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HomeMy WebLinkAbout2022-517-E-Arts Commission-Hillsborough Arts Council-2022-23 arts grantGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2022-23  Grantee Name  Authorizing Official  Project Title     Award   Grant Category   ☐Artist Project Grant Program Funding Source   Date   End Date   OCAC Report Due  ☐Grassroots Arts Program ☐North Carolina Arts Council  ☐Orange County July 1, 2022 June 30, 2023 Monday, July 10, 2023 Stipulations   ☐Grantee must spend $  on the hiring of multicultural artists specified in  the grant application. ☐Grantee must properly credit the Orange County Arts Commission using the proper logo on all publicity materials for the funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org on grantee’s website.  Download logos on the OCAC website at https://artsorange.org/grants/grantee‐resources ☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts Council using the proper logos and N.C. Arts Council credit line on all publicity materials for funded program. Recipients of operations‐related grants must include the OCAC logo with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to www.ncarts.org on grantee’s website. Download logos and view proper credit line language on the OCAC website at https://artsorange.org/grants/grantee‐resources ☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐ person) open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org  (Orange County Arts Commission logo preferred) to their main webpage. Staff Contact  Katie Murray, Director  (919)245‐2335 | kmurray@orangecountync.gov NOTE! Next year's grant cycle will evaluate all 2022 grantees on their adherence to the stipulations listed on this sheet. A compliance score will be incorporated into all grant applications beginning in 2023 and going forward. Hillsborough Arts Council Mollie Thomas Executive Director Poetry & Spoken Word Programming presented by the Hillsborough Arts Council $3,000.00 4 4 4 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 1 Revised August 2022 ORANGE COUNTY ARTS COMMISSION 2022-23 GRANT AGREEMENT THIS AGREEMENT, entered into this 24 day of August, 2022, by and between Orange County ("County"), by and through the Orange County Arts Commission ("Arts Commission") and ("Grant Recipient"). WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of local arts experiences by providing funding and support for diverse high quality programs and projects. WHEREAS, the Arts Commission administers the annual Grants Program to provide economic opportunities to Orange County artists and non-profit organizations coordinating arts projects benefiting the citizens of Orange County. WHEREAS, the annual Arts Grants Program is supported by Arts Commission with funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of the Department of Natural and Cultural Resources, a state agency. WHEREAS, the Grant Recipient was selected by the Arts Commission to receive the annual Arts Grant through the procedures duly adopted by the Arts Commission; and WHEREAS, both parties wish to promote and maintain the integrity and clarity of the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to the County; NOW, THEREFORE, the County and the Grant Recipient, for the consideration and under the conditions hereinafter set forth, agree as follows: 1.Approved Grant Project. Grant funds are provided under this Agreement for the project (“Project”) described in the Grant Recipient’s Grant Application, attached hereto and incorporated herein as Exhibit A. 2.Grant Award. Grant funds in an amount not to exceed ($ ) have been awarded by the Arts Commission to the Grant Recipient for the approved Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash from the Grant Recipient’s funds not derived from either Orange County appropriations or the North Carolina Arts Council, as outlined in the attached Exhibit A. 3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots Program funding to the Arts Commission. Final decisions on Grassroots Program funds to the North Carolina Arts Council are subject to approval by the North Carolina General Assembly. 4.Responsibilities of the Grant Recipient Hillsborough Arts Council three thousand dollars $3,000.00 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 2 Revised August 2022 A.Implementation. The Project implementation shall take place between July 1, 2022 and June 30, 2023. The Project shall be implemented in the manner described in Exhibit A. Time is of the essence in the implementation of the Project. B.Modifications to project. Grant Recipient shall present major changes to the original proposal, including but not limited to changes in design, implementation schedule and increase in Project budget by more than 10%, in writing to the Arts Commission for approval. Arts Commission shall approve or disapprove Grant Recipient’s request for modifications within seven (7) days of receipt thereof. Consent to project modifications shall not be unreasonably withheld. Arts Commission’s decisions shall be in writing. In the event the Arts Commission fails to approve or disapprove the requested modifications within the time stated herein, the modifications shall be deemed approved. C.Non–assignment. The grant cannot be assigned or transferred to a