings have character and that she would want to keep 23 buildings if possible. She said it is important to keep the community involved because the 24 buildings mean something to the community and many people have gone to school in them. 25 She thanked the work group for their efforts and said this is an ongoing need that should be 26 looked at to make sure it is maintained overtime. 27 Michael Sharp said that a classroom teacher in a fully funded, fully supported 28 environment can do wonders. He said they can support the kids and achieve tremendous 29 growth. He said that he does not support a model that relies on outside help that does not 30 involve the teacher. He said this model goes against what he does. He said that he hopes that 31 the Commissioners will not discount a model that the school board brings to them because it 32 has a lack of tutors, because there may be other models that work just as well. 33 Commissioner McKee said he meant no disrespect to the teachers, but his son needed 34 outside assistance due to his learning disability. He said that he hired outside tutors, but he 35 does not think everyone has the ability to afford private tutors and he believes that all should 36 have access to tutors and that should be supported by the taxpayers. 37 Andre Richmond said he was happy to be at the meeting. He was especially interested 38 in the school safety and school capital needs discussions. He said he looked forward to future 39 collaboration. He said that he wants to work on a model that maintains safe and updated 40 schools. 41 Commissioner Greene said that she supports the direction that this conversation is 42 going. 43 Commissioner Fowler said that the county doesn't really know what the schools need 44 until after the county's budget is set so it is not based on an actual need but an assumption. 45 She said that amendments were submitted but those were not passed because it feels like a 46 change. She said she suggests changing the process and that the schools could provide their 47 budget earlier. 48 Chair Price said the budget is based on many other departments they have to fund and 49 the County Manager realizes what the needs of the schools are but those have to be balanced 50 against all of them. 35 1 Bonnie Hammersley said she is required to present a balanced budget to the Board of 2 Commissioners. She said that she meets with superintendents on a monthly basis and usually 3 knows what their needs will be. She said that regardless, the elected officials do not discuss the 4 budget until after the manager has presented them with a recommended budget. She said then 5 they meet with the school boards and hear their needs, and it is then up to the Board to submit 6 amendments to the manager's budget. She said that she does not see a change in how they do 7 that because her role is to submit a balanced budget that is based on the needs and obligations 8 of the county and the schools. 9 Chair Price said there will be time to discuss this in the spring. 10 Commissioner Bedford said they are going to have an agenda item for the calendar and 11 that she would like to schedule the joint meeting earlier if they school boards know their budget 12 needs at that time. 13 Chair Price said the meeting is March was not to get into the numbers but to hear the 14 needs. 15 Commissioner Bedford said there is only one meeting with them and it is in March. 16 Bonnie Hammersley said that there is only one meeting scheduled with the school 17 boards and it is in March. She said that they would not have another joint meeting until the fall. 18 She said that there would be a work session, but that does not bring everyone together. She 19 said she has contacted Dr. Felder and Dr. Hamlett about the issue but the Commissioners can 20 move forward with the calendar as is and change it as necessary. She said that there wasn't the 21 intention that the meeting would be about budget but then you miss the opportunity to have 22 those budget discussions. 23 Rani Dasi thanked Commissioner Hamilton for how efficiently she navigated and led the 24 discussion about capital needs. She said they have been talking about school capital needs for 25 more than two years. She said she wants them to have a sense of urgency and that every day 26 that they wait, the problems increase. She said that no one is happy when a child does not 27 succeed. She said that there are so many connections that lead to those outcomes. She said 28 that students can't learn in facilities that need action. She said that safety is a key issue that 29 needs to be addressed. She said that she wants them to keep thinking about how they can do 30 funding in a different way. She said that she doesn't want to end up with a plan and no money to 31 pay for it. 32 33 b. Schools Adequate Public Facilities Ordinance (SAPFO) 34 35 Chair Will Atherton said that he can't leave without getting a commitment to 36 address SAPFO. He said they know the SAPFO numbers are not accurate and they need a 37 common planning tool that is realistic. He said that they need to have one number to use, and 38 that it is so confusing why they can't agree to get the real numbers. He said that he would love 39 for them to say they will address it and get a timeline around it. He said that he knows that both 40 school districts have been asking for this. 41 Chair Price said that there is growth, and they want universal Pre-K and that an updated 42 SAPFO is necessary for accurate planning. 43 Travis Myren said there is a technical advisory committee meeting in October for 44 SAPFO. He said it would include school and county staff. 45 Deon Temne said he is curious about who is part of the task force. He said that if they 46 can't get an accurate number then they are wasting time once again. He said it is great to hear 47 that there is a task force, and he asked if the school board could be a part of the committee. 48 Bonnie Hammersley said it is a technical committee and that elected officials could talk 49 to their staff that are part of it. She said they bring recommendations back to the elected 50 officials. 