Loading...
HomeMy WebLinkAboutMinutes 09-20-2022 Business Meeting 1 APPROVED 10/18/22 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS BUSINESS MEETING September 20, 2022 7:00 p.m. The Orange County Board of Commissioners met for a Business Meeting on Tuesday, September 20, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, and Anna Richards COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Price called the meeting to order at 7:00 p.m. All commissioners were present except Commissioner McKee. Chair Price expressed condolences to the families of Devin Clark and Lyric Woods, two teenagers who were killed in Orange County over the weekend. She encouraged people who are interested to rely on information posted by the Orange County Sheriff's Office in order to avoid the spread of misinformation. 1. Additions or Changes to the Agenda None. Chair Price dispensed with reading the public charge. 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda Dale Hodson read the following statement: "My name is Dale Hodson and I'm here about your anti-picketing ordinance. A quote from the Sheriff regarding the Orange High football event: a small group of protesters assembled ... Neither side ... engaged in ... criminal activity, nor engaged in speech that went outside ... the free speech that is protected by the ... Constitution ... No crimes were committed, no one was injured ...' So, what the Sheriff included, but Carrie Doyle didn't in her statement to you, was that several of the protesters were displaying large BLM and `Pride' banners — this wasn't a one-sided protest. And yet this is the free speech you want to ban. You have been misled. From the beginning, this ordinance has been driven by the content of speech. The Orange County Schools Board revealed this with their racist screed from October of last year. They list their motivations: `white nationalist displays,' `harm deepened by White people,' `ties to white supremacy,' `adults motivated by racist self-interest.' You are being duped by the OCS Board with their racist myths. Parents were protesting because of the OCS COVID rules, not because they were white. You've used the Wake County picketing ordinance as a model for Orange County. However, in Wake County, and in Chapel Hill as well, there are no special restrictions around schools or playgrounds — why is Orange County going such a different direction? Orange County - once home to freedom marches and 2 protests in support of civil liberties, is now attempting to abridge free speech. Commissioner Hamilton is advancing a legal theory in which citizens holding signs, or simply talking, become criminals for the act of `hurting kids' feelings.' For the simple act of speaking or holding a sign, she wants criminal prosecution. You are trying to limit the `where and when' of protests, but protests often happen spontaneously, and in locations where the right audience is present. In this case, places where parents are frequently present, namely, near their neighborhood schools. Keeping parents from gathering together is EXACTLY the motivation of the OCS Board. The OCS Board's pursuit of this ordinance is not their claimed `safety of students,' it is to silence parents. Who among you can say that speech from picketers is harmful? History shows that social change in America can be HELPED by protests. Kids exposed to tough language can be strengthened by this exposure, not necessarily harmed. Kids can become emotionally stronger and better adjusted to life's varied experiences. And finally, consider this: Kids willingly expose themselves to the harsh world of TikTok, Twitter, and Instagram, so they can surely deal with words and signs from protesters. I urge you to reject the argument that tough language should be made criminal —don't penalize every citizen of Orange County for unprovable and non-violent `emotional harm.' Please stop pursuing this misguided proposal." b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 3. Announcements, Petitions and Comments by Board Members Commissioner Richards said she was able to attend the Advisory Board on Aging meeting this week. She said she is looking forward to hearing about the Master Aging Plan tonight. She shared that she attended the Attorney General's presentation at Whitted on Monday about the Opioid Settlement and how it is going to impact Orange County. She thanked Commissioner Greene for her work on the settlement. She said that, unfortunately, the Suicide Prevention Walk is the same night as their joint meeting with the school boards on September 29, 2022. Commissioner Bedford said the DSS board met yesterday. She said they are hopeful that federal emergency provisions allowing additional benefits will continue to be in place until January. She said the Partnership to End Homelessness met last week and approved projects for approximately $900,000, pending HUD's awards, as well as Emergency Solutions Grant funds for around $100,000. She said staff did a good job with the process and she thanked volunteers who served on the Project Review Committee. She also said the Durham-Chapel Hill MPO met in person at the Durham City Hall, and the new executive director was there. She said there are lots of plans for projects. Commissioner Hamilton said the Capital Needs Workgroup will be meeting tomorrow morning to continue work after providing their report. She said she is looking forward to the presentation on September 29th for the joint meeting with the school boards to continue discussions on how to address aging school facilities and meet the capital needs given the constraints of the county's budget. Commissioner Greene said she has been out of town for several days and regretfully missed the MPO meeting and the Attorney General's talk. She said she chaired the Triangle J Aging Coalition meeting today and was proud to learn that Janice Tyler, Department on Aging Director, is part of the planning committee for the statewide aging plan. Commissioner Fowler said since their last meeting, the Library Task Force met and looked at how other counties funds municipal libraries and will continue to meeting into the fall to look at how to continue funding Chapel Hill Library and also inter-operability. She said they plan to make a presentation to the Board of Commissioners in February, and the Town Councils after that. She said the ABC Board met today and reviewed their annual audit, which 3 was clean, and they are doing well financially. She said the new ABC store in Southern Village should open in October 2022, and the new Mebane store will likely open in February 2023. Chair Price asked staff to bring information to the Board about