different project or artist without prior written approval of the Arts Commission. D.Records. Grant Recipient must maintain records and other evidence pertaining to costs incurred and revenues acquired during the Project implementation. Grant Recipient shall maintain financial records pertaining to the Project for three (3) years from the date of this Agreement, in case of audit. E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding taxes or other debts of any nature. The grants shall be utilized solely for the purpose described in the attached Exhibit A. F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report on July 10, 2023. The Final Report shall be in the format required by the North Carolina Arts Council. Failure to submit the Final Report or late submission of the Final Report, for any reason, shall be grounds for denial and/or cancellation of grant funds for the Project and future grant proposals. 5.Responsibilities of the Arts Commission A.Payment. The Arts Commission shall release the grant funds in the amount of $ to the Grant Recipient. 6.Publicity A.Acknowledgement. Credit must be given to the Orange County Arts Commission and/or the North Carolina Arts Council using the proper logo(s) and credit line in brochures, news releases, programs, and all other printed and online publications. Copies of such printed materials must accompany the evaluation report. Official Orange County Arts Commission and North Carolina Arts Council logos may be downloaded at www.artsorange.org/grantee-resources and may not be altered in any way. When no printed information is used, verbal $3,000.00 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 3 Revised August 2022 credit shall be given. In addition, all print and promotional material must include the following credit line and logo(s) (check all that apply): i.County Funds Only. Orange County Arts Commission logo required. Credit line required for audio projects: “This program is supported by the Orange County Arts Commission.” ii.North Carolina Arts Council Funding. The Orange County Arts Commission and the North Carolina Arts Council logos are required. Credit line: “This program is supported by the N.C. Arts Council, a division of the Department of Natural and Cultural Resources.” B.The Grant Recipient must enter all events, exhibits, and performances open to the public and related to this grant award on the Orange County Arts Commission website at www.artsorange.org/events. In addition, the Grant Recipient must add a link to www.artsorange.org (Orange County Arts Commission logo preferred) to their main webpage. 7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the Arts Commission and the North Carolina Arts Council and their officers and employees from any and all claims or actual injury, damage or loss to a person, or real or personal property that results from or is in any way connected to the use of the grant funds. 8.Independent Contractor. The Grant Recipient is an independent contractor and not an employee, agent or other representative of the County and/or the Arts Commission. Nothing contained in this Agreement shall be construed to create the relationship of principal and agent, or employer and employee, between Grant Recipient and Arts Commission or Orange County Government. Grant Recipient understands and agrees that he/she is not authorized to incur any expenses or any liability whatsoever on behalf of the County or the Arts Commission and has no authority, expressed or implied, to obligate or make representations on behalf of the County or the Arts Commission. In addition, Grant Recipient agrees to maintain his or her own worker's compensation insurance for himself/herself and his or her employees for the duration of the art work's installation. 9.Termination A.In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the Arts Commission may immediately terminate this Agreement: (i)Any fraudulent representation in any verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. (ii)Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the Project or to comply with any provision of this Agreement, as determined by the Arts Commission in its sole discretion. 4 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 4 Revised August 2022 (iii)Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. B.In the event of default by the Grant Recipient, the Arts Commission has the discretion to elect to terminate this Agreement, in whole or in part and/or require the Grant Recipient to repay the grant funds within seven (7) from written notice of default or allow the grant recipient the opportunity to cure the default. This clause shall not be interpreted to limit the County’s or the Arts Commission’s remedies in law or in equity. 