HomeMy WebLinkAboutAgenda - 10-18-2022; 8-b - Fiscal Year 2022-23 Budget Amendment #2 1
ORD-2022-025
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: October 18, 2022
Action Agenda
Item No. 8-b
SUBJECT: Fiscal Year 2022-23 Budget Amendment #2
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Kirk Vaughn, (919) 245-2153
Summary Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2022-23.
BACKGROUND:
Health Department
1. The Health Department has received additional funding for the following items:
• Communicable Disease Pandemic Recovery — The Health Department has
received an additional $215,667 to expand communicable disease surveillance,
detection, control, and prevention activities to address the COVID-19 public health
emergency and other communicable disease challenges impacted by the COVID-
19 public health emergency. Funds will be used for non-permanent salaries, training
for staff, community support and education, operating expenses, data infrastructure
projects, and infection control equipment.
• Reopening Schools Health Liaison — The Health Department has received
$115,000 in funding from a federal pass through grant from the Centers for Disease
Control and Prevention to hire Public Health School Health Liaisons in support of
safe, in-person instruction in kindergarten through grade 12 schools. Funding will
be used for staff time for the coordination of COVID-19 screening, testing, and
vaccine administration and other mitigation efforts in the school systems.
• American Rescue Plan Act (ARPA) COVID-19 School Health Team Workforce
— The Health Department has received $164,360 in funding from a federal pass
through grant to support school-based health program workforce development.
Funding can be used to supplement salaries, to improve retention, recruiting,
creating, and hiring of new student-serving positions to fill gaps in the school-based
health team, and/or contracting for the positions to fill gaps in the team to provide
other school health program activities. Funding will also cover staff cost for
management of the partnership, management of the funding, and state reporting.
• COVID-19 Vaccination Program — The Health Department has received $33,279
in additional federal pass-through funding to support the Covid-19 pandemic
2
response. Funding will be used to support salaries for staff working the vaccine
clinics.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department on Aging
2. The Department on Aging has received a donation of $10,000 from UNC Healthcare to be
used for wellness supplies in the Senior Health Coordination annual grant fund. This
budget amendment provides for the receipt of these funds in the Annual Grant Fund,
outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Department of Social Services
3. The Department of Social Services (DSS) has received the following revenues:
• Low-Income Household Water Assistance Program (LIHWAP) — The
department has received an additional allocation from the State to provide water
payment assistance to low income households. The program will run from June
2022 to May 2023, and the County will receive $17,884 for direct payments and
administrative support for this program.
• Toy Chest — The department has received $23,710 in donations for the annual toy
drive. This amendment authorizes the receipt of these donations in the DSS Client
Enhancement Fund, outside of the General Fund.
• Cardinal Innovations — The department has received an additional $100,180 in
funding from Cardinal Innovations to support children in the custody of the County
for a broad range of services. This amendment authorizes these expenditures in the
DSS Client Enhancement Fund, outside of the General Fund.
• SSI/SSDI Outreach, Access, and Recovery (SOAR) Technical Amendment —
DSS is transferring the SSI/SSDI Outreach, Access and Recovery (SOAR) position
to the Housing Department to improve coordination between that position and the
other outreach programs of the Housing Department.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
3
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
County Manager's Office
4. The Arts Commission has received the following revenues:
• State Arts Grant — The Orange County Arts Commission (OCAC) has received
$14,081 in additional State Arts Grant Funds. Funds are to be granted to top scoring
Grassroots applicants who are 501(c)(3) arts organizations. These funds are
authorized in the Visitors Bureau Fund, outside of the General Fund.
• Technical Assistance Grant — The Arts Commission has received $2,500 in a
technical assistant grant from the State Arts Grant fund. These funds allow the OCAC
director to attend the 2022 Kennedy Center Leadership Accessibility in the Arts
Conference and take part in a statewide accessibility cohort through Arts Access.
These funds are authorized in the Visitors Bureau Fund, outside of the General Fund.
• Donations — The board of the Orange County Arts Alliance (OCAA), the 501(c)(3)
fundraising arm of the Arts Commission, has authorized the allocation of $19,000
towards supporting the programmatic expenses of the Arts Commission. These funds
were raised through private donations and fundraisers. These funds are authorized in
the Visitors Bureau Fund, outside of the General Fund.
