HomeMy WebLinkAbout2022-512-E-Arts Commission-EPHESUS ROAD ELEMENTARY SCHOOL-2022-23 arts grantGRASSROOTS ARTS PROGRAM / ARTIST PROJECT GRANT 2022-23
Grantee Name
Authorizing Official
Project Title
Award
Grant Category ☐Artist Project Grant Program
Funding Source
Date
End Date
OCAC Report Due
☐Grassroots Arts Program
☐North Carolina Arts Council ☐Orange County
July 1, 2022
June 30, 2023
Monday, July 10, 2023
Stipulations ☐Grantee must spend $ on the hiring of multicultural artists specified in
the grant application.
☐Grantee must properly credit the Orange County Arts Commission using the proper
logo on all publicity materials for the funded program. Recipients of operations‐related
grants must include the OCAC logo with link to www.artsorange.org on grantee’s
website. Download logos on the OCAC website at
https://artsorange.org/grants/grantee‐resources
☐Grantee must properly credit the Orange County Arts Commission and the N.C. Arts
Council using the proper logos and N.C. Arts Council credit line on all publicity materials
for funded program. Recipients of operations‐related grants must include the OCAC logo
with link to www.artsorange.org and N.C. Arts Council logo, credit line, and link to
www.ncarts.org on grantee’s website. Download logos and view proper credit line
language on the OCAC website at https://artsorange.org/grants/grantee‐resources
☒The Grant Recipient must enter all events, exhibits, and performances (virtual or in‐
person) open to the public and related to this grant award on the Orange County Arts
Commission website at www.artsorange.org/events. In addition, the Grant Recipient
must add a link to www.artsorange.org (Orange County Arts Commission logo
preferred) to their main webpage.
Staff Contact Katie Murray, Director
(919)245‐2335 | kmurray@orangecountync.gov
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EPHESUS ROAD ELEMENTARY SCHOOL
Sarah Roberts Ephesus Elementary PTA Cultural Arts Chair
Cultural Arts at Ephesus Elementary School
$2,100.00
4
4
4 $1,250
4
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
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Revised August 2022
ORANGE COUNTY ARTS
COMMISSION 2022-23 GRANT
AGREEMENT
THIS AGREEMENT, entered into this 24 day of August, 2022, by and between Orange County
("County"), by and through the Orange County Arts Commission ("Arts Commission") and
("Grant Recipient").
WHEREAS, the Arts Commission is a countywide arts agency that ensures the growth of
local arts experiences by providing funding and support for diverse high quality programs
and projects.
WHEREAS, the Arts Commission administers the annual Grants Program to
provide economic opportunities to Orange County artists and non-profit organizations
coordinating arts projects benefiting the citizens of Orange County.
WHEREAS, the annual Arts Grants Program is supported by Arts Commission with
funds from the Grassroots Arts Program of the North Carolina Arts Council, a division of
the Department of Natural and Cultural Resources, a state agency.
WHEREAS, the Grant Recipient was selected by the Arts Commission to receive
the annual Arts Grant through the procedures duly adopted by the Arts Commission; and
WHEREAS, both parties wish to promote and maintain the integrity and clarity of
the Grant Recipient's ideas and statements and delineate the Grant Recipient’s obligations to
the County;
NOW, THEREFORE, the County and the Grant Recipient, for the consideration
and under the conditions hereinafter set forth, agree as follows:
1.Approved Grant Project. Grant funds are provided under this Agreement for the project
(“Project”) described in the Grant Recipient’s Grant Application, attached hereto and
incorporated herein as Exhibit A.
2.Grant Award. Grant funds in an amount not to exceed ($ )
have been awarded by the Arts Commission to the Grant Recipient for the approved
Project. The Recipient shall be required to match funds at least dollar-for-dollar with cash
from the Grant Recipient’s funds not derived from either Orange County appropriations or
the North Carolina Arts Council, as outlined in the attached Exhibit A.