10.Miscellaneous. A.Entire Agreement. This Agreement and the attachments contain the final and entire understanding of the parties with respect to the subject matter of this Agreement. All modifications and amendments to this Agreement shall be in writing. This Agreement shall be binding upon the parties, their heirs, successors and assigns. B.Governing Law. Governing Law and Priority: Both parties agree that this Agreement shall be governed by the laws of the State of North Carolina and Orange County. Grant Recipient shall at all times remain in compliance with all applicable local, state, and federal laws, rules, and regulations including but not limited to all state and federal anti-discrimination laws, policies, rules, and regulations and the Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each policy is incorporated herein by reference and may be viewed at http://www.orangecountync.gov/departments/purchasing_division/contracts.php.). Any violation of this requirement is a breach of this Agreement and Arts Commission may immediately terminate this Agreement without further obligation on the part of the Arts Commission. This paragraph is not intended to limit and does not limit the definition of breach to discrimination. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.58. By executing this Agreement the Grant Recipient certifies that they has not been identified, and has not utilized the services of any agent or subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-86.81. By executing this Agreement Grant Recipient affirms they are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. In determining the basic services to be provided, should any documents be referenced in or attached to this Agreement, the terms herein shall have priority in any conflict between the terms of referenced documents and the terms of this Agreement. C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes shall be resolved by nonbinding mediation. If such mediation fails either party may initiate litigation to resolve the dispute. Should either party initiate litigation to settle any dispute involving the terms of this Agreement such litigation shall be DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 5 Revised August 2022 initiated in the General Court of Justice of North Carolina seated in Orange County, North Carolina. D.Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Grant Recipient Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date Mollie Thomas Executive Director DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 9/6/2022 10/1/2022 6 Revised August 2022 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address: City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount: Purpose: 2022-23 Arts Grants Budget Code(s): 37290050-630000 Vendor # (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective No Date 8-31-2022 Approved by Board Yes Agenda Date: This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to Laura Jensen upon completion @ljensen@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board _Date:_ Hillsborough Arts Council Mollie Thomas 919-643-2500 102 N. Churton St. Hillsborough 27278 $3,000.00 19946 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E 9/6/2022 9/6/2022 9/7/2022 10/1/2022 Orange County Arts Commission Powered by Submittable Title Hi l l sborough Arts Counci l by Mollie Thomas in 2022-23 Grassroots Arts Program Grant Application 102 N. Churton St. Hillsborough, North Carolina 27278 NC United States 9196432500 director@hillsboroughartscouncil.org 06/03/2022 id. 26361043 Original Submission 06/17/2022 APPLICANT INFORMATION Please tell us about your organization. Organization Name Hillsborough Arts Council Mailing Address of Organization 102 North Churton Street Hillsborough, NC 27278 How did you hear about our grant program? W ord of mouth Did you or a representative of your orgnanization attend one of our grants training sessions? Yes Nature of Organization Arts Organization Organization Description The Hillsborough Arts Council (HAC) is a community-building nonprofit arts organization that has been serv ing neighbors, artists, and v isitors of Hillsborough, North Carolina for 35 years. HAC is committed to prov iding access to the arts for educational engagement, community dev elopment, and economic prosperity through its mission of enriching community through the arts. Located in historic downtown Hillsborough, HAC’s headquarters known as the Gallery & Gift Shop prov ides a creativ e env ironment for 55+ local artists to market and share their work. In addition to operating the Gallery & Gift shop year-round, the Hillsborough Arts Council is well-known for presenting signature ev ents such as Last Fridays & the Art W alk, the Solstice Lantern W alk, the Handmade Parade, and v arious art markets, workshops, poetry showcases, and DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E concerts. HAC programs are designed to enhance the liv es of residents in the Triangle by offering accessible, meaningful, and div erse connections with art for all demographics. W ith the support of more than 40 v olunteers and collaborations with ov er 25 local businesses and cultural organizations, the Hillsborough Arts Council is truly a community of artists, staff, board members, and friends working to ensure the creativ e future of Hillsborough and Orange County, North Carolina. HAC's Board of Directors is comprised of local leaders with v arying backgrounds, including business, marketing, and law professionals; artists, authors, musicians, and poets; retired adults and young professionals. HAC's staff currently includes a full-time Executiv e Director, a full-time Marketing Director, a part-time Gallery & Gift Shop Manager, and a part-time Bookkeeper. Each staff member is uniquely qualified and experienced to fulfill best practices