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HomeMy WebLinkAboutAgenda - 04-02-2002 - 8b c t 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: April 2, 2002 Action Agen a Item No. SUBJECT: Budget Amendment#5 DEPARTMENT: Budget PUBLIC HEARING: (Y/N) No ATTACHMENT (S): INFORMATION CONTACT: Attachment 1: Budget as Amended Donna Dean, 245-2151 Spreadsheet Attachment 2: Smart Start Grant Project TELEPHONE NUMBERS: Ordinance Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To approve budget ordinance amendments and a grant project ordinance amendment for fiscal year 2001-02. BACKGROUND: Department on Aging 1. During the first half of this fiscal year, the Department on Aging has received additional class and rental revenues of approximately $15,000. The additional revenue comes from fees charged for senior center classes and from rental charges for Chapel Hill and Northside Senior Centers. The additional funds bring the department's budgeted fee related revenue to $41,972 for the current year. The revenues offset costs for class instructors, supplies, and facility assistants. In addition, the department recently received $4,800 from the newspaper to offset staff costs associated with editing the Senior Times publication. This budget amendment reflects receipt of these additional revenues (See attachment 1, column #1). 2. The Department on Aging recently received notification that the North Carolina General Assembly has authorized $1,000,000 in statewide general purpose funding for senior centers. Orange County's share of the total allocation is $17,046 and requires a 10 percent local match of $1,705. The department has identified currently budgeted operating funds to cover the match. The department will use the funds to purchase equipment for each of the three Orange County senior centers and to make additional improvements to the new Central Orange Senior Center at the Meadowlands. This amendment provides for the receipt of these funds (See attachment 1, column #2). 3. On January 16, 2002, the BOCC approved a Service Coordination Agreement with the new First Baptist and Manley Estates senior housing complex in Chapel Hill. Under the terms of 2 t this Agreement, social work interns, under the direction of the Department's Master Social Work staff, will visit the complex twice a week to assess residents' needs, as required by HUD, and make referrals to community resources through the Eldercare Division. Manley Estates will reimburse the Department at a rate of $15 per resident per month. Since the facility opened in the latter half of the current fiscal year, staff anticipates revenues for this fiscal year to be about $1,500. This amount is expected to increase next fiscal year and the revenues will be included in the department's 2002-03 budget request. This amendment provides for the receipt of these projected funds (See attachment 1, Column #3). 4. The Department on Aging has received notification from the National Senior Service .Corps of a one-time grant of $1,500 to support attendance by the Director at the National Senior Service Corps Training Conference and the National Conference on Community Volunteering and National Service. This amendment provides for the receipt of these funds (See attachment 1, Column #4). Health Department 5. The Health Department has received notification from the Office of Minority Health and Health Disparities, a division of North Carolina Department of Health and Human Services, of a mini-grant totaling $5,000 for FY 2001-02. These funds will be used to support the implementation of the department's project, "Women to Women". This project will improve the health of Hispanic/Latino women through utilization of a Spanish health booklet and Hispanic/Latino lay health advisors. The project also will improve knowledge and skills of key community women who will share this information with their friends and acquaintances-- --increasing those women's capacity to assess their own health, create a heightened awareness of health and human services available in Orange County, and encourage utilization of needed services. This amendment provides for the receipt of these funds (See attachment 1, column #5). 6. The Orange County Partnership for Young Children has awarded $34,352 in Smart Start funds to the Health Department for FY 2001-02 for the Welcome to the World Program. First funded in 1999, the Welcome to the World program was the primary responsibility of EMS. In July 2000, the Health Department began coordinating the program. The program enables County staff to provide safety-focused home visits to Orange County residents with newborns. Orange County Emergency Management Services (EMS) paramedics conduct visits and perform a variety of safety checks, including the location and security of poisons, the water temperature, crib location and rail spacing, heating appliance location, and drapery cords. Family Home Visitors with the Health Department also make visits and provide families with "Welcome to the World" bags. These bags include a first-aid kit, outlet covers, a healthy child development video, a baby's one-piece sleeper, a toddler book, water temperature tester and other child health and safety literature. If needed, a smoke detector, carbon monoxide detector and fire extinguisher can also be given to the family. While the Partnership was able to fund the Welcome to the World program, it also decreased funding in other programs within the Health Department. One such example is the Health Department's Families in Focus program. This program had three Smart Start funded positions last fiscal year, but for the current year, the Partnership was only able to provide funding for two positions. To that end, the Partnership has agreed to allow the Health Department to use the new Welcome to the World funds to reassign a currently authorized position from the Families in Focus Program to the new Welcome to the World �f ! 