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Agenda - 09-06-2022; 8-a - Minutes
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: September 6, 2022 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: May 19, 2022 Budget Work Session Attachment 2: May 24, 2022 Business Meeting Attachment 3: May 26, 2022 Budget Work Session Attachment 4: June 2, 2022 Budget Public Hearing and Work Session Attachment 5: June 7, 2022 Business Meeting Attachment 6: June 9, 2022 Budget Work Session Attachment 7: June 21, 2022 Business Meeting FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 19, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 May 19, 2022 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler (arrived at 7:02 pm), Sally Greene, Jean Hamilton, Earl 13 McKee and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: None. 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. 21 22 Commissioner McKee made a motion, seconded by Commissioner Greene, to add a 23 closed session at the end of the budget work session pursuant to 143-318.11(a)(2) "To prevent 24 the premature disclosure of an honorary degree, scholarship, prize, or similar award." 25 26 VOTE: UNANIMOUS 27 28 Chair Price welcomed everyone to the budget work session and invited the Fire Chiefs, 29 County Commissioners, and county staff to introduce themselves. 30 31 1. FY 2022-23 Fire District Tax Rates 32 The Board reviewed and discussed the FY 2022-23 fire districts' tax rates, including tax rate 33 increases recommended for six (6) fire districts. 34 35 BACKGROUND: Six (6) fire districts have requested tax rate increases for FY 2022-23. As in 36 the past, fire districts requesting tax rate increases present their needs for a tax increase to the 37 Board during a budget work session. Staff has invited representatives from these districts to the 38 work session to answer any questions and/or provide additional information to the Board 39 regarding the proposed increases. 40 41 Attachment A provides information regarding tax rate requests from all twelve (12) fire districts 42 and/or fire service districts in Orange County for FY 2022-23, the amount of funds one cent on 43 the tax rate generates, fund balance information, as well as information detailing the reasons for 44 the requested tax rate increases. Information regarding all fire districts is located in the Fire 45 District section of the FY 2022-23 Manager Recommended Budget beginning on page 191. 46 47 Attachment B reflects historical Fire District tax rates dating back to FY 2004-05. 48 49 The Fire Districts requesting tax rate increases in FY 2022-23 are as follows: 50 2 1 Damascus Fire District and Southern Triangle Fire Service District (Page 192) — 2 increasing from a tax rate of 10.80 cents to 11.80 cents per $100 valuation. The rate 3 increase will be used to hire additional part-time staff, and to keep up with the growth 4 demands of serving these two districts. This tax rate is consistent with the Chatham 5 County tax rate. 6 Efland Fire District (Page 192) — increasing from a tax rate of 7.28 cents to 8.28 cents 7 per $100 valuation. This rate increase will be used to expand current part-time staff and 8 cover additional operations costs for items such as gas and oil, uniforms and clothing, 9 and insurance and bonds. 10 Eno (Page 193) — increasing from a tax rate of 8.98 cents to 9.98 cents per $100 11 valuation. This rate increase will be used to add nighttime staff for 24 hour paid staffing 12 and replacing equipment that is outdated and no longer National Fire Protection 13 Association (NFPA) approved. 14 • New Hope (Pages 193-194) — increasing from a tax rate of 10.12 cents to 11.56 cents 15 for FY 2022-23. The rate increase will be used to support hiring more part-time 16 employees due to dwindling volunteers in addition to offsetting the rising cost of 17 equipment and fuel. 18 • Orange Grove (Page 194) — increasing from a tax rate of 6.27 cents to 7.27 cents for 19 FY 2022-23. The rate increase will support rising fuel and equipment costs in addition to 20 capital expenditures for station and equipment upgrades. 21 22 Travis Myren gave the following PowerPoint presentation: 23 24 Slide #1 ORANGE COUNTY NORTH OLINA Budget Work Session County Erre Districts Pubfrc ,Safety Human Services May 19, 2022 Board of Orange County Commissioners 25 26 27 28 3 1 Slide #2 County Fire Tax District Map L RIv 12 Fre Tax diatk% 'talo FYM22.23 Ric w*noW r FreaiBbktExpenditures _ $7,755,073 I QR R R L� - � � { ��1t�#0#f 0f3912�36arrxf i 2M AM a A It 0 0 e M a -E`•HILL d k.d 1J fsv �• yI 1F,fTV ;u.LAr ER �MAF +�lL MILL RANGE COUNTY NOFM I CAROLINA 2 3 4 Slide #3 Fire District Recommendations r � FY2021.27 FY2022-23 TuRate Roe.7axnate 6lfteren" �a:��,r_c'.o 7$s 763 0,00 Chap-J H 13.87 13.57 0.00 �]amaacu® IC; 11.00 F-%Ckd 8.28 8,28 IEw & 9.98 LtteRiver 6.33 6.3c- 0.00 Now 40P@ 1012 11.66 b,WV60MVG,, 6.27 7,28 Ca-ge RLra 6,.49 3.4 G, 0.0U 4�ut [ a ya 5 C;3 aG 0 0 13au1a+�m TSI• 10,80 11.610 'N^teCross 12.34 12.3+1 Cao ORANGE COUNTY 3 NOWn t CAROLINA 5 6 7 Commissioner Fowler arrived at 7:02 pm. 8 9 4 1 Slide #4 Fire District Recommendations Recornrrkendeef Fire district Tax Rates and Revenue }C}lD[HfY Y6 }L,Cl1S� Y9 �Y,IlQl16Y � kC3[Q RA A'SI ]]Tu �p�� IYnnu 6 i rah pcq� ,V�9 g1 A �F ORANGE COUNTY NV.)R-n f CkROIAN A 2 3 Travis Myren said there is an assessed value as well as a tax rate in each fire district. 4 He said this graph shows that depending on which fire district you live in, the same tax rate can 5 generate different amounts of revenue. He said the assessed values in each district matters 6 when thinking about the tax rate and the ability to raise revenue. 7 8 Slide #5 Fire District Recommendations * District Requests — page 191-195 * Damascus/SouttlernTriangle — 1.00 cent Increase compared to FV 2021-22 rate — Service prculded to hath districts by North Chathaan Flre Department — Additionad pard time staff • Efland Fire District — 1.M cerrt irtcrease compared to FY 1-22 Rate — Offset risirg cost of equipment and fuel — Expand part lune staff hours ORANGE COUNTY 1 "DIM L CkROLINA 9 10 Travis Myren said the specific requests from each district have two things in common: 11 the need to add staff and staffing resources and the need to address inflation. 12 5 1 Slide #6 Fire District Recommendations • Di%trlct Requests - page 191-195 Eno Fire Dlstr ct — 1.00 cent increase compared to FY 2421-22 Rate — Replace outdated equipment — Add paid, night time staff for 24 hour, paid staffing • New Hope Fire District — 1.44 cent Increase compared Io FY 2021-22 Rale — Oflsel rising cost of equipment and fuel — Additional part time staff ORANGE COUNTY NX)RTI t CAROLINA 2 4 Slide #7 Fire District Recommendations District Requests - page 191-195 • Grange Gave Fire District — 1.00 cent increase compared to FY 2021-22 Rate — C tFset rlsing coast of equipment and fuel — Support capital expenditures for station alnd equipment upgrades ORANGE COUNTY 7 NOWn r CAROLINA 5 6 7 8 9 6 1 Slide #8 Public Safety • Fire District (A PA) — page 63 P25 Phase II CornpIliant Radia $4 $1,773,200 1$1,773,200 Replacement DeparUnwit CAM81 romarorm Eno EWd C)wp FUH1 Vohlfe Croa5 T*Ws PoraUe Dual bad P25 Flado 2' 3s 4040 45 40 Si 457.00 6sxrlc[mad Bard Pts Rain 4 7 l4 12 17 l2 n1h.20 11217AM 1252,744 W -r-773-20� Rapiaca 297 aging ufAs ml s r4 o+.,;fa Achieve required P25Pfoase 2Time Lavieicm Mutip$BAccess(TDNFA)awnpliencebythe deadline of year 2023. Sown Oranga RmueSqua od Regwsk-$226.M ORANGE COUNTY a N10F'T]l'CILROL1[VA 2 3 Travis Myren said three agencies, Orange Grove, New Hope, and South Orange Rescue 4 Squad, were inadvertently omitted in the initial request shown on this slide. He said that to fund 5 the total request for these additional agencies, an additional $789,000 in ARPA funding will 6 need to be added. 7 Commissioner Bedford asked what the Manager is proposing. 8 Travis Myren said it is his inclination to do a staff amendment and complete the 9 replacement or defer to a commissioner who may wish to sponsor it. 10 Commissioner Richards asked if the $789,000 would be in addition to the $1,773,200 11 recommended. 12 Travis Myren said yes, the new total would be around $2.5 million. He noted that this is 13 not listed on the slide because it is breaking news. 14 Chair Price asked if the radios were needed for security and protection. 15 Travis Myren said the new radios are needed for compliance and would have to be 16 replaced one way or another by 2023. 17 Chair Price said she would be willing to sponsor the amendment. 18 Travis Myren said staff will prepare the amendment and any commissioner may sponsor 19 it. 20 Commissioner McKee said this is also needed for the agencies' insurance ratings. 21 22 2. Discussion of County Departments' FY2022-23 Recommended Budgets within the 23 Public Safety and Human Services Functional Leadership Teams (including Operations, 24 Capital, and Fee Schedule Changes) 25 The Board reviewed and discussed FY 2022-23 recommended departmental budgets within the 26 Public Safety and Human Services Functional Leadership Teams. 27 28 BACKGROUND: The County Manager presented the FY 2022-23 Recommended Operating 29 Budget on May 3, 2022. Since then, the Board has conducted one public hearing to receive 30 residents' comments regarding the proposed funding plan. On May 12, 2022, the Board 7 1 discussed recommended FY 2022-23 budgets for Chapel Hill-Carrboro City Schools Board of 2 Education and Orange County Schools Board of Education. 3 4 This budget work session offers the Board an opportunity to review and discuss the 5 recommended budgets directly with County departments within the structure of Functional 6 Leadership Teams, including operations, capital, and department fee schedule change 7 recommendations. 8 9 Functional Leadership Teams: 10 The following Functional Leadership Teams are scheduled to attend the budget work session: 11 12 Public Safety: 13 • Courts 14 • Criminal Justice Resources 15 • Emergency Services 16 • Sheriff 17 • Non-Departmental 18 19 Human Services: 20 • Aging 21 • Alliance Health 22 • Child Support Services 23 • Health Department 24 • Housing Department 25 • Library Services 26 • Social Services 27 • Non-Departmental 28 29 Travis Myren made the following PowerPoint presentation: 30 31 Slide #9 Public Safety • Courts — page 113 Decrease in Personnel Servicestor FY 2022-23($4,500} — Jury master alst Ma nging to#very year rather than ovary other year- - Level funrtlrtg will be 54,500 annuajy In subsequent budgels. ORANGE COUNTY 9 NIORT7[iG4ROLLNA 32 8 1 Travis Myren said in the past, $9,000 was requested every other year for temporary 2 personnel to update the Jury Master List, but the court system is requesting to change the 3 funding scheme to $4,500 every year instead. 4 5 Slide #10 Public of t • Criminal .Justice Resource Department — page 114 Total Recommended Expenditure Budget- X95,442 — Ofdset toy$637.225 in ABC Board Revenues Nei County cost ot$25a,216 Recommended Budget Changes — Transiban W,758from ARPAfur!dingfiu-General Ford dnrha flame fO.5 FTE) Aetmuo1raW&A3s4-1antar,;IGrantComp cepoVen — Increase Drug Court CaseMwagea from 0.5 FTE to 1.0 FTE-526.252 — Incre®se revenue frxnmABC Boyd-5175.5 w I+�c+�a*fcleo*ta}*xi*t+►qp..*Ilion* — Local Rem"Council Gaw—51,year a$1500i10 - QFkANGE{COUNTY 10 N R-J t CJL 1-INA 6 7 Travis Myren said transitioning recurring costs from ARPA funds to other sources will be 8 a recurring theme across the budget work sessions. 9 Travis Myren said increasing the Drug Court Case Manager position from half to full time 10 will allow the position to serve forty people. 11 Chair Price asked if the county's request was fully funded regarding the ABC Board 12 revenues. 13 Travis Myren said yes. 14 Chair Price asked if benefits are included already for the proposed full time Drug Court 15 Case Manager. 16 Caitlin Fenhagen, Criminal Justice Resources Director said yes that the amount covers 17 the difference in salary. 18 Commissioner Fowler asked why the recommended budget is more than the requested 19 budget for this Department, plus others that will be discussed later. 20 Travis Myren said travel and training was restored across all departments to pre- 21 pandemic levels even if the department did not request it, which accounts for the difference in 22 most cases. 23 Commissioner Hamilton asked what it would look like if departments were given half or 24 one-third of their FY 2019-2020 travel and training budgets. She said she assumes there are 25 more virtual trainings than before and indicated it may have an impact on what is needed. 26 Bonnie Hammersley said staff considered returning travel and training to 75% or 50% of 27 the pre-pandemic levels, but when reviewing the proposed costs of travel or registration, even 28 for virtual trainings, all costs have increased. She said some departments requested more travel 29 and training than they had previously, but she is only recommending what each department 9 1 received in FY 2019-2020. She said this was funded with attrition savings, or savings from 2 having vacant positions. 3 Commissioner Hamilton said she was thinking about how savings from attrition could be 4 put elsewhere. She said she will be looking at the other needs in the county. 5 Bonnie Hammersley said part of the focus of this budget was retention and recruitment, 6 professional development, and growth for employees. She said it is a good investment in the 7 workforce, which will be pushed due to the number of significant vacancies in the county. 8 Travis Myren said the countywide cost to return travel and training to FY 2019-2020 9 levels was $500,000. 10 Commissioner Richards asked if it means the full department request was 11 recommended when the budget document indicates "none" under department requests the 12 manager is not recommending. 13 Travis Myren said yes. 14 Commissioner Richards said that the Street Outreach, Harm Reduction, and Deflection 15 program (SOHRAD) used ARPA funding for 21-22 and they got funding from the Chapel Hill 16 Town Council. She asked how SOHRAD would be funded in this budget. 17 Travis Myren said it will continue to be funded with ARPA funds and municipal support. 18 Commissioner Richards asked why there is misunderstanding on what the county is 19 going to do with SOHRAD. 20 Travis Myren said those programs are being moved to the Partnership to End 21 Homelessness model. He said the costs will get shared among the county and participating 22 municipalities. He said that the increase for municipal funding is due to the model change for 23 SOHRAD. 24 Commissioner Richards asked if the county's funding for SOHRAD decreased in the 25 budget. 26 Travis Myren said the county's ARPA funds would decrease. 27 Commissioner Richards asked what will happen if the towns do not buy into this model. 28 Travis Myren said staff will have a backup plan and that those discussions will continue. 29 Commissioner Bedford said the Partnership met and it was clear that the municipalities 30 will not be funding it in the FY23 budget, however Chapel Hill and Carrboro are going through 31 community ARPA sessions to decide how to use their ARPA funding. She said that the 32 committee proposed writing a letter to the electeds about the proposal to support the work. She 33 said that it will not be in Chapel Hill's FY23 adopted budget, but there will be the opportunity for 34 a budget amendment, if supported. She said there will need to be more communication and a 35 backup plan. She said Hillsborough only has $2 million in ARPA funds and a $61 million water 36 and sewer project. She said they will not have additional dollars. 37 Commissioner Richards said it seems like it was a successful program, and it is alarming 38 that no one has it in their budgets. 39 Bonnie Hammersley said it is in the county's budget and she is continuing to have 40 conversations with the town managers who make recommendations to the elected boards. She 41 said the managers know about SOHRAD and what the needs are. She said they are confident 42 they will be able to figure it out. She said not by the time the budget is adopted, but a budget 43 amendment may come later. 44 Commissioner Bedford said procedurally, the Partnership will need to start in November 45 so they can fully communicate about budgeting. 46 Commissioner Greene said it is appropriate for the SOHRAD program to be shared by 47 the municipalities, and hopefully the towns will agree. 48 Commissioner Hamilton said she appreciates having SMART goals and would like to 49 see more context. She said some of the graphs show percentages without beginning numbers, 50 and it would be helpful to have the full picture. 10 1 Caitlin Fenhagen said the dotted black line is the monthly average that they are 2 comparing it to. She said the green line is where they have gone, and the black line is where 3 they were in FY20. 4 Chair Price asked if that was sixteen people. 5 Caitlin Fenhagen said it was eleven people. 6 Commissioner Hamilton said it would be nice to have some of that in the document so 7 she could study it. 8 9 Slide #11 Public Safety Criminal JUSUCe Resource Department - page 114 Restora lon Legal Counsel Program - Residents wish Suspended Nivel Licensee - Swspenslm RevA Tam Fid 1a Comply Yoh Traf k Flnos&�J Caurt Foes - Free Legal SeMces to Reduce gar Eliminate a Tfaffk Fere or Fere - Expunc.mn Re eft4 F`wge n*WRL-card 1 ooms Toviad Ic*Ebgbimy Portor+3tlon Leal 1ls o ala and 5,utaor�xfiud ReitOt'etJOi�Reel R8#t LLa: BA xa — 5 na ry }f]ty ira�n� ;Cm 3n% n...W 3C% t Rti FW-N-W PrMM-21 F+2CZ!.7:2Pr 'pzzl•23Budm ORANGE COUNTY 11 RT]C Ck3 OLIN 10 11 Travis Myren said the number of people referred to this program has increased over the 12 past couple of years. 13 Chair Price asked if the percentage of eligible people versus the number using the 14 resource is known. 15 Cait Fenhagen said this program is different than the Durham program because the 16 Durham District Attorney is doing mass relief. She said that it is a different process than the 17 Orange County District Attorney is willing to do. She said that the numbers represent every 18 referral that comes in because all referrals are accepted. She said that the numbers are not 19 high enough in terms of the people that are eligible for relief, but mass relief would be a decision 20 made by the District Attorney's Office. She said the primary winner, Jeff Nieman, has indicated 21 he would be willing to start mass relief if elected. 22 23 11 1 Slide #12 Public Safety Criminal Justice Resource [department — page 114 - Clinical Coordinator Criminal Case Assessment Referrals and Treatment/Release Rate tea hix Op% 120 fel% 101 50* —P,%:;WUAd D3 4a% W 3a% P�wded Tra1w.-I 8 Ibylwsad 3A 397 I M la% 0 - 0% F7201T-15 FVM11-19 FY2315-30 MM-11 FY2I122 FYM22.23 FmJ Budd ORANGE COUNTY 11 1;01M[C,k]pUL[NA 2 3 4 Slide #13 Public Safety Criminal Justice Resource Department — page 114 - Pretrial��r�ic�s P�rformanc� Pretrial Servkvs Re(eerra6and Successful Completion Date Wo ram a30 iP.F 7 ff% iM o. 75% IM EM 3%0 101: Sou da% 25U 3M ®me kmetlfi ReaW iou 4y-0r ,of s411G]n[ SIanG 110 3015 ]au 2M � LLYk a. _ ...M F17M7.11 MMM-19 FY30LP-3.13 MM3,2]C FPS=1[.T2 FY=-25 ..I ddme Ncrease in FY 22 due to now Mnd Pokiee only requiring Pretrial Services EkWervision lFor higher riek individuals Scregning and Intakes have ron+adwd ccnxiant at arAI m *aF%0 annually ORANGE COUNTY 13 N'ow 7 P 4-AR01 IN. 5 6 Travis Myren said the number of people sentenced into a pre-trial release status is going 7 down due to changes in bond policies. 8 12 1 Slide #14 Public Safety • Pretrial Bookings by Month Pretrial Dookinp by Month M .- ] mo �- 175 176 ]75 - 15B yr 1d3 tisnat ]u. ao . ��2Cm un ]731 ]� 49 7-B 7B �kGdt S'f A. FAo � 4W 14 &W.. Lpr ed- use �d ORANGE COUNTY 14 N10FUT]f CILR4YLINA 2 3 Travis Myren said low pretrial booking numbers are also because of the new bond 4 policies. 5 6 Slide #15 Public Safety Detention Center Population Detention Center Population Paint in Time 1m r�i ]w — � ear � ca]ids 2W al 94 a] � 4! 2G TF Tal sus 60l g3 6! e51##[5'FQ 71 !Fl difw ry ■PFaEral ORANGE COUNTY 15 NOR-n[CARnLINA 7 8 Travis Myren said the numbers are at about March 2020 levels with a total population of 9 between 75-100 inmates. 10 Chair Price asked what the number was in February. 13 1 Caitlin Fenhagen said February of 2021 there were 78 total. 2 3 Slide #16 SMART Goals(Specific, Measurable, -. iKasebMa►iostfr4art§1'3'%24dwnwr4rsofir�rni�ais�rtetlPramd1r�®eCsrerr�raim�ijttstialr SYS bem thmuO ORD EfilersortMDUMVMV, too 80 60 Mard Ged: 91 Q Vi 44 20 Jtl#ticrai: ------------------ Jul --- ------iii---- Jul Sep Od 4w Ler bn Feb Ma Apr May XFi 2021 21WI 2421 221 2021 Rol M2 M 2W2 2022 2122 2M I _ PEdurmanre ssessraent TherJAIlhaiaddedthrernearpro@raas1hmstartin1F&rIll thatinrarporatrd%enionandthis his rrsdwdina 5i�rli{�r;int�ii4 in�!rr1�4Er pi i�7t1•�t4i�5 4einl QiS�led br4 i4i!1D 1 GQ'i�[DId67U[fitl5 gFjsdgl{rirP.gl. rh Ie�de�aaa�e hstie added hi rm redurhon daeni rn in ordt!r m iraprovE equtsbItuMoitunihm lar drrrersron Orange County Pre-Arrast Diversion • Youth Diversion Program Lantern Project RANGE COUNTY 15 14ORTI I CAROLINA 4 5 Travis Myren said he plans to highlight one SMART goal for each department and there 6 are three listed in the budget. 7 Commissioner Richards asked how the county has incorporated their success into the 8 facilities planning. 9 Travis Myren said these are things taken into consideration when looking toward the 10 future for planning purposes. He said that some of the assumptions in the Facilities Master Plan 11 will be informed by this information. 12 Commissioner Richards said eventually they could get budget cuts from the successes. 13 Commissioner Bedford said value engineering for the detention center was done in 14 February 2019 and it was already designed to be smaller due to the planned success of some 15 of the CJRD programs. 16 Chair Price asked what happened in November 2021. 17 Caitlin Fenhagen said the spikes have a lot to do with UNC student schedules. She said 18 there is a lot of law enforcement operations during those times. She said there was a large party 19 in November 2021 and a large number of people were referred by one law enforcement agency. 20 She said one of the issues with diversion is they want to look at it through an equity lens. She 21 said total diversions last year included 43 people of color and 188 white individuals. She said by 22 adding youth diversion and the Lantern project, they had a total of 375 diversions already this 23 year and a little less than half were people of color. 24 Commissioner Bedford thanked Caitlin Fenhagen and said the Board supports her work. 25 26 14 1 Slide #17 SMART Goals(SpKifir, M easurable, _i Realistic, J Board Goals: 1. Ensure a cammun4 netmmrk of basic lxunan sarvkas and infrastructrue th®t amiFosins, pratects, ati prowtes the ws&b"of all covmy rei dews, 2. Rromrctean interscihre and w�gsgej system ofgowwFkmxethet reflectscammunitp values. 3. ImpleffmNaplenning and eccaurnicdevelapmB.Mpciciesvrhich create a balaneed.dpwmnk I" economy,end which pmomoie ct+v"y,3,Mlainable gowlh,w bd enhanced revw w while embmeog community voues, 4, Imem In quality County fac.Mes,a dlwrse work force,and technolap to achleve a hGh pwfamiing Cowmly goveffawnt. B. Oreate,preserve.and Wtect a natural enwonment that nxivcles clean wales,clean air,wildkN. m,rportant nams lends,and sem Inabar eee%p fcw present and futwe genrerawns, 6, Ensure a hSh quality of We and Ilfellong leek that c +glom dlwrrslty,kucaftn at all levels, libraries,pa*s,re*reawn,and a+r+ al WOO* ORANGE COUNTY 17 N RTI t CAROLINA, 2 3 4 Slide #18 MART Goals(Specific. Measurable, i rime-Based) 1. Fosteracanimunityci&uret trejectsuppressianaredirsgrity. 2. Ensure acommicself surflkiency. 3. GTeete a safe mawrdw&y. 4. Esttablish sustainable and egritahle land use and envirx nmarrUd policies. 6. Enable full c+vlc parkKpadon, ORANGE COUNTY 5 15 1 Slide #19 Public Safety • Emergency ,services - page 180 • Total expenditure budget- $14,595,886 — Total County costs ncreasedby$166.038from Base Bedget • Recommended Budget Changes — $33,000 increase in net County costa duets need for temporary nwrguestorage — $36,31$lncramnnatGauntycomsfor leadership dey4lwmentpiogtamsfcrc, nt and aspiring organ¢atiional leaders — 534,�351ncraarsf�t nal bounty coy#*1��saar�4•ae�*+and 9r�lnln�10 p+�•p�xl*mac levels ORANGE COUNTY 19 N10FUT]t CILR4YLINA 2 3 Travis Myren noted that was designated EMS Week. 4 Travis Myren said some salary work is being done in Emergency Services which 5 considers competition and the dynamic labor market. He said that will be discussed as part of 6 the Human Resources budget. 7 8 Slide #20 Public Safety • Emergency Services - page 180 Recommended BudgetChanges — EIV1(ag)new 1 0 EmeqempMedicalTechnlcIen(DAT)po"onaand low(4)now 1,0 Paramedic Trainee posdons $746.$V&xp~Incraaeol'fsatwAhfee sche4ulalncr t — $53,1107 increase in net County rosts forcorftactwith South Orange Rescue Squad and Medical DIrwcto+sonmxl — $24.216 increase in EmergencyMadkai Services(ELAS)f wverbal de-eseallation *�rutil�Ilon*&carbf�sadlons — $87,475IncreemnEms votomx"as mkicalsvppwscosts.egwpmewi maitomnrA S replac*mants — $63.135decrsanIn pubkSafely Communlcawns 5hiftof eligible er ment spat&maintenance to E-411 Fund » Comp�t�nofons-llmrradas�stam�,p�rr�dapnolsci - ORANGE COUNTY 20 I,(-IKTl I'ri.AR(nt.tNA 9 10 Chair Price asked why the capital budget request is so much less. 16 1 Travis Myren said for that recurring capital requests, there will be a staff amendment in 2 the CIP which establishes a fund for repairs and replacements. 3 Chair Price asked about the $34,000 difference in operations. 4 Travis Myren said it is from the 911 reduction, which shifted costs, and that it is a 5 onetime reduction. 6 7 Slide #21 Public Safety • 911 Cells Gaffs Processed Call Taking Efficiency Isom 0011-f C-k--n O$ffgmh 93'.61 C.16 in 2e Se d.6 iux,u 196Odp 99AGP` J5C(U7G JM =553 55A®Y acro OWN S911calls mnmc. Btjx% — y�y ■rdamitrr,.. C.16 ®nmc PaWa Rif M1al �� IT�II ITdWi'.L RiAFll R�:EI Rii� IFlfi'�.'i M7:..:: GRANGE COUNT) NOWn I CAROLINA 8 9 10 Slide #22 EMS annual Cell 'VelumefDemand AIN 19'sn is,302 a#,513 34,ffi�4 �. 13,893 1�,17d 11,107 13,132 12,554 2f,9K 32% �,16w -R5 'U4 9.ft S1%1 4.W.I aid% l�ia •r.� F724.i1 "2013 "Zola MRS "MIL 4 "ZO3.7 "NIA FrIQ15 "'MIV "2021 i x;,.r�• ORANGE CCA NT..fi. MOFMI CARl11.1NA 11 17 1 Slide #23 3-year Heat Map cif ELAS " e°f � onsistentgrowth in ., . . . population enters Ernerging gr€wth in Efland cQr"Munit'y i t7 k ORANGE NG N TY h.%k-)sn r Cn3RD]ANA 2 3 Travis Myren said the closer to purple, the more intense the call volume. 4 5 Slide #24 EMS Deployment Beak Dmancf P*riod qep mmurAL&Ar-13L"incim I1 1 12 F,:'L'!.-S km6vlar+ce;his0e;, 1 '"-ioar CL=.A:'7!2-1cc i%IE_.i Y40 7 ■#lapen'rwu Nvn �iIL4 Lyrrrmrttm • BLS, Basic Lige Supp W ORANGE COUNTY !iti IE T]I C—AIUnr1_INA 6 7 8 18 1 Slide #25 BLS Response by Emergency Medical [dispatch Complaint Cali Type Co777$ plaintch Pemem Change Falls 38% AIZ% Sick Person 34 AM Tm ir-A-btidoni 16% AL 9% 84eading 3.9&/0 No Chan" Traumatic Injury 3.31% No Changs E3ack F7air1 2,82% jL27 6 Assistance 0.690/6 Aso% Abdominal Pain 0.4St/o A42% No Cather Appropriate Choice 8.3 No Changs ORANGE COUNTY NX)Wn I CAROLLISIA 2 3 Chair Price asked if the increase in falls correlates with the number of people aging. 4 Kim Woodward, Emergency Medical Services Division Chief, said yes. 5 6 Slide #26 2021 Unit Hour Utilization Toil Aw@ Time Avg. AVII, Fiousan 12.parte. overall overall 4hiler MII4url +GM eVr Trenrponr 7T+*nMpon 4v�slplon Calls lillmr6osl per0ax �4 11nY 4 UdlIZ36 n pwribar MEW 190 6911 IDU 613 67600 1.11.; 2%50 MED9 4 652 61.49 1275 6.37 704 BOG 3 M 2399% MED1 3.452 155.01 10.89 641 15679b 9:54 �-s is MEW 3.101 67.63 B6 425 64300 11:14 21.10% 497b MEDT 2 765 To 00 59 297 3470 12:14 WDI 3414 677.59 9.36 46B 52600 11m 22 M% 30%, MEDT 1361 725 1 0,66 433 524aD 1213 36715 ME09 HE 547 273 3000 II Rd ResponsSe Tulles — National Fire Prote-cOon A:5uwiation standard is 9 minules OCEMS average is 11 minutas Wilization Efficiency — <24%indicates lgelriclenl use of resources — >28%indicates over utiftalivr7. decreased availatAity,provider and equip wken1 lali9ue - OR,ANGE COUNTY NORT7 i C-MOLINA 7 19 1 Travis Myren said unit utilization means actively involved in transport, and industry 2 standards prefer a rate between 24-28%. He said that anything over 28% indicates over 3 utilization and noted that the orange and red cells indicate over utilization trends. 4 5 Slide #27 Staffing Recommendation IF Stall`(2)Basic Liffe Support(BLS)Units during 12 hour peak demand pentads Units to be placed in h ighest demand areas — Station 1 .HiAborolagh — Station 2 Carrboro d. Shift utilization to these units by approximately 1,250 calls each IP Decrease in overall utilization of ALS units for BLS calls Improved response times to acute events 689 withilt Ig rnirllrttrt ORANGE BOUNTY NOIRTIICAROLINA 6 7 8 Slide #28 Public Safety • Emergency Services ART Goal — page 186 'Wig IEARSDi*imwIUInvrvwwaf affier mse"Wa9mnvleyrkmemmwrteemmm'imekireventsffe4aiml aritltal pera�rrtdi�leelirlezvemian. 70% -- — --------------- BoardGaal:#e4 5 , , lust.loe Goal-93 M Progr ,. Jet, Aug, Sep, Od. Ww, Ce4 An. Feb. Mat, Apr, M.W. Aitl, 2021 2021 2021 2021 2021 2021 2022 2(22 2Q622 2922 2422 2422 Pe manreAssewwnGfthaveonstnicled1hereporlingFcrmnalutilizinguuelecmrF+aU*ntcaredotsbeeethanhas linUgerorltie9llcmdmahasr_Weare poling"nWminereapara"dlcpfavidedertliealirrleeuemlonorelerL ORANGE COUNTY 213 tvURTI I CAROLINA 9 20 1 Slide #29 Paramedic Staffing Recruited(t)new Paramedic over the last 12 months i 2009 started the Paramedic Academy to transition existing Emergency Medical Technicians(EMT's)to Paramedics — Successfii partr4 mbip with Durham Tech Ek T's currently occupy a vacant Paramedic position for 13 months during training Retention success rate of 77% of those who here cormpleted the program ORANGE COUNTY NQRTI I CkROL[NA 2 3 4 Slide #30 Staffing Recommendation * Four(4) Paramedic Trainee FTE Positions$251,636 Avoids using budgeted positions for training instead of field work Reduce the duration of field vacancies as Trainees are immediately available to fill positions once trained Reduce the use of mandatory overtime to fill in for vacancies 4 ORANGE COUNTY KORT]I CAROLINA 5 6 7 21 1 Slide #31 Public Safety • Emergency Services - page. 319 a Recommended Foe Changes-$1701,667 Advanckwd Basle Uf*Suppu1 EmvgvKyand hlon-Emvgemy Fanlncr&*ws — Increase in nAeege fee fm EMS 4 Addltlonal $100,000 due to growth In call volume ORANGE COUNTY IMFtT][CAROLINA 2 3 Commissioner McKee asked for clarification on fee changes. 4 Travis Myren said it would be on a subsequent slide. 5 6 Slide #32 Public fete. EMS Revenue — Collected by Tax Administration Emwgency Medical Servi Charges 433aa,aaa � - 53 CuaCA --!m Ir G]GQOIOrA I §LSMDX sa "MA-13 RIS5-7A "MW-31 "=A-17 "MU-M r< NMt ff3Md.T3 ff=-5 mftd ORANGE COUNTY 32 NOR-n[CAROLINA 7 8 9 22 1 Slide #33 Current Comparison CMS-Centers for Medicare and Medicaid Services ENS Raw Ratan 0wham Grlfnrd fAidbe 0-411 tMia3f EME sma,Rata Rata ldgfcm Rata 9qfMff Rats tioftM5 Rate %Df[?AS AL5 $2713.91 $446 IM 556@ Ims $425 15�J3 34�a i4ilt �an�m+.pney ALS $""7 $7136 I9799 $A 2ADAi $675 15+1 t $475 146711 ITmorgme ALS 13550.719 511313 35791 51.301 290N 597e �_� 957 Ean.r�aery _ . I 61.3 #236.62 5373 35791 5473 29051 $355 fsa't saw 127% A2orFlmaapncy BU $37ARS4 $58¢ X5791757 2A05K $556 jsa� ;ws KIM" W02 9113 X5491 915 am% $12 j5a% ORANGE COUNTY NOffn f CAROLINA 2 3 Travis Myren said the chart addressed Commissioner McKee's question about fees. He 4 said that to be more aligned with Wake and Durham counties, staff recommends 150% of the 5 allowable rate. 6 7 Slide #34 Recommended utas C. MS-Centers for Medicare and Mr^dicaid&--,.r rocs ENS Sass Ratan Guaham GuNwd VA&v 1kan901 fl II tHARG!TYRE !Sari Rata Ran %G!` Rats 16 yfCA4S Rate 96 of ENS.. AL5 $Z79s,94 $446 257% 5568 2ws $429 I+W% $42S 1505 r6'or►Em�arx7r 11.9 Wis? $746. 25796 5999 2WN $675 .t+3A9i. +675 "M Emarg-cy ALS 2 $550.719 %022 X57% $1..301 2f1051 5975 im $445 15074 6L5 #236.62 $371 35791 9473 200 $355 X50711 $735 15197A. Nari4mmprrtq 6mar6a+teY $37W54 $594 JIM 9757 a9m $561 J MR $.%V m4m $0.02 912 350% 915 am% 512 JIM Consistentwith Durham and Wake Counties ORANGE COUNTY 6 No Xchange for non-transports NIO T7f CAROLINA 8 9 Chair Price asked if the difference between the county rates is because Orange County 10 has not increased when others have overtime. 23 1 Kim Woodward, Emergency Medical Services Division Chief, said that Orange County 2 has traditionally been under the rates of the other counties. 3 Kirby Saunders said that the focus has been on rates rather than percentages. He said 4 that a standard percentage is 150%, but that is community dependent. He said they must 5 consider the payer mix and review if the rates will disproportionately impact any of the users of 6 the system. He said that he is unsure of the payer mixes of the different counties but suspects 7 that Durham and Wake will also be increasing their percent allowable. He said staff feels 8 comfortable with the 150% recommendation. 9 Commissioner McKee asked what the delinquency and write off is currently and how will 10 the increase affect that. 11 Kim Woodward said "self-payers" is the lowest amount that the county gets back as 12 revenue, and that rate is currently 14%. She said that they have the EMS assistance program 13 that assists payers currently below poverty level. 14 Commissioner McKee asked if most of this is paid by private insurance. 15 Kim Woodward said that is the intent, but private insurance will pay more. 16 Kirby Saunders said 32% users are on Medicare, 23% are private insurance, and 20% 17 are self-pay. He said they collect 81% from Medicare, 74% from private insurance, and 14% 18 from self-pay. He said there are programs to assist those that cannot pay, and he is not 19 concerned that this will disproportionately affect any payer. 20 Commissioner Bedford read from the County Manager's FY23 Recommended Budget 21 document and asked what "the redeployment of our agency's inventory management system, 22 OperativelQ" meant. 23 Kirby Saunders said it is the internal supply and logistics tracking software. He said that 24 it helps determine what type of equipment is needed and is also what the department uses to 25 make orders. He said they are working to redeploy that, and they want to reduce amount of time 26 staff, crews, supervisors, are having to come to warehouse to pick up supplies. He said that this 27 is coming back online after the pandemic. 28 Commissioner Hamilton asked about the EMS SMART Goal #3 to improve the 60% 29 adherence rate. She wanted to know if the dotted line meant everyone or an average. She 30 asked if they are looking for every month or yearly. 31 Kirby Saunders said it is month to month. He said they want to stay as close to 60% 32 adherence as possible. He said that closer to the dotted line, the better the response time. He 33 said he expects it to stabilize when the new units are online. He said that this will help with 34 response time and that it is their assumption that adding resources is the only way to decrease 35 that time. 36 Commissioner Richards asked about the reliance on mutual aid. 37 Kim Woodward said South Orange Rescue Squad is a partner and they have expanded 38 as much as possible. She said that the community is being impacted. She said they have not 39 had the same attrition in staff compared to surrounding agencies, they are going down units. 40 She said that the BLS resources have helped reduce reliance on mutual aid compared to 41 surrounding agencies. She said that the reliance on mutual aid drives up call volumes, 42 Commissioner Richards asked if there is data on response time for mutual aid compared 43 to intra-county. 44 Kirby Saunders said it is about 20 minutes, compared to 11-minute average for all calls. 45 He said they are under 10 minutes for Advanced Life Support (ALS) calls. He said the goal is to 46 get the calls to 60% rate under 9 minutes. 47 Commissioner Richards asked if the county has given out almost double the mutual aid 48 than they have received. 49 Kirby Saunders said yes, but that does not mean they ran a call in another county. He 50 said that a lot of that is moving a county line to standby in case they are needed to assist a 51 partner agency. He said that they try to honor the request if resources are available, but they do 24 1 deny requests if they are not available. He said that unfortunately, partners in other counties are 2 not able to honor requests at the same rate Orange County provides. 3 Commissioner Richards said she is having trouble wrapping her head around the 4 sentence that says it will reduce the county's reliance on mutual aid but at the same time, the 5 county is only receiving half of the mutual aid that it is giving out. 6 Chair Price asked if the county will be doing the 988 number for suicide prevention. She 7 said that might be from the Health Department and that it can be discussed during their 8 presentation. 9 Kirby Saunders said there is a lot of discussion with partner groups across the human 10 service spectrum to address mental health needs. 11 12 Slide #35 Public Safety herft page 253 Total expenditure budget $16,628,248 — ret Cwnty cast increaa5e of 6316,107 Qver Haase Budgget • Recommended Budget Changes — 5612,696 increase for fifteen(15)Detention C f ricer% — Paa*Oy-Dffset by expenditure redeclions-$304,379 MerripareryPermonnel $2D2,&N r rkolo"end taoon*os S44,0W Innvae Purchase forResaI8 $53,592 ORANGE COUNTY 35 l3fL 1]C CARD]ANA 13 14 Sheriff Blackwood introduced himself and staff. 15 16 25 1 Slide #36 Public Safety • Sheriff — page 253 - 2016 $taffing Study- Moseley Architects Adn**WzWn?Sp`clal Function 0.2 WaketR#laa" 166 ShIltSupar ars 8.0 uontmPHowang 216 Food Soolm %5 3r [1#pllail 120 TOTALPro)etxedl 744 Ex+sllnq Staff 43 Pro�+ecteotNe�vSta�?' 3>' ORANGE COUNTY 3f, NOff J[CAROLLNA 2 3 Travis Myren said that county staff and the Sheriff agreed that 31 new staff positions 4 probably is not the right number and would need to revisit the need once the detention center 5 has opened. 6 7 Slide #37 Public Safety • Sheriff — page 253 DetL-ntion DenterStafflnq Request Four#UeskVi7t4c l 10 2 0 9 0 D-[a 10 10 Hoxang Ftnun& 301 do 10a Food Delwery 101 20 100 3maM-SpeddlIWIhm Fknn&lrlg 113 1 a ooki1g11Aaljae ;10 10 nL�Ice°IkvWicrEsuri inFaci 10 10[] Rove 1 10 nwec' 10 2 0 1.0 oEll 7JO4 tual re Footage_ Id,57 48,M1 ORANGE COUNTY 37. 1 17AR01-.[NA 8 9 Travis Myren said this table compares the posts that are in the old and new detention 10 centers. He said these are posts that cannot be vacant and it is going from seven to fifteen. He 26 1 said that each post will require about 2.4 full time equivalents for every 12-hour shift 2 requirement. 3 Commissioner McKee said he recalled a discussion of the need for new personnel when 4 the new facility was being built and asked the Sheriff to describe the conversation. 5 Sheriff Blackwood said the entire facility is now more secure and efficient compared to 6 the previous design. He said that the operation of a detention center requires more people 7 because there are more stations. 8 Commissioner McKee asked if more personnel are needed to transport the inmates. 9 Sheriff Blackwood said yes and that transport teams within the facility and transport 10 teams outside the facility for transport to courthouse have been created for that. 11 Commissioner McKee asked if the number would get them operational efficiency 12 regarding safety of the inmates and safety of the personnel. 13 Sheriff Blackwood said yes. He said they have met with both managers and the person 14 that did the study. He said he expressed concern with adding 31 employees. He said that 15 reducing it below fifteen would be catastrophic. He said that he will try it, and the command staff 16 have visited the detention center every day. He said they have had roundtable discussions 17 within the detention center to determine peak times and when additional personnel might be 18 needed. He said that his patrol staff are not detention certified so they need to be cautious. 19 Commissioner McKee said that goes to his concern about fifteen not being enough 20 because they have had a very good record of not having major incidents and he wants to staff 21 at a level to continue that. 22 Sheriff Blackwood said that he is a co-chair of the Governor's Crime Commission and in 23 2017 they commissioned a study of prisons across the nation. He said that the most 24 outstanding takeaway from the study was that adequate staff and leadership must be strong — 25 therefore investment in personnel must come first and effectiveness is not guaranteed without 26 trained staff. 27 Commissioner Richards encouraged the other commissioners to visit the detention 28 center. She said that seeing it made her better aware of the needs. 29 Commissioner McKee also encourage commissioners to visit the old detention center for 30 context. 31 Sheriff Blackwood said it is a complete transition from the old one. He said that he has 32 been in this business for 42 years and the detention center is the best thing to have happened 33 to their department during that time. He said you see chairs and opportunities in the center and 34 that he is very excited about that. He said that they have talked about building a garden where 35 people could take pictures. 36 Chair Price said there is judge's bench in the detention center and asked about 37 transportation needs. 38 Sheriff Blackwood said that they there are some requirements under the law that 39 mandate certain inmates be taken to the courthouse, but they process as many as they can at 40 the jail. 41 42 27 1 Slide #38 Public Safety • Sheriff page 253 — Cal15 for Service Sheriff's off ke-Calls for Service AgMD MIN ,!�Zw Miffi. MAM 35,0 _ IDDM 5xw srmcFau r�nlsla nrmwai nr mx>.-acro ORANGE COUNTY 38 KOOK 7 I CAROLINA 2 3 4 Slide #39 Public Safety Sheriff — page 253 — Average Scene Time and Response Time Shertff'sofficeAverage Scene Sheriff's office Average Response Tlmc T1mr in Minutes LEM 7101 1400 :y, 1l9d i1:Kd 'i ds 4013 yy➢Q •cm _ 1GO4 a 00 - x1.44 - arw E1r.44 - dO4 I. - ITOD - 204 FV2464•.L9 FURS-16 FY 211012i Fw lmi-21— PV2DLD-L5 PA W 24 rw w2lM1 Fw 36t1-1.2'k76 ORANGE COUNTY 34 NORnn I CAROLINA 5 6 7 28 1 Slide #40 Public Safety * 'Sheriff SMART Goal - page 257 Goal 3:Income partiopants in the CDun natad Do Di d Over does Red uction EFfwt[UK*El Pru gran by IS%b"a rid of 1`IOU 126 ------------- CL 6amd Genal: Fr V lUU g Au5frrMGaal' fF3 9lM ZI}!1 �C42 Perfambnem lusewkwt:Frumlanwy 11hraugh December 31,2021,the Sherif!'e€rf rim made 93 referrals to the OMRE Prof,rarm Fcainju ly 1,2M1 through Mardi 1,2M2,the Sit erifi's Office made]L6 reie rral s m the C000 9 mWw°. ORANGE COUNTY sr- N,4Drrn f CkROLLNA 2 3 Sheriff Blackwood said this program was modeled after the Angel and ANCHOR 4 Programs. He said the goal is to interrupt opioid overdoses. He said that those who use these 5 substances can ask for help and immediately be referred to CJRD. He said he has worked with 6 a local business owner to pay for someone to be put in a treatment center or fly them out of 7 state to put them in treatment. 8 Jamie Sykes said that he knew that Sheriff Blackwood would not mention this, but that 9 Sheriff Blackwood has personally paid for treatment options for individuals in the county. 10 Sheriff Blackwood said that simply, they do what needs to be done, if they can do it. He 11 said they have bought clothes, tires, and paid for power bills to try to help people. He said that 12 there are still people out there who need help. He said they need to address where opioids are 13 coming from. He said that EMS gives information to people about resources. He said that other 14 counties dealing with this issue use it a lot more than Orange County. He said that the hospitals 15 help a lot and there are resources here that are not available in other counties. He said that 16 while it is a great program to have, it is filling a gap. He said they remain committed to the 17 COORE program. 18 Chair Price said she sees emails about people in need and said the Sheriff's Office 19 always steps up. 20 Commissioner Hamilton asked for more information regarding page 254 of the 21 recommended budget document. She said that the Jail Operations General Fund and Personnel 22 services are at zero and asked why. 23 Travis Myren said all the Sheriff's personnel are budgeted in a different program. He 24 said that if you add up the totals on page 253, the totals are $15.6 million and $15.3 million, and 25 the difference is what is in operations. 26 Commissioner Hamilton asked why would personnel services not be broken out for jail 27 operations. 28 Travis Myren said personnel are switched between jail and non-jail operations. 29 Commissioner Hamilton asked if the new fifteen staff members will also switch. 29 1 Sheriff Blackwood said the new positions will eliminate the need for switching personnel 2 from the road and detention center. He said that would allow a specific budget. He said it would 3 be prudent to track that to show who is at the detention center versus the road. 4 Commissioner Richards asked how assumptions are reflected in the budget process. 5 She said if they assume they will get to fifteen, how do they see what the impact is. She said 6 that moving people back and forth is a built-in inefficiency. She mentioned that staff must be 7 detention center certified, so there are some built in inefficiencies. 8 Sheriff Blackwood said that a patrol officer does not take care of detention center tasks if 9 they are not certified. He said if they are working on detention center tasks, then they are with a 10 certified detention officer. 11 Commissioner Richards said that if they are no longer having to rotate the staff then 12 there should be a positive impact. 13 Bonnie Hammersley said that the budget does show the partial offset position 14 reductions. She said that if the Sheriff does not get fifteen positions, then he would need the 15 $300,379 that would otherwise be offset. She said the budget makes reduction assumptions 16 based on the fifteen new positions. 17 Commissioner Richards said that was what she was looking for. 18 Commissioner McKee asked if that left the effective cost at $300,000. 19 Bonnie Hammersley said yes. 20 Chair Price asked if they are moving past non-departmental. 21 Travis Myren said yes but that he can go over the details if they would prefer. 22 Commissioner Fowler asked if that included Juvenile Crime Prevention Council (JCPC) 23 items. She asked if it is reflected on the revenue side. 24 Travis Myren said yes, that will be in the juvenile justice budget. 25 Commissioner Fowler said she did not see the expected revenue but saw the 26 expenditure of$107,000. 27 Travis Myren said that it might be housed in the DSS budget, and he will get clarification. 28 Chair Price asked if Boomerang did not make a request. 29 Commissioner Fowler said they were not given JCPC funding but were given funding in 30 other places. 31 Commissioner Richards asked what JCPC is. 32 Commissioner Fowler said it is the Juvenile Crime Prevention Council. She said the 33 programs are by nonprofits that run through Orange County and the funds are from the JCPC 34 from the state. She said the county has a matching fund for the JCPC they administer. 35 Commissioner Richards asked if this reflects the county's matching funds. 36 Commissioner Fowler said that the $107,000 reflects the county's mandated matching 37 funds. 38 Travis Myren said the state makes payments directly, so they do not flow through 39 county's budget. 40 Commissioner Richards asked if it is true for any types of all state funds. 41 Bonnie Hammersley said no, just this one because it is directly from the state. 42 Nancy Coston, Social Services Director, said she will send the commissioners the 43 funding percentages to show the breakdown of contributions from the county and the state. 44 Commissioner Richards said they also did not have the outside agency information. 45 Travis Myren said that will come on the 261h at the next budget work session. 46 47 48 30 1 Slide #41 Human Services • Aging - page 47 Total Expenditure Budget-$2,653,659 — Net County costs increase by$9,744from Base.Bardget Recommended Budget Changes — $70,4B4gaantfunding toccmtinuecurentlevelofeervic&f r5eniorLurcch Program — $21,00DgrwircreaserorSerrorCerd2fProgram services — $3,707 increase irp*kfingcosta — $3,185restarestrauei&.miring to pry-parrderrric Duels $2,922 gmm run&V d"reas Oor Serwr Hraldh 4:4&dlnation ORANGE COUNTY s, N0FUTI t CLLR YLINA 2 3 Janice Tyler, Department on Aging Director, introduced herself and the department's 4 Business Manager, Anshu Gupta. 5 6 Slide #42 Human Services • ,aging - page 47 Senior Eurxh Program Meals Served +qme x aec. s•�s — KD .•.}e_ �a _� :5.5`6 Y59i0C< . 2�.5C6 — xqo¢ MON - — LRDIO — Afli:1 `:S.i.r f`fe-12 IS Yi.le illi-19 R�� T�!3i 1'Y3®Y21Pml I^S--^a3.Y! e.dir ORANGE COUNTY s�, NORTI t CrtdLOL NA 7 8 Commissioner Bedford said she thinks there was a lot of hidden hunger before the 9 pandemic. She said that she finds the increase for senior lunches astounding. 10 31 1 Janice Tyler said she and her staff agree. She said it is a 43% increase from what it was 2 pre-pandemic. She said they are running the dual program that allows the option to dine-in or 3 drive-through. She said they are running a survey to see if they can figure out why folks are 4 wanting to drive through rather than come in. She said that if the emergency declaration 5 expires, the drive-through option will go away because they currently have a waiver from the 6 state to operate that option. She said that what is not reflected in the budget is the ARPA 7 funding they will get from the Department of Social Services (DOSS) and some of that will go 8 towards meals and that may help keep the curb-side meal program going. 9 Commissioner Bedford said she is very interested in seeing the survey results. 10 Chair Price asked if they were serving enough food for the recipient to also have dinner. 11 Janice Tyler said no. She said that early on they were serving meals three days a week 12 and each service had two meals. She said this equated to an extra meal each week at 6 meals 13 rather than five. She said that she has had questions about serving dinner. 14 Travis Myren said the ARPA money that Janice was referring to is not county ARPA but 15 directly from the state to the Department on Aging. 16 17 Slide #43 Human Services Aging — page 47 Senior Center Attendance 2x®o — 2p:kiC P�.2t+� i9R.I5S x isn voow :aouz 5q,uuo — M-1-1.7 FUN-= FJbs-17 Ff]7-Lf Ff]FLQ rY]aaq IY-71 ►-3a14-SZPM FR=-LI LNK ORANGE COUNTY 43 NDgT7[CARO]_LNA 18 19 20 21 32 1 Slide #44 Human Services • Aging page 47 Number of%544 per Individual per'Year a>a e-m 77M �otal4ltendense nag To 00 tam sty se o0 w.ao is o0 a¢An ]CDs om A-EF]! RD-1a ri]6ZS PT ll-ie ITf•ae rrm-aa IYn-31 T�2II-Z3 FFA IY%la]-3! d�N ORANGE COUNTY sa N10F[T]l CLLR YLuvx 2 3 4 Slide #45 Hunan Services • Aging STAT Gaal — page 5 Gaal i 1'raW�e an au•erape aF�SEt7Partlrlpirras�duplrraled]sers�lres an 6 pror]Tama moaml4.Se nye a elwtrse 6rauP a F aper adwIN lml6ydll4tIrwLinmme;minority end irlmlgranit 0"rogrerns will help Them remain living inttependintly in the c nn-wire end to help slave aQ sdir:el:sc laden. 3Q003 g 25,000 159Q7 i=i��� —i`;—=y„i +ardGoal: #1 1ROOD lustloE Goal: #5 � 59Q0 llyd.63. �) � eat P ° $Pe P p � g� `' 0� e &ti xti Perlem+hitek+�e§eir+eaT; �- Ewrtr gmnng In Tulp M21 padpwwn n,enwrs lmgan-4o Incmaw woh addltlon of onsoo�nwr PnAynmming sslsi*ah t:D%9D rrarn mpauty,i*ciel dis4winrand eocloze tentactMer&mr-ncorealineinlide the tentm rulesm plate.Vrilutromerdrrll tcritinued tb he oHered.StAn:InC Mdrth 2022 cerneN were open ct FuR capecity ard al pre pandernic hours.We&wicipme pancipazlonnurnb rmtotre an track*ah profsvont ORANGE COUNTY 5 6 Commissioner Hamilton asked what is meant by duplicated services. 7 Janice Tyler said that 12,500 is participation, and unduplicated is serving 2,500. 8 Travis Myren said one person could participate in three different things in one day and 9 that would count as three visits. 33 1 Commissioner Hamilton said people who come a lot may skew the number served. She 2 asked what transportation to the Senior Center is going to look like. 3 Travis Myren said the transportation problem is solved for this fiscal year, but they will 4 work with Orange County Transportation Services (OCTS) to make sure it is sustained. 5 Commissioner Hamilton asked what is involved in that. 6 Travis Myren said it would mean finding funding to pay for the trips, but there is a 7 possibility they can apply for state funding to support those trips. 8 Commissioner Hamilton asked how much it costs to provide the service. 9 Travis Myren said around $60,000. 10 Commissioner Hamilton asked how many people that will service. 11 Travis Myren said he and Janice Tyler will provide that information. 12 Janice Tyler said there is transportation on Tuesdays and Thursdays for trips. 13 Commissioner Hamilton asked how many people are using the trips. 14 Janice Tyler said one the previous Tuesday (which was the first day back), and five that 15 day. She said that there are a lot of people out there who need transportation. 16 Travis Myren said capacity at OCTS is limited by number of drivers on staff. 17 Janice Tyler said the fasted growing demographic is 85+ will increase by 265% in next 18 20 years. She said that they have a great partnership with Emergency Services where they 19 work on falls prevention through the Stay Up and Active Program. 20 Commissioner Hamilton asked how many people are already here and how many are 21 coming in. 22 Janice Tyler said the population of those age 60 and over will change by 50% 23 Chair Price said the census is showing big population growth in many places across the 24 state and that North Carolina is a popular destination. She said a lot of people are moving here 25 with young families and staying. 26 Commissioner Hamilton said we want to keep that diversity in age moving to the area. 27 Chair Price says she hears a lot of people say they moved here for their grandchildren. 28 29 Slide #46 Human Services • Alliance Health — page 54 Prpww Alnaunk TWW 'AA.7nrr Afc,-.Ilrr1=.n1';' {.i i'!a5 -ed a , ena urc.Frfivri 1ri11rn-q� 7 ��.�J 7 W'-�. i1epi CA&U191 SerAEes !6mn ul aac:e iRIxmurca Depute-em 5152,156 1122%. t ech aepe+mM 51111,278 62D% TOTAL.ALL SERVICES 51,355,374 111334 ffom ASC awam.MOM soyoaxs WE ORANGE COUNTY NORT][C�%ROL[NA 30 ae 34 1 Slide #47 Human Services i Alliance Health - page 54 Funldlirt9wCountf DeFartrrlenMOMN Dgmrbmnt sMIt4h DtstYkAan 4ntmonA Cnrn nal dkeace Res-3ufce OrMce Case A emn t SpE-cialsi 1_ 95,177 Cnrnlnel bu-LCCe'RE,,dufCe QMI& Mew Hellm Llelson la°Yaulh 5 59,4,9 FIA-anh Depailrrienl Cfrical 5WeJ Work&-Inlegraled Hehamaral Heard 5 ill 200 F-��ulflu algid GS.ritfrF�'.+P �t�F��+17er`E ��f7 F6ehGt�fl� 3 68a5�°, 9.3CIaI Ie's Trawo Facused Thefapsi -]1,9110 �JCIal SeNICeS CareeiISA Fan'dlesiii F ar.ed"JEmces 16 220111 S4Ciel Servin- semces rc+ qE-D&IMal cruldf-ell Ill F0�4ai Gere iS,Qra] TOTAL 4.594929 ORANGE COUN-n T `X)Rrl I CkROUNA 2 3 Commissioner Bedford said she thought they had been pulled back the maintenance of 4 effort funds from Cardinal. She asked if there were any personnel savings from the county by 5 doing that. 6 Travis Myren said these are longstanding contracts, so he does not have a good answer 7 for that. He said the county did take on the administration of those contracts directly. 8 Commissioner Bedford asked if an accounting firm will review all of these to make sure 9 the monies were spent on Orange County residents. 10 Travis Myren said yes and that is why they took it over from Cardinal. He said that 11 Alliance has a different system and will report all finances and performance measures. He said 12 this is a much better system. 13 14 35 1 Slide#48 Human Services b Child Support Services — page 91 Total E"n&ure Budget-$1,194,674 — ?otaArevenue af($1,547.C3r3� W G*mral Fund cocMrJLwAcc—($,312,366) Recommended Budget Changes — Ti36.0CY3increase in legal seNicea for County Attorney to bA fixataftettDUMy hours on child supportcases—No Net CouMy Increase — $7,854increasein net County coatsto reatoretravel&basriiirg to pre-pandemic levels — %7.115 increase inlelephoneexpensesdueloiemoiework — $236,424dec:reaseinrevenuebased onStale esiimatewhich isbased on spending in the p^aryear;spelling down due to vacancies ORANGE COUNTY sF N10FUTI f CILR4YLINA 2 3 Erica Bryant, Child Support Services Director, introduced herself. 4 Travis Myren said the state decrease is based on the spending from the prior year. He 5 said that there were vacancies last year and that accounts for the down spending. He said that 6 is why state money is down. He said those vacancies have been filled and they are fully staffed. 7 Chair Price asked how the staff attorney position splits their time. 8 Travis Myren said it is a fulltime staff attorney that spends 30% of her time on child 9 support cases. 10 Chair Price asked what the reason for the increase is for this position. 11 Travis Myren said this represents the 30% cost of the person's time that is dedicated to 12 Child Support. 13 Erica Bryant said this is a decrease from two years ago. She said before this, they had a 14 contract attorney that was budgeted at a higher rate. She said they had budgeted zero last year, 15 but that they needed to budget it this way for state reimbursement. 16 Chair Price asked if one staff attorney works 30% on child support, what do they work on 17 for the other 70% of their time. 18 Erica Bryant said they spend 30% of time dedicated to Child Support Services and the 19 other time they are dedicated to the County Attorney's office. 20 Travis Myren said for the state to reimburse this as a Child Support expense, it needs to 21 be budgeted it in that department. He said that it is not an actual increase across the county 22 budget. 23 Commissioner Fowler asked if there was a correlating decrease in county attorney's 24 budget 25 Travis Myren said yes. 26 Commissioner McKee asked if the state reimbursement will come back to full funding 27 once the spending reflects the fully staffed positions. 28 Travis Myren said he expects that to occur. 29 30 36 1 Slide #49 Human Services • Child Support Services — page 91 New Ch l Id 5m pport Orders Total Child Support°Col lected Established 54�Pm M 1A! .5.1 xxalns 13:_ $i LLLajlm C 11i 116 — 1.�ry 1[t 9+v5�I:A66 1® :x �,� - 94606A6R es V15mPm tit 53606A0@ Ac SC $1,S Pm felt-Ca FTBI-19 RM-M MENU nM21--V"EUI-75 "U-'U MM331 "M-M MMU F73R71-S11'Y.ID2,i 75 P-1 mbx P-1 a'di'd Federal walver In pwe 4durin!;pand&mic lot trtcIlWduals meingpublica6aWanet(Med"k,Cah Benefits) Court ectiviiiies were curtaiedduring pxWeinnic ` ORANGE COUNTY 49 N10FtT1 t CILROLteax 2 3 4 Slide #50 Human Services * Chip Support Services — page 94 Gaal 3traincrease oApoluns,and pmldeaddINNInsuurces,{sue!5 tkwaoswillteresatleasd25customersper month to 0ran®e rcunty Ewoyoment WV4as 311 25 �211 ————————f———------�.-�.--—f� @aardGslal! Ift � s�7 15 1 19 rf %stimGoal! ka l Prwe%; Jul, Aug 5W, Qi, Naw, Der. Jrst Feb, IMtr, .Apr, Kite, Jun, 21121 20221 2Jffii 2@1 2021 2MI 21122 21122 31121 20,.'3 2022 2DU �errama-.ce Asses smentTrtrk.ing Gd this god hat plouen to 6e t dlallenpe_Kiexvl4radlin,g,in addirimto moor Amining on the&an mated pman,will be implemMed imediato-ly_ ORANGE COUNTY 50 NOWn I CAROLINA5 6 Commissioner McKee asked how many of the referrals for employment are successful in 7 acquiring a job and holding it. 8 Erica Bryant said that it needs to be tracked better. She said there is data on pay for 9 referrals, but not where their employment is coming from. 37 1 Commissioner McKee said it would be an interesting piece of information to know going 2 forward. 3 Erica Bryant said their services are so broad that even if not referred to an actual job, 4 they are on the right path. 5 Commissioner Hamilton asked if they should expect actual child support collections to 6 be higher due to filling vacancies. 7 Erica Bryant said she expects it will. 8 Commissioner Hamilton said that she is hearing there are a lot of factors that determine 9 what is collected and it is hard to know exactly what extra staff will bring. 10 Erica Bryant said she can see how long it takes to process a withholding and to get a 11 case into court, which is delayed with lack of staff. 12 Commissioner Hamilton said she is interested to see the impact additional staff will have 13 on this next year. 14 15 Slide #51 Human Services Health Department — page 196 E Total Expenditure Dudget-$11,374,306 — $SC.B2,Bincrease in netcaunty cotbcomparedba Base BAget • RiKommended Budget Changes $2,769rarBoerdaIH9arlh marrsbwshpands — $34,701 to restore travel 8 treining to pre-pendew&levels — Now Dien list Dental AtssisiHnt,end 4.5 Mobile Dental Clinic Operstar(existing FTEgreviomsly IDG%in Trarsponation services)offsettayopermtional eawa►ge, +ares:"ideoul health sstrlclt lesrnls and Incrta!lrd mefta d maxmNzahan Cost SOW&A ant $34,S2*IncromeonDr:nlalHeohSewn for dentalaqulp ntropalr. mentecwKe&vW cNdi,:&rd*cceMance,charges ORANGE COUNTY i tMWnI CAROLLISIA 16 17 Quintana Stewart, Health Director, and Micah Guindon, the Finances and Administrative 18 Services Manager for the Health Department, introduced themselves. 19 20 38 1 Slide #52 Human Services • Health Department — page 196 Recommended BudgetChanges — $12.565increasa to met demand for Nico4tine Re,placewerATherapy,deparLment auppwsand contr&I Interp oters — 397,960 r�craasrin A&anclnp E y"J.clta addras COVI0.19ralated naalth dlspaaatlta 340,370Ejrv1r nWHaamhrrv+rrarr mes*from wceasa£ wmanlaebdlot cfo Offfaetsincrease fraim0.6 FTE to 1.0 FTE fm BiDtai7oriam-Pkepsredrass caoFdinabor — $4,170expanaeixteaaeincredit card acceptancechuge•sforEnvironmantal Hh Dlva+an — $11,227decntseinselffpsyrevenueinPersonal HeafthDivision ORANGE COUNTY 5 N10FUT]t CILR4YLI NA 2 3 4 Slide #53 Human ;services Health Department — page 196 • Dental Health Services DIvlston Dema l Care Patient Visits mm 6�wu E924 6942 RB75 anuo Eiai 6M MW +gym s�oa — aeBa ]®m — n FXMiSA4 PYIDWi5 FVW155 46 FIXPY2 V FY3017-LB PY'mlhBILB FUM9-10 Fr22&Zk RMA-22 FIX21-23 ND' BW{e[ GRANGE COUNTY 53 NOWn t CAROLINA 5 6 Travis Myren said he was expecting to see more of an increase from adding a dentist, 7 but due to dental hygienist shortages, only one clinic can operate at a time. He said that 8 additional staff would allow clinics in both Chapel Hill and Hillsborough to operate 9 simultaneously. 10 Commissioner McKee asked if the clinics flip back and forth opening every other day. 39 1 Quintana Stewart said the medical clinic is switching between locations daily. 2 Commissioner McKee said he recalls the conversation about the dental clinic. 3 Quintana Stewart said the dental clinic is operated two days a week at the mobile unit, 4 and the Hillsborough site is also operating concurrently on those days. 5 Travis Myren said he was confusing the dental clinic operational days with the medical 6 clinic. 7 8 Slide #54 Human Services • Health Department — page 19 Dental Health Gervlces 0Iv1eion Dental Revenue by Source d.�awa ORANGE COUNTY 54 NOWn E CAROLINA 9 10 11 Slide #55 Human Services . Health [department — page 196 Environmental Health Divislon Environmental HealVi Cost Rkcovwy PM19-20 37 8-- -UO2&21 428% 021-22 Projedon 426V U22.23 BuMet 428c.;6 ORANGE COUNTY 35 M]HT]L CAROLLN A 12 40 1 Slide #56 Human Services Health Department — page 196 Now Food Establishment Permits Issued 72 F9 W 91 44 MD17-18 FYA 1B.19 FY2QiUa FYXID-11 FrID21-U Prat FY7M-239W]a, ORANGE COUNTY 56 N10F'T]f CILR YLINA 2 3 4 Slide #57 Human ;services Health Department - - RSI~fim*for Now Rovaurank Plans—N1 ley C ana in FY2016-19 RewiewTifne fur New ResMuant flans a Do ao 2 to,, v 10 — a� s "MT-,@ PvMIMB "Mi414 F•DF]biI Fyma-app[ Fb2C�B.—a Hudw ORANGE COUNTY 57 NOWn[CAROLINA 5 6 Travis Myren said this slide shows the impact policy changes can have. 7 8 41 1 Slide #58 Human Services • Healthi Department - page 196 Personal Health Services Dkvkslon PME MM MILM M- 111= FY2D1!;LZ3 3B i IQFY2020-21 X119. -021-22 Pr jechm 3241 FY2U22-73 Budget 2F.2%e • FY 22-23 COM Ri�oowary Redualim u Expeme wwr*esssIn convent Interpeaters($+,OO mod supolles f$11,000J Decrearsedself-payarod Medicmid cockskAmAwith trends( 2,000) raven uedecreeaa. ORANGE COUNTY 5B NOWn t CAROLfNA 2 3 4 Slide #59 Human Services Health Department - page 196 • Postnatal Care — %athamevisitsmadewithintweew+ee&sofdelvery 40%prejectsd dor FY2021.22 — Hroma viskspefftiellp suapandeddudng FY2021-22duata COVID 76%b4p1*d for FY2022,2S • Medlcel Services for Uninsured,Underinsured,and Medicaid E I igiWe Clients — Numbgr of chod h*alth vws — 1 d29 in FY2020-21 1350praj*.:1 dln FY2021 — 1500b udgetedin FY2022-2i ORANGE COUNTY 54 NC1R7]t Gi ROLLNA 5 6 7 8 42 1 Slide #60 Human Services Health Department SMART Goal — pie 203 Goad'brpmveamen hnhealthemeservicesSaFamilieseruoilledinthe Family SucnessAllia�J SAI byhm ng the rhm4mrof farnlir€'with amedgi$homeatarfit Vlv oWI'Meend d pre AvA war- :u 310 BoardGoaf. S1 90 o xd "" E lu it a aa1: ari x ad 30 lul, Aug, Sep, Od, *d ax, Der, Jars. feb, kLLr. Apc, May. Jun, 202] 2027 2021 2021 2021 2021 2442 24022 2422 2442 2442 2027 Performance,Amimment As hesllFry outcmes)accem to-cane emonVs m a pal,slsfd have hegm callecting this data paini. From FU Farnilies and are entering it.inia our brand new darahaw ruJI ed out in Fetrjwy2M.rKs new database will allow these data to be pulled In a@pegate for reporIwig pwrpme€rn the future, ORANGE COUNTY sack NOWn[CAROLINA 2 3 Quintana Stewart said the Family Success Alliance has been around for quite a while. 4 She said they are making the dental and medical homes a top priority because this is a basic 5 need families have. She said they are also now also working with NC integrated care for kids' 6 program that serves three counties in the region. She said they continue to work with partners to 7 focus on reading and other social needs. 8 Commissioner Fowler asked if they are serving as the medical home. 9 Quintana Stewart said they make the health department the first option but will refer out 10 if that is more convenient for the families. She said that the 988 number is hoping to be rolled 11 out this summer. She said it is like 911 but focused on mental health emergencies like suicide 12 and suicide prevention. She said that this is a 24/7 call center like 911 and will connect the 13 caller to a mental health care professional. 14 Chair Price asked if it will be from the Health Department. 15 Quintana Stewart said that it is being operating by the state's Department of Health and 16 Humans Services (DHHS). 17 18 43 1 Slide #61 Human Services Housing Qepartmergt — page 204 Total expenditure budget-$7,601,852 — Net County coat Imfeassof$,4131.470 FkKommended Budget Changes Add leaVotary s fn 10 S.Outnrlm HhWW SM1CaSto serve w alk4ft-$1 7,51.9 — Transitirn Single Family Repair end Lligeart Repan Programs beck to Gensial Fund- $77,532 — Transf*r.SOHRAD,Rapid R*howmq,Rousing Lacator.wW H Stability on 1h& Parviorshlplo find Fbmswssnsss I�Wg*tto sham cows with^vwirpallties-$406,290 — Incr*asoCowmyrrundwgto<Rapid R*+wusing.-$1D2,MI untyShare) OKANGE COUNTY 61 N Wn[CAROLINA 2 3 Travis Myren said staff will have a backup budget plan for proposed shared costs with 4 municipalities for the Partnership for Housing. 5 Commissioner Bedford asked if they are also transitioning SOHRAD to Housing from 6 Criminal Justice. 7 Travis Myren said they both have goals around reducing the number of unhoused. 8 Commissioner Richards asked if$406,280 is the total cost. 9 Travis Myren said the $406,280 is the revenue coming from the municipalities and the 10 county portion will increase by $102,936. 11 Commissioner Richards asked what the county share is. 12 Commissioner Bedford said it was around $200,000 and a bit more. 13 Corey Root said the Rapid Rehousing Program has expanded from two case managers 14 to four. She said they started this last Monday. She said they are funded by the ESGCV 15 funding, and the county was able to apply for more funds because they are using them. She 16 said this program provides short-term services for folks exiting homelessness. She said the cost 17 is going up to cover the client needs portion. She said that for example, funding for rent, utilities, 18 arrears, etc. 19 Commissioner Fowler asked if SOHRAD is recommended at $119,000. 20 Travis Myren said that is the county portion of the total cost of the program. 21 Commissioner Fowler said she thought they would not use ARPA for that. 22 Travis Myren said if he said that, it is incorrect. 23 24 44 1 Slide #62 Human Services * Housing Department page 204 Recommended BudgetChan� s — Inctom HUD futodlngfor vauch -$261.506 — Transition siaiflng cmisfarfaur(4)FTE from ARPAIo General Fund-$319 1532 ORANGE COUNTY 62 N'0F ][CAROLINA 2 3 Chair Price asked if the increase from 2021-2023 should be expected to remain going 4 forward. She asked if the increases would continue due to the municipal allocations being 5 included in the budget. She referred to page 204 of the recommended budget document at the 6 top for personnel services. 7 Corey Root said some of this is for replacing ARPA one time funding with general fund 8 revenue, so yes, it will be a continued cost. 9 Chair Price asked if municipalities were putting their contribution into the county budget. 10 Travis Myren said yes. 11 12 45 1 Slide #63 Human Services Housing ( RPA) — page 63 * Total recommended. $4-582.948 u u. ou - ..a o ecu TOW Amount Aniount � Houskng Locator* $29,610 $3%895 SAW745 Landlord I11ccv1lNe Program $55,000 W'ODI) :$7.5,000 Hvursiflg Helpilnoe $32,202 W05.0W $237.292 Emergency Houshig Assivance $1,626,357 $4,2O1,O41 59,827,398 Strae1.0utreach, Harm Reduction and Defection HRAM' 15Ci,O1lO ;119,9 $279,922 TOW X4.'9 2, $4„58 A48 1$9,4185, 17 `Represents V*oountyr portion, funded In [he Rartntrship Model ORANGE COUNTY tvOWn[CkR€}LCNA 2 3 4 Slide #64 Pre-Pandemic Comparison Comparingr FY2019-2Q 36.264,&26 31913,G34 555064 X1,515910 r 82022-23 $12,18"00 31.923,330 fA.51290 S606,427 $5.072.095 iVJ%rente 55,889,972 Saw 496 54'5 f2,fid'& M514 343 5458,t95 Housing Department is providing additional services Longtlme Homeown*r Assistance program (properly tax relief) — EmeWricy 144auaing Assistance, Eviction Diversion Pr-gran, Homsflq Helpline Eviction Diversion Program Housing Cholcfr Vouchers i HCV) —Landlord Imeritives Orange County Partnership to End Namelessness -Rapid Re bouaing, Street Outreach, Harm Reduction and Deflection(SOHRAD+, co-wiianaped with CJRD), Hauslitg Stability ORANGE COUNTY es NORT]i CAROLINA 5 6 46 1 Slide #65 Human Services Housing Dept. — page 204 — Housing Roadmap • SInce 2420, Heustng has receNed $16 milllan In one-time pandemic response grants Housing Pandemic Grants SE QQa,DDG &544= M Qm QQa Id p(Ofi-W 2 5+3t1 SW s27)s�a 5t QM,QQO 32,32$,184 d2.0W.01)) 51,371,491 51 QGI,QQQ , .725 5391,133 Goamy0QF'A GQunlyGMES w4ODG Em.iprcy HCV€rPMs H44EAPP HOPE1 U NGOHHS 501UNOM Mart ORANGE COUNTY 65 nx3Fsr]i CliR ILINA 2 3 Commissioner Richards thanked Corey Root for breaking this information out. She 4 asked if this is as close as they can get to what was being spent on housing pre-pandemic. 5 Corey Root said yes, and that any additional programs were listed below. 6 Commissioner Richards asked what kind of reduction they have seen in emergency 7 housing requests now that they are moving from pandemic to endemic. 8 Corey Root said if anything the demand is increasing. She said she would like to come 9 back to Board in the fall with some options for the Emergency Housing Assistance Program. 10 She said they can continue to run a generous program without caps like now, or the Board can 11 provide staff direction and guidelines. 12 Commissioner Richards asked if there is data on this program. 13 Corey Root said that is coming up in the presentation. 14 Commissioner Richards said she is not sure about putting $4 million in the budget for 15 emergency efforts when there is also a need for emergency housing and asked if it could be 16 used in a different way. 17 Corey Root said cutting off the spigot would cause hardships. She said that trying to get 18 out of the pandemic as much as possible so they are not continuing to see the effects or that a 19 natural slowdown could have occurred and that would have been a stop point. 20 Bonnie Hammersley said there has been an increase. She said there is a tremendous 21 need for emergency housing assistance. She said there is housing and utility assistance. She 22 said that discussions about taking $4 million and putting it towards affordable housing, some 23 commissioners might remember that $5 million for affordable housing did not make a dent. She 24 said that there is a great need for affordable housing but also a great need now for emergency 25 housing assistance. 26 Travis Myren said the intention is to bring those recommendations to the commissioners 27 in the fall. He said that the program design changes would affect the $4 million 28 recommendation. 47 1 Bonnie Hammersley said that another change will occur when the towns solidify their 2 contribution for the emergency housing. She said they helped with CARES Act money in the 3 beginning but not since. 4 5 Slide #66 Herrman Services • Housing Crept. page 204 — Housing Roadmap Transitinrringto ftst-ARP'A — Recommended budget award%S5W.004 Io at�sorb ABPA programs to General Fund Community StHbikyManager tOmanage post ARP,' Pra®rarns,Emergency Housing Asslstairce Team Laad,Eviewn Ci Vfrs On pogtam,County Shar►of Rapid Rrrhous program and Urgent R*palr0Singf*Fvno�RoFmw Frmtls Recor>ti ie rnd Budget uIAIrm Partnershtlp to Enrl HoftwMissness funding to reduce ARPA reliance SOHRAC,Rapid Rahotemaq.Housing Locat*r Department wlll preaWLconsidtanl iindlrugs for Emergency Housing Assistance program Io Berard in Fall. Vtidlll prow�d*BoardYwidtr drflntpmpg ar '�am.rwa+k*wltb asllmat«donnual carYly costs ORANGE COUNTY 6 7 Commissioner McKee asked if the programs extend, has the county locked themselves 8 into the cost since they are in place now. 9 Travis Myren said that staff could alter programming in a way that makes sense for 10 timing and budget. 