• Special Appropriation State Arts Grant — The Arts Commission has received an
American Rescue Plan Act (ARPA) grant through the State's Grassroots Arts
program. The division will allocate $35,656 of that grant to provide grants funds to top
scoring 501(c)(3) arts organizations. These funds will be authorized in the Multi-year
Grant Fund outside of the General Fund, and amends the following grant ordinance:
Grassroots Arts ARPA Grant($35,656) - Project#96060
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Grant Revenue $35,655 $35,656 $71,311
Donations $24,206 $0 $24,206
Total Project Funding $59,861 $35,656 $95,517
4
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Arts Grant Expenditures $59,861 $35,656 $95,517
Total Costs $59,861 $35,656 $95,517
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Capital Projects
5. The County has accumulated $166,098 in insurance reimbursements for vehicle
replacements over the past several years. It is proposed this revenue be authorized in the
Vehicle Replacement Capital Project to replace older vehicles in the fleet with newer
hybrid/electric options. This amends the following capital ordinance in the County Capital
Fund, outside of the General Fund:
Vehicle Replacements ($166,098) - Project#30010
Revenues for this project:
Current FY 2022-23 FY 2022-
FY 2022-23 Amendment 23
Revised
Insurance Proceeds $0 $116,098 $116,098
Transit Tax Proceeds $223,400 $0 $223,400
Grant Funding $2,666,549 $0 $2,666,549
Alternative Financing $6,536,438 $0 $6,536,438
Contribution From Hillsborough $9,000 $0 $9,000
Total Project Funding $9,435,387 $116,098 $9,551,485
Appropriated for this project:
Current FY 2022-23 FY 2022-
FY 2022-23 Amendment 23
Revised
Expenditures $9,435,387 $116,098 $9,551,485
Total Costs $9,435,387 $116,098 $9,551,485
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility
Goal impacts are applicable to this item:
• ENERGY EFFICIENCY AND WASTE REDUCTION
5
Initiate policies and programs that: 1) conserve energy; 2) reduce resource
consumption; 3) increase the use of recycled and renewable resources, and 4)
minimize waste stream impacts on the environment.
• RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY
Assess and where possible mitigate adverse impacts created to the natural
resources of the site and adjoining area. Minimize production of greenhouse gases.
Housing Department
6. The Housing Department has received notification of $132,000 in grant funds from the
North Carolina Housing Finance Agency (NCHFA) to be used toward the Urgent Repair
Program. The required County match of$40,000 is being transferred from available funds
within the same Community Development Fund. The Urgent Repair Program will assist
14 homeowners with home repairs and rehabilitation. Eligibility for the program depends
on household income, with income limits set at 50% of the County's Area Median Income,
as well as qualifying as a household with special needs including people age 62 and older,
single parents, large families with 5 or more household members, children with lead
hazards present in the home, as well as emergency cases. This budget amendment
provides for the receipt and appropriation of these additional funds, and establishes the
following 2022 NCHFA Urgent Repair Grant Project Ordinance:
NCHFA Urgent Repair Grant 2022 ($172,000) - Project#47454
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Transfer from General Fund $0 $40,000 $40,000
Grant Funding $0 $132,000 $132,000
Total Project Funding $0 $172,000 $172,000
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
NCHFA Grant Expenditures $0 $172,000 $172,000
Total Costs $0 $172,000 $172,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
6
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases
the General Fund by $546,190, increases the Grants Fund by $35,656, increases the Visitors
Bureau Fund by $35,581, increases the County Capital Fund by $166,098, increases the DSS
Client Enhancement Fund by $123,890, increases the Annual Grants Fund by $10,000, and
increases the Community Development Fund by $132,000.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2022-23.
7
Year-To-Date Budget Summary
Fiscal Year 2022-23
Section 8 Community DSS Client
Visitors Annual
Fund Budget Summary General Fund Grants Fund (Housing Development Bureau Fund County Capital Enhancement Grants Fund
Fund) Fund Fund
Original Budget(excluding fund balance
appropriation) $255,500,691 $403,372 $4,762,156 $1,368,852 $2,201,691 $10,612,009 $0 $159,216
Additional Revenue Received Through
Budget Amendment#2(October 18,2022)
Grant Funds $1,929,181 $523,549 $205,838 $132,000 $17,761 $325,091 $100,180 20,000
Non Grant Funds $219,175 $166,098 $52,145
Fund Balance for Anticipated
Appropriations(i.e. Encumbrances)
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $2,608,888
Total Amended Budget $260,257,935 $926,921 $4,967,994 $1,500,852 $2,219,452 $11,103,198 $152,325 $179,216
Dollar Change in 2022-23 Approved Budget $4,757,244 $523,549 $205,838 $132,000 $17,761 $491,189 $152,325 $20,000
%Change in 2022-23 Approved Budget 1.86% 129.79% 4.32% 9.64% 0.81%, 4.63% 100.00% 12.56%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions(includes Permanent and Time
Limited) 983.505 5.000 5.950 10.000 7.000 0.000 0.000 1.000
Changes to Full Time Equivalent Positions 2.700
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2022-23 986.2051 5.000 5.9501 10.000 7.000 0.0001 0.000 1.000