the proposed Community Home Trust Elected Officials Advisory Committee. She said she attended the roundtable with Josh Stein on Monday. She said she is very impressed with the Lantern Project and the people who spoke, Michael Ashe and Crystal Graham, were very open. She said one issue they mentioned is transportation. She said she wants to look at ways to provide better transportation from rural areas, small towns, and into the cities. She said she met with the school boards chairs to set the agenda for the joint meeting on September 29th. She said the Board will receive an update from the schools since the school year has started, their funding, school safety, and capital needs. She shared that the Visitors Bureau has new visitor's guide and map. 4. Proclamations/ Resolutions/ Special Presentations a. Resolution Authorizing the Installation of a Historical Marker on the Southeast Corner of the Historic Courthouse Lawn The Board considered the approval of a resolution authorizing the installation of a historical marker on the southeast corner of the lawn at the Historic Courthouse. BACKGROUND: The Orange County Community Remembrance Coalition has been working to place at least two historical markers in the County — one on the grounds of the Orange County Old Courthouse at Hillsborough, and one within the Town of Carrboro. The purpose of the markers is to document the history of racial terror lynchings that claimed the lives of more than 120 Black people in North Carolina, and specifically the four that are known to have taken place in Orange County. The Orange County Community Remembrance Coalition has partnered with the Equal Justice Initiative (EJI), a non-profit organization that provides historical markers for community remembrance coalitions at no cost, other than for installation of the marker. The wording and design of the marker is provided by the EJI. More information regarding the EJI Historical Marker program can be found in Attachment 1. The proposed location for the marker is the southwestern portion of the Historic Courthouse lawn as shown on the map in Attachment 2. The dimensions and appearance of historical marker were reviewed and approved by the Town of Hillsborough. The costs to install the marker are minimal and estimated to be under $500. Attachment 3 is a resolution authorizing the installation of the marker on the grounds of the Historic Courthouse. Upon approval by the Board, the resolution along with a letter will be sent to EJI, and EJI can begin the process of creating the marker, which may take several months before it is ready for installation. Chair Price reviewed the background information for the item. Steve Arndt, Asset Management Services Director, gave the following PowerPoint presentation: 4 Slide #1 Equal Justice initiative Historical Marker Orange County September20,2022 Slide #2 Historical Marker Overview • The Equal Justice Initiative (EJI) is dedicated to supporting communities across our nation in confronting historical trauma and advancing truth- telling atthe local level. Equal • Historical markers are a compelling Initiative tool that can help create a permanent record of racial terror violence and expose an entire community to our shared history of racial injustice. Slide #3 Historical Marker Overview • Through EJl's Community Remembrance Project, EJI sponors historical marker projects, with each i• marker valued at about 3000 each . } including fabrication and shipment. . • EJI works with local Community �. Remembrance Coalitions made up of ; diverse members of their community to facilitate these projects. Steve Arndt said including the cost of the marker and $5,000 in scholarship money for an essay contest, EJI total contribution for the marker is $8,000. 5 Slide #4 How Big are the ESJ Historical Markers? • EJI sponsored marker panels are rectangular in shape, about 42 inches wide by 39.5 inches high. • The polls (or mounting posts) are non- break away 7-foot tall octagonal aluminum posts. = • The marker, including its 7 ft post, weighs V7 about 100 lbs. Slide #5 What area the Historical Marker Design Features? • EJI markers generally use a blue plate color;gold lettering; and the Community Remembrance Project emblem at the top of the marker, customized far each community's state and county. Slide #6 Proposed Location of Historical Marker 1 4C- 6 Commissioner Richards read the following resolution: ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS RESOLUTION AUTHORIZING HISTORICAL MARKER WHEREAS, racial terror lynching was known widely to occur across the United States in the aftermath of the Civil War, and from Reconstruction through the middle of the twentieth century, a practice predominantly inflicted upon Black or African American men, women and children by white individuals, vigilante mobs and law enforcement officers -- to instill fear and to thwart the social, economic and political advancement of Black people; and WHEREAS, between 1865 and 1950, documented racial terror lynchings claimed the lives of more than 120 Black people in North Carolina, and four are known to have taken place in Orange County; and WHEREAS, the Orange County Community Remembrance Coalition has been working to place at least two historical markers in the County, one on the grounds of the Orange County Old Courthouse at Hillsborough, and one within the Town of Carrboro; and WHEREAS, the dimensions and appearance of a historical marker comply with the provisions of the Historic District Commission of the Town of Hillsborough, and the location on County property has been approved by Orange County staff, and will be accommodated into the site renovation plans; and WHEREAS, the Equal Justice Initiative (EJI) provides such markers for community remembrance coalitions, and approves the wording on the historical markers; and WHEREAS, the delivery of the sign may take several months once EJI receives site authorization documentation; and WHEREAS, the Orange County Manager has approved that the labor to install the marker will be provided by Orange County staff; NOW THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners does hereby approve the placement of a historical marker on the grounds of the Old Courthouse between East King Street and East Margaret Lane; BE IT FURTHER RESOLVED that the Equal Justice Initiative shall provide the historical marker at no charge to Orange County, shall have the marker delivered to Orange County, and should the historical marker be vandalized or similarly damaged, the Equal Justice Initiative will replace the sign, at no charge to Orange County; and BE IT MOREOVER RESOLVED that Orange County will assume