11 Commissioner McKee said that he wants to be realistic that this would drive a tax 12 increase by itself to sustain it. 13 Commissioner Hamilton said that she is concerned about structural issues in the 14 economy. She said that ARPA was brought into deal with issues because of pandemic. She 15 said that post-pandemic there are other economic factors that are driving up cost of housing in 16 Orange County. She said that the forces of demand of Orange County may outstrip their ability 17 to meet them all. She said that she does not want to put money into underlying structural issue 18 that may not be fixed when there are other needs in the county. She said that she thinks about 19 the school needs and wants to understand the magnitude of the choices they must make with 20 money. She said they need to serve the most vulnerable but not neglect educational needs. She 21 said that she is concerned that they are creating something that is not sustainable and that 22 there are impacts this fiscal year. 23 Commissioner Greene said it is a difficult balancing act. She said that there will need to 24 be caps and lines drawn. She said that their body passed $125 million bond and that only $5 25 million was allotted for housing. She said they need to find a sustainable solution to emergency 26 housing assistance and that it will be painful. She said that the county cannot fix the structural 27 problems but to help those that need help. She said that people cannot make a living to support 28 rent. She said that they all know that, but she wanted to say it. She said they cannot solve the 29 structural problems, but they can do the best they can to help those that need it. 30 48 1 Slide #67 Emergency Dousing Assistance - Assistance provided to 218 households sine 2020 - Provided $9.7 ISA since 2020 from EHA and HOPE 1.0 programs. Emergency 14cusing ASMstance by Household Location 9�KrdU.�C� %3 5M DDa 0 GOO,DDG 5M.000 52 GG].QG] 1i 5G],OW $1 QW.Dw iCarrbao chapts iIdl H116 iarwrh ❑f ENe QjUn1V ORANGE COUNTY "DR7]f C-,%RGLLN A 2 3 4 Slide #68 Emergency Housing i tan - Income and I)emcgraphics o(Hou,seholds eI ved E 4A by Income Level EHA,by Rnce�Ethnickty Unique Maasehofds z Rri.•w ka Yakay. ei ..h�k eus o..w_.V% waw ten. IBM ORANGE COUNTY 5 49 1 Slide #69 Emergency Housing Assistance — Amurint of rAssrstance.by Purpoe EHA by Purpose seN'y.. LAY f H� 7Z aeaWw�onF!n �Lau.r eb ORANGE COUNTY 0 1,X)tT]L CAROIANA 2 3 4 Slide#70 Human Services Housing 'Department — page 204 + Street Outreach,Harm Reduction and Detlecdon (SOHRAD) — Partnershipbe-mean CJRD and Housing mid CoannnunityDevelopment Swt&dIn Oclobw2020 vMhEmwgoncySolutions Grant—ComnaVd Housieg,case menageman't diversion,,peef support — Funded in FY 2021 kry County ABPA,qvlh i FTE added ftm 1,aWlng by Chapel 'Hill, FY 2022-23 budget recommends 4 FTEsrsortinuektilwough County ARPA and Munlcipo Supperl, + Program.Performance—through 313102 — 270 individuals served — a1 modIvduals securedpw+s4ewt houswbg 0$u"H — 67individuals entered transitional how 17 individual*entered*Mor lwrnperary dastinatrans(family,friends,molel,sic) — 24it+inr$viduala providedsuppies,bod,trarsportetian supports — 26indivrdualsrecenrdCO49Dv6ccm — IN indlqodualsprovidedcllnlcalsupport q 1M+individuals defleetedframim enforosmK ktinvolvenner�ki �'IRN IE A`DI�'NAL 1` 7[1 '�a_iEY l]L r„�7tC1]_L�?� 5 6 50 1 Slide #71 Human Services Housing Department - Page 204 Hou:E.i ng Choice Voiwcher5 U nder Lease W _ M 3CO FY37:5-17 Ff34.T..:6 'Y7]:L:P F^ ii7.0 F�',�:{..: r•Y:i 17 Prw MAM-23ELdW r71)voucher holders an! currently conducting Kauaing search ORANGE COUNTY ?1 K%OWn[CAROLINA 2 3 4 Slide #72 Human Services Housing Department - Frage 204 (Urgent Repair U nits. k"i}Iri n"m,►L,s f.actrP hely efx AMI 33 lC — MMS-17 FY31US16 A3al&27 "MrTL FIZAR-39 1TM19-M MHUM21 FWM11.L3 Rr.� FYNU1.25 Single Family Hoaxing Rehabilitation Units o Cam rdn� Ibihibkian oil 101 LOA and MMM4 It[wy,f F2.Y.6-6 7 G S R x i Fy 2DI7-h& R°NS-9 FUM-21) MUM-2i P'a 5331.32 P,ej F*2X2--23 Bud P1 5 6 51 1 Slide #73 Human Services • Housing Dept. SMART Goals — page 212 ft"L:lbw each morNL ZC0 �Hnus�Reol�tls - � �. — ExpQlencFrg Hmn�lereu Board final;JJ0 luskieeGoal,tl5 3 Pr4Bress- 0 =Households Jut Aub Sep, Om Nw,C} . Jan, Feb,#tar,Apo,>titay,Jun. m o-d to Z91ZOt1ZC6t720212Q211IJp1202220£Y=112222222 Hauamg r'erVmance+6sewoern,fienumberofpeople arpealenrJng► reele essln4oange[eurnYrs tanhrs9cra WfAelhe ParJ.rrrshlpb3€ndHu le=r Ismatingmirehouseheldstoho IrLSthanhefure,Ithiphehndthegutwthaf h�nele�ness�wr cammanity ORANGE COUNTY 2 3 4 Slide #74 Human Services Rk -lousing Dept. SMART Goals — pace 21 Gw12:0em*aUJemeandr t nehetweenmerandde t b�JA 90 W 9csard Gaud:ill a3 — „ — — — — — — — — — „ „ — — — ` — - koKeGoat:Rl r�J Pg'Ggfe55: til ML AwL Sep, Ctl Nov, der, lae, Feb„ Mar. Apr, May, Jun, 2021 2821 2Cr21 2021 21211 2021 N22 2W 2022 2022 2022 2422 NODrmwce Atssrrsw*rrt:it Is lo41ng people vAD ham Leen Issued Ilaawg[hobs Veuchers a medkan cd nverihme months to11ndheaslr&The de erkmorkswithdemdlurdstoaaegymd<erdlere ORANGE COUNTY 7.1 NIOWn t CAROLINA 5 6 Commissioner McKee complimented Corey Root and the Housing Department for the 7 work they are doing. He said that it is a difficult issue in Orange County with the income 8 disparities and the land and housing costs escalating. He said he is glad they are bringing it 9 back in the fall. 52 1 Bonnie Hammersley said the $406,000 partnership budget is $270,0000 from Chapel 2 Hill, $99,000 from Carrboro, and $33,302 from Hillsborough. She said this is for the expansion 3 budget. She said that the county's expansion is $209,000, which is already included in the 4 county's budget. 5 Commissioner Fowler asked what changes are being made to lower wait times between 6 voucher and leasing. 7 Corey Root said that the housing locator position that has been requested will work 8 directly with clients. She said that there is a huge need for this. She said that there are needs to 9 help with the housing search and a lot of times there can be quite a bit of trauma experienced 10 around housing. She said that they maintain a list of available units, for others, there is a lot 11 more hands on needs that the housing locator position will fulfill. She said that they are doing 12 some internal shoring up, such as making a codified system with structures processes. She said 13 that if someone hits 30 days without leasing, it gets escalated to the housing locator position. 14 Commissioner Fowler asked if there are enough landlords available. 15 Corey Root said no. 16 Commissioner Fowler asked if that means that even with the best of help, they will not 17 be able to find every person housing. 18 Corey Root said that there are challenges and that they house people every week, but 19 they try to work all the angles. 20 Commissioner Greene said when there was a housing locator that worked with CEF 21 under a grant, that person had some success in getting landlords to accept vouchers. She 22 asked if that will be part of the work. 23 Corey Root said that position is now the housing access coordinator, and that position 24 works directly with landlords and property managers. She said the goal is that they work at 25 system level to recruit housing providers and work with a landlord incentive program. She said 26 that this position's time has really been pulled to the client level so the hope is that the housing 27 locator position will be able to take over these duties so they can focus on the system level. 28 Commissioner Bedford asked if they are considering reducing street outreach to address 29 the other needs. She said she does not know what the affect is from preventing homelessness 30 to addressing the homelessness once it occurs. 31 Commissioner Richards said she does not understand why the county cannot give 32 resources to provide housing. She asked if the emergency housing option is best spent there. 33 She said there is a lot they could do with the money, but they are spending lots of resources 34 trying to impact the demand and nothing to the supply. 35 Commissioner Greene said she does not think the county can increase supply. She said 36 they uniquely have the job of helping those with the greatest need. She said the supply 37 conversation is a different conversation. She said she does not want to take the $4 million out 38 and transfer it to capital. 39 Commissioner Richards said she has concerns that the $4 million will have a long-term 40 effect. She said they could consider taking about $1 million. She said they could have a 41 conversation. 42 Chair Price said how it is being spent now is the best effect. She said that the $5 million 43 on capital did not meet the needs of the community. She said that it is a very hard problem to 44 solve. She said this is not the ultimate answer, but we must get people into housing and 45 especially as temperatures cool. She said that people's finances go down and they are out of 46 their home. 47 Bonnie Hammersley said she does not think there is nothing that can be done, but she 48 believes the money is going to the greatest need. She said that they are a safety net for the 49 people that are most vulnerable. She said there should be a conversation about a bond or ways 50 to address supply. She said that with the housing director and her team, they have discussed 51 this for over eight years. She said it has been their number one goal and she thinks they are in 53 1 a place now with more collaboration with towns and believes that is the best way to leverage 2 resources to address the problem. She said they are trying to solve it but right now, coming out 3 of the pandemic, there are a lot that will not come out of the pandemic for a while. 4 Chair Price said they must work in partnerships because they do not build housing, they 5 partner to make it happen. 6 Commissioner Richards said she understands but could they give teachers an incentive 7 program for housing down payment as an incentive. She said this is another conversation, but 8 there are many things the county could explore. 9 Corey Root said they administer the HOME funds with the towns and there are two down 10 payment assistance programs through CEF that were approved. 11 Commissioner Greene said they need to work with private partners too and businesses 12 could help fund these efforts. She said the HUD group is also discussing more collaboration. 13 14 Slide #75 Human Services Library ervices — pie 220 tr Total expen-dIture budget- $2;486,342 — Net County costsincnease by$53,464canVwedto Base Budget . Recommended SudgetChanges — X16.290 increase intreueiland training from ccmty Adereslwatia^,-of pre- pandemic bu"a4 $1 5.0W Incree34 for Inpra aswig{amwa soft &4s xcrioipr%)andolhu SWP"s $19.3(>O Incrowe of rm cow(oc ma c lcma In r"*wo cko W dscominuawn of we fees ORANGE COUNTY 75 NORT7 r tyh]EOLLNA 15 16 17 18 54 1 Slide #76 Human Services Main CibrarryCirculation PhytfcaI and DWtal Galletitio ns AMm0 4MGGa 33g m0 Mc ma 25g43Q •D;q M 2[400G W*ruN Legmo LDION SAO F12 S-it PF2X6-i7 F G17,19 Pt MIM9i FYND Id FVW2W21 MM-22 PrX12V21 FFcq mdpk ORANGE COUNTY 2 3 4 5 Slide #77 Human Services Visits to Main l ihrary �as�o x3s,s�u 2Ufi565 z x acs .-s 3w Lw,am _ 125.EL9 �4�5Y89 =�mU N1f�ilEld VFWmn, a; t4�g r al f,{➢S PY30g3-Y6 173mF17 ITn174A IFMIM&L I'M,Im47G IT lL mmn-a" rx;z'-:3 Buftff1 - GRANGE COUNTY 77 NORTI I lei ROLLNA 6 7 8 55 1 Slide #78 Human Services Visits to Carrboro library Resources 7x,156 i 5IX33 — Y LYh raj 2G.DW a k�ay =5.6r2Q ir?xw iqumm FYWtI~fL FY2Dti-S5 FlfZDt5-E6 FdXn&i7 n'aiMB ."VWIB[ t9 .VZOLD-2d Wffi2D-23. Ara, ORANGE COUNTY �n1CAR�1isa 2 3 4 Slide #79 Human Services Library A T Goal — page 225 Goal I-Iterrewith i1l w4e61Fmadingstiiiopment15Y of incarrringibraFyWIlEdti nmirriak 4ja% &m;rd-7Da1:46 20% Ich Psagress: Juk Aug Sep, OEL Flaw, DK Jan, Feb, qi.W, Apf, NUI . Jun. 7121 2431 221 20121 2021 2V1 2192 7W 2047 2022 21122 2IB2 Perlumance Assemmsnt:mcmirng t fedian nlrteri&will be 1aWd and mseetied Fcr DC representation.M df in®rri ng lectionn6akeri atinllrepresentOIwbjeaheadings_ ORANGE COUNTY FB h}ORTI C CAROLCNA 5 6 Chair Price asked if regular hours have been resumed. 56 1 Erin Sapienza, Interim Library Director, said yes. 2 Chair Price asked Travis Myren to explain the offsetting revenues on page 220 of the 3 recommended budget document. 4 Travis Myren said it represents state aid and the contribution from Carrboro. 5 6 Slide #80 Human Services — Social Services — page 2518 • Total expenditure budget- $22,252,112 - Tota✓not Cowrly cost dicre se of$93,170corr,wedia Basi Budgel • Recommended Budget Changes - W.593 Incream ofconwovidite,IlmUd pwwnnei - $91,416Incraem1l or lntorpostovss+vlces and akrmarronioemolcgypurpc"s - $170,O00forgandwmlcWatsda.pendi!aras(roh-A,mirlcanRescuiPknAct JARPA)WwkMlort■g to Me gworal fund for EconamlcAsw$*Ko Program,CIIwM Natds,and Your Sponscrsfwps - $7.7261ncrmen tra w and iralning roomcountr•whda restorallonofprs. pandsmlc budgad GRANGE COUNTY all NORntiA 3-INA 7 8 9 Slide #81 Human Services — Social Services — page 258 Recommended Budget Changes - $13,9331ncromos-e-orgy and wetsr aas+slencaprograrf* - $91,1Ell decrease inSpecial Assist toAdidtsend Crisis tnterwentamdue to ocromIn stow*funding allocadlon - $18,4321ncriammnpertam*I3oryeesand Legal smlcas - $231,468 increase in federal revenue used m the foebgr€are and adapfion aas ionce program - $152,6VIncr*mInopsratanstoexpand suppooforfemlllasandchll n ORANGE COUNTY 31 NOH n t CAROLINA 10 57 1 Slide #82 * Department of Social Services (A PA) — page 63 Total recommended'WO..000 Amount Amount Childcare Support Parent Fees $0 r5�0,#04 354{I,40D ORANGE COUNTY 3_ h 010 C CAROLINA 2 3 4 Slide #83 Human Services — Social Services — page 258 Households Receiving Food&Nutrition Services Monthly Average LRCM gpM i" 7 pm fi Ap: d9F7 J ]! 7p03 d Aft "M 2 J0U$ Spm "30LI.!Rprt44i"Mn4-15 MX5-3i M"A-17 masa-is"xrmm'Y mxag- b AMMk-1Z IY]@ l"Z3.125 ORANGE COUNTY 33 NX)RT][CAROLINA 5 6 Travis Myren said there was a slight dip due to waiver of applicant eligibility 7 requirements during the pandemic. 8 58 1 Slide #84 Human Services — Social Services — pace 258 FNS Applications Processed in 25 Days 9596 State Gaal LClL TSOb 9.9�nr n1 0% Cburly F's�vas�u ?e x MX&17 rV31HY-IN rT3]2&19 IR.3LL69.99 rY aKM rr3BZL•L3 Pry PfZ123-29 �s ORANGE COUNTY 84 NOWn[CARMANA 2 3 4 Slide #85 Human Services — Social Services page 258 Medi-wid Recipients Month IV Aweragt 3C - MX0 . ['k.VSI tE,.SbF 37;317 �aL! G4®9 +c 9139[ fY 39 L'r!{ rl'�Ltl-55 rY37.'ML6 rP8]a-17 IT�1.7-L �'m LFLP T'f hli0.2® r'f]E3691 A�16-Z F+3C:::] Pro Eu�.l ORANGE COUNTY 85 NOR7n[CkROLIN k 5 6 7 8 59 1 Slide #86 Human Services - Sobal Services - page 258 Medic_ald Applications Processed Within Time 5kan4ar4s 90%State Goal 1LM 9r: 1VP+5 t I-Xrn lw.. 931, 0 ��La7.Pl7 u�fMlt�l �rr-u,ia c.rf�nr,u dCaw 5e% rf3D1a-17 rrffi17.1L MMM20 IYMMM 871813.21 rTM21.12 PFq 87L 1.15 ddo.1 ORANGE COUNTY 3E+ hdDRT]L CAROLLNA 2 3 4 Slide #87 Human Services - Social Services - page 258 Children and Family Services Households Assessedfor Abuse Children in 055 Legal Custody and Neglect L.4W :1@ ex 11GC '; SL7C a5 LXM a1 ME .x 379 r 1'Of6 :il 8MLII-12 MMEY-2o MMD-11 8701-21 rq=.77 FY XMJA➢ rrZFJS-ZM R'mG71 MM3:L..? F+x;:..3 wW ed[* Orsi ava,d ORANGE COUNTY 87 h,ORT][C ALROLINA 5 6 7 60 1 Slide #88 Human Services — Sc6al Services a page 258 Economic Services work Participants Gained Emp6a ment Im Boa Lala. �a:.- ORANGE COUNTY 3E: NORTI C CkROLINA 2 3 4 Slide #89 Human Services Social Services — page 258 • ,Subaldy Average N umber of Children served per Month by Child Gere subsidy sm IN —rte ;g ny Nc e3� GIs 6[U� sm sum M 311C L m+ A3cl1C-17 rWXa7.3P "WIS-W rewif-W FUMIa3.6 Fe=:L-32;PM MM-3:2.17 ELdffl "=i:. - O NGE COUNTY 89 NO I CAROL IN!. 5 6 7 8 61 1 Slide #90 Human Services - Social Services - page 258 of Su bsidy Application Processe4l in 30 Calendar Days 95%State Goal 20M I -- 9556 G!!7L -�..S lad Wrq ua�nM SS# -0-ULAYPb-WM 1M r4 w - aax .3.1 1.11-1■ �v-19 IY�10-7L1 IY 70Z8-Zl �I'�Yt-F3 PFVJ R'.�T-15 OKANGE COUNTY 90 hOC]Wn L CAROLINA. 2 3 Chair Price said it is great they are meeting 10% of the goal. 4 Nancy Coston said next year it will be nearly impossible to do that because of the 5 number of applications, but other counties are facing the same challenge. 6 Commissioner Bedford asked her to discuss vacancies in DSS. 7 Nancy Coston said there are 26 vacancies in DSS, most in Child Protective Services. 8 She said that this is happening across all counties. Shge said that economic service positions 9 have also been hard to fill. She said that during COVID staff had to keep going and it probably 10 made some people think about doing other jobs. 11 12 62 1 Slide #91 Human Services — Community Centers — page 234 Three percent(3%)Increase rilon l FY2021. 2 — RogEfs RoadC4rmunitq Certer Total S91.132E. — C*&rGwaie Camrnunflv Certer Talul S9d,M7 — Efland Ctet#s Camun k,Cetaer Tale) 392.D32 ORANGE COUNTY 3 i h+01!x?]t CkROI-INA 2 3 4 Slide #92 Budget Work Session FY2022-23 Recommended Budget 0 Questions? ORANGE COUNTY 92 NOR-T!{CAROLINA 5 63 1 3. Closed Session (added at the beginning of the meeting) 2 3 A motion was made by Commissioner Hamilton and seconded by Commissioner McKee 4 to enter into closed session "pursuant to 143-318.11(a)(2) "To prevent the premature disclosure 5 of an honorary degree, scholarship, prize, or similar award" at 10:10 p.m. 6 7 VOTE: UNANIMOUS 8 9 10 RECONVENE INTO REGULAR SESSION 11 12 A motion was made by Commissioner Fowler and seconded by Commissioner Hamilton 13 to reconvene into regular session at 10:17 p.m. 14 15 VOTE: UNANIMOUS 16 17 18 Adjournment 19 20 A motion was made by Commissioner Fowler and seconded by Commissioner McKee to 21 adjourn the meeting at 10:17 p.m. 22 23 VOTE: UNANIMOUS 24 25 26 Renee Price, Chair 27 28 29 Recorded by Tara May, Deputy Clerk to the Board 30 31 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 May 24, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, May 9 24, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee (arrived at 7:02 13 p.m.), and Anna Richards 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. All commissioners were present 21 except for Commissioners McKee and Bedford. 22 23 Chair Price referenced recent gun violence in Buffalo, NY and Uvalde, TX, and 24 encouraged the Board to remember these issues and think about how they can make the world 25 a better place. 26 27 Commissioner McKee arrived at 7:02 p.m. 28 29 1. Additions or Changes to the Agenda 30 Chair Price proposed adding a Resolution Supporting Enactment of the Leandro Plan as 31 item 4-a on the agenda. 32 33 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 34 add the resolution as item 4-a on the agenda. 35 36 VOTE: UNANIMOUS 37 38 Chair Price dispensed with reading the public charge. 39 40 41 2. Public Comments (Limited to One Hour) 42 a. Matters not on the Printed Agenda 43 None. 44 45 b. Matters on the Printed Agenda 46 (These matters will be considered when the Board addresses that item on the agenda below.) 47 48 49 3. Announcements, Petitions and Comments by Board Members 50 Commissioner McKee had no comments. 2 1 Commissioner Hamilton said she attended the Town and Gown baseball game. She 2 said she met and spoke with the UNC Chancellor about the concerns about the schools and 3 mental health. She said that she wants to petition the Board to hold small group meetings with 4 school board members 1-2 times a year. She said this would be in addition to the joint meetings 5 with the school boards. She said they could use these meetings to talk about issues in the 6 budget. She said that her aim is to facilitate a process and small groups allow a better 7 understanding of what is going on with the school's budget, a chance to ask in-depth questions, 8 for relationship building, among many other things. She said that she recommends 2-3 9 commissioners and 2-3 members of the school board, and appropriate staff. She said that the 10 spirit behind this is to improve collaboration. 11 Commissioner McKee said he seconded Commissioner Hamilton's petition. 12 Commissioner Greene thanked James Williams for organizing the 75th anniversary for 13 the fellowship for reconciliation. She said there were powerful performances. 14 Commissioner Fowler said she went to the welcome center grand opening with 15 Commissioners Bedford, Richards, and Greene. She said that she went on a hike at the 16 Moorefields and saw the easement from Seven Mile Creek. She said folks should go check it 17 out. 18 Commissioner Richards noted that the following day was the second anniversary of 19 George Floyd's murder. She said these things are related along with what happened in the 20 county 75 years ago and still echoing through society now. She said she has been trying to 21 collect herself around that and the imagery is still very vivid for her. She said that for everyone 22 who cares about their communities and wants things to be better, there is a lot of work to do. 23 Chair Price said that she and the mayors presented a proclamation naming June 1, 24 2022 as Representative Verla Insko day in Orange County. She said that she is set to retire on 25 May 31St after decades of service to the people of Orange County. She said that two buildings 26 on UNC's campus have been renamed appropriately. She said one is named after Henry Owl, 27 the first Native American to attend the university, and Hortense McClinton, the first female 28 African American faculty member. She said that the next day at 103 years old, Ms. McClinton 29 walked to the microphone and addressed everyone at the recognition dinner. She said she 30 really impressed everyone. She said that she will soon be 104 and that she is a true trailblazer 31 and an amazing person. 32 33 34 4. Proclamations/ Resolutions/ Special Presentations 35 This item was added at the beginning of the meeting. 36 37 a. Resolution Supporting Enactment of the Leandro Plan 38 The Board considered a draft resolution expressing support for enactment of the Leandro Plan. 39 40 BACKGROUND: Both the North Carolina State Constitution and North Carolina General 41 Statutes place the responsibility to fund a public school system that provides every child in the 42 state with access to a sound basic education with the State of North Carolina, both the 43 executive and legislative branches. On March 15, 2021, the State of North Carolina submitted a 44 long-term comprehensive remedial plan (the "Leandro Plan") detailing specific steps State 45 leaders must enact to remedy the ongoing constitutional violations in the State's public school 46 system and ensure that all students have access to the education they are owed under the 47 State Constitution 48 49 On June 7, 2021, Judge W. David Lee ordered the state to implement the Leandro Plan "in full 50 and in accordance with the timelines set forth therein". Judge Michael Robinson subsequently 3 1 concluded that the State budget adopted in 2021 underfunded the comprehensive remedial plan 2 (CRP) for Leandro by approximately $785 million. 3 4 The attached resolution proposes that Orange County join with multiple North Carolina school 5 boards, other North Carolina governmental units and other entities across the state requesting 6 that the North Carolina General Assembly fully enact the policy and funding reforms included in 7 the Leandro Plan to ensure that all North Carolina students have access to a sound basic 8 education by the 2028 school year 9 10 ORANGE COUNTY BOARD OF COUNTY COMMISSIONERS 11 RESOLUTION URGING THE STATE TO FULFILL ITS CONSTITUTIONAL DUTY TO 12 PROVIDE EVERY CHILD ACCESS TO A SOUND BASIC EDUCATION 13 WHEREAS, for more than 25 years, North Carolina lawmakers from both parties have failed to 14 meet their constitutional obligation to provide all children in the state with a sound basic 15 education; and 16 WHEREAS, far too many students, particularly students of color, students from economically- 17 disadvantaged families, students with disabilities, English learners, and rural students, have 18 been denied the opportunities promised to them under the North Carolina Constitution; and 19 WHEREAS, the North Carolina State Constitution and North Carolina General Statutes place 20 the responsibility to fund a public school system that provides every child in the state with 21 access to a sound basic education with the State of North Carolina, both the executive and 22 legislative branches; and 23 WHEREAS, on March 15, 2021, the State submitted to the court a long-term comprehensive 24 remedial plan ("Leandro Plan") detailing specific steps State leaders must enact to remedy the 25 ongoing constitutional violations in our public school system and ensure that all students have 26 access to the education they are owed under the State Constitution; and 27 WHEREAS Governor Roy Cooper's Budget Recommendations for 2021-23 demonstrated that 28 the Leandro Plan could be fully implemented within then-existing State resources; and 29 WHEREAS, on June 7, 2021, Judge W. David Lee ordered the state to implement the Leandro 30 Plan "in full and in accordance with the timelines set forth therein"; and 31 WHEREAS, Judge Michael Robinson has found that the state budget passed in 2021 32 underfunds the comprehensive remedial plan (CRP) for Leandro by approximately $785 million; 33 and 34 WHEREAS, receiving a quality education is paramount to catalyzing the full growth and self- 35 actualization of students, families, as well as being critical for workforce development and the 36 economic prosperity of our communities and our State as a whole; 37 NOW THEREFORE, BE IT RESOLVED that the Orange County Board of County 38 Commissioners stands with the Orange County Schools Board of Education and the Chapel Hill 39 Carrboro City Schools Board of Education and requests that the North Carolina General 40 Assembly fully enact the policy and funding reforms included in the Leandro Plan to ensure that 41 all North Carolina students have access to a sound basic education by the 2028 school year. 42 Adopted this 24th day of May, 2022. 4 1 2 3 Renee Price, Chair 4 Orange County Board of 5 Commissioners 6 7 Chair Price introduced the item. She said she received an email from Spring Dawson- 8 McClure about support for the Leandro Plan. She said it was also on the Every Child NC 9 website and she noticed that Orange County had not signed on to support the plan. She said 10 this resolution is to show support for full funding of the Leandro Plan. 11 Commissioner Hamilton said that in the fifth "Whereas..." clause in the resolution, she 12 asked for clarification of the Governor's recommended budget time period. She said it was 13 described as 2021-2023 in the resolution, but she wondered if it should be 2021-2022. 14 Chair Price said the language was in the resolution that the two school boards passed 15 and is accurate. She said that the Governor made recommendations for a biannual budget. 16 John Roberts, County Attorney, said that earlier in the day, House Bill 1032 was filed, 17 and it would appropriate $784 million to implement the Leandro Plan. He said it could be 18 included in the resolution if the Board wished. He said Representative Verla Insko was one of 19 the sponsors. 20 Chair Price said she supported adding the language. She suggested adding the 21 following language at the end of the resolution, prior to "Now therefore, be it resolved...:" 22 "Whereas, Representative Verla Insko filed House Bill 1032, which would appropriate $784 23 million in non-recurring funds for fiscal year 2022-2023 to carry out the requirements of the 24 Leandro Plan;" 25 Commissioner Greene asked that the following language be added to the resolution: 26 "Whereas, Orange County is grateful to Representative Verla Insko and others for sponsoring 27 House Bill 1032;" 28 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 29 approve the resolution with the amended language as discussed. 30 31 VOTE: UNANIMOUS 32 33 Chair Price said that the resolution would be sent to the school boards and to Every 34 Child NC. 35 36 37 5. Public Hearings 38 a. Public Hearing Regarding Proposed Lease Agreement and Economic Development 39 Incentive Agreement for Well Dot, Inc. 40 The Board: 41 1) Received and held a public hearing on the proposed lease agreement and issuance of a 42 "performance-based" economic development incentive by the County to a private company; and 43 2) Considered adopting a resolution authorizing approval of the proposed lease agreement 44 and economic incentive agreement, with claw-back provisions, for the expansion of Well Dot, 45 Inc.'s health care IT operations in Orange County, NC. 46 47 BACKGROUND: Local and state governments in North Carolina have the goal to promote 48 economic development by encouraging the location of new businesses and the expansion of 49 existing businesses. This activity serves to diversify the local tax base, increase employment 50 opportunities and introduce desired job skills and related benefits to a community, and for the 51 benefit of its residents. The Local Government Act, North Carolina General Statute (NCGS) 5 1 158-7.1, outlines the requirements of public hearings, and NCGS 158-7.1(a) specifically 2 addresses the requirement that economic development appropriations "must be determined by 3 the governing body of the city or county to increase the population, taxable property, agriculture 4 industries, employment, industrial output, or business prospects of the city or county" This 5 public hearing has been scheduled in compliance. 6 7 Well Dot, Inc. is an early-stage healthcare technology and services company that incorporated 8 in January 2019. The company provides technology-enabled healthcare solutions to consumers 9 via employers through a platform that enables consumers to navigate their health and wellness 10 needs. Well Dot's current client portfolio includes firms such as the Bank of America, LabCorp, 11 Extended Stay Hotels, FEDEX and Walmart. During the second quarter of 2019, Well Dot 12 approached the Town of Chapel Hill and Orange County and expressed a desire to expand 13 operations in either Chapel Hill, NC or Boston, MA, where the company also has an existing 14 presence. 15 16 On November 19, 2019, North Carolina Governor Roy Cooper, joined by company 17 representatives and local, county and state elected officials, announced the location of a new 18 operations center in Chapel Hill. The Chapel Hill center will serve as the primary center for 19 clinical and health experts, while also housing software developers, data analysts and corporate 20 personnel. The North Carolina Department of Commerce committed $3,394,500 over 12 years 21 through a performance-based agreement with the Job Development Invest Grant (JDIG) 22 program. Over the course of the 12-year term of that grant, the project is estimated to grow the 23 state's economy by $609 million. The North Carolina Community College System also 24 committed to supporting the company with $480,000 in value through its Customized Training 25 Program. 26 27 The Company will create at least 360 new full time jobs, at an annual rate of $63,665 plus 28 benefits. Well Dot's salary average is higher than the 2022 Orange County average private 29 sector wage of $59,026 per year. Other economic benefit multipliers to the County include 30 additional daytime workers in downtown Chapel Hill, and enhanced job skills for those 31 employees through customized training to be provided by the Orange County campus of 32 Durham Technical Community College in Hillsborough. Also, construction employment for the 33 facility upfit and remodeling will create additional skilled trade jobs. 34 35 On March 4, 2020 the Chapel Hill Town Council approved a performance based incentive 36 agreement with a maximum investment of $900,000, with $450,000 tied to job creation and 37 $450,000 in parking credits, payable over 8 years. The town's incentive program will be 38 awarded based on the company meeting specific targets for new jobs. 39 40 Well Dot has an existing office location in Orange County at 419 W. Franklin St., Chapel Hill, 41 highlighted in red on the map below, which will accommodate up to eighty-five initial employees 42 in senior management. To house an additional 300+ jobs Well Dot plans to hire through 2025, 43 a second location is envisioned nearby in downtown Chapel Hill. Therefore, the Company has 44 identified the County's former Visitors Bureau building and the adjacent space previously 45 occupied by the Skills Development Center as its desired and ideal location. These properties, 46 highlighted in purple on the map below, are located at: 47 • 501 W. Franklin Street, Chapel Hill, NC 27517 (PIN) 9788151996 48 • 503 W. Franklin Street, Chapel Hill, NC 27517 (PIN) 9788151829 49 0 108 S. Roberson Street, Chapel Hill, NC 27517 (PIN) 9788152822 6 ! "low d& st- r,. Pr AL IL ' 2 3 On January 21, 2020 the Board of County Commissioners (BOCC) approved the relocation of 4 both the Skills Development Center and Visitors Bureau from the existing Franklin Street 5 location. In March 2020, the Skills Development Center moved its operations to the Europa 6 Center in Chapel Hill. The BOCC has since approved locating the Skills Development Center 7 into the 203 South Greensboro, Carrboro facility when it is completed. The Visitors Bureau has 8 also relocated its operations to 308 West Franklin Street in Chapel Hill. For these reasons the 9 properties to be leased are not needed for Orange County operations during the term of the 10 Lease. 11 12 Steve Brantley, Director of Economic Development, introduced the item and made the 13 following presentation: 14 15 Slide #1 ORANGE COUNTY NORTH CAROLINA Well Clot, Inc. Lease Agreement & Economic Development Incentive BOCC Public Hearing May 24, 2022 16 17 7 1 Slide #2 Company History and Announcement well a Well Dot, Inc. isan early-stage healthcare technology and services company that was incorporated in January 2019_ The company provides technology-enabled healthcare,solutionsto cansumersvia employers through a platform thatenables consumers to navigate theirhealth and wellness needs, On November 19, 2019. Governor Roy Cooper,joined by company representatives and local, county and state elected officials,annouinced the location of a new operations center in Chapel Hill_ ORANGE COUNTY t MORT]f CARDLINA 2 3 4 Slide #3 ,fob Creation The Company will create at least 360 new full timejobs, titan annual rate of$63,665.00 plus benefits. New Ful l Time Jobe by Year 8 as 91 85 as 340 Job Types/Examples: Corporate Operations • Executive o Member Service Operator/Super+viscr Q Account Management . Gliniacal& Nurse perator/$upervisor • Software Engineer/Developer Pharmacy Specialist a Data Scientist Behavioral Health Specialist • BusinessAnValyst Operations Director •Administrative Support ORANGE COUNTY 3 NOR-TI[Gk3tOUN 5 6 Steve Brantley said that one of the benefits of the agreement is having so many well- 7 paying jobs in downtown Chapel Hill. 8 9 8 1 Slide #4 Chapel Fill Office Location 419 W.Franklin St.—Existing Well Do(office location highlighted in Fled 501 &503 W„Fran k I i n Street and 108 S Roberson Street- Proposed additional location highlighted in Purple ORANGE COUNTY 2 3 4 Slide #5 Lease Agreement Initial ten year lease term with option for two additional five year terms_ • Well Dot. Inc.,will pay Orange County an initial deposit of $250,000.00an i then S404,576.04 in rent payments annually for the first sic years. RenI will adjust to the market rate in year seven of the lease and begin a 2% annual increase in year eight. On any lease anniversary date during the initial term Well Dot, Inc_, may exercise an option to purchase the property. ORANGE COUNTY .5 NORTI L CkR u_INA 5 6 7 8 9 1 Slide #6 Lease Agreement Based on current commercial rates,the $250.0M InEWDEV market rent would total approximately $404.57$ $850.000 annually. 0 34x4,576 Q $404,57$ A If the campany Continues to rent the facility for 0 $4L .s76 the full ten years,the Countywill have 0 $44,576 collected approx_ $6.2 million in lease 0 $404,576 revenue. Market Rent E.1ald 2%1wemm * If the company exercises the option to 2%Increase purchase,they will pay approx_ X85,000 m 2%Increase annually in property taxes ORANGE COUNTY a NOWn a CAROLL A 2 3 4 Slide #7 Performance regiment * Total financial impact not to exceed $2,000,000 payable in up to four installments equaling the actual eligible expenditures then incurred by the Company over a period of two years from the first installment. a These funds will be used to offset facility developrrpent,upfiit, remodeling, expansion, and acquisition costs. ORANGE COUNT"y 7 NOR T1 f+:;:S47iA M-1 5 6 Steve Brantley said that they are required to create 360 fulltime positions at an annual 7 average salary of $60,665 plus full benefits. He said that if the company fails to meet these 8 targets, the financial penalty of $500 per job will accrue annually and be added to the purchase 9 price of the building. 10 10 1 Slide #8 Manager Recommendation 1 p Receive the proposal to consider entering into a lease agreement and the issuance of incentives to a private company for the recruitment&expansion of Well Dot, Inc,'s operation in Orange County, 2) Open and conduct the Public Hearing and re-ceive 80C and public corn men(s 3) Close the Public Hearing,and 4) Approve the"performance-based"economic development incentive agreement and the lease by adopting the resolution authorizing the lease between Orange County and WelI Dot, Inc. ORANGE COUNTY a N10F'T]f CILR YLINA 2 3 Commissioner Fowler asked how the $2 million in performance-based incentives would 4 be funded and was it reflected in the budget. 5 Travis Myren, Deputy County Manager, said the county would borrow the funds for the 6 incentive payments at $137,000 a year and the rent for the facility would pay for that debt 7 service. 8 Commissioner Richards asked if the $2 million was based on actual expenditures and if 9 that was the county's max. 10 Travis Myren said it was based on actuals but they are in full belief that the costs will be 11 at least $2 million. 12 Commissioner Richards asked if that was the county's max. 13 Travis Myren said the county's max was $2 million with proof of expenditure. 14 Commissioner Richards asked if it had to be paid within two years of the first installment. 15 Travis Myren said yes. 16 Commissioner Richards asked about the market rate rent and the difference in what they 17 will be charged. 18 Travis Myren said that the 400,000 amount was based on the current condition and the 19 $850,000 amount is what it will be after improvements. He said it will be Class A office space in 20 downtown Chapel Hill at that time. 21 Commissioner Richards asked if the company were to fix it up in year two, if they would 22 still pay the $400,000 as if they had not made the improvements. 23 Travis Myren said yes. 24 Commissioner Richards asked if that is true for the first six years. 25 Travis Myren said yes. 26 Commissioner Richards noted that they are getting $2 million to fix it up from the county 27 and asked if the county should adjust the rent after the improvements. 28 Travis Myren said that they would have to renegotiate that point. 29 Commissioner Richards asked if the recommendations are a result of the negotiations. 30 Travis Myren said yes. 11 1 2 Commissioner Bedford arrived at 7:27 p.m. 3 4 John Roberts said that at this point they are hopeful that the company will purchase the 5 property and it will not get to that point but if they do not, they will continue at the flat rate. 6 Commissioner Richards asked if the option to purchase was available every year. 7 Travis Myren said yes. 8 Commissioner McKee asked if the numbers they are seeing were from an incentive type 9 package rather than like the incentives they have used for other companies. 10 Travis Myren said usually it would be 75% of the tax value over a period of five or more 11 years but that this is a unique case. 12 Commissioner McKee said this is a unique design and is a hybrid example of a different 13 type of an incentive package. 14 Chair Price referenced the amount of $850,000 in year 7 and asked if staff adjusted for 15 trends. 16 Travis Myren said it is an estimate at a 3% escalation of rates in downtown Chapel Hill. 17 He said that in year 7 they would have a commercial property professional tell the county what 18 the current market rate is for the facility. 19 Commissioner Fowler said the county is putting up $2 million in renovations, and the 20 company may do more. She asked if they would be discounted any additional contributions on 21 renovations if they were to purchase. 22 Travis Myren said they would only be discounted what they have paid in rent up to that 23 date. 24 25 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 26 open the public hearing. 27 28 VOTE: UNANIMOUS 29 30 PUBLIC COMMENT: 31 32 Beth Gullette, the Chief Legal Officer for Well Dot, said the company was really excited 33 to open in Chapel Hill. She said that they are excited to be building jobs in Chapel Hill and on 34 Franklin St. She said that they are working with Durham Tech, mid-career, job fairs with A&T, 35 NC Central, and UNC and are working to develop those relationships. She said all of the work 36 they are doing is wonderful, but they need the space. She said that four hundred people is too 37 many for the space they have now. She said this facility will triple their space and help them 38 grow in the local area. She said the company appreciates the Board's consideration. 39 40 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 41 close the public hearing. 42 43 VOTE: UNANIMOUS 44 45 Commissioner Hamilton asked that the Board amend the fifth "Whereas..." clause in the 46 resolution to read as follows: 47 "Whereas, in consideration of the economic development opportunities including the creation of 48 360 new full-time jobs by December 31, 2025..." 49 She said that date would agree with the economic incentive targets. 50 Chair Price said that language is consistent with the lease. 51 The Board agreed by consensus to the amended language. 12 1 2 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 3 approve a resolution authorizing approval of the proposed lease agreement and economic 4 incentive agreement, with claw-back provisions, for the expansion of Well Dot, Inc.'s health care 5 IT operations in Orange County, NC, with the amended language as discussed. 6 7 VOTE: UNANIMOUS 8 9 10 6. Regular Agenda 11 a. Longtime Homeowner Assistance (LHA) Additional Information 12 The Board received information and considered options for the LHA program in 2022. 13 14 BACKGROUND: On May 3, 2022, the Board of County Commissioners reauthorized and 15 approved the following changes to the Longtime Homeowner Assistance (LHA) program for 16 2022: 17 • Adjust program operation dates to August 1 through December 1, 2022. 18 • Include an informational insert with the tax assistance application packet and increase 19 awareness about LHA. 20 • Formalized the LHA policy for heirs' properties where there are more than one 21 person/households listed on the deed. 22 • Formalized the policy for Family Trust owned properties. 23 • Require that the applicant provide a copy of the targeted tax bill. 24 • Reduce the requirement to have owned and lived in the home for 10 years to 5 years to 25 increase access to the program. 26 27 Staff plans to add this or a similar clarifying statement to the informational insert: If you received 28 assistance from this program on your 2021 tax bill, you DO NEED TO APPLY again to qualify 29 for assistance on your 2022 tax bill. 30 31 Staff offers the following information regarding a change program design that would cover more 32 of the amount owed by the taxpayer. Using data from the 2021 LHA program, the American 33 Community Survey, the FY22 Area Median Income for Orange County, staff is providing more 34 detailed estimates for options. 35 36 Additional Information: 37 • Currently 913 properties in Orange County are receiving the Homestead Exemption or 38 another type of low-income assistance. 39 • The Tax Office found 20,009 owner-occupied residential properties in Orange County 40 that have been owned for 5 or more years who will likely have an increase in the County 41 portion of the tax bill as compared to their 2020 tax bills (base year). 42 • In comparison, the Tax Office previously identified 9,704 residential properties that have 43 been owned for 10 or more years. 44 45 1. Institute a baseline minimum award amount: The award amount would be equal to the 46 difference between the County Tax portion of the 2020 tax bill and the estimated 2022 tax 47 bill, with a minimum award amount of $300 (note that the average award amount for 2021 48 was roughly $190). 49 For the 20,009 residential properties owned for 5+ years who will have increases in the 50 County portion of their 2022 tax bill, the average County tax portion is $2,954. 13 1 . The tax increases range from $0.01 to $8,940.92 2 . 17,044 have an estimated increase of under $300 (average $110) 3 • For the remaining 2,935, the average increase is $569 and the total increase for all 4 2,935 is $1,670,143. 5 6 • Using income data from the American Community Survey (ACS) 5-Year Estimates Data 7 Profiles and an owner-occupied rate of 63.8% per the 2020 Consolidated Plan, staff 8 estimate the following number of households at the Area Median Income levels: Estimated owner- occupied Income level households in OC Over 80%AMI 9,984 61-80%AMI 3,181 31-60%AMI 3,622 30%AMI and under 3,241 TOTAL 80%AMI and below 10,045 9 • Using the ACS data for household numbers and owner-occupied rate leads to a slight 10 difference in the total number of households compared with Tax Office data — the ACS 11 total households is 20,029 compared with the Tax Office actual total of 20,009. 12 13 • The total liability (100% participation) for instituting a $300 minimum for 10,045 14 households would be $3,013,355. 15 • Program costs decrease as participation decreases: Total Liability (100% 25% 50% 75% participation) participation participation participation $300 minimum $ 3,013,355 $ 753,339 $ 1,506,678 $ 2,260,017 16 17 18 2. Awards cover half of total tax bill: Award would cover half of total tax bill for homeowners 19 earning 80% AMI or under, up to these total amounts: 20 $500 for households with incomes <_ 61- 80% AMI 21 $750 for households with incomes <_ 31- 60% AMI 22 $1,000 for households with incomes <_ 30%- below AMI 2021 apps w/County portion Average of tax Owner-occupied of bill over 2x bill under 2x max Max Income level households in OC max assistance assistance Assistance Total Liability 61-80%AMI 3,181 100% N/A $ 500 $ 1,590,716 31-60%AMI 3,622 67% $1,007 $ 750 $ 2,418,645 30%AMI and under 3,241 5% $1,083 $ 1,000 $ 1,831,465 TOTAL 80%AMI and below 10,045 $ 5,840,825 23 14 1 • Staff used 2021 LHA program data to calculate the percentage of potential participants 2 with the County portion of their tax bills in excess of double the max assistance 3 proposed. 4 • For households at 61-80% AMI, all 2021 LHA participants at 61-80% AMI had tax bills in 5 excess of $1,000 (double the max assistance of $500); liability for this group was 6 calculated by simply multiplying the number of households (3,181) by the max 7 assistance ($500) _ $1,590,716 8 • For households at 31-60% AMI, 67% of the 2021 LHA participants at 31-60% AMI had 9 tax bills in excess of $1,500 (double the max assistance of $750); liability for this group 10 was calculated by multiplying the number of households (3,622) by 67% times the max 11 assistance ($750) and then adding this to the remainder of the group, the number of 12 households (3,622) times 33% times half of the average tax bill for the 2021 LHA 13 participants at 31-60% AMI that did not have tax bills over $1,500 — this average is 14 $1,007 = $2,418,645 15 For households at 30% AMI and under, 5% of the 2021 LHA participants at 30% AMI 16 and under had tax bills in excess of $2,000 (double the max assistance of $1,000); 17 liability for this group was calculated by multiplying the number of households (3,241) by 18 5% times the max assistance ($1,000) and then adding this to the remainder of the 19 group, the number of households (3,241) times 95% time half of the average tax bill for 20 the 2021 LHA participants at 30% AMI and under that did not have tax bills over $2,000 21 —this average is $1083 = $1,831,465 22 • The total liability using these calculations is $5,840,825 23 • Program costs decrease as participation decreases Total Liability (100% 25% 50% 75% Income level participation) participation participation participation 61-80%AMI $ 1,590,716 $ 397,679 $ 795,358 $ 1,193,037 31-60%AMI $ 2,418,645 $ 604,661 $ 1,209,322 $ 1,813,983 30%AMI and under $ 1,831,465 $ 457,866 $ 915,733 $ 1,373,599 TOTAL TOTAL 80%AMI and below $ 5,840,825 $ 1,460,206 $ 2,920,413 $ 4,380,619 24 25 26 Bonnie Hammersley, County Manager, made the following presentation: 27 28 15 1 Slide #1 noC H C D ORANGE COUNTY H0USING&COMMUNITY DEVELOPMENT Longtime Homeowner Assistance (LHA) Further Information May 24,2022 2 3 Slide #2 Orange County is considering options for 2022 L-mgtitne Homeom ner Assistance •Program piloted in 20121 to cover increases in County portion of property tax •2021 pilot program •91 eligible applications •$97 median award amount -Staff have worked with community partners to propose program changes for 2022 QCHCD 4 5 Slide #3 BOCC approved changes for$233,636 in remaining program funds on May 3,2022 •Adjust program operation dates to August 1- December 1, 2022 Include informational insert with tax assistance application packet to increase awareness about LHA Formalized LHA, policy for heirs' properties Formalized policy for Family Trust awned properties Require applicant provide co py of ta rgeted tax bill Reduce the requirement to have owned and lived in the home from 10 years to 5 years to increase access to the program Q-CHCD 6 16 1 Slide#4 More information on 2 potential program changes to increase award amounts •institute baseline minimum award Award cover half of total tax bill up to: $500 for households with incomes 5 61- 80%AMI $750 for households with incomes<_31-60°f AMI $1,00D for households with incomes< 30%- below AMI All figures use only County-portion of tax bill HCD 2 3 Slide #5 Total liability numbers are large,staff could prioritize based on need First-come, first-served prioritizations favor people with lower service needs, and therefore are not recornmended Staff can develop some need-based prioritization factors for you to consider at your next meeting (income, applicant age, tax burden) to use if awards exceed available funding oCHCD 4 5 Slide #6 Data from American Community Surrey, Tax Office&2020 Consolidated Plan • From Tax Office • 70,009 residential properties owned for 5+years who have County portion increases in tax bill Average County tax portion is$2,954 •Tax increases range from $0.01 to $8,940.92 • 17,444 have an estimated increase of under $300 (average$110) For the remaining 2,935, the average increase is $559 and the total increase for all 7,935 is $1,670,143 r*%CHCD 6 17 1 Nancy Freeman continued the presentation: 2 3 Slide #7 Data from American Con-iunity SurveN,, Tax Office & 2020 Consolidated Plan Data from ACS & ConPlan Estimated owner- Estimated . r i ■ OC occu■ r hou se hokis for OC for I years v4th �Intome level increases in tax 1 I I increases in tax bill Over 80%AM 9,984 4,842 61-8(}%Km1 8,181 1,543 31 0%AMI 8,822 1,756 30%AMland sunder 3,241 1,572 TOTAL 80%AMI and below 10.045 4,871 4 5 6 Slide #8 $300 minimum LHA award result in million total liability for -year occupancy Total Liabilitym participation of 10,045 60% . households) participation participation IJ $3,013,355 $753,339 $1,5+05,678 $2.250.017 11 $1,461,422 $365,356 $730,711 $1,096,067 7 8 9 18 Slide YEAR OCCUPANCY. tax bill ito capped 3,522 67% Qwrr�rm �,re�un�r xax��� accupYed �r�rdorr�f bill e,nrler 7x lir�useh[rlds o,aer7xmax max Fllmx Incrtne in assFstnnce zo��nst�nce �ssl�tan�e Tamil +4MI 31.649a ii i gh+ll � Akr11 $1,083 $ 1,000 $ 1,831,465�rid under T�NTA.� E�P9a Ah�tl10,045i enol I�law 4 Slide #10 10 YEAR OCCUPANCY: Covering tax bill up to capped amounts t:5wn�r� �re��c�un#y fax hill upued p�r4an aF 6im u ncJ e r 7 x I,ousrsheJds o�rer7x�tna�ar max M1a.z Inde to t7 t; assY�tartcae � sit�nee Assistance Total Ah+lt1,543 100% 0; $ 771.458 1.7515 67%31•�p�'n ii i 3U , ,Mil end ender 572 5% •` 000 888,227 Iii I4,871 2,832,694 and h�al�v 19 1 Slide 411 5 'YEAR OCCUPANCY: Capping tax amount based on income Owner- Award (Averag accupied Cap at �Averaqe Cap at a Incorne4 • increase 214 Cap 1 AMI 3.141 3 ADD 32,292 "62 33,14A,fDT 31,526 $1,428 54536721 1-60%AMI SPS 357,900. $1,719 11,294 74,472,T12 31,148 51,946 36,S4T.M 90%AM and 3 1 1211" ;2,005 LO. ,234 wa 32,301 57717:!911 TQT}d.&7 1{+Ad $13,30, 91#; AMI and'bo4a 2 3 4 Slide #12 '10 YEAR C+CUPANCCapping tax aniount based on incorric Award accupk3d Cap at jAverage Cap at lAvg, 'Income hau"holds 3% incmarw- 3% Cap 2% Cup M 61-&M AMI 1 Vii] 576,444 $2.292 5882 1 1,021,424 31,526 71,428 5 220012Z �I-W%MI 1,766 557.380 51.719 51,295 5 2.159.164 $1.145 51,606 5 3.175,61$ I' � 10%Ah rd 1.,572 120.650 1060 82 045 8 3,242655 1573 82309 #'3743NO under TQTO,Li0% 4,171 S d,4A3,2u #8.112" 5 20 1 Commissioner Richards asked what basis is used to determine full participation. She 2 asked how the increase in participation will be factored into each scenario. 3 Nancy Freeman said they have provided complete liability if they have 100% 4 participation in these cases. She said in the earlier ones, Corey Root, had figured 50% 5 participation but that is an estimate because they do not know how many participants they will 6 have with the increased community outreach efforts. 7 Commissioner Richards asked how much participation was there as percentage of 8 eligible households. 9 Travis Myren said it was 1% in the previous year. 10 Commissioner Richards asked how the county gets from 1% to 100%. 11 Travis Myren said that is the challenge here. He said that what Bonnie Hammersley was 12 describing is setting it up like the small business grant program. He said that would allow for an 13 application window and applicants would be reviewed by the priorities the board has 14 established. He said staff would then prioritize applications based on Board approved criteria. 15 He said they would grant what is available for the prioritized applications. He said that the safest 16 route, and to make sure that the liability stays within the allotted amount, is to prioritize based 17 on need and come back to Board. He said this is the recommendation rather than first come, 18 first serve, which may not help the intended audience. 19 Commissioner Fowler asked if staff met with representatives from Justice United and the 20 Jackson Center and if they suggested having a window and then if it goes over, then everyone 21 gets adjusted down to the available amount. She asked if that is something that could be done. 22 Travis Myren said yes. He said that staff could come back at a future business meeting 23 to allow the Board to establish the priorities. 24 Commissioner Fowler asked if there is information on how other counties' participation 25 increased based on marketing methods. 26 Nancy Freeman said she does not but that she was told it took about three years to get 27 to a solid base. 28 Commissioner Fowler clarified that they did not tell Nancy Freeman what the percentage 29 increase was and asked if they used the inserts. 30 Nancy Freeman said she did not have that information but that she assumed they would 31 use the inserts based on how the county offices work. She said that she can try to find this 32 information and report back. 33 Commissioner Fowler asked if staff could come back with a calculation for the cost to do 34 $300, $600 and $900 for those three groups 35 Commissioner McKee asked for clarification on the income ranges are for the program. 36 Travis Myren directed Commissioner McKee to slide #12 with the income information. 37 Commissioner Fowler asked if it was based on a family of four. 38 Travis Myren said they are not asking how many people are in the home. He said that he 39 will have additional information because as he thinks about it more, they may adjust based on 40 family size but that he is unable to recall at this time. 41 Commissioner Bedford said she had the handout and they breakdown from 1 to 8 in the 42 households. 43 Chair Price asked if they use the window application option if they will adjust the 44 allocations based on the total amount available to make sure that everyone gets some relief. 45 Travis Myren said that would be an option the Board could consider. He said that it 46 could be that everyone gets something, or it could be prioritized for those with the greatest 47 need. 48 Chair Price said that people that do not reach the threshold would still be in need. 49 Travis Myren said yes, but that they could prioritize the need based on tax burden or 50 another means to calculate need. 21 1 Chair Price said that she is afraid people are still getting left out. She said that the issue 2 is still present, that people's properties are valued too high for them to afford the taxes. She 3 said this was one of the concerns of the Chapel Hill neighborhoods and the rural areas. She 4 said properties are not valued the way they should be. She said that one problem in Chapel Hill 5 is the students of the university living in the same neighborhoods as single-family homes and 6 there are properties in other areas of Orange County that have never been assessed in a while. 7 She said that she would like to have this investigated and make sure that properties are being 8 fairly assessed. 9 Commissioner Hamilton thanked the Tax Assessor for the information. She said it 10 helped her get an understanding of the size of the program. She said even though they are 11 estimates it was still a better grasp on the number than they have had in the past. She said that 12 the program must be sustainable. She said that it does not make sense to offer it for one year 13 and then not. She said they should do $250,000 for the first year, even if that means taking 14 more from ARPA, and be thinking long term about taking it out of general revenues. She said 15 that given the magnitude they should go back and do to 10 years. She said that this will 16 guarantee that long term homeowners are protected. She said that there are two issues. She 17 said one is there is an issue with how properties are appraised and valued, and the larger issue 18 is the tax burden on low-income people in the community. She asked what they are going to do 19 to help low-income residents get relief on the taxes. She said that she supports staff coming 20 back with some needs-based factors because she wants to make sure that the people that need 21 the money, get the money. 22 23 PUBLIC COMMENT: 24 25 Heather Ferrell said she lives in the Northside neighborhood of Chapel Hill. She said 26 she is trying to make sense of the numbers. She said the total liability is a large number and is 27 confusing. She said she wanted to talk about the Northside neighborhood. She said the 28 neighborhood is not designated historical, but it is historical because of the families that have 29 lived there for over one hundred years. She said these are the families that are being harmed 30 by the unfair valuations and the tax burden. She said the neighborhood is up against an influx of 31 investment properties. She asked the Board to do what they can to help. She said that the 32 community is a special place to live. She said that it is hard to watch a $2 million incentive for a 33 private company, and they need to value community history at the same level as economic 34 development. 35 Horace Johnson thanked the Board for their comments on the recent shootings in 36 Buffalo and Texas. He said he came to talk about those that have been disproportionately 37 impacted by the pandemic but changed his mind when he heard the presentation by Well Dot. 38 He said that typically, governments put too much effort on attracting outside businesses but fail 39 to grow the local assets. He mentioned the opportunity zones and that they are determined by 40 political interest. He said they fail to prioritize community leadership. He said that place based 41 policies fall short because they are rarely centered around racial equity. He asked the Board 42 two questions. He asked if the Board would become galvanized in their efforts to save these 43 historical neighborhoods with tax assistance for all or will the Board be remembered for being 44 complicit in further assisting the eradication and gentrification of those historical neighborhoods. 45 He said that history will record everything the Board decides on this matter. He asked where will 46 people go? He asked the Board to please give that some thought. 47 Christine Abernethy, Director of Housing Justice at Marian Cheek Jackson Center. She 48 said that they have been running a tax support program for about five years. She said they also 49 supported the county in doing outreach in year one of the Longtime Homeowner Assistance 50 program. She said she is grateful for the Board's efforts in trying to find solutions with them. 51 She said that they will hear from the neighborhoods that have borne the burden of the taxation 22 1 issue. She said that they have heard that residents want an increase in the award amount. She 2 said they have also asked to consider including 80% AMI or increasing it to 60% AMI to make 3 sure that homeowners are not left behind. She asked them to cover more than just the increase. 4 She said that from 2000 until now, for residents who are sixty-five and up, their taxes have 5 increased by more than 400%. She said please consider covering more than the increase. She 6 said that the liability numbers are scary and are estimates. She said that the people here tonight 7 are frustrated but they would not be here if they did not have hope. 8 George Barrett was accompanied by two others who showed pictures of two different 9 homes. He said in April 2021, the revaluation year, the neighborhoods were threatened by 10 displacement. He said a home of 1300 square feet, owned by an elderly resident in her 11 nineties, saw values higher than the one on the left, which are double the size, double the 12 bedrooms, built in the early 2000s but used as student households. He said the county's system 13 is failing because it does not consider the nuanced factors of gentrification in neighborhoods like 14 Northside. He said through courageous organizing of the residents, these issues have been 15 spotlighted and the assistance programs have been developed. He said the source of all of this 16 is systemic, and they must continue to pursue systemic solutions. He said they must recognize 17 that proposed liabilities are a hypothesis. He said 2020 and 2021 highlighted inequities that 18 have existed for decades. He said shifting to assist the tax burden as a whole rather than just 19 the increase year to year is an equitable step forward for solutions. 20 Kathy Atwater said a family applied for the Longtime Homeowner Assistance Program 21 and they were denied. She said that demonstrates that there is something wrong with the 22 system. She said for them to have a higher tax value than the one they saw is inequitable. She 23 said her neighbor Heather Ferrell's passion for the community let her know that they have 24 something special in the community. She said people will leave and sell their homes if they 25 cannot afford to pay the tax bills. She said money is going out of the county to the other 26 counties. She said a lot of people have inherited their properties and are not able to sell and buy 27 elsewhere for a reasonable amount. She said having property taxes go up and to not be able to 28 stay there is not right. She said she wants to preserve it and for the longtime residents to be 29 able to leave something for their children. She said this county has become popular, but they 30 should recognize the people who founded it and have been here. She asked that the Board 31 consider all of Orange County, those who are living off fixed income, pensions, so that everyone 32 is considered. 33 Talia Kieu said she was representing neighbors who were unable to make it to the Board 34 meeting. She read statements from them to the Board: 35 Clarence and Jane Fare said they have lived there for over 50 years, but the tax 36 rate is making it very hard. She said they are in their 80s, and it gets harder 37 every year. She said that the neighbors are saying the same thing and there are 38 only three long term residents here and the rest are students. She said they 39 asked for the county to please help with the tax bill. 40 Sophie Mitchell said the county should assist with the entire tax bill and not just 41 the county portion. She said that she lives in between two student rentals and 42 there is no way they can afford to pay higher taxes. She said their house was butt 43 in the early 50s and they haven't changed anything. She asked them to come 44 into our neighborhoods and look at the different homes and to sleep on that 45 before taking a vote. 46 Matthew Fearrington said he has five residences on his street at Starlite Drive. He said 47 the back of the house had a creek, which was converted into a storm drain, but when it rains, it 48 floods houses, basements, and crawl spaces. He said this happens every so many years. He 49 said the town tried to put it underground, but it still floods. He said he has been in his home for 50 20 years, his uncle has bene there 20 years, and no one remembers an assessment actually 23 1 being done. He said that if you look underneath the houses it is rotting, and no one ever came 2 to look at what shape it is in. 3 Paul Caldwell said he is a 50-year resident of Northside area and lives on Church Street. 4 He said that Northside used to be a predominantly black neighborhood. He said that there are 5 only five Black families that live on Church Street now and that is due to the fact that they have 6 sold out to real estate developers to build duplexes and apartments. He said that it is pretty 7 much all rental properties for students. He said they can afford those rents as students, and he 8 has no problem with them but would like help for longtime residents. He said that he has been 9 asked numerous times to sell but he wants to leave his properties to his children. He said he 10 has pride in being a resident of Northside and wants to stay as long as he can. He said that he 11 doesn't want to complain, but the students litter his yard, and he has to clean it up. 12 Laine Staton said she is with Habitat for Humanity. She shared two stories that make 13 sense of the numbers. She said that she got a call from someone that said her neighbor had 14 sold her house for $225,000 and had originally paid $60,000. She said that initially, this made 15 her happy because the seller was able to build wealth through homeownership. However, the 16 home was sold to a developer who then turned around and sold it for $500,000. She said this 17 made her heart race when she heard it because she knew that it was going to have a major 18 impact on the tax assessment for her Habitat homes and all of the people in the community. 19 She said the second story is regarding delinquencies. She said that in the first six month of her 20 being there, she met with people that are significantly behind on mortgages. She went on to 21 explain that one of the people that she met with was a master gardener and worked in 22 maintenance at UNC, and that she was simply an incredible woman. She said that she had 23 bought her home 15 years ago. She said that the woman was injured on the job and unable to 24 run the buffing machine anymore. She said that the injury led to the woman leaving work and 25 taking her Social Security. She said that she is now on a fixed income and only brings in $1,300 26 a month. She said that once the in the tax amount took effect, her 30% of her monthly income 27 only covers a small portion of her mortgage. She asked the Board how she is supposed to help 28 this woman. She said there was an option of extending the loan, but the woman would be 92 29 years old before it was paid off. She said this woman has loved and contributed to this 30 community and asked the Board to please help her with the tax burden. 31 32 Chair Price said that the suggestion from the County Manager was to come back on 33 June 7t" for further discussion. 34 Commissioner Greene said she was encouraged by what she heard during the meeting. 35 She said she appreciated staff's efforts to show what 100% looks like because it shows the 36 great burden that is out there. She said she understands that the amount of money they put 37 aside is within their control. She said that there is almost $200,000 left and maybe next year 38 could go forward with an equal amount, perhaps more, because that is under the Board's 39 control. She said there is a lot going on, so she is glad to have more time to consider the 40 materials. She said that at the next meeting there should be a policy discussion to decide 41 whether they allocate the funds on a sliding scale of need or they divide it up so that everyone 42 gets some. She said that she can agree that the problem is the tax burden. She said that the 43 reason for a 2% and a 3% number in the packet is because the 2% is the operative number, the 44 county amount of the tax, not the whole tax bill. She said that she wants to see that idea 45 developed in a proposal back to them. She said that she would be happy if it models the 46 Jackson Center's approach. She said that she fully understands that it is a systemic problem. 47 She said that it is not a surprise that they are not the only community dealing with it. She said 48 that they can start working on the systemic issues in the community. She said that about a year 49 ago, President Biden worked with HUD to setup a taskforce on property and valuation inequities 50 and the county can learn from what they are doing. She said the National Fair Housing Alliance 24 1 has issued a report where they discuss how the bias came about and how to tackle it. She said 2 that she is very eager to solve the problem and thanked everyone for their heartfelt statements. 3 Commissioner Fowler thanked the public in attendance for sharing their stories. She 4 said it does appear that there needs to be tax relief, not just related to the 2021 tax bill. She 5 asked if there was a way to assess the luxury apartments to make sure they are paying their fair 6 share. She asked if there is a systematic way, they can do that and also for those in the lower 7 income range. She said that she appreciates that there is time to come back and review the 8 many ways to do this work. She said that she thinks they could examine finding a formula based 9 on need, how long they have resided in the dwelling, and she is also unopposed to making sure 10 everyone gets a little. She said maybe there can be a combination. She asked if other counties 11 have specific percentages and if they use inserts. She said she wants to give as much as they 12 can but to be careful not to over promise. 13 Commissioner McKee said he has long had concerns with the assessment and appeals 14 process. He is interested in the two properties that were shown during George Barrett's 15 comments. He asked if the valuation was appealed for the single-family home. He said it 16 makes no sense what the single-family home was assessed at. He said that he is not in favor of 17 first come, first serve. He said one of the first things to do is figuring out how to get the word out 18 broadly. He said he has no clue if the amount should be $200,000 or $18 million. He said that 19 he is in support of helping everyone that needs help, but he wants to make sure that those that 20 need it the most, receive it. He said he is just unsure how to get there. He said that he owns a 21 farm and is a beneficiary of a state law that allows farmland to be taxed at a lower value. He 22 said without that, the land that has been owned by his family since the 1820s, would have been 23 sold years ago. 24 Commissioner Bedford thanked staff for their work on the presentation. She said that 25 they are in a phase to keep doing more. She asked that people come back each year to report 26 on progress. She said the effort is finding a balance and a more efficient way to keep people in 27 their homes and it is the right thing to do. She said that she wants to be able to age in her 28 home, and that is what most seniors want, and should be able to do. She said that they need to 29 start evaluating the progress each year. 30 Commissioner Hamilton said it is clear that appraisals need to be fair and they also need 31 to address the revaluations. 32 Commissioner Richards said it is important to underscore the valuation part of this 33 conversation. She said that as the county builds, they need to make sure properties are valued 34 properly. She said they should make sure they are incentivizing in a way that is not to the 35 detriment of the potential growth in revenue. She said they need to look at valuations on the 36 lower end and the top end as well. She commended the community for holding the Board 37 accountable and informing and educating them on the issues. She said the message that it is 38 more than the impact of the assessment, but the overall tax situation has been made clear. She 39 said that she thinks they need more time to discuss the possible solutions. 