HomeMy WebLinkAboutPRC Agenda 10052022 AGENDA
Orange County
Parks and Recreation Council
(Gina Reyman, Chair; Mikki Fleming,Vice-Chair; Jessie Birckhead; Chris Colvin; Greg Hughes; Rod Jones,
Bob Smith; Tim Tippin, Rebecca Truluck; Xilong Zhao; Natalie Ziemba; Andrea Zimmerman)
October 5, 2022
6:30 p.m.
Davis Environment and Agricultural Center Board Room
1020 US 70 West
Hillsborough, NC
Time Item Title
6:30 I. Call to Order
6:31 II. Review of Meeting Notes/Additions to Agenda
a. Meeting Summary - September 7
6:35 III. Report of the Chair
a. Welcome to New Member - Andrea Zimmerman
6:45 IV. New Business
a. Incorporating Cultural/Historic Resources into Parks
(Peter Sandbeck, Cultural Resources Coordinator)
b. P&R Master Plan 2030 - Brainstorming Session #2
1. Recommendations 1-4—How Have We Done?
c. Recommendation for Youth Delegate Member
7:35 V. Old Business
a. Nature of Orange Photo Contest Update / Parks Tour Update
7:45 VI. Report of the Director
a. Updates
b. November Meeting Plans
7:55 VII. Council and Committee Reports
a. Intergovernmental Parks Work Group (next mtg October 12)
b. Items from the Council
8:00 VIII. Adjournment
Next Meeting: November 2 (6:30 pm, Animal Services
Center Meeting Room. Eubanks Road, Chapel Hill)
Draft Meeting Summary—Parks and Recreation Council September 7,2022
Bonnie B. Davis Environment and Agricultural Center-Hillsborough,
Members Present: Gina Reyman(Chair),Mikki Fleming(Vice-Chair),Jessie Birckhead,Greg Hughes,
Rod Jones,Tim Tippin,Becca Truluck,Xilong Zhao (via Zoom),Natalie Ziemba; Bob Smith
Members Absent: Chris Colvin
Staff: David Stancil,Kalani Allen
Chair Gina Reyman called the meeting to order at 6:35pm. She asked that members do an introduction of
themselves and the interests they have in Parks and Recreation. David Stancil asked that an additional
item be discussed on the agenda about the youth delegate position. Reyman approved the additional item.
Review of Meeting Summary/Additions to Agenda:
a. No changes or additions to meeting summary. The Council accepted the meeting summary from
August 10'meeting.
Report of the Chair:
a. Update on Recruitment/Vacancies-Reyman introduced this item and noted that there is one
vacancy for the Chapel Hill Township position on the Council. The Council discussed the one
applicant available for this position. Members decided to continue recruitment efforts for
additional applicants and wait another month before bringing the applicant forward to the BOCC.
b. Youth Delegate-Kalani Allen discussed that there are three applications for the youth delegate
position. The board decided to have these applications be sent to members to review and the
Council will make a vote at the October meeting.
New Business:
a. P&R Master Plan 2030-Brainstorming Session#1 (Changed Conditions/Surveys)- Stancil
facilitated a discussion as a brainstorming session on the changed conditions and surveys from the
2014 Parks and Recreation Master Plan. Stancil said that the overall outcome of this mid plan
review would be to identify what kind of surveys might be needed in 2023 for residents.A total
of 4200 surveys were distributed to Orange County residents prior to the completion of the
Master Plan. There were also follow up surveys online and targeted surveys and focus groups.
Discussion starter questions included"what did the 2012-13 surveys tell us?","have needs and
issues been addressed from the surveys", and"what focus areas do we see for a 2022-2023 follow
up survey." Stancil talked about the demographics of participants of the survey. One issue shown
in the survey results was that it was a countywide survey,including the 67%of county residents
who lived in Chapel Hill and Carrboro and who completed surveys not familiar with Orange
County parks or recreation activities. Reyman provided feedback on the takeaway from the 2013-
2014 surveys. She emphasized that there has been population growth and that any new survey
efforts should be presented to areas that were underrepresented in the past. Greg Hughes added
that questions related to post-pandemic needs such as facility usage at Orange County public
schools should be included.Becca Truluck said that there should be a re-evaluation of recreation
activities that residents would want and Jessie Birckhead agreed. She emphasized that in a post-
pandemic era there is a greater awareness for outside recreation resources,and that the PRC
should see what those people wish to see in the future. Stancil said there was a 12%response
from the statistical random-sample surveys,which is normal. Mikki Fleming asked would there
be plans to optimize the mid-plan survey for mobile devices as underrepresented residents may
not have access to home internet but could participate via mobile device phone carrier internet.