36 1 Deon Temne said that makes sense. He asked if the elected officials can get their heads 2 together to come up with recommendations or overhaul SAPFO altogether. He said that if they 3 are not using it, then it is a waste of everyone's time. 4 Will Atherton said he would like to recommend another meeting so that they can have 5 this discussion as a group. He said that if they don't commit to action and a time frame then they 6 will find themselves in the same situation in March. 7 Chair Price asked what the taskforce's timeline is. 8 Bonnie Hammersley said it is a technical committee that has always been and that 9 includes school staff. She said they could keep the March meeting and the committee could 10 have recommendations at that time. 11 Chair Price asked if the committee will be recommending changes because that is what 12 the school boards are asking for. 13 Bonnie Hammersley said that they will be addressing the comments that have been 14 made tonight including universal Pre-K, school capital needs, and other issues that have not 15 been put on there before. She said they will not just be bringing back what is in there right now. 16 Will Atherton said that the group did that before COVID and produced a presentation of 17 what it would be with Pre-K and had projections. He said that the group has done that work 18 before and he would like a commitment to do something with the data. He said that it showed 19 the needs for schools, maintenance, and planning. He said that it has been done before and 20 asked why can't they start with that. 21 Deon Temne said he agrees with Will Atherton. He said that maybe the technical 22 committee isn't the right space for that conversation. 23 Chair Price said what she heard is that instead of SAPFO, maybe another model would 24 be needed she said that while the technical committee continues to work, maybe the school 25 collaboration group with the chairs and vice chairs could begin to have conversations. 26 Deone Temne said that the schools have a lot on their plate so it would be a good idea 27 to check with them on availability. He said it might be a wise to come up with a different 28 collaborative group that is smaller. He then clarified that he thought they were talking about the 29 capital work group doing the collaboration and that he misunderstood. 30 Commissioner McKee said six months ago he made a request to both school systems 31 for information that he knew would require time to produce. He said that it is a request from one 32 individual and not the Board and that he will reissue the request and hopes that it can be 33 accommodated. 34 Commissioner Richards said she asked for the ratio of administrators to classroom staff 35 for Chapel Hill Carrboro City Schools at a previous meeting and that she never got a response. 36 She reiterated the request for that information. 37 Deon Temne said he would work with staff to respond to those requests. 38 Dr. Hamlett asked if she is referring to school administrators or district administrators. 39 She said that she can also get information from Dr. Felder on what Orange County Schools 40 included in their presentation. 41 Commissioner Richards asked for district administrators to classroom staff. 42 Deon Temne asked about the purpose for the request. 43 Commissioner Richards said it is because they have talked about staffing and classroom 44 teachers. She said that it was shown for Orange County and she wants to understand what it 45 looks like for Chapel Hill. 46 Deon Temne said he doesn't want to be doing work just for work's sake. 47 Chair Price asked for Commissioner Richards to put the request in writing, send that to 48 the manager and then she will get that to the superindentent. 49 Commissioner Richards asked if she should pull the minutes from the meeting where the 50 request was made. 37 1 Deon Temne said he wants to make sure that the lines are kept straight and that he 2 does not want elected officials directing staff just like he would not direct the county staff. He 3 said that he would like for the elected officials to send their requests to other elected officials. 4 Commissioner Richards said that she would pull the minutes and get a copy of those 5 out. 6 George Griffin said that in reviewing the regulations, it seems that requests for 7 information should come from the Orange County Board of Commissioners to the Board of 8 Education. He said that it should not come from individual members. 9 Chair Price said that they can review that and the County Manager can take it to the 10 Board. 11 Commissioner Greene said she wants to support Commissioner Richards' request and 12 to acknowledge what Mr. Griffin just said about following regulations. She said that if they prefer 13 a vote of the Commissioners then she would be happy to vote to support the request for 14 information. 15 George Griffin said that he is not asking for that at all. 16 Deon Temne said this is about procedure. 17 Commissioner Richards said that she thought this group was about conversation and 18 getting a better understanding. She said that she has not brought this up since that. 19 Chair Price said that the superintendents will get together to see if CHCCS has the same 20 information that Orange County does. 21 Commissioner Richards said this is a collaborative meeting for information sharing and 22 that if this is an unreasonable request, she can understand that, and that she will drop the 23 request. 24 Chair Price said they have said they will get the information. 25 Commissioner Richards said that it seems they have gone down a road that is not where 26 they were on this conversation. 27 Deone Temne said that he was giving clarity on a procedural request. He also said that if 28 they are getting a request from someone that might challenge the teacher's work then they 29 might say no because of that. 30 Chair Price said that she thinks that is a different conversation and not one that pertains 31 to this item. She said that what she is hearing is that Commissioner Richards made a request 32 during a joint meeting for information and that she has not received it yet. She said that 33 individual requests will be sent through the County Manager. 34 35 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 36 adjourn the meeting at 9:30 p.m. 37 38 Roll call ensued. 39 40 VOTE: UNANIMOUS 41 Renee Price, Chair 42 43 44 Laura Jensen 45 Clerk to the Board 46 47 Submitted for approval by Laura Jensen, Clerk to the Board.