40 Chair Price thanked staff for continuing to work on the issue. She said that staff listened 41 to the community and continues to do so. She said they must look at the immediate concerns 42 and determine how to preserve neighborhoods. She said they must also look at more than just 43 the tax burden. She said they need to look into the other things that people have to pay for and 44 the cost burden of living in a place they want to live. She said this is a systemic problem of 45 gentrification and a system that is based on the state to use comparable homes. She said 46 maybe they need to work with with Chapel Hill on how to re-identify some of the properties. She 47 said that while two houses look similar, there are different things going on in each home. She 48 said they need to work with the individuals and the community organizations. She said that the 49 numbers for outreach were small because of trust and said that people of color have historically 50 been unable to put their trust in the government. She said that some communities are using 25 1 trusted ambassadors and paying them for their work. She said they help to get the word out on 2 top of inserts. 3 Bonnie Hammersley asked the Board to send questions to Greg Wilder so he could 4 direct questions to the appropriate staff member. 5 Chair Price said that the community is welcome to continue to bring concerns and 6 questions to the Board and that this item will be back on June 7t1 for continued discussion. 7 8 9 b. Manufactured Homes Action Plan 10 The Board tabled a discussion on the Manufactured Homes Action Plan. 11 12 BACKGROUND: For many years, there has been interest in addressing the vulnerability of 13 residents living in manufactured home communities (MHC) in Orange County. In 2016-2017, 14 the County, Towns, and local housing partners formed a manufactured homes work group to 15 begin to discuss and evaluate opportunities and obstacles to addressing the needs of 16 manufactured home community residents. There are one hundred manufactured home 17 communities in Orange County housing over 2,000 households. About half of manufactured 18 homes need minor repairs, and about 28% need major repairs, with only a small percentage, 19 3.2%, economically infeasible to repair. Most residents are of low-income, making it difficult to 20 fund needed repairs. Also, many of the MHCs are under threat to be redeveloped, in particular 21 the MHCs closer to town centers where market demand is high. 22 23 The Manufactured Homes Action Plan is designed to provide a plan to address the 24 redevelopment threats facing manufactured home communities in Orange County. The Plan is 25 a collaborative effort between the Towns of Chapel Hill, Carrboro, Hillsborough, and Orange 26 County that outlines specific objectives, strategies, action steps, partners and resource need to 27 address the redevelopment threat facing manufactured home communities. The other 28 participating jurisdictions adopted the Action Plan strategies last month — the Town of Carrboro 29 on April 5, 2022, the Town of Hillsborough on April 11, 2022, and the Town of Chapel Hill on 30 April 27, 2022. 31 32 Housing and Community Department staff from the local governments will play a leading role in 33 implementing the strategies and action steps listed in the plan, while also collaborating with 34 many Town and County departments and community partners. 35 36 This plan recognizes manufactured housing is an important source of naturally occurring 37 affordable housing serving diverse populations, including vulnerable community members. It 38 uses resident engagement as the foundation for the strategies proposed. 39 40 Bonnie Hammersley asked the Board to table discussion on the item due to a staff 41 member's inability to be present for the meeting. 42 Chair Price said that she still had one person signed up to speak, so she would allow 43 public comment on the item. 44 45 PUBLIC COMMENT: 46 Emily Bane said her parents developed two mobile home parks, in 1972 and 1986. She 47 said all of her homes are on one or better individual lots with septic systems. She said there is 48 no available water and sewer. She said having affordable housing requires water and sewer. 49 She said very few mobile home parks have available water and sewer. She said regarding the 50 previous item on the Longtime Homeowner Assistance Program, it would be helpful to have 51 information in Spanish. She said some of her residents have lived in her family's parks since 26 1 the early 1990s. She said that some of the homes her tenants have purchased at $60,000 or 2 $70,000 in the mid-1990s are valued at $70,000 or $80,000. She said that her tenants expect 3 to be able to sell their homes at the tax assessed value, but it is not realistic. She said in the 4 Manufactured Homes Action Plan agenda packet, it said there is no financial impact to the 5 proposal but lists some of the things they are planning to do that will definitely require money. 6 She said that the proposal seems heavy handed. She said that her parents developed the 7 mobile home parks to be able to pay their property taxes. She said that most of the property 8 they own has been in their family for one hundred years or more. She said they are just trying 9 to hold the line. She said her property is like a family member. She said if the county's takes 10 away the ability for landowners to make decisions about the use of their properties, then that 11 would not be fair. 12 13 Chair Price said the item would be discussed on June 7, 2022. 14 Commissioner McKee asked if a motion was needed to table the item. 15 John Roberts said if they want the item to come back at a date certain, then he would 16 suggest the Board make a motion to that effect. 17 18 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 19 table the item until June 7, 2022. 20 21 Commissioner Fowler said she would like more information on the valuation of 22 manufactured homes. She said she had heard that manufactured homes decrease in value, but 23 the commenter stated that the homes were increasing. 24 25 VOTE: UNANIMOUS 26 27 7. Reports 28 a. Orange County Facilities Master Planning Presentation 29 The Board received a presentation on the scope of services to be performed by O'Brien Atkins 30 Associates for the development of the Orange County Facilities Master Plan, and provided 31 feedback regarding plan development. 32 33 BACKGROUND: Orange County issued a request for qualifications (RFQ) and has selected 34 O'Brien Atkins Associates of Durham, NC to help develop a Facilities Master Plan to guide the 35 development of County properties and programs over the next twenty year time frame. 36 37 The work will include a review of background information, related plans and programs, an 38 inventory and condition analysis of selected facilities, a population growth assessment and 39 program demand analysis, a related gap analysis and action plan, development of program 40 options and recommendations, and preparation and presentation of the final Master Plan 41 Report. 42 43 Steve Arndt, Director of Asset Management Services, introduced the item and 44 representatives from O'Brien Atkins. He introduced Kevin Montgomery, the President and Chief 45 Operating Officer, and Jay Smith, Principal and Director of Landscape Architecture, both of 46 O'Brien Atkins. 47 Kevin Montgomery said the firm started in 1975 in Chapel Hill. He said they are 48 committed to being inclusive and understanding what planning means to the community. 49 Jay Smith made the following presentation: 50 51 Slide #1 27 u� ORANGE COUNTY FacillHes Master Pian OB NORTH CAROLINA BoCC Meeting 5-24-22 1 2 3 Slide #2 Agenda Introductions Overview Managing for Success Process and Approach Representative Projects Q&AI Discussion OB +CGL 4 5 6 Slide #3 OB CGL aryl="',ormar.n CGL klr:.i,Ilrer,s As,Ps,meri [BRE est EsI—Lease M11:-A s.FinP-.V GsFa;tier E1,.-X PALACIO COLLROPATINE --E,11-19 Wferracon ifnr.Fr ral,,r,V:r.i;yi v,i=,�u.J.h1.rIL 7 8 9 10 28 1 Slide #4 Managing for Solutions that meet your objectives and needs On time and in budget Maximizing communicationto minimize problems Leveraging technology for efficiencies Master Plan that serves as working tool 2 3 Jay Smith said that while they will help facilitate the plan, it is really the county's master 4 plan. 5 6 Slide #5 Approach Phase I Phase 2 Phase 3 Phase 4 Understand Define Analyze Plan ©— o Visioning p �a Your Aspirations Ip i 0y I z� I LL-01-17`1 a' J 0 Space Drivers Gap Analysis Tools& Strategic Plan Data Forms& Benchmark Scenario Workshops Interactive Roadmap Interactive Variables Process Format &implementation Database Schedule ,7 Templates 8 9 Slide #6 Visioning Phase'I Und.,--jstand .. l 10 11 Jay Smith said as part of the visioning process, they would take time to dream and set 12 priorities. 13 29 1 Slide #7 Stakeholder Participation Phase 1:Understand WHAT WE LEARN ,r • Identifying policy drivers • Understanding the stakeholders • Incorporating h6sticapproach 1 Community Engagement 2 3 4 Slide #8 Information . ' Understand _ . WHAT WE LEARN Q �r Proven data gathering tools y� • Understanding local environment Building project database 5 � 6 7 8 Slide #9 Trends Phase 1:Understand WHAT WE LEARN Incorporating projected demographics Understanding areas of growth • Identifying centers of population 9 10 Jay Smith explained that the trends will help show how Orange County compares to 11 others and can be used as a benchmarking tool. 12 30 1 Slide#10 Space (v, WHAT WE LEARN COVID Understanding driver by (� department ji I I wf�t Gathering relevant data Thinking about future Population Change Staff Space Suitability Accessibility impacts 1� Workload Technology Equipment 2 3 Jay Smith said they will examine how much space each department needs and consider 4 all of the space drivers. 5 6 Slide #11 Changing Work EnvironmentDefine WHAT WE LEARN Understanding space trends - Aligning standards to function ^- ImpactofCovid 40 7 - , 2022? 8 Jay Smith said they will examine how spaces can be shared so work is accomplished. 9 10 Slide #12 ConditionsFacility ' ' . Define o - WHAT WE LEARN Condition of space Facility condition index • Bulld upon completed work aurraxereo�crs r 11 . 12 Jay Smith said they are starting to understand the assessment and they will also visit 13 and get familiar with the facilities. 14 31 1 Slide #13 Research-Informed ■ . Mine WHAT WE LEARN Creating Interactive OR database -• �..a, ry h� Aligning standards to Space Su.mMaN - function _ Impact an capital and operational plan ;� � 5 .�• ter• �,� 2 - 3 Jay Smith said that after meeting with each department, they will understand what 4 makes them tick and how much space they need to accomplish their work. 5 6 Slide #14 Operations . Efficiency ••0 PEOPLE WHAT WE LEARN • Aligning facilities to function&future land use • Addressing cenlralld ecentralized service l .. • Addressing public access W11 &employee health 7 8 9 Slide #15 Concept Options DUN+..cnuxrY SPACE NEE05 ANALYS15 scnanP oe�tl.w.e.w„ _ WHATWELEARN AM GCNNTY 6PiCE NEECC�YLLI.Y919 NGo E� carie Identifying qualitative and quantitative factors 111=—W _ Comparing pros and em E, �% —° cons of each Developing cost estimate ranges 10 11 Jay Smith said they intentionally bring alternatives to explore so that the Board is 12 challenged to examine ideas they may not have thought of. 13 32 1 Slide#16 MeasurementCost WHAT WE LEARN. Sn�8Y6 WaN' Mvinlema.v '>v'.•Map.^^w',•° ,•�,+ Untlerstantlingfacility �w..em•� IPnwmarivel � life-cycle&real estate value F.ae., Incorporating operational cost impacts Factoring County funding sources&epportunities 2 3 Jay Smith said that while they will allow dreaming, there is a reality, and it all has to be 4 affordable. 5 6 Slide #17 ■ Living Document IM r — WHAT WE LEARN Wfi&E It ' Creating versatile co�Mry ,+r1 masterplan y .```• y's,.a Delivering interactive tools fs+' •1 �, Providing dynamic �\4�-,li f^=`�^^ �*^• roadmap to inform decisions 7 8 9 Jay Smith said that this will become a living document and continue to be used. 10 11 Slide #18 Discussion i 12 33 1 Commissioner Greene asked if their assessment would include the Southern Campus in 2 Chapel Hill. 3 Jay Smith said yes. 4 Commissioner Bedford asked for clarification on the following statement from the 5 background materials on the item: 6 "For a master plan, the size of an individual office or area is not as important as 7 the space-per-person or space-per-equipment standard. Based on the 8 recommended net square foot space standards and the type of department 9 (staff versus equipment driven), the consultant will recommend a space-per- 10 unit (staff or equipment) allocation standard, expressed as department gross 11 square foot per staff, for each department." 12 Kevin Montgomery said it is function driven. He said they consider functions that will be 13 carried out in the space and what does it take to do one's functional job. He said that shared 14 space needs to be factored in. 15 Commissioner Richards asked how we can do a facilities plan when there is not a 16 strategic plan in place. She said that she understands that this is meant to be a visioning piece 17 and asked how those to things come together without a strategic plan. 18 Kevin Montgomery said they look at the 20 years with an estimate of growth in the 19 community versus staff that will be needed to serve the community. He said they look at other 20 communities and look at the larger picture to compare. He said they work with the information 21 that staff is given them, the information CGL has collected, and the average growth rate to 22 factor the estimates. He said his experience with Durham County has been almost head on with 23 their estimates. 24 Commissioner Richards asked if the Board would have the opportunity to participate in 25 the visioning sessions. 26 Kevin Montgomery said it is the most important part of the process. He said they start 27 with the aspirations, in building and master planning then they balance it out. He said they start 28 by listening to the community. 29 Chair Price said she first met Kevin Montgomery during their work on the Durham Tech 30 expansion. 31 Commissioner Fowler asked if they have standard data of the effect of telecommuting on 32 space needs. 33 Kevin Montgomery said that is evolving and is a hybrid. He said they understand that 34 today is a little different than 12 months from now. He said that their estimates may change but 35 most people are 40% in office or are hybrid telecommuting. 36 Commissioner Hamilton asked them to clarify who the county project manager is and 37 asked if it is Steve Arndt. 38 Kevin Montgomery said yes. 39 Commissioner Hamilton asked who will be on the oversight committee. 40 Jay Smith said that is just getting underway and will be one of the first things that they 41 produce. 42 Commissioner Hamilton asked what they look for in membership. 43 Steve Arndt said they will get a diverse group of viewpoints from within county 44 government. 45 Bonnie Hammersley said they will look to different department directors. She said that all 46 departments have strategic plans, and those will be looked at. She said they already have 47 hybrid remote work and they have already identified positions that are permanently remote. She 48 said the committee will be more of an executive team of department directors and a 49 representative from the County Manager's Office. 50 Commissioner Hamilton asked what "order of magnitude cost estimates" means. 34 1 Kevin Montgomery said they look at all of the detailed plans and drawings for the office 2 building and determine how much does it costs per square foot. He said then they put inflation 3 and escalation to estimate the cost. He said this is not based on a specific design. 4 Commissioner Hamilton clarified that it is an estimate on what the square footage would 5 be. 6 Kevin Montgomery said it is based on square footage and a description of what they are 7 building will be rather than specific information of what is in the building. He said the order of 8 magnitude will have an estimate based on the marketplace and then add the projections to the 9 completion date. 10 Commissioner Hamilton said that because there is not an overall strategic plan for the 11 county but there are department specific strategic plans, how will they weigh priorities. She said 12 that an overall plan would be helpful, but the department specific plans will not capture that. 13 She said that it is important to plan for what the future may bring. 14 Commissioner Bedford said she is so excited they are here to get started. She said that 15 having information with the county needs and school needs to make informed decisions will be 16 helpful. She said that she has gone through this where there were ideal, moderate, and bare 17 bones scenarios and asked if those would be provided to help with cost. 18 Kevin Montgomery said yes. 19 Commissioner Bedford said she understands there will be phasing, as well. She said it is 20 important to her that accessibility of buildings be considered in the plan. She said that she 21 wants to see comparisons between deconstruction and renovation. She said that certain 22 departments may need to be close to other buildings based on their job function. She said that 23 factoring where there could be synergy between offices will matter. She said they should 24 consider the location of the majority of the population. She asked if they would include the 25 detention center property. She asked if they are going to consider the condition of facilities 26 because there seems to be a lot of water problems. 27 Kevin Montgomery said those will all be taken into consideration. 28 Chair Price thanked staff and representatives from O'Brien Atkins for beginning the 29 process. She said they know some of the buildings are not functional for today's world. She 30 said that she appreciates the approach for today's world. She said that so many buildings are 31 not functional for today. She said that it is time to examine the buildings and Orange County is 32 changing. She Hillsborough is adding more residential as well as commercial. She asked when 33 they would hear back from O'Brien Atkins. 34 Steve Arndt said they would come back to the Board mid-way through the process as 35 well as at the end. 36 Chair Price asked what those dates might be. 37 Kevin Montgomery said they would hear back before the end of the year. 38 Commissioner Bedford said it was important to consider the impacts of climate change 39 and investing in sustainability. 40 Commissioner Richards asked if the Board could see the output from the visioning 41 phase of the study. 42 Bonnie Hammersley said they will share information periodically with the Board, perhaps 43 quarterly or every other month. 44 45 46 8. Consent Agenda 47 48 • Removal of Any Items from Consent Agenda 49 • Approval of Remaining Consent Agenda 50 • Discussion and Approval of the Items Removed from the Consent Agenda 51 Commissioner Richards asked to remove item 8-e from consent agenda. 35 1 2 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 3 approve the remaining consent agenda. 4 5 VOTE: UNANIMOUS 6 7 a. Minutes 8 The Board approved the draft minutes for the April 14, 2022 Board of County Commissioners 9 meeting. 10 b. Advisory Boards and Commissions —Appointments 11 The Board approved the Boards and Commissions appointments as reviewed and discussed 12 during the May 10, 2022 Work Session. 13 c. Fiscal Year 2021-22 Budget Amendment#11 14 The Board approved a budget amendment for Fiscal Year 2021-22. 15 d. First Quarterly Report (2022 Q1) for Orange County's CDBG-CV Grant 16 The Board received the first quarterly update for calendar year 2022 on Orange County's 17 Community Development Block Grant— Coronavirus (CDBG-CV) grant from the NC Department 18 of Commerce. 19 e. Community Climate Action Grant (CCAG) FY 2021-22 Project Approval for Chapel Hill 20 Carrboro City Schools "Creating a Solar Future for CHCCS" Application 21 The Board: 22 1) Reviewed the application summary submitted by Chapel Hill Carrboro City Schools— 23 "Creating a Solar Future for CHCCS"; 24 2) Received the grant recommendations for the Chapel Hill Carrboro City Schools' "Creating a 25 Solar Future for CHCCS" project from the Commission for the Environment (CFE) and the 26 Human Relations Commission (HRC) for the FY 2021-22 Orange County Community 27 Climate Action Grant Program; and 28 3) Approved funding for the recommended Community Climate Action Grant "Creating a Solar 29 Future for CHCCS" project for FY 2021-22 30 f. Litigation Settlement 31 The Board ratified the settlement of case 22 CV 432 as previously authorized by the Board of 32 Commissioners in closed session. 33 g. Schools Adequate Public Facilities Ordinance —Approval and Certification of 2022 34 Report 35 The Board approved and certified the 2022 Schools Adequate Public Facilities Ordinance 36 Technical Advisory Committee (SAPFOTAC) Report. 37 h. Re-affirm Acceptance of Planning Jurisdiction Over Two Parcels from the Town of 38 Chapel Hill to Orange County 39 The Board re-affirmed, by adoption of a Resolution, previous action taken by the Board of 40 County Commissioners on March 1, 2022 to accept planning jurisdiction over two parcels from 41 the Town of Chapel Hill. 42 i. Proposed Sale of 129 East King Street, Hillsborough, NC 43 The Board approved of the sale of County-owned property located at 129 East King Street, 44 Hillsborough, NC, and the approval of a resolution authorizing the sale of the property through a 45 negotiated offer, advertisement, and upset bid process. 46 47 Regarding item 8-e, Commissioner Richards asked if that removes the remaining 48 amount of money. 49 Steve Arndt said the allocation was for the FY21-22 allocation year. He said that in 50 October 2021 they came to the Board for approval of the non-school portion. He said this item 51 now takes care of the schools. 36 1 Commissioner Richards asked if Orange County Schools have used their funds. 2 Steve Arndt said that Orange County Schools did not submit anything for the FY21-22 3 cycle but he plans on working with them to develop proposals for the next cycle. 4 Commissioner Richards asked if this impacts the capital plans for Chapel Hill. 5 Steve Arndt said no. 6 Bonnie Hammersley said half is for non-education and the other for education. She said 7 there is no stipulation that says half has to go to Chapel Hill and half to Orange County. She 8 said that only one grant application came in. 9 Commissioner Richards asked if they are comfortable with the technology behind this. 10 Steve Arndt said yes that it will be a wonderful addition to the high schools. 11 Commissioner Bedford said that Steve has a lot of experience doing solar work. 12 13 A motion was made by Commissioner Richards, seconded by Commissioner Greene, to 14 approve item 8-e. 15 16 VOTE: UNANIMOUS 17 18 19 9. County Manager's Report 20 Bonnie Hammersley reminded the Board that May 26th will be a budget work session 21 with a presentation by Durham Tech along with other outside agencies to wind up the budget 22 presentations. 23 24 25 10. County Attorney's Report 26 John Roberts said the legislature can continue to consider bills that met the crossover 27 deadline last year. He said one that came out of committee is HB 755, similar to a bill passed in 28 Florida, he said that among other things prohibits discussions of LGBTQ issues in grades K-3 29 and establishes a long list of parental rights and access that parents have. He said a longer 30 report will be available when filing is finished this week. He said this bill is nothing like the bill 31 that met crossover and that they completely gutted the original and added new language. 32 33 34 11. *Appointments 35 None. 36 37 38 12. Information Items 39 • May 3, 2022 BOCC Meeting Follow-up Actions List 40 • Memorandum — Financial Report - Third Quarter FY 2021-22 41 • Memorandum — Draft FY23 Orange Transit Work Program 42 • Memorandum — Orange County Receives LEED Gold Certification from U.S. Green 43 Building Council 44 45 46 13. Closed Session 47 None. 48 14. Adjournment 49 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 50 adjourn the meeting at 9:42 p.m. 37 1 2 VOTE: UNANIMOUS 3 4 5 Renee Price, Chair 6 7 8 Laura Jensen 9 Clerk to the Board 10 11 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 3 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 May 26, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Work Session on Thursday, 9 May 26, 2022 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Jean Hamilton, Earl McKee and Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Commissioner Sally Greene 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: Deputy County Manager Travis Myren, and Clerk to the Board 16 Laura Jensen. (All other staff members will be identified appropriately below) 17 18 Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. 19 20 Chair Price welcomed everyone to the budget work session. She noted that 21 Commissioner Greene would not be in attendance. 22 23 1. FY 2022-23 Budget Discussion with Durham Technical Community College 24 The Board reviewed and discussed the Orange County Campus of Durham Technical 25 Community College FY 2022-23 Operating and Capital Investment Plan Budgets. 26 27 BACKGROUND: The County Manager presented the FY 2022-23 Recommended Budget on 28 May 3, 2022. Since that time, the Board has conducted one public hearing to receive residents' 29 comments regarding the proposed funding plan. Tonight's work session is the first opportunity 30 the Board has had to discuss next year's recommended funding plan related to non K-12 31 Education funding. Total Durham Technical Community College Education funding, as included 32 in the FY 2022-23 Manager Recommended Budget, is $884,405. 33 34 County Support of Orange County Campus of Durham Technical Community College 35 Durham Technical Community College (DTCC) — Orange County Campus requested $822,020 36 for Operations (an increase of $44,928 from FY 2021-22), Capital Outlay funds of $100,000 37 ($25,000 increase from FY 2021-22), and $250,000 related to financial aid ($200,000 to 38 continue the funding of 200 scholarships for Orange County residents attending DTCC and 39 continued funding of $50,000 for financial aid grants for Back to Work students when their 40 courses are not covered by the State). Both financial aid requests are funded through Article 46 41 One-Quarter Cent Sales Tax proceeds. 42 43 The recommended funding for the Orange County Campus of Durham Technical Community 44 College, located at the Waterstone Development in Hillsborough, provides current expense 45 funding of$809,405 (an increase of$32,313 from FY 2021-22) and recurring capital of $75,000 46 (the same as in FY 2021-22). In addition, the recommended budget includes $200,000 for 200 47 scholarships (student tuition for Orange County Residents) and $50,000 for financial aid for 48 Back to Work students when their courses are not covered by the State. Both of these will be 49 paid from Article 46 Sales Tax proceeds instead of through Current Expenses. 50 2 1 As with local school districts, counties in North Carolina are responsible for supplementing state 2 and federal appropriations to community colleges. For the most part, counties are responsible 3 for day-to-day operating costs such as utilities, security and custodial services. Counties are 4 not responsible for funding of teaching staff. 5 6 Capital Investment Plan — Durham Technical College — Orange County Campus 7 The Manager Recommended Capital Investment Plan includes funding of$500,000 in FY 2022- 8 23 and $10,500,000 in FY 2023-24 for an addition to the existing building on the Durham 9 Technical Community College — Orange County Campus. 10 11 Details regarding recommended funding levels Durham Technical Community College are 12 located in the Education section of the Manager Recommended Operating Budget document, 13 beginning on Page 174, and in the School Projects section of the Manager Recommended 14 Capital Investment Plan document, beginning on Page 126. 15 16 During tonight's work session, the Board will have the opportunity to discuss with Durham 17 Technical Community College about County funding and anticipated State funding for schools 18 next year. 19 20 President J.B. Buxton introduced himself and colleagues Jackie Krohn, Executive 21 Director of the Orange County Durham Tech campus; Dr. Kara Battle, Chief Academic Officer; 22 and Andy Kleitsch, Chief Financial Officer. He gave the following PowerPoint presentation: 23 24 Slide #1 PF DURHAM' �► TECH Orange County Board of Commissioners Budget and CIP Work Session M.y 26,2022 25 26 27 Slide #2 Budget1. 2022-23 11. 2022-24 CIP Request 28 3 1 President Buxton thanked the County Manager's office and other county staff for their 2 collaboration and coordination on this budget. 3 4 Slide #3 Durham Tech Community College Orange County Budget Request For Fiscal Year 2022-2023 2021-22 Budget 2022-23 Request Pct. Change Operations $ 773:282 $ 857,020 10.83% Finantial,Aid $ 250.000 $ 2M,tm 0.00% Capital Outlay' 3 75,000 $ 100,000 33.33% TSI $1,0'98,282 $ 1,207,020 9,911 % Capital Outlay does not Include CCP,request OFdurrrrNach t+ F 5 6 7 Slide #4 The Durham Tech Promise Requesting$200,404 to provide scholarships for recent public school graduates, $500 grant per semester for up to four semesters All graduates of public high schools In Orange County are eligible, regardless of high school grade print average (GPA), completion of the FAFSA is not req ulred- Must enroll at Durham Tech as their first post-secondary institution within one year of graduating high school. g 9 President Buxton said this is an annual request. He said around 156 students from 10 Orange County used this scholarship offering in the last year. He said Durham Tech also has a 11 free community college initiative for 2021 and 2022 high school graduates over the next two 4 1 years. He said that it was due to a combination of the Board's contribution, state funding, and 2 federal funding. 3 4 Slide #5 Back-to-Work Initiative DURHAiMTEGH * 00 Requesting$50,000 for schalarshlps for Sack-to-work courses not covered by federal rM funding_ EAGIt-T10•t'tORK I11IITIAfiIV€ * Scholarships for unemployed and underemployed residents of Orange +County in short-term offerings With service area industry trends+projected sector growth such as Life Sciences.. Construction Trades, Health Cara, Informaflon T hnelogy. ExpKt to award approximately 100 students$500 scholarships Average cost of tuition is $250.and funds.wilI support atldl4lonal s.tudentneeds such as textWaks. tKhnology,and transportation As of May 24, we awarded 92 scholarships in 2021-22. OFd awerrs 5 6 President Buxton said this program has had great success in both Orange and Durham 7 counties, so much so that funding continues to run out. 8 9 Slide #6 Facilities Technician Requesting $17.979 whlch is 20% of the salary :and benefits fors Faci.litics Technician. > Under current Industry standards there should be one facility technician per R,ON square feet and currently[Durham Tech has one technician per 100,NO square feet, Small Business Center Coordinator Requesting $35,00 for SMdIl Business Center (SBC) Coordinator salary, > This builds on the BOCC's 2021-22 commitment of feder.alARPA funding ($35.000)that was committed towards this position for July through December 2022 PFojjrha.--5'r h esu ,644 10 5 1 President Buxton said the Facilities Technician would be 20% covered by Orange 2 County and 80% by Durham County. He said the goal of the Small Business Center Coordinator 3 is to increase impact on small business center supports in Orange County. He said this position 4 will specifically focus on Orange County. 5 6 Slide #7 911 Academy Phase II Support > Requesting$13,13013 in year one of a three year payment ($27.000 total) requeet. This will allow us to teach current and new operators in the 911 Academy Training uttllztng upgraded software that 911 -centers are beginning to use. Campus Police !Motor Vehicle Re4uesting$26,000 for a campus police motor vehicle, We have recently stationed a sworn officer on the Orange County campus and in order far this officer to be.able to do h sr`her Jab responsibly,we are in meed of.a vehicle dwmh*09*ch 0,6'u 7 8 President Buxton shared that Durham Tech is also funding an apprenticeship 9 coordinator with no funding request from Orange County. He said for next year's budget cycle, 10 he will be asking for a 90-10% split between Durham and Orange County, respectively, to fund 11 this position. He said that the first cohort of the 911 Academy began this past week and will go 12 for eight weeks. He said there will be a second cohort in August. He said the $27,000 over three 13 years supports upgraded software for 911 centers, including video and text capabilities. He said 14 they have also seen the need for a sworn police officer at the Orange County campus and are 15 requesting $25,000 for that position. 16 Commissioner Fowler asked how many students utilized the Durham Tech Promise last 17 year. 18 President Buxton said 156 over two years. 19 Commissioner Fowler said it sounds like about 75 people are being covered per year. 20 President Buxton said 156 includes the total number of people from Orange County that 21 are using the Durham Tech Promise in a given year. He said they may have started in different 22 years, but 156 is the total number. 23 Commissioner Fowler asked if the Board gave $200,000 last year as well. 24 President Buxton said yes. 25 Commissioner Fowler asked what happens to funds that are contributed but not utilized. 26 Andy Kleitsch said the funds come out of the county's Article 46 fund and whatever is 27 not used stays in that fund. He explained that Durham Tech invoices the county for the number 28 of people that utilize the funds. 29 Commissioner Bedford thanked Durham Tech staff for the tour of the Orange County 30 campus earlier in the year. She asked if they hired a small business coordinator. 6 1 President Buxton said the position is in the final stages and was advertised in May. 2 Dr. Battle said interviews have been scheduled for this position. 3 4 Slide #8 Capital Request 5 6 President Buxton said they talked about a second building that would be dedicated with 7 UNC Hospital and Hillsborough last year. He said that it has changed, and that Durham County 8 has a new Allied Health facility going out for bond. He said with that change, they do not think 9 they should have two healthcare focused centers within 25 minutes of one another. He said that 10 the Orange County plan has been reviewed and recalibrated as an expansion rather than a 11 brand-new building. 12 13 Slide #9 Key Orange County Program Offerings } Health and Wei Iness } Anesthesia Techaralcgy(lrviiue in North Gare.(CCC) Orthoped-c T"hf-dogy)siart--a h FA'22,OCC) } Nurse Aide[OCC.Europe Ce^1e•;- Human ServiCes and Public Safety } Basic Law Enforcement Tra®iii{BLET)for Gra-geCo.Sheriff(G)GC) Ern"wy MkIcal Sstonc*and Pararnkle training(OFCC) } $poclal program for Aug*Farce par'aM mc& Creative and Liberal ArtslScience and Math University Traniker{�CCI > Business and Entrepreneurship � C ffnary(starting in FA 22,Orange County Carec ionsl) * College and Career Readiness, and Continuing Education } High School Egdvelerwy(Grange Works) > Woot r DeNw"nt(HR D)IEuropa,omisawoe") } Upholstery&PholographyJOCC) * Center For the Global Leamer Brycad Basic EN11sh as a S"ondLarrguageiEuropa) .11 14 15 President Buxton reviewed the existing course offerings. 1 Slide #10 Orange County Campus (OCC) Expansion) $2 mlMion $4 MUM $4 WNkn $1 milSon Requesti ng 13,000 - 18,000 square foot diddition to the OCC. Cost estimate: $11 million Expand space; EMB and BLET program, Additdonal space:Health and Wellness,Including Orthopaedic Technologist .and short-term training programs such as Phlebotomy, Electrocardiogram (EKC)Technician and Introduction to Cardi0Vascul-arTechnieian (I "V ) * New space,Skilled Trades: Plumbing end HVAC. * Flex space, Back:toWork.and Small Business Center program instruction, * Student space; Study areas and Student Support Services office,including Admissions. FIn.encielAid and counseling(including Mental Health ounsaling). durhlh+xlt�eCh iia•,: A 2 3 President Buxton said that they are challenged by space needs and need dedicated 4 spaces for student areas moving forward. 5 6 Slide #11 Increasing Capacity for Health Care C€ arse create a nnultf-use health lata space for additional short-term health care training options in CronpCounty ''Ir - Phlebotomists.. Projected 30-13% increase Health Tech nolIN Isis.All Other, Protected 22.6% Increase �O students on a waitlist for SP'22 Electrocardiogram(EKG)Tet hnlcmn class In A, ;M C7trrm ha r Cardiovascular Technalotolsts_ Projected 14 8% increase W DURHAM T E CF120 id-2 *r�mun 00- 7 March 2021 8 President Buxton said Durham Tech is doing demand analysis to inform decisions about 9 space needs. 8 1 Slide#12 Expand Public Safety Expand EMS lab,flex and storage space for both the Emergency Medical Services (EMS)and Basic Law Enforcement(SLET)programs. EMT and Paramedics: Projected 17.8% Increase Police Officers Projected q% Increase DURHAM TECH Pm-,Wd Statewide Change in EnFlarTi,- t.201&2020,BL"ing Glass Mata, 2 March 21(21 3 4 Slide #13 Provide Skilled Trades There is continued increase In demand for trained HVAC and Plumbing employees. Both are b star job areas according to NC Commerce, 2022 and as referenced in the skilled trades study released by-the Chamber r,or a Greater Chapel Hill-Carrboro in 2,020. i Amulti-usatrade space would include Infrastructure For combined HVAC and Plumbing labs.The introduction of these pathways at the OCC would help the skilled labor shortage in Orange County in both of these sectors, HVAC Mechanics.and Installers: - Projected 16,4% increase Plumbing: Projected 17,9% increase Projaded SlaNwidewCNinge in Erndn+pr*ni, 2016-2026,Burning Glass data, DRHHAMTECH Msiih2021 5 6 President Buxton said moving towards an expansion rather than a new building is the 7 right plan given needs and circumstances in both counties. 8 Dr. Battle said they are seeing a lot of demand in these areas in both counties, so it 9 makes sense based on projections to focus on these areas. 10 9 1 President Buxton said the needs in the health care industry are significant, including 2 UNC and Duke Health Care Systems with around 40-50% turnover in 2 years. He said Durham 3 Tech is working hard to fill this gap in the work force. 4 Commissioner Fowler asked if the culinary program will be taught at the Correctional 5 Facility. 6 President Buxton said yes. 7 Chair Price asked what accounts for the difference in Durham Tech's request and the 8 County Manager's Recommended Budget. 9 Bonnie Hammersley said Durham Tech is receiving a 3% increase like other county 10 departments and school systems. 11 Chair Price said that the recommended amount is less than what was requested. 12 Bonnie Hammersley said it may be less than what Durham Tech requested, but it is still 13 3% above what Durham Tech received last year. 14 Chair Price asked what would be lost without full funding. 15 President Buxton said it would affect the Facilities Technician share and the police 16 vehicle. He said they are struggling on the facilities tech side with HVAC issues given the age of 17 the buildings. He said the police vehicle is a matter of securing the facility and having the tools 18 of the trade. 19 Commissioner McKee said he appreciates the re-consideration of the new facility. He 20 said he hopes the expansion will act as a stopgap until more can be done. He said he 21 appreciates the concern about security. He said that that it is apparent that educational 22 institutions are being targeted and all campuses should be protected as much as possible. 23 President Buxton said he appreciates the partnership. 24 Commissioner Bedford said the expansion space seems like it provides flexibility and 25 adaptability to align with the workforce needs. 26 President Buxton said that is correct. He said that moving forward, there will be a focus 27 on flexible space where equipment can be moved in and out. 28 Dr. Battle said by making it a hyper-flex classroom, they have the ability to interchange 29 needs without the additional cost of building specialized space. 30 President Buxton said they have heard not to bolt any technology to the floor, because 31 processes and equipment in many fields are ever evolving. 32 Commissioner Bedford said she looks forward to supporting the expansion in the CIP. 33 Chair Price thanked them very much for their work. She said the previous week's 34 graduation ceremony was fabulous. 35 President Buxton said the graduation ceremony for high school students earning 36 associates degrees was held earlier that day. 37 38 39 2. Discussion of Outside Agencies Funding for FY 2022-23 40 The Board reviewed and discussed Outside Agencies funding for FY 2022-23. 41 42 BACKGROUND: Each fiscal year, non-profit organizations that deliver community services 43 have the ability to apply for program funding from Orange County. In December 2016, the 44 Orange County Board of Commissioners adopted a funding target of 1.2 percent of the County's 45 general fund expenditures, less the appropriation for education expenses, for the purpose of 46 funding outside agency operations. Historically, the County had a funding target of 1.0 percent. 47 48 Applications are reviewed by staff members for completeness and eligibility. The applications 49 are then presented to a specific advisory board and evaluated. Each advisory board then 50 makes recommendations to the County Manager for consideration. The County Manager 10 1 presents recommendations to the Board of County Commissioners, which delegates final 2 approval of grant awards to the Manager per North Carolina General Statute 14-234.3. 3 4 Recipients are required to submit written program reports that include goals, description of 5 activities/challenges, revisions of timelines/budgets, and other relevant information. Funded 6 projects are monitored for progress and performance, financial and administrative management, 7 and compliance with the terms of Performance/Development Agreement(s). Monitoring may 8 involve site and/or office visit(s). 9 10 For Fiscal Year 2022-23, Orange County received applications from 57 agencies. The requests 11 totaled $2,238,645, an increase of $508,692 above Fiscal Year 2021-22. The FY 2022-23 12 Manager Recommended Budget includes funding awards for 53 agencies with a total of 13 $1,854,691, an increase of$124,737 from the FY 2021-22 Approved Budget. 14 15 Please refer to the Outside Agency section (Page 244) of the FY 2022-23 Manager 16 Recommended Budget for information outlining Outside Agency funding. 17 18 Bonnie Hammersley made the following PowerPoint presentation: 19 20 Slide #1 ORANGE COUNTY NORTH CAROLINA Outside Agency Funding 21 22 Bonnie Hammersley said that the NC General Assembly amended the statue relating to 23 outside funding and it now restricts county commissioners from awarding funding to any outside 24 agency on which they serve on the board. She said that to comply with the statute, this budget 25 recommends that the total funding for outside agencies be placed in a new outside agency 26 department and that amount of money will be allocated per grant awards by the county manager 27 after July 1. She said that there is one application for Orange County, Chapel Hill, and Carrboro. 28 She said they are taking steps together to center racial equity in outside agency funding. She 29 said the next year they will conduct an analysis of each program in collaboration with the 30 outside agencies. She said next year they will have more information. She said the hope is that 31 the chief equity and human rights officer will lead this effort. 32 33 Slide #2 11 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES J Response to the B OGC petitian, 12 of the 58 ozotsid'e ;agencies responded that they do allow public comment at thicir meetings * The FY2022-23 Courtly Manager Recommended Budget allocates 1 35% (,$$,854,697) of general fand eXpetrses less the appr-opriation for education, exceeding the 1.2% target established by the BOCC. J The recommended budget jnclud'es$45,00.0 for Arts related Outside Agen0es to be administered by the [!range County Arts Cure aissican. L] The following four�4) slides are the evaluation criteria completed by Advisory Boards with Department Directors and su,bmitted to the County Manager � s ORANGE COUNTY NOR']'][CARGLINA 1 2 3 Slide #3 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES L WIto It kitty OrCr O,CU5T0MftR aM vol%'r lata ehw taltitmv wwet a Aganry riratss[aunty Ntawiha program ln6xmanian 7 usedfarprcgrampupase�trmtberrtflh rWWPopulellon9 rustvnKre,dlenh,pis rta�errlswroarerJrvNe ry-Meao-u County Resldenh -k'a rl h, CsteM daiaa�ppesh tlwtihe Program lnfomullan ag;ancy/pra.grara ss +Nsha wlua atraatr rwgsnpapu1Aon& digana[anstinwwwlarL;garlor,ofhnloay,W. i"n7Ph'lCasu } S".raphq,vcoer,.," 3ra n Program Inrormolon e nds�as�gc�zsa rapraha o.vrhln rbjpMP4pulallon& they WariruyerWm WgeMeasu rl d. Agwq uplaksfha Impartanca arfundN Prcgram lnfarmcllan h}rspnapernandthe dilrommun" rar 0Papalailan& ararah9casu InyeSlmc+l, - n TUT,4L SCOW FCR CUMPAP 211 9 ORANGE COUNTY Y--)R7'7[CCAROL[NA 4 5 6 Slide #4 12 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES II. whit ars the prllpq@F�FTF'i itE+lf�t$� a Acaual Rem*5FarF1'2020.21 app+ar ProgramInFvmatm ans ciiGtarmtlthihopragrsrisgaalsand Pafcamanco 30 actmom le aer reo-Chart Agantp and Progeam Hudgats #agrarn InfcrmaGcn k-For4i.r+.-.nst:ate v at:a*ra�lrh over�•pearl? mance 73.)- i aas-easChat c. Amual FSasultsfar PVZM10 21 suppan Program Infcrmar.-n a po54lvewgmct on prcram 'PerFcrmonm. custnmars{pnnlyd� ans..vas.Chart d Asloal rostper prcWram i.Program InFffrmatv, ,kWndI,iiAaU for FY 02'}21 appbars Parfo manta 10 reoeoNkle and apprcprlate eaxaeo-Chart TOTAit SGORI FOR R[S44 AO C ORANGE COUNTY NOM CAROLINA 1 2 3 Slide #5 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES III. What i s th r preffirarThi.RLANforimplrmentallbprrarrlimpnwemrrt? 5rmad Program GxA;"ALiI&lasfoe o4ar Pz'o F-2021-23 appear'v7misientmAh the escv Wo' program`&ff&s�nand 02arlylndiLmaihow rcgram14a. 5ervxe5vRHbeprcdded, e vfproc— cn ar Pap b, 0"Ir sled Remlu for PV202.1-23 wear y Ho, anainahla"6 31P2023 Mwill haua pa"imG rcgram'info. .. Impact an proerarn panlrparris y1PrvErarm GP P.1gk c -,,realiyllc prouam budget vmh k-r1o. roar:anablacosi foe prcNiding scvcasis rogeam Yd`o. out'—.g !p*o8 ra- d- apsd- Therecs.•,5.rFrYerrerr-Yonaleto�rstrFy ,.ad for orango Cavnte;ending. Erairoa pEca C,onl F7 -OTA.t VrORE FOR FLAN 40 r2 GRANGE COUNTY 1'408-n I CAROLINA 4 5 6 7 Slide #6 13 FY2022=23 RECOMMENDED MMENDED BUDGET OUTSIDE AGENCIES TifTAL-SCAR[ilk c;�s-:yMlCrla G Ti77AL 5C0 RE fOR RESULTS a TCYFAL SOME FOR PLAN 6 3.)Dm44 on the lTrforrrm lon provided In the agerscies fuMing appplieation„does the A tvisory Board reommmend this epenevipr"rarn receive continued CeLkaty NPOInQormwrCovMyflTmnl"I suRRort? eM II Yes,should the apery receive srn ncrease? 1.15)11 No,is this age q'new'? ORANGE COUNTY NO TI i CARC3LiNA 1 2 3 Slide #7 FY2022-23 RECOMMENDED BUDGET 'OUTSIDE AGENCIES Funding Formula Application Score Funding g 100-90 100% 8-9- 80 75% 79-70 50% 69 and below 0% ORANGE COUNTY NORT]i CAROLINA 4 5 6 14 1 Slide #8 FY20 2-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Aging Services Charles House $23,3613 $24,OM $24,000 97 Senior Core of $36,750 $40,01f0 $40,000 101 Grange County ORANGE COUNTY 2 3 Bonnie Hammersley said the agencies are organized by function. She said that the 4 county cannot do the work without their outside agency partners. She said they will receive 5 information on their score and ranking sheet. 6 7 Slide #9 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Behavioral Health AGENCY I 1. 1Application11 Awarded Request Recommend Sro.-,.- CIubNova 5114,813 $25j)m $18,760 80 EI Futuro $35,()1}0 $6.5,208 $48,906 85 Freedorn House $41,815 $50,178 $50,178 90 KidSCope $9+6,000 $96.OG0 $72.000 86 OE Enterprises $56,458 $76,458 $57,344 81 The Arc of the Triangle $6.6.53 37.581} $5.625 s9 The Art Therapy $3�a77 $10,000 35X0 T7 Institute 'falces Together $20,0M $20,0110 $10,01k0 72 i _t RANGE COUNTY g 15 1 Bonnie Hammersley said Club Nova's award last year was combined with maintenance 2 of effort money with the provider. She said this year outside agency money has been separated 3 from the maintenance of effort money. She said that Club Nova will receive $160,000 from 4 maintenance of effort funds this year. 5 Commissioner Richards said she is trying to understand how the agencies were 6 evaluated. 7 Bonnie Hammersley referred to the first four slides that showed the evaluation criteria. 8 She said they were evaluated with the advisory boards and the department director that 9 oversees that function area. 10 Commissioner Richards asked if agencies that scored close to the 69 cutoff were able to 11 be reevaluated. She said that Piedmont Health received a 68. 12 Bonnie Hammersley said that score was given because they provide duplicative services 13 to the county. She said that the Board of Health felt it was not a need the county should fund at 14 this time. 15 Commissioner Richards asked if this is shared with the agencies when they have their 16 meetings with her. 17 Bonnie Hammersley said no because at the time of the meeting she has not made a 18 decision. She said the reason she has the meeting is to find out what they are doing and then 19 afterwards she discusses with department directors and reviews the scores. She said that 20 Piedmont Health was one that she did look into and that she agrees with the score because it is 21 duplication. 22 Commissioner Richards said that because of the new law, the commissioners decided 23 they were going to remove themselves from the process. She asked if Chapel Hill and Carrboro 24 followed the same process. 25 Bonnie Hammersley said Chapel Hill Town Council Members resigned from boards. 26 Chair Price said that she resigned, and that Commissioner McKee resigned. She said 27 that she thinks they all did. 28 Bonnie Hammersley said the decision made by the Board will not have an impact on this 29 part of the process, only their ability to submit amendments. She said that it will not change 30 what she does. She said that she has done this process the same way. She said to put it in 31 context, the county is close to $2 million in outside funding while Chapel Hill is at $500,000 and 32 Carrboro is around $250,000. 33 Commissioner Richards asked if the scoring is the same for all three entities. 34 Bonnie Hammersley said no because the county depends on outside agencies to 35 operate county business on the county's behalf, so the towns do not provide as much to outside 36 agencies because their relationship is different. 37 Commissioner Richards clarified that there is no input from commissioners in this 38 process. 39 Chair Price said that was pretty much the decision years ago because there was too 40 much commissioner input. 41 Commissioner Richards said there is no opportunity for input or amendments from the 42 commissioners. 43 Chair Price said it is not absolute but the preference is for commissioners to allow the 44 County Manager to determine funding because they have already been through a double 45 screening review. She said that the will of the Board has been to allow the County Manager to 46 do this. 47 Commissioner Richards said she is trying to understand what changed this year. 48 Chair Price said it was the timing. She said this used to be part of the whole budget 49 process. 50 Commissioner Richards said they interpreted it one way and others another. 16 1 Commissioner Bedford said the Board took a vote to not make budget amendments 2 between now and the adoption of the manager's recommended budget prior to adoption of FY 3 2022-23 budget. She said that a commissioner could run an amendment if they are not on the 4 outside agency board, but they have not done that in the past. 5 Chair Price said the Board will be approving an amount and the manager will determine 6 the specific awards. 7 Bonnie Hammersley said that is correct and tonight she is sharing what the amounts of 8 the awards are. 9 Chair Price asked John Roberts to comment on what the Board voted on. 10 John Roberts said that he did not know they had resigned from the governing boards 11 and that was the point. He said the law makes it a misdemeanor for a county commissioner who 12 sits on a non-profit board to consider or award funds to those non-profits. He said that what the 13 Board voted on was taking the Board's authority over the nonprofit boards and delegating that to 14 the manager to award the money. He said that if everyone has resigned from being a director 15 on a non-profit board then it is not really necessary that they be completely excluded from voting 16 on this issue. He said that if the Board wants to revisit their prior motion that is an option. 17 Commissioner Hamilton said she recalls the Board determined to delegate the award 18 authority to the County Manager with the idea that the Board could revisit the process in a later 19 year if they feel it is unsatisfactory. She said the Board can limit the total allocation (1.35% to 20 1%), and then County Manager will divide the money accordingly between outside agencies. 21 She said she would be interested in knowing the number served by each outside agency. 22 Bonnie Hammersley said the county has that information from applications and they are 23 required to do that. She said they do not provide payment if the required reporting is not 24 completed. She said that in this circumstance, she honored every advisory board's ranking of 25 each outside agency and that she is very comfortable with this. She said when she first came to 26 the county, eight years ago, the advisory boards were very frustrated because they were doing 27 all of this work and then the commissioners would start picking favorites and change the funding 28 allocations. She said that as a reminder, these are a part of the county's operations and the 29 people that are reviewing the applications know the most about the value of the outside 30 agencies to the county's operations. She said that if there is a question about why they were 31 ranked, the applications and rankings are available. She said this is an intense process that the 32 county follows. She said the advisory boards and department directors do not know the funding 33 formula ahead of time. 34 Commissioner McKee said he understands the frustration of an agency if they were to 35 get a score of 68, but this process is performance driven. He said it is two steps removed from 36 what the previous Boards used to do. He said that he has seen Boards move money from one 37 agency to another agency and that was getting too close to pork barrel politics, and he was glad 38 to see it move away from that. He said that the next step was better, but it is always subjective, 39 but no way to get away from that. He said there is no way to get away from saying we have to 40 have a cutoff. 41 Commissioner Richards said that she wanted to be clear that her initial question was 42 about process and the law behind the decision the Board made to delegate the awards to the 43 county manager. She said that other jurisdictions are doing the process differently and they 44 made a decision about the law but then resigned so their decision does not really come into 45 play. She said then the Piedmont Health score popped out at her and there is no way for any 46 person, advisory board, or commissioner to be totally objective when scoring. 47 Commissioner McKee said for him it was a process. He said that on previous boards 48 that four votes are all it took to defund one agency and give to another. 49 Chair Price said there were organizations that did not get funding through this pot of 50 money, but the manager was able to find funding for it from another source. She said that she 17 1 had wanted more money for food distribution and the County Manager found it in another pot 2 and there was another process for the reentry house. 3 Commissioner Richards asked if allowing public comments was part of the scoring 4 criteria. 5 Bonnie Hammersley said no. She said the county has no control over 501(c)(3)s. She 6 said they have no authority to tell them how to operate meetings or anything that they do. She 7 said that she explained that the public comment was just a question that the commissioners 8 had. She said if any agencies contact the Board about their score, she asked them to refer them 9 to her or to the department director who oversees their advisory board. She said that she hopes 10 that this has made it as non-political as possible, and the county needs these agencies to help 11 county government run effectively and efficiently. 12 13 Slide #10 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Community Services Historic Hillslaorough $9,054 $12,W0 $12,000 94 Commksslon Big Brothers Big $7,080 $10,000 $7.500 80 Sisters of Triangle Bridge II Sports $7,577 $30.000 $22,500 82 1=3 Camp $0 $1,5ao $1,125 84 Historical Foundation $9,15% $25,000 $18,750 88 Orange County Parknershipfor You ng $5,950 80,1700 S6,000 100 Children ORANGE COUNTY 14 15 Bonnie Hammersley said E3 Camp was a new agency, which is why the chart shows $0 16 for their award last year. 17 18 18 1 Slide #11 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Community Services. Piedmont wildlife $9,000 $6,750 0; Triangle 81keworks $4,214 $5,00'0 $3,750 sf uh#ed Way OF $() $10,000 $5,000 77 Greater Triangle ORANGE COUNTY NOFM I CAROLINA 2 3 4 Slide #12 F 2022- 3 RECOMMENDED BUDGET OUTSIDE AGENCIES Food/Nutritional Services Awardpd Request Recommend $core Chapel HillfCairrboro $54,809 $60,000 $60,000 100 Meals on Wheels Farmers Food share Q $15,3010 $7,550 75 Grow to Life $6,000 $20,000 $o 49 Orange Congregations in $92,415 $92,415 $92,415 95 Missions PORCH $9,400 $10,000 $10,000 99 Table $15,000 $16,000 $16'QOD 91 Transplanting TradItlons $375 $10,000 $5,000 78 s .r ORANGE COUNTY IQOF 7[CAROLINA 5 6 Bonnie Hammersley said these agencies were reviewed by different advisory boards. 7 She commented on Grow to Life was reviewed by Social Services board and they did get funds 8 last year. There was an agreement that the application was not clear, and this is a very small 9 agency, and it was not clear where the numbers were coming from. She said Transplanting 10 Traditions serves the refugee population and they were new last year. 19 1 2 Slide #13 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Health Awarded Request Recornmend SE!Me Compass Center for $94,801 $104,251 $104,2'81 96 Women and Families Family Reading $0 $5,eo0 $5,000 95 Partners Orange County l pe MOM $62,000 $62,000 98 Crisis Piedmont Health Services, Inc. $16,500 $3o,oeo 8 Planned Parenthood $20,000 $20,000 $20,000 90 }RANGE COUNTY r OWn i C_APOLIN.A 3 4 Bonnie Hammersley said that Piedmont Health is providing duplication of services that 5 the county provides at the Health Department. 6 7 Slide #14 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES IE Housing, u. Awarded Request Recornmend Score Center for Community 550i000 $50,000 $37,500 82 Self Help Community Empowerment Fund $23,124 $311,[100 $30,000 91 Community Home Trust $211,912 $217,187 $217,187 100 EmPOWERment $40.000 $40,000 $40,000 es Habitat for Humanity 576,133 $80,000 $Koeo 96 Hope Renovations so $38,000 $28,500 84 PeeWee Homes $o $12,600 $9,450 85 RetsuildingTogether $15,000 $15,000 $15,000 91 ORANGE COUNTY N,ORTI I CAROLINA 8 9 Bonnie Hammersley said the county and towns have an interlocal agreement that 10 dictates the level of funding for Community Home Trust. She said that the new agencies 20 1 typically score lower than returning agencies because they do not have any previous 2 information. 3 4 Slide #15 FY202 -23 RECOMMENDED BUDGET OUTSIDE AGENCIES Human Rights & Relations E4 Centro Hispano $38,000 $41,8(}0 $41,800 99 Orange CountyLiving $18,598 MOM $36,000 97 Wage Marian Cheek Jackson $21,31 $10,007 $10,000 W Center Ref ugee 6upport $5..X10 $5,000 $5-MO O 100 ORANGE COUNTY MORT][C_AROLLINA 5 6 7 Slide #16 FY202243 RECOMMENDED BUDGET OUTSIDE AGENCIES Juvenile/Adult Justice Services RequestAwarded RecommendDre Boomerang Yout- $16,000 $10,000 $10,000 94 Dispute Settlement $82,358 $90,000 $W,000 93 Center Fathers on the Moue $-8,140 $16,750 $12,563 84 Re-entry House Flus S5,1% $20,040 $15,000 58 ReGntegration Support $4 $8,275 $6,154 89 Network Volunteers for Youth S9,299 9 $10.000 $10,000 96 ORANGE COUNTY 8 21 1 Bonnie Hammersley said the peer support training for youth is the Reintegration Network 2 and they are new this year. She said they will be evaluated again next year to review the work 3 they have done. 4 5 Slide #17 F 20 2-23 RECOMMENDED BUDGET OUTSIDE AGENCIES Social Services Awi3rded 11=M1 Raeommend Score Childcarervir;es $0 $35.000 $0 32 Assoc Interfaith Counch $250,000 $375:000 $731,750 87 OC Dlsabliity $8,513 $30,000 $22,500 86 Awareness Council Orange County $16,145 $20;000 $15;000 81 Literacy Council The Exchange Club $,14,252 $147263 $14.263 81 TOM- rS333A13 ORANGE COUNTY 1 OF:T0[CAROLINA 6 7 Bonnie Hammersley said childcare services are provided through the county with no 8 waitlist, so this is one reason they do not receive funding. She said that the IFC is continuing to 9 run the shelter and keep it going while dealing with all of the compounding issues from the 10 pandemic and that they are a very strong partner. 11 Commissioner Bedford asked for an update on the request from IFC for an interlocal 12 agreement about the shelter. 13 Bonnie Hammersley said once the towns agree if they want to move forward with it, she 14 will bring it to the Board. She said that it is similar to when CHT started and the IFC is providing 15 the only shelter in town. She said that the interlocal agreement would not include the food 16 pantry and it would just be for the shelter. She said once the towns agree, she will recommend 17 approval to the Board. She said the towns are hesitant because they think the county should 18 pay for all of it. She said that the amount the county funds for outside agencies is close to what 19 the county's portion would be in an interlocal agreement. 20 Bonnie Hammersley noted that there were three new applications submitted that were 21 not part of the presentation. She said that one is the Friends of the Mountains to Sea Trail. She 22 said they submitted an application for bridge building and capital, which is not an eligible use of 23 outside agency funding. She said there are funds in the capital budget to use for the trail so no 24 outside agency funds are being used at this time. She said that another is the Orange 25 Partnership, which focuses on increasing subscribers to the opioid and prescription drug abuse 26 advisory committee. She said that they have provided in-kind funds previously for them. She 27 said that there are opiate funds coming in that may assist. She said the third is the Oxford 28 House. She said that they provide housing for people reentering. She said the county provides 29 significant funding through emergency housing funds, so she did not think using outside agency 30 funds was appropriate. 22 1 Bonnie Hammersley said she did not list these awards in the budget because of the vote 2 by the Board. She said if people contact the commissioners to please send them to her so she 3 can answer their questions. 4 Commissioner Fowler asked if this recommendation will be subject to change at any 5 point in the year if the agency is adhering to all of the requirements. 6 Bonnie Hammersley said the amount will remain the same. 7 8 Slide #18 Questions ORANGE COUNTY 9 n Rs I ea LINA 10 11 12 3. Discussion of County Departments' FY2022-23 Recommended Budgets within the 13 General Government, Support Services, and Community Services Functional Leadership 14 Teams 15 The Board reviewed and discussed FY 2022-23 recommended departmental budgets within the 16 General Government, Support Services, and Community Services Functional Leadership 17 Teams. 18 19 BACKGROUND: The County Manager presented the FY 2022-23 Recommended Operating 20 Budget on May 3, 2022. Since then, the Board has conducted one public hearing to receive 21 residents' comments regarding the proposed funding plan. On May 12, 2022, the Board 22 discussed recommended FY 2022-23 budgets for Chapel Hill-Carrboro City Schools Board of 23 Education and Orange County Schools Board of Education. On May 19, 2022, the Board 24 discussed recommended FY 2022-23 budgets for the Fire Districts, as well as the Public Safety 25 and Human Services Functional Leadership Teams. 26 27 Tonight's work session offers the Board an opportunity to review and discuss the recommended 28 budgets directly with County departments and the Sportsplex within the structure of Functional 29 Leadership Teams, including operations, capital, and department fee schedule change 30 recommendations. 31 32 Functional Leadership Teams: 33 The following Functional Leadership Teams are scheduled to attend tonight's work session: 34 35 General Government: 36 • Board of County Commissioners 37 • Board of Elections 38 0 County Attorney 23 1 • County Manager 2 • Register of Deeds 3 • Tax Administration 4 5 Support Services: 6 • Asset Management Services 7 • Community Relations 8 • Finance and Administrative Services 9 • Human Resources, including Employee Pay and Benefits 10 Employee Pay and Benefits - Staff has provided information relating to FY 2022-23 11 employee pay and benefits in Appendix A of the Manager's Recommended Budget. 12 The information provided includes background information on employee pay and 13 benefits over recent years and information on specific pay and benefits plan 14 elements. Key components of the recommended employee pay and benefits plan 15 include: 16 o 3% wage increase for FY 2022-23. 17 o Resumption of the Merit Pay Program on employees' base salaries at the dollar 18 values in effect in FY 2022-23. Merit Pay increases, if any, will be applied to 19 employees' base salaries on the first full pay period in January 2023. 20 o Continue the $27.50 per pay period County contribution to non-law enforcement 21 employees' supplemental retirement accounts and the County matching 22 employees' contributions up to $63.00 semi-monthly (for a maximum annual 23 County contribution of$1,638) for all general (non-sworn law enforcement officer) 24 employees; continue the mandated Law Enforcement Officer contribution of 5.0% 25 of salary, and continue the County's required contribution to the Local 26 Governmental Employees' Retirement System (LGERS) for all permanent 27 employees. For FY 2022-23, the Law Enforcement Officers (LEDs) rate 28 increases from 12.10 to 13.04 percent of reported compensation, and all other 29 employees' rate increases from 11.35 to 12.14 percent of reported 30 compensation. 31 o Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and 32 continue medical and prescription third party administrators with Blue Cross Blue 33 Shield of North Carolina (BCBSNC) and Prime Therapeutics, a division of 34 BCBSNC, respectively. Increase recommended for health insurance as 35 approved by the BOCC per Agenda Item 6-b at the Board's March 15, 2022 36 Business meeting. No increase to employee premium equivalent for health, 37 dental, or vision insurance. No increase for health coverage premium equivalent 38 for pre-65 retirees enrolled in the County's group plans, and no increase for post- 39 65 (Medicare eligible) retirees. 40 o Increase the Living wage to $15.85 per hour for all permanent and temporary 41 employees, effective July 1, 2022. 42 o Continue the additional eight hours of annual leave to be awarded at an 43 employee's anniversary date, prorated for part time employees. 44 o Continue the six-week paid parental leave policy. 45 o Offer employer-paid short term disability insurance to all permanent employees 46 for up to 13 consecutive weeks. 47 Information Technologies 48 49 Community Services: 50 0 Animal Services 24 1 • Cooperative Extension 2 • Environment, Agriculture, and Parks & Recreation 3 • Sportsplex 4 • Economic Development, including Article 46 Sales Tax 5 • Visitors Bureau 6 • Orange County Transportation Services 7 • Planning and Inspections 8 • Solid Waste 9 10 Travis Myren made the following PowerPoint presentation: 11 Slide #19 ORANGE COUNTY NORTH C.t1tROLINA Support Services General Government Community Services 12 13 14 Slide #20 General Government • Board of County Commissioners — page 69 Total expendlium budget-$834.569 — Qecm-ase of$IQQfrom Base Budgei Recommended Budget Changes — County-w de resto aticmofpm-psndemictrevel wd Veining f rAing-$25.4co n �f'9at�yrKpandAut►MIlr�wclio-rs ORANGE COUNTY 2T NORT]1 CAROLINA 15 16 Slide #21 25 General Government — SMART Goal — Clerk to the Beard p. 71 Guai 1.Srre�]Ip4�of appll�xtierYa fir ad4issry 4wn�s a.d w.nirni�iur�vv�wnaeE wltir�n sine week crf wtmds�im, SM --------------- 6E% Board Goal; �3 4N Ju5ti€e Goal: b5 2N Frz�ress: 0% Jul, Aia& Sep, Da, My, Der JwL Feb, Mar, ,49r, May, JL, 2021 2021 2021 2121 2D21 2D21 2D22 2022 2022 2422 2(122 2022 Rerfcrth�ance Asses�n�t:5creenlfrg tlme Is 6ependent oa respans�fern outer eourtty 6e�artmeeu,is BQdtioO w The trema it Takes to review within The BOO Dffics ORANGE(COUNTY 1 2 3 Slide #22 General Government Board of Elections page 7 Total expenditure budget. $967,883 — NetCDurrtycostixreeseof$95,685comi3aredtoBase Budget Recommended Budget Changes — $10,2D4decroase,Inewnneipollworkers)and opmWonckoloel"Mon"cle, — $710,9DO rkuemn in tew4riu&&&ionomunlelpsel"flw►sInFYZ022-23 $28,9B91ner"S4 due]o COPMMlde reslonglon of PM-Pandtftw ire"(and 1ralning,andwawous seryicss(of equlpnwntand sohwe -- ORANGE COUNTY 4 5 Travis Myren said Rachel Raper, Elections Director, was at another meeting, but would 6 be coming to the Board meeting later and able to address any questions at that time. 7 8 26 1 Slide #23 General Government • Board of Elections page 72 Yater Registrations Processed Absentee&illots Processed ao.rr¢. +1111D 7G.r� •_— d5S106 13An aAcm 95:33 3q M SoM 25.DX •o os 04291 3EL= , 30 DX -3195] 15.0% uza 3p.00: ' faz 3Aa7 7Fd 3:7 o-9 465. 4M :3:4 :3' :3'± 20.7 23J :3:9 ;G:3 :{:] 3M .ffiv 3= 2u ORANGE COUNTY 30 N10FUT]f CILR4YLINA 2 3 Chair Price said the Board of Elections did a great job during early voting, especially with 4 signage and reporting. 5 Travis Myren said staff believes that the pandemic and more awareness of the process 6 drove the increase in absentee ballots. 7 8 Slide #24 General Government * SMART Goal Board of Elections — page 75 Gael 2:trrcreace outrcaprr to bond and law Nslon 4oterr.to Increase dAc pmIlc4a4un in electrons,Mough tarpted owWach srraferptes, f lilmtones and Tasks Start Progress(at ful 1,20221 EM Board Goal iU Attend out reach euents Apr U ]un 23 Justlae Goal: 175 Work with blind arld low 4rsion votw5 to increase amimenessofaccessiWevating kpr2.2 �96 Jun 23 Presgress: optlons Performance assessment These effDMare Intended to lead m Increased use of online at)sentee 4arloi pcatal dor bind acrd lova Own 49er5 ]RANGE COUNTY 31 NORT]t i kWaLtt+]A 9 27 1 Travis Myren said this is a project-based goal with a start and end time that tracks 2 progress. 3 Chair Price asked for clarification on what this goal is tracking. 4 Travis Myren said this is tracking progress towards reaching a milestone. He said the 5 progress is then measured toward those milestones. 6 Chair Price asked how many 50% is. 7 Travis Myren said Commissioner Hamilton also brought this up and staff will do a better 8 job going forward of providing this context. 9 10 Slide #25 General Government County Attorney - page 104 Total expendlture budget- $6-07.2'86 — ❑terreaseof$29,991 Compared to Base Cudgel Recommended SudgetChages — 5 ,000reduct4n iA pe?whnoatow Chllct SWportAttornty h*W bu *isdGMC wd Support 5eroices — 152, 91 forstudso Internshlp to lncr*=4 rvfrtalyin PubW sectorlm — $301Bto msi conferrim Ww",and"voila"-pandowK levels ORANGE COUNTY 3m N''[711-1[CAROLINA 11 12 Travis Myren said the recommended budget includes a corresponding decrease to the 13 increase in Child Support Services for a full-time child support attorney. 14 15 28 1 Slide #26 General Government • County Attorney — page 104 GaalLManUloafrldarrtlegalFewertimesfq 9%ofallbqdnwlewswithlntenArppernrdirwIhm 1CCIr6 ---------------------------- -————- --------------------------------'•.� somd coal: Ira 9ustlee GOel: NIA M (Progress: 0 Jut Aug Sap. Ora, How, Oso lad Feb, dila, Apr, May. 2x. - 201 IM1 2011 2101 J.041 2031 2M 2023 1022 2dT2.2. 2042 2022 NfVrnwxkssesgwecThe:ftanmentwestrrleNable tvaWi)d+-"realewpalwhenvheColorreturnedtriV 5taffingIeN@1slM40I rhe aarecastre4WIUri larthetiQslnemnn6hs0FM215eeWed4udRcebonpqefdk*Win wrrrnep leiaingfor anurJ+er elan,The4epanmentwfflheinfpceivronteginninginluneandSherewllsealyearIaV14ar1.on vrarkrniganreachand m intain9%afhrier'ryastNtpositionisfilled, ORANGE COUNTY 31-11 r+3C OMI I fes+RDL1N11 2 3 Travis Myren noted that this office currently has one vacancy. 4 5 Slide #27 General Government • County Manager — page 106 total expenditure budget. $4,162.894 — In reasein net General Fuad eostsof$799.-984 compaaed to Base Budget Recommended BudgetChgnges — Caunry(,Manager 100,674dve l�y4ra UrfingvacantposelonloCammunitIVRelamn* as CaawmirfdyOutresch Specialist * WaM BhiEf tt,rmoNn 8ecurrty Officer dupes peftrnad in Infour-ativn Tedmioges DEj3&Idrren1 — Human Rights and Re cas u $656,610Inertasdl'b'VatsfeminglHuman RlghldoandReWlonswoNs4 County Managers Off4o * {wasipnalevicaM Rc�b�n f>F casrrnundy enga9ramerti ORANGE COUNTY I 'P 1 l i r), ANA 6 7 Chair Price asked when the vacancy in the County Attorney's office would be filled. 8 John Roberts said it should be filled within a week and a half. 9 10 29 1 Slide #28 General Government • County Manager — Me 106 F Recommended Budget Changes — Risk Ma:aagan-mrd $373,027 Increm. 1n Rem Management®Dion Forinswance coverage Optmr irLsurarrre increased try 5158,100 horn FY 2l acluMs — Food Council )s $2,WSin crs Cow4y ccsis gemnnar and fo-a¢accm ssn�i x $3,174 incre4arse in municipal costshwe ac€ord"ng ID VIQU — ArtsGnmmiesion Po FudedbyDceupencyTax Expansion o(Eno RIv*r Mlll $71.311 offset by addkc nal tenant raven u& swff tig expenses and ope4wing 4xp04*0s * Reetarepardemicrelated experdrhmeredNxtims-$7,291 ORANGE COUNTY 35 rMIR n 1 i_ARDLLLNA 2 3 4 Slide #29 General Government • County Manager — page 10 • Risk Management — 80ndeandlrtSuahee-10r%P?emiumiMraeee,Gybes100%premiurnircre®ea Bonds and Insurance FrAMM Fr,WWM S�GOLLmQ iT32 a�} $29F,3r6 65W,9� 557YA07 5� Sam cl7u - E.Y�l0.4IlQ - rr Wis-ia rw]IR!