in arts administration. These employees currently share the responsibilities of signature ev ent coordination and collaborate with board members and lead v olunteers as needed. HAC aims to expand staff within the next two fiscal years to include a part-time Volunteer & Program Coordinator, as consistent and skilled support for programs has declined since the onset of the pandemic. This will allow HAC leadership to focus on building organizational capacity through strategic fundraising efforts. HAC serv es ov er 30,000 v isitors annually through public programs, special ev ents, and the Gallery & Gift Shop. Geographically, 25% of HAC's audience are from Hillsborough, with 75% from other North Carolina towns, other US States, and other Countries. Of the 75% of v isitors from outside of Hillsborough, 40% are from other towns in Orange County, thus the Hillsborough Arts Council plays a significant role in prov iding arts programming and education serv ices for Orange County residents. HAC is committed to adopting best practices in nonprofit data analysis, and is collecting additional demographic information to better understand the audiences currently serv ed, as well as determine which audiences HAC needs to focus on reaching. Through performance contracts and Gallery & Gift Shop commissions, HAC prov ided ov er $75,000 in income to local artists in calendar year 2021. Demand for HAC's serv ices and support is constant and rapidly growing. Fiscal year 2022-2023 strategic goals include a focus on program quality ov er quantity, and aim to expand impact & physical footprint while improv ing organizational sustainability. DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Has your organization undergone any Diversity, Equity, and Inclusion (DEI) training? If so, please explain. If not, please explain any barriers that have prevented you from receiving this training. HAC has not had the opportunity to undergo Div ersity, Equity, and Inclusion training as an organization. Sev eral members of HAC's Board and Staff hav e undergone DEI training independently, through other work or serv ice opportunities. Barriers that hav e prev ented HAC from receiv ing this training collectiv ely include turnov er, uncertainty about the best av ailable serv ices, and a limited budget for pursuing this training across all board and staff. HAC leadership aspires to dev elop clear policies for ensuring all practices, programs, and serv ices are conducted with DEI in the forefront, as a consideration of ev ery committee and gov erning decision. Accessibility is also an important v alue of HAC and would be a key component of these plans. HAC would be grateful for the opportunity to access DEI training and tools alongside other Orange County arts organizations and groups. During FY22-23, will your organization receive operational support funding from the North Carolina Arts Council or the North Carolina Department of Natural and Cultural Resources? No Organization's EIN 562163979.0 Organization W ebsite www.hillsboroughartscouncil.org Authorizing Official's Name Mollie Thomas Authorizing Official's Title Executiv e Director Authorizing Official's Phone 919-643-2500 Authorizing Official's Email director@hillsboroughartscouncil.org Applicant Race W hite Financial Overview FinancialOv erv iew_Submittable.xlsx Organizational Financial Statements DRAFT_FY23_HAC_Operating_Budget_-_Sheet1.pdf Income_Expense_Statement_Last_FY_HAC_PL_FY21_total.pdf HAC_Budget_FY22_all_programs_operating.pdf DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E HAC_FY2021_Form_990_-_Rev 2.pdf Deficit/Surplus The current deficit for fiscal year 2021-2022 reflects a cashflow lag as Hillsborough Arts Council awaits Q4 funding from multiple granting agencies. Expenditures are also ov erstated this fiscal year due to HAC's release of an incubator program, the Riv er Park Concert, which has outgrown our operations and will no longer be organized through HAC or be a part of our budget. Additionally, the Riv er Parch Arch project was expected to be completed in 2020, but due to challenges from the COVID-19 pandemic, was just completed in March 2022. HAC retained the artist funds for that project until completion, so the deficit includes this ov erdue expense. W e expect to close the deficit gap by end of this Fiscal Year with our late spring and summer fundraising efforts. Are you an entity of UNC-Chapel Hill or another unit of state government? No PROJECT/PROGRAM INFORMATION Tell us about your project or program Title of Grant Request Poetry & Spoken W ord Programming presented by the Hillsborough Arts Council Grant Amount Requested 3,000 Is the person in charge of this program or project different from the Authorizing Official? No W hat are you requesting funding for? A specific program or project DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Project/Program Summary Ov er a decade ago, a group of community members & artists began discussing ways Hillsborough could host regular poetry readings. After a series of ev ents and conv ersations with Town officials, the Hillsborough Arts Council (HAC) inherited the Hillsborough Poet Laureate program and was successful in coordinating these efforts for sev eral terms. Unfortunately, the COVID-19 pandemic began at the end of the last Poet