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HomeMy WebLinkAbout2022-535-E-AMS-ProNet Systems- ES Warehouse security cameraRevised 06/21 1 [Departmental Use Only] TITLE Security Cameras FY 2022-2023 ORANGE COUNTY CONTRACT UNDER $5,000.00 NORTH CAROLINA THIS AGREEMENT, is between Orange County, North Carolina, a body politic organized under the laws of the State of North Carolina, (the "County"), and ProNet Systems, Inc (the "Provider"). W I T N E S S E T H: For the purpose and subject to the terms and conditions hereinafter set forth, the County hereby contracts for the services of the Provider, and the Provider agrees to provide the services set out below to the County in accordance with the terms of this Agreement, time being of the essence. The services or materials or construction (hereinafter referred to collectively as “Services”) to be furnished under this Agreement are as follows: Provide and install (1) camera in EMS Warehouse per proposal Q100622-A dated October 6, 2022 The term of this agreement rendered shall be from October 10, 2022 to December 31, 2022. Provider represents and agrees that Provider is qualified to perform and fully capable of performing and providing the services required or necessary under this Agreement in a fully competent, professional and timely manner to the satisfaction of the County. Provider shall be responsible for all errors or omissions, in the performance of the Agreement. Provider shall correct any and all errors, omissions, discrepancies, ambiguities, mistakes or conflicts at no additional cost to the County. Provider agrees that Provider shall not sub-contract any of the services to be provided in this Agreement, nor shall Provider assign any right or responsibility granted or required by this Agreement, without the prior written approval of the County. SPECIFIC TERMS 1. Payment: The County agrees to pay at the rates specified for Services satisfactorily (as determined by the County) performed in accord with this Agreement. The amount to be paid by the County shall not exceed One Thousand, Six Hundred Forty Dollars, ($1,640.00). Payment shall be made within thirty (30) days of an invoice properly submitted to County. Should Provider fail to perform its duties under the terms of this Agreement, County may, without fault or penalty, withhold any payment associated with the work to be performed until such time as said work is completed. 2. Non–waiver: Failure by County at any time to require the performance by Provider of any of the provisions hereof shall in no way waive or affect the County's right hereunder to enforce the same, nor shall any waiver by the County of any breach be held to be a waiver of any succeeding breach or a waiver of this Non-Waiver Clause. 3. Independent Contractor: The Provider shall operate as an independent contractor, and the County shall not be responsible for any of the Provider’s acts or omissions. The Provider shall not be treated as an employee with respect to the Services performed hereunder for federal or state tax, unemployment or workers' compensation purposes. The Provider understands that neither federal, nor state, nor payroll tax of any kind shall be withheld or paid by the County on behalf of the Provider or the employees of the Provider. 4. Insurance: Provider shall obtain, at its sole expense, Commercial General Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as may be required by County’s Risk Manager as such insurance requirements are described in the Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage Requirements (each document is DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA Revised 06/21 2 incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If County’s Risk Manager determines additional insurance coverage is required such additional insurance shall be designated here N/A (if no additional insurance required mark N/A as being not applicable). Provider shall not commence work until such insurance is in effect and certification thereof has been received by the County's Risk Manager. 5. Indemnity: To the extent authorized by North Carolina law the Provider agrees, without limitation, to defend, indemnify, and hold harmless Orange County from all losses, liabilities, claims, demands, suits, costs, damages or expenses (including reasonable attorney's fees) arising from bodily injury, including death, to any person or persons or damage to or destruction of any property caused in whole or in part by any negligent or intentional act or omission on the part of the Provider in carrying out Provider’s duties and obligations related to the Services to be provided in this Agreement . It is the intent of this provision to require the Provider to indemnify the County to the fullest extent permitted under North Carolina law. 6. Termination: This Agreement may be terminated at any time by mutual written agreement of the parties or by the County upon written notice to the Provider. County may suspend this Agreement upon reasonable notice to Provider. 7. Entire Agreement and Signatures: The parties have read this Agreement and agree to be bound by all of its terms, and further agree that it constitutes the complete and exclusive statement of the Agreement between the parties unless and until modified in writing and signed by the parties. Modifications may be evidenced by telefacsimile signature. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the consent of the Parties to utilize electronic signatures and the intent of the parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. 8. Governing Law and Priority: Both parties agree this Agreement is governed by the laws of the State of North Carolina and Orange County. Provider shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and County may immediately terminate this Agreement without further obligation on the part of the County. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Provider affirms Provider is and shall remain in compliance with Article 2 of Cha pter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. 9. Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. Regardless of the outcome of said litigation each party is responsible for its own costs and fees, including attorneys’ fees. DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA Revised 06/21 3 10. Non Appropriation: Provider acknowledges that County is a governmental entity, and the validity of this Agreement is based upon the availability of public fundi ng under the authority of its statutory mandate. In the event that public funds are unavailable or not appropriated for the performance of County’s obligations under this Agreement, then this Agreement shall automatically expire without penalty to County immediately upon written notice to Provider of the unavailability or non-appropriation of public funds. IN WITNESS WHEREOF, this Agreement is effective upon its execution by Orange County and the Provider. ORANGE COUNTY PROVIDER By: _________________________ By: _________________________ Department Director Title: ________________________ 200 S. Cameron St. ProNet Systems, Inc. P.O. Box 8181 3200 Glen Royal Road, Ste 107 Hillsborough, NC 27278 Raleigh, NC 27617 DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA 10/7/2022 Vice President 10/10/2022 Revised 06/21 4 ORANGE COUNTY—DEPARTMENT USE ONLY ______________________________________________________________________________ Party/Vendor Name: ProNet Systems, Inc Party/Vendor Contact Person: Richard McClenny (RichardM@pronetsystemsnc.com) Contact Phone: 919.277.2070 Party/Vendor Address: 3200 Glen Royal Road Suite 107 City Raleigh State: NC Zip: 27617 Department: AMS Amount: $1,640.00 Purpose: ES Warehouse Security Camera Budget Code(s): 61370035-880000-30001 Vendor # 57979 (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective Date 10/11/2022 Approved by Board Yes No Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes No This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not been initiated prior to execution of the agreement: Department Director’s Signature ________________________________________ Date: ________ Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have already begun or been completed please briefly describe the nature of the emergency condition that was addressed: N/A Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer___________________________________ Date: ________ Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer___________________________________ Date: _________ Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer ____________________________________ Date: _________ Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney __________________________________________Date: ________ Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board __________________________________________Date:_________ DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA 10/7/2022 10/7/2022 10/8/2022 10/9/2022 Q100622-A Orange County – EMS – Add One (1) Camera in Warehouse ProNet Systems, Inc. 1 3200 GLEN ROYAL ROAD, SUITE 107, RALEIGH, NC 27617 www.pronetsystemsonline.com TELEPHONE 919.277.2070 FAX 919.277.2072 Q100622-A Orange County – EMS – Add One (1) Camera in Warehouse October 6, 2022 Ms. Angel Barnes Orange County Asset Management Services PO Box 8181 Hillsborough, NC 27278 Dear Ms. Barnes, RE: ORANGE COUNTY – EMS – ADD ONE (1) CAMERA IN WAREHOUSE With reference to your request to add one (1) camera at EMS Warehouse in Orange County, we have pleasure in offering the following proposal for your review. Equipment Description Quantity Equipment Description Unit Price Total Price 1 Avigilon ACC7-ENT ACC 7 Enterprise License 271.35 271.35 1 Avigilon 3.0C-H5SL-D1 3.0 MP Interior Camera 452.25 452.25 Cable and Installation Materials 96.72 Equipment Total Including Cable and Materials 820.32 Add Labor 684.66 Add Estimated Shipping 19.85 Add 7.5 % Sales Tax 114.36 Total Price Including Equipment, Labor, Sales Tax, and Shipping $1,639.19 DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA Q100622-A Orange County – EMS – Add One (1) Camera in Warehouse ProNet Systems, Inc. 2 Warranty All products are covered for one year, parts and labor, from date of hand over. An extended maintenance program is available. This includes parts and labor on all products for the second year after date of hand over. Service Rates Out of warranty call out is charged at $100.00 per hour and $135.00 per hour out of hours (regular business hours are 8.00 am to 5.00 pm, Monday to Friday). Response time is same day if service call is requested before 10.00 am or if the system is down due to failure. All product is covered for one year, parts and labor, from date of hand over. A Service Contract for an extended maintenance program is offered if required. This includes parts and labor on all products