responsibility for installing the historical marker and for maintaining the site after installation. This the 20t" day of September, 2022. Renee A. Price, Chair Orange County Board of Commissioners A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to approve and authorize the Chair to sign the resolution. VOTE: UNANIMOUS Chair Price asked the Clerk to prepare a cover letter to send the historical marker resolution. b. Resolution Apologizing for Past Racial Terror Lynching The Board considered approving a resolution acknowledging criminal acts of racial terror lynching that occurred across the United States in the aftermath of the Civil War and from Reconstruction through the middle of the twentieth century, and specifically acts that occurred in Orange County; apologizing to all victims of racial terror lynching in Orange County perpetrated or condoned by past Orange County elected officials; and expressing deepest sympathies to the families and descendants for all women and men who were murdered by racial terror lynching, and for the denial of their dignity and basic human rights. BACKGROUND: Racial terror lynching was known widely to occur across the United States in the aftermath of the Civil War and from Reconstruction through the middle of the twentieth century. These criminal acts were committed against numerous named and unnamed individuals and claimed the lives of more than 120 Black people in North Carolina. Four such criminal acts specifically known to have taken place in Orange County occurred against Daniel Morrow, Jefferson Morrow, Cyrus Guy, Wright Woods and Manly McCauley. BOCC Chair Renee Price and Commissioner Anna Richards drafted the proposed Board resolution. The resolution acknowledges the criminal acts of racial terror lynching that occurred in Orange County; apologizes to all victims of racial terror lynching in Orange County perpetrated or condoned by past Orange County elected officials; and expresses deepest sympathies to the families and descendants for all women and men who were murdered by racial terror lynching. Chair Price read the following Resolution: ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS RESOLUTION APOLOGIZING FOR PAST RACIAL TERROR LYNCHING WHEREAS, racial terror lynching was known widely to occur across the United States in the aftermath of the Civil War and from Reconstruction through the middle of the twentieth century; and WHEREAS, lynching became a practice predominantly inflicted upon Black or African American men, women and children by white individuals, vigilante mobs and law enforcement officers —to instill fear and to thwart the social, economic and political advancement of Black people; and WHEREAS, on August 7, 1869, Daniel Morrow and Jefferson Morrow, African American farmworkers near Hillsborough, were accused of barn burning and insulting women, and lynched by a mob that left a note identifying themselves as the Ku Klux Klan; and 8 WHEREAS, on September 12, 1869, Wright Woods, alleged to have made certain remarks to a white girl, was abducted by four white men, killed and found in Little River with a note attached to his foot that read, "if the law will not protect virtue, the rope will"; and WHEREAS, on December 2, 1869, Cyrus Guy, allegedly having made a snide remark to a white woman, was taken by a mob and left hanging from a tree at the intersection of Faucette Mill Road and Lebanon Road as a sign for other"mulattos" in the area to know their place; and WHEREAS, on or about October 30,1898, Manly McCauley, an 18-year-old Black man, was seized by a mob of white men, accused of eloping with a married white woman, and lynched from a dogwood tree near current day Hatch Road and Old Greensboro Road, and the four men tried for the lynching were acquitted; and WHEREAS, in denial of their constitutional rights to a fair trial, and without the opportunity to present their defense, the afore-mentioned men were brutally executed; and WHEREAS no evidence exists to indicate that elected officials of Orange County — i.e., sheriff, commissioners, or judges — did anything to prevent these lynchings, or to prosecute those who performed, aided or abetted these actions, or were otherwise complicit in this racial terror; and WHEREAS, in contravention of their responsibilities to protect and serve all the people of Orange County, the aforementioned public servants violated their oaths of office; NOW THEREFORE BE IT RESOLVED that the Orange County Board of Commissioners does hereby acknowledge that criminal acts of racial terror lynching were committed against numerous named and unnamed individuals, including Daniel Morrow, Jefferson Morrow, Cyrus Guy, Wright Woods and Manly McCauley; and BE IT FURTHER RESOLVED that the Orange County Board of Commissioners now apologizes to all victims of racial terror lynching in Orange County perpetrated or condoned by past Orange County elected officials; and BE IT MOREOVER RESOLVED that the Orange County Board of County Commissioners herewith expresses our deepest sympathies to the families and descendants for all women and men who were murdered by racial terror lynching, and for the denial of their dignity and basic human rights. This the 20t" day of September, 2022. Renee A. Price, Chair Orange County Board of Commissioners A motion was made by Commissioner Richards, seconded by Commissioner Hamilton, to approve and authorize the chair to sign the resolution. VOTE: UNANIMOUS 9 Commissioner Bedford said it is never too late to make apologies like this as a basic step in the right direction. She thanked Chair Price and Commissioner Richards for bringing this resolution forward. Commissioner Richards said she and Chair Price feel they are not apologizing as a Board, but are expressing compassion for those who were affected by this and their families, and for the loss of dignity they experienced because those in control did nothing to stop it. She said they have no idea how many total people were victims of racial terror lynchings in Orange County. She said in her own family, her mother tells a story about how her family always left a light on for an uncle who got in trouble for looking wrong and never came home. She said this story is probably told countless times by countless families. She said she appreciates the gesture of this resolution. As a member of the Orange County Community Remembrance Coalition and a member of the Marker Committee, Commissioner Greene recognized that a lot of work has gone toward this moment. She said there are a lot of people who are not in the room who should be thanked for their help including James Williams, Prinny Anderson, Glenn Hinson and his class of