3.Contingency. This grant is contingent on North Carolina Arts Council Grassroots
Program funding to the Arts Commission. Final decisions on Grassroots Program funds
to the North Carolina Arts Council are subject to approval by the North Carolina General
Assembly.
4.Responsibilities of the Grant Recipient
EPHESUS ROAD ELEMENTARY SCHOOL
two thousand one hundred dollars $2,100.00
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Revised August 2022
A.Implementation. The Project implementation shall take place between July 1,
2022 and June 30, 2023. The Project shall be implemented in the manner
described in Exhibit A. Time is of the essence in the implementation of the
Project.
B.Modifications to project. Grant Recipient shall present major changes to the
original proposal, including but not limited to changes in design, implementation
schedule and increase in Project budget by more than 10%, in writing to the Arts
Commission for approval. Arts Commission shall approve or disapprove Grant
Recipient’s request for modifications within seven (7) days of receipt thereof.
Consent to project modifications shall not be unreasonably withheld. Arts
Commission’s decisions shall be in writing. In the event the Arts Commission
fails to approve or disapprove the requested modifications within the time stated
herein, the modifications shall be deemed approved.
C.Non–assignment. The grant cannot be assigned or transferred to a different project
or artist without prior written approval of the Arts Commission.
D.Records. Grant Recipient must maintain records and other evidence pertaining to
costs incurred and revenues acquired during the Project implementation. Grant
Recipient shall maintain financial records pertaining to the Project for three (3)
years from the date of this Agreement, in case of audit.
E.Use of Funds. Grant Recipient shall not use the grant funds to repay outstanding
taxes or other debts of any nature. The grants shall be utilized solely for the
purpose described in the attached Exhibit A.
F.Final Report. Grant Recipient shall submit to the Arts Commission a Final Report
on July 10, 2023. The Final Report shall be in the format required by the North
Carolina Arts Council. Failure to submit the Final Report or late submission of
the Final Report, for any reason, shall be grounds for denial and/or cancellation of
grant funds for the Project and future grant proposals.
5.Responsibilities of the Arts Commission
A.Payment. The Arts Commission shall release the grant funds in the amount of
$ to the Grant Recipient.
6.Publicity
A.Acknowledgement. Credit must be given to the Orange County Arts
Commission and/or the North Carolina Arts Council using the proper logo(s)
and credit line in brochures, news releases, programs, and all other printed and
online publications. Copies of such printed materials must accompany the
evaluation report. Official Orange County Arts Commission and North Carolina
Arts Council logos may be downloaded at www.artsorange.org/grantee-resources
and may not be altered in any way. When no printed information is used, verbal
$2,100.00
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
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Revised August 2022
credit shall be given. In addition, all print and promotional material must include
the following credit line and logo(s) (check all that apply):
i.County Funds Only. Orange County Arts Commission logo required.
Credit line required for audio projects: “This program is supported by the
Orange County Arts Commission.”
ii.North Carolina Arts Council Funding. The Orange County Arts
Commission and the North Carolina Arts Council logos are required. Credit
line: “This program is supported by the N.C. Arts Council, a division of the
Department of Natural and Cultural Resources.”
B.The Grant Recipient must enter all events, exhibits, and performances open to the
public and related to this grant award on the Orange County Arts Commission
website at www.artsorange.org/events. In addition, the Grant Recipient must
add a link to www.artsorange.org (Orange County Arts Commission logo
preferred) to their main webpage.
7.Indemnity. The Grant Recipient agrees to indemnify and hold harmless the County, the
Arts Commission and the North Carolina Arts Council and their officers and employees
from any and all claims or actual injury, damage or loss to a person, or real or personal
property that results from or is in any way connected to the use of the grant funds.
8.Independent Contractor. The Grant Recipient is an independent contractor and not an
employee, agent or other representative of the County and/or the Arts Commission.
