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HomeMy WebLinkAboutCFE Agenda 10102022 AGENDA Orange County Commission for the Environment October loth, 2022 7:00 p.m., Bonnie B. Davis Environment and Agriculture Center Time Item Title 7:00 I. Call to Order 7:01 II. Additions or Changes to Agenda 7:03 III. Approval of DRAFT Meeting Summary — Sept. 12th, 2022 The CFE will consider approval of meeting summary from the last meeting.Action needed (Attachment 1) 7:05 IV. Introduction of New CFE Members The CFE will introduce new members to the group. 7:20 V. CFE Policy and Procedure Change in Edits- Action Item The CFE will discuss a necessary change to the previously approved document as required by the County Attorney.Action needed(Attachment 2) 7:25 VI. Community Climate Action Grant Review- Action Item The CFE will review Community Climate Action Grant projects and provide a group ranking for the BOCC.Action needed(Attached under separate cover) 8:50 VII. Updates and Information Items Staff and/or CFE members will provide updates on the following items: Any other new information from CFE members and staff 9:00 VIII. Adjournment *Next Meeting Date: November 14t,2022;(Bonnie B Davis Environment and Agriculture Center Attachment 1 Orange County Commission for the Environment DRAFT Meeting Summary September 12, 2022; 7:00 pm Hybrid Meeting Present: Veronica Penn Beattie, Jessie Birckhead, Kristie Mather, Ian Morse, Elizabeth McWhorter, Jaya Nair(via Zoom) Absent: Reade Oakley, Kim Piracci (excused), Kim Livingston(excused), Bill Ward (excused), Jane Harris (excused) Staff: Wesley Poole, Chris Himi, Amy Eckberg(via Zoom), Kalani Allen I. Call to Order Veronica Penn Beattie called the meeting to order at 7:04 pm. II. Additions or Changes to Agenda None. III. Approval of DRAFT Meeting Summary—August I It', 2022 Motion by Jessie Birckhead; seconded by Veronica Penn Beattie; all in favor; none opposed; motion passed. IV. Community Climate Action Grant Review Amy Eckberg began by introducing UNC intern Max Feldman. She then discussed the Community Climate Action Grant timeline and specified that projects are prioritized by social justice and racial equity. Amy informed the CFE that the total community project funding requested this year was $585,873 and the total school project funding requested was $368,000. The BOCC has only allocated$550,150 total and ($275,075) will go to the community organizations and the other '/2 will go to the schools. All community organization applicants are return applicants and Carrboro Chapel Hill City Schools are once again, the only school applicant. CFE members inquired about the status of previous unspent grant funding for schools and Amy said she is still working on it. The review timeline that has been established is CFE members conduct independent reviews between now and the next CFE meeting on October 10t'. Final scores/ranking will be discussed and agreed upon at the October 10t'meeting and if needed, a special meeting can be held on October 17t'. Jessie Birckhead had set up a Google Drive to put all of the applications in so Veronica Penn Beattie volunteered to add a Google Sheet to the shared folder to help organize the application review. Amy briefly discussed how everything was organized and stated that she would also add a"Suggestions for Improvement"tab for Q/A, etc. Page 1 of 2 Orange County Commission for the Environment DRAFT Meeting Summary September 12, 2022; 7:00 pm Hybrid Meeting V. Sub-Committee Designation and Discussion Veronica Penn Beattie informed the CFE that sub-committees have not been keeping minutes and they need to be doing so. Once sub-committees start meeting regularly again after the Community Climate Action Grant Review process is complete, they will each need to elect a Chair that will keep up with the minutes and present a brief summary to the overall group once break-outs come back together. CFE members discussed the possibility of creating a new 4th sub-committee for climate, but some thought it would be best to just leave the 3 sub-committees as is and let the air and energy group focus on climate issues at this time. It will be all be discussed at the November meeting so CFE members were asked to decide exactly which sub-committee they would like to be on. Wesley Poole and Kalani Allen informed the CFE that we would have hopefully have some new CFE members coming