The discussion also included answers to the question of"Have we addressed the needs and issues
for further study."Members provided apparent new needs such as more pickle ball courts, swim
facilities,Rod Jones shared that as a youth growing up in Orange County he and his family
utilized Camp New Hope swimming pool as others were not accessible. Birckhead brought forth
the question about staff numbers as it related to the level of service, for issues for further study.
As a former government employee she asked what is the forecasting for DEAPR staff to sustain
the level of services, and expansion for activities and park maintenance.Natalie Ziemba said that
the answer to Birckhead question maybe be quality over quantity as it relates to staff. Truluck
questioned about what can be done about staff retention.Fleming ended the conversation on
issues of further study with emphasis of safety and the need for cameras and similar security at
parks and recreation facilities.
b. Plan for Tour of Orange County Parks—Stancil spoke on the previous plan to tour Orange
County Parks. Members showed interest in the idea of a tour. DEAPR staff will send out dates in
October for members to decide what works for most members. Birckhead suggested that the tour
start in Northern Orange and focus on north of I-85 and all members agreed.
Old Business:
a. Nature of Orange 2022 Photo Contest—Allen gave a review of the Nature of Orange Photo
Contest,including number of participants in each category. She provided information of the
upcoming contest with plans to start the new contest in November.
b. PRC-Volunteer/Steward Opportunities -Reyman asked Truluck of the ideas she had as a project
for the Council to do collectively. Truluck said she was interested in opportunities for parks
cleanup for example. She explained she did sign up for the Parks Conservation Volunteer
Stewardship. Stancil said that he would send an email to the park managers to see if there are any
stewardship opportunities for the Council. Stancil also said there are may be an opportunity
upcoming at Soccer.com Center for members to participate in, such as being parking attendants.
Report of the Director-
a. Project and Budget/CIP Updates- Stancil gave an update that delays at Blackwood included
supply change issues yet he is hopeful that the opening date could be in late October. Birckhead
asked him if there was any update on the Perry Hills community park. Stancil said that BOCC
Chair Renee Price and Commissioner McKee are meeting with community leaders to discuss an
organized community meeting.
b. October Meeting Plans—DEAPR staff member Peter Sandbeck presentation,Youth Delegate
applicants,and Mid Plan review brainstorming session.
Council and Committee Reports:
a. Intergovernmental Parks Work Group(next mtg October 12)
b. Items from the Council-
c. Friends of Orange County Parks and Recreation(FOPR)—No update. Reyman asked that
this be removed as an agenda item on future meeting agendas. She said when the group does have
information to share she will ask that it be on the agenda at that time. The Council agreed.
Adjournment: Reyman adjourned meeting at 7:52 pm.
Next Meeting: October 5,2022 at the Bonnie B. Davis Building.
RES- 2022 -022 Attachment 2
RESOLUTION OF AMENDMENT
A RESOLUTION AMENDING CHAPTER 26 OF THE ORANGE COUNTY CODE
OF ORDINANCES
Be It Resolved and Ordained by the Board of Commissioners of Orange County , North Carolina :
WHEREAS , the Orange County Parks and Recreation Council , an advisory board to the Board of
County Commissioners , has proposed an amendment to the Orange County Code of Ordinances
to allow an additional non -voting member; and
WHEREAS , the Parks and Recreation Council sees the value of having the perspective of a youth
member on the Council , as youth are a large part of the constituency and users of County
recreation programs and facilities ; and
WHEREAS , the Board of County Commissioners also sees the value of having a youth
representative to advise and provide feedback on County recreation activities and park facilities ,
promoting a diversity of age for the Council ' s future work , and hereby determines that Chapter 26
of the Orange County Code of Ordinances should be amended accordingly ;
NOW THEREFORE BE IT RESOLVED AND ORDAINED , that the Code of Ordinances , Orange
County , North Carolina , Chapter 26 , is hereby amended to add new language to subsections 26-
115 and 26- 117 as shown in the attached to provide for the addition of a non -voting youth member
to the Parks and Recreation Council , to help provide diversity and perspective of local youth for
the deliberations and work of the Council , with applications for such new member to be solicited
by the Clerk to the Board 's Office for future consideration and appointment.
This Amendment shall become effective on May 31 , 2022 .
Adopted by the Orange County Board of Commissioners this the 3rd day of May , 2022 .