-E7 rr Iff[T 2 Ff 3]718 IY30L0.30 R`ffi]673 IT.WI.22 PFq rS 31121-35H-Wd ]RANGE COUNTY 36 h3ORrl r i1LROLLrNA 5 6 Travis Myren said these bonds and insurance will be going out to market to see what 7 alternatives may be available. 8 9 30 1 Slide #30 General Government County Manager — page 106 %sk Management 4W'arkers iCompensation MM m5m 5sa� SAX r"c �Laaa swsr.3 �ogsoa :"Mum F730LSS9 IY 3MA-17 PF 3017.3A A30L4EY FY 30!0.30 F-X:[_16 IY7031.72Prvj.FY3031.33QudmmF ORANGE COUNTY 3 NORT3[CARDLINA 2 3 4 Slide #31 General Government County Manager— page 100 • Human Ri-ghts and Rela.trons Numberof Fair Housing inquiries Fair Housing Cases Initiated nC L 17 id Iq i� i� xc 1� @ L9 NA Uft-- I(ML&W FYML0.70 TT3030.21 FrMTT.-12 FrM32•x3 rwMIN-13 FY OLQ-30 FYID3O-31 FRffi31.22fml TV=—r3 rx� BLdlid su4.L ORANGE COUNTY 3E P01M[CAROLINA 5 6 7 8 31 1 Slide #32 General Government • County Manager— page 106 • Hurnan Rights and ReIaMns Number of UmhW Este h ProfiitaerwyOutreach AWMes 63 eo �+3 is rvsv.is r12C.L9-x rranaa 2 rrz31_M" "3"J.33aLajv1. ORANGE COUNTY 39 NOR]1 I CAROLINA 2 3 4 Slide #33 General Government w SMART Goal County Manager — page 112 Goal 3•Hlunsan Rights$RelaB"om;DeaeaseAverags Lase Procvns ryE Trrne by ensuring hass than 25%OF open caays are between 141 wW 300 days old lescludiins cwurw,systeanicand novoll/cornplex cares) 1Q0% AD% Firmed Goal; 93 lust,ree ,oat: FF1 d6st �lP1C ------------------------------ PrNfei5: 1P% Jul, Aug Sep, OM Nov, £ec, tan„ rte, Filar, Apr, Ma. Jun, 2021 20Z1 2021 2021 2021 nazi 2IP2 Zx22 21122 2022 2622 Z 22 oerformawaAssess+rlent:Ville there aye#trttorsbeyond the Hum-mRIP%I£FreWonsdlolslen'sw DOOmiInJls,encethe cunpletion goal[e.g.detned responses Frun mnplalning and responding parmes.mnplalnt arnendments�the divls an Intends to have the current crseraad within the goal eange torp the conclusion a4 the sewed quaver of FW mad and to mntlnue m operate w tlnin Bpal range from dial point Forward_ ORANGE COUNTY 4D NOWn I CAROLINA 5 6 7 8 32 1 Slide #34 General Government • Register of Des — page 251 Total expendIture budget- $1,107,935 — Net Countycaetsdecr&asebyTi385,057 Remains a Nei Gomral Fabd CcabrlbAor-$1,391,447 Recommended BudgetChanges — y12,4Z5increase attavel dm to restana&n ofcounty4tiddarestorsbon and postage — 3309,3931ncr4asrinbue *1*dR l*C ra�D� i*i s Etc Star A rr 0 Licame, on,ek 1 be"elon curmai irtthd $1.90DIncremenn buddingNmproviff4ntsloe podcublcles ORANGE COUNTY 7 r Qn[CAROLINA 2 3 4 Slide #35 General Government * Register of Deeds page 251 Regi.ster of Deeds Ramenue Coal lett"by Fiscal Year �JJDWma — 525Yah� 9L,99.4dY Mlm ma $d",G6G, 5 P.DMmu ainaws St.7 d7Am] 5'! - �.._aL41g'S98.—. � 9it95.�7 ss am.ma SkA96.fCA Sip WO -- — 'r.3__:_ r.._;s;. r..•...e .. •'r___b'_7 IYL57-L R�ilh79' ►`S iG.;_ ..._____. +'i;iii-.�; r-,1;7;3 ORANGE COUNTY r ORANGE C-%RO,7_rNA 5 6 Travis Myren said staff is a little concerned about interest rates and the impact that might 7 have on the number of transactions going through the department. 8 9 33 1 Slide #36 General Government Tax ,Administration — page 275 Total e'xpendltune budget-$4,159,250 - Net-County cost increase of$126,721cwnpsrsdtoBase BiAget Recommended Budget Changes - 543x72mersas4forApprelserrposltlionfor use value a ssn-ont compliance r8ti`.i�11' St¢1e rm�ulra rwltw ofVS-of value prapar"sarwu y - ;23.6G9increase for phone usege,postageand contract semices - $15.00_l decrease in training and per meeting allowances For BOER Members » Nol a revakwloa dear - �2,gd4�ecreasefsrtele�hc�e ORANGE COUNTY NOFEn I CARGUNA 2 3 4 Slide #37 General Government • Tax ,Administration — page 275 it Recommended Budget Changes - �10,2�3dacre�sln non•permaneM persoawel - WA72 Increew on temporarypen4nnei * $43.672 ForFieW Work and Research to prepare for 2025 Rawaivaticn * $40.000 fcw L*nRecoNsto help assign parcN+dwIfIcawn numbers ., -- - ORANGE COUNTY t4 NOWn r SCA LENA 5 6 7 8 34 1 Slide #38 General Government A- Sales Tax Collections FVW22.23 bjJW al 4%rruaasecwr FNM21.22 prga€l rs Sales Tax Cteantts S�s�;mo Fad. s�urrsi+a — F3l�7 Sb4GGOlC� — S1iGG0:GG0 e $14GG8:[CO =- $rxpQG.GOG -. rPr ie rR.. F� .,ate MZW lr= msuakle 1IFCWe!9 Rwww fipk%cbad from A)Authuimd$RIBS '4 Tema FAcept Argde 4'3(IF"n ORANGECOUNTY 4` NOR I C_JL Ri.-:1LlNd4 2 3 4 Slide #39 General Gov r"n nt d. Tai Administration — Tax Base History Prpperky Tac 4-a -Asses5e4 Va I ve Real,Personal,and Motor Vehicles S1!LM,WA3 , �L2�963 @SA 111iGG0:MM 415.000 DMDCG $1*0GQ-mma. - - 4 nMM r XX IYMU FM17 MUM R'ffi6i MM33 MMa 17217 rF3MA rVXM9 rF3MD rY9191 MUM FMO ORANGE COUNTY 46 NOIM I CAROLINA 5 6 7 8 35 1 Slide #40 General Government Tax Adm[n istrati on — Tax 13asre History Percentage Change in Assessed Value heal,Personal,[Motor Vehicles 33,M 31i5K 24 44A 1s1" S4.41[f 7#tM 5A� t9 ,� l.39Y Liz% f3 i�x EJsv. # EPI& "3MG MMW M=3. rW= MM4 IYRRS rrS79 "MR7 "MM rRMa9. "XUB ffM11 "Dmt R= ORANGE COUNTY 117 NX-IRT]C CAROLINA 2 3 4 Slide#41 General Government Assessed Home Value by Tax Jurisdiction - Based on 2021 Raluatlon MCDO C notice that median sales assessment raW at 81,97% TrWers rewaluatliri wftn three years already wheduled Juftdletlon Mladl&n Nam Value Mean Florae Value Car r4 $3615.200 $000 703 Chapel Him $416,300 $592,982 Killsborough $254.000 $299.477 Mebane $224.700 $23$.5157 Unincorparaled CMC $307,300 $402,759 ORANGE COUNTY AB h:0111-n[CAROLINA 5 6 7 8 36 1 Slide #42 General Government Tax Administration -Tax Rate History County Tax Rate Historic 1]0M A•uuY'u4figrt V—A.0-," 704}(0 -- 7J3.B6 i5.W L133 637T IV M:3 EGOD - A QG DIN e ORANGE COUNTY S9 NOR-n L GkROLLNA 2 3 Travis Myren noted that the tax rate typically falls in revaluation years. 4 Commissioner Bedford said as a local CPA, she often has to call the Tax Office and they 5 do a remarkable job. She said the automation is helpful. 6 Chair Price asked Travis Myren to explain the median sales assessment ratio. 7 Travis Myren said these compares assessed values with actual sale prices. He said this 8 tells us that the assessed values are lower than the current market prices. He said he is 9 surprised by the magnitude, but it just represents a dynamic housing market. 10 11 Slide #43 Support Services . asset Management Services — page 64 • Total expenditure budget-$5,328,098 — Increaaeinnet Couwycoals aF$69,9 compared to Base Budget • Recommended Budget Changes — TiW..820iniiefimneryincreases for tiddingrepa•and maintenence,custsdiel 5"I $ $27,191 rwuaiion of bawl and tra+wn, — Ti16,7d8coFutraetwith Grange EFMNprieasfoFcusimdralsericeestRagersRoad airodC wGroveCommunityComen,$26,041]toypalntEfiandCodyCanter — $17,833forthme(3)flow scrubberstoimprove efficievcy — $7,446email Bquipmentsuch asdrills,ladders,chaia — $3E,671 naductimmnin rent as Finame movesto ORANGE COUNTY ill west uaoffice BuildiLg NORT9 L CAROLLNA 12 37 1 Travis Myren reminded the Board that many employees in the West Campus Office 2 Building will move to a hybrid work model. 3 4 Slide #44 Support Services Asset Management Services — page 64 CAW L'a0`r oce the erer[y-MenNty{energy used w kwv pre 2quare tootl d Coolly radlltles by 0%wfiMn the Fyti(imayear rompsed to the FM Frain!year, 7.50 t 7,to +�720 Board Gaal: p5 700 �������������f�.f,ffff��.�. . iassaa JrsslKrGaal: rd 6eu e5o FYa®rears: 01e, Jhw� Sem Oct. Nov, mer, Jw,� Feb, mw. Aw, ". Jun, 2027 2021 =1 2621 2621 2621 2622 2(a). 2022 2022 2022 2022 ■errarmoree rasessmenr Deaeces In the CourMy°s energy Interellr we dimary linked to the new Mbd d work emlrorgrr-nl and Rhegmat-r energy eFtldenrr of neer mu"baldry in the porHoUn.,a the rountyS wa HorR ham:adepled 1e a hybrid work erwl ra*riertt It Is ea;pcd,ea(teat same 0 the reductions In energy usage mean dunr;lhe last year as emplaces worked from home will remain In plata oserlhe rent setcrd yaars,. `ter. ORANGE COUNTY at nX'-)RT1I CIA ROI.INA 5 6 Travis Myren said they are looking into if 7BTUs per square foot is a good number and 7 will report back to the Board how it compares to peer organizations. 8 9 Slide #45 Support Services • Community Relations — page 95 • Total expenditure budget- $374,553 — I,�zfeaseof$81.042comparedtoBase Budget • RKon-amended Budget Changes — $27.1751ncr -mcNedsing encu webaAsmmintenanc• iS3,867increase for CoinnwkyOutreach Spec islistposbon s+ 'Vacant�cesrila�lf�rr�clhom�:aunty f�m+�r*'st�F��I ORANGE COUNTY 52 N05 T7[CAROLINA 10 38 1 Travis Myren said Todd McGee, Community Relations Director, could not be present for 2 the meeting. 3 Chair Price asked about the increase for the Community Outreach Specialist. 4 Travis Myren said this is not a net increase to the county budget because it is moving 5 money from the County Manager's office to Community Relations. 6 Chair Price said there was discussion about a new position at a strategic 7 communications meeting and wanting to make sure someone would be hired who would be able 8 to do the work well. She asked what the salary plus benefits is for this proposed position. 9 Travis Myren said his guess for salary is in the low $40,000 range if the total with 10 benefits is $53,867. He said that a new position request is run through the classification and 11 compensation staff who will look at other positions in county government and how it compares 12 based on responsibility. He said they also do an external comparison to regional competitors. 13 Chair Price asked if the salary for the position was starting in the low $40,OOOs. 14 Travis Myren said yes. 15 Commissioner Richards said it looks like Community Relations requested an Assistant 16 Community Relations Director position and asked if that was included in the budget. 17 Travis Myren said that position was not recommended in the budget. 18 Commissioner Richards noted that the Assistant Director position would have been a 19 higher classification than the recommended Community Outreach Specialist position. 20 Travis Myren said yes. He also said that this is what is currently in the budget for this 21 position. 22 Chair Price asked if the scope of work was changed as Todd presented it in the budget 23 request. 24 Travis Myren said yes. 25 Bonnie Hammersley said she felt the higher need based on operations was a 26 Community Engagement Specialist. She said it is a gap in county government. She said the 27 position will also coordinate with Human Rights and Relations and general government. She 28 said she hopes this position can do more, but the size of the unit does not justify an assistant 29 position based on the overall look of the organization. 30 Chair Price said that makes sense as long as outreach positions will be maintained in 31 other departments. 32 Commissioner Richards if all of the Human Rights and Relations positions are filled. 33 Travis Myren said there is one vacancy, and it is the outreach coordinator. 34 Travis Myren said Sharron Hinton is serving as the interim director and there is an offer 35 out for a Chief Equity Officer candidate. 36 Commissioner Richards asked when the announcement will be made. 37 Bonnie Hammersley and Travis Myren said within a week. 38 Commissioner Richards asked if the community engagement specialist vacancy will 39 remain after that. 40 Travis Myren said yes. 41 Chair Price clarified that it is two positions in separate departments. 42 Travis Myren said yes that these are two different positions in different departments. 43 44 39 1 Slide #46 Support Services • SMART Goll Community Relations - page 9 Coal L Grmw mclaI medla faIIi3Mrkg by 16permat TVATTERACUALS - FACEl#?QRACTUALS __—TWTTER TAMET _--FACEE4[}49 TARGET 7UOa BoarerGval. 1;3 Eaoa --__________________________- spay lusticeGoal;fry 400D ,_:—__— ,___—:____:—__- ProEre53- LL 3CIGIy 24aD _ ew as ra ati 4 asa F avf nnumm Assusrrunt Sinal mad la follomrig tan Girrws to draw,allfi rwgh F-ambaot Is not growwg as fag:as Twwtmi. Twitirtr fae•or��l;t8r$dt�C+,1341 erg!�&4ebt�k ft+I+�+hd t�lr@�?�4 3,`s�2. ORANGE COUNTY 53 WWI-]t Ck]RCWLLNA 2 3 4 Slide #47 Support Services • Finance and Administrative Services - page 187 Total expendlture budget- $1,690,6:20 — Incre®ae of$31,386 compared to Bsse Budget • Recommended BudgetCbenges — $15.00fcrrwoMIonofpw@-parW"*travelvidtraIningend Coft1ractsarrt4is — Third Icy firkwKi 11 eudil cor4rect wrrjesed by$14,DOD — $6,000Dlncrta +tp�ersmmlfor stodenllntern~by$3,604decroasain operations—nVI county cost$1,H$ ORANGE COUNTY 54 NO RT]t Ck3ROL[N.a1 5 6 7 8 40 1 Slide #48 Support Services — SMART Goal Gaal 2:Decrease percentage al revenue retardpd after 30ds la Ivssthin 1%,byend of fcalyar. 25�E Burd&W#4 15% lift Ike Ike Goal: N/A S% \�,���04* - ------' Progress: Jul, �IfT 1�Jf Aug Sept, 0C, Nw, NK, lam Fet � Vlpr, Rty, lun, 2t12� �2� 2� X12 #p�3 2g22 �1�� Df1�3 2D22 ?RANGE COUNTY 55 NOR7n r CAROLINA 2 3 4 Slide #49 Support Services • Human Resources — page 213 o- Total expendlture budget- $1,_046;142 — Im,Cre8Ee0f$,39,981 campwedio Base Budge-t Recommended SudgetChanges — $12,140lncr for cwAy-aldoraW"Ion ofpee-pareIeaw Ira"Iand Nndlning — W,841 net inarea%in operarknE to txoaden advertiseag aaud absorb the convect Oraasafoe EmployaaAaalswic-9 Program and PrrysIcal Exam for poslwnslhaC have Cha+aW0rn*M GRANGE COUNTY 56 MLIM r CAROLINA 5 6 7 41 1 Slide #50 Support Services • fiumara Resources — page 213 ArbnuaI Turnover Rate Average Number of Days to Screen and ReferCandldates LE E04' _ YJ 1 LQOC: 1■ Li-0.. iy - _. :3 1.L— L3 90i M OCL 13 nat 1 gat — 0 PCh 3U CI.7tlFU hflf"-0G h3]ia� FYS'A4ie. R]�F] Ft=L-77; h3J'],:7 { -.. — r,.irrvaa- LiiY ORANGE COUNTY 5 7 NORT1 i CAROMNA 2 3 4 Slide #51 Support Services Turnover Rates by Department FY21.22 through 2/2S/22 yua.aLEEFvSEE s3-'e.+, L(SEiu�NsGE61EN-EEh°SEE. - s-*1m azRDOrLLIZZ {l9Ck CHL13 CIIPPCIC 4fklS G INV-, OX-4TY3-O NE• 09C4 %Ouhl61 AGERO..x%(A"NW..LE7a F4EEC0.N EE. 0L'H MPAF:TR'@WM 4GM 13 EE% B3 M CCEWE0 Nd Mr ODM EM EF4ENI-iEMK6 - ik43x EFClY04AUff.dky Wks FE MO N H ........ EIF•O rNVJ2 UMA1fM44FMLB N"-� ME4fiM �0UjI4.WjC061WQ40V, L3 M-6 MMANUMLIRI S #LSEi M rDAbLATEN LLLMXM OGM 21,9C% 0L TRININFAT015EFWIM 35905 FIAANM Alb R6reMKM ]CfiY# fIBE�A1OFOEEEK 17nti 2*(W 3 ZJM saALsRVra s zrN, :R9 IMM Lx34% Tdu3EM*I WPi.7py ILW% -005 S 005 ]:005 15:^E^5 a 0), :5.'MN li W% 3E 005 10 5 6 Chair Price asked if people are retiring or leaving. 7 Travis Myren said this chart includes any separation. 8 Brenda Bartholomew, Human Resources Director, said it includes terminations as well. 9 42 1 Slide #52 Support Services VACANCY PERCENTAGE BY DEPARTMENT MAY 191 21022 LN I MAL SIR VICES LAIR, -IS 1T NIlWAG IM FkT LGN VICLL 53111 tOAIIG C1 ILICTIVN! 13.204 LWI LR LU PPOAT 11111 LLL P,7PN, L ON MUNI"12LATIPR 7 11 Z* IOU WTI ITTOAk1I 11,51% r OU Nre r ON wIS110A l-1 GAN L OU W7'I MAN AGLA ]f:lli rP I PI IRAL I VITIC l RE IC UPCE DEFT GAON OLPIRITLIERTCW kLIAO LEM LCCWCMIL OEI ILCPNIWT 3711-1 !PllR9 lR CP!lkVl ClS J.LILiF 1krIACWYSWT,AG,PAANLA ILC agN PI WAIFCe 5NG 4PV IM It-VICES I&wid WECLTW 77,1711 RG US IRsa CDN M M EYELPF MIRT 7eJM WU MAN ALICIILLLI III PGS-.MATIOR TEC-NOUS EIES CAM L11.k11 SERVICES RAPS PC TRARSFORTSTIG11 SERVICES 440, PLAk WINLA INAPSLTICNI - jaAm 0 la I!III[IF Cum 'I 3W4 IN SRI FIF 7.G. 36CIAL S IRVNr IS 31,M% OLILIO'..&ITELLAWARr MINT Li.ILN TAM ADMIN.11TILATION 27171 2 3 4 Slide #53 Support Services i Human Resources — page 213 Respondtq to Publbc Sarety Compet1flon — New shy etep programs for Detention Dtker,Deputy Sheriff I,Deputy Stwriff I I Detention Officer Deputy Sherr I Deputy Shen! Curren FAfurlturn-439,219 Current rAnrnum-341,17F Curre=t fllrarnurn345,45D smpl sUlsVq Sa35t !Mepl starting 51eg1 sian?ng $45,60 Shap] Owe S vaw 543,931 step 2 after 1 year SAG. 3 fiveµ2 after 1 year $4,326 5L7p 3 oltor3 Vows $43,3w Step 3 aft 2 yesm $48,335 Seep 3 after$years $dA,02 SUp4 211l{3NIrs $4 &,p4 after 3years WA73 91ep4 afw3"ars 55U,476 SUP S 2Rir4`ays $47,359• Steµ5 sits d yeAm $4,F6 51ep S afhs4years $'52,364 stop 6 illi s RTIYF $491135 Step 5 at-f 5 years SK.746 Step 6 aitel 5 pears 554,333 Stipa 2f1wakGwI $5457a Siep7 after8vials 533,W6 Slep7 atwapear5 555,371 SUµa SD to ld years 55ZE190 Step 9 10 ka 14 years $56.7w w Seeµa 14 to 24 yes $MARS "9 15 to 19 pars $54,073 Step 9 15 to 19 yeses $57,783 Step 9 15 UP 19 W&S sim ffn stop to 20 ro 2v Vain $5rR531 Step 10 Ai to 24,pun 559,955 S7ep 10 20 to 24 wan $&,953 Stip 31 35 VAR Flu' $59)3E6 I step 11 Ia Kan 5 ,204 Step U 2&11—Ph $$,314 A Plecernenton ties saiary tahle is bslsea c^0,aNe County total seWke • Empdayeesir terse€assficaton sw re-eiwe Me-`1 Pay as lumpsum bonus pay,nc,-.m their baarsesaWy. ORANGECOUNTY dD I Wn I CAROLINA 5 6 Travis Myren said that the step program recognizes years of services and eliminates the 7 problem of compression. 8 43 1 Commissioner McKee asked to return to the vacancies in departments slide (#52) and 2 said it seems to be concentrated in certain areas. He asked for reasons for these separations. 3 He asked if it was work related or if there is any way to isolate why. 4 Brenda Bartholomew said that she can speak to the Human Resources Department 5 because they are high on the list. She said that some of them were retirement, and some were 6 for personal reasons, but a lot of staff are making decisions related to work-life balance that 7 they never did before. She said that if you look at the rates through the pandemic, they were 8 relatively stable. She said that towards the end of pandemic, you see more that have left. She 9 said there are some salary issues that have employees leaving and there are personal reasons 10 as well. 11 Commissioner McKee said a lot of the areas have an intense interaction with the public 12 and that seems to correlate to the high vacancies. 13 Travis Myren said these positions also continued during the pandemic. 14 Brenda Bartholomew said they are looking more closely at classification and trying to 15 determine the causes. She said they are looking at step program for other areas that may work. 16 Commissioner McKee asked if there is a way to look at past two years for the same 17 information. 18 Brenda Bartholomew said yes. 19 Commissioner McKee said it would be interested to see if this trend continued in the 20 previous years because of the interaction with public. 21 Travis Myren said staff will get some prior year data together. 22 Brenda Bartholomew said she has the data and will provide. 23 Chair Price said from year one to year two in the step schedule, there is an increase of 24 around $60 per year for the public safety. She asked if that was typical. 25 Brenda Bartholomew clarified that the step charts are designed, particularly with 26 emergency services, with a 3.75% increase each year, then at 5-8 years, increases are 27 grouped. She said that after the 10-year mark that followed the longevity schedule there were 28 decreases in some percentages. She said that some employees also receive longevity pay after 29 10 years in addition to what can be seen on the step schedule. 30 Bonnie Hammersley said she is looking at the deputy position and there is a difference 31 of$60 on the year. 32 Brenda Bartholomew said she is still working with the Sheriff's Office to get charts more 33 specific. She said $60 does sound small. She said that it should follow the same process with a 34 percentage differential each year. 35 Bonnie Hammersley said this chart is not correct and staff will correct. 36 Chair Price asked about cost-of-living increases. 37 Bonnie Hammersley said that would be in addition to the step programs. 38 Brenda Bartholomew said the emergency services chart is compared to what would be 39 done on July 1, but the Sheriff's Office was made in December before the increase. She said 40 each year it would reflect the percentage increases. 41 Commissioner Hamilton asked what happens when people come from organizations 42 with years of service. 43 Brenda Bartholomew said there are options such as transferring their time or having the 44 ability to have some discretionary hire for that experience coming through the door. She said 45 that a Durham employee of 10 years and Orange County employee of 10 years may not have 46 the same salary, but when there is discretion to hire coming in the door, then they will join in the 47 step program after the first year. 48 Commissioner Hamilton asked if they complete a year of probationary employment 49 before joining the step plan. 50 Brenda Bartholomew said in order for this program to work its best, you would start 51 anyone from outside the organization at salary close to the minimum, but it is recognized that 44 1 we also want to be able to recruit the best talent. She said that is a conversation she has with 2 directors before the employee is hired. She said that once they are placed on the step, it is for 3 the Orange County service years. 4 Travis Myren said if they get a very experienced person, there is some discretion that 5 they be hired at a higher step. 6 Commissioner Hamilton said what does that mean as far as rewarding someone for their 7 ability and how they work with other officers. She said if they get paid less, from that viewpoint, 8 the bigger picture about that strategy may be that there are too many hoops to jump through 9 when an employee comes from an outside organization. 10 Bonnie Hammersley said the county manager has to approve anything above the first 11 step, but this is to help with compression and lack of morale. She said they do not always hire at 12 the first step and will continue this process. 13 Travis Myren said there is a tension between having a step schedule and total 14 discretion, so they are trying to balance those two things. 15 16 Slide #54 Support Services • Human R sovices - page 213 Reaponding to Public Safety OornWillon — New salary step programs forEmesge-rKy Medical Services LM 1� W-.ahe tr.ar�ry dn:Q dri:m rr1!vm doIrm m,s,r® arl� KI�Xem ®r1•pwi MkRpm Zqm Phb 2 6151 M+ Scii re) !�'k I+9 M2311 4eFli 5; wwWn=Ictm5W-Lm LM 13 31P9 ! :+U 9;11L YJ V: 511,Si Ta A!x MX! a- `I TZ" gIA3 iLW A3 KM :r P': =.T iel.Y '.r a.: MM, !YLA TTr 5J dIt— NC•!! SN& 9M PU B:3) KJI ate. R?J -t A:. 02: �L y a '7Alf! :3w"€ %I= mn tz" SZ! €r v 219! SILL 'dam. an = 7-#?:�;• :'aaL 5I'.M :!R 1542 -0€33 V= M.1 us! =�. !.SOB 191. R is 's+•S[ is • ::? :aAF ;Ma al.21 9ev11• llif:. ic.= �i� EPPaas 1111 iyv !a". &:i+ !2" Wiff YOB €V Sl'G lyIr 511740 NMI 5MM ACw ®i kr9y };+i :::ETI WA Wn Sr`,, WE Min €X S 1 T !7A irP dz t aFi V 4 1W inti _ My71i[. Slap cl—d-llnn L.—I.M.— 'MSP m— A—d[I h�irrcr hs'iC 536.571 Sa2.9s7 %A6 nMdc 543,+C1 SY•_D.. *F•5an flrAMLJnlrP PararNEOC sle 560 55L30G 'a mm On I'm Para n E`IPCCWnd I(0AV 5J6 K-L 5539L'3 5E23Z.. IM,'5uP�1Iv S4R3J11 $57915+1 5KY75 L'6 TIP a ff! r-3f-'t9y'. ; 9.18§ JWP .. —1 ORANGE COUNTY 17 18 19 20 45 1 Slide #55 Support Services Human Resources. — page 213 Responding to Publk Safety CompetltIon — NewsaLmy0epprogremeforg11Teieccmrrfto€atio+3s JIM 11R 0W.0.4, limey *.I^ Ah— A.]nn lnirr'n drl— dais. ai5�nte?pr ar..ar— ap-0. 479 Sul 1152 inl MW lei ION 157 ft lo s*[r ap IL 'EA ml dirty imw. 3s V£la !C31 543 sea PILM 14l1 KE 3cm :9 E�Iwm 531; UM -' KX1 gra WOW SIV •217 7M MN '.W 1'® Ll WE 5ii7 % WR MQL c"7v W F. 3a3i 3.E,; eLs 597 ^id >�3 .Z1' B66 i& SSS KA E+31 131 Sill ic9 CI: l�olS� Mm 3•.ry [":- 1.1111 Lmi RD m'a3 %it FEW 17+ ZV !'-J eI: �a9 sea9 aFr:: ;am Fy*;, RD 5esT, Felt ^r_3+ 'AFIL •,rm, :E e. Sn.v Mr. RE- 53a. 3Lr''4 RE 9A 7.15 ;1.39 1E llj+ 'R r' nr 5; r i.r s[r sri'I RIN iiiM- 34M. S'19 !1 i:3. a. .:71211 _%W 7,4646 e:r -ra,lr s•ar se-� Fig. *;; 11P_ 31 17.21RX1. X 945 air ^�Pssr:m SN ail 8 uE sic RE BFa'I' a.i? Pirl xWl i3 571C mgr[mils C..rd Ltd am 9.Gp[Krinum AW ON— r`•TaNu 536571 H&P.1 531C t glwnll7i[[9ur 5MAZ5 5"265 SMAD n.sallm��nlmn[��r ${C,3® y1Q.fL5 Sltai+ iL Srsterys{ao+d7l Nan 9L6Aia 55a.6i16 §+.623 n url ukcar Supr�lry $Ia93i '��17S �Q,4a1 i.L'rain,�l.W[+pn Nan Sa9Aa6 �51.%L 96,776 iL S.ne�s[darn-mmar 15LATS 55.19" 9x.289 ORANGE COUNTY NO n t C,iRDLENA 2 3 4 Slide #56 Support Services } SMART tical Human Resources Vaal t:Eamwa Qmplapaa[luyli 9Qalmalu&w1i parry dirrmllan aae poiay iii IayllaanGli rQIV sed iqmlihly,thrmigh mlow wdreumr.eMLdmvislQnsafftOrPVeivunkVpelaswelOrdIraan[sbyr %e 30,WVIL f rBBestarre�arld Tasks 5tairt Wear l Frcgraki.fat lkll 2.2022] End AmiRn ArticleBenrw tD Staff Aug 22 0% Sept 22 ileveew Artlde l�v3n with Staff Aug 22 0% Sept 22 Mard Goal-i4 "! Send Ankle foe Legal lFloolew 5eirt 22 OR6 cict 22 .Seal Arkle taw€oc Sty Warlawr kvoiew Oct 22 0% Noy 22 Juitice Goal WA Peepare.geelda Nov22 0% Vec 22 Present&LCC Woek Svmlvn NDY22 0% Dec 22 Progress Pwwnt 80C[91u5111es5 Meetlrlg i}ec 22 0% Gec 22 Updafe MAJNI C3& Jan 23 0% Jen 23 Cammunicate with E[rrpinyees Jan 23 0916 Jan 23 Pedbmantla As wrQrrL Thisardlnarma QAImtoaffu p0ll[yQlpar3ho68[1 apMwAnn par"nal"Twes.ovar Npyraarl, pdancr,ti att pnolcc-,and sap oo-m"laws hj%,Q d9arliaa and BrangQ Courrt�r:s=rQ ba 9L"amplaga Qt and raslro®t ea.a clLwpoll[p dlredxn and lhot poll[T es lmplerrerded Fairly"eq6oldaly. articles L-a'rri ha rerlewed 10 will be mwe1 In Year 2, ORANGE COUNTY 0 NOR'Tl f CAROLINA 5 6 7 8 46 1 Slide #57 Support Services • Employee Pays and Benefits — page 286 * CompensatWn Package T+wop onC(3%)ConeravWageA"Iment•b1.S mdbon Restoremone perdc��aw+r+ds s�sper�ledln FY2021.2�•E428,D00 Employer Paid Shc+1•term 01sabWy-S3,00,(>00 — Gauntywidereetoretion cfpre-pandemicTreinin®,and TraVe9-$514.2c9 Mandated Cast Increases — Empiayerimreaeein heaflh insurance(5%)-$821.000 w Na�n+playe�roc�ease in He�1h or�e+4tal I+►sur �e — �85T,68�Ir�crwxs�afl.3'�br�r+�as�r,*mploy�rr*t�msa�tcunt�+bul�on Llw:g wage Increase to$15.a6pernour on J&y 1,2,022 _- GRANGE COUNTY as nxmri r+ ;1Rc+LrN-i 2 3 Travis Myren said county departments will absorb living wage increase through attrition 4 savings. 5 6 Slide #58 Support Services • Employee Pay and Benefits — page 286 New Voluntary Benefit Plans EmpWyeepa�d — Off*?gmup rates W empsayee* w LoNTermaieebilky w Pei cartcelmbursernoM » Idwitg theft pro"llcn * Legal insurance In-crease to attrition savings-$825rDOO OPLANGE COUNTY as NOWn a CARMAN 7 8 47 1 Slide #59 Support Services • Information Technologies — page 216 • Total expenditure budget- $4,200.133 — Increase of$428,256 compared to Base Budget • Recommended BudgetChanges — $40,708travelend trainirg increased to pre-pandemicamoty4le — $13,376 increase in cor4rected services audio visual repair and maintenance st J%Wlco Faclllty and Nalharn Can+pus — $374,175increase insoftvreremaintenance $244,676*"toCyb*v$" nlyinveswwritsmadebylnformawnS"umy sin ie ITdepartmmanl ORANGE COUNTY a6 Pti3OWn t GAROL[NA 2 3 4 Slide #60 Support Services Information Technologies (AtiRPA) — page 63 Total recommended:Add itionall s5 mi on Broadband Infrastructure Design and Implementation Broadband Infrastructure Design S5,04D,ow S5,".0013 i0,dr50,00C1 and Implemenlahon ORANGE COUNTY az Itr1 t C AR'CUNA 5 6 7 8 48 1 Slide #61 Support Service Information Technologies - page 206 Goalr.A&ieverrdmolnialnacyber-hyglemessa-ea OW. 854 -------------------------------- A0C isu 7[a $Asd f d,el: M4 5�0 550 1ust�e I: n3 = 95�, 500 � 't & le -tMgiOa iig rig i, � Porformancu Assxsmont:R usas an oxtornal enonlhor1eq ina.8II:SV i,to manage cylsoehih and b4mrunaarsiand how.is cyber security invesiriients We working.Thea regale cyber-hygiene kvingrmeihadntogr can he rampared w a credrl rating. Winnlos n cd iho nsk yocaaas. onlimoa iar Vri s Zd aro wimproen1wd gipsa rns,uiar trehawar,pub6 edlsdmuros and gonml duodiinpnco In wrens a1sorwrand sysiornssummy.ThoG3oammmtInduorysoarstango is 51Qna 7M. 4 ORANGE COUNTY ra1, WRTlt CAROLINA 2 3 4 Slide #62 Community Services . Animal Services — page 65 Total expenditure budget. $2,583,130 — 5247,677 increase in oet CowyLy costseamparedta Base Budget • Recommended Budget Changes - $41,700 rev *scream k don aclual r*vefma foe Pal Lecenses r Rawah ellicaoy of pet Iicarnrq proyan - $163,3531ncr for v*i T drear airwcf $27.100 offset in spayu*ktar cosl and cor7flln4 Valerinanan — 7x33,4134 increase in supplies and other operating costa ORANGE COUNTY -39 hMM r CA LINA 5 6 Dr. Sandra Strong, Animal Services Director, introduced herself. 7 Chair Price asked if fees are $25.00 to register a pet. 8 Dr. Strong said that the fees are different depending on the municipality. She said that 9 unsterilized animal may be up to $30, and the extra amount goes into the spay and neuter fund. 49 1 Chair Price asked what happens when the person does not have the funds. 2 Dr. Strong said that they can apply for a free pet license based on need. 3 4 Slide #63 Community Services Animal Services ! page 55 Recommended BudgetChangee — J48,153 decrease in fees(Adoptian,veceibation,e4c.1 to match acwd revenue — ��, 4lncrra�+M++►��al��++�ntr�lacnk — $7,913ravemmincreaesfsamTown ofCan-baro farknimelCanhrolSerricee .,ems ORANGE COUNTY 5 6 Travis Myren explained that Carrboro is experiencing an increase in animal control calls 7 and that is why there is a revenue increase. 8 9 Slide #64 Community Services Animal Services — page 55 SuWdixed Spay a nd Neutem 540 +�e aF= aoe 31d i 301 Sae — r«c�2 rreevte rWM:u-39 rl=-3C .-x:c.=: nm.:•.rr�rezma35sudee ORANGE COUNTY 71 NOHn[CAROLINA 10 50 1 Slide #65 Community Services • Animal Services page 55 Animal Sbefttr Admfsdans ,0 Jim im : 3:4:- 5 iY7, IED UKk2,37 A9C NO wM am Bit 4M MIU-13 naasr FFMZ MMS.v FFMM5Z): Rd'd": M=nB "=NM rMISM FrM2b rra=9 Pnj F.W. ORANGE COUNTY _ IMRT]I CAROLINA 2 3 4 Slide #66 Community Services Animal Services page 55 Live Release Rates Ulm �— �R- 6dS am �.y 8+3h Bt% 7d% dQ% 2�Y - ORANGE COUNTY wi.�2�L7 �t�. Td�V TES-iJ Ti'4�7F Tam!'-D UTIl�D X30 FI�F.L' Ai..'7�R Fl2��3 73 N WTI i CAROLINA 5 6 7 51 1 Slide #67 Community Services w Animal Services - page 55 Animal Central Services Responses EJ*r 9AOC III J,pR p IL dAEd �� E 317[x} a,DW d17p4 :pID °Y.'DUL-M rY]CLS-"FPZM4-17 F'rMWJ-]d R41A-17 A"3131F-E0 PY3pC410 AMMM M20a&22 PYXU3.-32 R'7M"S Pmt &�JMN ORANGE COUNTY WRn[CAROLINA 2 3 4 Slide #68 Community Services . Animal Services - page 55 Cruelty&Need Irwestigat'rans 00 7w 4.B .12 pie J17 4C3 05 3TA 5as 100 p. MOO-L5 FUDIS-» roa24-13 FOM-Lc MOMA7 "X27.0 MXIM-19 M0111-20 rY7970-71 rraaL-sa ffJM—3 Frw ovdoN ORANGE COUNTY 75 NORTI I CAROLINA 5 6 7 8 52 1 Slide #69 Community Services • SMART Gaal Animal Services page 60 O aal 2•`1�chlo+nr xtro�sarrrrlunity■r�ahnant rn trilmrl whr lfsn,with lOOwngr.untgrr�nalr sr rid hq Aa�.n�%arvrsf of rrr ItmuYlµ i0oo 800 __________________________ f,� 6 400 j J1:strti3 caa1;115 � 2t70 4 0 Pr06PRS5e ' WL A�& W4 M Nfla, Doe, A-^ fah, Mar. Apr. M.W, Jun, 2021 2021 2D21 MI 2M. 2021 2022 2022 2022 21123 2022 2022 Pariormanca Asnassv urt Wasura Ms rid mharof anlrnalahalped rhruagh acm ProgamL.mmarimlly this datahas rcm haan raptured m the wo*15currerAlxh probes to determlrye laam-Gne dela.En;wmmtinity3paJ ne;Aerperiormedvle voucher astlsaanca,rahrwx wzdnaGana,v arrrinary taro matcasnm progrm,Tha ow 2mictmms pmgam:smmmanary iundad atago fund me wrehef4e®ad so the Im pad wr vorf, ORANGE COUNTY 79 NX-IRT]I CAROLINA 2 3 4 Slide#70 Community Services Cooperative Extension — page 99 - Total expen-d1ture budget.$530r804 — �1-0,500 increase in Net C43untyl Casts compared to Base Budget • Recommended Budget Changes — i,SUQlncrtr tw nisGor prawr�8 aIrrogi pr"andemltlevels — $S,WOottetimeexpensetopwchasesior geshedfarprogrammingmaterials — $1,00(}increase in pragramsuppliess ORANGE COUNT') 77 r ttTJI,".:,t Jr(-11 INA 5 6 Tyrone Fisher, the Orange County Extension Director, introduced himself. 7 8 53 1 Slide #71 Community Services Cooperative Extension page 9 ftid L IYRrl7iie yeutlh keada Ww i.rc-rmm-W drvekpmmm by mride rf rg Level Up,Leedershlt+4M popam wlgh at lease ten m ens In Cmda s 7.121 n FMwMh ICU%success rats Im pr®pamassessmam 1 i hrilestcneirEodTafiks.. _stark-- SordGo* N m. - eSaj _ Em Cadu�MeedscoI Guide"as threughLevel LIP Lmdlership sz$iare 3W22 09f Oat 22. lu5tloa Gt�41: IIS G VEAOOPlamScafktlon NYov2:2 0% LK*€22 Cimesuct Po5t-455e59mierit Dec 22 Ij% Dec 22 Frogre : WolementPlana of Mco Jan ?3 0% Arm 23 Peftirna; AsstermntmaY23,weplantowok#vAhten Au*fb.ftft-bwWft will beeome,,K�: latowledeeebleabm o xh a f tta iaad¢esbop asepin ca.9Me d In dha aairsm,h.sidirra dslFFs Im pudic spa�lrg;gsal-sat tieg,and-anlan plannl�g, ORANGE COUNTY ya NORT7 t CAROLINA 2 3 Travis Myren said this is another milestone-based SMART Goal. 4 Chair Price asked if the budget for the Agriculture Summit is included in this budget. 5 Tyrone Fisher said it is budgeted in a separate line item. 6 Travis Myren said it is budgeted in Article 46. 7 8 Slide #72 Community Services Department of Environment, Agriculture, Parks and Recreation — page 119 Total expenditure budget-$4.214,353 - smi,3d,a Incrusein rwt commy cows compwoctio Base Buclgel Recommended BudgetChlanges - $5,&134increase torestoretravel8trak*gtopre-pendemic%vels $6.MD1ncrm41ocontrgic1iMh USDA for beavermanagemso - $61,161lncr*ea41l "kv-i4asonmsiamngwpm-parW*r&clove% $119,271 wreasm 1c F Blaekw"d Form P**hows and amawlles oxpansloa » Add 1.0 FTE Perk Coardii"or - Improve seiviceslevelsand rscmitmewbyconvertlig4.7seasoi4staff to2FTE at no net CoueMq coat GRANGE COUNTY 79 kMIM I CA#C}LFNA 9 54 1 David Stancil introduced himself to the Board. 2 Travis Myren said Blackwood Farm Park will begin to operate seven days a week. 3 4 Slide #73 Community Services Department of Environment, Agriculture, Parrs and Recreation — page 119 Recommended BudgetChanges - $4,977 increaseforvarionas Parka division operations - Decrease revenue and ex pen serecogrgingreducbon in Recreation pro-gram participants at net cost of$6,9D7 - $5,6607decressetoreconcile budgeted reveamawith Durham County for Lisa Re w+POA - $1,BL10increase forpurchas&oftrarrsducerforwellmonitoring - $3,&05Aincrease forcerhricationsrequired in Natural and Culhmw Raso�:fcosand$od&VYWw*Conseoawn Dlwews GRANGE COUNTY 30 hX'-)RT]r CkROLrh1A 5 6 7 Slide #74 Community Services Fee Changes - DEA,PR Page 318 II Fee Fee Recreation TefiDWBasketbe# Count Rental 35.00 510.00 Recreation TennislRaskelba3A Court Rental wlAlghts 514.04 $15.44 Adkoin4tralign $Pegial EventAlc4hod Application Fee t+la'A $25,00 Parks Blackwood Amphitheater Use Fee- NIA 5150 14 hours Small Evirrnt-Half Day or Per Hr up to 4 $501 1 hour Parks Blackwood Ampj7itheater Use Fee- WA 32.540.00 Large Event-Full Use-rM Day Parks Large Scale Festivals NIA Negotiated Fee Parks Special Event Over 500 People N?A 5250 Non Profit 1 5504 Business Parks Sprclal Use R#ntal Wedding NIA S250.00 g 9 Chair Price asked if these rental fees are for all parks. 55 1 David Stancil said that these are for outdoor facilities and the recreation center 2 basketball court no longer has a fee. 3 Chair Price asked about the Efland Cheeks Community Center's $5.00 fee. 4 David Stancil said 80% of usage or more does not come through rentals and these fees 5 would apply for events to guarantee access. He gave the example of a group that was going to 6 host a basketball tournament at Efland Cheeks and they wanted to use the entire court for the 7 whole day. 8 Chair Price asked if the fees at the top are for tournaments where they would want to 9 control the space for four hours or more. 10 David Stancil said yes it really is used only for events. 11 Chair Price asked if this is specified online. 12 David Stancil said he believes there is a sentence online that facilities are first come first 13 serve, unless a reservation is made. 14 Commissioner Hamilton asked what the salary package includes for the park coordinator 15 position. 16 David Stancil said $39,900 and the total with benefits is $58,000. He said the rest of the 17 increase is on the operational side. 18 19 Slide #75 Community Services b Department of Environment, Agriculture, Parks and Recreation — page 119 Healthy Lifestyle EnrollmenU ■rm a;2M zPM GPM ep® +JDM I= 2M moo- I-A:; mm -!r �r-,=: rr�i-aspic! Aa�.i3 edf.f OFkANGE COUNTY 20 21 Commissioner Richards asked if community centers are in this department's budget or 22 asset management. 23 Travis Myren said they are budgeted in non-departmental. 24 David Stancil said they have responsibility for the rentals that occur outside of the 25 operating hours usage. 26 Commissioner Richards said she was surprised to learn that community centers have 27 certain hours that the county controls. 28 David Stancil said that on weekends and after 7pm are the hours that the centers do not 29 have dedicated time. He said that if there are no other rentals dedicated then they can use the 56 1 weekend and evening hours but the time that they rent the facility is the weekends and after 2 7pm. 3 Commissioner Richards asked where revenue is captured from the rentals. 4 David Stancil said that is part of the $500,000 in the department's revenue and most of it 5 goes back to pay the seasonal staff persons. 6 Commissioner Richards asked if that is for when there is an event. 7 David Stancil said yes and that the cost of a rental is designed to recoup the cost of 8 paying someone the living wage to work the event. 9 Commissioner Richards asked if she could see the specifics. 10 Travis Myren said he would pull that information out for her. 11 Commissioner Richards said she was surprised at the amount of time that it is limited to 12 when the community has access to it. 13 Travis Myren said this is part of the agreement with the centers to operate the centers. 14 He said that if there is demand then they can revisit when agreements are renegotiated. 15 Commissioner Richards asked how often that happens. 16 Bonnie Hammersley said anytime the centers want to make an amendment. 17 Travis Myren said he thinks they are on a five-year cycle. 18 Chair Price asked for clarification that the park staff position is $58,000 and the outreach 19 position was $53,000. 20 Travis Myren said that was a rough estimate, but it is probably around $39,000 or less. 21 Chair Price asked if there is a base salary across departments 22 Travis Myren said no one is earning less than the living wage and $32,993 is the lowest 23 salary grade in the county. 24 Bonnie Hammersley said that is over$16 an hour. 25 Chair Price said based on what Todd McGee wanted to do she thinks the salary might 26 be low for the outreach position. 27 28 Slide #76 Community r Services Department of Environment, Agriculture, Parks and Recreation — page 119 Recreation Program Cast Recovery W 0% sc;o- VAN x 19.31 MD% lse,oae BM rtm4xc �:m remasl �3T-a arm IYim-u wdpe ORANGE COUNTY 29 30 Travis Myren said slide #76 had errors and asked the Board to ignore it. 57 1 Slide #77 Community Services Department of Environment, agriculture, Parks and Recreation — page 119 New Acres protected through Property Acqu isition ar Conseruatlint Easenne&nt 770 21x2 2M t'A = - ter � 3P rr;a.7.2L r-xt2 t. rr,3_v-20 reaG211;21 ran3-21" rY31133xa311.1 t ORANGE COUNTY 84 NX-IRT]C CAROLINA 2 3 4 Slide#78 Community rvic SMART Goal — DEAPR page 125 NSW2�FyQRt}rfi►Nr���My{jl ii�..lMVnr/�ti 6P S.hu.+9�M.rc+V 2�nr+a�+i S�Irk Ylrh�9t 4Mr+%r41r..ni'S��rti.r��h}{Idf �qurthp Ihcnwrl Rnd�erd ham 1•m 7+1rM1 Wr xwk:E'd r[T�tlrr W MOL;"P rhrpr'n nL gd��1 u�m�4kr r S[Yc.1I r rG u.irY�Prnl7pn uuunne LiliY1K.Ana-lr}ran•�:su's Ywwmars4t rdlikzotirs 2nd Tw." _ swrt Frw;ss lat Jui 1.2022] End rn^.f.rnn::eJur1-e.rrnrra.�r�.nnorc.Par Oct 22 rA@v23 l5k.rJl0--1 ALAd V nre rail-W fG.O bsha,-n ADS 23 ■ 2_% hlar 24 ®owd —`-f5 VW r*.ell IV." tYrvi F'r.Faeanon W ktar 5&00l rmm 2 wr�L;�IOCS�hao6srrlarrla rrii%,ldt pof22 09� F.� 3 l sticaG=05 n GCSslusns rRvwxl r.eTeuherNtirltiv.LPf0ffW—lr42 ADS 22 0% Ae.p,23 Frogrmsa � e'uyuirY iu{pdiidiht 9yupm�P1[18 nwlrY ra�onlnrrr�warurr.�snlwmrhr d.. .til'.22 136 huir22 Ih�Idh rsod paT�rYpa�a Frdamanre AM�esnnena Fleaeldon dtoSlrn lhls ra 4e b"Vrm pal mer.n r.Lr,es d.rr vme r..rG.�trles �IQr Thynl In all Pr ror FY 22-23co fom}on m9RX a!JIY-0[hIE.1 rrrnlVRDne9+hre adip—ng M S"rre @11 DM Ion dR 1preer Ip.d,in runny Fn ORANGE COUNTY 85 NUFM I o ARDLLNA 5 6 Commissioner Bedford asked if David Stancil has confidence that there are enough 7 opportunities for all children to be able to participate if they would like. 58 1 David Stancil said there are a lot of options available. He said even with reduction in 2 numbers they still have some openings for summer camp spaces. He said they have been able 3 to avoid not being able to serve. 4 5 Slide #79 Community Services • portsplex —page 270 TotalE"ndttuiegudget-$4,178.094 — No Net County Cosis Recommended Budget'Changes - W7.4U Increase h x*venue amd•xpstmes du•ta wteassd community usage and "mbsrs&ps No increase in net County costa GRANGE COUNTY iii NOR-n I CAROLINA 6 7 John Stock introduced himself. 8 Travis Myren said the county provided money last year primarily due to closures, but 9 revenues have turned around. 10 11 Slide #80 Community Services Sportsplex — page 270 L m ahtyFaevM mheaO4"hT$1,04155aak,rmem6m)larem4mr, mpk,Wmhrn►.p1ePie-CQMWW3 �0 ftav 56a3U 'lCrAO " / -- A-{„ x9 Oa No, E c h Fah Ms apr. NW% Alla. - 242t 2011 2021 1,021 :021 321 NMI 2022 I'M =2 M M GRANGE COUNTY R7 NOM I CAROLINA 12 59 1 Commissioner McKee said he heard a comment from a competitive hockey player that 2 the ice rink is one of the best in the area. 3 John Stock said they went through a 4-week shutdown at the ice rink, and they could not 4 have been more excited and thrilled with how everything came back into place. He said that the 5 skating rink is in better shape than when it was first opened in 1995. 6 Commissioner McKee said the comment he heard was that the old rink and new one are 7 day and night and is one of the best to play on. 8 Chair Price said the mayor of Butner contacted her about the Sportsplex and they 9 wanted to do something similar in another county. She said that speaks to how well the 10 Sportsplex is working, which is thanks to his work. 11 12 Slide #81 € mmunity Services Economic Development —page 127 • Total expenditure budget-$355,6012 — InArtkie 46 Seles Tea fund—pege6l - Recommended Budget Changes - fA*crs�approp+LsllcnfaropsFallnQirip *Ey#89,019 usInQd•�Rartnro*nt a*uv�lra+anc� - Aad$10.300 to pay kr r*Mc4WIcnof travel R trarwV to pro-pandemle levels +ORANGE COUNTY .R N01AT]r I-ILROI-INA 13 14 15 Slide #82 Community Services • Economic Development — page 127 Industrial and Commercial Inquiries Responses to State Site Selection :o proposals smo Y} G rf}i1LF-I■IIS-18 rAS69}@ R�161:G ITSRLI2 IY-TilS}] o RAST-li rfmL4:R rf]ilLY-][I IM'L}6l1 I!ffil4-F]A'LFI}] ■mr lL�l hq' lL�l ORANGE COUNTY 139 KNOW 1 E CAROL[NA 16 60 Slide #83 Community Services - Economic Development - page 127 - GrantActhokty Hkatory Small Blw:si ne!55 6 ra nt!5 Agriculture Enterpr4e-5Grants 3D3 Si is 3i 9a JC IE Ic LG 5a aiFwnSacons LD tp C AMOOK4AS Wae b La. -iL 7, . IQ 5 21(3 WUMT-311 PM'3&L3"IMELM FFMKLa FFMU-r,M=.-' P., L.W. ftj ShAlm ORANGE COUNTY 90 NIOWn E CARDLIN.P,. 2 3 4 Slide #84 Community Services - SMART Goal Economic Development - page 131 r.ow 1,create ah a--r,Builnad&mactmov and a FeAal coozago Counts iiiii1naisasand oils,.am&&rk%xL qo assist Orange Come"ad our allhad eceaDoink dwalopment partner afkaeftaoilani to eadry biuilfiamas or Filearicial prafloam draaahllll:V. Milestualel amil Tasks Start Prq3ress fstLLol J �2021j Fmd Lr;iliji;.ppx Grant Applli:aAu and ia�lng CAALrairs LivouSh Cofng reundalaislitanc2 Jul 22 M WI:22 gDard G-3al: 92 proqfaly- Calhad and rghwwsi nuoing Tawn;Ckombiar or Oct 22 C% Dec 22 JLas=e Coal: 12 CEMMWE9 kOC Sather wd reylew 0,or-qe C.ow,*V"Ifl)iral Jon 22 0% MW 21 "ress: Deeds datalone Fletr%"e and rrv—w Business 111vorp7loillion per 23 CK Join D records fr-orn WC Serrelry of 5401r Parkyrnance AawssfnanL Bapnning In JuIr,21122,on a qLwnor]V br�dw ELonornli MaMopmaror Doinar~i will Fawaw, resawthand rgEcod was a fww dalabaso;2ADsaqugm bijslnso2so&tPut W9 Ldiantillad.Ck.FdQPWbM;M will utaLm gojiwiq re5cw[En 45ecrelairlf oF 51vie.Flego-Mer of Deedl,Ummloer al Cdm,r�- Member Wettory.etr.1 to duojv!r-L-one smatKrx rurrer4ly ldenbdle4 w4 irt1wbuilrien eMlt&"1W e-41st In the County. ORANGE COUNTY 91 NOWn I CAROLLNA 5 6 7 8 61 1 Slide #85 Community Services Article 46 Sales Tax —page +61 * Total projected collections-$4,202,210 - 4%iYLaeasefFcmFY2621-22Bud1ge4 * 50%or$2,1101,100 Allocated to Schools and 01strlbuted by Average Daily Membership(ADM) — Chanel Ii44Gerrboro Cq Schools-$1,235,027 w ShnJ*n[access to teohnoldpy - Orane Oxnty Schools-$865.073 P Technology upgrades dislrIet-w6a ORANGE COUNTY 9? P4OR71 r CILROLINA 2 3 Chair Price asked to return to slide #83. She said she is glad to see 18/20 ag enterprise 4 grants. She said it is troubling to see the number of applications submitted vs. the number that 5 were approved. 6 Travis Myren said it is because it is becoming a more competitive process. 7 Steve Brantley said if you look at FY20 the dip reflects the COVID year uncertainties. 8 He said that over time business confidence is increasing and that explains the blue line spiking 9 higher due to the demand. He said that the green line being flat across the years is because of 10 the availability of funds. He said they only have $150,000 to give each year regardless of how 11 many applications are received. 12 13 Slide #86 Community Services • Article 46 Salley Tax — pace 61 111111111111111111111111 11111111111111111111111,111 1111111111 {aao sernce m irdrasln.oye S8A1,720 Aduol prude d club#service Inncr,aaon Cenler-Laurli Inc. 377506 Same as Ff2D21-22 Acrlcu6ua Gruts S1060D0 ^aameasFY2D21-x2 Business VnesJrnei1 Geam 31500D] Same as FT2D21-22 ,4�YicaLralSwmft SUM Same asFr2D21-72 ccrnrrrc'INexshlWnerc Srninr 'IXDOD Suspended in FY2021-22 Breeze Farm CuMbL ran 510.006 Same as FY2021-22 -range Oinned Sc rr$rps S206OLYi Some as FY2021-22 Balk to`,vcrk Intattim 550,606 Same as FY2021-22 Ars Wktawr-Adrn+nistralne 8llice $10,606 Same as FY2021-22 ?-x-l=amr.bpp-Mairianance Fee $3.600 Swwas FY2021-n ;, amber Dv@s $7-64 Cxa@s ko Ch@pea 6{111 C@rrberaOl Chamber tcona rc Demlo merf Dept BLdW $555.562 Ope+ebrm fasts dor deparoner IncrW Coss assocaaled mui Dept Budget $�»7 39Q O�rerhead M-.aFocaled Wd�@nmam s 'urrlys 75%share arApicubru]Eccnarrrc Gvekrpnwt $716,746 Acruai posrimn sl-remaining 25%p@wd Reas,0•5n Ga KIC Sale.Lktvem 7 70TA1 # 1.100 93 NORT]t CAROLINA 14 62 1 Slide #87 Community Services • Article, 46 Sales Tac page 61 Recommended use of reserve funds Incerross—Wrigmark&ABB S475;0GO AMW incerdve arnouM based on p3fermerrce agre5errerd aptallPay 0io-rrx Piedmom l=acd 41ra[ rng rier 2� .00D MVAC Replacmvx" Beacon Public Art Faslruel 350.DDO One Time rnwdi a9 kds for qrM horn Nallanal Endmnanl rcr the Arts -rharn Teach Small B419nes5 Program 370,pf10 Tran94o-nu i rrun ARPAFuraafrg fJ..d8 fffl4.e❑wre•<an %W,I)OD FLeds available to Towns �ESeaVch Trifimle Rrglcrnl ParDwshp 350.DOd MErrbeEhp dueB Crerr[aer Was 34.;351 Rerueunder of dumb Chapel H11 Can1mra -:h-intaer TOTAL S1,151.354 Projected regerVe balance for FY2022-28-$1,296,560 ORANGE COUNTY 94 Itn I CAROIANA 2 3 4 Slide #88 ' an'''V m unity Services Visitors Bureau Fund - page 127 • Toted Expenditure Budget-$1,795,517 — OrcupencyTsx&fused balome offsets expenses $285,814 fund bdarK*appWd In FY2,422.23 — Pnoiieabed year end fund balance fru M022-23:$314,331 • Projected OccupancyTaix Revenue — Increase of$+408,899 prajec6ed • Recommended BudgetChanrges — M9,5M expendituuieincrease'ta resi-weaperataansto pyre-pwWemlc levels using ii cressedOccupencyTaxrevenue — $225,4W increase foT Tourism Recovery Plan frncusaedonbusinesstraM uhT¢inp fund bf wKe — $S.123increase for Serturrdeyhours alVisitorsCenter — T319,342d�ecreaseinoverhead castsdaetornove ORANGE COUNTY 95 to neva ocat on NOIM I CAROLINA 5 6 7 63 1 Slide #89 Community Services • Chapel Hill Orange County Visitors. Bureau — page 127 Occupa"Tait Reu*nue History 9L604AD? fs1nx7W �'tJ6$9:iDa 9187 D7 s.a?v a55 sex 81w9 JLs77Ad} �:557rx — $Ld.Sx,F:B 91207A07 3;,ae4s77 OLD07AW SEWAD1 #m;a� 8fi07A04 �N7AOfi S reMa7-13 MAQU-2A rfffi1fk5 r ZU5-1n rfMLIFk7 MMT-LE re3MWLO rfake:70 MAZZM73 +�11miu= Fr=343 PT-j e4d..- ORANGE COUNTY 9E: r R-n l CAROLINA 1LINA 2 3 4 Slide #90 Community Services IP SMART Goal - Chapel Mill Orange County Visitors Bureau — page 131 Gaal 21 IrKrrame hotmJaccwnwV tax hV IVi,tD$94,2:6ItenoMhI4 nunrap,thrimgh m•im■rPd mnrkrtng OSP $kfi0,i140 #t10�90 y.r�� 8awd Goal-10 fffa Pt Pt Pt PS PP���iii�����+ +9P�PP4 !umbra C.3a1_ $1P.W4 PQ4877S3o AA 0;4b 3Q. Oct Nm, Dec. Jan, FM Mar. Apr. rarr, du+. 2731 2921 2031 1.921 2731 2A21 2422 3422 2722 2922 2482 3922 RartumvnLa ks wssmnra:Thn 41elf�vs�m au hrs ersytW strnrrg tlneG.waor to-rle m alrrpilgr�-fF�a-Lr�ul,grys ra na�ttiry..ti maatiryF antl canfarm nr.��Lica9rnc and 1�s:1>/m atlla pla7ferme;[eti IPleuratrawG plume.n5 3['�I on,eh m V leltars Grnay hos rmitctiY�ao-w'.VPlrnmm rtaraar tl o ol�cd tb hmlp MI11te,[e 1sa.°rg�1h m m�nennum�-In 1573 tha�I w II I r"aw p to$98,9fi4 me mhIW Pvorap, ORANGE COUNTY 9T rY7[kT]I C%R0I1N,4 5 6 Commissioner Richards asked about the recommended use of reserve funds. She 7 asked if the incentives are based on the prior performance agreements and if the plan for them 8 to always come from Article 46. 64 1 Travis Myren said it has been from this funding for several years and Article 46 will 2 always be where they try to pay for the incentives first. 3 Commissioner Richards asked if that is enough and if it is limiting. 4 Travis Myren said no and given the incentive packages approved to date, will be within 5 the ability for Article 46 to cover those. 6 Commissioner Richards asked about collaborative outreach with the towns. 7 Travis Myren said these funds have been made available to the town. 8 Steve Brantley said the Board allocated $60,000 to be split between 3 towns and it is 9 calculated on a per capita basis. He said that Chapel Hill, Carrboro, Hillsborough, and Mebane 10 receive money based on size (in that order). He said that the Town of Hillsborough used it to 11 make ADA accessibility changes to increase tourism access. He said that Chapel Hill is using it 12 for LAUNCH Incubator and Carrboro used it for a music festival. He said that there is a request 13 for the towns to report back on the metrics. 14 Commissioner Fowler asked if $1.2 million is the amount that will be available to use 15 next year because it is budgeted in reserves. 16 Travis Myren said yes. 17 Commissioner Fowler asked if anything is not spent in Article 46 it goes to reserve 18 funds. 19 Travis Myren said yes. 20 Commissioner McKee said he thinks that Wegmans falls off this year or next year. 21 Travis Myren said that Wegmans had to delay, and this will be year one. 22 Steve Brantley said all of the retail sales tax generated goes to county's general fund. 23 He said that the incentive payments back to the company come out of Article 46, so the general 24 fund is netting 25% in the first five years of any industrial projects, and in year six 100% of the 25 revenues go to the County. 26 Commissioner McKee said he appreciates that explanation, because regardless of the 27 incentive, there is always a net positive for the county. He said that the sales tax or property tax 28 would always exceed the incentives from the county. 29 Commissioner Hamilton asked why some arts funds are not in the arts category as part 30 of the visitor's bureau. 31 Travis Myren said the distinction is that more specialized or one-time items are paid out 32 of Article 46. He said this could always be done differently in the future. 33 Bonnie Hammersley said these events are classified as economic development and 34 how that crosses over. 35 Chair Price said this is a national movement. 36 Commissioner Hamilton said the visitor's bureau is always about economic 37 development and it seems to be an arbitrary differentiation. 38 Chair Price said the point is to support artists that are here as part of the economy but 39 not always to bring in a lot of tourists. 40 Commissioner Hamilton said it is all ultimately about economic development, so it does 41 not make sense to her to have differentiation. She thinks they should all be put into the visitor's 42 bureau budget. 43 Chair Price said it really is an economic development driver and it is more than tourism. 44 Commissioner Hamilton asked if it was last year that Economic Development moved to 45 being paid from Article 46. 46 Bonnie Hammersley said yes and by doing that, they are following the model of visitor's 47 bureau being covered by occupancy tax and economic development by Article 46. 48 Commissioner McKee asked Laurie Paolicelli to speak on the social media efforts the 49 Visitors Bureau made. 50 Laurie Paolicelli said they were able to target a regional visitor base, including 51 Charlotte. She said that is largest visitor base and home to the largest number of UNC alumni. 65 1 She said they bought search engine optimization and moved away from DC and Atlanta and 2 went more regionally. She said the metrics showed the impact it had on hotels. She said they 3 talked about people moving here are coming to a rural community and how much broadband 4 will help. 5 Commissioner McKee said the rebuilt Sheraton is impressive. 6 Laurie Paolicelli said there was $20 million into it, and they have also opened the True 7 Hotel. She said that with the growing the supply, they are seeing a return on investment and 8 occupancy taxes. 9 Commissioner Hamilton asked for the visitor's bureau fund balance. 10 Laurie Paolicelli said it has changed a lot, but she thinks they are at 15%. 11 Travis Myren said it will be $310,000 if the budget is approved. 12 13 Slide #91 Community Services • Grange County Transportation Services — page 281 Total expenditure budget- $3,343,262 — $498,497 inGreasain wmat CDuMyCoslacompairedtoBasiBBLictge4 Recommended Budget Changes — 27i , ]rsv*++wdstri sly In para greewl* accurately ranoctsactlW annual grant m~ovcsysd $75,ODOfew comAingsewelotr nullonloo dlrsclrsclp.entfor Wpm funds — Shars caa�lat�ok�r I�s�ial G++sc *ralcr,wlh Ksolt�Q+Mpa+lms�1�26,3�OG — $11574forovertimefor hlntffidyonaa• d dmefs ORAN,GE COUNTY 14 15 Nish Trivedi, Interim Transportation Services Director, introduced himself. 16 17 66 1 Slide #92 Community ity Services • Orange County Transportation Services — page 281 Re-commended BudcgetChanges — '$63,672toincrea9es3lery rete forMechenicatofrom$37..3CB1o$,55.C-DQ — 532.361 fcx temporary Technician staf mg — 525,OODfug gas aMail in&Aorwyincrea9ea ORANGE COUNTY a1, h OWn t CARGIANA 2 3 4 Slide #93 Community Se- rvices } Orange County Transportation Services — pace 281 OCPT Division Fare and Non-Fare Revenue %I 6M Ha 514M GM $12(f).000 = $1 GM QM S®M.MU �Fem Reycn ue P Nan-Fara Rice mua MAO ShcMA0 — MR-1 FV19,29 FY2D.21 FY'.2M2 Pre} FYM-23 andtil ORANGE COUNTY 1D NOFM[CAREYL[N PS 5 ° 6 7 8 67 1 Slide #94 Community Services • Orange County Transportation Services — page 281 OUT Ri 7grt wpm G'DW1111A , 40:87}3q= AIM .: -Mn 21 "=-22P.j ff=45eudMR ORANGE COUNT.I, 101 1,N)Wn P CAF.{'S1.fhA 2 3 Travis Myren said ridership is not rebounding like other areas and staff will continue to 4 monitor this to see why. He said it could be that people are using vehicles that were purchased 5 during the pandemic. 6 Commissioner McKee asked if this could be monitored closely. He said he is surprised 7 that ridership has not leveled off with pre-pandemic levels. He asked if there are corresponding 8 increases in rider on demand or any other forms. 9 Nish Trivedi said certain services that were stopped during the pandemic are coming 10 back. He said that they are also dealing with a shortage of drivers. 11 Commissioner McKee said it is worrisome that there is a drop off. He said he would 12 have expected a leveling this past year and an uptick this year. 13 Nish Trivedi said this is an industry-wide problem. 14 Chair Price said part of the problem in some areas is bus service being stopped due to 15 lack of drivers. 16 Commissioner McKee said transportation was the leading department for turnover and 17 vacancies. He said from a public health perspective, there is no way to social distance on these 18 buses and that is likely a dampening effect for riders. 19 Nish Trivedi said ADA service is provided as well. 20 Commissioner Richards asked what they expect to see from the direct grant recipient. 21 Nish Trivedi said the designation between being a direct recipient and a sub-recipient is 22 the reporting. He said the direct recipient has to do all of the reporting. 23 Commissioner Richards asked what the consultant will tell us. 24 Nish Trivedi said they will provide information on changing the process from being a 25 sub recipient to a direct recipient. 26 Commissioner Richards asked if the county wants to be a direct recipient. 27 Travis Myren said that it is his understanding that they do not have a choice in being a 28 direct recipient or a sub recipient. 29 Nish Trivedi said the NC Department of Transportation is trying to get away from that 30 and are encouraging providers themselves to be direct recipients so they can stop doing the 31 reporting. 68 1 Chair Price asked why the consultant is needed. 2 Nish Trivedi said the FTA will provide the training. He said that they will deal directly 3 with the FTA. 4 Chair Price asked if they have to pay $75,000 for the training. 5 Nish Trivedi said that it is to learn the process of the differences in the designations. 6 Commissioner Richards said it looks like a lot of positions were not recommended in 7 the budget and asked why. 8 Bonnie Hammersley said it is because they are evaluating the transportation services 9 to determine the need. She said they also have the motor pool, and they are evaluating that to 10 decide if they continue to provide that as a county or provide it with a partner. She said that 11 NCDOT is trying to get out of business of reporting. She said the advantage is they will get the 12 revenue quicker, but they will have to do all of the reporting and that is very extensive. She said 13 they have a reduction in revenue of half a million and they need to get grant money so local 14 money does not go to transportation. She said if they can pay $75,000 and end up getting 15 $500,000 in revenue, it is a good return on investment. 16 Commissioner Richards said they can review the need for the positions at a later date. 17 Commissioner McKee asked where direct recipients report to. 18 Bonnie Hammersley said the FTA and what happens now is NCDOT receives the 19 reports and then sends it to the FTA. She said it is okay for the county to cut out the middleman, 20 but they need to learn how to do the reporting. 21 Chair Price asked if the mobility on demand overtime is paying at time and a half for 22 drivers. She asked why they are doing that rather than paying them standard hours. 23 Travis Myren said the reason for overtime is for unexpected circumstances such as a 24 route running long. He said they work a regular shift, but something happens, and they cannot 25 end at the scheduled time. 26 Bonnie Hammersley said this is overtime for lack of drivers. 27 Nish Trivedi said some drivers are receiving overtime for covering other routes. 28 29 Slide #95 Community Services * Orange County Transportation Services — page 281 Gad 9t C&%NdtJ160Pd by FrM3& 14495 ————————————————————————————-- 60% FJtwd 6F}d:#5 9% JustrtericW:#4 2c% CM --------",r`e Pra�eQ' Jut hig. Sep. CM Nov_ iCec Jen. F*. Mar. AAT. May. Pun. - - 201 2631 2MI 2M1. 3021 201 2a22 = 2M = 2M7 2az Pwform m.Asco----^nt Fraoctimg tho IM adthe h„o Float mill hoalodnc at tha mart oiFYA oc tmr fuRV&bark,grant funded.buy we ti proaremen F."se- *el'4F�FPeetvehkksare in wamus!twes of Fundus and pn unemerc The LvptofFY2351ehacad an vWrpmarlanreodolk-6 In�Mletklon wFththa F&tmpolie Yrrq,oTUUw Plannlrgpraae la��- OPANGE COUNTY ID [a30RT][t %ROI_[M:A 30 31 69 1 Slide #96 Community Services • Planning and Inspections - page 245 Total expendIture budget-$3,404,678 — $55,745decreasGin net GDurAy cosiscampsffedw Bese Budget Recommended Budget Changes — $1-0,4DOfwri+,rnu��n*�*�dwtor�r�*�sdev�lo�mrnia�ar�s�l�n� — $5,100 increase far.adiMa"creditcard chergeei CmentPlsmig — $21.6Kincrease inInspectionsrevenue — $46,1Winr,rea<seforte chfee enhenceansntsmultdepartrssntpmratigsaftwere — $100,t}Od increase in Erosion Corrhul reverwe � �� �g�rnon-�asld�nua��rcp�ctsondad*dl ORANGE COUNTY tai WRT]i. AROLINA 2 3 Travis Myren re-introduced Brenda Bartholomew as Interim Planning and Inspections 4 Director. 5 6 Slide #97 • Planning and Inspections - page 245 Inspectiorm Revenue rarg.r 94S cosr+7rcorery to Fr22#3 48%In F V2020-21 Adu&& 599�01�Sd1 5l16L 3it9Gy5mG S]1.39&Lou :1 17P'A5 599946.1 5 Z vi COC 567CAP} S�a18a — 7'f L'L6 Add-17 AII-Li A17.19 P'10.3D "311-91 "n-21 Rel ft23.L'"pt ORANGE COUNTY 1 co NOR71 t CAROLINA 7 8 9 70 1 Slide #98 Community Services Planning and Inspections — page 245 Erosion Coutrol Rewenue of64% tRc owrY+nfY22.2J 7M AIM FY2020-21 Aef rjok Satr,c¢ 55&e.377' g as,r� $§SdD46 5M4wu $lw;ws 52951 G) 3'SLQ 5141C.4�4` M1 i3-id r4311-17 A17-M MI-18' Pf 11-M rem-31 MM-23" re M,236rdM.t .za ORANGE COUNTY 2 3 4 Slide #99 Community Services • Planning and Inspections — page 245 Numbero#Building Permits Cssued 1:® - M-4 1G } w3+ _ 443 LOB . 5 . 4w _CO . Rk7.2M r•:d.i7 -'1-70 rY2D21 r-2_-:2.m,, rf::.23-B-w1 ORANGE COUNTY 1 Cfd NORT][C,4,3tC1-LLNA 5 6 7 8 71 1 Slide #100 Community Services * Planning and Inspections - page 245 Zoning Compliance Permit Proce"Ing f s tivef Tm1�1ssa wM�ur5&,sinsm Cloys - ac tial Pemwg ksL"iW)iin .6essjfiras.;Days jag% _— I�x 99% �xM% M MIN Him I�x *Ax pax Ni3v-1zmi4wtFs1 aew Asx 8t% FY17-19 FYIO-19 FV iq-�q FY29-21 FQi-22 Ptaf FY2-23BudgLt ORANGE COUNTY 107 NORTI I CkROLINA 2 3 4 Slide #101 Community Services • Planning andInspections - page 245 Field Inspections per Day �4. Ell1:!AM Nr 7L' _ 30 0 — `Y77-ko krWIS Fl14ID4 IYg31 ML-M PTce F7rY7 Y7 EidPk ORANGE COUNTY Wa W Wn I CAROL I N A 5 6 7 8 72 1 Slide #102 * SMART Goal Planning and Inspections — page 250 Gosh mhandkvect1N%ofkmwnSRvry*•rats-gyrallgeexre+l�€CP�sh hlnItsrtselckapjur dlst�+aFThe Cvuniv Slur-.raft-Vi alan annually 1A0 ---------------------------- pA 6r MardG,aal: 0 o by Jw0cec3oaL A4 20 t3n �r r�J w, Aub, SM 0d, Nov. Der, Jra�. Feb,. Wr. Apr, Meg, h.-n. V Mel 2121 2021 2421 2:021 2425 2022 2022 2022 21122 21122 2022 Paefarmanrc As:asar.WA: Thla'�s a no.v ShEPIrr�I dor FV22-�3,a�Sao hard roe yoe begun 4oeuaiirq]an Ihir.n F7Z7-22.�u5 sho wxmir�woahm-wo p re tolqlnnierykWlarh}rhoaasiai'Y22-23o drmnrinuathroup'&AFY2b23 ORANGE COUNTY Ice) NORM I CAROLINA 2 3 4 Slide #103 Community Services • Solid Neste — page 264 Total Expendkture Budget-$11,797,140 — Sold Waste Fund ApprcpriatedFund Balance-$540,333 F Recommended Budget Changes ;203,106 Incraa"In rawanue due is nalwa grooAh of Solld Wasw Pmgrarm F@4. — $137,00 growth in revenue and 4$560,0M decrease in costs due to recoveryvf recyckq praeeseinpmarket -- Increase In fuel coWs39$,7d3 — Additional revenue Funds cash funding rfcapnel ilemat$722,63and debt service of $1,212,140. + Projected FY 2022-23 Ending Unrestricted Fund Balance- $7M — Fund balance afows fawfundinpaflar4e rapstal fleet No General Fund relhancee ORANGE COUNTY 110 PMlt l I CAR.QLENA 5 6 Robert Williams, Solid Waste Services Director, introduced himself. 7 8 73 1 Slide #104 Community Services • Soild Neste - page 264 Maintain Current&1W Waste Procgrarn..Fee $142 and $94.72 for Mebane Residents 5a1id Waste-RRven ue Sources eF Lir.Jnn Faes rHbrn T ax ORANGE COUNTY III n.'RTI L CkROLINA 2 3 4 Slide #105 Community Services • SMART Goal Solid Waste - page 269 5nal i;99lG o-I Ra[}�LR earls serioed wlihln 1�9mcsc da4a d Lt+srtltltatlon I'a reMm, 1 10A rd Gaal; 95 4M JuSU�Gaa1; R4 20% am 4fQ�rF?55; JuL Avr. 5qL QtL Nov. Dec Jin, Feb, Mer_ Aor. ", Jun, 2m 1 mi 2azi 201 2La1 2C.1 1C22 2Q22 2622 2621 = 2022 P�ft1'ewmanteA.YessmencThe fun*ml upOytftmRowterwrderite hnuesto"perterlSetafteoiddeF+very'ate ORANGE COUNTY N%OR-7 I CAROLINA 5 6 Chair Price asked if the field cost increase was based before the surge in pricing. 7 Robert Williams said it was before the surge. 74 1 Commissioner Bedford asked about recycling at University Mall and if they have found 2 another location to replace that once it closes. 3 Robert Williams said not yet but that they are meeting in June with the towns to 4 discuss. He said that it is a matter of the towns directing him to a location. 5 Commissioner Bedford asked what the status is of the Solid Waste Master Plan. 6 Robert Williams said that the company is still in the first phase of identifying community 7 engagement partners. He said that the SWAG will be coming back together so they can share 8 the community engagement process. 9 10 Slide #106 F` 0 - 3 Recommended m mended Budget lb Questions? ORANGE COUNTY 11 12 13 Commissioner Bedford said there is a small program at the Hillsborough Farmers 14 Market on composting. She said that is a big help for climate and preserving space in the 15 landfill. 16 17 Adjournment 18 19 A motion was made by Commissioner Hamilton and seconded by Commissioner Fowler 20 to adjourn the meeting at 10:15 p.m. 21 22 VOTE: UNANIMOUS 23 24 25 Renee Price, Chair 26 27 28 Recorded by Tara May, Deputy Clerk to the Board 29 30 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 4 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET PUBLIC HEARING AND WORK SESSION 5 June 2, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Budget Public Hearing and Work 9 Session on Thursday, June 2, 2022 at 7:00 p.m. at the Whitted Human Services Center in 10 Hillsborough, NC. 11 12 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 13 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee, and Anna 14 Richards 15 COUNTY COMMISSIONERS ABSENT: None. 16 COUNTY ATTORNEYS PRESENT: John Roberts 17 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 18 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 19 appropriately below) 20 21 Chair Price called the meeting to order at 7:00 p.m. 22 23 1. Opening Remarks 24 25 Chair Price welcomed everyone and reviewed the agenda. 26 Chair Price dispensed with reading the public charge. 27 28 29 2. Presentation of the County Manager's Recommended FY 2022-23 Budget 30 (PowerPoint Presentation) 31 32 Bonnie Hammersley made a presentation on the FY23 recommended budget: 33 34 Slide #1 ORANGE COUNTY NORTH CAROLINA FY2022-23 RECOMMENDED BUDGET COMMISSIONER AMENDMENTS June 2,2022 Budget Public Hearing 35 36 2 1 Slide #2 FY2022-23 RECOMMENDED BUDGET BUDGET PRIORITIFS • Structurally Balanced budget • Maintain funding of the Social Safety net senices • Increase Public Safety,and Education Im.-estments • Retain and Recruit Employees • Lang-Terry Financial Planning ORANGE COUNTY N40RT[I CAROLINA 2 3 4 Slide #3 FY2022-23 RECOMMENDED BUDGET REVENUE Affrufla[Pd uisc6xm_Fun8 balance II.4ih 1.9'4 Cnargas far LJ,.—.end 5&1I s Inrnrgtxuw.rnrn•n[ai PermlLs +.t'ti 4.1 Teanzfarc aox, •PYq fifty TALES a Alps is �IitEfliE!8rid PElfillAi •Mls•kmm•ous e Dlppropriated Fmd 9alarvv a Chg%for 5e km Ir:arganmmentaY •irinfrEY6 ORANGE COUNTY NOR't[I CAROLINA 5 6 7 Slide #4 FY 2422-23 RECOMMENDED BUDGET Revenue Recommendations Property Tax Rate Increase $00025-cover debt to use of FY-%21-22 one-time funds=5553,024 59-0100-allocate towards education fending=52,212,09' nurcoxpo.aeed Oe,ge Coimry 5 26dri60 a 35.48 nrrUnru 3 343=lulu S 4535 .Ed Eliz[ _$ 409,900 _4 5LN lwmu $ 254,900 5 31.84 Total Pcopecmy Tax Collections laccease with 2%namucal gg owth=58.5 Hannon Sales Taus 4%growth acre Fl"2421-Z year etxd projections building=S6,,rail on ORANGE COUNTY NOFM[CAROL[NA 8 9 3 1 Slide #5 FY2022-23 RECOMMENDED BUDGET EXPENDITURES x1 - eecu mmmr�osemcn I sas T�usN�,N.fmv FuN, arr•-I I I •G�Fral Gvramrt,en[ [IUM1on Tatiflbt�n •Su�nSel�hre9 Cw,4G 113N. j FEiw,lg�m .CannunM$e,VICB6 .Hwntn Ser+xks .. .PJdlc sarery. .Erluceign •.Ddx 5arnoa-Edimm -Dwham Tech.JO—ge C.DL' C9 Nl ) •TFaW9,m GLha Fund ORANGE COUNTY NOR'n I CARGLINA 2 3 4 Slide #6 FY2022-23 RECOMMENDED BUDGET Fxpenditures Recommendations Highlights Education • Public Safety IInsestrnent Emplocee F"vutment and Retention (Onside Agencies • Fire Districts A—Rescue Pl—Alt Funding ORANGE COUNTY M-)R73i CAROLINA 5 6 7 Slide #7 FY2022-23 RECOMMENDED BUDGET EDUCATION—STUDENT ENROLL 4tEN r ---- _ 12.418 J,1.,4- (96Z 1'lA5 1I„3' I {9581 -¢utct I iG 'o 39 12,351 1 I 442 ADM 60,196 58.8°.: Les,.Cs:rz a°Dietz:[ Li's E1D 2 -t91 �a 1n - ADAD]{ 39.6% i1. L E`o ORANGECOUNTY NOR7I I CARRQLLNA 8 9 4 1 Slide #8 FY2022-23 RECOMMENDED BUDGET EDUCATIONCURRENT EXPENSE FUNDING Cua.nrr Exp—e $19,4L6,370 $41451.113 _ Loa pnl.J $Hi ORANGE COUNTY N"JRn L G4ROLINA 2 3 4 Slide #9 FY2022-23 RECOMMENDED BUDGET EDUCATION Curre.tl Expensts* F 777,072 F 1t22,0W $ 809,405 F 32,373 lryruuu-t S'.11 rl rvalul/n° $ Z50,11W 5 27,0,01T11 5 250X0 F V *NKPu[M3 COJ.mtylrtWph fpr fatrNSis fnSaJafy 88MIJIS.7!M ln3lrrtArlCy,Its kW f is xMl[ian>1 operatJrlprefa4ed eximerraes -Durham Tech Aramine Schofar .Wir..IunascrbyArtds 46 Safes 1kr:iWades am additr-&J 550.000m ry2022-2d for Meir Sack to Work WdaVw ORANGE COUNTY NOR77 I:CAROLINA 5 6 7 Slide #10 FY2022-23 RECOMMENDED BUDGET PUBLIC SAFETY INVESTMENT" WT67euc;Sen-iceS paff IB - 1 ir_r L-1 rert Sr r'.::i s Partm,d&e Tuun— I FEE IL 1 RJJ ITzestmeut COltrt 0.50 FIE. 15_ _ i.r�a L3c[erticis-CSllic— 1 F I E- 4% �S-b-TutrrlPublic gakn, 27..5fTE $ -M9r646 11arn al Jnalrrc 1'rirrv'=ar:au I FTE 134,,�3- �orlal Services Social Services Asst 1 FIE S 74,3613 Dentist Ib IriltL tDeutal Assisuurt 1 FTE 5 14 ah1: J+.,7t1:Nucor 11 u-40 FTE PE. PR P:uk Cuorduiatm 3 FIE �ytrh-1irt:3lflrhrrllrp'rs. 7.4 TE $ 221,.372 oral w public Safety 34.9 FTE 3 611,018 g 5 1 Slide#11 FY2022-23 RECOMMENDED BUDGET EMPLOYEE RECRUITMENT AND RETENTION Count.�Employee Compensation Package Changc!s WwAdjustruEnt 3°;. aLR7ir,itli� Absnd d b;,ktr b..Savings Healdn and Dental Lismuue 5"„ S620.000 • LivmgtC'age&uerense lirvtg mage fot per,uanent;u,d tentpotarretuplogees irotn 315.411 per Soca to Si 5.85 per h— • Itetueaient u,crease piesrdbed Uc Loaf Govemgiient Rf wemmt Sgsteni to mmiAge current b fits ORANGE COUNTY 2 NaWn I CAROLINA 3 4 Slide #12 FY2022-23 RECOMMENDED BUDGET OUTSIDE AGENCIES futsideAgencles FY2021-22 [ ,501.a) Base Budget Request Manager Increase R&contt' Agencies Funded 5- 58 53 - f4' Total $1,729;953 5 2,238,o45 5 1,894,6<A S It 1,737 • An additional S45,C(1U is pi:m ded to arts-related outside agencies inthe Visitors Bmcau Fond. • The Board of Counts Commissioners estxblisl e a rmgct of 12%of general fund eXpeltses to outside agencies FY2022-23 Recoauneodation allocates 1.3Yo to outside agencies. ORANGE COUNTY NORT]I CAROLINA 5 6 7 Slide #13 FY2022-23 RECOMMENDED BUDGET FIRE:DISTRICTS FTTAI'f)T5TRT(-F CURRENT REQUESTED RECOMMENDED' TAX RATE INCREASE TAX RATE eras=c� � —_ scloi~ so©cs t Hd1 P1,1135' :?,.i._u� - ,I Damnsccta $0.1484 _ 51.40 54.1184 Ii.fl;:nul Srw.l7iz8 Sf.UII $6.119$8 Enn 9 84.4898 51.4U $11.4998 N—Hape 5f1.141Z $1.44 54.L06 Ql—ge t.:r.1t 51.g6 S0.07A7 O[ange Rn1al SO.D949 $CLOD 517.D949 SouThern'Cdatnglej $o.1484 - $1 duo. - $0.U84_ . IC lute C,es=-_. Y 3i,.1—.l' St�U6 5U.1'4 ORANGE COUNTY 8 POOR-n[CAROLINA 6 1 Commissioner McKee asked for clarification of the requested increase. He said that 2 slide #13 showed what appeared to be one dollar as the requested increase for some fire 3 districts. 4 Bonnie Hammersley clarified that it is not a one dollar requested increase but is a one 5 penny increase. 6 Commissioner McKee said he wanted to clarify because Damascus fire district shows a 7 current rate of$0.1080 and a recommended rate of$0.1180, which is one penny. 8 Bonnie Hammersley said that in the future, staff would show the increase differently to 9 make it clearer. 10 11 Bonnie Hammersley continued the presentation: 12 13 Slide #14 FY2022-23 RECOMMENDED BUDGET AMERICAN RESCUE PL.,%. :QCT (ARPA) Fur District P25 Plime II C'omPliaat R idio RcplaccMent ,,200 l o1,5wZLrtr-, it J+-,us,Lg Helpline 5205,090 Bmadba dIntaastrvictuxDcsign,-LlldIinP1C-1nM-1tativa S4,i�(Io,CK1C1 Cl_ilc']clfre Support Parent Fees Hoy F1�iaudSHR 54,797 643 Total. $12,372,125 If Recommended Budget is approved,appromir«ately$4.8 trihol)aefrwiiis mailable • Reconrm*uded Budget also includes S5710,1000 in general Fluid resources to begin the transition[tom ARPA to sust3mable,ongoing r venue_ ORANGE COUNTY TdC FMT'CAPXM-1NA 14 15 Commissioner Fowler asked for clarification on the statement on slide #14 that the 16 "Recommended Budget includes $570,000 in General Fund resources to begin transition from 17 ARPA." She asked if that meant things the county used ARPA for last year are now in the 18 general budget. 19 Bonnie Hammersley said staff identified essential programs and positions that will 20 continue after ARPA funds are expended. She said the county is phasing out reliance on ARPA 21 for those programs and positions. 22 Chair Price asked for clarification of the amount of ARPA funds remaining. 23 Bonnie Hammersley said $4.8 million in ARPA funding remains. 24 25 26 7 1 Bonnie Hammersley continued the presentation: 2 3 Slide #15 FY2022-23 FLECOMMENDED BUDGET OPERATING AME NDIVIENTS 21-230POI Pr Band $3 A1locale addWonalARPA funding lot radlo $749,100 McKee replacements for Orange Grove F•Ire Pistrict Near Hope Firs Ristrict andSGuth grange Rescue Squad in the Fire Di stn els Radio Roplacarmard project rrom the Unallocated Projfct 22,2101"M CommissionerHarp Ilion 03 Alloc3teadditlonalARPAfunding for the W,304 I cIng TimeHome9wilerAssistanee Progmm Lo equal$250,000 in a•:ailable I'undinglot FY 2022-Zahom the Unallocarvd ProjecL :3. 0 c4rnrnissioiler Greene Z20 RstoruSunday url.cinoonhowm12p"m- U11.550 Cvmrnissianer Price 5prI to main LILIarytoI a 101alsZSl01 W.550 rComm,issiuriarBe ford 1+2 uppmarirg 5300.f'flfl budgctby S�150,000.VU and Jccruase rsPLL Tim"fun dbudgstIIn.yihesamt arrrwnt ',_>R ,N6,F COUNTY Y ,M ilk I I i k.AR u.trv:t 4 5 6 Slide #16 F 2022-23 RECOMMENDED BUDGET OPERATING AMENDMENTS S2•Z30P4W Commissi-onws 1� lnrr etheC++� htuoldlswrlct5'�rpe�aElmg $1.4N,000 Bedford and Hernllbran budge,6 fedur-ation)by$1,000, ODusIng ArfJII:6 46 tererve Iw nds 22•2011Coanrnlss%ono-r 132 increase the mo schekol districts'operating 8250.00 Harnlft-on budgel by S250.N4(divifled byADMI and di,�ereasetravulandtraining lot all tnunty dcpartmonis by 52'54,000 22.;horao° Commissioner 132 Incrcasathe two thouldistricW000faling 5100.