Nothing contained in this Agreement shall be construed to create the relationship of
principal and agent, or employer and employee, between Grant Recipient and Arts
Commission or Orange County Government. Grant Recipient understands and agrees
that he/she is not authorized to incur any expenses or any liability whatsoever on behalf
of the County or the Arts Commission and has no authority, expressed or implied, to
obligate or make representations on behalf of the County or the Arts Commission. In
addition, Grant Recipient agrees to maintain his or her own worker's compensation
insurance for himself/herself and his or her employees for the duration of the art work's
installation.
9.Termination
A.In the event of any of the circumstances set forth below (hereinafter referred to as
“default”), the Arts Commission may immediately terminate this Agreement:
(i)Any fraudulent representation in any verification required to obtain
payment under this Agreement or other dishonesty on a material matter
relating to the performance of services under this Agreement.
(ii)Nonperformance, incomplete service or performance, or failure to
satisfactorily perform any part of the Project or to comply with any
provision of this Agreement, as determined by the Arts Commission in its
sole discretion.
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Revised August 2022
(iii)Failure to adhere to the terms of applicable county, state or federal laws,
regulations, or stated public policy.
B.In the event of default by the Grant Recipient, the Arts Commission has the
discretion to elect to terminate this Agreement, in whole or in part and/or require
the Grant Recipient to repay the grant funds within seven (7) from written notice
of default or allow the grant recipient the opportunity to cure the default. This
clause shall not be interpreted to limit the County’s or the Arts Commission’s
remedies in law or in equity.
10.Miscellaneous.
A.Entire Agreement. This Agreement and the attachments contain the final and
entire understanding of the parties with respect to the subject matter of this
Agreement. All modifications and amendments to this Agreement shall be in
writing. This Agreement shall be binding upon the parties, their heirs, successors
and assigns.
B.Governing Law. Governing Law and Priority: Both parties agree that this
Agreement shall be governed by the laws of the State of North Carolina and
Orange County. Grant Recipient shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not
limited to all state and federal anti-discrimination laws, policies, rules, and
regulations and the Orange County Non-Discrimination Policy and Orange
County Living Wage Policy (each policy is incorporated herein by reference and
may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.).
Any violation of this requirement is a breach of this Agreement and Arts
Commission may immediately terminate this Agreement without further
obligation on the part of the Arts Commission. This paragraph is not intended to
limit and does not limit the definition of breach to discrimination. By executing
this Agreement the Grant Recipient certifies that they has not been identified, and
has not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.58. By executing this
Agreement the Grant Recipient certifies that they has not been identified, and has
not utilized the services of any agent or subcontractor identified, on the list
created by the State Treasurer pursuant to G.S. 147-86.81. By executing this
Agreement Grant Recipient affirms they are and shall remain in compliance with
Article 2 of Chapter 64 of the North Carolina General Statutes. In determining
the basic services to be provided, should any documents be referenced in or
attached to this Agreement, the terms herein shall have priority in any conflict
between the terms of referenced documents and the terms of this Agreement.
C.Dispute Resolution: Neither party may initiate binding arbitration. Any disputes
shall be resolved by nonbinding mediation. If such mediation fails either party
may initiate litigation to resolve the dispute. Should either party initiate litigation
to settle any dispute involving the terms of this Agreement such litigation shall be
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
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Revised August 2022
initiated in the General Court of Justice of North Carolina seated in Orange
County, North Carolina.
D.Signatures. This Agreement together with any amendments or modifications may
be executed electronically. All electronic signatures affixed hereto evidence the
intent of the Parties to comply with Article 11A and Article 40 of North Carolina
General Statute Chapter 66.
IN WITNESS WHEREOF, the Orange County and the Grant Recipient have signed this Grant
Agreement, effective on the last date this Agreement is signed by both parties as indicated by the
dates set forth under signatures below.