students who have been working hard to document part of this story, and others. Chair Price said the Coalition was started by her and James Williams a number of years ago to bring some of these stories to light. She said that EJI only looks at a certain period of time (1875-1940), but there was racial terror before then and after as well. She said the Coalition worked to get EJI to include 1869, the Reconstruction period. She said there are many more stories in Orange County that they are aware of that people don't talk about or will only discuss with certain people. She thanked the Board for agreeing to pass this proclamation. c. Proclamation Designating September 2022 as Suicide Prevention Month The Board considered approving a proclamation designating September 2022 as Suicide Prevention Month in Orange County. BACKGROUND: This month recognizes suicide as a serious public health problem that can have long-lasting effects on individuals, families and communities. Everyone also recognizes that suicide is preventable and that everyone can help by learning the warning signs, promoting prevention and resilience and making necessary social changes. Commissioner Fowler read the following Proclamation: ORANGE COUNTY BOARD OF COMMISSIONERS PROCLAMATION DESIGNATING SEPTEMBER 2022 AS SUICIDE PREVENTION MONTH WHEREAS, September is known as National Suicide Prevention Month and is intended to help raise awareness surrounding suicide prevention resources available in the community; and WHEREAS, suicidal thoughts can affect anyone regardless of age, gender, race, orientation, income level, religion or background; and WHEREAS, according to the North Carolina Injury Violence and Prevention Branch, suicide is the second leading cause of death for youth in North Carolina ages 10 to 18, and the third leading cause of death for those ages 19 to 341; and WHEREAS, from 2016 to 2020, Orange County lost 72 lives to suicide 2; and 10 WHEREAS, suicide and suicide attempts affect the health and well-being of friends, loved ones, co-workers, and the community; and WHEREAS, every member of our community should understand that throughout life's struggles we all need the occasional reminder that we are all silently fighting our own battles; and WHEREAS, Orange County chooses to publicly state and place its full support behind the 988 Suicide and Crisis Lifeline, local educators, mental health professionals, athletic coaches, pack leaders, police officers, and parents as partners in supporting our community in simply being available to one another; and WHEREAS, all residents are encouraged to take the time to inquire as to the wellbeing of their family, friends, and neighbors over the next few days and to genuinely convey their appreciation for their existence by any gesture they deem appropriate; NOW THEREFORE, we, the Orange County Board of Commissioners, do hereby proclaim September 2022 as Suicide Prevention Month in Orange County, recognizing suicide as a serious public health problem that can have long-lasting effects on individuals, families and communities, that suicide is preventable, and that everyone can help by learning the warning signs, promoting prevention and resilience, and making necessary social changes. This the 20t" Day of September 2022. Renee Price, Chair Orange County Board of Commissioners ' NC DHHS (2022). Suicide and Self-Inflicted Injury Data;Injury and Violence Prevention Branch. Accessed from https://www.cdc.�zov/suicide/facts/index.html 2 NC DHHS (2022). Suicide Trends and Demographics; Suicide—Orange County, 5-year Rate; Accessed from https://dashboards.ncdhhs.Gov/t/DPH/views/NCVDRSDashboard/NC- VDRSDashboard?%3 AshowAppBanner=false&%3 Adisplay_count=n&%3 AshowV izHome=n&%3 Aori gin=viz_share_link&%3AisGuestRedirectFromV izportal=y&%3Aembed=y A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to approve this proclamation and authorize the Chair to sign. VOTE: UNANIMOUS Quintana Stewart, Public Health Director, said the health department is well aware of the suicide and mental health crisis in Orange County. She thanked the Board for adopting this proclamation. She said she is sad to hear the walk is scheduled the same day as their joint meeting with schools. She said the walk will be done in conjunction with colleagues in Durham County. She said there will be 206 pairs of shoes representing the 72 deaths in Orange County and those in Durham County from 2016-2020. She said the display is truly impactful and leaves an impression on you. She said Rashad Miller will be the guest speaker and will provide his testimony as a suicide survivor. She said the walk will take place Thursday, September 29 from 6:30-8:00 pm at the Lee Farm Park in Durham. 11 Commissioner Richards said she forgot to mention during her remarks that today is National Voter Registration Day. She encouraged people to be informed and register. 5. Public Hearings None. 6. Regular Agenda a. Authorization to Release a Request for Proposals for Strategic Planning Services and Defining the Board's Role in the Selection Process The Board considered reviewing and authorizing the release of a Request for Proposals (RFP) for a consultant to facilitate a comprehensive, Countywide Strategic Plan, and to define the role the Board will serve in the consultant selection process. BACKGROUND: At the Board's retreat in June 2022, the Board asked staff to draft an RFP for a consultant to facilitate the development of a comprehensive, Countywide Strategic Plan. The retreat was facilitated by Lydian Altman who serves as an Assistant Professor at the University of North Carolina — Chapel Hill's School of Government. Professor Altman specializes in consulting with elected and appointed leaders to create strategic plans, teaching leadership topics, and facilitating retreats for governmental and nonprofit organizations and cross-sector community groups to help them plan and work together to solve public problems. Professor Altman provided guidance to the Board on the critical elements of a Strategic Plan and facilitated a discussion about the Board's goals for the planning process. Scope of Services The scope of services for the plan (attached as Section 5 of the RFP) was designed to be responsive to the goals articulated by the Board during the retreat and to include the critical elements described in Professor Altman's presentation. Some of those goals included: • Collecting broad based community input • Using a big picture approach that ties all County initiatives together and aligns them • Developing central set of goals to guide the Board at the policy level • Creating a living document that can be responsive to changing conditions • Defining how the Board will strategize and prioritize to achieve each goal • Applying racial equity principles to all elements of the plan • Serving as a communication tool that helps educate and engage the community • Defining a clear vision for the future of the County • Using data and trend analysis to inform the plan, especially demographic changes and trends both locally and regionally • Defining performance measures that can be tracked over time to ensure priorities are met The scope was also derived from a review of plans from other jurisdictions in North Carolina such as Cabarrus County, Catawba County, Iredell County, Gaston County, Buncombe County, 12 Brunswick County, Wake County, and Durham County, as well as Fairfax County, Virginia. Of those plans, four best reflected the goals of the Board: Buncombe County: https://www.buncombecounty.org/governing/commissioners/strategic-plan/default.asi)x Durham County: https://www.dcomanagingforresults.org/about-us/about-the-strategic-plan Gaston County: https://www.gastongov.com/970/FY21-23-Gaston-County-Strategic-Plan Fairfax County, VA: https://www.fairfaxcountV.qov/strategicplan/ The Board's discussion on the scope of the plan will be used to refine the draft approach and project elements. Scoring Criteria The RFP includes the criteria that will be used to score the written proposals. The proposed scoring criteria is a customized version of the standard criteria used to score other proposals submitted to the County for other services. Criteria Maximum Point Value 1. Vendor experience as it relates to the scope of services of the RFP. 15 2. Technical approach to the project and proposed tasks and timeline to complete 25 work 3.Project organization as it relates to executing the scope of services 25 4. Vendor has the appropriate staffing and capacity to perform project 15 5. Total cost of proposed services (Section 4.2) 20 Total 100 The Board's discussion will be used to refine the criteria if needed and potentially revise the point values. Timeline for Review and Selection If the Board authorizes the release of the RFP at the September 20 meeting, proposals would be due in late October. The selection process would be conducted in mid-November through early December. Contract negotiations would then take place during the month of December, and a contract could be ready for Board approval in January. Once the project commences, the planning process would occur over the next nine (9) to twelve (12) months. Board Participation in the Selection Process Unlike other vendor selection processes which are purely administrative in nature, the selection of a consultant for the Strategic Plan could be different. The Board could choose to delegate the selection process to staff or assign one to three Commissioners to participate in the selection process. This process typically involves a two-week review of written submittals, a 13 meeting of the selection committee to discuss scoring, and interviews with a subset of vendors most qualified to perform the work. Travis Myren made the following PowerPoint presentation: Slide #1 Agenda Item 6-a �ORANGE COUNTY NORTH TH AR LIN Countywide Strategic Plan Scope and Consultant Selection Process Board of Orange County Commissioners September 20, 2022 Slide #2 Background •Goal 1: Ensunh a«:.-..-.....-',n v4fk of:baslc human servlcesand Inlrast-_:,wo Ix;rnalnU ns,prcele ls,and pramotissthe well-being al all county residerrm. •Goal 2:Prcxmwan wlewilve arb l e agng sy*iemof gavemancuthet reflactecammunay values. •Goal 3:Impleamenkpt and econow dwelopn»ni pollcles~crewlta-balanced,dymtow local Ecanorny,and which pramam--cbmF .swHinable growth,and enhanced revenue while atmpracing co�+m,rrgy aaluea. i ■ •Goal 4:kwsstin quality County facilities,a diaErsewcrk farce,and technNogy W achleae a hgh"rlcemmkg County government •Goal 5:Create,pre9mvE,and Qrotsata natural emlra�m t M Includes clean watt.clean air,wlldrfe, impartantneh.inal lands,and sustainable Energy for praeemand fable ganeratione. •Goal6;Ensure a Nh qtemy ofllfeand rfelargreaming that champione diueraity,education at all levels,libraries, parks,wreaban,and animal welfare~, s 14 Slide #3 Background * Coal 1: Foster a community aOwe That rejects oppresslorr and inequity * Coal 2: Ensure economic self selclency ■ - * Goal 3:Create a safe community • Goal 4; Eslablis+i wsiainable and equitable land use and envirowwriltal policies • Goal 5; Enabk full civic parlieipation Slide #4 Background • QQal 1; Energy efieiencyand waste reduetiwn * Goal I Clean or avoided Iransportatlon Environmental • Goal 3; EnvironmentaXy preferable purchasing * Goal 4: Resullant Impact on natural resources and air quality 15 Slide #5 2022 Retreat Discossion and Refle #Goa • Aspirations for Strategic Planning - Data informed - ommunityengagement - Racial equity principles - Big picture view - Alignment-other planning work and initiatives - Communication and public education - Measu re progress - Change and adapt overtime- living document ORANGE COUNTY MOR71 I CAROLINA Travis Myren said there is a lot of opportunity here for organizing. He said that includes ideas from what the Board expressed as aspirations during the retreat. He said that this can align and serve the county with a broad list of priorities. He said that as conditions change, this plan can be updated. Slide #6 Draft Scope of Work • Proposed Work Elements - Inclusive process - Data and trends; economic,social,environmental Statisticaly valid Communily Survey • Leverage for Comprehensive Plan Update - Outreach and CommunityEngagement Two phases plus presenlaGorn of final work produol - Employee engagement Stakeholders • Su*ct matter experts ORANGE COUNTY I(-.ARt)1.IN:k s 16 Travis Myren said that funds for updating the comprehensive plan were budgeted this year. He said that one of the lessons learned from Buncombe County that was that the public engagement for comprehensive planning and strategic planning had crossover public engagement. He said that they need a statistically valid community survey. He said that it needs to be grounded in as much social science as possible. Slide #7 Draft Scope of Work • Proposed Work Elements - Board of Commissioners Work sessions • Facllltated dlscusslons - Framework for Alignment • Long Term Recovery Plan Racial Equity Plan FacilitiesMaslerPlan • Transportatloro Plans - Framework for setting priorities • What faetorsto eonslder How to ma,%e decisions ORANGE COUNTY r MOR71 I CAROLINA Slide #8 Draft Scope of Work • Proposed Work Elements - BtrategicPlan Work PnAtj ct • Vlslon,mbsslon. values C+aa1s and o*-wives in support of the above • Implemenlation Plan • Perfommnoe