{l{ttF Hartbllt•on budget by 3100,004 cflvided byAUMJ and decrease OwtrldeAgency fun dfngby 8100,000 31,210P,71)a Cominrissioner 132 1ncrea5eth*Iwo sthwildistricts'fapdrating $350.11 D Hamilton bud get by V510,W(tllwWedby ADM) Ind usr ARPA fun dsoF$350,1J0[Fornthe Una 11oCated Project ORANGE COUNTY tvOWn I CAROLINA 7 8 8 1 Slide #17 F' -23 RECOMMENDED BUDGET CIP ILENDMJENTS �L:lit•. _- f IP- ® 7P-=,", 00atimill On"115dea 6vr Add 5100_004CA ettAtom1nie-pArklor the Petry $106,000 'Nil Is cumrnunity(year 1F �Y IRnS� Curnm[ssianer{art6he 35 Climate mitigation funds that are not spent or $o awarded each year at the end of each.grant cyr-hp will b**dworilsed and made availa1bl4 t(3 any®lif;iblo appliran'. rhrr;uFh a supplr-mientAl grant cycle It the tonal balance available exceeds$5_014. Awards made through the supplemental grant cycle will fall-ow the same erimpteLltlVV ewstluaWoan And award prr oxapt that In thls clxle there wAp be only a� pool tschnal and eammLmlty alua®ea is togeth . ORANGE COUNTY MORTJ r C,kR L1N,� 2 3 Bonnie Hammersley clarified that the underlined sections of slide #17 were not intended 4 to emphasize any point and that it was a typographical error. 5 6 Slide #18 C I PAM-EN D M.E SITS r 22-�IW°Ml Comrnlssioner 59 lncrt-asefunrAntgfDrek-etria:IFeetvghir.lgr.and $115,000 Rkhards alfdiflrrrra[chargemfor el-ecfriclleet vehicles V tee'Du Calnrmissioner Greene 55 Remmve Southern Orange Campus Fxpan siGn $il, project In years 9 and 10($5,4$5,000) 2121CV-Mb Comrnlssinner WKEe 511 Reduce 5320 I401nyeara 1,3 parAM0u[apces, ($38$, � purr..haseti in vivanr"ethrcugl7 RudgiA Amu nd inent 11 un May 34,2,U" 72-POP-M6 STAFF 50 Reduce 545.11,11t!lot f IrftMaishalwhitle [$4.5,004} purchased i n cur ront year :2,5ZOaa7 STAFF NEW Create$X110,000annualFmergericyr5ervrres 5200.004 Reneval&Rtplactirl4nlPrajftl. ORANGE COUNTY hw01M 1 CARDL[N:A 7 8 9 1 Slide #19 FY2022-23 RECOMMENDED BUDGET BU7,GET CA LENDA R Budget and CapdAl iavlesament Fdmwo2 10&Juue 2 n 1 1 Schools and Outside�eincies Firc Distno,Pt blit jatcr:marl Hnu:au Srrvirc5 Mas 19 Durham Tcch,Support Scrs ices,Gctacral Gowriamcat and Nby 2fn Comnkkl utT Services B,arlvm Aninidnic-ias and RC`14.113o11 of Iutctat to Arlrkl)t ]Bare 9 I — FY2012-21 Operatiing and CIP Budgec Adopuou ju ne 21 i ORANGE COUNTY ItiOKTI I CAROLINA 2 3 4 Slide #20 FY2022-23 RECOMMENDED BUDGET MISSION STATEMENT Orange County exists to provide goverltmentatil services needed by our Residents or mandated by the State of Nortb Carolina. To provide these quality services efl7eiently,we must, ❑ Serve the Residents of 0nLnp;ti COU111t—Our Residents Gnrne First ❑ Depend can the energy,skills,.Incl dedication of all our employees.and volurueers, ❑ Treat all our Residents and Employees with fairness,respes: and understanding. l7rrirr v,174wino-Residers Come First ORANGE COUNTY NOR]']I%aRnLINA 5 6 Commissioner Fowler asked for more information on Other Post-Employment Benefits 7 (OPEB). 8 Bonnie Hammersley said OPEB is the accumulation of retirement liabilities that the 9 county has to pay to county government retirees. She said that currently, the county has about 10 a $175 million liability. She said rating agencies ask how the county is doing with funding 11 liabilities. She said that currently, the county has about $7 million in a fund that goes towards 12 that liability. She said staff was working on putting together a plan that would reduce the 13 liability. 14 Commissioner Fowler asked if it is correct that the county has $7 million and that the 15 county is trying to get to $170 million. 16 Bonnie Hammersley said that the county will never get to $170 million. She said Orange 17 County is a "pay as you go" county for liabilities. She said that in the southeast it is not as 18 concerning as it is in places like Michigan. She said there are cities and counties that have 19 gone bankrupt and cannot pay retirements. She said as the county goes to rating agencies, it 10 1 helps to show that you are you paying attention to the liability. She said this is a new GASB rule 2 that started before 2009, right after the Enron situation. She said governments began thinking 3 "what if that happens in the public sector?" She said the GASB rule said governments had to 4 show liabilities on the balance sheet. 5 Commissioner Fowler clarified that this is not an insurance plan, but money set aside to 6 pay the liability. 7 Bonnie Hammersley said no. She said the issue is that once you put it in the trust, you 8 cannot take it out. She said it is a best practice, but you can only use it when you need it. She 9 said when you need it would be a troublesome time. 10 Commissioner Fowler asked for clarification. 11 Bonnie Hammersley said that it would mean that the county did not have money to pay 12 retirement liabilities, and the trust would be used in that scenario. 13 Commissioner Fowler asked for clarification of what the retirement fund covers. 14 Bonnie Hammersley said that the post-employment benefits are health insurance for 15 county retirees. 16 Commissioner Fowler asked for clarification of the health insurance retirement fund. 17 Bonnie Hammersley said health insurance is budgeted and paid for as "pay as you go." 18 She said the county pays for it every year. She said that there is an actuarial looks at average 19 age and how long until retirement for all employees. She said it is not as big of a concern in the 20 southeast, but in other parts of the country it is more of a concern. 21 Commissioner McKee said he would like to know how much the liability has grown. 22 Bonnie Hammersley said one of the things done during the recession to reduce the 23 liability was to increase the number of years an employee had to work to receive health benefits, 24 from 10 to 20 years. She said staff would bring more information about the issue to the Board. 25 26 27 3. Public Comments 28 29 The Board held a public hearing to receive comments on the FY23 recommended 30 budget. 31 32 Chair Price asked the Clerk to the Board if anyone had signed up to speak at the Chapel 33 Hill public comment satellite location. 34 35 Laura Jensen, Clerk to the Board, said no. 36 37 A motion was made by Commissioner McKee and seconded by Commissioner Fowler to 38 open the public hearing. 39 40 VOTE: UNANIMOUS 41 42 PUBLIC COMMENTS: 43 44 Joe Bumgarner with OE enterprises and the assistant chief at Caldwell Fire Department. 45 He thanked Manager and the outside agency volunteers for including funding for OE 46 Enterprises in the 22/23 FY budget. He said that those funds will be used to help those with 47 disabilities to find outside employment. He said that Orange County is a leader in helping 48 community members with disabilities live, work and thrive in the community. He said that he 49 hopes the commissioners will support the funding. 11 1 Bryant Hunter said he has been at OE enterprises since 2017. He said that he likes the 2 job he does, and he hopes he can stay with it. He works at a community center in Efland and at 3 Rogers Road and at the visitor's center in Chapel Hill. 4 Katie Harper said she has two children in Orange County Schools. She thanked the 5 commissioners for their work on the budget. She asked the Board to vote in favor of the 6 amendments for increasing funding. She said that it should not be up to local resources to make 7 up for the lack of state funding, but that is the situation. She asked them to fund the schools as 8 well as they can. She said one goal is to retain and recruit employees and that by not fully 9 funding the OCS budget they will make it more difficult to achieve. She said that the 10 amendments would help improve compensation for classified staff or increase the supplement 11 for licensed teachers. She said that a few months ago she heard BOCC members say that 12 increasing teacher compensation did not directly address the learning loss and mental health 13 needs. She said that retaining new talent is the best way to reduce learning loss and address 14 the mental health needs. She said that the teachers have worked for years and know families 15 the best. She said that teachers are at the heart of schools. She said that she has a deep 16 respect for Dr. Felder and her team has wonderful ideas to help the district. She asked the 17 Board to please help Orange County Schools retain dedicated teachers. She said that they 18 value education as a top priority. 19 Meghun Darab spoke in favor of the education amendments. She said that there is a 20 shortfall of $10 million from both districts. She said that while the $2.2 does not cover that 21 shortfall it may be enough to build up the teacher base and retain teachers. She said that it will 22 show teachers that we appreciate them. She asked the Board to please consider approving the 23 amendments at the next meeting. 24 Brian Link, the President of Chapel Hill Carrboro Association of Educators, congratulated 25 the commissioners who won their primaries. He said that he teaches his kids that civics is a 26 relationship, and they are excited to continue the relationship between the association and the 27 commissioners and hopefully into the General Assembly, next year. He asked the 28 commissioners to think about just how much has changed since they last saw one another on 29 May 10. He said that in Raleigh, on both sides of the aisle, they are talking raises that neither 30 school district has budgeted for but would have to be accounted for if enacted. He said that their 31 chief financial officer said that will mean a million extra dollars just in the Carrboro city schools 32 alone. He said then the reminder that the teachers literally must decide if the work they are not 33 getting paid enough to do is worth dying for. He said that the survey results show that the 34 teachers in their districts are willing to say that they are leaving the county or state is almost 35 double the amount since the last survey two years ago. He said they listen closely, and it is 36 clear the Board has been listening too. He said that the amendments are creative and will help 37 both school districts. He said that he hopes they adopt all of the amendments rather than pick 38 and choose. He said they also heard them about fund balance and for the first time in over a 39 decade, the district is having a fund balance 101 meeting to talk about how they can do their 40 part. He said that the are going to need $3.5 million just to keep the lights on. He said that he is 41 presenting a petition signed by over five hundred community members that urge the Board to do 42 more. He asked the Board to pass the amendments and try to find more money for the schools. 43 Chair Price read a letter from Pamela Winstead, the President of the Perry Hills 44 Community Association: 45 To Whom It May Concern: 46 The Perry Hills Community Association is requesting the funding and installation of 47 a community park at the county owned lot located at the corner of Frazier Rd and 48 Lancaster Rd in Mebane (PIN# 9835416142). The lot is currently undeveloped and 49 has become an area where trash and other debris accumulates. By purposing the 50 lot as community park, it will create a space for community members to congregate 51 and kids to play safely. Since our streets do not have sidewalks, the park will 12 1 provide a safe place for physical activity and other recreational activities for our 2 community members. 3 Our hope is that in converting the undeveloped lot into a county-maintained 4 community park, it will contribute to community identity, appeal and unite members 5 of all ages, and contribute to the health and wellness of the community. 6 7 A motion was made by Commissioner McKee and seconded by Commissioner Greene 8 to close the public hearing. 9 10 VOTE: UNANIMOUS 11 12 Chair Price thanked everyone who made comments at the public hearing. 13 14 The Board transitioned to a Work Session. 15 16 4. Additional Discussion on Regulation of Large Gatherings 17 The Board discussed the regulation of large gatherings in Orange County. 18 19 BACKGROUND: The Board of Commissioners requested information on how the County may 20 regulate protests or large gatherings in Orange County. The Board initially received information 21 on this subject at its February 1, 2022 Business Meeting. At that meeting the Board discussed 22 many aspects of this type of regulation including prohibiting large gatherings on certain public 23 school properties. The Board further discussed this topic at its May 10, 2022 Work Session. At 24 that work session the Board determined parades would not be regulated and provided further 25 direction to the County Attorney to be brought back to the Board for future consideration. The 26 agenda materials for each prior discussion may be viewed at the links above. 27 28 Pursuant to the Board's prior discussions and input, the County Attorney revised the draft 29 ordinance which generally provides as follows: 30 31 • Only covers Picketing conducted by groups of 10 or more people; 32 33 • Establishes standards of conduct for participants and organizers of Pickets; 34 35 • Defines the locations at and upon which Picketing may occur. Not all County property is 36 what is known as a public forum and so the draft ordinance would limit access to only 37 certain locations on specific County properties; 38 39 • Prohibits Picketing on or within an unspecified distance of school property and 40 playgrounds; and 41 42 • Declares violations to be subject to a monetary fine, equitable relief, or trespass 43 depending on the facts and circumstances. 44 45 At the May 1011 work session, the Board instructed the attorney to invite the school 46 superintendents and the Sheriff to comment on this proposed ordinance and to invite them to 47 attend the June 2nd work session. These invitations were extended on May 18th. 48 49 John Roberts, County Attorney, introduced the item and reviewed the background 50 material in the agenda abstract. He said the draft ordinance would not cover meetings of public 51 bodies. He said he spoke with Sheriff Blackwood and he said he would enforce whatever the 13 1 Board approves. He said representatives from Chapel Hill-Carrboro City Schools said they 2 could not attend but said they are in support of ensuring that picketers are not allowed on the 3 grounds of their schools. He said they suggest a limit of 500 feet from their property. He said 4 that this ordinance would not apply to most of the schools in the CHCCS district, unless the 5 towns approved the same ordinance. He said that he could speak to the town attorneys and ask 6 if the towns would be willing to adopt something similar. He said that Orange County Schools 7 have staff present to speak on the item. 8 Carrie Doyle, Orange County Schools Board Chair, said they have experienced three 9 protest situations. She said that one was outside of the football game with a large number of 10 attendees wearing Proud Boys clothing. She said it lasted over 45 minutes and they shouted at 11 cars, had a bullhorn, and their comments were racist and bigoted. She said that this was 12 outside the school's capacity to restrict due to the right of way. She said they were pacing back 13 and forth but never standing or blocking the entrance. She said that a couple of people were 14 particularly threatening and that the application of the ordinance to only ten or over would not 15 have assisted during this event. She said that students reported feeling unsafe. She noted that 16 this gathering was not student led and they shouted misogynistic and homophobic comments. 17 She said that they have had challenges at Board of Education meetings. She said that during a 18 meeting there were threatening protesters in what they were carrying and wearing. She said 19 that did not impact the school day as much. She said that the protest at Stanback limited 20 afterschool activities and that students did not feel safe the next day. She said that students are 21 frequently recognized at Board meetings and that is something to consider. She said that there 22 is a long car line and they had a situation where protestors were speaking out against school 23 policies and were passing out materials to those in the line. 24 Patrick Abele said when they talk about the safety and security of school, it begins at the 25 perimeter. He said that they cannot determine intent. He said that individuals were coming from 26 outside of Orange County that had said they were going to voice an opinion on an agenda item 27 but were really there to demonstrate or disrupt to get as much national attention as possible. He 28 said that there were individuals that came to Stanback were from out of county and out of state 29 plates on vehicles. He said that these individuals have sought out these types of events in 30 which to demonstrate. He said that the students ask to keep them safe and there is no safe 31 zone on a school property for these types of activities. He said that they request a zero limit on 32 the size for individuals requesting to protest on a school campus. He said that once they are on 33 school property they have policies and they will work with law enforcement. He said that when it 34 comes to people being near the campus in public areas, the question of enforcement becomes 35 the ordinance. He said that without an ordinance in place, as a school official he or another 36 school employee has to be out there and go between the individuals to tell them if they are on or 37 off of school property, if they are following school rules, if they are bringing items on campus 38 that aren't allowed. He said that at a certain point, if there is an ordinance or a crime has been 39 committed then law enforcement will take over. He said that what they are asking is for the 40 Board to develop an ordinance that does not put school staff in that position. He said that they 41 know that law enforcement backs them and have always been there when they have needed 42 them. He said that there is a gray area without an ordinance about what can be done. He said 43 that there is the potential there for the future to be able to put plans in place for current 44 vulnerabilities and to keep schools safe. 45 Commissioner Bedford asked Patrick Abele if he had a recommendation on the number 46 of feet from school property. 47 Patrick Abele said no less than 1,000 feet from school property. 48 Chair Price asked if they could go down to zero. 49 John Roberts said they could go down to zero or any number they want. He said that it 50 could be 10 on county and zero on the school property. 51 Chair Price asked if it is standard to have a vigil defined as picketing. 14 1 John Roberts said it was in several sample ordinances from other jurisdictions, but the 2 Board could remove that. 3 Chair Price asked if they received a permit they would be able to have a vigil. 4 John Roberts said there is no permit required, and that it would only apply on county or 5 school owned property. 6 Chair Price she was thinking of a vigil in front of the courthouse or on the courthouse 7 steps. 8 John Roberts said the courthouse steps and lawns are traditional public forum areas 9 where demonstrations would be allowed. 10 Commissioner Bedford said she noticed the ten or more people and looked at the 11 February 1s' meeting. She said that Raleigh uses ten or more but Wake County uses any 12 person. She said that one person who is yelling at children is inappropriate, and she supported 13 changing it to any person. She said after hearing from Patrick Abele, she supported changing it 14 to 1,000 feet. She said this can be reviewed in the future. 15 Commissioner Greene said she was thinking of county property not the schools. She 16 said that the Whitted building is county property and this rule would apply to Whitted. 17 John Roberts said no picketing would be allowed on Whitted property, sidewalks, or 18 parking lots. 19 Commissioner Greene said she would not be in favor of that. She said that she would 20 support the schools. She said that having demonstrators at the Whitted building is perfectly 21 appropriate and is a first amendment activity. She said that she feels that way about Whitted 22 and any other building the Board meets in as a body. 23 Commissioner Richards said a lot of what they are describing would be happening at a 24 public school board meeting. She said that she cannot think about how to word this to restrict 25 behavior, so they had a right to be there. 26 John Roberts read clause about prohibition on school property. He said that if there was 27 a controversial topic and the school board had a meeting at a gymnasium, this ordinance would 28 not apply if students were not present. 29 Commissioner Richards said she wonders how to address the specific issues that lead 30 the Board to consider the ordinance, but does not know if there is a way to address it. She said 31 that if a school board meeting is held on school property at a time when students are not 32 present, then this ordinance would not apply. 33 John Roberts said that the ordinance would not apply to the situation where students are 34 there to speak at a meeting. 35 Commissioner McKee asked why the school properties are not by definition county 36 property since they were bought with county money. 37 John Roberts said school districts are separate legal entities and that the land titles are 38 in the school board's name. He said that some properties are in the county's name for financing 39 purposes. 40 Commissioner McKee said he does not understand the difference in picketing on school 41 property and public county property. He said that he is having an issue of understanding when 42 picketing becomes obnoxious behavior or becomes behavior that is not acceptable. He said that 43 standing quietly with friends with a sign, that is picketing, He said that if he is speaking loudly, 44 that is still picketing. He said that speaking at a moderate voice is also picketing. He said that he 45 is convinced that some of the most beneficial movements regarding individuals that did not have 46 certain rights were not achieved by people standing quietly with a sign. He asked how to make a 47 distinction for someone that is advocating for personal or civil rights and someone that is 48 opposed to something. He said that he has a problem with the subject. He said he is struggling 49 to sacrifice liberty for every moment someone should feel safe. He said that he does not know 50 where the dividing line is. He said he is not comfortable saying that someone that does not 51 agree with something has to stand 1,000 feet away from the property. 15 1 John Roberts said there is no way to make a distinction of the content of speech. He 2 said they cannot do that. He said that the only standards of conduct are content-neutral, safety 3 driven restrictions. He said that would be no firearms or weapons, opposing pickets must be 4 separated, and pickets cannot block freedom of movement or access. 5 Commissioner McKee said they have been told stories about what people were saying, 6 and that is content. He said that he agrees with what the ordinance says about weapons, and 7 he feels that the size of the sign support should be smaller than it is currently drafted. He said 8 that a 1" x 2" stake for a sign is a weapon. He said that his problem is who makes the subjective 9 decision as to whether his behavior has crossed the line and there is no way they can write that 10 up. 11 Commissioner Hamilton said she agreed with Commissioner Bedford about the limit 12 being any person and with the 1,000 feet buffer. She said that she wants to remove the age 13 requirement of being eighteen and have it read primary and secondary education. She said the 14 Board is not trying to control behavior but rather create a reasonable limit on where folks can be 15 and to help maintain safe learning environments for students. She said that there are so many 16 ways to protest, and this is not saying they cannot come to school board meetings or to the 17 Whitted Building. She said that parents can also email to complain about the schools. She said 18 that this is reasonable to protect children who at their development level, cannot deal with stress 19 the way an adult can. 20 Chair Price thanked the County Attorney for drafting the ordinance. She said she did not 21 understand why county property needed to be combined with school property. She asked if 22 they could put the 1,000-foot limit around the schools. She said that the safety concerns they 23 are trying to address are around the school children, teachers, and faculty/staff. She said that 24 she would like to address county property limitations later because many civil rights movements 25 were addressed by picketing. She said she would like to focus on schools and limit people 26 being able to come on school property. 27 John Roberts said that references to county owned property can be removed. He said 28 the United States Supreme Court has held that private property owners can have limits placed 29 on their property once they have invited the public onto the property. He said that 1,000 feet can 30 go up and down the sidewalk, all linear distances, or from certain boundaries from the schools. 31 He said this could include private properties across the street. 32 Commissioner Hamilton had a follow-up question on distance and if a property is private 33 or not. She asked if she heard correctly that if the county does 1,000 feet and applies it to 34 private property, that the regulation could be challenged. 35 John Roberts said it could be challenged. He said the United State Supreme Court 36 issued a decision that if a private property owner invites the public on to the private property for 37 the purpose of a public demonstration or public activities, that it can be regulated as if it were 38 public property. 39 Commissioner Fowler asked if there are county properties where it would be unsafe to 40 have picketers. 41 John Roberts said yes, and he gave an example of picketers at a solid waste 42 convenience center, which created a limited public forum for that picket. He said that if 43 someone else wanted to picket at the solid waste convenience center, the county would have to 44 allow it. He said it was an unsafe place to allow demonstrations and picketing, and that there 45 are likely others. 46 Chair Price asked about community centers when there is children's programming is 47 taking place. 48 John Roberts said there are not many demonstrations in the county that occur outside of 49 the courthouse or outside of a building where the Board is meeting. 16 1 Commissioner Greene asked if they could specify that one of the places people could 2 picket or demonstrate is wherever the Board is meeting, while the meeting is taking place. She 3 said it could be included as an exception where picketing can happen. 4 Chair Price asked if Commissioner Greene would be against picketing at the courthouse. 5 Commissioner Greene said no. She said it would be in addition to the courthouse. 6 Commissioner Fowler suggested adding the Whitted Building as an approved location. 7 Commissioner Greene said it could be Whitted, Southern Human Services, or wherever 8 the Board is meeting. 9 Commissioner Fowler said that Southern Human Services is in Chapel Hill. 10 Commissioner Greene acknowledged that because Southern fell in Chapel Hill, it could 11 not be regulated. 12 Commissioner McKee asked how Commissioner Greene's suggestion would affect 13 pickets at an Orange County Board of Education meeting. 14 Commissioner Greene said she was not speaking to the Board of Education at that 15 moment but was addressing the right of people to picket the Orange County Board of 16 Commissioners. 17 Commissioner McKee asked if people would not have the right to picket or take action at 18 another board's meeting. He felt this suggestion was singling out the Board of Commissioners. 19 Carrie Doyle said she was not concerned about picketing when the school board was 20 meeting at a non-school site, such as the Whitted Building. 21 Chair Price said her focus was on the students and teachers. 22 Chair Price asked John Roberts if he had any sense of direction from the Board. 23 John Roberts said it seemed like there was consensus to reduce the number of 24 picketers to zero from ten in the definition of what constitutes picketing in a proposed regulation. 25 Commissioner McKee asked for clarification. 26 John Roberts said that instead of defining picketing as "the activity or circumstance 27 whereby groups of ten or more people gather," it would be changed to "the activity or 28 circumstance whereby a person or persons gather for any common purpose." 29 Commissioner McKee said this change concerned him. He said that two people who 30 might be intimidating or abusive could be handled by the Sheriff's office. 31 John Roberts said that the Sheriff mentioned something similar to him. He said he was 32 aware of a situation where two people showed up, and before long 50 people were with them. 33 He said that two people were loud and demonstrating, but as long as they are just loud but 34 following the other terms, they are not violating the ordinance. 35 Commissioner McKee said that it is subjective. 36 John Roberts disagreed with Commissioner McKee. He said it is not subjective, because 37 there are standards that do not take volume or content of speech into consideration. He said it 38 included standards like if they have a weapon, if signs in compliance, or if picketers are blocking 39 access. 40 Commissioner McKee said he had not heard of an instance where weapons were 41 brought to a picket. He asked for any examples of that over the previous two years. 42 Chair Price said she did not want to wait for that to happen. 43 Commissioner McKee said he did not want to suggest that the Board wait for it to 44 happen. 45 Commissioner Richards said she thought there were projectiles at a meeting, such as 46 spear. 47 Commissioner Hamilton said the ordinance is keeping people at a distance from a 48 school to protect children, it does not matter what they are saying. 49 Commissioner McKee said issues for school board meetings ended when the school 50 board began using the Whitted building. He said he needed clarification on what the Board is 17 1 trying to regulate. He asked if people are showing up at the schools, apart from the board of 2 education meetings. 3 Chair Price said the picketers were not at the meetings, but at the schools. 4 Commissioner Richards said picketers were there when the schools were in session. 5 Commissioner McKee asked if they were at a football game. 6 Chair Price said yes. She said they were supposedly trying to recruit students to their 7 organization. 8 Chair Price asked if they could focus on one section that could be approved before the 9 school year. She asked if the Board supported asking the County Attorney to come back with 10 an ordinance that pertains only to school property and focuses on the safety of children. 11 Commissioner Bedford said she agreed with that request. She said that she supported 12 Commissioner Greene' suggestion of adding to the draft ordinance where and when the BOCC 13 is meeting as an approved location. She said she also supported deleting the county property 14 reference under section B in the draft ordinance. She said she supported changing the 15 definition of picketing to any person or persons and prohibiting picketing within 1,000 feet of a 16 school. She said she wanted to hear Commissioner McKee's suggestion on how big a sign 17 should be. She said the Board needed to discuss what the fine should be for violating the 18 ordinance. 19 John Roberts asked for clarification on what the Board wanted to address. He said that 20 Chair Price seemed to be requesting a focus on prohibiting picketing around school property 21 right now. He said he thought that restricting picketing on county properties would be 22 considered by the Board a future meeting. 23 Chair Price said there seems to be some question as to who, what, and where when it 24 comes to county property. She said she wanted to just focus on the schools. 25 John Roberts said he could do something that would be much shorter and bring it to a 26 future business meeting. He said that since there was a trespass requirement and the Board 27 wanted to consider a misdemeanor violation for a situation involving school property, it would 28 require two meetings based on a new law passed by the NC General Assembly. He said that 29 anything with a potential criminal penalty has to be introduced at one meeting and come back at 30 a second meeting for approval. He said that if the Board wants to do something before the 31 summer, it must be added to the next business meeting agenda. 32 Commissioner McKee asked if the Board supported reducing the sign support to '/4 by 3/4 33 inches. 34 The Board agreed by consensus. 35 Commissioner McKee said a '/4 by 3/4 inch stick will hold a sign. 36 Chair Price said she wanted to know if there was consensus for focusing on the schools 37 instead of schools and county property. 38 Commissioner Bedford said she thought there was consensus for removing county 39 property from the ordinance. 40 Bonnie Hammersley said that if the Board does not do anything with county property, 41 there would be no change to current procedures. She said that if people want to picket on 42 county property, they usually contact the County Manager's Office. 43 Commissioner Bedford said she thought that $100 was a fair fine for violating the 44 ordinance. 45 Commissioner Greene agreed with Commissioner Bedford's suggested fine amount. 46 Chair Price asked the County Attorney if he had the information he needed to bring 47 something back at the following business meeting for the Board to review. 48 John Roberts said county property references would be removed and that could be 49 addressed in the future by the Board. He said that would eliminate most of the language in the 50 draft ordinance. He said there would be no standards for picketing, just that picketing would be 51 prohibited around school property. 18 1 Commissioner Bedford and Chair Price clarified that it would be within 1,000 feet of 2 school property. 3 John Roberts said that the ordinance would have the prohibition, the definition of school 4 property, and the penalties. 5 Commissioner Bedford said there would also be standards of conduct. 6 John Roberts said there would not need to be standards of conduct if picketing is 7 prohibited. 8 Commissioner Fowler said that it seems like people can still picket at the Whitted 9 building and use firearms. 10 John Roberts that the county can prohibit the carrying of firearms in county buildings, but 11 that the county cannot limit the concealed carrying of firearms. 12 Commissioner Fowler asked if the county could prohibit openly carrying firearms rather 13 than concealed firearms. 14 John Roberts said firearms would have to stay outside if there was a picket in front of the 15 building or the courthouse. 16 Commissioner Hamilton said there may still be a benefit to regulating pickets outside of 17 1,000 feet from a school. 18 John Roberts said he was not sure how it would apply, 19 Chair Price said that would get the Board back into picketing in the rest of the county. 20 John Roberts said if the only prohibition is picketing within 1,000 feet of schools, he is 21 not sure how that would apply. 22 Chair Price said her concern was protecting schools. She said she wanted to try to get it 23 done before the school year starts. 24 John Roberts asked if he should include public playgrounds, or the Board wanted to 25 address it in the fall. 26 Commissioner Hamilton wanted to include language about public playgrounds. 27 John Roberts said that the legislature said people can possess concealed firearms on 28 playgrounds. 29 30 31 5. Presentation from GoTriangle — Durham-Orange Light Rail Transit 32 Expenditure Report 33 The Board received a presentation from GoTriangle staff on the Durham-Orange Light Rail 34 Transit (D-O LRT) Project expenses. 35 36 BACKGROUND: The Durham-Orange Light Rail Transit project was an element of the Orange 37 County and Durham County Transit Plans from 2012 until the project was discontinued in 2019. 38 GoTriangle led the planning, design, and engineering effort. The presentation (Attachment A) 39 provides an overview of the history of the project, the Federal Transit Administration (FTA) 40 funding process, and a detailed report of the total project expenses and contracts. 41 42 The Durham County Board of County Commissioners received GoTriangle's expenditure report 43 at its May 2, 2022 meeting. 44 Charles Lattuca, President and CEO of GoTriangle, reviewed the background materials. 45 46 Saundra Freeman made the following presentation: 47 48 Slide #1 19 Durham-Orange Dight Rall Transit Project Expenses 1 2 3 Slide #2 Federal Transit Admiristration The Federal Transit Administration(FTA)provides fin ancialand technical assistance to local public transit systems, including buses, subways,light rail,commuter rail,trolleys,and ferries. FTA also oveFsees safety measures and helps develop next-generation technology research,FTA administers the capital Investment Grants JcIG1 program,which is a discretionary grant program that funds transit capital investments,including heavy rail,commuter rail,light rail,streetcars,and bass rapid transit. Learn more about the FFA on their website at:httli5;,01ww%rg.trar sit.dut.guylabuut-fta. Learn more about the CIG program on FTA's website at:littps://www.tran&it.dGi.gf)v/cici 4 5 6 1 Slide #3 Federal Funding Process ����� Fall Funding The 0-0 LRT project sought a federal grant 3-Dver�1 I3FIIiDn through the Capital Investment Grants(CIG[program administered by the Federal Transit Administration. D-O LRT completed the PfojeCt Development phase of the '� l?ewelcrlsrrrent E7F�neering Grant Agrr?ement . I�mgl�tU nnairnn�r:rrral rm,i'.r�v • min®rsmllrnenlsnf • f:nr�l vo:hrr� �ra�ess Irrr°Ir�ing�Evaloping si n,�n-New Starts and netifeuirg alttxnatr�+as. Pw,clleg s�+-7+-71r'u�I�Ilyprsrcrrecl Corr�pFele s�ufllc�i4 alWmathw(U'.R},a�a4op11r+g csFr�r�ring aait! T II fntti IFro Slxally�mxlralrs�sd hllw]re17�Jk IFaets�errat�n{}IBfI + process phase. depiclea in t"diagram atiNe. When the project was canoeled,it was nearing the completion cif the Engineering phase of the prciEram,which was the final phase bek3re receiving the federal grant and beginning construction �& 01 Air 3 Saundra Freeman said the group was not able to get to the full funding grant agreement • Slide #4 arum and Tirx� lin The L]urham-�5range Light Rail Transit prr�jett would have been an infrastructure in+��strt�ent csf ever��billir�rl cc��lr}ecting Pl��CtJ,�t�wnt�wn C1urLiarr�,]]uke Llni+rersity,and gJhl��h8�rel Hill through c�a�r 17 miles of fast,reliak�le,ar�d�onBestinn-free light rail transit. .May 2[�C�3—special Transit Advisory�a�rnrnissi�rn rec�rnrreentls Light Rail between f�urharn and Chapel Hill, dune�t7C�—�urhal�I�Chapel FEill-�arrtx�raf'o+1�ir�rpolitan Plarlrling0�r�aniaaticrn(DCH fUiF�� irocludes Light Rail rra the�[�35 L�rng Range Trdnspnrtation Purr, 211—C�urharn Caa�nty vr,te�s pass a erre-half-oerrt transit sales tax�C�.14'�h in fav�rr�,anti 17urham County Commissioners aLrprove Light Rail as part of the Bus and Mail In�restrnent Plan. �C11�—t'�range County voters pass a ane-half�ent transit sales tax{Sg,SS in favarJl,and grange Cor�nty Comrnissraraers approve Light.Rail as part ref the Bus anri Rail Investment Plan. h+1ay�Q1�— ptarham County acrd 4rarrR,e County negatiate an initial cyst-shanrtg agreement far the capitalcnst of the Light Rail project. a Background and Timeline June,2013—DCHC MPO includes Durham-orange Light Rail(D-0 LRT)in the 2040 Metropolitan Transportation Pla n. February 2014—The Federal Transit Administration{FTA}a pprfive5 the project for entry intra Project Development,the first phase of the federal funding pipeline. Fall 2015—DCHC M P 0,:Durham County,City of Durham,Town of Chapel Hill,and Orange County unanimously endorse a preferred alternative from UNC Hospital to Alston Avenue. February 2016—FTA issues a Final E nvi ron menta I I rn p act Statement a n d Record of Decision for the D-0 LRT project. November 2016—DCHC MPO unanimously recommends including the NCCU station refinement in the D-O LRT project. Background and Timeline December 2016—FTA approves an amended Record of Decision including the NCCU station refinement in the D-0 LRT project. April 2017—Durham County,Orange County,DCHC MPO,and GoTriangle boards vote to commit additional dedicated transit funds for the D-0,LRT projects in the updated County Transit Plans and cast-sharing,agreement, July 2017—FTA approves the D-0 LRT project for entry into Engineering,the second phase of the federal funding pipeline, January 2018—GoTriangle Board of Trustees authorizes the acquisition of property for the project's Rail operations and Maintenance Facility. December 2018—Durham City Council unanimously approves rezoning and annexation for the project's Rail Operations and Maintenance Facility, March 2019—GoTriangle troard votes to cancel the D-0 LRT project. 22 1 Slide #7 f-0 'YY 2Q21 r 1: SaundraNMI Btft WW F"hUh t- Is lJft33t FlAzAlkaftf Tom M" • the FTA reviewed • • expenses. 5 Slide #8 do AL ,App,rca�rna�ely$�7r�'rllli�r wasspent.on the Qurha rri-Clrar7ge Light Rall Transit prr,J�ect f�eglnning In the#Is�f year �Ol�and endingJune�G�,1S�21. A�rerage�ost-shar�for the praJe�t was.dc7r36 @urharn County and�i?y6 Caranget=county.Iriltlaf cost-sure oras 77'4b E]urhanit=purity,23'�6�7rangeC�unty. InA�►rll2[JJ.7,post-sftiarev+rasren�gr�tiate�dto&1.5'9�ducham County,l�.5 �rar�ge Cr3ur�ty. �Fth�total: -�k317,9�'�,13�was spent�n Management a nd f:�esign�93 � .��6,J.39,1�'Z was.sp�ntc�n Adrninistraki4n arid�t�#f��096� F$�6,��$,�55w.�s�fsent on Real Estatrs���6� 3,823,,@44w�sspent can Rrssi�naf 5��vice-s and�pPratCons[396] • 7 Saundra Freeman said that a cost sharing agreement was made that changed the 8 original contribution percentages for Durham and Orange. She said that Orange County's • changed from 23% to 10 Commissioner McKee asked the dollar amountfrom Orange County. 23 1 Saundra Freeman said that she has percentages but not actual dollar contributions but 2 could go back and look. 3 Commissioner Fowler asked if the renegotiation of percentages was also due to things 4 that Durham wanted to add to the project. 5 Saundra Freeman said yes but there were also agreements in terms of viability to what 6 the sales tax bases could bring. 7 Bonnie Hammersley said the county's contribution was a little over$29 million. 8 Commissioner Richards asked her to briefly summarize where she thought the project 9 broke down. 10 Saundra Freeman said that it broke down when two of their partners, NCRR and Duke, 11 had concerns that had not been previously discussed. She said at that time, the Board decided 12 the project needed to be terminated because they could not break through those issues. 13 Chair Price said that the state legislature also reduced the amount of funding they had 14 originally planned. 15 Saundra Freeman said they were operating with minimal state participation. 16 Commissioner Richards asked if the state funding was originally expected to be there. 17 Saundra Freeman said yes, and that Charlotte received 25% from the state for their light 18 rail project and the thought was this project would receive the same, but they ended up at 7%. 19 She said there was also a time requirement to move between phases and once they realized 20 they were not going to solve the NCRR and Duke concerns, it was clear they would not meet 21 the timeline. 22 Commissioner Fowler asked if those two partners had signed agreements and then 23 backed out on them. 24 Saundra Freeman said they were not signed and that is a lesson they have learned 25 whether it be MOUs or something legally binding. 26 Commissioner McKee said that Duke warned them for years about going through their 27 campus. 28 Chair Price said even Wake County has changed how they do business. 29 Katherine Eggleston, chief development officer, continued the presentation: 30 31 Slide #9 Management and Design $130,92$,132 oftutal exper es was spent on project enarae-ment,design,and other consulting serrires needed to prepare the pfoJect for federal funding and construction. The majarWC of these expenses was related to four major consulting contracts,as approved by the GoTriangle Board of Trustees; LIRSJAECOM was the 2 Project Development Const Rant I PDGF.PCC expansas tot-.lad 526.,722.k3& HDR was the General Eryglneeriag Comultaat iGEQ.GEC expenses totaled$36.775.W2. -HNTBwas tNeProgramUsnagarrentConsultant(PMC).PMC,er,pensestota d512.465,51. Ci&&nett-FIanI,IMJ'.V3P point venture wai the Construction Ftanagernervt Consunant ICMCj..CMti expenses totalm$3,373,52{a > PFM was the Financial Adviscir Jwvnv.pfm.:om1. Financial Advisar expe-rises totale-d$1,DGI.d55. Jill Jaworski was the contract signatory for PFM. Expenses for E-budder project management software totalf4i%15,000- =Engineering revlew reimbursements totaled$4o3,i76 32 24 1 Slide #10 URS Corporation (formerly United Research Services) was an engineering, design, and construction firm.Headquartered in San Francisco, California,URS was a full-service, global organization.URS was acquired by AECOM in 2034.At the time of the D-0 LRT project,Tim H. Keener was the authorized representative and contract signatory for URS, AECOM(formerlyAECOM Technology Corporatism) is a global infrastructure consulting firm, delivering professional services related to planning,design and engineering, program management,and construction management.AECOM has approximately 53,O employees.Their headquarters is located in Dallas,TX, In North Carolina,they have offices in Raleigh,Morrisville, and Charlotte.At the time of the D-0 LRT project,.Doug Tennant was the authorized representative and contract signatory for AECOM, Learn more about AECOM on their website at bttps://aecom.com/;)bout-us/- About! URS/AECOM 2 3 Katherine Eggleston said these firms were procured by a competitive process. 4 5 Slide #11 URS/AECOM was contracted for services related to the project development phase of work. During project development, potential project impacts were assessed and required environmental analysis was completed. Environmental analysis culminated in an Environmental Impact Statement and a Supplemental Environmental Assessment containing over 700 pages of documentation. * URSfAECOMcompleted a 30 percent level of engineering drawings and plans that were needed to design the project,as it was anticipated at that time, Management ;• Deslign Project Development • U RS/AECOM 6 $26,722,828 7 8 25 1 Slide #12 HDR is an employee-owned global design firm specializing in engineering,architecture, environmental and construction services. HDR has around 11,000 employees.Their headquarters is located in Omaha, Nebraska. In North Carolina,they have off ices in Charlotte, Raleigh,Wilmington,and Winston-Salem.At the time of the D-0 LRT project,Jonathan Henderson was the authorized representative and contract signatory for H DR, Learn more about HDR on their website athttps-llwv4rww.hdrinc-comlabaut-us- A!o u r. 2 3 4 Slide #13 i HDR was contracted for final design services related to the engineering phase of work. * TH5 work included: o Field Surveys and investigations, including exploration for Subsurface utility engineering, inspectionsfor hydraulic/drainage design, geotechnical borings, and seismic response tests. o Engineering plans and specifications, including the design of multiple bridges, aerial structure5,and Stations. Environmental management, including mitigation monitoring plans and the evaluation of proposed changes to the design of the project,. o Value engineering, which was required to mitigate potential project cost increases. Management General ' ' Consultant Engineering HDR 5 $86,775,632 6 7 26 1 Slide #14 HNTB Corporation Is an employee-owned infrastructure solutlons firm.HNT13 provides professional serulces related to planning design,program management,and construction management.HNTB has around 5,000 employees.Thelr headquarters is located In Kansas City, MO. 1n North Carolina,they have offices In Ralelgh and Charlotte.At the tlme of the D-0 LRT project,Henry V Liles lr.was HNTB's authorized representative and contract signatory. Learn more about HNTB on thelr website at ,-;ttns.awww.hntb.comlabcut,. About 2 3 4 Slide #15 HNTB was contracted for program management services related to the engineering phase of. work. • This work included: • Preparation of materials required feir federal evaluation Detailed plan review and management of light rail program elements including; c. Cast and schedule o Heal estate o Safety and security o Quality assurance o Rail operations Management Program .g` Consultant r ■ 5 . 5,5156 7 27 1 Slide#16 Gannett Fleming is a global infrastructure firm that provide;planning,design,technology,and construction managementsenrlces for a diverse range of markets and disciplines,Gannett Fleming has around 2,5W employees. Their headquartersis located in Camp Hill,PA right outsideof Harrisburg. In North Carolina,they have off-ices in Asheville,tharlotte,and Raleigh.At the tlrne of the D-O LRT project,Bryan P Mulqueen►vas the authorized representative and contractsignatory for Gannett Fleming/WSP jointventure, Learn more about Gannett Fleming on their website at https://w w%v,f4annettfleming-corn/aboutI, 4NSP is as global professlonaI services consultingflrm wvlth technleaI experts and strategic advisors including engineers,technicians,scientists,architects,planners,surveytus and environmental specialists,as well as other design,program and construction management professionals.W5P has around 50,000 employees. Their headquartersis located in Montreal,Quebec,Canada.In North Carolina,they haveofflces in Raleigh and Mooresville. Leammore aboutl Ppantheirwebsiteathttps:://wwrtw.w.5p-com/en-U5lwyha-w a-are- tFleming a About P 2 3 4 Slide #17 • A joint venture between Gannett-Flem ing and WSP was contracted for construction management services related to construction preparation during the engineering phase of work. * This work included: o Cast estimating o Construction scheduling o Constructability assessments o Workforce development planning Management • s Design Construction Management Consultant Gannett-Fleming/WSP • 5 6 7 8 28 1 Slide #18 $1+951,455 was spent on financial consulting to conduct financial modeling and assist with financial risk management. • $615,000 was spent on E-builder project management software. • $403,176 was spent on design review reimbursement.5, Other Management .. Expenses 2 3 4 Slide #19 Subcontractors and DBE Participation Larger prune consultants partner with aubcuntractor s tocomplete their work (3oTrian8Ie sets goals for the participation of di5advanta8ed business enterprises;DISE subcunxradors)in worIc completed by s u lacontractors. DBEs are(of-profit small businesses where socially and economically disadvantaged Individuals own at laast a a1'X.interest and also control manatennent and daily business operations, GoTriangle+s D43Eparticipation In Capital projects has regularly exr_eeded federal guidelines The DBE participatinn goal for the(5EC(HDB)was 14%. i The DBE participation goal for the,Ph.+IC(HNTR)was 14%_ The D&E participation goal fe r the CMC�GFMSP JV)Was 15%_ The DBE participation goal for the PCC�URSIAECGIVI)was 8.8%. 5 6 7 29 1 Slide #20 r- GL9:FI—rL— rW,.MLth-411 F—Alm..F1tf gkmkr L.-Um 14M 1a5d6ii I FFW M..191:d,u 1 S, i,71S�G4 alVk FRn9N FX-A—GA IXw CIl rr.O,...tlx 24%40A6 WWW rm.k R~,XC IH>al ark g:,.b A.-1n $ 32.S A%aLdx, r...Y Gran Wain;YC IHGF4 'A111-1 b'1—, $ tw4mA1 wtiw Fm.k RAgjh.XG 114DM P•,,k S 121,USA6 WA Fer+1kU„Yw,rcw IHH1I YIFN S ddLJO.51 01W K4* FaL ,Hf IHP11 W--awk,..., 171 417.4 W** Fe...t .Xr ■ IXW £Im1 sp— 233.M IM lh@ NW. 5p rldPd,51.4 IHaI C-F-.At In $ 179,135.5Y W.I. .male Uw.KC IHM 1+eFtiw f°1exa,S S 989,71ri.]E Wii MAA i.,v.Ix Su -* - INK fr/lrrtt^ed S 485,.7@1.76 Y1ti}e Fen1k Lar}.HC INK %4F,wg.r 1 S 927:FAS.1L'�tt1R FR..a4 R*hL h.qC IXG1I WN-Alb— 1149,9XK.1G%"Y I,-.b YAn rq-r W General Consultant IHW C M1rdr...n 0.269,18.14 WII. F—b Cary,Hi 1�Engineering IKI4 V—W�1 i } 0.m1y1mJ11 M- MM F~.MG ME 4 MCI1141M £HEry�KAC S 'lath. Few1k 4kie.NC PraVam Management Consultant it:NNTW wevb-A,�OKWO L 17.746.75 1U.e {tM1fHe—PK NC IHXiG) AL Ca Aft S 719,997.19 A,— M" 1lnriti�,NC IFMTBJ wK IHXIM 1-ft 1dp,b- $ 461,727.5&'AU. rm..k Hm.d—,LSA WE ParwJpatiarb-11.3% wK IHXID) iW0-ti9C $ 499,1M1fA9 111.1, F—.I. 19-Add C Construction Management Gormultantwe Irs.,W5PM PSc4bbMItlr f"10 - 79R }A9{e E ..9N,L Ga w I4F,+°ItlSPM 'R,Mri�.e>ftl qqw Irm S 44.1774T It Y M* ikft+ Qh 'w'i v1. i iK IG;," P9f) l.Foid: x L0.471AG 11— F. Wrh—%W IGrMSFA7 llm°i A..cckbm } L9,1E7.s8 III- MV. R ftm NC Project _nt Consultant I9F,f1t5Pr4l o.1G1td.V t } 50,112.:7 Agan Mik WEc.vA 6f'N1VAEWW LW&£1LL 6 96444.81'.AMe F9 Jle 619..11LLCA G4LU1ii94'tYw LWA ApLRk- 4 331F.IM5L 1w M-14 Purhg RK M EUUftJIl w limy mrrtnaM.a ]Ti,L.tRg'A7. F—bP XC GCLUL9IkrLGw:3 ..nrrlR.F�.c.xr.inn G�:up 5• ]91,&29.9g Awi. F—W GA GL(ULWAE45M} acllea.nl la.raazls } l6r,}37Ad 41sR Luk SNL 44.[ti.I1SlAECO60} w't+.hrNEa E+ '"5 S F3S,8�•0 55th FM11k IbFtlCh.NC CrtN181,IFE'04Lr4 {HFr#"" S LN51.1212Z Wtft F"-* .Hc 2 E} 3 4 Slide #21 vrlw..l ds aJ.°....1•.+r[I— S .,r,p..-.+ 'I.U.1 T s6+n, 3 SY-999 1Yrt3r+p.C4 - Iii .4rnirer 3 1011.1 ..I.*.q[ 'Ir4..l 'akrlrMYr SaMmts° 9 lJ.I4l M .4.e°n°t e[ ,:[[1`GFI 17rp ld,n S lI.TI3L1 Xnti finch. IIE11 IniYUFauw,l9i ! iF,1H}.� 1.+�..d.LYI CZI 4+ter C+..r Me } lL,317 R. .apl!rsrLn.n I.MI Xr"0 "—W ■ 11e11 .an.t 3 i(.is 9.{1. F L ..0 Non-DIrUIJ ParR Fea-q. 5 `lnNIT9Subcontractors 1.1FJ ElW S 96e 913J1 irr,I.0 IKaI .3l I.eFI V33a..hrn S St2.WAS P~,.[ .Heti [..n..e.w Z I .a,.�er"rF d LIF. l" ,,•""tt�w �. IHw Ilk 5dd Lgkl.{33 O dA r.M agmm l.ra11 7 ii .'A n"dHL WC Fr11w tdada S S15Md NY4il ;.rt:Y,eFtY .GC•."-". P rLa,-2 r.a04- waeF m,.i+a*9y.a.rto 9 na494.w y,ttti.r. rwa rXt� 1a.Mry s E46,iP9J9 F>tipsX[ tl Irw Yee1F ifil'o.,. F i111.LA F.r.�a F}r.w 9a .raw,L aµ[. 1e3 5 L29rM.,! Irr,o41rFY16 IFewn xi .i.Fe3n►,F9 ! L-,?"n FYgh.a[ 9•raw 5 i191iE'i Xi�.O�:'.Id 14.CR.RnrO[4.1 44.1,.nk�.u,>ra.-- 1 ...FM.+p.nC F0CIG9GYLCOAq Ll*:Inyax i'aro1l�YFl S - waFeep.x G.G uL�gati'�.M dPe\L•�•w P - Tr.1,AN,[kM\ r�wrxt } }oo.9rH4.E gKILa&A+mmfF 'fiH 1�f s 21a19a1 Lliobu XC ncpNY.lr9.1 vFaiMMrrpp. asr°!. } s{,.}ta.{. FM.tiY.w RC.LnR-D:E A x D*as'; 5 1}8.311..1 F hOLK[ MICf1 '+LCOA� tmk-dp�e . ! 4W,1&7A1 Wilori.61Y. ,eel.M*t.FmM aiiartl.iH.uul P k 'a nn,+a.4.1e 45 5 TCI17.}r,1[Rk1 STi.r } 1Ag7.1419F Il.w Fal a, FGCFH,an 47 'ihe�dAaq®n 5 6lQ'7{.}Sd IM9 MiA. 6 30 1 Saundra Freeman continued the presentation: 2 3 Slide #22 rdminis roti n and Staff In accordance with Federal Transit Administration requirements for maintaining adequate technical capacity and capability to manage the project, GoTriangle employed a dedicated staff team responsible for overseeing the engineering and management consultants, 4 5 6 Slide #23 Administration and Staff $16,139,172oftotal expenses for the Durham-Drange Light Rail Transit Project was spent an staff,administrative support,and the project ace- -Of th is total,514,93i.603 was spent on staff and administrative support, �a,M2,569 oras spent on a project office. Work completed by GuTriangle staff included work related to: The design and englneerW8 plans for the project, connollartce with the FTAs nlew Starts program reclulrerrrents Project coordination with local government partners. Project real estate acquisition activities. Land use entitlement apprarals and_uppert for larval planning effort}in station areas. Property owner communlcat oris Public i nwolwementand rnarketing. Flnanc al modeling,Exidgeting, Procurement and admtnlstraclon. Legal matter related to the project,including the dev_lopment and execution of project-related agreements. 7 8 9 31 1 Slide #24 Other Professional Services and Operations $3,823)M of totalexpense5 was spent an othpirproject-related professiona I services and operational casts.These expenses included: r Redesign of an imparted facility at the University of North Carolina in Chapel Hill. . TIF.Ciolf l&&WJaZIUdeMrII.L,-" ;-3riaA COUrCelEw•a5 the rontrartsijnatory. -Non-profit fundraising management_ • Hartsook(•xww.112VU.IC•4 Coir,]-Danny Kohns was the.contract signatory. - Gutside legal counsel. Parker Poe Adams&Gernsr_. c_wra-Jeff 6andini war rf•e eonrracesignatory, Financial services during the project development phase of work. 2 3 4 Katherine Eggleston continued the presentation: 5 6 Slide #25 Rea I Estate $6..158,465of total experses was spent on deal estate, legal consultants, and other property-related costs, 54,702,8M Was spent to acquire and maintain 23.71 acres for the project's flail operations and Maintenance 51,3 19,119 was spent another property-related expenses including: .4ppra15.a15 Sile review Site preparation RSI Twati rsn pavment5 F7utrearhand,r^mmiinir. inns opropertynu-ner5 7 8 9 10 32 1 Slide #26 Rail Operations and Maintenance Facility Properties Durham County) + 5403 Farrington Road • 4919 Farrington Road + 5009 Farrington Read , • 5013 Fan%ton Road � � 1 • 4925 FariiNton Road + $015 Farrington Rand 0 ,-- • 51013 Farrington Road + 5417 F a rnngton Road • 4875 Farrigton Reed • 4815 Farrington Road • 4817 Farrington Road � ..�. !� a�( 4809 Farrington Road t • 4901 Farrington Read - ar Totail. 23.71 Acres , 2 3 Katherine Eggleston said these properties will be evaluated for future transit use. 4 5 Slide #27 Discussion 6 7 Commissioner Fowler asked if the non-profit fundraising entity still exists. 8 Charles Lattuca said they suspended the registration. 33 1 Commissioner Greene asked what happens when the property is disposed of and if 2 Orange County gets its share back. She said that Orange County transit plan does not see 3 going down that corridor for probably ever. She said she would like their share back. 4 Charles Lattuca said this issue was also raised at the Durham County meeting. He said 5 that if the property is sold, then 20% of property sales will go back to reimburse the transit plan. 6 Commissioner Richards asked about other assets that may remain and what is the 7 disposition plan of the total project. 8 Katherine Eggleston said the 23 acres described in the slides are the only physical 9 assets. She said that the remainder of the work was for development of plans and reports. She 10 said there has been reuse or repurposing of some of that work. She said at the conclusion of 11 the project they indexed and provided them to local governments to use. She said that the city 12 of Durham is working on transportation project on Durham Road and can achieve it at a cost 13 savings by using some of the reports on file. She said that the reuse is only a fraction of the 14 value that would have been created. 15 Commissioner Richards asked if the only benefits to share would be the sale of the real 16 estate. 17 Katherine Eggleston said that the evaluation is being completed for transit plans are 18 being updated. She expects that to occur within a year or so and if a decision is made to sell the 19 properties, the reimbursements will be made to transit plan at that time. 20 Commissioner Bedford thanked Katherine Eggleston for her ability to communicate the 21 technical language. She asked if any of the $157 million was covered by debt. 22 Katherine Eggleston said no debt was incurred. 23 Commissioner Bedford said one of the things that a consultant identified that could be 24 done is to change the makeup of the Board to add expertise. 25 Katherine Eggleston said that after the project, GoTriangle requested a peer review to 26 assess the situation and make recommendations. She said that the CEO of MARTA Atlanta, 27 the executive from WMATA in Washington DC, and other industry representatives provided the 28 review. She said that report with recommendations that is available publicly. She said they 29 reviewed the composition of board, improve alignment with riders, composition is dictated by 30 agency's charter 31 Charles Lattuca said that the commuter rail feasibility study is being done in a way that is 32 sensitive to the peer review recommendations. He said that report will be available soon for 33 project management, stakeholders, and government partners. He said that the study is 34 comprehensive and should be finalized in July. He said they spent $9 million on the study, and 35 they are very confident that many questions will be answered. He said that the questions 36 around insurance have been settled with Norfolk-Southern and NCRR. He said those are 37 already addressed if the commuter rail moves into the next phase. 38 Chair Price said the commuter rail will not come to Orange County, but they are looking 39 to add bus service to assist. 40 Commissioner McKee said that the people he was frustrated with are no longer at 41 GoTriangle. He said they played smoke and mirrors. He said that to say that Duke and NCRR 42 were the reason the project was killed is an oversimplification. He said that they expressed 43 reservations and concerns for years and those concerns were ignored or downplayed. He said 44 he has one of the original sets of plans and he used to know the amount of money that was 45 wasted on that. He said that while he did not object to the idea of light rail, some of his fellow 46 board members have heard him argue that it was not the time to do it. He said he gets no 47 pleasure in criticizing the representatives. He asked how much transportation they could 48 provide for $30 million for people that need it. He said that it felt like it was portrayed that he 49 was some country hick who does not understand. He said he hopes that they will go back and 50 factor in that very few people who are transit dependent, who did not have options, were not 51 considered. He said he is not just upset at GoTriangle. He said he is bitter that the folks that 34 1 need the transportation services did not get them, and they will not. He said the $600,000 is the 2 only benefit that the county will get out of it. He said that all of the other money spent is not 3 transferrable to light rail 3.0 but he highly suspects it is still out there. He asked what the 4 number 1 lesson is learned at GoTriangle to avoid light rail 3.0 or some version of that. He 5 asked what we are going to do. He said that the money is already gone, and it did not move one 6 person. He asked what we are going to do to avoid that happening again. 7 Charles Lattuca said there is no benefit except the property and software. He said that 8 the lessons learned are difficult and painful. He said there have been many changes been made 9 in how they address their studies. He said there has been discussion of a light rail replacement 10 project, but he is not sure where that light rail discussion is today. He said he has heard there is 11 some interest in Orange County, in Chapel Hill, in developing a project that would serve that 12 corridor. He said that the data that shows how Orange County is going to grow, and the 15-501 13 corridor will grow a lot. 14 Commissioner McKee said he fears that it is still being considered and he does not want 15 another set of plans at his house. 16 Charles Lattuca said GoTriangle is not driving that conversation. He said that will come 17 from this body, along with the MPO, and Durham. 18 Commissioner McKee said he focuses on GoTriangle but understands that this was not 19 just a GoTriangle debacle. He said that GoTriangle has a huge influence because of the 20 information they got was from GoTriangle. 21 Commissioner Greene thanked the representatives for being at the meeting. She said 22 she is sorry the light rail project is over, but she is not interested in relitigating it at this point. 23 She said that one of the lessons is shoring up those relationships in writing and via contracts. 24 She said that they have seen the draft of the Orange County Transit Plan and there is no light 25 rail project depicted. She said they are working in tandem with Durham County in forging a 26 regional connection, and the plan that will be adopted will be very constrained and it is basically 27 a pay as you earn transit system. She said that another lesson that they have learned is to think 28 carefully about the resources they have. She said that she does not think that this is a time to 29 relitigate and cry in their beers over what happened. 30 Charles Lattuca said that he recognizes the dissatisfaction of the folks here and in 31 Durham. He said that they did not have all of the answers and that they want to be more 32 thorough with any future plans. He said that they also want to make sure that they answer all 33 previous questions before another project is taken on. 34 Commissioner Bedford said there is zero talk of light rail 3. She said that the 15-501 35 study will be redone and it has not gone out to bid yet, but the conversations are about bus 36 rapid transit (BRT). She said they still have work to do to get the North South BRT in Chapel 37 Hill. She said that she wants to reassure folks that what Commissioner Greene said is accurate. 38 She said that the MPO pushed NCDOT to consider changes in how they fund bike/ped and 39 mobility. She said that this could get better impact of travel and transit by adding other projects 40 at a lower cost. She said that NCDOT has been receptive. She said that with the governance 41 study, her board would like GoTriangle to be a little more flexible with working alongside the 42 staff working groups from the municipalities. 43 Chair Price said that at least three of her colleagues were not on the board when the 44 light rail drama was occurring. She said that as background, Durham had a lot of concern about 45 the consultant fees. She said that as she left the MPO one of the big concerns was 15-501 and 46 the widening. She said that it was sent back several times because NCDOT wanted to widen 47 but the MPO wanted bike lanes and pedestrian paths. She said that they talked more about 48 buses and the last mile and one of her biggest issues was that so many people got left out of 49 light rail. She said that is why there is a lot of focus on buses right now. 50 6. Adjourn 51 35 1 A motion was made by Commissioner Hamilton and seconded by Commissioner Fowler 2 to adjourn the meeting at 9:34 p.m. 3 4 VOTE: UNANIMOUS 5 6 7 Renee Price, Chair 8 9 10 Laura Jensen 11 Clerk to the Board 12 13 Submitted for approval by Laura Jensen, Clerk to the Board. I 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 June 7, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, June 9 7, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee, and Anna 13 Richards (arrived at 7:02 PM) 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. All commissioners were present, 21 except Commissioner Richards. 22 23 24 1. Additions or Changes to the Agenda 25 Chair Price proposed adding a discussion on the Regulation of Large Gatherings on 26 School Property and Public Playgrounds as item 6-c on the agenda. 27 28 Commissioner Richards arrived at 7:02 p.m. 29 30 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to 31 add the discussion as item 6-c on the agenda. 32 33 VOTE: UNANIMOUS 34 35 Chair Price dispensed with reading the public charge. 36 37 38 2. Public Comments (Limited to One Hour) 39 a. Matters not on the Printed Agenda 40 Karen Kary thanked the Board for their work. She said she is representing her 41 neighborhood on Redgate Rd. She said her neighborhood was not included in the initial 42 contract the County signed with Northstate for fiber access. She said it is currently impossible 43 for them to work, complete schoolwork, or even attend telehealth appointments from their 44 homes. She said members of her community reached out to Spectrum and found out the reason 45 they were not included in the contract was because Spectrum incorrectly reported to the FCC 46 that they offer service to the neighborhood. She said she and her neighbors recently had 47 surveys done with Spectrum and none of them were approved for service by Spectrum. She 48 said they have now reported this to the FCC. She said this report to the FCC seems to be the 49 reason that her neighborhood was left off of the county's map. She asked if county staff would 50 follow up with her and her neighbors to give an update on the investigation. 2 1 Todd McGee, Community Relations Director, recognized the residents who participated 2 in the Orange County Government Academy. He reviewed the topics they covered in the 3 classes and invited participants to have their picture taken with the Board of Commissioners. He 4 said the class will be offered again next spring for anyone who is interested. 5 Chair Price asked all of participants to introduce themselves to the Board. 6 Todd McGee said this is the third "graduating" class of the County Government 7 Academy, and one class was cancelled due to the pandemic. 8 Commissioner Bedford invited residents to apply for the County's advisory boards. 9 10 b. Matters on the Printed Agenda 11 (These matters will be considered when the Board addresses that item on the agenda below.) 12 13 14 3. Announcements, Petitions and Comments by Board Members 15 Commissioner Fowler said she attended the Alliance Board meeting last week and 16 passed the budget. She said she also attended the JCPC meeting and received updates from 17 each organization. She said that compared to COVID, their numbers are going up. She said that 18 the Juvenile Justice staff commented they are low on staff and working hard. 19 Commissioner Richards said she attended the Commemoration of Gun Violence 20 Prevention the previous Friday. She said that with the recent gun violence events, it seemed 21 particularly meaningful. She said it was Pride Month and that she went to some events over the 22 weekend. She said she attended the Justice Advisory Council, and the Journey of 23 Reconciliation event is coming up on June 171h at the courthouse and there will be a court 24 proceeding. 25 Commissioner Bedford congratulated all graduating high schoolers and wished them 26 well. She thanked teachers and staff who got through the year. 27 Commissioner McKee said that there is an increasing need for more athletic facilities. 28 He said it started out with baseball but now they need field hockey and lacrosse fields. He said 29 that the Soccer.com facility is a perfect example of what it can be. He said that he is petitioning 30 the Board for staff to bring back a report and a plan of action for moving forward for the 31 purchase or property and athletic facilities because they will be dealing with potential loss of 32 athletic fields in Hillsborough due to the train station. 33 Commissioner Hamilton had no announcements. 34 Commissioner Greene said she attended the Northside Neighborhood Initiative walk- 35 around. She said that it was good to have historic and distinctive homes pointed out and 36 thanked George Barrett. She said that they ended the walk on Cobb Street in Carrboro and 37 there are two new Habitat for Humanity homes, for which Orange County contributed funding. 38 She said that she sat in on meetings of the Eno-New Hope group that is working on a 39 connectivity collaboration strategic action plan. She said they are working on ideas to help 40 preserve wildlife corridors throughout the county. 41 Chair Price brought the Board's attention to a handout from Orange County Library 42 about Juneteenth. She said that on June 171h there will be a special court session and program 43 for a motion for appropriate relief regarding the four gentlemen that were arrested in 1947. She 44 said that there will be another Juneteenth program Saturday at Hillsborough Presbyterian 45 Church in conjunction with the Orange County NAACP and the Orange County Historical 46 Museum with a "Say Their Names" program and a tribute to Ms. Dorothy Shankland. She said 47 there is a "Walking in our Liberation" event on Monday at 4:00 pm, starting at the Margaret Lane 48 Cemetery. She echoed Commissioner Bedford's congratulations to graduates. She said there 49 are a number of summer programs available at Parks and Recreation, various churches and 50 organizations, and at Cooperative Extension. 51 4. Proclamations/ Resolutions/ Special Presentations 3 1 2 a. Resolution Supporting Enactment of the Leandro Plan 3 The Board received a presentation from North Carolina Department of Commerce staff 4 regarding the realignment of regional workforce development boards, options for Orange 5 County for future alignment, and the approval process for proposed realignments. 6 7 BACKGROUND: Orange County is currently one of five counties in the Regional Partnership 8 Workforce Development Board. The other counties are Alamance, Randolph, Montgomery and 9 Moore. There are currently three Board members appointed by the Board of Commissioners: 10 Katie Loovis (Chapel Hill Chamber of Commerce), Rhonda Sue Holaday (Summit Design and 11 Engineering) and Orange County Social Services Director Nancy Coston. 12 13 The purpose of the Workforce Development Board is to help job seekers with employment, 14 education, training and support to succeed in the job market while supplying skilled workers for 15 employers. The Board also provides oversight for the regional allocation of Workforce 16 Innovation and Opportunity Act funds. These funds provide services to all populations and have 17 a particular focus on dislocated workers, youth and other job seekers with specific barriers. 18 19 In 2013, the Orange County Department of Social Services (DSS) won the competitive bid to 20 operate the youth program in Orange County. In 2017, after a competitive bid process, DSS 21 became the operator for all the adult and youth programs and the NCWorks Center and has 22 continued to provide these services and integrated them with the existing employment and 23 support services at DSS and Skills Development Center. There are other grants and services 24 provided directly by the regional partnership staff, including business support. 