By : Y
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Renee Price , Chair Laura Jense Jerk to the Board
Orange County Board of Commissioners
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Kalani Allen
From , noreply@civicplus .com
Sent . Saturday, August 13, 2022 8146 AM
To: Tara May, Kalani Allen, David Stancil
Subject: [ EXTERNAL MAIL! ] Online Form Submittal : Youth Delegate Application for the Orange
County Parks & Recreation Council
Youth Delegate Application for the Orange County Parks &
Recreation Council
Attention :
This application is solely for individuals ages 13" 17 applying for the youth delegate
position on the Orange County Parks and Recreation Council .
If you are applying for any other position on this board or another board , please use
the following application instead :
https : //www4 . orangecountync . gov/boards/application . asp
Applicant Contact Information
Applicant First Name Emery
Applicant Last Name Polk
Applicant Street Address 122 A Estes Drive
. . . 111 .
City Carrboro
State North Carolina
Zip Code 27511
Applicant Phone Number 9842341600
Applicant Email Address Polkemery@gmail . com
( Se ion Break )
Parent/Legal Guardian Brian
First Name
Parent/Legal Guardian Polk
Last Name
i
Parent/Legal Guardian 122 A Estes Drive
Street Address
City Carrboro
State North Carolina
Zip Code 27511
Parent/Legal Guardian 9192105428
Phone Number
Parent/Legal Guardian briannpolk@gmail . com
Email Address
What year did you 2011
become a resident of
Orange County?
We ask your help in assuring diversity of membership by answering the following
questions :
Gender Identity Female
Racial/Ethnic White
Background
Please list your current N/A
community activities and
organizational
memberships :
Please list the Orange N /A
County Advisory Boards
that you are currently
serving on or that you
have served on in the
past :
How did you become Word of mouth
aware of Orange County
volunteer opportunities?
If other, how? N/A
Please explain how your As a girl scout of over six years , I have plenty of experience
background, experience , surrounding local parks , trials , and camping sites . Along with
2
and interest is relevant to my girl scout experience , I have been homeschooled from a
the Parks and Recreation young age and have frequently used recreational programs to
Council : enrich my schooling experience . I am also a dog owner and
trainer and love to use parks as a way to prove my dog ' s
obedience .
Please explain why you I would love to use my decade of experience with Orange
would like to serve on the County parks to give back to my community . I would love to
Parks and Recreation see how I can improve my community and make it more
Council : accessible to all people .
How would your I am an activist for inclusion , especially for those with
participation on the Parks disabilities . I also think I have a unique viewpoint on many
& Recreation Council issues .
contribute to its diversity
of viewpoints ?
Do you have an person or No
business interest(s) that
could create a conflict of
interest (either real or
perceived) if you are
appointed to this board?
If yes , then please N/A
explain .
Email not displaying correctly? View it in your browser.
3
Kalani Allen
From : noreply@civicplus.com
Sent : Sunday, August 21 , 2022 2 #30 PM
To: Tara May; Kalani Allen; David Stancil
Subject , [ EXTERNAL MAIL! ] Online Form Submittal : Youth Delegate Application for the Orange
County Parks & Recreation Council
Youth Delegate Application for the Orange County Parks &
Recreation Council
Attention :
This application is solely for individuals ages 13- 17 applying for the youth delegate
position on the Orange County Parks and Recreation Council .
If you are applying for any other position on this board or another board , please use
the following application instead :
https : //www4 , orangecountync . gov/boards/application . asp
Applicant Contact Information
Applicant First Name Grayson
Applicant Last Name Shinn
Applicant Street Address 105 DRAKE DRIVE
City MEBANE
State NC
Zip Code 27302
Applicant Phone Number 19199235321
Applicant Email Address shinncarolinaO9@gmail . com
Parent/Legal Guardian Tracy
First Name
Parent/Legal Guardian Shinn
Last Name
t
Parent/Legal Guardian 105 DRAKE DRIVE
Street Address
City MEBANE
State NC
Zip Code 27302
Parent/Legal Guardian 19199235321
Phone Number
Parent/Legal Guardian shinncarolina@gmail . com
Email Address
What year did you 2009
become a resident of
Orange County?
We ask your help in assuring diversity of membership by answering the following
questions :
Gender Identity Male
Racial/Ethnic White
Background
Please list your current Boy Scout Troop 835 , former Cub Scout with Pack 438 in
community activities and Hillsborough . Volunteer for PORCH . Recreational swim team
organizational 3 + years .
memberships :
Please list the Orange none
County Advisory Boards
that you are currently
serving on or that you
have served on in the
past :
How did you become e -Newsletter
aware of Orange County
volunteer opportunities?
If other, how? Field not completed.
Please explain how your I have volunteered to help with picking up and trimming/general
background, experience, cleaning at multiple state parks and my old elementary school .