For and on behalf of the Grant Recipient
Date
For and on behalf of Orange County Government
Bonnie Hammersley, County Manager Date
Sarah Roberts Ephesus Elementary PTA Cultural Arts Chair
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
9/28/2022
9/29/2022
6
Revised August 2022
ORANGE COUNTY—DEPARTMENT USE ONLY
Department
Party/Vendor Name: Party/Vendor Contact Person: Contact Phone: Party/Vendor Address:
City State: NC Zip: Department: COUNTYMGR/Arts Commission Amount:
Purpose: 2022-23 Arts Grants Budget Code(s): 37601020-683000 Vendor # (N/A if new vendor) Vendor
is a BOCC consultant? Yes No Contract Type: (Check one) New Renewal Amendment Effective
No Date 8-31-2022 Approved by Board Yes Agenda Date:
This agreement is approved as to technical form and content:
Department Director’s Signature Date:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer Date:
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer Date:
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
Office of the Chief Financial Officer Date:
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney Date:
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to Laura Jensen upon completion @ ljensen@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board _Date:_
EPHESUS ROAD ELEMENTARY SCHOOL Sarah Roberts $1,250.00
307 Birch Circle Chapel Hill 27517 $2,100.00
55065
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
9/28/2022
9/28/2022
9/29/2022
9/29/2022
Orange County Arts Commission Powered by Submittable
Title Ephesus El ementary School
PTA
by Sarah Roberts in 2022-23 Grassroots Arts
Program Grant Application
307 Birch Circle
Chapel Hill, North Carolina
27517
United States
4805804977
f lyinggoatbird@gmail.com
05/31/2022
id. 26003359
Original Submission 06/20/2022
APPLICANT
INFORMATION
Please tell us about your organization.
Organization Name Ephesus Elementary School PTA
Mailing Address of
Organization
1495 Ephesus Church Rd.
Chapel Hill, NC 27517
How did you hear
about our grant
program?
OCAC Enews
Did you or a
representative of
your orgnanization
attend one of our
grants training
sessions?
No
Nature of
Organization
Arts Education Prov ider
Schools Only: If you
are requesting funds
for teaching artists,
performing artists, or
artists-in-residence,
are you booking the
artist(s) through the
Durham Arts
Council's CAPS
Program or United
Arts Council's Artists
in Schools Program?
Yes
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Organization
Description
The Ephesus Road Elementary School PTA is the site-specific
chapter of the national organization of Parent Teacher Associations.
It is organized and run by parents of current students at Ephesus
Elementary with support from the school’s faculty and staff. The
primary goals of the organization are to (1) raise money with the
purpose of prov iding additional financial resources to the school; (2)
support work of teachers, staff and administrators; and (3) create
enrichment opportunities for students.
The PTA Board consists of at least six parents, the Principal, and at
least one Faculty or Staff member. The Board guides the
organizations efforts to support and promote the arts at Ephesus in
the following ways.
• Acting as point of contact and organizing cultural assemblies at the
school
• Acting as point of contact and organizing v isiting artists to school
• Organizing PTA Reflections Program (annual, national, theme-based
multi-discipline art competition)
• Raising money to fund these activ ities plus additional money
prov ided to Faculty teaching the arts disciplines
• Prov iding v olunteers to school ev ents that hav e art/s components
• Publicizing these activ ities and prov iding information about
community arts activ ities
Enrollment at Ephesus v aries from 365-415 students in grades K-5.
All students receiv e weekly instruction in art, music, and PE.
Additionally, students in grades 1-5 study French two times per week
for 20 minutes per classroom session.
Has your
organization
undergone any
Diversity, Equity, and
Inclusion (DEI)
training? If so,
please explain. If not,
please explain any
barriers that have
prevented you from
receiving this
training.
Not recently.
During FY22-23, will
your organization
receive operational
support funding from
the North Carolina
Arts Council or the
North Carolina
Department of
Natural and Cultural
Resources?