25 26 Recently the NCWorks Commission approved a realignment of counties within workforce 27 boards. Staff from the Department of Commerce will provide information about the proposed 28 realignment and the impact on Orange County. Commerce staff will also review the steps 29 required for Orange County to align with another area. 30 31 Chet Mottershead and Jenny Harris introduced themselves and gave the following 32 PowerPoint presentation: 33 34 Slide #1 kL METRICS SUPPORTING THE REALIGNMENT OF THE NCWORKS SYSTEM GEOGRAPHICALALIGNMENT WITH NORTH -O PROSPERITY ZONES F - ECONomic, ■ M AND GOVERNMENT DEPARlrMENT r' COMMERCE J. 35 36 Chet Mottershead said that Work Force Solution's mission is to connect talent to jobs. 37 He said that they are 100% federally funded. He said they fund the twenty-two work force 4 1 development boards with grant funding received from the US Department of Labor. He said they 2 have 450 employees and 75% are located at NC Works Career Centers across the state. 3 4 Slide #2 Sime Law: FIC Prosperity Ions: Economic, Education and Government Regionalism and Collaboration awtre.'..3 M..urr. NC General Statutes§14313-28.1 8 Regional Prosperity Zones_ D�� • NC Dept of Co amarce • Economic D evelopment Partnersh ip of NC • NC Community College System 1 • NC Dept of Health and Human Services • NC Dept of Pub lic'Instruction • NC Dept of Transportation • NC Dept of Environmental Quality • NCSU lndtwtr Expansion Solutions r 1 �� rvi-ATM L14MIB LAF ` 1 DEPARTMENT v� savnF.NCo®e.F fl4is#14*88i - ? , COMMERCE 6 Chet Mottershead said the purpose of this realignment is to better align economic 7 development and workforce development. He said this map is how the state apparatus pushes 8 economic development resources to the regions in the state. 9 10 Slide #3 2 2 WORKFORCE DEVELOPMENT BOARDS �EFFttnnJurt,: l 1- 10 Counties per board CollTlties for Current boails are located in as (does not promote rnlonalisn)) many as 3 different Prosperity Zones Vary ire operational and procedural Prosperity Zones have 3-6'FWarkforce Boards Implementations represented with a single county or moire (does not provide oonslstenry) 17 of the 22 LWorldorce Development Boards are • Manageumnr oversight and economic priorities located ina single Prosperity Zine,with 6 of differ (dam not promote collahiration) these operating in a single county ?{ CEPARTI.SENT n `s COMMERCE 11 12 Chet Mottershead said that the focus is on Zone 3 tonight. He said that is one of the 13 boards that is the strongest in the state. He said that Orange County is part of the regional 14 partnership. He said that NC Works Commission recently passed guiding principles on how to 5 1 realign workforce development and economic development. He said that the guiding principles 2 including things like reducing single county work force boards. 3 Jenny Harris said that when economic development projects come into the state, they 4 will pull from a 45-mile radius and if a county is not within one of those work force zones, they 5 are not a part of the conversation. She said that is a huge driver of realignment at both the 6 federal and state levels. 7 8 Slide #4 Key Factors of Realigment • The State is anlmandating a Hoards. Realignment does not necessarily mean one specific number of local workforce boards will be the result * Funding for rural counties will not he impacted by any RealignnLent changes.All counties receive fundsbased on established US DOL forinulas, * There will still he local control of all workforce hoards and Ncworks Career Centers. • we do not foresee massive layoffs with local workforce staff There may be some administrativesavings,overtime, * Following a request from local governments,the State has the statutory authority to implement realignment for individual boards.26 CFR 679.241}allows the Governor to designate a local area,after the appropriate local elected officials make such a request. • DWS will work with local govemments to implement the N{Works Commission's guiding principles regarding alignment G bEPktt7r�4ENT COMMERCE 9 10 11 Slide #5 Supporting Data Connecting Workforce Development and Economic Development HU•nTN GAa@LSNA } DEPARTMENT of COMMERCE 12 13 14 6 1 Slide#6 W10A Title l Funding Allocations • Title 1 Funding Allocations are calculated at the county level using set federal formulas. ■ The amounts each county receives are unaffected by realignment. Before Realignment After Realignment PT 2421 Adult "2021 AdA Funds Counlw FAMMU ?ran a 1 &109,427,00 (7rar 1109.421.00 Nq:!TH CAROLINA DEPARTMENT of COMMERCE 2 3 4 Slide #7 Commuting Patternsfar Orange County Residents and Employ"s 78.9% (34,471}of Orange County residents commute to another county for work + 73,15% (25.381)of individuals employed in Orange County commute from another county to work + 50,84 X22,197)of Orange County residents commute to Durham,Make,Chatham,Lee Counties for employment 38.11 (13,20 of Individuals working In Grange County commute from Durham Wake, Chatham,Johnston.Person Counties for employment Out%w IT1�47W Ur U&.ai71L8unLy,N1 11% 3LSM U &-am County,NC 5,469 3317996 N<e County.NC 7315 ]6>169L :Aa Cauntp,NC #936 14.1-1 tt+am County.NC ma y,6W% -"M County,NC 1,.65a Am% Gamy,NC 590 6.36M dhnttanC"rtp,W 715. 2An om zw 70.9491 nCounty,NC 491 1469i um 13,06 N.IG% 1110111 DEPAr3TMEHT6f 4 f 5 6 7 8 7 1 Slide #8 Opportunity: Companies Receiving Economic Development Incentives: and NCWorks Workforce Development Services between 2,017-20.21 00 r 3 nompmuearKeiwdstaw + L21 ' econangeLncel dw!ginCr-ao " Cowxy NC works 4afth+ecoFFLp,gnir (0%)hats receiredNCV&i-woTkfnTrr w Rbi'rx[iNdLY xa. x l�EPARTM6T=r COMMERCE 2 3 Jenny Harris said the committee looked at Orange County and workforce boards within 4 the county to see how many economic development projects took place and how many of those 5 worked with workforce development services. She said that there are many types of economic 6 development projects. She said that three received state incentives, but zero projects received 7 workforce services. She said that you would expect workforce services to be aligned with these 8 projects, but they have not been. 9 10 Slide #9 Training Mobility patterns %Enralfed NeXt Walsr CDuntY #rff WDBs Certified az Community CalleRe f)utsldi 5erk+�tYt Enrollment #raf ihlbBe an Eggrble 7F®fntrrie PrcFvWer Ar#tY Durham Community College 359E 15%Wake 2 a x L;E "liThdEN1T®f COMMERCE 11 8 1 Jenny Harris said when they look for training, they immediately go to community 2 colleges because they are providing the training. She said workforce board staff must do 3 strategic level work to figure out who is best aligned for the work and then vet and hire those 4 people. She said Durham Technical Community College is where Orange County is heavily 5 invested. She said they are looking at ways to make it seamless and consistent across the state 6 and that the priorities are workforce development and meeting the needs of employers. 7 8 Slide #10 NCWorks Commission Guiding Principles The Governance and System Alignment Committee identified 8 guiding principles tosupportlocal leaders in their realignment efforts. I��,� � N6aTH LARG*LH/. i.. .k + DEPARTMENT of '- i COMMERCE 9 10 11 Slide #11 Guiding Principles NCWorks Commission Governance and System Alignment Committee 1, Seek to better the lives of North Carolinians through realignment 2. Expand local workforce development board ace-ass 3, Decrease redundancy among local workforce development boards within economic development areas 4. Better align community college and workforce developinentboard service areas 5. Match local workforce development board outreach to area jobseeker and business customer needs f, Ensure consistent service,strong visibility and sufficient capacity among local workforce development boards 7. Allow Oexibility for administrative entities 8, Consider further reviewof the broader workforce system r DEPkRiYa&T of COMMERCE 12 9 1 Chet Mottershead said they are looking to better serve their customers. He said they feel 2 like a realignment with a board will benefit the Orange County customer base. He said that the 3 careers center in the county will not change. 4 5 Slide #12 Benefits of Re-a fignmentaI the NCWorks system Fewer local workforce development boards will be hettetsresaurced to support econoniicdevelapav_-nL despite nuts in faderal funds.As a result of reatignmeut; • No fever Participants served • No fewarsorvicas provided • No change in altocati n per county methodology • No change in control o f training naoded • Greater administrativaefhciencies,e rsn&sofscale • USDGL,NCGoven-ior'sOffire,bconomicnevelopmentPartnership of NC,NC Community CallegeSystem supportive of aligning workforce and economic development 0+#i/ � 11-11111:LMC�LiX L DEPARTMENT of COMMERCE. 6 7 8 Slide #13 Workforce Development Board Realignment StudyTimellite Activities Timeframe NCWorks Commission Cha I r announ-red that the Governance&System Alignment Com m ittee wi I I cond uct a workforce development Ward Novemher2021 system reaIIgnrnentstudy The Comm lttea conducted in-depth l ntervlews a nd su rlreys wlth November 2421— workforce,econvmicdevelop ment,and education leaders across the February 2022 state. Govemanc@&System AllgnmentCcmmltt"voted on the reaIIgnm@nt gu iding pri ncip les;Commission mere bers a nd the poi blit were then a ble February-March 2422 to provide Input for comment period of 14 calendardays NCWoAsCom missionmeetingtoronslderlvrteon reakgriment guid I ng March 34,2422 princi pies Ch Ief Local Elected Offida Is may su britlt req nests The any new Workforce March a4—J my 31, Development Board Areas to the N C4IVorks Commission 2022 Department of Commerce to provide tech nicalguidance on reginnallloealoperatlonsand planning. April 2022-June 2023 9 Target date for arF7f new local areas becoming effective;July 1,2023 10 1 Chet Mottershead said they are looking for local county officials to consider realignment 2 with the Capital Area Workforce Development Board. He said they want to get it done this 3 summer because it will be implemented next July. He said Governor Cooper strongly endorsed 4 the proposal. He said they will bring in a consultant to help at the local level. He said they feel 5 that it is progress and that it will be better for everyone. 6 7 Slide #14 a # V I A ,M)COPMMERCEDE ARTMENT-f 8 9 Commissioner Fowler said realignment makes sense for the reasons they outlined. She 10 asked if the Capital Area Workgroup has made any comment. 11 Chet Mottershead said they have expressed enthusiasm. 12 Chair Price said she spoke with the Chair of Wake County, and he is enthusiastic 13 because the counties collaborate so much already. 14 Commissioner Bedford said she hopes Durham will want to join that group as well. 15 Chet Mottershead said Durham still has some questions they want answered and they 16 have concerns. He said that the timeline might be a little longer with Durham. He said that the 17 realignment is taking longer than anticipated and that any convincing from the commissioners is 18 welcome. 19 Chair Price said she spoke to the Durham County Chair and their situation is different 20 because of the City of Durham. She said that the city makes it more involved. 21 Chet Mottershead said the City of Durham is the administrative entity as opposed to the 22 county or a Council of Government (COG). 23 Commissioner Bedford said it is a conundrum because it would be odd for Orange to not 24 be aligned with Durham. She asked how the group could facilitate the scenario of combining 25 Durham and Orange. 26 Chet Mottershead said in terms of administration of the funds, they are trying to see who 27 manages the funds the most efficiently. He said that the Capital Area Workforce Board has a 28 stellar record of managing federal funds, helping job seekers, a strong youth program, on the 29 job training program, and strong partnerships with reentry councils. 30 Commissioner Richards asked if there will still be three members on the board after 31 realignment. 32 Chet Mottershead said the number is based on a consortium agreement and would work 33 with the Capital Area to determine that. 34 Chair Price said there is room for discussion and that she has had that conversation. 35 Commissioner Richards asked how to ensure that Orange County still has the same 36 focus when Wake is so much larger. 37 Chet Mottershead said that is a great point and they feel that moving with Capital Area is 38 going to give Orange County a stronger voice when employers come, and how policies are set. 39 He said that leadership recognizes the importance of all counties being represented. He said 11 1 they previously provided Johnston County with a higher level of funding because they 2 understood the need to help rural citizens and make sure counties are effectively resourced. 3 Commissioner Richards said that the materials said that Orange County won a proposed 4 bid to run a youth program. She asked if there will be another competitive process going forward 5 and if there will be local management of the youth programs. 6 Chet Mottershead said this would be decided through the consortium agreement. 7 Jenny Harris said that discussing the consortium agreement will be the next step when 8 new counties come together. She said there is a federal formula for the makeup of a workforce 9 board, and it must be representative of the entire workforce of the region. 10 Commissioner Hamilton said she is struggling to understand what these boards do. She 11 referenced back to the three companies in Orange County that received state funding but zero 12 workforce support and asked what that could have looked like. 13 Jenny Harris defined that a project is the combination of capital investment and the 14 creation of jobs when an existing company has ideas to expand. She said that projects come 15 into workforce boards and receive assistance with all the other types of incentives that may be 16 out there. She said what that could have looked like is that a staff member from workforce would 17 have been with the economic development staff at the meetings with the company so they could 18 make sure they are getting access to all of the possible incentives and aid that is out there, so 19 they are more likely to succeed. 20 Commissioner Hamilton asked for clarification on the workforce staff not being there. 21 Jenny Harris said those three employers did not receive any outreach from the 22 workforce development board staff. 23 Commissioner Hamilton asked where the federal money goes. 24 Chet Mottershead said there are three buckets---youth, adults, and dislocated workers. 25 He said they always want to make sure the primary use is for training opportunities, and once 26 trained, there are services that put them back to work. He said they want to make sure the 27 federal dollars are most effectively utilized. He said they also provide on the job training 28 programs where the funds are used to support the first six months of a new employee's job. 29 Commissioner Hamilton said that she wants to go back to the $109,000 and asked if 30 there is a program like that, would the money go to a company for on-the-job training. 31 Chet Mottershead said yes. 32 Commissioner Bedford asked what happens if Orange County is not happy with the 33 change after realignment. 34 Chet Mottershead said there is plenty of time between now and next July to work 35 everything out. He said that like any change will take compromise but overall, they feel it is a 36 better fit and will be better for Orange County. 37 Commissioner Fowler said if they are aligned there is still the need for the economic 38 development board to communicate with workforce development boards. She asked why that 39 did not happen and how can it be done better. 40 Jenny Harris said that in 2015 when the prosperity zones were created, it was for the 41 sole purpose of aligning the support services that go with economic development. She said that 42 is why there is representation from each prosperity zone. She said that there are a million 43 different reasons the workforce side didn't receive the same, but that Governor Cooper wants to 44 see it happen now because the federal Workforce Innovation and Opportunity Act (WIOA) says 45 that workforce and economic development need to be aligned. She said that the state system is 46 looking at the prosperity zone map and the workforce boards and seeing the complications and 47 inefficiencies of them. She said that the employers do not deserve to not benefit from workforce 48 services because it is confusing. 49 Commissioner Fowler asked if each county still has its own training center that would still 50 be five different groups. 12 1 Chet Mottershead said that the new Capital Area Workforce Board set policies for all 2 counties in the zone. He said that those policies would apply to all counties equally. 3 Commissioner Fowler asked if they could all be serving the new company or those job 4 seekers. 5 Chet Mottershead said yes. He said that right now it is a regional partnership and Moore 6 and Montgomery counties are working with Orange County to determine what the priorities 7 should be. He said they believe Orange County's customers will be better served working with 8 Capital Area. 9 Commissioner Greene asked when the realignment will take place. 10 Bonnie Hammersley said tonight the Board will direct staff to draft a letter of intent for the 11 NC Works Commission. She said that will then be brought back to the Board for a vote, 12 hopefully by June 21St 13 Chair Price said she was on the workforce development board and attended meetings in 14 Alamance and Moore counties and it was so different than the work happening there. She said 15 that the issues here are part of the Triangle. She said that some of the interests of Randolph 16 and Moore are so different than the jobs that they are seeking here because Orange County is 17 part of the Triangle. She said she is encouraged by this because it brings Orange County into 18 the Capital Area and working regionally on these issues just makes sense to be aligned. She 19 said that for 3-4 years she was on a steering committee called community, economic, and 20 workforce development and they looked at all those issues at the same time so to see the 21 property zones aligning with the workforce boards is common sense. 22 23 A motion was made by Commissioner Bedford, seconded by Commissioner Richards, to 24 authorize staff to coordinate the realignment process as prescribed by the Department of 25 Commerce and to provide a recommendation to the Board of Commissioners. 26 27 Commissioner Bedford said it is important that Orange County be aligned with Durham 28 because of Durham Tech, so Orange County may need some flexibility, just as Durham has 29 been given on the timeline. 30 Chair Price said that Durham Tech is on board and in support of this realignment. She 31 said that Durham County is taking a bit longer because of their structure. 32 33 VOTE: UNANIMOUS 34 35 b. Voluntary Agricultural District Designation — Multiple Farms 36 The Board received a presentation from North Carolina Department of Commerce staff 37 regarding the realignment of regional workforce development boards, options for Orange 38 County for future alignment, and the approval process for proposed realignments. 39 40 BACKGROUND: Orange County's Voluntary Farmland Preservation Program was started in 41 1992. To date there are 138 farms in both the Voluntary Agricultural District (VAD) and the 42 Enhanced Voluntary Agricultural District (EVAD) program —totaling 16,845 * acres. 43 44 The County's Voluntary Farmland Protection Ordinance (VFPO) outlines a procedure for the 45 Agricultural Preservation Board to review and approve applications for qualifying farmland, and 46 to make recommendations to the Board of Commissioners concerning the establishment and 47 modification of agricultural districts. Section VII of the VFPO contains the requirements for 48 inclusion in a voluntary agricultural district. To be certified as qualifying farmland, a farm must: 49 50 (1) Be located in the unincorporated area of Orange County; 13 1 (2) Be used for bona fide farm purposes, as that term is defined in G.S. 106-743.4(a) and 2 G.S. 160D-903; 3 (3) Be in accordance with the minimum size requirements, which are as follows: 4 (a) Consist of at least (i) one contiguous acre of land in production for horticultural or 5 agricultural purposes; or (ii) at least twenty total acres of land under management for 6 forestry; 7 (b) In the event that a landowner has multiple tracts of qualifying farmland that are 8 eligible, and those tracts are located within one mile or less of each other, then they 9 may comprise a Voluntary Agricultural District. 10 (4) Be managed in accordance with the Natural Resources Conservation Service and N.C. 11 Division of Soil and Water Conservation defined erosion-control practices and have a 12 current conservation farm plan and/or forestry management plan associated with the 13 current usages and owner; and 14 (5) Be the subject of a conservation agreement, as defined in N.C. Gen. Stat. § 121-35, 15 between the County and the owner of such land that prohibits non-farm use or 16 development of such land for a period of at least ten years, except for the creation of 17 not more than three lots that meet applicable County zoning and subdivision 18 regulations. 19 20 The Orange County Agricultural Preservation Board reviewed the findings of the staff 21 assessments for the attached applications for the Orange County Voluntary Agricultural District 22 program at its regular meeting in May, 2022. All farm applications were reviewed and verified to 23 have met or exceeded the minimum criteria for certification into the program. 24 25 The Agricultural Preservation Board voted to recommend approval of the certification for these 26 five (5) farms, and their inclusion in the Voluntary and/or the Enhanced Voluntary Agricultural 27 District programs. The certification documentation is on file in the DEAPR/Soil and Water 28 Conservation District office. The farms are described briefly below: 29 30 Brief Farm Descriptions: 31 32 1) Owners Jeanne and Larry Crabtree have submitted an application to enroll one (1) parcel of 33 land totaling 14.46 acres as qualifying farmland for the Voluntary Agricultural District (VAD) 34 in the Caldwell Agricultural District. The farm operation includes corn and soybeans. 35 36 2) Owner Jennifer Noah, Trustee of Sarah A. Clayton Trust, has submitted an application to 37 enroll one (1) parcel of land totaling 14.46 acres as qualifying farmland for the Voluntary 38 Agricultural District (VAD) in the Caldwell Agricultural District. The farm operation includes 39 corn and soybeans. 40 41 3) Owners Richard and Jamie Holcomb of Coon Rock Farm have submitted an application to 42 enroll three (3) parcels of land totaling 42.77 acres as qualifying farmland for the Voluntary 43 Agricultural District (VAD) program in the New Hope Agricultural District. The farm operation 44 includes vegetable production, pasture, and managed forestry and woodland. 45 46 4) Owners Glenn and Payton Rose have submitted an application to enroll one (1) parcel of 47 land totaling 19.51 acres as qualifying farmland for the Voluntary Agricultural District (VAD) 14 1 program in the New Hope Agricultural District. The farm operation includes vegetable and 2 herb production and woodlands. 3 4 5) Owners William and Sandra Totten have submitted an application to enroll one (1) parcel of 5 land totaling 29.64 acres as qualifying farmland for the Voluntary Agricultural District (VAD) 6 program in the Schley/Eno Agricultural District. The farm operation includes managed 7 forestry and woodland. 8 9 Jessica Perrin gave the following PowerPoint presentation: 10 11 Slide #1 Ac lion Agenaa ORANGE COUNTY Item N11.4 NORTH CAROLINA Orange County Voluntary Farmland Preservation Program Voluntary Agric ultu ral District(VAD)Applications Orange County Beard of Commissions Meeting June 7,20,22 12 13 14 Slide #2 Orange County VADIEVAyD Program Benefits Voluntary AwlcukuralDlghr4etIVADI:Requiresa1i-yearcommIWmntforle+bd1or Infmm use or fcrest menegBment Thelandovmer can withdraw framtire VAD Et any time.for any reason, wrth a 3t3 dey n Wication to the Agr o uihirel Preservation Board. EtkharEoedi Volu niarV Airrltufturai GfBUFct tEVADI.Requires an imevoeable 1.0-year commihmemfor tehd to ramaer`In farm use or forestirtar"awbent.Qualifies farm for up to 9Ct'J6 costa>rew des and prlonly forothsr state and rederalgrant funds. Bengft indude: ncteesecipubic awarenessoflocel agriculture and rta viiW role in the economicsofthe comity. YAC]sgnageonf r*ntoprovrdenotlgcabonofthelocallonofVAMEVADfarms. Land mecoi ds search on as propertles mhln a h mile e6dlus ansa provides notekallon oNAD or EVAD etatia. AgrKyMurr l Pnnerrallon Bowd can rspusst pabllc hewmgs for proposed condermallon c4 VAD rand Utility esaessnrsn7s maybe euepended er waived on land it EVAD if not conneeied to lhe uffay. f EVADrarmmay recolveuplo25%oigm ssalesfnamthesaloofnowmmproductsandsti ankftln Its zoning exemption as a lona Ade farn+. ORANGE COUNTY NOR'n r CARO NA 15 15 1 Slide #3 VAD Application Jeanne and Larry Crabtree yK- IL soil • 14-404xros,coo Parmlof Und wellAgoKutural DIstncq • Cum and 5cybeens.acasN nellywheat ORANGE COUNT' NDR-n C CkRC7rLINA 2 3 4 Slide #4 VAD Application Jennifer Noah, Trustee of Sarah A. Clayton Trust H ad; tea. • 14,41e&ms Parcwofurd,Cod*@Il Agt4jArural Duna • C.om end Soybeene.QccasiDnellywheat ` ORANGE COUNTY N01M e C-L% LrNA 5 6 16 1 Slide #5 VAD Application Conn Rock Farm, iLL Richard and ,Jamie Holcomb 1' • 42 77*na*.Mmtpawcal*of land.Now KopeAgmculural D41rlct Vegetable piadwlon.pasture,and ry a;%ged foresiry'end woodewad ORANGE L.•.)UNJTY II'IR]—J[C, LINA 2 3 4 Slide #6 VAD application Glenn (Weston) and Parton Rose �� k ,r 1 f • 1x.61 nada*,gra parcrr r i Now Hap•Ayrlcultwv DI*v+ci • Vegetable end herb praducwnand woodlends. ORANGE COUNTY NORTd t CAROLINA 5 6 7 17 1 Slide #7 'DIAD Application William and Sandra Totten �9,E��c��s,o ��rt►a�f ted, Sthl*�+`Enc+A�rlcuftura��rict ,,,�,�, Managed forest wid mccUnd. ORANGE COUNTY 2 3 4 Slide #8 Orange County VAD/E AD Program The Agrip,ultu ra I Preservation Board has recommended all of the Voluntary Agricultural District applicatiions for approvaI as presenters. Requesting approval from the Board of County Commissionersto accept five (5)farms into the Orange County VAD program. 121 new acres;proposed for the VAD prcgrarn. Tori d acres ORANGE COUNTY NICIR-n I CAROL_«:+. 5 18 1 Slide #9 VdWnnw a ur@4 Dismm Orange County VADJEVAD Program Acreage .-I �� June 2022 w_r, VAD■ 14,371*cd**' rr-_s r�f 7' EVAD=2.696acres' Wa:' F;,.mil Y •p� 16 .hLIMI- :I 1foWz16,966atreV Ird1�c.'md '=iwrdeA arcs,ntlidng fa7wsGatl efgmu65 T 0 7 • � - VADArogramCoordln�kor—Ja**Ica�ar�n 11 LAI- ; DEAPR•$*4andwa4*rCon"ry on 4 h ro Im Bdtnsy P+*nd&@Wn ,h6 6., T prmigeCauntyLand Rocords ORANGE COUNTY 2 — 3 Commissioner Greene said it is always wonderful to see these applications come 4 forward. She thanked Jessica Perrin for her work. 5 Chair Price thanked Jessica Perrin for her work and for increasing the acreage in 6 conservation. She asked that thank you letters be sent to each farmer. 7 8 A motion was made by Commissioner Hamilton, seconded by Commissioner Fowler, to 9 certify the five farm properties noted above totaling 121 acres; designate them as Voluntary 10 Agricultural District farms within the Caldwell, New Hope, and Schley/Eno Voluntary Agricultural 11 Districts; and enroll the lands in the Orange County Farmland Preservation Program's Voluntary 12 Agricultural District (VAD) program. 13 14 Commissioner Richards asked if there is a percentage of what the total numbers are and 15 if there is a goal. 16 Jessica Perrin asked if she is looking for what percentage 16,966 acres is to the total 17 acreage in Orange County. 18 Commissoiner Richards said yes. 19 Jessica Perrin said she can get that information to the Board. 20 Commissioner Richards said she has been trying to figure out if there is a preservation 21 goal. 22 Chair Price said no. 23 Commissioner McKee said this started off slowly and it was viewed with a bit of 24 suspicion. He said farmers wondered about the unseen ramifications. He said that in regards to 25 the percentage, it would be very small, but it is significant because he is unsure if any other 26 county is matching this or is close. He said there are a lot of farmer protections with it. 27 Commissioner Bedford asked for information on the protection from condemnation. 28 Jessica Perrin said she thinks that is referring to any government taking of the land for 29 public use. 30 Commissioner Richards asked if there are tax considerations for this designation. 19 1 Commissioner McKee said not for this designation. He said the tax designation comes 2 under farm use. He said that is with state law. He said that comes with a significant reduction. 3 Bonnie Hammersley said that she had the answer to Commissioner Richard's question 4 about acreage. She said that it makes up just under 7% of the total acreage in Orange County. 5 6 VOTE: UNANIMOUS 7 8 9 5. Public Hearings 10 a. Second Public Hearing and Proposed Orange County FY 2022-23 HOME Annual Action 11 Plan and Activities 12 The Board held a second public hearing on the Annual Action Plan for the HOME Investment 13 Partnerships Program and considered: 14 1) Adoption of a Resolution authorizing submission of the FY 2022-2023 Annual Action 15 Plan; 16 2) Adoption of a Resolution approving the proposed HOME Program Activities for FY 2022- 17 2023; and 18 3) Authorizing the County Manager to implement the HOME Program as approved by the 19 BOCC, including the ability to execute agreements with partnering nonprofit 20 organizations after consultation with the County Attorney and based on the allocation 21 received from HUD. 22 23 BACKGROUND: 24 25 Annual Action Plan 26 Every year, state and local governments ("Participating Jurisdictions") that receive HOME 27 Investment Partnerships Program ("HOME") funds from the U.S. Department of Housing and 28 Urban Development ("HUD") are required to complete an Annual Action Plan that lays out how 29 they will allocate HUD funds for the upcoming program year in order to address the goals and 30 priorities in the Consolidated Plan. A summary of the draft Annual Action Plan for FY 2022-2023 31 is provided at Attachment 1. 32 33 Orange County is a special type of Participating Jurisdiction, called a Consortium, consisting of 34 Orange County and the Towns of Carrboro, Chapel Hill, and Hillsborough. Orange County 35 serves as the lead entity for the Orange County HOME Consortium. The Consortium completed 36 the Annual Action Plan based on the HOME award recommendations made by the Local 37 Government Affordable Housing Collaborative, detailed in the section below. 38 39 A public comment period, as required by HUD, was established for April 1 — May 2, 2022, and a 40 public hearing was held on the draft Annual Action Plan at the April 26, 2022 Orange County 41 Board of Commissioners meeting. Public notice of the hearing was posted in The Herald Sun 42 and La Noticia. Copies of the draft Annual Action Plan were posted on the Orange County 43 Department of Housing and Community Development website, and a link to the website and 44 draft plan were circulated by public notice in the newspapers listed above, as well as email 45 outreach to more than 100 relevant stakeholders to include local service providers, nonprofit 46 organizations, government entities, elected officials, and interested residents. All comments 47 have been incorporated into the final Annual Action Plan to be submitted to HUD. 48 49 In April, HUD issued Notice CPD-22-05 instructing HOME Participating Jurisdictions to not 50 submit Annual Action Plans until the actual grant amounts have been determined by HUD. HUD 51 announced those amounts on May 17, 2022, necessitating this second public hearing on the 20 1 proposed FY2022-23 HOME awards with correct funding amounts. Public notice for this second 2 public hearing was also posted in The Herald Sun and La NotIcia. Copies of the revised draft 3 Annual Action Plan were posted on the Orange County Department of Housing and Community 4 Development website, and a link to the website and draft plan were circulated by public notice in 5 the newspapers listed above, as well as email outreach to more than 100 relevant stakeholders 6 to include local service providers, nonprofit organizations, government entities, elected officials, 7 and interested residents. Staff will incorporate all comments into the final Annual Action Plan to 8 be submitted to HUD. 9 10 The FY 2022-2023 Annual Action Plan must be submitted to HUD on or before July 17, 2022. 11 The Board of Commissioners is therefore asked to consider approval of the attached resolution 12 authorizing submission of the Annual Action Plan (Attachment 2). 13 14 FY 2022-2023 HOME Program Activities 15 For FY 2022-2023, Orange County will receive the following HOME resources: 16 FY 2022-2023 HOME Funds $ 443,498 HOME Program Income $ 13,306 Local Match $ 99,787 Total $ 556,591 17 18 The Local Government Affordable Housing Collaborative (the "Collaborative"), comprised of one 19 (1) elected official and staff members from Orange County and the Towns of Carrboro, Chapel 20 Hill, and Hillsborough, reviewed the received applications for the FY 2022-2023 HOME Program 21 on March 3, 2022, and again after actual HOME allocations were announced by HUD on May 22 17, 2022. The Collaborative made the following funding recommendations for consideration by 23 each of the jurisdictions' elected bodies: 24 Applicant and Project HOME HOME Re uest Award Community Empowerment Fund — Homebuyer $50,000 $90,000 Assistance EmPOWERment— Rental Acquisition $ 105,000 $ 105,000 Gateway — Debt Refinancing and Rental Units $771,800 $0 Rehabilitation Habitat for Humanity— Homebuyer Assistance $ 475,000 $ 167,241 Rebuilding Together of the Triangle - Homeowner $ 150,000 $ 150,000 Rehabilitation/Reconstruction Administration 10% of HOME Funds, per statute $ 44,350 $ 44,350 Total $ 1,551,800 $ 556,591 25 26 As the chart above shows, all applicants except for the Gateway project received either full or 27 partial funding. The Gateway application requested debt refinancing and unit upgrades for a 28 project-based Section 8 apartment complex in Hillsborough and requested more funding 29 ($771,800) than the Consortium expects to have for all projects for the FY 2022-2023 HOME 30 Program ($439,392). Discussions with the applicant revealed that partial funding for this project 31 would not be a viable option, because the debt refinancing must be paired with the renovations. 32 The applicant asked if partial funding could be guaranteed over a 5-year period, but HOME 33 funds do not allow for multiyear allocations. Staff is working with this project applicant to pursue 34 other funding streams to preserve affordable housing resource at Gateway. 21 1 2 Two other projects also received a different amount of funding from their application amounts. 3 The Collaborative members were concerned that the Community Empowerment Fund (CEF) 4 funding requested of $2,000 per homebuyer would not be a substantive amount for potential 5 new homeowners in the current housing market climate once these funds will come available for 6 use starting July 1, 2022, and increased the CEF award amount to $4,000 per homebuyer for 20 7 homebuyers (subtotal, $80,000) in addition to the $10,000 in overhead in the original application 8 (total award, $90,000). After also fully funding the EmPOWERment rental acquisition property 9 application ($105,000) and the Rebuilding Together of the Triangle homeowner rehabilitation 10 ($150,000), Collaborative members awarded the balance of available funding ($167,241) to 11 Habitat for Humanity for down-payment assistance. A summary of each of the above projects is 12 provided at Attachment 3. 13 14 In accordance with the Orange County HOME Consortium Agreement, approved in May 2011, 15 the HOME Program Design for each year must be approved by all jurisdictions prior to 16 submission to HUD. The HOME Program Design is scheduled for approval by the: 17 • Town of Chapel Hill on June 8, 2022 18 • Town of Hillsborough on June 13 2022; and 19 • Town of Carrboro on June 14, 2022. 20 21 The Board of Commissioners is therefore asked to consider approval of the attached HOME 22 Program Design Resolution (Attachment 4). 23 24 HOME Program Implementation 25 After approval of the FY 2022-2023 HOME Program Design by all Consortium participants, 26 authorization is requested to allow the Orange County Manager, based on the HUD allocation 27 received, to execute agreements with partnering nonprofit organizations as necessary to 28 implement the approved HOME Program Design. All agreements will be reviewed and approved 29 by the County Attorney's Office. 30 31 Corey Root, Housing and Community Development Director, gave the following 32 PowerPoint presentation: 33 34 Slide #1 ORANGE COUNTY HORSING DEPARTMENT FY2023 HOME Annaa1 Action Plan Jure 7,2022 35 36 Slide #2 22 There are several elements for HOME item -HOME Overview FY22-23 HOME Funding application Process Annual Action Plan Overview Public Hearing nORANGE COUNTY HOUSING DEPARTMENT 1 2 Slide#3 Four purposes& four uses of HOME funds Purposes Increase the supply of decent,affordable housing to low-Income households Expand the capacity of nonprofit housing providers Strengthen the ability of state and local governments to provide housing Leverage private sector participation Uses Acquisition of real property, site improvements,&housing construction Housing rehabilitation&reconstruction • Homeownership assistance Tenant-based rental assistance nORANGE COUNTY ;► HOUSING DEPARTMENT 3 4 Slide #4 FY22-23 HOME application process was similar to previous years • Project applications due February 25 Applications were reviewed and scored Local Government Affordable Housing Collaborative and staff from Towns and County Scoring criteria Income targeting Vulnerable population(s) Long-term affordability Project location relative to services&employment Leveraging ether funding Cost effectiveness Capacity to complete project Award recommendations made by Collaborative 5 6 Slide #5 23 This year Orange County has $556,591 to a-"Tard for HOME projects FY 2022-2023 HOME Funds $443,499 HOME Program Income $ 13,306 Local Match 99,787 ORANGECOUNTY HOUSING DEPARTMENT 1 2 Slide #6 5 agencies submitted program appli cations HOME Ap plicant and Project Request community Empowerment Fund - Hornelbuyarl Mom $90.,040 P _ _ _ R P $ t05,OQ0 $105,0M Gateway )'s • R $771.800 $b b Habitat r $475.000 $187,241 RehabillatiorVIReconstructlon $150.Of10 $150,0m AdminIstral.lon(10%, of HOME $ 44,350 $ 44,350 Mk $1,551,840 $558,581 3 4 Corey Root said it is a little unusual for an applicant to receive more money than 5 requested, but the collaborative decided to award Community Empowerment Fund — 6 Homebuyer Assistance more than the request because the original amount was $2,000 per 7 homebuyer and the collaborative felt that the current housing climate called for more and 8 increased the amount to $4,000 per homebuyer. She said that Gateway was not awarded any 9 funds because any partial award would not have been helpful, based on conversations with the 10 applicant. 11 24 1 Slide #7 Annual Action Plan(AAP)updates 5-year Consolidated Plan that covers 2020-2025 Includes HOME funding awards -Chapel Hill creates separate AAP for Community Development Black Grant (CDBG) elm IF—G_&fa 0.N—J.—d Ne-h b&m dr Yw C-W.fir 0.IiumMr of F4—h.&& b. SUPFftd Th Hom.baa I Rentai Assisianw 0 NbmNamPleis 26 ahe erid,.rEl.on aFmew Ungs 0 Rehm of f}Is Wg Unn 2 YOFN ZY ApWidEip NT: E.+freg Vnrs 71 3qN p ORANGE COUNTY HOUSING DEPARTMENT 2 3 Slide #8 Annual Action Plan(AAP)updates 5-yeas Consolidated Plan that covers 2020-2025 Ann"i Civals artd Obj�l.ivns U. Ger k.— 3kw id bftF.V Garda k.sdhq 6-10— Old. -10—alder Ye.r Yee, Aar Add--d Nsdkr.r I Mame Oitai 2012 2027 AfAmdelde Orange Oven Ra ' 3157,141 Et'— AasisVacs K-log C-my M Rlnuncial A.1�rarx a.n d 24 ttuuwnuynrr I Ranni Atq WYINM 3p7'2 20}P AfAirdahl. carrb.. 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Mnw.�.uws 4 N-da 5 6 Slide #9 Tovms are voting on HOME program design this month -Town of Chapel Hill June 8, 2022 -Town of Hillsborough June 13 2022 -Town of Carrboro June 14, 2122 ORANGE COUNTY +{� HOUSING DEPARTMENT 7 25 1 A motion was made by Commissioner McKee, seconded by Commissioner Hamilton, to 2 open the public hearing. 3 4 VOTE: UNANIMOUS 5 6 No one signed up to speak at the public hearing. 7 8 A motion was made by Commissioner Greene, seconded by Commissioner Bedford, to 9 close the public hearing. 10 11 VOTE: UNANIMOUS 12 13 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 14 adopt a Resolution authorizing submission of the FY 2022-2023 Annual Action Plan; adopt and 15 authorize the Chair to sign a Resolution approving the proposed HOME Program Activities for 16 FY 2022-2023; and authorize the County Manager to implement the HOME Program as 17 approved by the BOCC, including the ability to execute agreements with partnering nonprofit 18 organizations after consultation with the County Attorney and based on the allocation received 19 from HUD. 20 21 VOTE: UNANIMOUS 22 23 24 6. Regular Agenda 25 a. Longtime Homeowner Assistance (LHA) Additional Information 26 The Board received information and considered options for the LHA property tax program in 27 2022. 28 29 BACKGROUND: At the May 24, 2022 Business meeting, staff provided the Board with detailed 30 cost estimates for options to change the LHA program design. The Board of County 31 Commissioners reviewed the options and requested additional information from staff. A 32 summary of information provided at this meeting: 33 • Additional statement for the informational insert: If you received assistance from this 34 program on your 2021 tax bill, you DO NEED TO APPLY again to qualify for assistance 35 on your 2022 tax bill. 36 • An estimated 20,009 owner-occupied residential properties owned for 5 or more years 37 will have an increase in their County tax. 38 • An estimated 9,704 owner-occupied residential properties owned for 10 or more years 39 will have an increase in their County tax. 40 • Staff estimated the following number of households at the Area Median Income levels: Estimated owner- occupied Income level households in OC Over 80%AMI 9,984 61-80%AMI 3,181 31-60%AMI 3,622 30%AMI and under 3,241 TOTAL 80%AMI and below 10,045 41 42 26 1 Community Outreach 2 Please find the community outreach plan for the 2021 Longtime Homeowner Assistance 3 program included as Attachment 1. Staff created the materials enumerated in this plan (flyer, 4 FAQ) and performed extensive outreach in communities and via the local media. In addition to 5 this completing all activities in this communication plan, Housing staff also organized and 6 staffed three in-person events to help people complete LHA applications and distributed 7 information about these events in English and Spanish-language flyers (Attachment 2). The 8 Housing Department also mailed LHA flyers to every resident of Fairview and Piney Grove 9 communities, and printed copies for every resident of Northside to receive LHA flyers along with 10 the monthly neighborhood newsletter. 11 12 Expanded community outreach is a key issue for the 2022 LHA program. Staff will include an 13 LHA program insert in the Orange County Tax Assistance Application Packet and included in 14 the real property tax bills mailed in July 2022. Staff will continue to work with community 15 organizations and networks to get the information out about the 2022 LHA program. Staff will 16 continue to have materials available in languages other than English, and to have information 17 available via a variety of channels including the media, community partners, and County 18 programs including offices and the Housing Helpline. Staff will work with program participants 19 and the groups that work with them to understand and craft and implement a plan for expanded 20 outreach. 21 22 Durham County Property Tax Relief Program 23 In 2021, Durham implemented a property tax relief program similar to LHA — there were 340 24 total number of applicants and 204 approvals. Durham expects the number of applicants will 25 increase 100% for the 2022 year based on lowering the number of years the applicant must 26 have owned and lived in the property from 10 years to 5 years. Durham will be changing its 27 program design to reflect a tiered award amount based on income. This year the award amount 28 will be 50% of the tax amount of the last tax bill available not to exceed: 29 • $1,000 for 61-80% AMI 30 • $1,250 for 31-60% AMI 31 • $1,500 for 30% AMI and below 32 Durham County implemented a communication plan for its program that targeted faith-based 33 organizations, used presentations at local agencies, traditional media and social media, along 34 with a program insert in tax bills. Durham County plans to change the insert this year to inform 35 homeowners that the County can reimburse funds if homeowners have already paid their tax bill 36 when the award is approved. There is not a plan for prioritizing the awards, and it will be 37 provided on a first come first served system. In addition, staff plans to communicate with the 38 Durham County Board of Commissioners if additional funding is needed to cover all applications 39 received. 40 41 Prioritizing Awards 42 At the May 24th meeting, the Board of Commissioners asked staff to present options for 43 prioritizing LHA applications based on need, should prioritization be needed because 44 application awards exceed available funding. First-come, first-served prioritizations favor people 45 with lower service needs, and therefore are not recommended. Staff recommends using the 46 following factors (in combination or alone) to determine need: 47 • Tax burden — percentage of total tax bill divided by household income; higher 48 percentages to be prioritized over lower percentages 49 o Staff recommend using tax burden as the highest prioritization factor 50 • Age — older homeowners prioritized over younger homeowners 51 o Staff recommend using age as the second highest prioritization factor 27 1 Length of time in home — people who have been in homes longer (or in the case or heirs 2 or trust properties, families who have been in homes longer) prioritized over 3 people/families who have been in homes a shorter amount of time 4 o Staff recommend using length of time in home as the third prioritization factor 5 6 Other prioritization factors could include: 7 • Income— people at lower income levels prioritized over people at higher income levels 8 • Geography— people in certain neighborhoods or areas of Orange County prioritized over 9 people in other neighborhood or areas of Orange County 10 11 How this can work: staff will process applications as they are submitted to determine eligibility 12 and total potential award amounts. After the application period closes on December 1, 2022, 13 staff will assess the total potential award amount for all eligible applicants — if this is less than 14 the available program funding, all approved applications will be awarded. If awards are 15 projected to exceed available program funding, staff will arrange applications in priority order 16 based on the prioritization factors chosen by the Board. If the Board adopts the staff 17 recommended criteria above, this will mean prioritizing all eligible applications first by tax 18 burden, then age, and then length of time in home. 19 20 After prioritization, awards can be made either in full (full awards for all prioritized eligible 21 applications up to available program funding, and applications beyond that amount not receiving 22 any award) or on a percentage basis using maximum award amounts for as many applicants as 23 possible, ensuring that all eligible applications receive some award. For example, the top 50% 24 of prioritized eligible applications could receive full awards while those prioritized lower would 25 receive a percentage of their award. Staff could calculate the percentage to use for partial 26 awards based on available funding and award amounts, ensuring that applicants receiving 27 partial awards receive the highest award possible using all available funding. 28 29 30 Corey Root made the following presentation: 31 32 Slide #1 ro)c ORANGE COUNTY HORSING&COMMUNITY DEVELOPMENT Longtime Homeowner Assistance (LISA) Further Information June 7,2022 33 34 28 1 Slide #2 Staff returning-,rith more infra on Longtime Homen,%N-ner Assistance program •Brief overview Revised homeownership calculation estimates and methodology •Revised cost estimates Prioritization options HCD 2 3 Slide #3 Orange County is considering options for 2022 Longtime Homeowner Assistance Program piloted in 2021 to cover increases in County portion of property tax 2021 pilot program -91 eligible applications •$37 median award amount Staff have worked with community partners to propose program changes for 2022 QC 4 5 Corey Root noted the low application numbers and the low median award amount. She 6 said they have worked extensively to make change to make this program more impactful. 7 8 Slide #4 Pending budget approv.A$250,000 available for 2022 program,some changes approved Adjust program operation dates to August 1- December 1, 2022 Include informational insert with tax assistance application packet to increase awareness about LHA Formalized LHA policy for heirs' properties Formalized policy for Family Trust owned properties Require applicant provide copy of targeted tax bill •Reduce the requirement to have owned and lived in the home from 10 years to 5 years to increase access to the program QCHCD 9 29 1 Slide #5 Homeownership Methodology 2 3 Slide #6 Staff found better source of homeov nersbip by income data Comprehensive Housing Affordability Strategy (CHAS) data http _fltivWW11LidUser-govfportal/d-,3tasetsfrp-html Slightly different cut offs of 50%AMI instead of S0°l AMI—staff used these Interchangeably �i.� LA..af+i .Aof rreq.*Cove vrtG.lemR.m 5 rar Siderr.A:�ura�mn Aft 4 5 Slide #7 Staff Used Tax Office numbers of 5-and.10-year horneoNvners .Nith%of homeownership Owner-occupied residential properties in OC •Owned for 10+years 9,704 Owned for 5+ years 20,009 Total %of 5 year owner- 10 y4mr owner. homeownem at homeowners at occuped occupied this Income this income households in households in 14 level lavel 0a 0C Over 80%AMi 24,215 74% 14,890 7,721 81.80%AMI 4.125 13% 2.536 1.230 31-80%AM1 2.115 635 1201 631 30%AMI and under 2.080 15% 1,279 820 TOTAL In OC 32,540 100% 20,006 9.703 TOTAL 80%AMI and below 0.320 26% 5.116 2.481 6 7 8 30 1 Slide #8 Revised ProgramDesign Estimates 2 3 Slide #9 $300 minimum LHA wward results in$1.5 million total liability for 5-year occupancy S 1,534,802 S 383,701 S 767,401 $ 1,151,102 10 yea 744,351 $ 186039 $ 372.176 $ 558,263 (2,481 &CHC[ 4 5 Slide #10 5 StEAR DCCT�PANCY Covering half of tax bill up to capped amounts %2021 apps Avwags of Owner. WCOLInty tax bpi e,tcupied portion of bill u ndeT 2x h�useho4ds Qvar2x max max Max Income in OC asskslanre assistarce A�sistance TOW 2536 100% NIA $ 500 3 1,260,241 1301 67% $1.997 $ 750 5 969,533 1279 5% $1,083 $1,060 5 722,652 5.116 3 2,859,426 6 31 Slide OCCUPANCY:5 YEAR tax bifl . to capped REVISED °6 2421 apps Ave vagi UA 2536 100% NrA $ 300 3 760,945 1279 5% Owner- wfCounty fax h[1% oecupaetl pnrtian of hi%I under 2'x house haltls aver 2x max max Mase Incarne 'en Dt asslsHance asstatnncar �,Assistmnce� To9al 61•fi AMII RMI 3A96 AM I and under $1,063 S 'oo 716.093 5,116 S 2,215.519 TOTAL a0°H AMI heiaw •- capped10 YEAR OCCUPANCY:Covering half of tax bifl up to Y.2421 apps Awarag®aF 1,231 1011% NIA $ 5111, S 615,074 Owner- wfGaunty tax hill actupied parHian of buA under 2x. hausehdds aver2xmax max Hlax. Incoatte in ti]G assYstanct assistanca Assistance Tatal 6 H-8b°k AMI 3H-G4'6 AMI 3A�,AMI $1,083 $1,000 3 350,47S and under TpTAV. �a91:AlM% - e and h9fow •- 10 YEAR OCCUPANCY- °N,2421 apps AwaragamF Owner- wfGaunty tax bdl accupiad partian of IrA under 7x huusohaltls NOW, max Max Inaarna en OC assistance asslSYanCe Asziivtance Tatal 6H•84Fe 1,230 00-, se 5 369.044 Ahdl 631 67% 3H•64�Yo = e« S 356.150 AMI 2,481 S 1.074,4M 3AB AM1 and Wnder TOTAL �OYe AMI and ha7anv 32 1 Slide#14 5 YEAR OCCUPANCY: Capp;tax arnotinc based on income (CH LkNGE- $1,5111 average tax bill,not $2,954) CWht-F- Award Award Level in OC Income Income Ca N Liability Income -Cap) LIa tAlly ,51-80%AIMI 2536 5764W $2,292 5 6 - $1,526 6 - 3 u 31-60%AI11 1'$pi 1457.304 61,716. 5 S 51,146 6 3PA 3 460..85 90 AM 9nJ 1779 525650 5967 5 641 5519201 5573 5 927 1,185935 under W TOTAL W% AMI wrrdW 5.116 1E18 Ui Si 546,[k2d t5eb'er 2 3 Slide #15 10 YEAR OCCUPANCY Capping tax amount based on income (CHANGE, $15,500 average tax bill,not$2,954) Owner- Award Award a-ccupled Capat (Average Ch 13 at (AveFaqF, Level in DC 'Income Income Cap� UabiftV lncomia -Cap) ,Wa W1 il�v 61-80%Wl 1,730 MAM 62;292 6 5 - 61,526 6 - $ - M40".411 W3:31 657310 61,719 6 6 - $1.146 6 354 3 223,278 M%AM ai8 620 S213950 81 1 5 &11 6 397.297 &573 S 977 3 575.011 under TC17AL W% AMI wnd 2,481 5 397,297 S 796,296 helaw 4 5 Corey Root said she used $1,500 for the average tax bill rather than $3,000 because 6 those with lower incomes tend to have a lower bill. 7 8 33 1 Slide #16 Prioritization 2 3 Slide #17 Staff recommend using prioritization based on need,should prioritization be needed First-come, first-served favor people with lower service needs Factors could be used alone or in combination -Tax burden Age of homeowner -Length of time in home HCD 4 5 Slide #18 Jackson Center model for prioritization for their property tax program `Tax burden calculated first •Property tax/income •(Age of homeowner + number of years in the community) x tax burden x multiplying factor Multiplying factor currently .67 a Adjusted to meet amount of funding available each year nCHCD 6 7 Commissioner Bedford said that she does not fully understand where the .67 amount is 8 coming from. 34 1 Chair Price asked for questions to wait until after the presentation. 2 3 Slide #19 QperationaliAng priot itization options Staff process LHA applications as they are submitted to determine Eligibility Potential total award amount If total award amount<$250,000, make all awards QCHCD 4 5 Slide #20 Operationalizingpdoritization if potential awards amounts outstrip available fifnding If total award amount>5250,000,staff can arrange apps in priority order Awards can either be made In full for limited number of households up to available funding Partially for all eliguble applicants In full for some eligible applicants and partially for other eligible applicants • Example:top 50%of prioritized eligible applicant receive full awards, bottom 50%of prioritized eligible applicants receive a portion of their award based on available funding ��COHCD 6 ��r 1r V 7 Slide#21 Staff request Board direction for 2022 LHA program •Program design •Prioritizatfon QCHCp 8 9 35 1 Commissioner Richards noted that the 10-to-5-year homeownership requirement really 2 increases the impact. She said that this is estimated at 100% usage and even 25% would be a 3 huge increase to last year. 4 Commissioner Fowler asked what portion of the bill this would cover. 5 Corey Root said all these scenarios cover the Orange County portion. 6 Commissioner Fowler asked if this means that people in the 31%-60% and 60%-80% 7 would not get assistance. 8 Corey Root said using these averages but that this is the highest income estimated and 9 each situation would be calculated individually. 10 Commissioner Bedford asked for information on how the multiplying factor of .67 is 11 derived. 12 Commissioner Hamilton thanked Corey Root and Nancy Freeman for their work on this 13 presentation. She asked if previous data reflects the incomes of the recipients. 14 Corey Root said it was calculated and she can provide that. 15 Commissioner Hamilton asked if it covered all income levels 16 Corey Root said yes, up to 80%, and all the other levels were covered. 17 Chair Price asked if it is sustainable to change the distribution guidelines year by year as 18 opposed to having a fixed formula. 19 Bonnie Hammersley said that is currently how the county handles the grants for the 20 small business and ag grants and this is modeled after those as far as prioritization. 21 Chair Price said she felt concerned when looking at property taxes versus a grant but if it 22 is ok by statute, she is fine. 23 24 PUBLIC COMMENTS: 25 George Barrett said they are working with a much smaller sample set of people. He said 26 that the multiplying factor of .67 helps them distribute the funds evenly while representing the 27 full formula. He said they knew they had $40,000 and they experimented with factors and .67 28 made sense. He said that not every formula is perfect, so the multiplying factor to aid the 29 person's tax burden can be adjusted. He thanked the Board and staff for all their work on 30 figuring out this program. He said there has been a big arch from where it started. He asked the 31 Board to pass the second year of the LHA program. He said the program should focus on tax 32 burden and should qualify people who have lived in their home for 5 years. He said it should 33 focus on those under 80% AMI. He said that everyone who applies and qualifies should receive 34 some assistance. He said that no person should spend more than 2% of their income on 35 property taxes so that would mean that those applying that are over 80% AMI should still 36 receive some assistance if they qualify based on their income to tax bill ratios. 37 Matthew Fearrington said he has been in his house for over 20 years and his uncle 38 before him. He said that he has never seen a tax assessor at the house, so he has no idea how 39 the tax is assessed. He said if someone did come by, he would have told them that he lives in a 40 flood zone and homes flood often. He said if the tax assessor would come to his house, he 41 would show them the damage. He said the house is not worth what it is assessed at because of 42 the structure even though it looks nice on the outside. 43 Heather Ferrell said she grew up in northern Orange County and now lives in Northside. 44 She said she is here with her neighbors tonight. She said that the residents in the Northside 45 district are living treasures and are up against forces of gentrification. She said that there is not 46 a lot that can be done about it, but the LHA program is something that can be done. She 47 thanked Nancy Freeman and Corey Root for their work on this program. She asked the Board to 48 approve eligibility at 80% AMI, occupancy at 5 years, and to address the whole tax burden 49 because this has affected Orange County for a long time. She said that no qualifying person 50 should pay more than 2% of their income. 36 1 Kathy Atwater said she is grateful the Commissioners are looking for ways to help 2 residents stay in Orange County. She said people move here because they love it but move out 3 because they cannot afford to live here. She agrees with keeping the qualification at below 80% 4 AMI, allow the 5-year homeowner, and that it should address the whole tax burden. She said 5 that longtime residents have seen increases over time. 6 David Remington said he agrees with the suggestions of others and believes there is a 7 good possibility that using tax burden as an indicator will keep award total below the available 8 funding amount. He said that he does not think it will be anywhere near 100%. He said if it is 9 not, he encouraged them to keep the program as broad as possible to serve the most people. 10 He said that he agrees with the 5-year homeownership, the 80% limit, and to encompass the 11 broadest group that it can. He said he echoes everyone else's thoughts on this. 12 13 Commissioner Fowler asked about the change in average awards between the last 14 presentation and now. She asked where the $2,954 came from before. 15 Nancy Freeman said that is the average tax bill for all those properties in the 5- and 10- 16 year properties. 17 Commissioner Fowler asked if that included the 60-80% AMI. 18 Nancy Freeman said that once they were able to establish that, they were able to 19 change it to $1,500. 20 Commissioner Fowler asked if they felt this set of numbers was more accurate. 21 Corey Root said yes, and there is also a lower number of households, so both numbers 22 decreased. 23 Commissioner Fowler said if you use the 2% cap then no one would get the reward. She 24 said that makes it hard to believe because previously that had been a much larger number. 25 Corey Root said using the $2,954, the average award is much higher. 26 Commissioner Fowler asked if it is more correct that those in the 60%-80% would be 27 getting closer to nothing. 28 Corey Root said yes, but not everyone. 29 Chair Price asked about prioritizing age over length of time in the home, she felt 30 uncomfortable. She said now feels better after seeing the formula and the multiplier. She said in 31 terms of neighborhood preservation age is not a determining factor in helping keep someone in 32 their home. 33 Commissioner Greene said if tax bill is lower than 2% of someone's income, they do not 34 need this program. She said she does not see that as an issue here. 35 Commissioner Fowler said she was surprised that it was estimated at zero. 36 Commissioner Greene said she does not know if the estimates are right and that they 37 will vary. 38 Commissioner Bedford said at $75,000, 2% is $1,500. She said these are just averages. 39 She said it was a little surprising and that she agrees with Commissioners Greene and Fowler. 40 Commissioner McKee said he appreciates the goal here but for him, the issue is the 41 disparity of the revaluations. He said he was shocked when people held up the pictures of home 42 revaluation comparisons at the last meeting this was discussed. He said he does not know how 43 to reconcile that. He said there is a need for a revaluation method that is not so convoluted and 44 onerous. He said something about the way they are done is not right or fair to him. He said he 45 prefers the 10-year requirement because he does not consider 5 years a longtime homeowner. 46 He said he wants to figure out a way to help those at 60% AMI and below without creating a 47 situation that is not sustainable. He said that is a factor because of where we live, but in Duplin 48 County it would be different. He said every year the taxes go up and in the 1980s and 1990s 49 they were 2-6 cents per year. He said that drives people out of the county. He said the county 50 does not have the legal ability to do anything about gentrification. He said they have the ability 37 1 to do what they are doing with grants and that is about all they can do because they cannot 2 change the tax factor. He said that he will go along with whatever the Board wants to do. 3 Commissioner Greene said the fiscal responsibility is within the county's control. She 4 said that the 100% estimates do not scare her because she knows the county has control over 5 how the funds are spent. She said that said she understands what Commissioner McKee is 6 saying about 60-80% AMI. She said that she knows the tax burden is very high. She said the 7 Board should be looking at the income formula and supports the 80% AMI requirement. She 8 said that after talking to people at Justice United, she thinks 2% of income will hit more of the 9 people who need it. She said she is aligned with the 2% scenario on page 7. She said that 10 staff's formula suggestion is a good one and agrees with going with that. She said she feels that 11 the age of the homeowner is a factor and should be considered. 12 Chair Prices said she agrees it is a factor but that the length of time should be 13 prioritized. 14 Commissioner Greene said that she agrees with the length of time as well, but the age is 15 also important. She said she agrees with the multiplying factor if that has been proven. 16 Commissioner Hamilton said she agrees with Commissioner Greene that the Board 17 controls the sustainability of the program with the cap of how much they put into it. She said she 18 is open to choosing the 2% and the 5 years. She asked for more information on how the formula 19 is used. She asked how that number is then used. She asked if it is used to rank because she 20 wants to be very clear on the metric for determining prioritization if they have limited funds. 21 Chair Price and Commissioner Hamilton invited George Barrett to answer this question. 22 Commissioner Hamilton asked how the number from the formula is used to prioritize. 23 Commissioner Richards said she understood it to mean if there are "x" number of 24 requests and "y" money, then they would do a factor, and everyone would get 3/4 and that would 25 be the factor adjusted to meet the amount of funds available. 26 Commissioner McKee said that is how he understood it. 27 Commissioner Hamilton asked for clarification on the total formula. 28 Commissioner Bedford said that did not make sense. 29 Commissioner McKee said there is a dual process. 30 Commissioner Hamilton said there is a number and asked what the number goes to. 31 George Barrett said that it did not rank someone, and the end number is an amount. He 32 approached the dais and showed Commissioners Hamilton and Greene a demonstration of the 33 formula. The rest of the Commissioners could not see this. 34 Bonnie Hammersley asked that the formula be emailed to all of the Board members 35 because the demonstration was not very transparent. 36 Chair Price said the number that is derived is a dollar amount. 37 Commissioner Bedford said she likes the bottom of page 7 or a weighted score. She 38 said each category could be assigned a weigh based on prioritization. She suggested 39 determining the program they like first and then the prioritization. 40 Commissioner Hamilton said the formula is a weight. 41 Commissioner Fowler said she agrees to 5 years and including tax burden. 42 Chair Price said the formula is tried and true because the Jackson Center is using it now 43 and she likes it better than trying to weigh individual factors. 44 45 A motion was made by Commissioner Greene, seconded by Commissioner Bedford, to 46 adopt the plan that would include residents who have owned their home for 5 or more years, 47 cap the county portion of the bill at 2% of resident's income, include residents at 80% AMI 48 down, and keep the fund at $250,000 for next year. 49 50 VOTE: UNANIMOUS 51 38 1 Commissioner Hamilton said she would like to have the chance to work the formula 2 before voting. 3 Commissioner Richards asked if staff could determine the formula. 4 5 A motion was made by Commissioner Richards, seconded by Commissioner McKee, to 6 direct staff to create a prioritization formula up to $250,000. 7 8 VOTE: Ayes, 6 (Chair Price, Commissioner Fowler, Commissioner Greene, Commissioner 9 Hamilton, Commissioner McKee, Commissioner Richards); Nays, 1 (Commissioner 10 Bedford) 11 12 MOTION PASSES 6-1 13 14 b. Manufactured Homes Action Plan 15 The Board considered approving a Resolution Endorsing the County-Wide Manufactured 16 Homes Action Plan and authorizing County staff to move forward with the towns on 17 implementation. 18 19 BACKGROUND: For many years, there has been interest in addressing the vulnerability of 20 residents living in manufactured home communities (MHC) in Orange County. In 2016-2017, 21 the County, Towns, and local housing partners formed a manufactured homes work group to 22 begin to discuss and evaluate opportunities and obstacles to addressing the needs of 23 manufactured home community residents. There are 100 manufactured home communities in 24 Orange County housing over 2,000 households. About half of manufactured homes need minor 25 repairs, and about 28% need major repairs, with only a small percentage, 3.2%, economically 26 infeasible to repair. Most residents are of low-income, making it difficult to fund needed repairs. 27 Also, many of the MHCs are under threat to be redeveloped, in particular the MHCs closer to 28 town centers where market demand is high. 29 30 The Manufactured Homes Action Plan is designed to provide a plan to address the 31 redevelopment threats facing manufactured home communities in Orange County. The Plan is 32 a collaborative effort between the Towns of Chapel Hill, Carrboro, Hillsborough, and Orange 33 County that outlines specific objectives, strategies, action steps, partners and resource needs to 34 address the redevelopment threat facing manufactured home communities. The other 35 participating jurisdictions adopted the Action Plan strategies last month — the Town of Carrboro 36 on April 5, 2022, the Town of Hillsborough on April 11, 2022, and the Town of Chapel Hill on 37 April 27, 2022. 38 39 Housing and Community Department staff from the local governments will play a leading role in 40 implementing the strategies and action steps listed in the plan, while also collaborating with 41 many Town and County departments and community partners. 42 43 This plan recognizes manufactured housing is an important source of naturally occurring 44 affordable housing serving diverse populations, including vulnerable community members. It 45 uses resident engagement as the foundation for the strategies proposed. 46 47 At the May 24, 2022 Board of County Commissioners meeting, Board members asked staff to 48 provide information to the Board on the tax values of manufactured homes in Orange County 49 increasing versus the decrease that normally occurs. Orange County Tax Administrator Nancy 50 Freeman has shared that, as a rule, manufactured homes are considered personal property 51 and, like all personal property, are valued annually. Manufactured homes depreciate annually, 39 1 so the value would be less each year for the same manufactured home. Most manufactured 2 home values from 2020 to 2021 would have depreciated as well. Some manufactured homes 3 that are considered real property likely had an increase in value due to the 2021 revaluation. In 4 order for a manufactured home to be considered real property, both the manufactured home 5 and the land would need to be owned by the same owner, and the home would need to be 6 affixed on a permanent foundation, with wheels, axles, and tongue removed. The majority of 7 manufactured homes located in a manufactured home park would be considered personal 8 property because the resident would own the manufactured home and the park owner would 9 own the land, so those mobile homes would be considered personal property and would be 10 valued annually with depreciation. 11 12 Corey Root made the following presentation: 13 14 Slide #1 noCHCD a RANGE COUNTY HOUSING&COMM UNITY DEVELOPMENT County-Wide Manufactured Home Action Plan June 7,2022 15 16 Slide #2 N L\'w U CAi-TUBED HOMES AC HON PLAN Collaborative effort between Towns and County Guiding Principles I. Engagerruent Flndings as fourndatron.for s[rategias include a variety of strategies to fully address the _ different issues. Manufactured housing is an Important source of naturagyuGcurringafferdaWehousing - - 1 The Plan Is a living document that will he updated and - adapted oyer tlme 17 18 Slide #3 40 MAN TA URET)HOMES AEON PLIk;V • Strategic objectives., I Preserve Manufechored Home Communities Minimize resident dlsplarernantdue to riadevelopment Provide meaningful relatation ass�starace npurisfor residents fattng dp�placemertit C) • i i^F Fl��ls[Iiale,juL,tl £ AlVYIC#CC{.l�ry nc n ■ 'Ar,p d V Mr::�AISYLaiFSlidYFla7q L{glli�MlFl 1 2 Corey Root said this work began in the spring of 2020. She said there was an extensive 3 review and revision of the plan based on feedback from elected officials on the collaborative. 4 She said it has been vetted by those involved in affordable housing throughout the community. 5 6 Slide #4 MANUFACTURED D HOW.1;ACTION PT-4,N STRUCTURE !!wq! M6..7w1n Lxdl�n5!'AI's.r•6M..-.„ �F. u iyul�dten q�u�elLY warrc.•ar,l - hw Fu uv.a r.a Mw.lrv7 fir.++... Lard j.,.�rd l.®-a '1'F i� hK r% 3r�n rrt-7a+.yrtl�e.alrnwr.[w+F M!4'L 1-1-01 q�. lirwseab,r^h,.d`y.x.IFIw wse,�vl � K_,,,+�r..�•. Ti IT Y r.._..l"•_W 16IA1 i1 LJ1it9 Intal 4M..165f Yl p-Y r•cr�•niwwtRr�ySPlai, Id 9Ysi,Fll —40W-4- L-dc4-f t1 VK D,-- 4W, — 4W,F.W.u • ..�y.�lr.rw.+f*�Iti+�Fwv 4 Id,ao Hdrrre avirrr MWk trrirrrs;wY a,FISClrl,ah.Y aaCa�nu Iwtiinr� �� ',r-r.r.ar ar.'•p.r•'.W r�-.'-1�-+ 9i�Pr�n® �� 6rrw.r+,r4A—,M—M—"—d I—d •.W•N++F f arwv r.arY wF�.la�la MM. eU--t M,eA— WIM'• .4 IwR T— L frw�rl Yi/.�'rWWFe�.110� -err 4S dAtl PIIYry 9r}rlwria i.11 'iy4+�QIa}'ti�fb/�i1,q M.`a$ilr,-O L'A til b.0l ftd bm p tllf'j CtlIM1:1f9YF1Jll1:1!°I rariltl:PilFlIFA;f/ .ltmAal arr..F.f1 ra-.ris Mad{xi letl v� °�sl��j;tl HIlL41Ik7FC{7L7L;FI cKq"C01A CHCD .•'ti i tLnueewerc ani�Lsl ouluwl�I 7 8 Slide #5 41 Objective 1:Preserve NLaniu WtaredHonie C;onyniurutieS Support efforts to ere ate Aesi:dent-Owned CorrimurlltIes 1.1 Pursue acquisitionopporturritFes Exp lore land use policies that sLoppa rtm,anufactu rid Mame rom munities .11 Work wlthrnanuFaetured homeownerstoIrnproveepark quality IRehab and repair manufactured homes i• Create an early wamingsystern r r • __-fir. ,. .., .. QCHCD LYMtIDNlltliiai Ll[M14T9.9 iI I!�MIWI 1 2 Corey Root said that the Resident Owned Community (ROC) structure puts homes in 3 the hands of residents. She said that there is not a ROC model in Orange County yet, but they 4 are excited about this option. 5 6 Slide #6 Objective 2. Minitnuze Resident DisplaLcmtnt ,s Persue on and off,5ite-cgnaruction as part of redevelopment N., Explore land use and regulatorypell.elesthateanlie applledto redewelapment of manufactures home rOmmunities Implement master planning prcr,cesses to proactively create development plans that mIfttrnlxe dl.spIae:ement I, Mks-AIM V";ofllL—A 4?S"4111 Wil 7 8 9 Slide#7 42 Objective 3: Provide Meaninghil [ l.ocation.Assista,nce Options Proactively engage res_id-ents to ccnn"t therm with resources Use publlclyowne-d land to create relocation oppiortunitles Provide housing sea rch assistance :i n Identify communities•vr'ithj vacancy a� Provide f nanclal assistance to relocate hi�rnea rl Provide financial aSeI,stance tcx secure new housing I :.