2
and interest is relevant to
the Parks and Recreation
Council :
Please explain why you Because I 've always liked playing on some of the parks in the
would like to serve on the area and would love to contibute to the future of them .
Parks and Recreation
Council :
How would your I have a really good sene of relism and love to make my voice
participation on the Parks known and love to work with others and can come up with
& Recreation Council some really wacky creative ideas
contribute to its diversity
of viewpoints?
Do you have an person or No
business interest(s) that
could create a conflict of
interest (either real or
perceived) if you are
appointed to this board?
If yes, then please Field not completed.
explain .
Email not displaying correctly? View it in your browser,
3
r
Kalani Allen
From : noreply@civicplus . com
Sent. Sunday, August 14, 2022 4A9 PM
To: Tara May; Kalani Allen; David Stancil
Subject : [EXTERNAL MAILI ] Online Form Submittal : Youth Delegate Application for the Orange
County Parks & Recreation Council
Youth Delegate Application for the Orange County Parks &
Recreation Council
Attention :
This application is solely for individuals ages 13 - 17 applying for the youth delegate
position on the Orange County Parks and Recreation Council .
If you are applying for any other position on this board or another board , please use
the following application instead :
https : //www4 . orangecountync . gov/boards/application . asp
F .
Applicant Contact Information
Applicant First Name Sophia
. . . . . .. . . . . . .. . . . .. . . . .. .. . . .. ..... . . .I . _. I . . .. . . . . . . . . . . . . . . .. . . . . . . .
Applicant Last Name Fratta
. . I 1 11 1
Applicant Street Address 2318 Honeysuckle Ct
City Chapel Hill
State NC
Zip Code 27514
Applicant Phone Number 9195939329
Applicant Email Address soph iaefratta@g mail , com
( Section Break )
Parent/Legal Guardian Ana Carina
First Name
Parent/Legal Guardian Cruz
Last Name
Parent/Legal Guardian 2318 Honeysuckle Ct
Street Address
City Chapel Hill
State NC
Zip Code 27514
9
Parent/Leg al Guardian 91934 5246
Phone Number
Parent/Legal Guardian anacarina . fratta@gmail . com
Email Address
( Sc�rlagi-� I31 �. ak)
What year did you 2021
become a resident of
Orange County?
We ask your help in assuring diversity of membership by answering the following
questions :
Gender Identity Female
Racial/Ethnic Hispanic
Background
Please list your current Volunteer as a grant-writer and a tutor at El Centro Hispano ;
community activities and Vice President of Champion Student Volunteer Club at
organizational Champion Education ; member of local youth group .
memberships :
Please list the Orange N/A
County Advisory Boards
that you are currently
serving on or that you
have served on in the
past :
How did you become Word of mouth
aware of Orange County
volunteer opportunities?
If other, how? Field not completed.
( S � c6on � i .3ral< }
Please explain how your My interest in the natural world stretches as far back as I can
background, experience, remember, from nature walks as a child in Canada to my
2
and interest is relevant to garden here in Chapel Hill , As I 've considered my choice to
the Parks and Recreation study botany and its relation to ecology , I 've come to
Council : understand the importance of our effects on nature and its
effects on us : the former, through research conducted through
NCSSM ' s Summer Ventures program , a free program for
academically talented students in North Carolina , and through
my exploration of sustainability , which earned me the title of
Borlaug Scholar and Student Delegate in the 2022 Global
Youth Institute organized by the World Food Prize foundation ;
the latter, through personal exploration into the biophilia
hypothesis for essays which have been recognized on a
regional level . I hope to combine these interests in nature and
sustainability with my experiences as a community builder
through the Parks and Recreation Council .
Please explain why you Exposure to nature has been proven to have beneficial effects
would like to serve on the in people in a variety of ways , from emotional health to pain
Parks and Recreation tolerance . I strongly believe that access to greenery is a right,
Council : not a privilege , and is a key part of community service . I would
love to join the Parks and Recreation Council in order to
contribute to this service in whichever ways I can . In a more
personal capacity , I am considering a career in law , and am
interested in government workings relation to the environment
in small and large scales .
How would your I grew up between French -speaking Canada , Italy , and
participation on the Parks recently , the Triangle . I also traveled frequently throughout my
& Recreation Council childhood , as most of my family is spread across the world . As
contribute to its diversity such , I have a background the lends itself to a uniquely global
of viewpoints? worldview , which nonetheless can be applied to many corners
of the world .
Do you have an person or No
business interest(s) that
could create a conflict of
interest (either real or
perceived) if you are
appointed to this board?
If yes , then please Field not completed.
explain,
Email not displaying correctly? View it in Vour browser .
3