No
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Organization's EIN 237420590.0
Organization
W ebsite
https://www.ephesuspta.org
Authorizing Official's
Name
Sarah Roberts
Authorizing Official's
Title
Ephesus Elementary PTA Cultural Arts Chair
Authorizing Official's
Phone
480-580-4977
Authorizing Official's
Email
flyinggoatbird@gmail.com
Applicant Race W hite
Free and Reduced
Lunch Percentage
29%
Financial Overview
FinancialOv erv iew_Submittable.xlsx
Organizational Financial Statements
2021-22_Budget.pdf
Forecast_Budget.xlsx
FY21_990_e-Postcard_View.pdf
Proposed_Budget_05-05-22.pdf
Deficit/Surplus W e inherited a surplus heading into the 2021 year. W e are using it
this year (2022). So, 2020 - surplus, 2021 - breakev en, 2022 - deficit,
2023 projected break ev en.
Are you an entity of
UNC-Chapel Hill or
another unit of state
government?
No
PROJECT/PROGRAM
INFORMATION
Tell us about your project or program
Title of Grant
Request
Cultural Arts at Ephesus Elementary School
Grant Amount
Requested
$2100
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Is the person in
charge of this
program or project
different from the
Authorizing Official?
No
W hat are you
requesting funding
for?
A specific program or project
Project/Program
Summary
This grant proposal is to help bring in 3 arts ev ents for the students
at Ephesus Elementary.
ONE: W e are hoping to bring in local theatre artist/writer Mike W iley to
perform his original piece, "Tired Souls: The Montgomery Bus
Boycott" which examines the Rosa Parks boycott through a theatrical
lease. This piece is for 3rd -5th graders and has a multitude of history
curriculum parallels for the students.
TW O: W e'd like to bring in is Number Drummer, which is North
Carolinian percussionist/artist Troy Kryzalka. His program consists of
interactiv e percussion and rhythm explorations that tie in math
curriculum for all grades. W e hope to bring him in for two
performances (one for K-2nd graders and one for 3rd-5th graders).
Each program is tapered to the age group.
THREE: W e'd like to bring in a theatre performance of "A Sick Day for
Amos McGee" from Children's Theatre of Charlotte for grades K-2nd.
This is based on the Caldecott awarded book and explores kindness
and empathy. It is part of the theatre company's The Kindness
Project initiativ e which seeks and commissions original work
grounded in displaying kindness towards others.
Here is a financial breakdown for each artist we are hoping to bring
in:
Mike W iley - $1250.00
Number Drummer - $1195.00 (two performances)
Children's Theatre of Charlotte - $1450
TOTAL: $3895.00
Project Start Date
(no earlier than July
1, 2022)
September 10, 2022
Project End Date (no
later than June 30,
2023)
May 31, 2023
Project Goals Our goal is to enrich the students perspectiv es on the arts, while
prov iding creativ e links to current curriculum they are studying in the
classrooms. W e hope to prov ide arts programs that are inclusiv e
and explore the div ersities in our community and world.
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Cirruculum and
Enrichment
W e hav e 3 programs we are hoping to bring in. Mike W iley's "Tired
Souls: The Montgomery Bus Boycott" explores the boycott
surrounding Rosa Parks not giv ing up her seat on the bus in
Montgomery in 1955. This is a 50-minute performance that introduces
audiences to fellow heroes and heroines including Jo Ann Robinson,
Claudette Colv in and others instrumental in the Civ il Rights
Mov ement who changed the course of U.S. history. There is a study
guide for teachers to continue in the classroom along with a
question/answer session after the performance for grades 3-5. Our
second program, Number Drummer, is an interactiv e performance
that utilizes math skills and has been recognized by Yale Univ ersity
as an innov ativ e approach to teaching and brings math curriculum
for grades K-5. Our third program, "A Sick Day for Amos McGee" is
focused on kindness and empathy and is a story that enriches the
perspectiv es of younger audiences (K-2nd) in hopes of grounding
them in kind choices.