��. H yrl�i":I NILLLSQfilRS3L![iFl �ia�# rr NWn'=:. Fdi➢f L�Ira LIFL7511LfY111 1 2 Corey Root said they are looking to create a package to present to folks that would be in 3 this situation. She said this would be delivered in a culturally competent way to try to minimize 4 the trauma and stress of a very difficult situation. She said that language is important, and they 5 will be engaging leaders to assist with the work. 6 7 Slide #8 Resoutcxsfor Action PUn IrII.PlCJII[CTA dot) Dedlrated resources AltorrIablpHou!iingl,anrd 6.3rrk'rngFuritdi(irangeCotinty) []Is�Ila�nneijshAlelgatlun,+'�-lstansePrrgr�rrr{{7rangeGauntyp Potential resources Chap-PI Hill-Aff-+rd-3hIF�Housing Fijr4,AFfrrrd:able Hciusina rh velopm en1R?serve,CD0G, Affordable Hou5i ng Gumd Carrboro:Affor-laNeHousingSpecial Re%*nuc-Furid Orange County:Ur-Bent RepairPrvgram,HOME PrcWa.m Yrr. 9 HIi.l5.L14JRC9W:iH 41+k#L'S^11TYl N5Y®�Yn IYfii L mYLb�16R11lflYLl 8 9 Slide #9 43 Parttiers Community Organizations • Cmrsxnna Common Enterprme OC U"SA and other hay Irg r an¢at:ons arWlaadons X#Alrsg language wwwesaWor k%odoeigwith Chapel FFA Ca4Aoro Ch 5c1100b eviks arsd kr dItle,nsmuflonl Local Government Departments • State Organlzations • rvarrhC�ralin.s HaL�i%Finance Wncy NortF.Laralir.aArfa dmhleHomiNComftaan • Parr owners ,.. _ . 04��,�1r Hai.stuatet�tar:Fl Uy1�wC# �f'r �HCD NUr'tffiiRllifYi i m W®+16ARRYIa 1 2 Slide #10 Iicy Next Steps _. Continued engagement with residents Distribute Housing Resource Guide Cailak oratewith corromunitypartners - ongoing resident engagement Continue work already underway Pursue priority strategies not yet underway , e':1 "Htr 3ueaasatst:al rJs.++Nadr+ 04C14 3 4 Commissioner McKee asked how to avoid impinging on the right of the property owner 5 to achieve the highest and best use of the property because that is what he sees happening in 6 Chapel Hill. He said an owner can develop it themselves, continue to generate income, or sell it 7 outright. He said the word "communities" brings a flag up for him just like with the suspicion that 8 was originally felt with the farmland program. 9 Commissioner Greene said there is nothing in this that involves coercion of a landowner 10 to sell their property. She said it does not take property from anyone. She said the ROC people 44 1 are proud of the fact that they do not talk to the residents until the seller has decided to sell to 2 the homeowners. She said she watched a video and the owner sold to the residents and got full 3 market value. She said the county would probably be asked to contribute. She said that the 4 owner said they had good offers from others, but the tenants were right there with the other 5 offers they had, and it is certainly a fair market purchase. 6 Corey Root added that the market forces are incredibly large. She said there is the 7 expectation that some will be sold and redeveloped, some owners might be amenable to the 8 ROC model, and on occasion an owner may choose to work with resources to avoid resident 9 displacement. 10 Commissioner McKee said he is not talking about the ROC model. He said that Orange 11 County has 1,000 pages of a UDO and every item is in there because someone did something 12 that was egregious and caused a member of this board or staff to say this should not have 13 happened. He said a lot of regulations are required by someone doing something they should 14 not. He said that his concern is exploring land use policies. He said that he gets concerned 15 when he sees potential for a change to county policy for an owner to receive the best use. He 16 said there was some strong push back by members in the community in Chapel Hill. 17 Chair Price said "looking at land use policies" seems very general to her and four boards 18 have already approved this. She said it just leaves the door open to look at them if it is 19 warranted. 20 Commissioner McKee said when you leave the door open, something walks through it 21 and that is what concerns him. He said the county is going to get more expensive to live in and 22 he does not want a regulation in place that stands in the owner's way. 23 24 PUBLIC COMMENTS: 25 Emily Bane said to change the use and designation of a mobile home park or lot, you 26 must provide a 12 month notice pursuant to statute. She said a 60-day notice is required for an 27 eviction. She said that mobile homes are taxed as personal property and she has talked to all 28 her residents, and they have told her their bills have gone up and not down. She said most 29 tenants do not have fire or homeowners' insurance. She said if there was an incentive if they 30 showed proof of insurance to protect themselves in case their homes are damaged it would be 31 helpful. She said that they do not have a repair area and there is no hope of water and sewer 32 currently. She said they have a community water system, and she tests it herself. She said the 33 tests are increasing and that increases the costs. She said it would be nice if some of things 34 were incentive based rather than punishment based. She said she wants to help everyone in 35 Orange County. 36 Commissioner Greene said they got an email from the tax assessor, and it says that the 37 manufactured homes in her parks both went down in value during the last year. 38 Emily Bane said not one of the residents that she spoke with said their tax bill went 39 down. She said to speak with Shavonda in the tax office because she would be an excellent 40 resource for that information. 41 42 Commissioner Richards asked if there is a timeline for the more creative parts of the 43 plan. 44 Corey Root said they are hoping to get an endorsement before all four boards, and they 45 are ready to move forward. 46 Commissioner Greene encouraged the other Commissioners to endorse this because it 47 has been workshopped and passed by the other jurisdictions. She said it is policy guidance for 48 staff time and resources. 49 45 1 A motion was made by Commissioner Greene, seconded by Commissioner Bedford, to 2 approve and authorize the Chair to sign the resolution endorsing the County-wide Action Plan 3 and authorize county staff to move forward with the towns on implementation. 4 5 VOTE: UNANIMOUS 6 7 The following item was added at the beginning of the meeting: 8 9 c. Regulation of Large Gatherings on School Property and Public Playgrounds 10 The Board considered the first reading of the ordinance prohibiting picketing on School Property 11 and Playgrounds. 12 13 BACKGROUND: The Board of Commissioners requested information on how the County may 14 regulate protests or large gatherings in Orange County. The Board initially received information 15 on this subject at its February 1, 2022 Business meeting. At that meeting the Board discussed 16 many aspects of this type of regulation including prohibiting large gatherings on certain public- 17 school properties. The Board further discussed this topic at its May 10, 2022 work session. At 18 that work session the Board determined parades would not be regulated and provided further 19 direction to the County Attorney to be brought back to the Board for future consideration. At the 20 June 2, 2022 work session, the Board determined to move forward with an ordinance prohibiting 21 picketing on School Property. The agenda materials for each prior discussion may be viewed at 22 the links above. 23 24 Pursuant to the Board's prior discussions and input, the County Attorney revised the draft 25 ordinance which generally provides as follows: 26 27 • Only covers Picketing conducted on, or within one thousand feet of, School Property and 28 Public Playgrounds; 29 30 • Declares violations to be subject to a monetary fine, equitable relief, or trespass 31 depending on the facts and circumstances. 32 33 Recent changes to North Carolina law provide that when a local ordinance involves a potential 34 criminal penalty, the ordinance may not be adopted at the meeting at which it is first introduced. 35 Such an ordinance may only be adopted at the next regular meeting following its introduction. 36 Because one potential penalty of this ordinance is trespass, which is a statutory misdemeanor, 37 this ordinance may only be adopted at its second reading. 38 39 John Roberts said if this version of the ordinance is satisfactory, the Board can move 40 onto the second reading at their next business meeting. 41 Commissioner McKee asked how many reported incidents of injury have been 42 associated with picketing in Orange County over the last five years. 43 John Roberts said he does not have that information and it would have to come from the 44 Sheriff or EMS. 45 Commissioner McKee asked if it must come back for a second reading. 46 John Roberts said yes. 47 Commissioner McKee asked if trespassing was automatic. 48 John Roberts said first they would be notified they are trespassing, and then if they do 49 not leave, they can be charged. 50 Commissioner McKee said he has an issue with 1,000 feet. 46 1 Commissioner Fowler asked if this would prevent school students and staff from 2 participating. 3 John Roberts said it would prevent staff, but not enrolled students. He said however, this 4 would not impact any school rules prohibiting this type of activity. 5 Commissioner Bedford asked if the Board takes any action tonight ahead of the second 6 reading. 7 John Roberts said the Board could direct staff to bring it back for a second reading at the 8 next business meeting. 9 Commissioner Hamilton said the ordinance itself is fine but would like to change the 10 subject on the abstract to reflect the changes they have made by removing the word "large." 11 Chair Price asked that it be brought back on June 21s.t 12 13 14 7. Reports 15 None. 16 17 18 8. Consent Agenda 19 20 • Removal of Any Items from Consent Agenda 21 • Approval of Remaining Consent Agenda 22 • Discussion and Approval of the Items Removed from the Consent Agenda 23 24 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 25 approve the consent agenda. 26 27 VOTE: UNANIMOUS 28 29 a. Minutes 30 The Board approved the draft minutes from the April 26, 2022, April 28, 2022, and May 3, 2022 31 Board of County Commissioners meetings. 32 b. Motor Vehicle Property Tax Releases/Refunds 33 The Board approved a resolution to release motor vehicle property tax values for six taxpayers 34 with a total of six bills that will result in a reduction of revenue. 35 c. Property Tax Releases/Refunds 36 The Board approved a resolution to release property tax values for eight taxpayers with a total 37 of thirty-three bills that will result in a reduction of revenue. 38 d. Fiscal Year 2021-22 Budget Amendment#12 39 The Board approved a budget amendment for Fiscal Year 2021-22. 40 e. Renewal of Health Services Agreement with Southern Health Partners for Medical 41 Services at the Orange County Detention Center 42 The Board approved the amendment and renewal of the Health Services Agreement with 43 Southern Health Partners for medical services at the Orange County Detention Center; and 44 authorized the Chair to sign on behalf of the Board. 45 f. Table Application for Future Land Use Map and Zoning Atlas Amendment— 46 Richardson (MA20-0006) — NC Highway 86 South, Near Fletcher Road 47 The Board tabled action to its December 5, 2022 BOCC Business Meeting on Comprehensive 48 Plan Future Land Use Map (FLUM) and Zoning Atlas amendments for a 2.72-acre parcel of 49 property, further identified using Orange County Parcel Identification Number (PIN) 9873-54- 50 6387, owned by Ms. Gary Carleen Richardson. 47 1 g. Orange County ABC Board Travel Policy 2 The Board approved the Orange County Alcoholic Beverage Control (ABC) Board's adoption 3 and continued use of Orange County's travel policy. 4 5 6 9. County Manager's Report 7 Bonnie Hammersley said there was an information item in the agenda packet on the 8 Master Aging Plan. She said staff will come back with more information on that in September. 9 10 11 10. County Attorney's Report 12 John Roberts said he did not have a report. He asked the Board to revisit Item 6-c to 13 make a motion to direct staff to schedule the item for second reading and approval at the June 14 21, 2022 Business meeting, to be consistent with the County Manager's recommendation on the 15 abstract. 16 17 A motion was made by Commissioner McKee, seconded by Commissioner Bedford, to 18 direct staff to schedule Item 6-c for a second reading and approval at the Board's June 21, 2022 19 Business meeting. 20 21 VOTE: UNANIMOUS 22 23 11. *Appointments 24 None. 25 26 12. Information Items 27 • May 24, 2022 BOCC Meeting Follow-up Actions List 28 • Tax Collector's Report— Numerical Analysis 29 • Tax Collector's Report— Measure of Enforced Collections 30 • Tax Assessor's Report— Releases/Refunds under $100 31 • Memorandum — 2022-27 Master Aging Plan (MAP) 32 33 13. Closed Session 34 None. 35 36 14. Adjournment 37 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 38 adjourn the meeting at 10:16 p.m. 39 40 VOTE: UNANIMOUS 41 42 43 Renee Price, Chair 44 45 46 Recorded by Tara May, Deputy Clerk to the Board 47 48 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 6 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION 5 June 9, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Virtual Budget Work Session on 9 Thursday, June 9, 2022 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None. 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. 21 22 A roll call of the County Commissioners was called; all members were present except for 23 Commissioner Richards. Commissioner Fowler attended the meeting virtually, with the 24 remaining Commissioners attending in-person at the Whitted Meeting Room. 25 26 Chair Price welcomed everyone to the budget work session and reviewed the agenda. 27 28 1. Discussion of FY2022-23 Operating Budget 29 • Funding Decisions on the Operating Budget Amendment List 30 • Funding Decisions on the Other Funds Budget Amendment List 31 • Funding Decisions for Chapel Hill-Carrboro City Schools and Orange County Schools 32 o Current Expense (Per Pupil) 33 34 The Board reviewed, discussed and made decisions regarding the FY2022-23 Manager's 35 Recommended Orange County Annual Operating Budget and approved a Resolution of Intent 36 to Adopt the FY2022-23 Orange County Annual Operating Budget. 37 38 BACKGROUND: The County Manager presented the FY2022-23 Recommended Budget on 39 May 3, 2022. Subsequently, the Board has conducted two public hearings to receive residents' 40 comments regarding the proposed funding plan. In addition to the public hearings, the Board 41 heard presentations and held discussions with representatives of the County fire districts, the 42 local boards of education, representatives of the community college, and County Functional 43 Leadership Teams as related to the proposed funding plan for FY2022-23. 44 45 Tonight's Agenda: Tonight's work session offers the Board an opportunity to discuss the 46 recommended budget, including discussion and review of the Budget Amendment list. As soon 47 as these discussions are completed, the Board will deliberate and make decisions regarding the 48 FY2022-23 Annual Operating Budget and approve a Resolution of Intent to Adopt the FY 2022- 49 23 Annual Operating Budget. The Board is scheduled to adopt the final FY2022-23 Annual 50 Operating Budget for Orange County at its regular meeting on June 21, 2022. 2 1 Travis Myren, Deputy County Manager, made the following presentation: 2 3 Slide #1 ORANGE COUNTY NORTH CAROLINA Intent to Adopt Budget Work Session June 9, 2022 4 5 6 Slide #2 Decision Points 1. FY2022-23 Operating Budget • Consider and Approve Amendments to the County Manager's Recommended Operating Budget 2. FY2022-32 Capital Investment Plan(GIP) • Consider and Approve Amendments to the County Manager's Recommended Capital Investment Plan 3. FY2022-23 County Fee Schedule Consider and Approve Amendments to the County Manager's Recommended Fee Schedule ORANGE COUNTY NOR'n I CAROLINA 7 8 Slide #3 Decision Points 4. F'Y2022-23Tax Rates • Consider and Approve Amendments to the County Manager's Recommended Ad Valorem(Property)Tax Rate,Special Dsstrict Tax Rate,and Fire DIstrlct Tax Rates 5. Break 4. Resolution of IntenttoAdopt • Conslder and Approve the Resolution of Intent to Adopt the FY2022-23 Operating Budget at the Board of County Commissioners Regular Meeting on June 21,2422 • Operating&u4et for FY2022-23 Year Dna 1FY20F2.23)of[M Capital Investment plan BAccapL Ten Year ft'n Cnunly,Speelal District,and Fite Dlstrlel Tax Rates • Fee schedule --_ ORANGE COUNTY 9 NOWn t CAROLINA 3 1 Travis Myren first presented all of the following slides, then the Board reviewed and 2 discussed each individually a second time. 3 4 Slide #4 Or%erating Budget Amendments 22 CrP-OUa 1 umnmNunerBP-*rrj Edumhm YGrOMOM Khuol Yatrim eperawo 390.000 � Purligel0 5500,000 00"detreee-CPE9 I Thum irk VxJWby tne acme omokO 2,30P-004 rCarrrringanerB€+i'ard OPEB TnNI BhrraletanYer eul a[C* erelFundb COE6 Truax.fund ku VEM elael rife Y.r schaob twea eWxyple hudpl ORANGE COUNTY NOWn e CAROLLra 5 6 Commissioner Bedford said that Commissioner Richards was on the way and requested 7 that the Board move on without her. 8 Commissioner Bedford referred to a chart she sent to the Board calculating the per pupil 9 expense increase. She said that Chapel Hill Carrboro City Schools has a large fund balance, 10 but Orange County Schools does not. She said the County Manager's proposed increase of 11 $441 per student would result in an additional $3.5 million for Orange County Schools. She 12 said that the continuation budget requires $1.1 million, so that means the increase for new and 13 expanded items is $2.4 million. She said that Orange County Schools and Chapel Hill Carrboro 14 City Schools are two of the highest funded districts in the state, but they remain below the 15 national average. She said teachers have the biggest impact on students, and having high 16 vacancies of teachers in the schools is an issue. She said she brought forth budget 17 amendments to make a difference for Orange County Schools. She said both districts have 18 asked for increased compensation for staff. She reviewed the compensation request from the 19 districts and said that those did not include possible increases required due to increased 20 funding from the General Assembly. She said 1 cent on the property tax that would go solely to 21 schools would result in $911,000 going to Orange County Schools. She referred to a chart she 22 sent to the Board regarding Other Postemployment Benefits (OPEB) liability. She said the trust 23 fund was first funded in 2016. She said that OPEB funds have been moved to school funding 24 before. She said this is sensitive to the assumptions about interest rates. She said it is difficult 25 to predict. She said that the biggest drawback to putting funds in an OPEB Trust Fund is that it 26 can't be taken back later. She said they could expect those expenditures will increase but when 27 you look at the ratios across the country, they have liability to revenue of three and Orange 28 County's is only .53. She said that is a big difference. She said that this is well within their ability 4 1 to fund. She thinks they should move $500,000 to the schools before the county funds those 2 benefits in advance. 3 Chair Price asked about the impact of not funding the OPEB Trust Fund and asked if it 4 would put them in any type of jeopardy. 5 Bonnie Hammersley said it is a best practice to fund. She said the consequences of not 6 funding are unknown. 7 Gary Donaldson, Chief Finance Officer, said it is a best practice. He said that it is meant 8 to provide a multitiered approach to fund the liability. 9 Commissioner McKee said the OPEB liability is at $161 million, and 8-10 years ago they 10 were at $60 million or something close to that. 11 Gary Donaldson said the federal monetary policy results in changes to the fund and 12 there is an inverse reaction on the fed rate. He said that there were 150 basis points of 13 reduction over the last five years. 14 Commissioner McKee said their basic liability is $161 million today regardless of what 15 happened in the past or what happens in the future. He said it was his recommendation to fund 16 it in 2016 and 2017 and they funded above what was required. He said he is very concerned to 17 start defunding the liability. He said it would hit back at some point, and it will hit at a higher 18 number because it steps up every year. He said it has gone up $100 million in liability in ten 19 years. He said he is worried about what happens years from now. He said he does not want that 20 to become a number that catches the rating agencies' attention. He said that he would like to 21 add to it. He said this is a matter of fiduciary responsibility, obligation to the taxpayers. 22 23 Commissioner Richards arrived at 7:20 p.m. 24 25 Chair Price summarized the conversation prior to Commissioner Richards' arrival. 26 Commissioner Greene said she struggled with the amendment. She said that it is a best 27 practice for a good reason. She said that for sustainability, they should not set the expectation 28 that the funds will be part of the school budget in future years. 29 Commissioner Fowler asked if the staff recommendation is to put it in the OPEB trust 30 fund or to put it in committed funds. 31 Bonnie Hammersley said the recommendation is to put it in the OPEB Trust Fund. 32 Commissioner Fowler asked if they gave the money to the schools and then had a fund 33 balance available next year, could put that in the OPEB Trust Account at that time. 34 Bonnie Hammersley said it would be up to the Board at that time. 35 Commissioner Hamilton said the schools are in crisis. She said the OPEB is an 36 accounting practice which at this point, given the amount of funding that Is available for the 37 liability, is not needed this year, but it is something that needs to be planned for in the future. 38 She said that Orange County does not have a lot of growth because we do not have a lot of big 39 industries. She said that also creates stability. She said the cities that had trouble lost major 40 industries. She said the county is heavy in the property tax base, and with the demand for 41 people coming into the community, they are going to have growth in the future. She said there is 42 flexibility to use those funds. She said that as they grow in the future, or when they have 43 additional funds, the Board could make the decision to put it in the trust fund. She said the 44 schools are in crisis. She said if the Board wants the community to look like a rust belt then they 45 can undermine economic development by undermining education. She said they do not have 46 enough teachers or staff to support them. She said that the county cannot provide for a basic 47 education. She said that the Board cannot stand by and not assist in a way that has the least 48 impact on taxpayers. 49 Commissioner Richards asked if the Board might create another crisis by robbing the 50 OPEB fund. She said that was her concern and the potential to impact credit ratings and fiscal 51 management of how they are evaluated is worth considering because it has implications far 5 1 broader than just $500,000. She said that even if she agreed that schools are in crisis, she said 2 they has to be very careful about where they take it from. She said that she did not agree that 3 this was a fiscally sound decision. 4 Chair Price said they have a responsibility to the people who have worked for the 5 county. She said she wants to avoid setting the county up for a bad reputation on how they 6 manage their finances. She said that she would prefer to find the funds elsewhere. She said 7 she does not feel that taking from one to give to another. 8 Commissioner Fowler said she was a very conservative person, and originally had 9 concerns about the proposed amendment. She agreed that the schools are in crisis and lacking 10 a teacher is a crisis. She suggested taking only $250,000 for the schools and leaving $250,000 11 for the OPEB Trust Fund. 12 Commissioner Bedford said she would accept that amendment. 13 Chair Price asked the County Manager if ARPA funds could be used for a teacher 14 retention program. 15 Gary Donaldson said under revenue replacement there is some cushion, and it could be 16 done. 17 Bonnie Hammersley said she thought it was an eligible use. She said when the county 18 gives ARPA funds to other entities, the county signs an agreement with the entity that they will 19 do all of the reporting. She said the county does not budget funds for the schools by line item, 20 and that the county cannot tell the school districts how to use the funds. 21 Commissioner Bedford asked if ARPA funds could be used to supplant SRO or nurse 22 funds for school resource officers and other positions and then use the funds for the schools. 23 Bonnie Hammersley said she did not think it would be an eligible use because those 24 positions did not come up as a need during the COVID-19 pandemic. She said the county 25 cannot supplant ongoing expenses with ARPA. 26 Chair Price asked if it were a teacher retention program would it work. 27 Bonnie Hammersley said that salaries would be a current expense and she did not think 28 that would be an eligible use. She said that she would be very cautious about that. She said that 29 she does not want to get into a mess in 2024 over ARPA funding and management. 30 Commissioner Hamilton said that Gary Donaldson's report made it clear that there is no 31 threat to their bond rating. 32 Gary Donaldson said it has not been a concern at the rating agencies. He said the other 33 part of that is that jurisdictions are beginning to do a multi-tiered approach and prefunding an 34 irrevocable trust. He said that is the reason for a slow and incremental approach. He said the 35 actuary may show a higher rate of return when they do their report. 36 Commissioner Hamilton said right now it will not affect our bond rating. 37 Commissioner Richards said she did not read it that way. 38 Commissioner Hamilton said it is something in the future that might affect the bond 39 rating. She said that it is not something we need to be concerned about now. 40 Commissioner Richards said that this could create a bigger gap to fill in the future and 41 that will have to be addressed. She said that anything they do for the schools this year will be 42 part of their budget in future years and will continue. She said by adding additional funds they 43 would be creating a situation where there will be less to put into the fund in the future. She said 44 that schools would start out in a higher place than where they are now. 45 Commissioner McKee said it is easy to create funding for worthy projects. He said that 46 they create precedents and expectations. He said they create programs that take on a life of its 47 own. He said that they have set the precedent of not funding OPEB and allowing the liability to 48 grow from $60 million to $160 million in 10 years. He said that he does not think that the 49 additional funding of $500,000 will affect the schools. He said they have the #1 and #3 school 50 systems in the state. He said that they cannot let the legislature dump it back on counties 51 because it creates a bleed down problem and he is not willing to let Orange County pick up the 6 1 state's lack of funding. He said that the OPEB fund is a lot of money, and it will need to be paid 2 sometime. He said that he could not support the amendment. 3 Commissioner Fowler said if they did half-and-half then they could continue $250,000 to 4 each entity. She said that Orange County Schools does not have a large cushion the way that 5 CHCCS does, and any small amount could be helpful. 6 Commissioner Greene asked if Commissioner Fowler could clarify her suggestion. 7 Commissioner Fowler said she is recommending that the fund $250,000 to the schools 8 and $250,000 to the OPEB Trust Fund. 9 Commissioner Greene asked Commissioner Fowler for more clarification on what she 10 said about the future expectation of those funds. 11 Commissioner Fowler said if they continued in that way in the future, it would not 12 increase their tax obligations or have to find new funds. 13 Commissioner Bedford said that she accepts that amendment. 14 Commissioner Hamilton said she could support that. 15 Chair Price said they are still taking money out of OPEB with this scenario. 16 Commissioner Bedford said they already expect $500,000 in revenue so they would just 17 split it and would be sustainable because those revenues are expected to continue. 18 Chair Price said there is no guarantee that those revenues would be there. 19 Commissioner Richards asked how the $500,000 amount was determined. 20 Bonnie Hammersley said it was her recommendation to fund the OPEB Trust Fund at 21 $500,000 annually. She said she met with an actuary and this was their recommendation. She 22 said that she will continue to recommend that because it gives the county strength by 23 demonstrating that they are a strong financially managed county. 24 Commissioner Richards asked what would be achieved by including $500,000 each year 25 for the OPEB Trust Fund. 26 Bonnie Hammersley said the county would demonstrate that a percentage of the liability 27 can be covered, which is a criterion reviewed by rating agencies. 28 Chair Price asked if there was support for budget amendment 22-23OP-004, which 29 would increase school funding by $500,000 and reduce the recommended allocation for the 30 OPEB Trust Fund by $500,000. 31 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 32 favor of amendment 22-23OP-004. Chair Price, Commissioner Greene, Commissioner McKee, 33 and Commissioner Richards were opposed. 34 Commissioner Bedford asked if there was support for increasing school funding by 35 $250,000 instead and decreasing the recommended allocation for the OPEB Trust Fund by 36 $250,000. 37 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 38 favor of the proposal. Chair Price, Commissioner Greene, Commissioner McKee, and 39 Commissioner Richards were opposed. 40 41 42 7 1 Slide #5 Operating Budget Amendments E M�op-( anm95nr�erGreeneen hrary Resmre&rdirfAuramhaLm{1W- 14 har Pnr~e �pmn iaman Urarf fora ental aosl of §46,560 22-n0P-(JM DwnssionerGreene End Redura DSSgeneralfurda"-DnLq -°FAb5wj Fr Pnre 54�,5501a AM resloraton of Srnday houmbr rmin War 22-23OP-OW rommsionerGemean jAlbcatead oneJAf +lklydopp ydv 544,5513 Char Pnce Revenw Replscayientpro ecl fr€rn tie fJn3ID:, led PrajacI is suppai wz for OSS household fend dlsttlWans I _ 22-nOP-OW p mrnssnrerGreene end UFA ReduceUrolwgadPralaahy$46,5661a Char ftce offset increaseio tie Rawnue � fti' lnces11en1 ect. -DRANGE COUNTY .`,014. rel-IN.k 2 3 Commissioner Greene discussed the amendment to restore Sunday hours at the library. 4 She said she thought it was particularly important during the summer months. 5 Chair Price said she was supportive of the amendment and knows that many people 6 want to go to the library on Sunday afternoons. She asked how the increase would be 7 expended. 8 Travis Myren said the Sunday hours would be covered by temporary staff. 9 Chair Price asked if temporary staff receive benefits. 10 Travis Myren said no. 11 Chair Price asked why temporary staff would be used. 12 Travis Myren said that covering Sunday hours would require flexible scheduling but 13 would not constitute a 40 hour/week position. 14 Commissioner McKee said he supported this amendment due to the education 15 component and because Sunday afternoons are some of the only times families can spend 16 together. 17 Commissioner Bedford asked the County Manager if any budget cuts from the year 18 before were restored in the FY23 recommended budget. 19 Bonnie Hammersley said no, the previous year's cuts were sustainable cuts. 20 Commissioner Bedford said she recalled that some of the cuts to hours were based on 21 scheduling needs. 22 Bonnie Hammersley said Sunday hours were reduced as part of the previous year's 23 sustainable budget cuts. She said that the reduced hours were based on peak usage hours. 24 Commissioner Bedford asked if it would be possible to shift hours during the week so 25 there would not be a budget increase. 26 Travis Myren asked for clarification on the question. 27 Commissioner Bedford suggested a shifting of hours from the weekdays to cover 28 Sundays. 8 1 Erin Sapienza, Interim Library Director, said staff looks at visits to the library on a daily 2 and hourly basis. She said Sundays had fewer visits than during the week. She said shifting 3 hours might not accomplish the intended goal. She said there are differences in the visits 4 between weekdays and weekends. She said that the library tries to align hours during 5 weekdays to accommodate reference questions, business-related questions, and work and 6 resume advice. She said weekends tend to have more leisurely, family-type visits. 7 Chair Price said the library has fantastic programs for children and teens and that there 8 are always something going on. She asked the County Manager if she was ok with the funding 9 source. 10 Bonnie Hammersley said she was comfortable with the proposal. 11 All of the Commissioners said they were in favor of budget amendment 22-23OP-003. 12 13 Slide #6 Operating Budget Amendment 21-L30P-fJL} rrmrsimerdarnilan ABPA A4acawikl lv€ra1,5FIpr7 F1glorIN 91 , Long Tuna HcrneamErAss&wce Progr€irnio e%al$256.040 in mailable 'Wng for FY 2022-23 from the brulmmdProject �2-2JOPJXQ CommmwerNamkri ARPA Feduc*Unak Projeddy316,364b 6.364 et it 3meia Long TrneNbmeamr =rre ram 22-23C)P-0Db' mm irrerliarnkon w;" mefieWschAdi�ncis'gaer g MOM et by 0D 13013{r &d t+yADM}and �EaeasetarA ardiritrsingfor al munty aPhle b 25f�040. 2-23UP-006 Cormimmerlimilon All (S25mow easelvelarilnknr`g�x of m �ieparriem by 5250 OW m Ael 'r7easeiosd-udsaurrwexpense ORANGE COUNTY .NOWn r CAROIANA 14 15 All of the Commissioners were in favor of budget amendment 22-23OP-002, which 16 would increase ARPA funding for the Long Time Homeowner Assistance Program by $16,364. 17 In reference to budget amendment 22-23OP-006, Commissioner Hamilton said the 18 schools are in crisis. She said there are insufficient teachers. She said they are not fulfilling the 19 obligation to provide basic education. She said her approach was to look across the budget to 20 find ways to provide funds without raising taxes. She said they need to be able to recruit and 21 retain teachers. She said this does not eliminate travel and training but cuts it in half. She said 22 that travel and hotel fees will be less due to more virtual training. She said that all staff should 23 get the salaries they deserve. 24 Commissioner McKee asked the County Manager what the effect was on staff for the 25 lack of training. 26 Bonnie Hammersley said that the required certification training always went forward. She 27 said that this is more discretionary training. She said that staff has been looking forward to this 28 and wanting it to come back. She said that it provides advantages and the ability to network. 29 She said that she does not know if they can measure the exact impact of it, but it is a retention 9 1 and recruitment tool. She said that she shared the amendments with department directors, and 2 it caused some concern. She said they have not had it for a few years. 3 Commissioner Fowler said that when weighing the recruitment and retention with county 4 staff versus school staff, she said they are giving 3% raises, disability insurance, and parental 5 leave. She said that these are things the schools are trying to provide and that they currently 6 have no parental leave and no disability leave. She said this is not completely cutting it but 7 cutting it in half. 8 Commissioner Bedford asked if ARPA funds could be used for travel and training. 9 Bonnie Hammersley said it could not be used for discretionary travel and training. 10 Chair Price said she is concerned. She said they are responsible for 1,000 people who 11 work for the county. She said she has received a lot of training over the years and that it 12 provides education, networking, and it improves morale. She said that going to conferences and 13 trainings, people get ideas that could be implemented at Orange County. She said that staff 14 across departments need to keep up with the times. She said she feels it is their job to focus on 15 retaining the county staff and treating them properly. 16 Commissioner Bedford said she supported the amendment because she thinks that the 17 travel requiring hotel stays will decrease. She said that they can look next year for increased 18 demand. She said that children not having teachers is more important. 19 Commissioner Greene said this is a good versus a good. She said she places trust and 20 value in the County Manager and department heads. She said that they will not be able to hire 21 many teachers with $250,000 split between two school districts. She said that the amount would 22 be distributed across departments here and will be used. She said that she does not support 23 the amendment. She said she has to ask if this gets them the right bang for the buck. She said 24 that she trusts management and department heads. She said they could review it next year and 25 decrease it if it is not all spent. She thinks it is an important benefit to attract and retain 26 employees. 27 Commissioner Richards said it has been a hard time for all employers. She said she 28 cannot say teachers versus county employees, and she does not want to give that perception to 29 the employees. She said that once you split $250k between two districts there is not the same 30 impact when comparing it to all county employee training. She said that she is inclined to go 31 with manager's recommendation. 32 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 33 favor of amendment 22-23OP-006 which would increase school funding by $250,000 and 34 reduce travel and training for all county departments by $250,000. Chair Price, Commissioner 35 Greene, Commissioner McKee, and Commissioner Richards were opposed. 36 37 10 1 Slide #7 Operating Budget Amendiments F- 22-2JOP-007 cim"worerlIarrlft dica one01ete Mo sc demcl vpermo $1 DOPE! rw;by51oL��IL�O;dodadbyADM9 and decease OrsdeAgenry FJrdng by $140 OC�1 2-23[)P-W onnrswer*rrrtm Lbde Nrapasp0=idpAgencybMiripby 1 1QC�lr,+l 8100.000 to db�l increase un rOols aDirrea expense 22-23OP408ornnmiorierHernitm Eciuown aselnefro scl cl c °fveram 535 W ,bud"by 5a501W ydmded byACM}and ,useARPAfindsof# 54,000Funft UroID7.ddPra r.7 9-71OPAM rnFnmssioner Kwnk n EduD=n Reduca Uralmrjad Prapci by 3a5D Da t1{10 Cfh3Fq increase ronetir SckOSCurert ORANGE COUNTY - NUIRTI r CARDLBNA 2 3 In reference to budget amendment 22-23OP-007, Commissioner Hamilton said she 4 looked at a number of ways to move resources to the public schools because she thinks it is a 5 crisis. She said that they are talking about 19,000 children that they are responsible for. She 6 said they are the most vulnerable in the committee and that education is fundamental. She said 7 that all of the amendments together were trying to make a critical mass of money for the 8 schools. She said that they need to consider that one of the issues that the schools are facing 9 is that teacher pay does not reflect the education and experience. She said it fuels the gender 10 pay gap in the country. She said that women get 83 cents for every dollar men make. She said 11 that public education is one field where women and are undervalued. She said that women are 12 overrepresented in the teaching field and that accounts for 51% in the difference in the men 13 versus women wages. She said that they have not paid them for what they are worth. She said 14 that it is paramount that they find more funds. She said that she does not want to be in the 15 position to trade off needs but the impact of COVID is serious and she is not going to stand by 16 when she sees this. 17 Commissioner McKee said his concern is that outside agencies are operating on a short 18 budget already. He said that they are working on the edge. He said that they do a lot of work 19 that the county does not provide. He said it is a tradeoff. He said that he does not want to 20 increase the viability of educational system at the expense of agencies that do the work that the 21 county cannot. 22 Commissioner Greene said that although the dollar amount is small, it is the one she is 23 most strongly opposed to. She said that they have already committed to outside agency funds, 24 and they are already operating on a shoestring budget. She said that she cannot justify this 25 amendment. 26 Chair Price said that she agrees. She said they need the funds, and it is almost like a 27 bridge fund to them. She said that she believes in the private-public partnership. She said the 28 services they provide are either filling the gap or augmenting what the county does. She said 29 they help to provide jobs and services that the county is unable to provide. 11 1 Commissioner Fowler said she values what outside agencies offer. She said that 2 funding them at a much larger budget this year due to the increase in the sales tax revenues. 3 She said that a 6% decrease would still mean funding at 1.27%. She said that would still be 4 above the 1.2% usual goal. 5 Commissioner Richards said the emphasis on the outside agency funding this year 6 reviewed the work and questioned if the agency supported, augmented, and were aligned with 7 what the departments needed. She said that if they take away from that, are they ultimately 8 taking away funds that will needs to spent to fill the gap. 9 Chair Price said in some cases they are filling gaps, so the gaps would just remain. 10 Commissioner Hamilton said the process is not new, just that the Board sets the dollar 11 amount and the Manager makes the individual allocation. 12 Commissioner Fowler said it would still be more money than they got last year. 13 Commissioner Richards said there are a couple of new ones that are getting funding this 14 year. She asked if those would drop off completely. 15 Chair Price said no they would get 6%-7% less overall. 16 Commissioner Richards asked if they would just reduce all of the allocations by that 17 percentage. 18 Bonnie Hammersley said that is how she would recommend it because if they did a 19 dollar amount then some funding would be wiped out. She said that department heads will meet 20 with the outside agencies to discuss what they can do with the reduced amount. 21 Commissioner Hamilton said that the way that would make it the fairest would be fine. 22 Commissioner McKee said he had a difficult conversation with a representative of an 23 outside agency that felt the funding was insufficient. He said that they wanted him to insert 24 additional money through an amendment and he told the person no, because there was a 25 process. He said that he has gone through meetings where there was horse trading in funding 26 some projects and reducing somewhere else. He said that cutting $100,000 will have an effect. 27 Commissioner Greene said this is not the way to do it. She said that it is not fair at this 28 point to go back to the agencies and tell them that they are getting a reduced amount. She said 29 that would not breed trust. She said the outside agencies need every penny. 30 Chair Price said it is a good thing to have outside agencies to do the work that 31 government cannot do. She said that they took a hit during the pandemic, and it is important to 32 help them get back on their feet. She said that some cases they encourage the agencies to 33 provide living wages to their employees. 34 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 35 favor of amendment 22-23OP-007 which would increase school funding by $100,000 and 36 reduce Outside Agency funding by $100,000. Chair Price, Commissioner Greene, 37 Commissioner McKee, and Commissioner Richards were opposed. 38 Commissioner Hamilton said she was inclined to change the next budget amendment, 39 22-23OP-008, to increase funding. 40 Travis Myren said that is the technical way they are showing the available ARPA 41 balance and to place it in the current expense budget. 42 Commissioner Hamilton said the schools need more money. 43 Chair Price asked if the $350,000 comes from the $4.1 million in ARPA funds. 44 Travis Myren said the $4.1 million is assuming that all of the ARPA amendments are 45 adopted. He said that currently there is $4.8 million in unexpended ARPA funds. 46 Commissioner Hamilton said she would instead like to take $1.2 million from unallocated 47 ARPA funds to give to the schools. 48 Commissioner Greene asked how much ARPA money would be left. 49 Gary Donaldson said it would be $3.6 million. 50 Commissioner Greene asked for clarification on this. 12 1 Bonnie Hammersley said there would be the $700,000 from the fire districts and that 2 amendment passed so it would be $4.8 million minus that and that would leave $4.1 million. 3 Chair Price asked if they have to specify the use if$1.2 million is given to the schools. 4 Bonnie Hammersley said there would have to be an agreement with the schools. 5 Commissioner Bedford asked if it could be done indirectly. 6 Bonnie Hammersley said she was not sure where they could find $1.2 million. 7 Commissioner Bedford said she was not sure if there was enough wiggle room. 8 Bonnie Hammersley said the ARPA funds are being used for emergency housing and 9 things like that and she does not know where the $1.2 million could come from. 10 Commissioner McKee said he has concerns with funding out of another pot. He said that 11 is the same dance that the legislature did with the lottery funding. He does not want the Board 12 to follow that example of shifting money. He that that his more immediate concern is that ARPA 13 is a onetime event. He said that you can only sell the cow one time. He said that ARPA is the 14 same way, you can only spend it one time. He said to do this you create a higher starting point 15 next year and the obligation. He said they are already increasing the money to the schools, and 16 it will never be enough. He said that the need is always more. He said that the budget 17 accommodates an increase. He said that he does not want to use ARPA money for an 18 operating expense. 19 Commissioner Greene said she was uncomfortable making ARPA decisions at this 20 juncture of the budget. She said it seems like there will be about $3.26 million left in ARPA 21 funds and they started out with $28 million. She said they need to think very carefully about how 22 they use it and that they do not have to do it tonight. 23 Chair Price said she agreed with Commissioner Greene. She asked the Manager if she 24 was planning to come back in the fall regarding ABPA. 25 Bonnie Hammersley said the towns will not be looking at ARPA funds until September 26 and that will help the county determine what they need to do. She said they are looking at the 27 Partnership to End Homelessness with the towns, and it will be an ARPA issue. 28 Commissioner Hamilton said she is not concerned the sustainability of this proposal. 29 She said that public schools were adversely affected by COVID, using those funds for that 30 makes sense. She said that schools need this to plan and hire and fill the classrooms in both 31 districts. She said that education is an economic development issue. She said that public 32 education is the second highest employer in the county. She said that children and teachers 33 are under amazing strains and not just with COVID. She said they need to do something. She 34 said they have a pot of money to buy time to shore up public education while they address the 35 ongoing issue of supporting teachers. She said she supports giving them the compensation 36 and benefits they deserve. 37 Commissioner Richards asked for clarification on the total amount she is requesting from 38 ARPA funds. 39 Commissioner Hamilton said $1.2 million out of ARPA funds. 40 Commissioner Greene said $3.26 would be left in ARPA funds. 41 Commissioner McKee asked how the FY22 increase of$1.5 million was funded. 42 Bonnie Hammersley said it was from surplus and was done as a budget amendment. 43 Commissioner McKee said this could be addressed with an amendment next fiscal year. 44 He said that if they see the need, they can discuss that at the time. He said that he does not see 45 it as a pressing need to include it tonight. 46 Chair Price asked the County Manager how they are looking for funding for eviction 47 prevention. 48 Bonnie Hammersley said that comes through the emergency housing assistance. 49 Chair Price clarified that it comes through ARPA. 50 Bonnie Hammersley said yes. 13 1 Chair Price said there is a possibility that they would be using the $4.1 million in the 2 future for that. 3 Bonnie Hammersley said it is one of the needs that will not go away quickly. She said 4 they will come back in September with a plan because they will not have $4.1 million every year 5 to fund it. She said they will not have as much money to do as much later and will have to turn 6 people away. 7 Commissioner Bedford said it cannot wait because they begin to recruit teachers early. 8 She said to wait mid-semester the talent is not there. She said it is important to know what is 9 available now to offer as a supplement. 10 Commissioner McKee said the schools are already receiving extra funds that they could 11 use to address that. He said that they could do a budget amendment for the schools later and if 12 they allocate the $1.2 million now, it will not be there should a more urgent need arise. He said 13 that they are providing additional funds to the schools, and they can choose how they want to 14 spend it. He said that if there are immediate needs in the schools, they will let the county know. 15 He said that if they allocate it tonight, it goes into operating, and the county loses control. 16 Commissioner Richards asked for clarification if the $4.7 million for housing is already in 17 the recommended budget. 18 Bonnie Hammersley said yes, and they are talking about when that is gone. 19 Commissioner Richards clarified that the towns would come back in the fall for what 20 would be needed in the future. 21 Bonnie Hammersley said it will be a discussion on future needs to discuss how they will 22 go forward with emergency housing assistance. 23 Commissioner Richards asked if the balance takes that into consideration. 24 Bonnie Hammersley said that the Board has not allocated that yet but that it is one area 25 where staff knows that there will be a need, and it is completely eligible. 26 Commissioner Hamilton reiterated the importance of timing to get teachers in place. 27 She said the recommended budgets lay out the needs and the salary schedules to recruit and 28 retain. She said that the need is now. She said she does not understand the need to wait. 29 Commissioner Fowler said that the schools need to know now how to budget so they 30 can recruit teachers. 31 Commissioner McKee said there will always be a need, and there will always be a 32 greater need than the county can support. He said that the schools can accommodate and 33 decide how they will allocate their funding stream. He said that he understands the need is 34 now. He said he cannot get around the fact that the schools are two of the three highest funded 35 school systems in the state. He said that if they cannot attract teachers then how can schools 36 at a third of our funding level attract teachers. He said that he thinks they attract good teachers. 37 He said that he questions the funding decisions the schools are making. He said that when they 38 allocated $800,000 to the Chapel Hill Carrboro-City Schools, they did not hire a single teacher, 39 TA, or tutor. He said they created ten $80,000 positions in central staff. 40 Commissioner Bedford said that is not accurate. She said they are certified 41 supplemental teachers for counseling. 42 Commissioner McKee asked if they are in the classroom teaching students. 43 Commissioner Bedford said no. 44 Commissioner McKee said he has an issue when the highest funded school system in 45 the state, Chapel Hill Carrboro-City Schools, has a disparity in outcomes between low wealth 46 and between Black, Asian, Hispanic, and White students. He said that the disparity issue at the 47 level they are funding, he cannot accept. He said that he cannot accept the fact that the school 48 used that funding and did not put a single teacher into the classroom and there has to be a 49 focus on students that aren't going to make it. 14 1 Commissioner Fowler said that Chapel Hill-Carrboro City Schools chose that plan 2 because it was intended for mental health. She said that Orange County provided it to teachers 3 and that Chapel Hill-Carrboro did not know they had the option. 4 Commissioner Richards said it was either supposed to be for mental health or 5 achievement gap. 6 Commissioner Bedford said that Commissioner Fowler was correct that it was for either 7 option. 8 Commissioner McKee said that is also his point. He said that it was an option, and they 9 made a choice. He said it makes a difference to him. 10 Commissioner Greene said that Orange County did not fund teachers, but they used it 11 for staff. She said she understands that it is a special crisis year for the schools, it also a crises 12 year for the community. She said that she is satisfied that they are striking the best balance. 13 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 14 favor of amendment 22-23OP-008 which would increase school funding by $1.2 million and 15 reduce unallocated ARPA funds by $1.2 million. Chair Price, Commissioner Greene, 16 Commissioner McKee, and Commissioner Richards were opposed. 17 18 Slide #8 Operating Budget Amendments r•p-, ��-2�4P-Qr)5 nirn�3larret� d +krca4ar+ eaaetret�v scl+addi�n � 31,E1a4; J Hankin dud"feducanl by 31 000,40040 rigkicle 46rEserieftnds 22-230P-M5 Larrrnr,�IonersSednrd kWP46 bezaease?rWe 46reeervela alsEt if;Clfli and Kwrrmn 1.000,000 nrreaeel Edmals arrert Q2-230,R—WI nrw%mem Prix and WA Vbcao arab nal AFPA luridir@irrradia epL3rerneftbr QrargeGram Fire isms. fkwHWeFn Dema and SDA Drimp Regie Squad initis Fire Gismrb adia Repfamenl p*gWJr= naikWN ProjW 22.230P-001 0)rrefi"anees Aim and Peduce Ul akx d Proby M9.1 rX1 e0 Ad nrxeweb}FireDshh Radia FevsErnerd prgEd ORANGE COUNTY RTI a CARCUANA 19 20 Regarding budget amendment 22-23OP-005, Commissioner Bedford said $447,000 21 could be moved from the Article 46 reserve to the schools without impacting the following years 22 needed funds for economic development. She said that would mean to be sustainable, the 23 following year there would need to be a quarter cent tax increase to fund it in future years. She 24 said she felt that $450,000 is a better number than $1 million. 25 Commissioner McKee said he is against the amendment. He said that he has been on 26 the Board since 2010. He said at that time, he had seen the county bypassed by economic 27 development projects year after year. He said he learned that there was no effort to attract 28 business with jobs and taxes and that the state economic development office had written the 15 1 county off. He said that previous commissioners had made comments that Orange County was 2 going to be a bedroom community to the Triangle. He said in doing so, it caused the tax rate to 3 be where it is now. He said starting in 2011-12 an issue was put to the voters for a 1/2 cent tax 4 with half going to the schools and half going to economic development. He said there was no 5 indication that the funds would be moved around. He said that the half-cent sales tax was a 6 promise made to voters that half would go to schools and half would go to economic 7 development. He said with its passage, the county started to get attention. He said that 8 businesses like Morinaga came calling. He said if it had not been for the money, there would be 9 no lift station and if no lift station, no Morinaga. He said that there are reserve funds, but they 10 have obligations reaching out into the future. He said that if they start moving money out of 11 economic development then the county will revert back to where they were. He said that it will 12 not be ok, and they we will not have the money if another major project comes calling. He said 13 that he cannot support any reallocation of the Article 46 sales tax funds. 14 Commissioner Hamilton said the Board will discuss Article 46 more in depth at the 15 retreat. She said there was an agreement that for 10 years it would be split 50/50, and those 10 16 years are up. 17 Commissioner McKee said that was not how it was sold. 18 Commissioner Hamilton said that education equals economic development. She said 19 that she is not against economic development but education feeds into the bigger economic 20 development big picture. She said that her concern is looking forward, she sees that the 21 community will be a place where older people and rich people live and people with young 22 families will not be able to afford it. She said that if we want teachers to live in our community 23 then they need the compensation to allow it. She said by not shoring up education they risk 24 being less affordable and less diverse. 25 Chair Price said she would like to maintain the 50/50 split until they have a chance to 26 talk about it further. She said that without economic development, parents will not have jobs. 27 She said that Article 46 was meant to provide jobs for people who live in Orange County. She 28 said that they have to bring economic development to the county in order to relieve the property 29 tax burden on homeowners. She said she would like to maintain the 50/50 split. She said it is 30 barely enough, and the county's economic development department is quite small. 31 Commissioner Hamilton said this proposal does not change the 50/50 split, but it takes 32 funds from the reserve. 33 Chair Price said it still takes funds from economic development. 34 Commissioner McKee said the reserve can be spent on Durham Tech initiatives, arts, 35 grants for businesses, and small businesses. He said he may have focused on too many big 36 companies, but there are small fish out there that benefit. He said it may be a one-time draw 37 but it is still a drawdown. He said they never know when that reserve will be needed. 38 Commissioner Greene said she is concerned about sustainability. 39 Commissioner Bedford, Commissioner Hamilton, and Commissioner Fowler were in 40 favor of amendment 22-23OP-005 which would increase school funding by $450,000 and 41 reduce the Article 46 reserve fund by $450,000. Chair Price, Commissioner Greene, 42 Commissioner McKee, and Commissioner Richards were opposed. 43 All of the Commissioners were in favor of budget amendment 22-23OP-001, which 44 would allocate $789,100 in additional ARPA funding for radio replacements for the Orange 45 Grove and New Hope Fire Districts and the South Orange Rescue Squad. 46 47 Slide #9 16 Recommended hool Funding Operating Budget SGhool Funding — page 13 . . ■ Recommendeddi Funding Cufferd&pertea $93,578,782 ASverageEkdy Verrmbership Nb4Smlce $21.$47.35 Noi A%oc*Wd by DA-sirict Heallh&Safety Contracts $3,73S,495 One School Nurse per Facility One,Safely OffIcer roe Msddss and 4gh Schools Transte.to School Capital $1,204,000 Pay as You go Capita9 Funding tr3TAL $120,324,620 __znt Bcrense x@1.57&781 Total Per Pulall Allocation$4.800 ORANGE COUNTY MDR-n t CAROLINA 1 2 Travis Myren said based on the discussion, there would be no change to the County 3 Manager's recommended budget for the schools. 4 All commissioners were in favor of a per pupil allocation of$4,808. 5 6 7 2. Discussion of FY2022-32 Capital Investment Plan 8 • Funding Decisions on the Capital Investment Plan Amendment List 9 • Accept FY2022-32 Capital Investment Plan and Approve the Intent to Adopt Capital 10 Funding for FY2022-23 11 12 The Board discussed the FY2022-32 Capital Investment Plan, accepted the Ten Year Capital 13 Investment Plan, and approved the Intent to Adopt Capital Funding for FY2022-23. 14 15 BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) 16 that establishes a budget planning guide related to capital needs for the County as well as 17 Schools. The current CIP consists of a 10-year plan that is evaluated annually to include year- 18 to-year changes in priorities, needs, and available resources. Approval of the CIP commits the 19 County to the first year funding only of the capital projects; all other years are used as a 20 planning tool and serves as a financial plan. 21 22 Capital Investment Plan — Overview 23 The FY 2022-32 CIP includes County Projects, School Projects, and Proprietary Projects. The 24 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 25 Durham Technical Community College — Orange County Campus projects. The Proprietary 26 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 27 17 1 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 2 property tax growth and 4% sales tax growth over the next ten years. Many of the projects in 3 the CIP will rely on debt financing to fund the projects. 4 5 The items below include revisions made to the following Capital Projects since the presentation 6 of the Manager's Recommended Capital Investment Plan on April 5, 2022: 7 8 At the May 12, 2022 Budget Work Session, staff included a revised Schools Capital 9 Projects Summary reflecting adjustments made in regard to changes to the FY 2022-23 10 budgeted average daily membership (ADM) percentages, based on changes made from 11 the time of the original CIP presentation and the FY 2022-23 Manager's Recommended 12 Operating Budget presentation. The impact of these numbers changed the CHCCS 13 percentage from 60.36% to 58.78%, and changed the OCS percentage from 39.64% to 14 41.22%. 15 16 17 Slide #1 Capital Investment Flan ► ndm nt 2- 1F-003 Conn�rss,oaerGreene .k3 e4tsepi.iryontinapenLLVu%ardadCimahe tnaec:r, a al$15.000 or more A+rarda n oauppl€rnerrblgrardc)-K aAGepmWIngeinEr artrcl and cnrrrnunty appicw6i and Mi be 7 marded an m area impel"es�Auatan and d pmetRa 2-2 Y-0Ua ;gmmitimner rr yana en0e soukim Oran y Campus EAaanaian rqectnpeera a and 10{35,4e5,GM) 2-2"P-Htnrn Mr fi lca EAR 9 WX01 Cram mh-P riQrfra Fury Htpi $1 WOO ftuve dyer it -?.3e -003 ''Comm swnerRreharM Tran9mmy,and'anmi nm4+c_niriea rewrtrnendedtr 5115:x0 AS aewrnem in FY22022-33 W ft"K!nlodeh arra Ll:i addiior�rl rgp4xsweMV�refbrid me daof a rcierihudgelto instal changing ospadlies IQ ne Climate OhgoUon 4rrds that are riol spam or awarded each your at the eni qI ear*r gram cycle poll be adveelised an,i made available to any eigiblearin"d rtra gh a supplernertal greet(-Vile Ir die ralal tratantE avaMbie exreeds 6150W :Awardsmade ihrgugln the agdmeMl Cr-am ryo{a wiil fr_tbw tta,arae comrgIrlrve evaOjallori aril award process,eNcepl Ilial In hs cvd fi drPere yell be any one pool(schoLA end eonrnunily appic rils*Wher) Annual anxnmis irueeseslacil year,based an an es.0mated2%ranlural DrvMh in assev,sed property value;fW 20M-26 irowjes an oddoanal a omawd 57%rrueasedue to the meat amloipaled _ Rayan a an. ---' QKANGE COUNTY NORTl r CkP IANA 18 19 Commissioner Greene reviewed amendment 22-23CIP-002. 20 All of the Commissioners were in favor of budget amendment 22-23CIP-002, which 21 revised the policy on unspent/unawarded Climate Change Grants of $15,000 or more. There 22 was no budgetary impact. 23 Commissioner Greene reviewed amendment 22-23CIP-004. She said part of the need 24 for the Southern Orange Campus Expansion was for a dental clinic, but now the county has a 25 mobile dental clinic and needs have changed. She proposed removing the project from the CIP. 26 Chair Price said the amendment does not affect the budget and Commissioner Greene 27 agreed. 28 No Commissioners expressed opposition to budget amendment 22-23CIP-004. 18 1 Chair Price reviewed budget amendment 22-23CIP-001. She said this would turn some 2 county owned park into a mini park for a neighborhood. She said that David Stancil said it would 3 cost around $100,000 to $120,000. 4 Commissioner McKee said this is a lower wealth community without many amenities. He 5 said the area is a bit of a depressed area. 6 Commissioner Greene was curious if it had gone through a staff review. 7 Chair Price said she spoke with the DEAPR director, David Stancil, and held a zoom 8 meeting with the community members. 9 Commissioner Greene said what she needed to hear is that David Stancil was on board 10 with the plan. 11 Chair Price said that he was and even made some suggestions on options and design 12 for the park. 13 Commissioner Bedford asked if the parks advisory board would have ranked that first. 14 Chair Price said it was a request from the community and would not have gone before 15 the parks advisory board. 16 Commissioner Hamilton asked what the usual process is when a park of any sort is 17 recommended. 18 Chair Price said this is an unusual request. She said the county does not generally do 19 mini-parks but this is recognizing that smaller communities built in the 1950s and 1960s don't 20 have a lot of amenities. 21 Commissioner Greene asked how the county came to own the land. 22 David Stancil said the property came to the county's ownership in the 1980s through a 23 tax forfeiture or a similar arrangement. He said it is currently a vacant lot. 24 Commissioner Richards said there is a significant amount of money in the Parks' budget. 25 She said this seems like a small amount of money they could possibly find. 26 David Stancil said that $100,000 will not build a lot but it will create an opportunity for 27 recreation. He said that it might include trails, a small play area, some picnic tables and 28 benches. He said it is a 2-acre lot in the middle of a subdivision that does not have amenities. 29 He said that it meets a need for a community that seems to have one. 30 Commissioner McKee said that there is a similar small pocket park in Hillsborough. 31 Commissioner Bedford said other communities do not know that this could be an option. 32 She said that it does not seem like there has been a prioritization of funding. 33 David Stancil said that the Parks and Recreation Council said that they will be spending 34 the next year to review the 2014 Master Parks and Recreation Plan using the equity lens. He 35 said there are some places like this subdivision that do not have recreation opportunities within 36 them. He said that will likely be part of the conversation. 37 Bonnie Hammersley said this is a county-owned parcel, and the county is only 38 developing its own property. 39 All of the Commissioners were in favor of budget amendment 22-23CIP-001, which 40 would allocate $100,000 to create a small park in the Perry Hills community. 41 Commissioner Richards reviewed amendment 22-23CIP-003. 42 All of the Commissioners were in favor of budget amendment 22-23CIP-003, which 43 would add $115,000 to the CIP in order to convert nine vehicles recommended for replacement 44 to electric models, and to convert two vehicles recommended for replacement to hybrid models, 45 as well as adding $6,000 for installation of charging stations. 46 Commissioner Fowler said she had to leave the meeting early but indicated approval of 47 all of the remaining amendments. 48 49 Commissioner Fowler left the meeting at 9:19 p.m. 50 Slide #2 19 Capital Investment Plan Amendments 22 3CIP-05 STAFF EmEfWncy REdLYA08000npars 1-3krAr fo lances l—iffhF mms ix&oqedinadvance thruagrBudget ae-ndmen111 on W04.2022 22-23CIP-(1Cr;STAFF Emerprry educei45.001hrFrehlershal'o)ehrge r,F15(1I'xi 3eroxes uchasedincurertyear 22-23Cp-007 3TAFFVC0, rra3esRenew-d&ReplecernemPrajedloprakidea �jndng sauce hr rep wameamEtenals and o mertVErn eraoas ORANGE COUNTY 1 2 All of the Commissioners were in favor of staff recommended budget amendments, 22- 3 23CIP-005, 22-23CIP-006, and 22-23CIP-007. 4 5 6 3. Discussion and Decision on the FY2022-23 County Fee Schedule 7 Travis Myren, Deputy County Manager, presented the following information: 8 9 Slide #1 Counter Fee Schedule edul • No ,Amendments Proposed ORANGE COUNTY NOR-n t CAROLINA 10 20 1 Commissioner Bedford said there was a fee listed for COVID vaccinations but clarified 2 that it will only go into effect once the status of its approval changes and the money runs out. 3 She said that later in the month, 6 months and up children will be eligible. 4 5 6 4. Discussion and Decision on the FY2022-23 Tax Rates 7 i. Ad Valorem Tax 8 ii. Chapel Hill-Carrboro City Schools Special District Tax 9 iii. Fire District Tax Rates 10 11 Travis Myren, Deputy County Manager, presented the following information: 12 13 Slide #1 Tax Rates ,fid Valarem lax ':: E) GHCCS Special District Tax 18.30 Fire Districts Era DistrieLTax Ralos PIM112 "5 Tax.Rate rte..Tax hate Mmerm :Odw 7c;] 7.63 OW �fiaprd Hill 13.87 #3.87 CC rrmecu® 10.9G 11.9E s.11 Mand 7220 0.26 t irlo 899 9.99 _itl&Rive' €-39 6.39. w.99 New HDpe 10.12 11.56 rang4Grorm &27 7.27 raigeRua x°:49 9.49 O-OG tin..orCr�ryw�-., •",'J s3.tr� v�1 rrr TrrarlpiR 10.110 1'1,9D 1.9�; iilrCiY3s 1_.31 2.3d -..c OFkANGE COUNTY NORT1i CARnLINA 14 15 16 17 5. Break (to allow Finance and Administrative Services to formulate Draft Resolution of 18 Intent to Adopt FY2022-23 Operating Budget) 19 Chair Price asked for a motion to recess the meeting for 20 minutes to allow staff to 20 prepare the Resolution of Intent. 21 22 Commissioner Greene made a motion, seconded by Commissioner McKee, to recess 23 the meeting for 20 minutes. 24 25 Roll call ensued. 26 27 VOTE: UNANIMOUS 28 29 Commissioner Bedford made a motion, seconded by Commissioner Hamilton, to 30 reconvene the meeting at 9:22 p.m. 21 1 Roll call ensued. 2 3 VOTE: UNANIMOUS 4 5 6 6. Resolution of Intent to Adopt FY2022-23 Annual Operating Budget 7 Approval of Resolution of Intent to Adopt FY2022-23 Annual Operating Budget at the 8 Board of County Commissioners Regular Meeting on June 21, 2022 9 10 Rebecca Crawford, Deputy Financial Services Director, reviewed the following 11 resolution, RES-2022-034: 12 13 Resolution of Intent to Adopt the FY2022-23 14 Orange County Budget 15 16 The items outlined below summarize decisions that the Board acted upon June 9, 2022 in 17 approving the FY2022-23 Orange County Annual Operating Budget and the FY2022-23 (Year 18 1) Capital Investment Plan Budget. 19 20 WHEREAS, the Orange County Board of Commissioners has considered the Orange County 21 FY2022-23 Manager's Recommended Budget and the FY2022-23 Manager's Recommended 22 Capital Investment Plan Budget; and 23 24 WHEREAS, the Commissioners have agreed on certain modifications to the Manager's 25 Recommended Budget as presented in the FY2022-23 County Manager's Recommended 26 Budget on May 3, 2022; and to the FY2022-23 Manager's Recommended Capital Investment 27 Plan Budget as presented on April 5, 2022; 28 29 NOW THEREFORE BE IT RESOLVED, that the Orange County Board of Commissioners 30 expresses its intent to adopt the FY2022-23 Orange County Budget Ordinance on Tuesday, 31 June 21, 2022, based on the following stipulations: 32 33 1) Property Tax Rates 34 a) The ad valorem property tax rate shall be set at 83.12 cents per $100 of assessed 35 valuation. 36 b) The Chapel Hill-Carrboro City Schools District Tax shall be set at 18.30 cents per 37 $100 of assessed valuation. 38 c) The Fire District and Fire Service District tax rates shall be set at the following rates 39 (all rates are based on cents per$100 of assessed valuation): 40 • Cedar Grove 7.63 • Greater Chapel Hill Fire Service District 13.87 • Damascus 11.80 • Efland 8.28 • Eno 9.98 • Little River 6.39 • New Hope 11.56 22 • Orange Grove 7.27 • Orange Rural 9.49 • South Orange Fire Service District 9.09 • Southern Triangle Fire Service District 11.80 • White Cross 12.34 1 2 2) County Employee Pay and Benefits Plan 3 Provide a County employee pay and benefits plan that includes: 4 a. 3% wage increase for permanent employees in active status on June 30, 2022. 5 Continuation of Merit Pay Program on employees' base salaries, payable in January 6 2023, at tiers of$500 for proficient performance; $750 for superior performance or 7 $1,000 for exceptional performance. 8 b. Deletion of Section 28-60 of the Orange County Code of Ordinances regarding in range 9 salary increases tied to annual performance reviews as the county has replaced that 10 program with the Merit Pay Program. 11 c. Revision of Section 28-61 (a) (3) of the Orange County Code of Ordinances to change 12 effective date of meritorious service awards to the first pay period of January. 13 d. Continuation of classification and grade reviews and addressing salary compression as 14 appropriate using compression adjustment formula. 15 e. Adopt Step Salary Schedules for defined classifications at the Sheriff's Office 16 (attachment 1) and Emergency Services (attachment 2) and continue to develop and 17 implement similar step programs for other county classifications. 18 f. A change in the salary schedule recognizing $15.85 per hour as the living wage for 19 permanent employees and recognizing the 3% wage increase, effective July 1, 2022. 20 g. Continue the $27.50 per pay period County contribution to non-law enforcement 21 employees' supplemental retirement accounts and the County matching employees' 22 contributions up to $63.00 per pay period (for a maximum annual County contribution of 23 $1,638) for all general (non-sworn law enforcement officer) employees; continue the 24 mandated Law Enforcement Officer contribution of 5.0% of salary, and continue the 25 County's required contribution to the Local Governmental Employees' Retirement 26 System (LGERS) for all permanent employees. For FY 2022-23, the Law Enforcement 27 Officers (LEOs) rate increases from 12.10 to 13.04 percent of reported compensation, 28 and all other employees' rate increases from 11.35 to 12.14 percent of reported 29 compensation. 30 h. Implement a county paid short term disability plan for eligible employees. 31 i. Offer additional voluntary benefit offerings to employees including Pet Discount 32 Program, Legal Insurance, Identify Theft Insurance and Long-Term Disability 33 j. Continue to participate in the North Carolina Health Insurance Pool (NCHIP), and 34 continue medical and prescription third party administrators with Blue Cross Blue Shield 35 of North Carolina (BCBSNC) and Prime Therapeutics, a division of BCBSNC, 36 respectively. No increase to health and dental appropriations. Increase funding of 5% 37 to the Health Insurance Premium Equivalents for both active and pre-65 retirees with the 38 amount of the increase to be fully paid by the County. 