3 program. The Smart Start Grant Project Ordinance is Attachment 2 of this abstract and provides for the receipt of these grant funds. There is no County match for the receipt of these funds. Arts Commission 7. The Orange County Arts Commission has received $10,176 from the North Carolina Arts Council for FY 2001-02. The unanticipated funds enable the Arts Commission to fund additional programs throughout the community and bring the total budgeted revenue amount for FY 01-02 to $29,649. This amendment provides for the receipt of these additional funds (See attachment 1, column #6). Department of Social Services 8. The Department of Social Services has received notification from the State of additional funding in the amount of $25,135 related to the Federal Adoption Incentive Program. The Adoption and Safe Families Act of 1997 included a provision to provide incentive payments to states that exceed an established baseline for adoptions during federal fiscal years beginning in 1998. North Carolina has received federal funds for its achievement in increasing the number of foster children who have been adopted during 1999 and 2000. At the recommendation of the Children's Services Committee of the County Directors' Association, the State is distributing funds to the agencies whose performance in securing adoptive homes for foster children enabled the State to exceed the baseline. The amount of the federal grants allows the State to distribute $679.33 per adoption that Orange County finalized during FY 98-99 and FY 99-00. During those particular years, Orange County secured adoptive homes for 37 foster children. These funds are 100 percent federal monies, require no county match and must be expended by August 31, 2002. The receipt of these funds brings the total budgeted revenue for the Adoption Enhancement Program to $57,135. This amendment provides for the receipt of these additional funds (See attachment 1, column #7). Non-Departmental 9. The Board of Commissioners recently completed the Manager's performance review for 2001-02 and has decided to adjust the Manager's salary from $123,383 to $129,629 effective with his annual performance review date of February 18, 2002. This mirrors the 2.5 percent cost of living increase granted County employees effective July 1, 2001 and the In- Range Salary Increase for employees during 2001-02. This budget amendment enacts the above adjustment to the Manager's salary effective February 18, 2002 and authorizes the transfer of$2,402 from the Miscellaneous function to the General Administration function to fund the cost of the adjustment for fiscal year 2001- 02 (See attachment 1, column #8). 4 t Miscellaneous 10.At its February 5, 2002 meeting, the Board of County Commissioners approved a County- funded program that would provide grants to property owners for the funding of connections between eligible properties and the main waterline installed by the Orange Water and Sewer Authority (OWASA) in the Rogers Road neighborhood. The implementation of this grant program (Phase I of the project) would use funds (in the current fiscal year) of approximately $156,000 from the County's General Fund to directly subsidize, for eligible applicants, the costs associated with the installation of laterals, availability fees, and meter fees. The BOCC does not intend the program to address the costs of internal plumbing improvements or monthly OWASA water service charges. A proposed loan program (Phase II of the project) would provide low-interest loans to eligible applicants for laterals, meters, and availability fees to those not meeting the means test for grants. A staff assessment will be presented to the Board in May 2002 regarding the need for County-backed low interest loans and the practicality and cost of implementing a loan program. If approved by the Board, funds for this phase would be included in the 2002- 03 fiscal year budget. This amendment provides for a fund balance appropriation of $156,000 from the County's General Fund for implementation of the grant program (Phase 1) of the project (See attachment 1, column #9). FINANCIAL IMPACT: Financial impacts are included in the background information above. RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners adopt the attached budget ordinance amendments and the grant project ordinance amendment. Attachment 1.Orange County Proposed 2001-02 Budget Amendment The 2001-02 Orange County Budget Ordinance is amended as follows: ♦ , e3 Ra xdpt Of funds on Ns 98 Transfer Dan 89 Trand w bunt 91 Rece"d addlllonel 62 Recapt of Stata 94 necoW of One-time RscW Of a"*'F 68 Recept Of f7 County's Gen oil does,and rental funds for senior ranter a MrnOasament basis pant trm pro Stole b addlbonal brads Oom Reeao