measurement -tracking progress - Communications Plan for final work product - Review. update,and maintain ORANGE COUNTY e WORT]ICAROLINA 17 Slide #9 Proposed Scoring CrIteria 6 ohm Mraptimm MMA �MA I Pant Vrlu• 1.vendor experlenoe as It relates to the scope of serwloes of the RFR 15 2. Technical approach to the project and proposed tasks and timeline to 25 oamplete work 3.Prayect arga nization as it relates to executing the scope cif services 25 4.vendor has the approprlate staffing and capacity to perform pro)ect 15 5.Tatal oast of proposed senvices �Sedion 4.2) 20 Total "a ,.,�� ORANGE COUNTY 5 MORT]r CARDLEWL Slide #10 Board's Role in Consultant Selection — Potential Options to Consider delegate seleellon to staff loam De509nale Chair and lice Chair Designate up to Was(3)mombors — Timeline Release RFP 5eplem1;er • SAWIlon process mld-Noveml-er • Contract rrfgohatlon Docember • Boa rd approval January 2023 • Plan eomptatlorr by January 2424 ORANGE COUNTY is WORTI r CAFtDl.rNn 18 Slide #11 Manager's Recommendation 9 Authorize staff to releasethe Requestfor Proposals(AttaohmentAas modified by the Board)for a consultantto facilitate a oornprehensive. Countywide Strategio Plan,and 2. Define the role the Board will serve in the consultant selection process. ORANGE COUNTY 1 i MOOT][CARDLEWL Commissioner Greene said she had not thought of the strategic plan and comprehensive plan in the same space. She asked him to speak more about that and what it might look like. Travis Myren said he was specifically talking about overlapping some of the community outreach efforts only. Commissioner Greene asked if there is an overlap in time between the two plans. Travis Myren said there may be, but timelines for both plans are not set in stone yet. Chair Price asked when Cy Stober plans the comprehensive plan update and how long it might take. Cy Stober said he asked staff to draft to have an internal RFP ready for review by December. Commissioner Fowler asked what years the new comprehensive plan will cover. Cy Stober said they are usually on a 25-30 year time scale. Commissioner Fowler asked if the strategic plan would guide the Board, while the comprehensive plan will focus on land use. Travis Myren said the main difference is the amount of time each plan looks at, with the strategic plan being short-term and the comprehensive plan having long-term outlooks. Chair Price said the comprehensive plan is for development and works as a guide. Commissioner Richards said she is pleased to see the opportunity to have the strategic plan inform the comprehensive plan. She asked how the strategic plan will connect to the advisory boards. Travis Myren said it would be reasonable for the Board to ask the advisory boards to help advance the goals of the plan. Commissioner Richards said advisory boards could be leveraged for community engagement as well. Travis Myren said it would be the expectation that each departmental plan and advisory board plan would inform and support the strategic plan. Commissioner Richards asked about the parks and open space plan. 19 Travis Myren said the goal is for all of the plans to support priorities of strategic plan. Chair Price asked about the scoring criteria and said that vendor staff capacity seems more important than total cost, but there are more points for total cost. She asked the reasoning for this. Travis Myren said that these are only suggested point totals and can be rearranged. Chair Price said she knows the cost is important but that it is important to have a well- qualified vendor that produces a product they can use. Travis Myren said the scoring criteria will get them to a short list of two or three consulting terms, they will then be interviewed, and then a decision made based on a combination of the two factors. Commissioner Bedford said on purpose and background, she suggested that the word "firm" be changed to "organizations" in the RFP. She said on page 13, a line could be added to say "with the full support of the planning director." She said on page 15, where it discusses the "in person presentations to BOCC...," it should also state that they need to have engagement in the beginning, and it should have a review period of the draft by public and staff. She said she thinks he captured everything they discussed at the retreat well. She asked if there is a way for those who respond to the RFP to show different options of community engagement. Travis Myren suggested a scalable community engagement. Commissioner Bedford said some departments have to do mandated services. She said she agrees with Chair Price on the score card and to put less weight on cost. Commissioner Hamilton said she agrees with what she heard from colleagues to change the scoring rubric to better reflect their values. She said that the framework should strive for alignment with the other plans. She said the schools capital needs plan should also be included in this. Travis Myren said he will add that in specifically. The Board agreed with changing the weights on the scoring rubric to focus on the respondents' ability and experience more than the cost. A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to authorize staff to release the Request for Proposals, as amended, for a consultant to facilitate a comprehensive, Countywide Strategic Plan. VOTE: UNANIMOUS The Board decided to wait to identify who will serve on the committee until Commissioner McKee is present. Travis Myren said as long as they have commissioners identified by mid-November that would be fine. 7. Reports a. 2022-27 Orange County Master Aging Plan Presentation The Board received a presentation on the 2022-27 Orange county Master Aging Plan (MAP) BACKGROUND: The 2022-27 Master Aging Plan (MAP) marks the fifth cycle of strategic planning for the Orange County Department on Aging (OCDOA). This is the second MAP based on the WHO / AARP Framework for an Age-Friendly Community (AFC). The AFC framework contains eight (8) domains of livability that influence the quality of life for older adults: outdoor spaces and buildings, transportation, housing, social participation, respect and social inclusion, civic participation and employment, community support and health services, communication and information. 