Laureate's term, halting progress on finding the next successor and limiting the opportunities for poetry programming to flourish. Nonetheless, HAC has remained committed to reinv igorating this important program. Since 2021, HAC Staff and Board of Directors hav e been exploring new av enues for showcasing literary arts, and during the height of the pandemic, a v irtual "W riter's Series" program was launched. In 2022, for the second season in a row, monthly Last Fridays & the Art W alk ev ents consistently feature a dynamic selection of spoken word artists through collaborations with former Hillsborough Poet Laureate, W illiam Dav is, as the host. Through these initiativ es, HAC has engaged new audiences and artists, and has determined a significant gap that exists in our creativ e community that HAC is well-positioned to fill. In order to re-launch the Poet Laureate Program in the context of Hillsborough's modern cultural landscape, HAC seeks funding to offer quarterly poetry & spoken word workshops. Grassroots funds will support these efforts, allowing HAC to engage div erse communities, educate aspiring poets of all backgrounds, platform local teaching artists, and ultimately, create a pipeline for the future of Hillsborough's Poet Laureate program. Project Start Date (no earlier than July 1, 2022) August 26, 2022 Project End Date (no later than June 30, 2023) June 30, 2023 DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Project Goals Through the launch of quarterly poetry & spoken word workshops and programs, HAC aims to achiev e the following goals: -Empower aspiring artists of all ages and backgrounds to experience authentic self-expression through the art of poetry and spoken word -Engage audiences that are historically underrepresented in arts programs of Hillsborough and Orange County -Support BIPOC artists and teaching artists through contracts to lead poetry workshops and opportunities to share their work at HAC ev ents -Expand collaborations and artistic serv ices to communities outside of Hillsborough's immediate downtown area, including rural, underserv ed, and under-reached neighborhoods -Introduce educational arts programming not currently offered in Hillsborough, or not offered widely across Orange County/Triangle -Create a road map for re-inv igorating Hillsborough's Poet Laureate program, utilizing poetry & spoken word workshops as an opportunity to experiment with ways to empower local poets -Cultiv ate a community of emerging poets and poetry enthusiasts who may funnel into Last Fridays poetry showcases and/or the pipeline for the next Hillsborough Poet Laureate -Explore opportunities to activ ate a Youth Poet Laureate program in conjunction with the ev entual re-launch of the adult Poet Laureate program -Bolster collaborations and relationships in the community with v enues and other cultural arts organizations who may wish to partner on these efforts -Host workshops on a schedule that supports HAC's goals for operational and financial sustainability, keeping in mind HAC's focus for aligning and condensing programs when possible -Continue collaborations with community champions and local arts leaders to further the impact of our mission in Hillsborough DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Audience Description Poetry & spoken word workshops will be offered to a broad audience, aligning with HAC's v alue of program accessibility and inclusiv ity. Through ongoing conv ersations and learnings about the history of the Poet Laureate program, and Hillsborough's poetry scene in general, it has become clear that Hillsborough needs a safe space for community members of all backgrounds to engage with this important form of self-expression. HAC env isions offering a combination of youth and adult workshops on a quarterly basis, which will be ev aluated after each occurrence to determine opportunities to scale up or expand audience outreach. For youth workshops specifically, HAC has identified that there is a growing need for arts programming in Hillsborough that supports teens. Poetry & spoken word workshops offer teens an artistic platform to explore their v oice and share their perspectiv e with the guidance of an experienced teaching artist. Through HAC's connections with local schools and community centers, the workshops will be marketed to local students. In effort to improv e arts engagement with multi-cultural audiences in Hillsborough, HAC will explore partnerships with the Fairv iew community and leaders of their "Youth in Action Program", as well as other neighborhoods outside the downtown area. As Hillsborough has a growing Spanish speaking community, HAC will also explore ways to prov ide a Spanish speaking or bi-lingual poetry workshop. W orkshop sizes will v ary depending on the v enue and the target audience so that each workshop is unique. W orkshops will be offered to engage both new/emerging artists as well as more experienced poets. DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Location Description HAC env isions hosting workshops in a v ariety of locations to offer a dynamic experience based on the thematic focus of each workshop, the expertise of a contracted teaching artist, or the target audience intended. Poetry & spoken word showcases at Last Fridays pop-up at v arious