in by the November meeting. VI. Updates and Information Items • Amy Eckberg gave an update to the CFE on the status of the Climate Action Plan. They received 2 proposals from their RFQ and one was a standout. That consultant presented ten additional options to the initial proposal and the two options that stood out were the funding option and the additional stakeholder engagement option. The evaluation team agreed to add those for approximately$17,000 over the initial proposal of$75,000, making a total of approximately$92,000 that will be allocated. Amy stated that the climate action planning process will give us a roadmap with specific actions and tactics that the County can use to get to a 100%renewable energy economy by 2050. • Chris Hirni discussed the advisory board policy that has been established for requesting to attend meetings remotely. Wesley Poole reminded CFE members to notify staff when they can't make a meeting for attendance tracking purposes. • Amy Eckberg gave the CFE an update on the Solarize the Triangle campaign. They have had a great start so far and they are organizing an informational webinar for September 28 from 6-7 PM. VIL Adjournment Kristie Mather motioned to adjourn the meeting at 8:36 pm; seconded by Elizabeth McWhorter; all in favor; none opposed; motion passed. Page 2 of 2 Attachment 2 BOCC Adopted 11/8/12 ORANGE COUNTY COMMISSION FOR THE ENVIRONMENT Formatted:Do not suppress endnotes POLICIES AND PROCEDURES SECTION I: SCOPE Purpose Formatted:Font:Courier New,Not Bold 1. To establish a policy and procedures whereby the Orange County Board of Commissioners will establish the specific policies and procedures governing the Commission for the Environment. 2. The Orange County Board of Commissioners may appoint an advisory board whose duty is to serve in an advisory capacity on matters affecting the environment, with particular emphasis on environmental protection �,ia climate action. B. Authority 1. North Carolina General Stature 153A-76 grants boards of commissioners the authority to establish advisory boards. 2. The adopted Orange County Board of Commissioners Advisory Board Policy(henceforth referred to as"County Advisory Board Policy") serves as the underlying policy document to which the Commission for the Environment, in addition to this policy and procedure document, is subject. The Orange County Advisory Board Policy is attached hereto as"Exhibit A". Z In the event there is enflint between the!bonne f �i ento Advisery a Board Polio and-this Dnlinies and Droned- I s den .ment th's Dnlinkn C. Charge 1. The charge of the Commission for the Environment is to advise the Orange County Board of Commissioners on matters affecting the environment, with particular emphasis on environmental protection ana climate cnanq, SECTION Il: GOALS AND OBJECTIVES A. The Commission for the Environment shall have the following goals and objectives: 1. To advise the Orange County Board of Commissioners with regard to environmental policy,with particular emphasis on environmental protection and climate change. 2. To educate the public and local officials on environmental issues. BOCC Adopted 11/8/12 3. To perform special studies and projects on environmental questions as requested by the Orange County Board of Commissioners. 4. To recommend environmental initiatives to the Orange County Board of Commissioners. 5. To study changes in environmental science and environmental regulations in the pursuit of its duties. 6. Provide recommendations and input on the Lands Legacy Program as requested by the Orange County Board of Commissioners. 7. Provide recommendations and input on tT-he Climate Action Grant proposals and other Orange County funding opportunities for environmental concerns, as requested by the Orange County Board of Commissioners. 