20 In addition to those domains, several cross cutting issues were addressed throughout the MAP process. Those included racial equity and the diversity of the older adult population; urban/rural differences; on-going concerns related to the global pandemic, including social isolation; and desire of the older adults in the community to be included in all solutions. The goals, objectives, strategies and indicators represent 940 community survey respondents, and the work of over 150 persons, including Orange County residents, County and town leadership, healthcare systems, faith-based and non-profit services groups and older adult advocates. All of these stakeholders were involved at different times during the MAP's development, beginning in summer 2021 with a community needs assessment survey, followed by nine (9) community engagement events and seven (7) work groups that met over a ten week period, and ending in spring 2022 with a period of public comment. This MAP comes at a particularly crucial point in the history of Orange County. In 2020, 21% of the population was age 60+, and by 2040 it will be 26%. This represents a 47.8% change in just 20 years, whereas children aged 0-17 years were 17% of the population in 2020, and in 2040 will decline to 15% of the population, representing a 4.5% change. From 2010-18 Orange County's population grew by 12,325 residents, while its 65+ age group grew by 7,575 residents. This means that 61.5% of Orange County's growth was from the population 65+. Among peer counties, Orange County is second only to Chatham County (64.5%) in the share of county growth driven by its 65+ age group. The share of growth in this age group is substantially higher than the state (53.7%). The continued rise in the 60+ population reflects the crucial importance of why this MAP is needed to plan for programs and services that will serve Orange County's diverse older adult population. The success of the MAP depends on continued collaboration and community involvement over the next five years. Through working together, the goal is to build capacity to support the aging population and make Orange County a great place to age well. In addition to guiding the County, this planning process has been shared with other communities as a model for creating an aging plan for their communities. Colin Austin, Vice-Chair of the Advisory Board on Aging, said he is proud of this work and it is recognized as a national model. 21 Slide #1 ORANGE COUNTY NORTH CAROLINA 2022-2027 Orange County Master Aging Plan Board of County Commissioners Meeting I Sept. 20, 2022 o-wRlwiry �+ Lkgoimeilunlyng ORANGE COUNTY Janice Tyler identified those in the audience who have worked on this plan. Slide #2 Aging in Orange County e'�`;nlrtnl n; ORANGE COUNTY NORT1 I CAROLINA Slide #3 Grange County Population Change 1 (2020-2040) Term 149,013 17H,629 19.9% 417 YS.T6t 17% 2[�932 15% l ImA 18Jd 63,710 43% 71" 40% 12-M 45.59 27Ar 19% 32,981 191k 185% 60+ 31,714 21% 46,978 M%, 47S% 65+ 22,639 15% 38X6 21% 67.9% 95+ 1468 1Wr 7,167 4% 264.2% Oper'n°:44 ORANGE COUNTY 1-5961-W NORTH CAROLINA 22 Janice Tyler said the aging population in Orange County is growing. She said that there has been a 41% change in just twenty years. Slide #4 Orange County Population Change 500W as000 aaoaa 35040 51714 3000d � #2 25000 ! 2MW ism 10" 7167 5006 IW 0 2020 2040 y#-AGEC# —o--AGE65• --m—AGEO-17 0 G�ny{wrt` ORA GE�TY Ul�GINIMI cu}il u; N4R'!"!S ChlkdDii[Vh Janice Tyler said there is a diverse older adult population but there is a dire shortage of direct care workers. She said many of those aging want to be able to stay in Orange County and their homes to age in the community. Slide #5 Master y ire Plan Process year community +vide planning effort 0 zx(.-,: D ORANGE COUNTY rIOrc71 1 cawGunA 23 Janice Tyler said they are celebrating over 20 years of this work and this was a five-year community wide planning effort. She said that staff report progress to her, to the Advisory Board on Aging quarterly, and to members of the steering committee twice per year. Slide #6 WH IAA PAge-Friendly Commurity Framework -AAjtlp C•n4w 7p[n �drIYAyY Ilaxlp I•ayul�iY �m 5{I f _d i,&—L Rikl.,ilw �d NNr��— — The 8 DornaiMS of LfV3biiity Ud�r A4 5 •fnargnRr 17 tp+INun} •Flrkr.Eiw •Ru4Yr srl{sr �- •Skrr+ 1431ndF {trt�Ynh• Liri.IYrl�yiliwl %u1Mu1.d R'•ryxrl+rl aMf.rA r._ LFAM KQFL IYagh SM4ei •oiAyxNYion iiR R.pp1Li�1* Gtn'ye[w+r ORANGE COUN-n R" Ik11M�fi11b911G NORM I CAROLINA Janice Tyler said that an age-friendly community is inclusive, accessible, and supports all residents. Slide #7 Commitment to Racial Equity • One Orange • GARE — GovernmentAlliance for Face and Equity • MAP Facial Equity Team CfRA.N{F. COUNTY Cy=u 5ueul:u��u' N:ORTl r CAROLINA 24 Janice Tyler said that those who worked on the plan received REI training. Slide #8 Needs Assessment • Surveys • Community Engagement Events Seymour Center {2); Pa more Center (2); Hargraves Center; Efland-Cheeks Community Center; Cedar Grove Community Center; Rogers Road Community Center; virtual event • Key informant interviews ORANGE COUNTY Czar mw_n}iu; �r T]OFM I CAROLINA Janice Tyler said the survey was offered both as hard copies and electronically. She said it was provided in three languages. She said that 1,040 people responded to the survey. She said that the purpose of key informant interviews was to generate ideas for improvements and to foster collaboration. Slide #9 Work Groups • Outdoor Spaces & Buildings • Transportation * Housing * Social Participation and Respect & Social Inclusion * Employment * Community Support i Health Services Communication and Information 0 o-��c� dy,y ORANGE COUNTY u�ailrenl on ��� raarcn[CAROL[NA 25 Janice Tyler said there were 153 work group members. Slide #10 MAP Participant Structure ORANGE COUNTY NORT]1 CARGLIN.� Slide #11 Master APlan Content 0 ORANGE COUNTY 5 NORT][CARGLINA 26 Slide #12 Cross-cutting issues addressed by all work groups • Racial equity and diversity of the older adult population ■ Urban/rural differences • On-going concerns related to a global pandemic,including social isolation ■ Including older adults in solutions =�- t:��i :i:ay; ORANGE COUNTY NORTI[CA3tOL[NA Slide #13 Outdoor Spaces and Buildings Goal: Optimize usability of outdoor spaces and buildings for older adults. 0 o-�Rco rt, `-=�— yl�alYMMuiiAyiiy ORANGE COUNTY NORM[CA360L[NA Janice Tyler said there is an effort to increase access to small outdoor space with an emphasis on racially diverse communities. Slide #14 Transportation Goal: Increase access to and awareness of affordable, safe, and equitable mobility options for older adults in all parts of Orange County. 