v enues around town. Locations will be selected with accessibility in mind, to ensure participants can arriv e to the workshop easily and engage in a manner that prov ides a safe, equitable space for creativ ity. Decision making criteria for HAC programs take into consideration the guidelines for accessibility as outlined by the NC Arts Council accessibilities standards. HAC will lev erage partnerships in the community to host workshops in affordable v enues, as well as some non-traditional locations which can spur greater creativ ity and support innov ativ e writing techniques. For example, an Ekphrastic poetry workshop will include v isits to murals, outdoor spaces, or other works of public art in Hillsborough. Through collaborations with other community groups, poetry workshops will occur in spaces around Hillsborough where arts programming is either lacking or missing all together. W orkshops will be hosted in spaces that prev ent disruption from weather, other community ev ents, or public interference. Some locations where HAC will explore hosting poetry programs include: -Orange County Sportsplex -Dorothy N. Johnson Community Center in Fairv iew -Riv er Park/Eno Riv er Farmer's Market Pav ilion -Gold Park -Orange County Arts Commission/Eno Arts Mill -Cedar Grov e Community Center -Orange County Public Library in Hillsborough -Passmore Center -Hillsborough Arts Council Gallery & Gift Shop -Local Schools, Bookshops, Businesses, or Galleries DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Artist Description As this project is dependent on funding, HAC has not yet secured the artists that will lead each poetry workshop or program. The following list includes artists with whom HAC would prioritize initial discussions and consider for contracting serv ices. W illiam Dav is, the primary collaborator working with HAC staff to implement this project, has strong relationships with these artists and many others in the poetry/spoken word community. His artistic expertise and inv olv ement in the project will ensure HAC can successfully curate and contract artists for the workshops, performances at Last Fridays & the Art W alk, and the re-imagining of the Poet Laureate program. Ultimately, the artists with whom HAC contracts will depend on grant funding, artist av ailability, program focus areas, and budget. 1. W illiam Dav is Jr. is a former Hillsborough Poet Laureate (2016- 2018), current member of HAC Board of Directors, the host of Hillsborough's Last Fridays & the Art W alk "Poetry Prose Showcase", a father, basketball coach, teacher, writer, poet, spoken word artist, and the owner of W riter's Block Publishing. W illiam's passion for the power of poetry and spoken word has brought much-needed energy to Hillsborough. He is helping to shape the trajectory of our community and is a strong adv ocate of reaching youth and div erse audiences through this art form. He will collaborate with HAC to help present this project and to help re-imagine the Poet Laureate program as a whole. 2. Christopher Massenburg, better known as Dasan Ahanu, is a public speaker, organizer, curator, educator, poet, spoken word artist, educator, songwriter, and emcee, and loyal Hip Hop head born and raised in Raleigh, North Carolina. He is co-founder and managing director of Black Poetry Theatre, a Durham based theatre company that creates and produces original poetry and spoken word based productions. As an activ e participant in poetry slam, Dasan has competed regionally and nationally as a founding member and coach of Durham, NC’s own Bull City Slam Team. Dasan has performed at HAC's Last Fridays ev ents twice in the past year. 3. Khalisa Rae is an award-winning multi-hyphenate poet, educator, and journalist based in Durham, NC. She is best known for her community activ ism and nonprofit management as the co-founder of Poet.she (Greensboro), the Inv isibility Project, and Athenian Press- QPOC writer’s collectiv e, resource center, and bookstore in W ilmington, NC. As a former English professor and public school teaching artist, Khalisa’s passion lies in uplifting women and youth through community engagement. She has serv ed as an outreach and program director for v arious nonprofits, as well as a teaching artist, and is always looking for a way to giv e back and serv e as a mentor. 4. Gary Phillips, a life-long North Carolinian born in Appalachia and long-term resident of Chatham County, was the 2016-2018 poet laureate of Carrboro, North Carolina. He is a writer, naturalist, and entrepreneur with a special interest in conserv ation and land- protectiv e strategies. He is a highly-respected community leader with a unique background and passion for poetry. DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E Are you hiring multicultural artists with the requested funds from this grant? Yes For each multicultural artist you intend to hire, please list their name, race, and how much you plan to pay them. As this project is dependent on funding, HAC has not yet secured the artists that will lead each workshop or program. The following list includes artists with whom HAC would prioritize initial discussions and consider for contracting serv ices. Regardless, at least 75% of the funding allotted for artist serv ices would compensate multi- cultural artists. HAC