Audience Description The demographics of the school population are as follows.
• Approximately 12% of students self-identify as African American.
• Approximately 14% of students self-identify as Hispanic.
• Approximately 19% of students self-identify as Asian and Other
Race.
• Approximately 55% of students self-identify as W hite.
• 29% of the student population qualifies for free or reduced lunch.
• 18% of students use English as a second language.
• 19% of school population is identified as Exceptional Children
including two self-contained classrooms of four children in each
classroom, 54 students with Indiv idual Education Plans, and 26
students with Section 504 Accommodation Plans.
Location Description All Cultural Arts Performances are held in the school’s Gymnasium.
The Gymnasium is accessible through multiple doors and has a
raised stage at one end and flat open floor space in the other. For
"Tired Souls: The Montgomery Bus Boycott" the stage can be utilized
for performance and the students (3rd-5th graders) can be
comfortably seated and spaced on the floor. For Number Drummer,
we can use the entire gymnasium space to set up any percussion
instruments or interactiv e components and hav e the performance in
the round which will accommodate two separate performances on the
same day (K-2nd graders and 3rd-5th graders). For "A Sick Day for
Amos McGee", the stage can be used for the theatre performance
and the audience (K-2nd graders) can comfortably be seated and
spaced on the main floor area.
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Artist Description Mike W iley: Acclaimed local NC actor/playwright brings to life
historical African-American figures for young audiences. W e chose
Mike W iley because we had the joy of hav ing him come a few years
ago to perform his "Jackie Robinson" piece and he was so engaging.
W e feel his stories are important, relev ant and hav e the ability to
expand historical understanding.
Number Drummer: A NC musician/artist he uses his skills as a
percussionist to engage young audiences in an interactiv e
performance exploring math. W e originally had Number Drummer
scheduled in spring of 2020, but as the world shut down we were
unable to hav e him in the school that year. W e would lov e to
reschedule for this upcoming year.
Children's Theatre of Charlotte: a theatre company for young
audiences exploring original work. W e chose them for this next year
because of their newer initiativ e, The Kindness Project, which
focuses on original work written around the themes of kindness and
empathy.
Are you hiring
multicultural artists
with the requested
funds from this
grant?
Yes
For each multicultural
artist you intend to
hire, please list their
name, race, and how
much you plan to pay
them.
Mike W iley is African American and we plan to pay him his requested
performance fee of $1250 for "Tired Souls: The Montgomery Bus
Boycott".
How will the
project/program be
publicized and
promoted to reach
intended
participants?
W e will announce at school and send home flyers with students
about the programs the PTA is bringing into the school. Along with
announcements in our PTA newsletter, teachers will get updates and
any study guide/prep questions leading up to the performances for
use in the classroom.
How will you
evaluate the success
of the program?
The PTA will send out a feedback form to our teachers and hav e
ongoing dialogue about what they liked about the performance for
their students and what they'd like to see in the future. Additionally,
we check in with the performers to gage how they felt in our
community. W e also plan to hav e PTA representativ es at each
performance to observ e how it is being receiv ed.
PROJECT/PROGRAM
BUDGET
Please fill out the charts below with your project's expenses and
income. Use the "Explanation" box to offer details for each category.
NOTE: The Total Cash Expense must equal the Total Cash Income.
Project Expense
Expenses-english-rev ised.xlsx
Project Income
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E
Income-english-rev ised.xlsx
Resumes of artists/administrators
SarahRobertsBIO.docx
Board of Directors List
EPHESUS_ELEMENTARY_PTA.docx
IRS Tax Exemption
Ephesus_RD_EIN.pdf
Publicity Samples n/a
W ork Samples n/a
Video Sample:
External Link 1
n/a
Video Sample:
External Link 2
n/a
Video Sample:
External Link 3
n/a
Letters of support
(optional)
n/a
DocuSign Envelope ID: E7F30E51-08F8-4483-84D9-D991CC281E6E