0 ORANGE COUNTY 5 ayaiMenlan Agnq NORM[CA3tOL[NA 27 Janice Tyler said the goal is to increase awareness of travel options, door to door transportation, and the capacity of volunteer driver program. Slide #15 Housing Goal: Improve choice, quality, affordability and stability of housing for older adults, y` wrtr ORANGE COUNTY 111C4d1411M1:u}n u, �-.M-pv NOFT]I CARDLINA Janice Tyler said they want to expand the development of a wide array of housing models and to increase the number and types of affordable housing options for rent and ownership. Slide #16 Soil Participation Goal: Promote diverse and accessible opportunities for participation and engagement of older adults age 55+. CORANGE COUNTY ;;d� NOFM I CAROLINA 28 Slide #17 Respect and Social Inclusion Goal: Uphold all older adults ages 55+ as valuable members and provide equitable resources for the community. 0 ORANGE COUNTY 6�uimenl on dg u; N4RT3[G4l4RL[Nh Janice Tyler said the focus is on creating a community that is inclusive and welcoming to all members of the community. Slide #18 Employment Goal: Connect older adults with resources that help there achieve their diverse employment and career transition goals. 06 rnro,ondy�,g ORANGE COUNTY �r 1%)4RT3 I CAROLINA Janice Tyler said that this goal will help match job seekers with employers. She said they can also work with community partners to create job skills training to increase the possibility of future work. 29 Slide #19 Community Support and Health Services Goal; Ensure the community has accessible and affordable resources to support individual health and well-being goals throughout the aging process. ORANGE COUNTY NORTI r CAROLIN.3 Janice Tyler said that this goal will work to advocate for mental health services and affordable health care. She said that there is also a need to address issues of food insecurity and end of life planning. Slide #20 Communication and Information Goal: Awareness of and access to available services and supports for older adults and their families will increase for everyone. C "` ORANGE COUNTY N3OFM I CARGLINA Janice Tyler said that this goal will expand outreach to racially diverse communities and increase non-electronic communications. 30 Slide #21 Next Stops �mR ec4hdyiiy ORANGE COUNTY }� NOFM[CAROLINA Slide #22 Sustainability and Accountability • Economic context requires creativity and collaboration • Built-in indicators of success • MAP workgroup quarterly meetings • On-going evaluation • Sharing progress with community • Living document ram• . .:i. .. .. Janice Tyler said they have either completed or made progress on nearly 90% of goals. Slide #23 Thank you ! ORANGE COUNTY NORT][CAROL[NA 31 Chair Price said the index in the plan is incredible. Janice Tyler said that Melissa Blackburn with Community Relations did an awesome job with the design and look of the plan. Commissioner Bedford said this is a wonderful document and she is lucky to live in Orange County where this has been planned for so long. She asked what a hoarding task force is. Janice Tyler said it is exactly what Commissioner Bedford thinks. She said it is even more of an issue since the pandemic. She said other communities have done this as well. She said county staff would work with town staff and other community partners on this. Commissioner Fowler said this a beautifully laid out and organized plan. She said this is the perfect example of community planning. She said she appreciates highlighting universal design, as well as inclusion across ages, race, and ethnicity. She said she is glad to live in a place that cares this deeply. Commissioner Hamilton also thanked Janice Tyler for her work. She said this is applicable to herself and in her work. She said she just went to a hoarding education recently asked her to include mental health providers in hoarding task force. Janice Tyler said that mental health workers will absolutely be included and that she has already reached out to Alliance. Commissioner Richards said the matrix in the plan is incredible and commended her for evaluating each element of the past plan. She said to have over one hundred work group members is very impressive. She said these are the people who need to be included. She asked how they felt about the community engagement part. Janice Tyler said she was disappointed there wasn't a good turnout but this was during the pandemic, so it is not surprising. Commissioner Greene commended Janice Tyler on her work. Chair Price she is proud of the work and that she brags about this plan at national committees. She said she was impressed that this effort is intergenerational. Janice Tyler said the matrix will be attached to the Advisory Board on Aging meeting notices quarterly in attempts to hold themselves accountable. 8. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to approve the consent agenda. VOTE: UNANIMOUS a. Minutes The Board approved the draft minutes for the June 23, 2022 Retreat and August 1, 2022 Special Meeting. b. Acceptance of NC Agricultural Development and Farmland Preservation Trust Fund Grant— Poteat Family Farm The Board accepted a grant from the North Carolina Agricultural Development and Farmland Preservation Trust Fund (NCADFP) toward the acquisition of a conservation easement on the Poteat Family Farm. 32 c. Amendment to the Water and Sewer Facilities Agreement with the Town of Hillsborough The Board approved an amendment to the Water and Sewer Facilities Agreement with the Town of Hillsborough to clarify terms and extend the agreement through December 31, 2022 to preserve the County's water and sewer capacity reservations while new agreements are created to provide water and sewer service to the Hillsborough Economic Development District (EDD). d. Advisory Boards and Commissions - Appointments The Board approved the Boards and Commissions appointments as reviewed and discussed during the September 13, 2022 Work Session. 9. County Manager's Report Bonnie Hammersley reviewed the agenda for the following Thursday's joint meeting with the school boards. 10. County Attorney's Report John Roberts said the legislature is continuing to meet in the short session and is continuing to discuss Medicaid expansion, but there has not been much headway. 11. *Appointments None. 12. Information Items • September 6, 2022 BOCC Meeting Follow-up Actions List • Memorandum - Electric Vehicle Charger Suitability Analysis — A Collaborative Planning Project with Orange County, Town of Chapel Hill, Carrboro, Hillsborough and UNC • Memorandum - Needs-Based Public School Capital Fund Grant Application • Memorandum - Blackwood Farm Park Phase II - Construction Information Update Commissioner Greene thanked the manager for including the Blackwood Farm Park Phase II update in the Information Items. Bonnie Hammersley said they will be planning the ribbon cutting soon. 13. Closed Session None. 14. Adjournment A motion was made by Commissioner Greene, seconded by Commissioner Bedford, to adjourn the meeting at 8:54 p.m. VOTE: UNANIMOUS Renee Price, Chair Recorded by Tara May, Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.