is committed to compensating artists fairly. Dasan Ahanu - African American Khalisa Rae - African American W illiam Dav is - African American How will the project/program be publicized and promoted to reach intended participants? HAC’s programs are designed to be accessible, div erse, inclusiv e, and offer something appealing for ev eryone. Hillsborough is a socio- economically, racially, and culturally div erse community with strong rural-agricultural roots, a large population of retired adults, and a growing population of young families and urban professionals. Like many communities in North Carolina, we hav e experienced exponential growth ov er the past decade. HAC’s programming has become essential to Hillsborough’s cultural identity, helping to break barriers and build bridges within our communities. All marketing efforts take into consideration this unique landscape of audiences and are intended to ensure the organization is a known resource and trusted arts partner within Hillsborough and Orange County. Since hiring experienced marketing & dev elopment staff in 2021, HAC has engaged audiences in a highly strategic manner, while lev eraging the impact of grassroots marketing. Nearly all current marketing efforts are organic, low-cost adv ertising strategies, helping stretch the budget for greater programmatic impact. For this program in particular, HAC would lev erage relationships in the community, including partnerships with other nonprofits & cultural/arts v enues, conv ersations with neighborhood leaders and schools, and collaborations with artists to spread the word. Other marketing strategies employed by HAC include: -Driv ing traffic to HAC website (10,000+ v iews/year) -Posting on HAC social media (40,000+ av erage reach/year) -HAC monthly e-newsletter (5,300+ distribution list with 45% open rate) -On-site marketing at HAC ev ents and at the Gallery & Gift Shop (30,000+ v isitors/year) -Printed signage and flyers -Press packages -Postings to 20+ community calendars -Radio and/or TV adv ertising DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E How will you evaluate the success of the program? Program and impact ev aluation is a collaborativ e process among HAC staff and board who maintain strong relationships with the artists, schools, families, and neighborhoods that HAC serv es. Polls and surv eys are used to solicit feedback from ev ent participants, donors, v olunteers, and community partners. During planning months, collected data helps to modify and improv e programming for future ev ents. Financial impact is analyzed on a monthly basis with profit and loss reports, and progress towards strategic goals are rev iewed at quarterly board meetings. For this project in particular, HAC will be working closely with W illiam Dav is, sev eral teaching & spoken word artists, and a v aried group of workshop participants. It will be an essential part of the planning process for HAC to receiv e feedback from each of these stakeholders before mov ing forward with the next program. HAC will make any necessary adjustments based on feedback receiv ed and ensure optimum return on inv estment for ev eryone inv olv ed. As most of the goals for this project are related to elev ating more div erse artists and reaching new audiences, HAC will be collecting data to determine how successful the programs are in reaching target audiences. HAC leadership will also ev aluate how these programs mov e the needle or build a road-map for the rev ision and re-launch of the Hillsborough Poet Laureate program. Cultiv ating an engaged audience specific to poetry and spoken word is a key outcome, to ensure the workshops can prov ide a pipeline to the Last Fridays and Poet Laureate programs. PROJECT/PROGRAM BUDGET Please fill out the charts below with your project's expenses and income. Use the "Explanation" box to offer details for each category. NOTE: The Total Cash Expense must equal the Total Cash Income. Project Expense Expenses-english-rev ised.xlsx Project Income Income-english-rev ised.xlsx Resumes of artists/administrators Mollie_C._Thomas_Comprehensiv e_Resume_June_2022.pdf Iv ana_Bev eridge_Resume.pdf W illiam_Dav is_Resume_1.pdf Board of Directors List FY21-22_Hillsborough_Arts_Council_Board_List_for_Grants_Updated_6.2.22.pdf IRS Tax Exemption 501-c3_Determination_-_HAC_1.pdf Publicity Samples DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E HAC_Community_W orkshop_Promotions_Example.png Rotating_Poetry_Prose_Showcase_Last_Fridays.png Poetry_Drop_In_Ev ent_HAC_GGS.png HAC_-_Press_Release_-_2022_Last_Fridays_the_Art_W alk_1.pdf FY22_LFAW _OnePager_JUNE24.pdf.pdf W ork Samples W illiam_Dav is_2021_Our_Arts_Poem.pdf April_Last_Fridays_-_W illiam_Dav is_aka_Endless_W ill_-_Colonial_Inn2.jpg April_Last_Fridays_-_Ayanna_Albertson_-_Colonial_Inn_2.jpg Last_Friday-October-48_Mayor_Jenn.jpg FY22_HAC_Programs_Impact_Ov erv iew.pdf Video Sample: External Link 1 https://v imeo.com/692676123 Video Sample: External Link 2 https://youtu.be/0llJ45bXn5w Video Sample: External Link 3 https://youtu.be/wbKTDYrUK-c Letters of support (optional) Letter_of_Support_W illiam_Dav is_signed_1.pdf Letter_of_Support_Tom_Stev ens_2022.pdf The_Colonial_Inn_Letter_of_Support_-_HAC_May_2022.pdf DocuSign Envelope ID: 186FF265-BEAA-4CC2-8D65-72C0A02D685E