7-.8.To perform other duties as requested by the Orange County Board of Commissioners. SECTION III: MEMBERSHIP A. Authority 1. North Carolina General Statute 153A-76 grants boards of county commissioners the authority to establish advisory boards and to appoint members to and remove members from those advisory boards. In acting on this authority the Orange County Board of County Commissioners hereby establishes certain general conditions to which applicants and members of advisory boards should conform as notatea OpaRge dvisory Board Policy. B. Composition 1. The Commission for the Environment is composed of no more than fifteen voting members, and no fewer than nine. 2. The Commission for the Environment has no appointed alternate members. Formatted:Normal,Don't hyphenate,Tab stops: -0.5",Left iC ye 3. All Commission for the Environment members shall have a Commented[DSl]:Do you wish to change this to background, or knowledge base, in science, education, law, public say something other than "All?" I understand health, solid waste, or a field which is relevant to environmental why you want most of the CFE to have this, but protection and/or climate IChangel. should there be a mechanism for at least a few residents who are passionate about environmental issues to serve who may not have a "background?" Or could "background' include someone who has served on a Sierra Club committee, for example? r BOCC Adopted 11/8/12 &A. The Commission for the Environment seeks to have at least one - Formatted:Tab stops: 0",Left+Not at 1.25" member with specific expertise in each of the following areas: Formatted:Bullets and Numbering • Air Quality Formatted:Outline numbered+Level:1+Numbering Style:Bullet+Aligned at: 1.5"+Indent at: 1.75" • Engineering, (preferably in a field relater!to the environment) Formatted:Outline numbered+Level:1+Numbering • Water Resources Style:Bullet+Aligned at: 1.5"+Indent at: 1.75" 4 Ton at large members with s e knowledge of a en+al SGieRGe alcidwer but not limited to experts in the following fields: • Cori,-o'atMGR • Land Resources Formatted:Outline numbered+Level:1+Numbering • Energy Style:Bullet+Aligned at: 1.5"+Indent at: 1.75" • Formatted:Outline numbered+Level:1+Numbering Style:Bullet+Aligned at: 1.5"+Indent at: 1.75",Tab • D -hl*p Health stops: 0",Left • Di ihlio Doliov Solid Waste (l+her areas that overlap with the five areas of speoifio .-------- Formatted:Outline numbered+Level:1+Numbering exper#+seBiological Sciences Style:Bullet+Aligned at: 1.5"+Indent at: 1.75" • --- Formatted:Outline numbered+Level:1+Numbering Style:Bullet+Aligned at: 1.5"+Indent at: 1.75",Tab 5. The Commission for the Environment shall have no appointed ex officio stops: 0",Left members. C. Officers 1. The elected officers of the Commission for the Environment shall Formatted:Tab stops: 1.25",Left consist of a Chair and a Vice Chair. D. Election Procedures and Terms of Office - -- Formatted:Tab stops: 0.5',Left 1. The Officers shall be elected by the Commission for the Environment from among its members at the regular meeting in November of each year. They shall take office at the following regular meeting. SECTION IV. MEETINGS A. Staffing 1. Orange County staff may serve a support function to advisory boards upon the approval of the Orange County Manager. Upon the appr of the Manager L The Department of.Environment,Agriculture, Parks - Commented[DS2]:This was language used at the and Recreation (DEAPR)shall serve as staff to the Commission for the very beginning when in was new. Multiple Managers have long sinccex e known that DEAPR Environment. DEAPR shall keep all minutes and records of the staff is the staff serving the CFE. It doesn't Commission for the Environment and provide proper and legal notice need the qualifier language any more. The previous sentence provides for any needed of regular and special meetings to members of the public. flexibility. ' Formatted:Tab stops: 1.25",Centered+Not at 0.5" a BOCC Adopted 11/8/12 2. The Sustainability Projects Manaqer may also serve a support function to the Commission for the Eenvironment. B. Agendas 1. Items for agendas shall be approved by the Commission for the Environment Chair and staff. I o request an agenda item for consideration, a request must be received by the Chair or staff at least fifteen days before any regular scheduled meeting. Formatted:List Paragraph,Indent:Left: 0",First line: 0", All ham, $fRe$$tn opE6n$fdered sh ll hht-li-Sted)fheageRdA Tr)$eE rP Hyphenate,Tab stops:Not at 1.19" nh G svteratien, request must he r .ed by the Chair at least seven days before aRy regular sg.hegii Jed m etinn Ale ether h iciness may hen svtered a ent by m erita vete of the Reard m ethers present All s al hnsinoss or items nets Gifioally neted OR the regular M8et+rg;geRda may be defeFred by the remmi$dc)nfn the ERVirenment until the next regular Jar Fneeting.date 2. The agenda will be submitted to the Commission for the Environment members no less than 7 days before any regularly scheduled meeting. Only items listed on this provided agenda may be voted upon. 3.The order of business at regular meetings shall be: a. Call to order. b. Consideration of additions or changes to the agenda. This is the only tl-- additional ii u .