fu Med.in G u Fund b establish e prnf of s1,500 b arreMaral the funcaorr gs General eudd T As Budget As 130A I tl for expect nd Mend aupphe Hearnrentadon the Grassroots Od9ha1 Budget revenues(rata Deft On general purpose funding support aaendance of rtata0 b ms�S AhNMSeaOOn ant Program b AmeMStl Through �s lhrauph BOA N Flrt Ba00et and Manley of Me HeaOh Defies PMWM of NC,as subWixe eO- Apep's aork+r cmrtar al me nxee(3)Count Estates senor housbp Dserla at national ^Abnrerr b women' ms0 as repayrr w5., federal Adoptlon function b cover Day manta costs of BOA AS ctum senor canter « conference P!olsct hOra raclplerrta InCentiva PrOprem edfualrrrenl or oxmec0n9 b Raper Managers salary R-d—lefa GsaeralFewd Revenue raise f 7 16+ki 1.56+,5" S f $ S s $ a s S a 71,36+,508 S91s Taxes S 15,697, ,097,712 f L S f $ S s S S f 1S."T,712 License and Permits $ 1,400. 7,100.619 $ S S S S f f S S f 1,409,539 In ovemmentil L 13.+ $ ,935,007 f f 17 f L L 5000 f 10179 a 25,136 f f f 13.992364 Cln s for Smlce S 6,130. 3,627,502 f 15,000 S f 1.500 L a $ L S i S 6,644,002 Imasmrnt Ea 1,800,000 1 0,000 Miscellaneous f 427443,970 +500 a 445470 Tratnl"ft.Other Funtls L 2 1, ,221,4" a 2,221,5"fur d Balance i 1A9+, 666 f 117+3+ 616452 S - 16.500 S 17006 $ 1 S 1500 a SA00 S 10,176 S 156.000 f 396,695 a 26+35 f S 154,000 a ll8.W7A09 S 1+8,936,452 ' ndNurea Communt Melnbmn a IF 1 a2,t50 S 103,947 f L f i a S a 1 a 1,293,947 General Atlmlmstrall n L 4.094,814 a 4,253,449 S L a S S S a S 2,442 f 4,258.251 Tax and Records $ 2,575,294 a 47OA355 L L a S a f a S f 2,709,555 coneriontly Planning f 5",469 $ 2,612,155 $ S a a a f 10,176 L f a 2,622.331 Numsn Services s 20 655,777 S 27 583.642 f 10A00 S 17.0411 a 1,500 f 1,500 S 5.000 f f 25,135 L a 27,649.021 ` Public S5. - a 10 937 S 10,633 ♦ S S a S S f f S S 10,031,911 Publlc Wart $ 4,110,917 $ 4,f$0,059 S 4,160,059 Educed- f 484 f 43. a 9 Non M rbrsMal• Oulsrde a 1.766,x8 a 1.785,3U $ 1 ts5.les WaeNlarnous S 1,x0,1s7 3 +,105.13 f 2 S 13 S 1,539,93 Dsbt 36,." f +6,123.175 1$ 15 175 $ 15,120175 Tansfers Out a 1 7" S 3.964709 S 3.8112,788 T*WG*rwWFradApproprferlan a 117.+31,66s 1 a ++0.610.452 a 15AN S +7049 S 1^ L 1.500 $ 5.900 25,135 a s 156AOO a lie a s If s s s s s f $ IF s 4. i r ! .! ..,� `I ! l l 6 Attachment 2: Smart Start Program Grant Project Ordinance Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of Chapter 159 of the General Statutes of North Carolina,the following grant project is hereby adopted. Section 1. The project authorized is the Smart Start Program as awarded to the Orange County Departments of Social Services, Health,Library and Cooperative Extension by the State of North Carolina and the Orange County Partnership for Young Children (OCPYC). Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant document, and the rules and regulations of the State of North Carolina. Section 3. The following revenue is anticipated to be available to complete this project: Total DSS related Smart Start Revenue $1,691,917 Total Health related Smart Start Revenue $862,237 Total Library related Smart Start Revenue $38,286 Total Cooperative Extension related Smart Start Revenue $97,7 Total Smart Start Rewnue $2,690,167 Section 4. The following prior years'grant funds have lapsed: Intergovernmental (DSS)- 1999-00 $122,330 Total Expired DSS related Smart Start $1,511,092 Total Expired Health related Smart Start $485,649 Total Expired Libray related Smart Start $10,721 Total Expired Cooperative Extension related Smart Start $9Z,Z2 Section 5. Total Expired Smart Start Grant Funds $2,105,189 The following amounts remain appropriated for this project: Human Serdbes DSS $180,825 Human Services - Health $376,588 Human Services -L ibrary $245K5 Total Unexpired Smart Start Funding $584,978 Section 6. The Finance Officer is hereby directed to maintain within the grant project fund sufficient specific detailed accounting records to provide the accounting to the grantor agency required by the grant agreement and federal and state regulations. Section 7. Funds may be advanced from the General Fund for the purpose of making payments due. Reimbursement requests should be made to the grantor agency in an orderly and timely manner. Section 8. Copies of this grant project ordinance shall be made available to the Finance Officer for direction in carrying out this project. Section 9. Positions authorized through this grant project include: 3.0 full time equivalent positions in the Department of Social Services Day Care Subsidy program as authorized by the Orange County Board of County Commissioners on January 18, 1994. 7 .85 full time equivalent positions in the Health Department as authorized by the Orange County Board of County Commissioners on December 5, 1994. 1.0 full time equivalent positions in the Health Department Community Awareness Project as authorized by the Orange County Board of County Commissioners on September 7, 1999. Funding for these positions is contingent upon the General Assembly's allocation of Smart Start funds. Section 10. This project period begins January 18, 1994, and is valid through June 30,2002. Subsequent funding of this grant project is contingent upon the availability of funds sufficient to cover expenditures. Section 11. This ordinance supersedes previous Smart Start Program Grant Project Ordinances. Adopted this 2nd day of April 2002.