for the second year after date of hand over. Service Contract A maintenance program is offered below. Full Maintenance 2nd year $ 36.18 per year Terms of Payment Unless otherwise arranged, 50% of payment is due upon receipt of the order, and 50% of payment is due upon project completion. Interest will be charged at a rate of 1.5% per month on accounts 10 days past due and a 2% discount is offered for payment within 10 days of receipt of invoice. Validity These rates are valid for a period of thirty days from today’s date. We trust that in submitting this proposal we have addressed all your requirements. Should you require further clarification or additional information, please do not hesitate to contact us. Sincerely, Alan Jelley ProNet Systems, Inc. Accepted: Signed ………………………………………………. For and On Behalf of Orange County …………………………………………………..………………………… Print Name & Title Date…………………………………………………. DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA Ken Lawson Jr SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 06/23/2022 Lawson Insurance Group, Inc. 6512 Six Forks Rd # 101 Raleigh NC 27615-6561 Leslie McCoy 919-846-2090 919-846-2438 leslie.mccoy@lawsonins.com ProNet Systems, Inc 3200 Glen Royal Rd Raleigh NC 27617-7419 Cowbell Cyber Inc 41394 Travelers Nationwide Mutual Insurance Company 23787 Nationwide Mutual Fire Insurance Company 23779 C 6 6 6 6 Y Y ACPGLO2242994383 02/22/2022 02/22/2023 1,000,000 100,000 5,000 1,000,000 2,000,000 2,000,000 D 6 6 6 ACPCAF2242994383 02/22/2022 02/22/2023 4,000,000 4,000,000 B Y Y UB0S866703 04/28/2022 04/28/2023 6 1,000,000 1,000,000 1,000,000 A Commercial Cyber and Privacy Liability OBD-CB-SJFOWXKHD 06/01/2022 06/01/2023 Aggregate limit 1,000,000 Orange County is included as additional insured (CG 20 33) and Waiver of Subrogation applies per Blanket Contractors Enhancement Endorsement (CG 72 88) under the general liability policy (please refer to attachments). The Umbrella/Excess Liability policy is "follow form". Blanket Waiver of Subrogation also applies to the workers compensation policy (please refer to attachments). P.O. Box 8181 Hillsborough NC 27278 Orange County DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA Form_SCTNID_CTGRY.XX05165241_OTHER <docindex><index>OTHER</index></docindex> Policy number: 05786709 Underwritten by: Progressive Southeastern Ins Co NAIC Number: 38784 Page of 1 2 January 11, 2022 BROWN PHILLIPS INS 4940-B WINDY HILL DR RALEIGH, NC 27609 1-919-874-0405 Certificate of Insurance Certificate Holder …………………………………………………………………………………………………………………………………………………………………………… Orange County PO Box 8181 Hillsborough, NC 27278 Insured Agent ……………………………………………………………………………………………………………………………………………………………………………PRONET SYSTEMS INC 3200 GLEN ROYAL RD STE 107 RALEIGH, NC 27617 BROWN PHILLIPS INS 4940-B WINDY HILL DR RALEIGH, NC 27609 This document certifies that insurance policies identified below have been issued by the designated insurer to the insured named above for the period(s) indicated. This Certificate is issued for information purposes only. It confers no rights upon the certificate holder and does not change, alter, modify, or extend the coverages afforded by the policies listed below. The coverages afforded by the policies listed below are subject to all the terms, exclusions, limitations, endorsements, and conditions of these policies. Liability coverage may not apply to all scheduled vehicles. Policy Effective Date: Policy Expiration Date: ……………………………………………………………………………………………………………………………………………………….. Jan 3, 2023Jan 3, 2022 Insurance coverage(s) Limits ………………………………………………………………………………………………………………………………………………………..Bodily Injury/Property Damage $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Any Auto Bodily Injury/Property Damage $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Uninsured/Underinsured Motorist $1,000,000 Combined Single Limit ………………………………………………………………………………………………………………………………………………………..Uninsured Motorist Property Damage (included in combined single limit w/$100 Ded) Description of Location/Vehicles/Special Items Scheduled autos only……………………………………………………………………………………………………………………………………………………….. 2003 FORD 1FTNE24L63HB56220 ECONO/CLUB WGN Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2006 FORD 1FTRF12WX6NA28557 F150 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2006 JEEP 1J8HG58286C245131 COMMANDER Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2013 FORD NM0LS7DN6DT155594 TRANSIT CONNECT Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2014 JEEP 1C4RJFCG7EC272289GRAND CHEROKEE 4 Continued DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA <docindex><index>OTHER</index></docindex> Policy number: 05786709 PRONET SYSTEMS INC Page of 2 2 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. Stated Amount 2016 MERCEDES-BENZ GLE400 4JGDA5GB9GA678426 $52,000 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. Stated Amount 2017 FORD T-250 TRANSIT V 1FTYR2YG3HKA41115 $27,000 Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2007 FORD 1FTNE14W37DB26903 ECONO/CLUB WGN Comprehensive $500 Ded Collision $1,000 Ded ……………………………………………………………………………………………………………………………………………………….. 2019 JEEP 1C4RJFAG2KC565077 GRAND CHEROKEE Comprehensive $500 Ded Collision $1,000 Ded Please be advised that the certificate holder will not be notified in the event of a mid-term cancellation. Form 5241 (05/16) DocuSign Envelope ID: BE9535AA-F7CF-4E07-8F1F-52D8CC0380AA