—y be recommended and will be added if the majority present votes to approve. c. Call for approval of minutes of previous meeting. d. Consideration of remaining items on the agenda. e. Adjournment. 4. All meetings of the Commission for the Environment shall be open to the general public. Formatted:Indent:Left: 1",Tab stops: 1.25",Centered+ 5. In order for a meeting to occur a quorum must be present. A quorum Not at 1.19" is defined as a majority of current members. &Q. The vote of a majority of these members present shall be sufficient Formatted:Bullets and Numbering to decide all matters before the Commission for the Environment provided a quorum en+ During a meeting the members may decide to postpone a final di- to allow a document to be finalized for further consideration and to be voted _,__ a el, „treni^ mail (email), as long as the voting records are documented and Commented[DS3]:The added language gives you l.li ded in them u tes of the ne.h regularly sp-hedd-Jeri meeting. on at the ability for that vote to come at the next a subsequent or$pet tall meeting. scheduled CFE meeting, not just at a special meeting. You could also delete this sentence and leave it unsaid - it may not be necessary. F�7 For procedures not covered by these rules or the 9raRge County Formatted:Normal,Indent:Left: 1.25",Don't hyphenate, Advisory Board Policy, the Commission for the Environment shall Tab stops: -0.5",Left+ 0",Left+ 1.25",Centered Formatted:Bullets and Numbering BOCC Adopted 11/8/12 follow the rules contained in, Re,b _the I ules of QFder, (Formatted:Font:Courier New Revised Procedure for the Board of County Commissioners, Orange Formatted:Font:Not Italic County, NC." Formatted:Font:Not Italic Formatted:Font:Not Italic C. Date, Time and Location of Regular Meetings 1. Regular meetings of the Commission for the Environment shall be held the second Monday of each month at 7:349-00 p.m. at the Southern Human Services Center in Chapel Hill or the Environment and Agriculture Center in Hillsborough, or other place within Orange County designated by the Chair.The meetings shall adjourn not later than 9:30 p.m. unless extended for the meeting in session by vote of the members. D. Special Meetings Formatted:Font:Courier New 1. Special meetings may be called by the Chair or by the written request of at least three other members of the Commission for the Environment.-The notice of such a meeting shall specify the purposes of the meeting and no other business may be considered except by unanimous consent of the Commission for the Environment members present. E. Meeting Notice Formatted:Font:Courier New 1. Department of Environment, Agriculture, Parks and Recreation ("DEAPR")staff a44d- shall give a minimum of five days' notice for both regular and special meetings. SECTION V. ORIENTATION A. Attendance 1. Each member shall attend an orientation presented by staff and the Chair+hnl to familiarize the advisory board members with commented tosat:With other boards, of.,oro+in., !`n,�.,fi,...,vor.,mo.,+ +hofICADD orientation also includes the Chair or n policies and procedures, designee. Do you want to include this? (Up to ari_d-the operating procedures of the advisory board.. uie WU1K u1 you) current committees, and member obligations. Other members of the CFE may attend as designated by the Chair. 2. Each voting member will be encouraged to complete the orientation within five weeks of his or her appointment and participate in at least one tour of locations relevant to the business of the Commission for the Environment. SECTION VI. BY-LAWS Formatted:Font:Courier New,Not Bold A. By-Laws BOCC Adopted 11/8/12 1. Any Bylaws adopted by the Commission for the Environment are void and no further bylaws shall be adopted. Procedure shall be governed solely by this policy document and the GeneralCounty Advisory Board Policy document ind the"Rules of Procedure for the Grange SeURtV County Commissioners, Orange County, NC." z. Should the Commission for the Environment determine modifications to policies and procedures are necessary the Commission may petition the Board of County Commissioners for such modifications.