39 k. Continue the additional eight hours of annual leave to be awarded at an employee's 40 anniversary date, prorated for part time employees. 41 I. Continue the six-week paid parental leave policy. 42 43 23 1 Adjustments to the Manager's Recommended FY2022-23 GF Operating Budget On June 9, 2022, the Board of County Commissioners approved the following changes to the Manager's Recommended annual operating budget for the 2022-23 fiscal year. The information below summarizes changes made by the Board. Revenues Increase Decrease Manager's Recommended Revenue Budget $258,109,579 Total Revenue Changes $0 $0 Revised Revenue Budget 258,109,579 Expenditures Increase Decrease Manager's Recommended Expenditure Budget $258,109,579 Restore Sunday afternoon hours (12pm-6pm)to main Library for a total cost of $46,550. $46,550 Reduce DSS general fund allocation by$46,550 to offset restoration of Sunday hours for main Library. ($46,550) Total Expenditure Changes $46,550 1 ($46,550) Revised Expenditure Budget $258,109,579 2 Adjustments to the Manager's Recommended FY2022-23 CIP Budget On June 9, 2022, the Board of County Commissioners approved the following changes to the Manager's Recommended CIP Funding for Year 1 (2022-23 fiscal year). The information below summarizes changes made by the Board. Expenditures Increase Decrease Manager's Recommended County Projects CIP Budget for Year 1 (FY 22-23) $10,872,009 County Projects: Add$100,000 to create mini-park for the Perry Hills community (year 1) $100,000 Revise policy on unspentlunawarded Climate Change Grants of$15,000 or more. Awards made in supplemental grant cycles will be pooled together(school and community $0 applicants)and will be awarded on the same competitive evaluation and award process.* Convert nine vehicles recommended for replacement in FY2022-23 to electric models and two additional replacements to hybrid models at a total cost of$109,000. In addition, add $115,000 $6,000 to the project budget to install charging capabilities where necessary. Remove Southern Orange Campus Expansion project in years 9 and 10($5,485,000) $0 Reduce$388,000 in years 1-3 for Ambulances, purchased in advance through Budget ($388,000) Amendment 11 on May 24, 2022 Reduce$45,000 for Fire Marshal Vehicle purchased in current year ($45,000) Create$200,000 annual Emergency Services Renewal&Replacement Project to provide a $200,000 funding source for replacement materials and equipment for Emergency Services Total Expenditure Changes $415,000 ($433,000) 3 1 Revised County CIP Budget for Year 1 (FY 22-23 $10,854,009 24 1 4) Changes in County Staff Positions (Increase in FTE Approved). Department Position Name Fund Start Date FTE Animal Services Shelter Veterinarian-Medical Director General Fund 7/1/2022 1.000 Department of Social Services Social Services Assistant General Fund 7/1/2022 1.000 Department of Social Services Human Services Specialist I General Fund 5/18/2022 1.000 Public Health Dentist General Fund 7/1/2022 1.000 Public Health Dental Assistant General Fund 7/1/2022 1.000 Public Health PH Nurse 11: Preparedness Coordinator General Fund 7/1/2022 0.400 Department of the Environment,Agricultt Park Coordinator General Fund 7/1/2022 1.000 Department of the Environment,Agricultt Park Coordinator General Fund 1/1/2023 2.000 Sheriff Detention Officer General Fund 9/1/2022 7.000 Sheriff Detention Officer General Fund 11/1/2022 8.000 Emergency Services EMT-BASIC General Fund 7/1/2022 4.000 Emergency Services EMT-BASIC General Fund 9/1/2022 4.000 Emergency Services Paramedic Trainee General Fund 7/1/2022 4.000 Criminal Justice Resource Department Treatment Court Manager General Fund 7/1/2022 0.500 2 Totals 35.900 3 4 5) General Fund Appropriations for Local School Districts 5 6 The following FY2022-23 General Fund Appropriations for Chapel Hill-Carrboro City Schools 7 and Orange County Schools are approved: 8 9 a) Current Expense appropriation for local school districts totals $93,578,782 and 10 equates to a 11 per pupil allocation of$4,808 12 13 1) The Current Expense appropriation to the Chapel Hill-Carrboro City Schools 14 is 15 $55,007,882 16 17 2) The Current Expense appropriation to the Orange County Schools is 18 $38,570,900. 19 20 b) School Related Debt Service for local school districts totals $21,807,353. 21 22 c) Additional net County funding for local school districts totals $3,738,485. 23 24 (1) School Resource Officers and School Health Nurses Contracts - total 25 appropriation of$3,738,485 to cover the costs of School Resource Officers 26 in every middle and high school, and a School Health Nurse in every 27 elementary, middle, and high school in both school systems. 28 29 6) Capital Investment Plan Funding for FY2022-23 (Year 1) 30 31 The following FY2022-23 (Year 1) Capital Investment Plan Appropriations are approved: 32 a) Overall Total Capital Investment Plan Funding of$40,610,532 33 34 b) County Capital Projects Funding of$10,854,009 35 36 c) School Capital Projects Funding of$28,514,160 25 1 d) Solid Waste Project Funding of$722,363; and Sportsplex Project Funding of 2 $520,000 3 4 7) County Fee Schedule 5 6 To adopt the County Fee Schedule to include changes in the FY2022-23 Manager's 7 Recommended Annual Operating Budget and approved by the Board of County 8 Commissioners on June 9, 2022. 9 10 Commissioner Bedford made a motion, seconded by Commissioner McKee, to approve 11 the Resolution of Intent to adopt the FY2022-23 Annual Operating Budget at the Board of 12 Commissioners Regular Meeting on June 21, 2022. 13 14 Commissioner Hamilton asked about a position in communications. She asked if that is 15 a new position. 16 Travis Myren said that is a transfer from the County Manager's office to Community 17 Relations. 18 19 Roll call ensued. 20 21 VOTE: UNANIMOUS 22 23 Chair Price thanked staff for all of their work in answering questions and putting the 24 budget together. 25 26 Adjournment 27 28 A motion was made by Commissioner McKee and seconded by Commissioner Hamilton 29 to adjourn the meeting at 9:51 p.m. 30 31 Roll call ensued. 32 33 VOTE: UNANIMOUS 34 35 36 Renee Price, Chair 37 38 39 Laura Jensen 40 Clerk to the Board 41 42 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 7 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 June 21, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, June 9 21, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Deputy Clerk to the Board Tara May. (All other staff members will be 18 identified appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 1. Additions or Changes to the Agenda 23 Chair Price requested to move Item 8-s up on the agenda as Item 6-d. 24 Commissioner Fowler requested to add a discussion on the Designation of the Alcoholic 25 Beverage Control Board Chair as item 11-a. 26 27 A motion was made by Commissioner McKee, seconded by Commissioner Greene, to 28 change Item 8-s to 6-d on the agenda, and to add a discussion on the Designation of the 29 Alcoholic Beverage Control Board Chair as item 11-a. 30 31 VOTE: UNANIMOUS 32 33 Chair Price dispensed with reading the public charge. 34 35 36 2. Public Comments (Limited to One Hour) 37 a. Matters not on the Printed Agenda 38 Don O'Leary said he wants to give a prelude to item 8-s. He said the issue is about 39 what is being taught in schools and the Board finding ways to stifle parents' voices. He said he 40 has seen what is being taught in schools and it is not pretty. He said there are inappropriate 41 comics in schools. He said this whole thing is about trying to slip under the First Amendment, 42 abolish it for school areas, sexualize children, and give pedophiles a pass. He said this issue is 43 about sexualizing children and that is why the Board wants to stifle the parents. He said the 44 Board has a habit of running meetings long so people can't make public comment and said it 45 wouldn't be a good idea in this case. 46 Makeda Ma'at spoke on behalf of the Landings at Winmore's tenant association. She 47 said she is following up on her September 14, 2021 petition requesting Orange County 48 investigate the management and treatment of residents at the Landings at Winmore. She said 49 outside of the initial confirmation that her petition had been received, she has not heard of any 50 further action taken by Orange County. She said that during this time, residents endured 51 continued disrespect and breeches of confidentiality by the Community Home Trust and 2 1 Landings management. She said the Landings management treats her like a roach on the wall 2 and is trying to silence her. She said over the past years, the Landings management and 3 Community Home Trust have continued to foster an environment of distress, discrimination, 4 inequities, mismanagement, mistreatment, disenfranchisement, and exclusion. She said the 5 CHT-Landings LLC operation agreement is not being adhered to. She said since 2018 a stolen 6 bike rack has not been replaced, and CHT refuses to adhere to the policy that Orange County 7 set to allow residents to conduct a short recertification for six years. She said there is 8 preferential treatment for one resident out of 58 units who has an assigned parking spot, and 9 she said it is a fair housing issue. She said dismantlement of awnings, improper management 10 tactics, and removal of residents' space to accommodate the site manager are injustices. She 11 said new barriers to use the community garden space directly impacted her ability to run her 12 food justice non-profit Grow to Life, which teaches gardening and nutrition to members. She 13 said when she and others moved to the Landings, the Winmore residents didn't want them there 14 and didn't want them using the pool. She said the same race and class issue is happening now 15 with the community garden. She asked the Board to look at the policies and practices of 16 Community Home Trust, particularly for racial equity, the recertification process, and dignity for 17 residents, since the County is a significant funder of that organization. 18 19 b. Matters on the Printed Agenda 20 (These matters will be considered when the Board addresses that item on the agenda below.) 21 22 23 3. Announcements, Petitions and Comments by Board Members 24 Commissioner Richards said she was pleased to be able to participate in Juneteenth 25 activities in Hillsborough and Chapel Hill, as well as the historic courthouse proceeding last 26 Friday. She said she appreciates the significance of these activities and thanked the towns and 27 court partners for taking action to recognize this occasion and rectify a wrong that was done to 28 Freedom Riders in our community 75 years ago. She said she was honored to be at the 29 renaming of the Chapel Hill Transit offices yesterday for former Mayor and Mrs. Lee. She said it 30 is a well-deserved honor and recognizes the transit system in Orange County as one of the best 31 in the nation. 32 Commissioner Fowler said she attended the TARPO meeting on June 9, 2022. She 33 informed the Board that Matt Day, previous director of TARPO, is now the director of 34 transportation at TJCOG. She said one interesting announcement from the NCDOT newsletter 35 is that as of May 2023, all US travelers will need a Real ID or passport to board any domestic or 36 international flights. She said there was an ABC Board meeting this morning and Patrick Burns 37 was nominated as Chair and this will come to Board for approval later in the meeting. She said 38 the ABC Board has aligned its travel policy to be consistent with the state policy, so the Board 39 will no longer have to approve the policy going forward. She said there were a record number of 40 sales this year for the ABC Board, and it approved increased funding to agencies that provide 41 alcohol rehab and education. 42 Commissioner Greene seconded Commissioner Richards's appreciation for the events 43 starting on Friday afternoon at the courthouse and ending on Monday with the renaming of the 44 Chapel Hill Transit Center for Howard and Lillian Lee. She said it was well-deserved and a 45 lovely ceremony. 46 Commissioner Bedford said she attended the DSS Board meeting today, and there is 47 hope that emergency benefits may be extended through October rather than expiring July 151H 48 Commissioner Hamilton said she also attended the ceremony for the renaming of the 49 Chapel Hill Transit Center for Howard and Lillian Lee. She said she learned the importance of 50 persistence from the speakers, as then Mayor Lee had a hard time garnering support for the 51 public transit system at first. She said she is the chair of the Capital Needs Work Group, which 3 1 works to understand the capital needs of schools. She said they will continue to meet over the 2 summer, and hope that by the fall there will be a written report to reflect the work that has been 3 done to date. She said they have an overview of the needs and challenges of finances and also 4 got a chance to hear about modern designs of schools. She said they will be looking at design 5 standards at the July 20th meeting. She is hopeful the community can come together to improve 6 physical plans of public schools. 7 Commissioner McKee thanked those in attendance for their participation, attention, and 8 interest. 9 Chair Price said the Juneteenth events were great and the event at the courthouse on 10 June 17th was inspiring and surreal, as well as the renaming of the transit center for Howard and 11 Lillian Lee. She said the South Orange Rescue Squad will be celebrating their 50th anniversary 12 this weekend and all commissioners are invited. 13 14 15 4. Proclamations/ Resolutions/ Special Presentations 16 None. 17 18 19 5. Public Hearings 20 None. 21 22 23 6. Regular Agenda 24 a. Approval of Fiscal Year 2022-23 Budget Ordinances and County Fee Schedule 25 The Board considered approving the Fiscal Year 2022-23 Budget Ordinances and County Fee 26 Schedule. 27 28 BACKGROUND: At the June 9, 2022 budget work session, the Board of County 29 Commissioners made decisions regarding the County's FY2022-23 budget. See the 30 following attachments related to those decisions: 31 32 • Attachment 1 — the Resolution of Intent to Adopt the FY 2022-23 Orange County 33 Budget outlines the actions approved by the Board of County Commissioners on June 34 9, 2022 35 • Attachment 2 — the FY 2022-23 Budget Ordinance is the legislation implementing the 36 FY2022- 23 Annual Operating Budget for Orange County, including Grants Project 37 Ordinances 38 • Attachment 3 — the FY 2022-23 County Fee Schedule 39 40 Travis Myren made the following PowerPoint presentation: 41 42 4 1 Slide #1 Items 6-a and G-b � ORANGE COUNTY NORTH CAROLINA Approval of F'Y2022-23 Operating and Capital Budgets June 21, 2022 2 3 4 Slide #2 Operating Budget • Property Tax Rates - Countywide Ad Valcre+n 83.12 cents per$100 value - CW@I Hill-Carftwro City Schools Di uct Tax 18.30 cents per$700 value - Fire Qlstnots Varies by District,see table Employee Pay and Benefits - 3%wage adjustment - Merit pay program adjustments - Saiary schedules-Including slap program for pubtic safety ctassllcations - Living wage adjustment to$15.85 57tort tern disability program Additional vauntary benefits. ORANGECOUNTY NORT]I CAROLINA 5 6 7 Slide #3 Operating Budget • Amendments to the Recommended Budget Reetore Sunday hours at the Library 0f @1 by American Rescue Pian Act 5uilstllution In Social Services • Approval of New Positions - 359 addrtiorbal full time equivalents ^ 27 at lie new pm3are.n Sherilrs.r��w Intl Fina'.geircy Meda315erx�s • School District Funding $83.5 mlllon current expanse divided by average dally membership 521.8 miliare schoo9 debt service $3.7 million Scholl Resource{FRicem and School Nurses ORANGE COUNTY MORTa t CAROLINA 8 5 1 Slide #4 Operating Budget • Year 1 of the Capital Investment Plan 510.9million for County Projects 528.55 millian for Schna Prgects 5722,353 for Solid Waste 5520,006 for Sporisplex • County Fee schedule — No change from Recommended Budget ORANGE COUNTY 2 ?.ORT11 r—kPQLINA 3 4 Slide #5 Operating Budget • Other Provisions in Budget Ordinance Privilege Licenses Animal licenses Board of Commissioners Cmmpensaiicm—34A wage adjustment Budget Control Policies Fund's C uFtsida ofthe General Fund — Contract Approval and Purchasing Policies PToj@dt Grant Ordinance IarAmerican Rescue Plan Act Funds ORANGE COUNTY +;�R I 1 r CkROLIN.A 5 6 Travis Myren said "funds outside the general fund" includes things like the post- 7 employment benefit fund, health and dental fund. 8 9 Slide #6 Manager's Recommendation Adopt the FY2022.23 Budget Ordlnarl and FY2022-23 County Fee schedule,consistent with the parameters outlined in the Board's Resolulmn of Intent to Adopt the FY2022-23 Orange County Budget ORANGE COUNTY NOR-TI 1 wunLlNA 10 6 1 A motion was made by Commissioner McKee, seconded by Commissioner Greene, to 2 adopt the FY 2022-23 Budget Ordinances and the FY 2022-23 County Fee Schedule, 3 consistent with the parameters outlined in the Board's "Resolution of Intent to Adopt the FY 4 2022-23 Orange County Budget." 5 6 VOTE: UNANIMOUS 7 8 b. Accept the Ten-Year Capital Investment Plan (CIP) and Approve the Orange County 9 Overall CIP Projects of$40,610,532 for FY 2022-23 10 The Board accepted the FY 2022-32 Orange County Five-Year Capital Investment Plan (CIP), 11 and considered approving the Orange County Overall CIP Projects of$40,610,532 for FY 2022- 12 23. 13 14 BACKGROUND: For over 20 years, the County has produced a Capital Investment Plan (CIP) 15 that establishes a budget planning guide related to capital needs for the County as well as 16 Schools. The current CIP consists of a 10-year plan that is evaluated annually to include year- 17 to- year changes in priorities, needs, and available resources. Approval of the CIP commits the 18 County to the first year funding only of the capital projects; all other years are used as a 19 planning tool and serves as a financial plan. 20 21 Capital Investment Plan — Overview 22 The FY 2022-32 CIP includes County Projects, School Projects, and Proprietary Projects. The 23 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 24 Durham Technical Community College — Orange County Campus projects. The Proprietary 25 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 26 27 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 28 property tax growth over the next five years, and 4% sales tax growth. Many of the projects in 29 the CIP will rely on debt financing to fund the projects. 30 31 Attachment 1 is the FY 2022-32 Capital Investment Plan Overall Summary of $40,610,532 32 (individual projects were provided to the Board of County Commissioners at previous work 33 sessions, and revised project funding was discussed at the June 9, 2022 budget work session). 34 35 Attachment 2 lists County Capital Projects Summary totaling $10,854,009 in FY 2022-23 (Year 36 1). 37 38 Attachment 3 lists Proprietary Capital Projects Summary totaling $1,242,363 in FY 2022-23 39 (Year 1). 40 41 Attachment 4 lists School Capital Projects Summary totaling $28,514,160 in FY 2022-23 (Year 42 1). 43 44 Travis Myren continued with the following PowerPoint presentation: 45 46 7 1 Slide #7 Capital Investment Plan Approve Year 1 of the Capital Investment Plan as amended — 554,610,532 total Yrar I knidin 51 ' $17 Urniem fvlr forty�Proyes 242.-M5 far Sold VrVsL-and SPurLSF� + 57b.'.•miLicn far amod Prop Lye Incarpara€esAnwrtmenls to Year 1 • ALM M A,D]D far Perp•HIG MIrII-Park ' R—e flmate e'+-W fxa.rt la Qua.9e Air d ws iia 0 evadable Anis Add 5115 ODe to.—A,lite vand.Lo ekcca Reduce S388,aDOfor amGUarcae awhi-ir ed for Ft se N rc 1.3} • Red urP S450DO Nr Fife kgW9 el ser, a Pur Sed r,FY2021.22 Add S21)0.WD krr Erne,,Wr,V Medical Sere R.—I and QwLacernert Rird ORANGE COUNTY rs^Wn I CAROLINA 2 3 4 Slide #8 Capital Investment Plan Acceptance of the Ten Year Capital Investment Plan IfWartant for debt modeling PtoJecttiming sugatl tocllange ProJacts subpa€to change ORANGE COUNTY M1IOR75I CAROLINA 5 6 7 Slide #9 Manager's Recommendation • Accept the FY 2022-32 Orange County Ten-Year Capital Investment Pla n • Approve County projects and associated funding for FY 2022-23 as slated in Attachment • Approve the FY 2022.23 Proprietary Capital projects as stated In Attachment 3 • Approve the FY 2022-23 School Capital projects as staled in Allachmenl4 wm-- ORANGE COUNTY NORTI t CAROLINA 8 8 1 A motion was made by Commissioner Fowler, seconded by Commissioner Hamilton, to 2 approve funding for FY 2022-23 and adopt the FY 2022-23 County Capital projects as stated in 3 Attachment 2; the FY 2022-23 Proprietary Capital projects as stated in Attachment 3; and the 4 FY 2022-23 School Capital projects as stated in Attachment 4. 5 6 VOTE: UNANIMOUS 7 8 c. Amendments to the Network Development Agreement for Broadband Deployment with 9 North State Communications Advanced Services 10 The Board considered approving amendments to the Network Development Agreement with 11 North State Communications Advanced Services, LLC to deploy broadband service in unserved 12 locations in Orange County. 13 14 BACKGROUND: On April 26, 2022, the Board of Commissioners authorized the County 15 Manager to execute a Network Development Agreement with North State Communications to 16 deploy a fiber optic broadband network to unserved locations in Orange County. Unserved 17 locations are defined by State law as locations that do not have access to internet service that 18 provides speeds of 25 megabits per second (mbps) download and 3 mbps upload. The 19 statutory authority under which the County is authorized to make grants for broadband 20 deployment only allows those grant funds to be used to serve unserved locations. 21 22 During the meeting at which the agreement was originally considered, an attorney representing 23 Spectrum Communications asserted that many of the addresses in the proposed service area 24 were served by Spectrum and, therefore, were not unserved. If that were the case, County 25 grant funds could not be used to fund connections to those addresses. County staff delayed the 26 final execution of the agreement with North State pending resolution of this dispute with 27 Spectrum Communications. 28 29 Due to the nature of the telecommunications industry, identifying specific unserved addresses is 30 difficult. There is no official map that identifies specific locations or addresses that are defined 31 as served or unserved. The Federal Communication Commission (FCC) maps, for example, 32 are imprecise since they only provide information by census block, not specific addresses within 33 that census block. North State compiled a list of addresses that the company believed were 34 unserved based on their engineering and mapping. The only way to verify addresses that are 35 served by Spectrum Communications is to individually search for them on the Spectrum 36 website. 37 38 Spectrum Communications initially claimed that the company provided service to over 4,700 39 addresses that were intended to be funded with County grant funds. Through a verification 40 process that included staff from the County, North State Communications, and Spectrum 41 Communications, the list of served addresses was refined to 3,528. While the number of 42 addresses that are funded with County grant funds has decreased, the total number of 43 addresses served, linear miles of fiber installed, and the cost to install the fiber is not impacted. 44 The disputed addresses are in locations that are either along the fiber route that will be needed 45 to reach the unserved addresses or are in more densely populated areas which North State has 46 a strong economic interest to serve. 47 48 The proposed contract amendments refine the list of addresses funded with County grant 49 dollars and address concerns raised since the original contract was considered. 50 51 1. Refining addresses funded with the County grant 9 1 The proposed contract amendment revises the number of addresses funded with County 2 grant dollars from 9,898 to no less than 6,370 with corresponding changes to the 3 address list in Attachment B. The amendment also generally prohibits County grant 4 funds from being to be used to provide service to already served locations. 5 6 2. Expansion of the service area 7 The original service area defined in the contract only included those areas where the 8 County had identified unserved households. The North State construction plan extends 9 beyond that area. The contract amendment proposes to expand the service area to 10 include the entirety of North State's planned construction. This means that North State 11 will be obligated to serve any unserved address in the expanded service area and that 12 those addresses will be automatically added to the list of addresses in Attachment B. 13 14 The only limitation to this obligation outside of the original grant area is if the cost of the 15 fiber extension would be double the average cost of passing homes in the service area. 16 The average cost to pass each address is $3,700, so twice the average cost would be 17 $7,400. This cost is equivalent to an installation of greater than a mile to serve less than 18 eight homes. 19 20 3. Price and network performance protections expanded to the entire service area. 21 The original contract included a mandatory low cost service option, limitations on price 22 increases, and performance guarantees for network reliability and performance for 23 addresses funded through the agreement. The contract amendment extends these 24 protections to any address in the service area. 25 26 4. Low cost service offering modified to remove cost barriers 27 The original contract required a low cost service to be available to subscribers in Orange 28 County to help remove barriers to access. That original offering was 200 mbps 29 symmetrical service for $40 per month. The contract amendment proposes to change 30 the low cost option to 100 mbps symmetrical service for $30 per month which is 31 equivalent to the discount offered through the FCC's Affordable Connectivity Plan. 32 Aligning these amounts will remove all cost barriers associated with paying for monthly 33 service. 34 35 5. Payment schedule revised to reflect new address list 36 The original agreement required the County to pay up to $10 million in American Rescue 37 Plan Act (ARPA) funds as a grant to North State in three installments. The number of 38 connections that would have to be enabled to receive the final installment has been 39 revised to comport with the new list of addresses, changing from 6,898 to 3,396. 40 41 6. Construction schedule revised to reflect new address list 42 Based on the location of the households contained in the new list of addresses, the 43 contract amendment delays the completion of phase 1 of the project from April of 2023 44 to June of 2023. The sequencing of the remaining phases is consistent with the initial 45 plan. The number of homes served during each phase has also been changed to reflect 46 the change in the number of locations funded with County grant funds. 47 10 1 Phase Homes Added Date 1 1,000 June 2023 2 1,000 September 2023 3 1,000 December 2023 4 1,000 March 2024 5 1,000 June 2024 6 1,370 September 2024 TOTAL 6,370 2 3 7. Adjacent addresses not included in the expanded service area 4 Some addresses in Orange County that are adjacent to the service area were not 5 included due to engineering constraints. Although not part of the revised contract 6 language, the County and North State have agreed to revisit those addresses once final 7 engineering is completed in December 2022. At that time, North State will have finalized 8 the specific fiber routes and will be able to confidently advise the County on what would 9 be necessary to extend service to unserved households in these limited areas. 10 11 Travis Myren made the following PowerPoint presentation: 12 13 Slide #1 ORANGE COUNTY NORTH CAROLINA Agreement with North State Communications for Broadband Deployment Board of Orange County Commissioners June 21,2622 14 15 16 Slide #2 Changes to the Agreement • ReCnes Addresses to be served with County Grant Funds - Defirition of"Unserved•-no access to 25 X 3 mbps service Counly may only apply grans tins to"unserved`addresses - Vel cation process decreases County funded addresses to 6,370 horn 9,398 - General pro4li1bition on using County grant fonds to extend service to"served' addresses • Corresponding Changes to Other Provisions - Attachment 9-List of Addresses revised to reawva"served'address Addresses served to recelve final payment-revised to 3,3% Construction schedule delayed two months due to location of unserved addresses PNfl aIle naw,}ne W23 na nesl I OW hm sa'd • Se9us•grq rz*•a5 Ta Mme wish 6.3itI horny smatl by 5eGrsaex 2J24 ORANGE COUNTY 17 NOR]]I CARO LIN A 11 1 Commissioner Fowler asked about the verification process decreasing the funding from 2 9,898 to 6,370 addresses and the final payment. 3 Travis Myren said by the time they have reached final payment there will have been two 4 other payments that are scheduled installments, and this would be the balance remaining. 5 Commissioner Fowler asked if they do not have to serve all 6,370 to receive the final 6 payment. 7 Travis Myren said by the end of the payment schedule, all 6,370 will be served but there 8 is an installment prior to the final that reflects the balance of addresses. He said when you add 9 all the houses served it will add up to 6,370. 10 Commissioner Hamilton asked if new addresses that are unserved came on. She asked 11 about the schedule delay related to this. 12 Travis Myren said the first scheduled payment was to serve 3,000 addresses but the 13 location was not defined. He said that what was left were the addresses that were in the furthest 14 parts of the county. He said that takes more fiber and more work to reach those first 3,000. 15 Commissioner McKee asked if this moved back the final completion date. 16 Travis Myren said everything gets bumped back by two months, so the final date is now 17 May-June 2023. 18 Commissioner McKee said he wants to clarify that the reduction from 9,898 to 6,370, 19 does not mean that there are 3,000 homes that are unserved, they just aren't on this list 20 because Spectrum challenged their viability. 21 Travis Myren said yes, county grants can't provide services to served addresses. 22 Commissioner McKee said Spectrum is saying 25/3, but some are getting 10/1. He said 23 that Spectrum may be on legal grounds for the county not being able to use grant funds, but 24 NorthState can fund it on their own. 25 26 Slide #3 North State Service Area Revised OP 27 28 Travis Myren said any unserved address within the service area, NorthState has an 29 obligation to serve. 30 Slide #4 12 Locations Served • Serve any additional unserved households within the polygon consistent with the terns of the contract Limitatiorm on price increase% Low costserrlce option — Network performarrce levels Network refrabitily levels New addresses subject to double average cost to serve 3imitatlon Low Cast Option Modified — Eliminates monthly out of pocket expense for residents participating in the Amordabte Cunneciivity Plan-$W per month • Adjacent Addresses Not Included in Service Area Revisit after final engineering�Deaember 2022) ORANGE COUNT1 nr�Krn.�.�rncv. 1 2 Commissioner McKee said that even though this drops to 200 megabytes per second to 3 100 megabytes per second, this is still considerably faster than many people have today. 4 Commissioner Hamilton asked what they are referring to low cost. 5 Travis Myren said when the out-of-pocket monthly expense went down, the speed 6 decreased as well. He said it is adequate service. 7 Commissioner Hamilton asked about the criteria for the affordable connectivity plan. 8 Travis Myren said he will follow up with that information, but believes it is tied to federal 9 poverty levels. 10 Commissioner Greene said that the RFP specced 100 megabytes as the baseline and 11 that meets the federal guidance. 12 Travis Myren said the federal guidance is 100 MBPS. 13 Chair Price asked if 100 MBPS would support three children doing schoolwork and a 14 business at the same time. 15 Travis Myren said it might be more of a strain for higher number of people in a 16 household, but it is adequate for most households. 17 18 Slide #5 Manager's Recommendation • Approve and authorize the County Managerto sign the amended Network Development Agreement and any amendments that do not exceed the contraatamount with North State Communications Advanced Services.LLC to construct.operate,and maintain a fiber to the premise network in unserved locations in orange County ORANGE COUNTY N'LRTt t CAROLINA. 19 20 21 PUBLIC COMMENTS: 13 1 Amanda Hawkins said she is an attorney with Brooks Pearce in Raleigh. She said she is 2 speaking on the NC Cable Telecommunications Association and one of its members is 3 Spectrum and Charter. She said that a colleague spoke to them previously and noted that North 4 Carolina law only allows counties to award broadband grants to unserved areas. She expressed 5 concern that the NorthState grant service area would include a large number of locations that 6 are already served by Spectrum. She said that after the April 26th meeting, they have worked 7 with the county's legal staff to identify a subset of location from the prior list that are presently 8 served by Charter. She said that these conversations have resulted in the amendment that is 9 before them tonight. She said that there are over 3,000 addresses that need to be removed. 10 She said that this amendment does not solve the legal problem. She said that the law only 11 permits counties to issue grants to unserved areas and this project does more than that. She 12 said that to fix the legal issues, the amount of the grant needs to either be reduced by 36% or a 13 new 3,528 unserved locations need to be identified to add to the grant. She said the 14 amendment attempts to address this by requiring NorthState to serve any unserved locations 15 that it is building to, but the law does not allow a county to overbuild. 16 17 A motion was made by Commissioner Greene, seconded by Commissioner McKee, to 18 approve and authorize the County Manager to sign the amended Network Development 19 Agreement and any amendments that do not exceed the contract amount with North State 20 Communications Advanced Services, LLC to construct, operate, and maintain a fiber to the 21 premises network in unserved parts of Orange County. 22 23 VOTE: UNANIMOUS 24 25 d. Regulation of Gatherings on and near School Property and Public Playgrounds 26 27 PURPOSE: To present for second reading an ordinance regulating picketing on or within 1,000 28 feet of school property and public playgrounds. 29 30 BACKGROUND: The Board of Commissioners requested information on how the County may 31 regulate protests or large gatherings in Orange County. The Board initially received information 32 on this subject at its February 1, 2022 Business meeting. At that meeting the Board discussed 33 many aspects of this type of regulation including prohibiting large gatherings on certain public 34 school properties. The Board further discussed this topic at its May 10, 2022 work session. At 35 that work session the Board determined parades would not be regulated and provided further 36 direction to the County Attorney to be brought back to the Board for future consideration. At the 37 June 2, 2022 work session, the Board determined to move forward with an ordinance prohibiting 38 picketing on School Property. The agenda materials for each prior discussion may be viewed at 39 the links above. 40 41 Pursuant to the Board's prior discussions and input, the County Attorney revised the draft 42 ordinance which generally provides as follows: 43 44 • Only covers Picketing conducted on, or within 1,000 feet of, School Property and Public 45 Playgrounds; 46 47 • Declares violations to be subject to a monetary fine, equitable relief, or trespass 48 depending on the facts and circumstances. 49 50 Recent changes to North Carolina law provide that when a local ordinance involves a potential 51 criminal penalty, the ordinance may not be adopted at the meeting at which it is first introduced. 14 1 Such an ordinance may only be adopted at the next regular meeting following its introduction. 2 Because one potential penalty of this ordinance is trespass, which is a statutory misdemeanor, 3 this ordinance may only be adopted at its second reading. First reading for this proposed 4 ordinance occurred at the Board's June 7, 2022 Business meeting. 5 6 John Roberts said this is the fifth time this has been on an agenda for the Board to 7 discuss. He said that each time it has gotten smaller, and he recommends that it get a bit 8 smaller tonight. He said it would prohibit protests on school property when there are students 9 present for any purpose. He said that there are three types of public forum as it relates to 10 government property. He said the traditional public forum, limited public forum, and nonpublic 11 forum are the types. He said that in a traditional public forum, the government may not regulate 12 speech and gave the example that the courthouse steps or the lawn around the courthouse 13 would be places where speech could not be regulated. He said that a limited public forum is a 14 government property that has been specifically designated for freedom of expression but is 15 subject to certain kinds of limitation, either time, place, and manner, or event content, but it has 16 to be very narrow. He said that the Eno Arts Mill would be an example of this type of property 17 with artists having political works. He said that a non-public forum is something that is not 18 traditional or limited, or a designated area. He said that an example would be government 19 offices, the jail, public schools, and things like that. He said that the Supreme Court has said 20 that a government may place limits on spaces that are non-public forums, which is what school 21 properties are. 22 Chair Price said she should have prefaced this by saying that this was brought to the 23 Board by residents, so the Board is responding to those concerns. 24 John Roberts said that the recommendation for a change with the words "vigil" and 25 "observation." He said those were left over from sample ordinances from other jurisdictions but 26 does not fit the legal definition for the use of those words. He said that his recommendation is to 27 change the definition of picketer/picketing to the activity or circumstance whereby one or more 28 persons gather together for a common purpose for a protest or demonstration which primarily 29 promotes or objects to a person, policy, political candidate issue or action. He said that is the 30 only specific change that he recommended. He said that he notified the Board earlier that when 31 he was reviewing other buffer regulations that the county has developed by ordinance that the 32 1,000 feet that was requested by the school board does seem extremely lengthy. He said that 33 the next closest buffer regulation is 150 yards or 450 feet. He recommended the Board consider 34 another distance. 35 Chair Price said she received an email from Patrick Abele, and he said 1,000 feet is the 36 distance for registered sex offenders. 37 Commissioner McKee said going back to the definition, one person may be considered a 38 picketer. 39 John Roberts said it could be. He said that there was originally a minimum number and 40 the Board discussed that a minimum was not needed. 41 Commissioner McKee said that "any common purpose" is pretty broad. He said that 42 removing "vigil" and "observation" leaves protest, demonstrations, or other action. He said that 43 his other issue is with "or other action." He asked the attorney to define "other action." 44 John Roberts said he removed that in his recommendation because it was subjective. 45 Commissioner Greene said that she does not see the new recommendation in the 46 attorney portal or the other email. 47 John Roberts said that the recommendation is what he just read and that he sent an 48 email that contained the language. 49 PUBLIC COMMENTS: 50 Dale Hodson asked if the Board would be voting on an item that the public has not seen. 15 1 Chair Price said that it is in the public domain and that the amendment being discussed 2 by the attorney is a common practice. She said that the Board has the option to vote on the item 3 tonight. 4 Dale Hodson said that he does not have it in front of him. 5 Chair Price said that it would be in his packet if he accessed it online. 6 Dale Hodson said this is a bait and switch. 7 Chair Price said it was not. 8 Dale Hodson said that the ordinance is mean spirited and unconstitutional. He said that 9 it is mean spirited because it has been created to keep Orange County parents from free 10 speech activities regarding their schools. He said that it is unconstitutional because it prevents 11 speech, assembly, and redress, all guaranteed in the First Amendment. He said that it is also 12 unconstitutional because of the equal protection provided by the Fourteenth Amendment. He 13 said that students are not bound by the ordinance but everyone else is. He said that allows 14 students to picket, but he can't. He said this is a clear Fourteenth Amendment violation. He said 15 that if 1,000 students line the sidewalks leading to a school with their BLM signs that he can't 16 also join them with his BLM sign. He said that is a clear Fourteenth Amendment violation. He 17 said this ordinance is criminalizing these protected activities on private property as well. He said 18 that the Sheriff will be sent to cite them in their own backyards and that this ordinance is 19 madness. He said that the Board has said that the whole reason is to protect the emotional 20 health of kids, but where was that when they locked down, remote learned, and masked their 21 kids. He said that is what has damaged the kids' emotional health. He said that the Board says 22 that they want free speech but only in a way that does not hurt children. He asked what that 23 even means. He said that it means they do not want free speech. He said they want zero free 24 speech within 1,000 feet of a school other than for students. He said that they only want speech 25 that is regulated and controlled by the state. He said that this is exactly what the authors of the 26 First Amendment were aiming to prevent—an authoritarian government limiting speech. He said 27 that they say that their children must be protected, but that is a parent's job not the 28 government's. He said that if a child saw something that was offensive near a school today then 29 it is the parent's job to counsel, console, and discuss with the child. He said that they say they 30 can protest farther from schools, so their restrictions are okay. He said that the restrictions are 31 so drastic in the times and locations that it is as much a violation of the First Amendment as 32 restricting the content of their speech. He said that they say that all rights have limits. He said 33 that the courts have ruled that any restrictions must be limited and that this is not. He said this 34 ordinance should be removed from the agenda and that the Board should never bring it back. 35 He said they should stop meddling in their free speech. 36 Larry Tippens, retired Army and Department of the Army Civil Service. He said that he is 37 81 years old and if they do not want to get a lot of illness, pain, and misery then they should not 38 get old. He also said they should listen to a cardiologist that is somewhat controversial from 39 Florida State University. He said that you can hear his lectures to his lectures to med students 40 on fasting for survival. He said that he goes with Isaiah 65 and that is if you die at 100, you die a 41 young man. He said that people studying genetics say that we should have 125 years. He said 42 that having sworn to protect the constitution, things like this concern him because he has talked 43 to people who have escaped fascist governments. He said the things they see that chip away at 44 our freedoms terrorize those political refugees. He said they tremble when they speak, and they 45 are so afraid that we are only a year or two away from the same situation as Venezuela. He said 46 that you hear a lot of promises from people that are far left because they don't intend on 47 keeping those. He said if there is going to be a loss of free speech and assembly then he invites 48 how would they celebrate people like Martin Luther King, Jr. who is one of his heroes. He said 49 on picketing, where is the police report, and who has been hurt. He said that if someone was 50 carrying a sign and beating kids up then surely there is a police report. He said that losses of 16 1 the freedoms will lead to closing of church doors and burning bibles. He said that is not far off 2 and only a few years. 3 Dan O'Leary read a quote from JFK that said those who make peaceful resolution 4 impossible will make violent resolution inevitable. He said that they are not putting up with 5 curtailing the First Amendment and going after children. He said this will not happen. He said 6 this is not a joke and that the Board is trying to stifle the parents. He then read a quote from the 7 King James Bible, Matthew 18:6, that said but whoever causes one of these little ones who 8 believe in me to sin, it would be better for him if a noose was hung around his neck, and he 9 would drown in the depths of the sea. He said that he thinks that sexualizing kids is pretty 10 screwed up. He asked the Board if they thought the Lord would like that from them. He said that 11 the Board should wakeup and that he feels like he is in the twilight zone with the Board. 12 David Kolbinsky said he has been out of civic involvement for a while. He said from 13 1994-2003 he was on the Board of Education. He said that what caught his attention was that in 14 2019, the BOE was having issues and passed a resolution that the school system was 15 historically and systemically racist. He said that came as a shock because he was there for nine 16 years and served with Keith Cook, Delores Simpson, Brenda Stephens, and nothing like that 17 was talked about. He said that they had an achievement gap that was addressed every budget 18 cycle and there was never hesitation on anyone's part. He said that nothing like this rhetoric 19 was ever used. He said that sometimes that the board would be divided 3-4, but they all had an 20 agreement and didn't advocate for their constituency. He said they were there for all residents of 21 Orange County and all students. He said that he understands that there is quite a bit of 22 acrimony in the school system and that the former superintendent left abruptly after four years. 23 He said that he tried to call the former superintendent and ask why but that all he would say is 24 that he was burnt out and he wanted to go do something else. He said that he called a board 25 member that was on the board at that time, and it was worse because all they said was that 26 they would not talk about politics. He said that he ran for the board because a superintendent 27 was there that wanted to do something called outcome-based education. He said that they did 28 not know what that was but that they were worried about what outcomes they were wanting. He 29 said that they were bringing something into the school system other than reading, writing, and 30 arithmetic. He said that the superintendent worked for them for ten years and when he left, 31 Randy Bridges was doing such a good job, that he was hired for superintendent. He said that 32 his problem with this ordinance is that they are weaponizing the BOCC and police against 33 parents to silence their concern about what is going on in the school system. He showed a sign 34 that he was carrying. 35 Jacquie Barker said she understands there is concern about harm occurring to children 36 on school property. She said that the alleged incident that happened to spark this ordinance did 37 not happen on school property. She said that the restrictions will now include private property 38 that is within 1,000 feet of a school. She said that the commissioners can now judge when a 39 private gathering can be considered a public event and shut it down while fining each person 40 $100. She asked what the definition for "school" is in the proposed ordinance. She asked if this 41 includes charter schools. She said if this is about protecting where children are present then 42 why aren't preschools and daycares included. She said that playgrounds will be included but 43 what about museums, art galleries, and parks where plenty of children are present. She asked 44 what they are trying to protect children from. She said all past protests were peaceful and asked 45 what this is trying to address. She said there is no evidence of imminent danger to children. 46 She said law enforcement is already in place for when the law is broken. She asked why they 47 would limit freedoms when there is already a system in place to deal with someone violating the 48 law. She asked where the statements from harmed students came from. She asked if the 49 protests actually came from someone that was at the protests that took place outside of a 50 football game. She asked if they came from the students that were in the targeted African 51 American studies class at Orange High School. She asked if they came from school board 17 1 members or a superintendent that wanted to talk about white nationalist hate groups and 2 showed a news video of the protest near the football game. She said that those students were 3 not even at the protest to give an accurate statement. She asked if they were aware that this 4 protest was organized by students to originally take place in the student parking lot but that it 5 was shutdown by intimidation and threats by the principal. She said that is how it ended up 6 taking place off of school property. She said that the Board is being played by a group of 7 activists that are intolerant to different voices and that they are falling right into the trap. She 8 said that the goal is to take away small bits of their freedoms here and there and that it isn't 9 noticed when it falls under the guise of safety. She said that it is then further validated by 10 virtuous praises and agreements with one another. She said they are being subverted and now 11 they all believe in more control and more restrictions on the people. She said that the next thing 12 they know is there will be zero rights and that includes the commissioners. She said that when 13 you trade security for liberty, you lose both. She said they could stop this now by voting against 14 the ordinance. 15 Dylan Sylvan said he got an email about this proposed ordinance, and he said he 16 appreciates what the Board does. He said he went through the Orange County school system 17 and had a few hiccups, but it was a great experience growing up here. He said he's concerned 18 about what the next generation is being taught. He said there wasn't a lot of controversy about 19 what was being taught and it seems that has come back. He said that this seems to be the 20 heart of the issue, but he is not an expert on it. He said that he is worried on the effect of an 21 ordinance that is very broad where it puts law enforcement in a position where they aren't 22 enforcing the law, they are enforcing the dictates of the facility that is in a position of authority. 23 He said this gets into a situation where they are the police, and this is similar to trespassing 24 laws. He said this gives police a framework who has a right to be there even if one might not 25 agree with what someone has to say. He said this is what is tearing out country apart. He said 26 we need to get to a place where the law isn't being used against each other. 27 Laurie Teper said she is concerned with 8-s. She said she is outraged that they are 28 considering passing it. She said it has nothing to do with safety of children and is targeted at 29 parents. She said this will keep them from protesting anything they don't agree with on the 30 school board. She said that most of these parents are working and put trust in the school 31 system. She said they don't have time to attend school board meetings. She asked if there is 32 evidence of crimes being committed at past protests and the evidence of victims from the 33 protests outside of the football games. She said there is not any because no one was breaking 34 the law. She asked if Chairman Doyle was even there. She asked where the students are who 35 claimed they feared for their lives. She asked if there are any written comments supporting 36 those claims. She said now because the Orange County School Board deems parents as 37 threatening, they want to eliminate the ability of any concerned parent to speak out against any 38 policy. She said that a three-minute comment doesn't get a lot of attention. She said that one 39 person mentioned the First Amendment during the Board's discussion of the item. She said they 40 are crossing dangerous lines of thinking if they pass this ordinance. She said the public's right 41 to petition the government for a redress of grievances is at stake. She said she is thankful the 42 language on vigil and observation is proposed to be changed. She quoted John Adams and 43 said that liberty, once lost, is lost forever. 44 Sarah Snipes said she is a parent of students at OCS. She said her children were part of 45 the protest that alleged harm to other students. She said that the individuals that claimed harm 46 was done to them are not here tonight because the harm did not happen. She said that the hate 47 comments that were derived for the hate resolution that the school board developed was 48 because three school board members went into an African American studies class and solicited 49 those comments from students by using video footage from a news channel. She said that the 50 way she knows this is because a close friend of her son's was in the class when it happened. 51 She said she wanted to speak clarity into where this is coming from. She said this is a complete 18 1 political agenda against parents that wanted to have a respectful protest, a student-led protest, 2 to protest spectator rights to go into football games. She said that the reason that the school 3 board wanted to shut that down is because there was a group of students wanted to go and the 4 students had a certain political affiliation they didn't agree with, so the other side of the political 5 affiliation showed up, and they are the ones embedded with the school board, to try to push this 6 hate resolution. She said there were no crimes committed and this was done peacefully. She 7 said the protest was in October and this is an attempt from the school board to silence the 8 parents. She said that parents have tried to bring several atrocities to their attention. She said 9 they have brought concerns of pornography in books and school grades. She asked if the 10 commissioners knew that Orange County is the third highest ranked school system in the state 11 of North Carolina on per pupil spending. She said they spend $20,000 more per student and 12 their graduation rates are 3% lower, but they're worried about protests on the side of the road 13 instead of the education of children. She said they are watching and will pay close attention. 14 She said that citizens are holding them accountable and that she does not agree with the 15 attorney's assessment on the infringement of their free speech. She said to tread lightly on the 16 vote and to honor their country. 17 Gretchen Schmid said 1,000 feet is not on school property and not part of non-public 18 forum. She said that the impetus to regulate freedoms of speech seems to have been inspired 19 by claims of illegal activity and endangerment of students near school property. She said these 20 claims are being made from a school board where none of its members were present, except for 21 one and that she was ironically chased by them as they were yelling fascist at her while she was 22 passing out a small card that had information about a parent research project. She said there 23 are 700 people and counting, who have thanked OCS Truth for parents gathering and 24 disseminating that information. She said that society has a system for dealing with law breakers 25 and there have been none in the stories that have been shared. She said it is important to ask 26 why parents and community members were coming out to exercise their First Amendment rights 27 in the first place. She said that it is because they do not feel safe sending children to school 28 where there are assignments describing illicit, abusive, and erotic sexual behaviors and acts. 29 She said that parents do not feel safe that their child's private medical information is not shared 30 school wide, and then they are being bullied, intimidated, and ostracized by staff and peers 31 when personal information has been shared. She said that parents to not feel safe when their 32 children are attempting to learn in a polarized environment, dressed in emblems and symbols of 33 actual events that have led to billions of dollars of damage and the destruction of private and 34 public property as well as documented attacks on individuals, some of which ended in death. 35 She said that parents do not feel safe sending their kids to a place where they are attempting to 36 learn in an environment where content depicting rape, incest in children, providing sexual acts 37 for adults are displayed in a prominent spot on a library shelf. She said that parents do not feel 38 safe when their children are being shoved in the hall and into lockers after they have expressed 39 religious beliefs. She said that parents came out in force as soon as the school board meetings 40 were happening live again. She said that the OCS school board has established a reputation of 41 distancing itself from the people and suppressing their attempts at expressing their beliefs. She 42 said that it is imperative this body hold to the supreme law of the land. She said that it was said 43 at the last meeting that they are not trying to control but rather to restrict. She said that the 44 definition of restrict is to prohibit and that whether it is restrict or control, both are restricting of 45 freedoms of speech. 46 Courtney Geels said she is the Republican Nominee for US Congress District 4. She 47 said she grew up in Hillsborough and went through the school system of Orange County. She 48 said she is appalled at the direction this Board is going. She said this ordinance is targeting 49 parents. She said that if she is elected, if she disagrees with a constituent, she will still listen to 50 them. She said they are working against a group of their own constituents if this regulation is 51 passed. She said they are all aware of the events that led up to the May elections. She said 19 1 there is a coordinated effort between the school board, Orange County government, and now 2 the County Commission and that it is very manipulative and unconstitutional. She said this is 3 blatantly against the First Amendment and that it is the Sheriff's duty to uphold the peoples' 4 constitutional rights. She said that if this is passed it is a message that they do not care about 5 the Constitution. She said if the Sheriff then chooses to enforce the regulation, then he is saying 6 to the citizens that he is denying the oath of his office to defend the constitution of North 7 Carolina and the US Constitution. She said that if Sheriff Blackwood enforces this it will be a lie 8 to the people and to God. She said there will be legal ramifications against each of them if they 9 pass this. 10 David Ogden said to please excuse him if he is a little emotional. He said that his 12- 11 year-old daughter lost her two last baby teeth this week and while it is the cutest smile ever, it is 12 a reminder that it is the end of a phase for her. He said that he should be with her tonight, 13 listening to her read and laugh, and talk about her day but instead, he has to be at the meeting 14 to defend her future against would-be tyrants. He said that the fact that this regulation is even 15 coming up for a vote reveals that most of the commissioners have a complete disregard for the 16 Bill of Rights. He said that this ordinance would strip residents of right to peaceably assemble. 17 He said that it depends on fear and submission to suppress. He said that like the school board, 18 this Board has a palpable fear of citizens in the community exposing bad actions by elected 19 officials. He said that the efforts that they are afraid of are tantamount to rebel. He said imagine 20 what those that seek to shed light could do with more time and more motivation. He asked if 21 they think this ordinance will weaken those that stand for liberty. He said that their actions only 22 serve to expose those who vote for these as Machiavellian usurpers of Constitutional rights. He 23 said that the days of no accountability are over. He said that he will be watching and will be 24 disseminating the results of each of their votes to the community. 25 Kathy Arab said this ordinance is unconstitutional. She said it violates the rights of any 26 person that shares a difference world view than that of Orange County's social justice goals. 27 She said that it diminishes individuality. She said that the people elected the commissioners, so 28 the people should carry as much as or more weight than any non-governmental office or from 29 those that provide grant monies with strings attached. She said that America's founders were 30 thinking of them when they wrote the constitution. She said that measuring the social justice 31 impact of the ordinance is interesting to her because the dictionary definition of social justice is 32 state redistribution — which is politics and power — about groups and not individual. She said 33 that critical social justice is inherently incompatible with the world view prevalence in the 34 Constitution. She said that the difference is that social justice defines equity as the same 35 outcomes and the Constitution defines justice as equality, the same opportunities. She said that 36 social justice missions to redress grievances is defined by critical theories. She said that means 37 that any time the numbers aren't equal, you know there isn't equity, but this doesn't align with 38 the natural world. She said that critical social justice is narrow and authoritarian. She said that 39 the people are not intent on gaining political power to force people to do justice. She said that 40 their greatest desire is the freedom to express their convictions. She said that critical social 41 justice does not tolerate a variety of ideas because critical social justice is a source and means 42 of oppression. She quoted Milton Freeman — "A society that puts equality, in the sense of 43 equality of outcomes, ahead of freedom, will end up with neither equality nor freedom...use of 44 force to achieve equality will destroy freedom and the force introduced for good purposes will 45 end up in the hands of people who use it to promote their own interests...One of the great 46 mistakes is to judge policies and programs by their intentions, rather than their results." 47 Karen Raines said 1,000 feet is restrictive of freedom of speech and assembly. She said 48 both are outlined and protected in the Constitution. She said that in another discussion in this 49 topic, someone mentioned other counties joining the voices from Orange County and that those 50 outside voices should not be heard. She said that those voices that are here are here to oppose 51 an injustice that if permitted, would then spread to other counties. She said that freedom of 20 1 speech must not be limited geographically. She paraphrased a quote circa post World War II 2 stating "First they came for the [fill in the blank with a group of people,] but I did not speak out 3 for them because I was not of them. Then they came for the Jews, and I did not speak up for 4 them because I am not a Jew. Then, they came for me and there was no one left to speak for 5 me." 6 Charles Lopez said he is the Republican candidate for State House District 50 and the 7 state chairman for the Hispanic GOP outreach. He said that he went to school for public 8 administration and his professor said that as a public administrator, they try to do the most 9 good. He said this is doing the most harm. He said that as a public administrator, when he sees 10 the public coming out with this much passion, he has some doubt that this is not the best time to 11 adopt this ordinance. He said that maybe it is not the right wording to accomplish their noble 12 intent of protecting children. He said there is power in the constituents sitting here today. He 13 asked them to reject the ordinance if they have any doubt. 14 Robert Thomas said this is part of the great American experiment. He said that the 15 forefathers established a system years ago that allows people to come forward to a place and 16 discuss their disagreements about ideas. He said this is the genius of the American system at 17 work. He said the Board has rights as well as parents and students. He said that greater rights 18 have to be with parents because they are ultimately responsible for raising good citizens. He 19 said that he would bet that every parent there tonight believes they have a solemn duty to raise 20 good citizens and that is why they are here. He said that protests are not just opportunities to 21 raise objections but are also an opportunity to reach out to likeminded people. He said that the 22 protests are not endangering children. He said that he takes the point of Mr. Roberts that it is 23 not a traditional public forum but when you have a situation where parents are feeling that the 24 very core curriculum of the school is antithetical to their children, then he contends that they 25 have a right to come and assemble peaceably because the First Amendment gives them the 26 right to. He said that he does not support the court rulings that seem to be unconstitutional. He 27 said that they need to support parents because they are the backbone of society, and they 28 should have the opportunity to object in the place of their choice. 29 Rusty Toley said he has never been to a meeting before. He said that he hears all the 30 parents say the same thing and then he looks at the Constitution and realizes that it is not 31 supported. He said that he feels bad for the Commissioners. He said the decision the Board 32 makes tonight affects everyone here and the future of the county. He said he likes living here 33 and asked them to do the right thing and vote against this. 34 35 Commissioner McKee asked if John Roberts was aware of law enforcement action on 36 any of the protests to arrest or remove any of the folks. 37 John Roberts said that when he spoke to Sheriff Blackwood about this potential 38 ordinance several months ago, he said that he or his deputies did not encounter any illegal 39 activity at, what he believes, was the protest or demonstration that led to this ordinance 40 discussion. 41 Commissioner McKee said that is the same discussion he had with the Sheriff. He asked 42 Mr. Roberts if he had heard of any physical altercations or if any harm came to anyone at any of 43 the demonstrations. 44 John Roberts said not to his knowledge. 45 Commissioner McKee said he has not either. He said that the school board approached 46 the Board due to a concern over students. He said he has sat through multiple discussions on 47 this, and has not heard of physical harm or crime, or threatening actions. He said this is a 48 solution looking for a problem. He said he understands that some people may feel intimidated, 49 and have angst, but no one is ever guaranteed protection against this. He said his primary 50 concern on an action like this is abridgment of freedom of speech. He said that without that 51 right, a lot of injustices that have occurred in past years, particularly to Black citizens, would not 21 1 have been addressed without people being vocal and protesting. He said he can't support this. 2 He said that 1,000 feet means that someone can't stand on Churton St. and would have to 3 stand at the intersection. He said that he has concerns with the younger children but they are 4 more resilient than a lot of people think. He said that he remembers growing up and hearing 5 language about certain groups of people and he immediately knew that was not right. He said 6 that his parents enforced that it was not right. He said that he expects a lot of parents at the 7 meeting are concerned about their children and other people's children, and he does not believe 8 they are at a point where they need to address this as a Board. He said that the Board has 9 enacted a lot of programs to reduce the interactions of law enforcement with citizens to keep 10 people out of the court system. He said that this would enact civil penalties, debt, and allows the 11 county to seek other equitable forms of relief against people who are on private property. He 12 said passing this puts law enforcement agency right in the middle. 13 Commissioner Hamilton thanked everyone for coming and said it is good to hear 14 concerns of this group. She said she hears a lot of concerns from parents about what is going 15 on at Orange County schools. She said she was on the CHCCS Board and understands that it 16 is difficult for parents to be heard. She said that there are a lot of ways that parents can work 17 together to be heard at schools without affecting the school environment of the students. She 18 said she supported this ordinance because she was concerned about what has occurred at 19 Orange County Schools. She said that she watched some videos from the events and went to 20 the Sheriff's Office to talk with them about it as well. She said that she spoke with individuals 21 that did feel intimidated by what happened. She said that she listened to the resolutions. She 22 said that as someone in mental health field, she has worked with students who have been 23 traumatized and intimidated. She said she does not take lightly the kind of school environment 24 that allows all children to feel safe. She said that there is an epidemic of mental health crisis in 25 this country. She said that there are a lot of factors, and it is paramount to have a school climate 26 that is safe to everybody. She said she is open to revising the distances. She said it is important 27 to have all students feel safe. She said that is the genesis to have an ordinance for picketing. 28 She said that there are other ways to do it and she encouraged them to do that, including 29 coming to the Whitted Building. She said she is in support of the county attorney's 30 recommended changes and agrees with lessening 1,000 feet to 450 or what is in line with other 31 ordinances. 32 Commissioner Bedford said this ordinance specifically excludes places of public 33 meetings. She said she supports this ordinance. She said that children need protection from 34 some behaviors of adults. She said there are other venues for adults to protest. She said that 35 she accepts the recommendations from the attorney and that 450 feet is more appropriate. 36 Commissioner Greene said there were people in favor at the last board meeting. She 37 said she is leery of this ordinance. She said she did not have evidence of the harm to students 38 and is not ready to move forward with this ordinance at this time. She said there is a long history 39 of political protests and as long as they are nonviolent, she doesn't believe children going in and 40 out of schools should be shielded from seeing a protest. She said that she doesn't believe this 41 is an urgent curtailment of First Amendment rights. She does believe the attorney has 42 accurately stated what the First Amendment is about. She said that the reasoning is that she 43 has not been convinced that there is harm that has been inflicted and she thinks that it is 44 important to allow people to protest in these circumstances. 45 Commissioner Richards thanked everyone for attending tonight. She said she believes 46 they have concerns about the school district that she hopes they are addressing those in a 47 forum other than just with the Board of Commissioners. She said she has respect for the right of 48 protestors and is disappointed in some of the reaction here. She said that it seems they are 49 saying that other people's concerns are not valid. She said that her concern is they were 50 presented with evidence. She said if they could accept that other people could be impacted in 51 ways that they are not, then people can be fair. She said that her biggest concern is the doubt 22 1 that Charles Lopez spoke to. She said she isn't ready to make a decision tonight. She said she 2 would like to understand more about the harm. She said she agrees with 450 feet and the other 3 recommendations by the county attorney. 4 Commissioner Fowler said she has participated in a demonstration on school property. 5 She said it was in support of teachers. She said the ordinance would make it more difficult but 6 weighing that against the student need to feel safe in a learning space which is tremendously 7 more important than inconvenience of finding a different place to protest. She said she 8 appreciates hearing the people's opinions and she appreciates that. She said that does not 9 mean we reserve the right to say anything, anytime, anywhere. She said the lack of an arrest 10 does not mean a lack of harm. She said she has been robbed in her office and she was not 11 physically harmed, and no one was arrested, but it leaves doubt. She said that if children do not 12 feel safe, they are required to go to school, and we want them to feel safe. She said it is 13 reasonable to consider how to make them feel safe. She said there are other ways to express 14 their opinions in emails, Facebook, at school board meetings, and at Board of Commissioners 15 meetings. She said that she agrees with the 450 feet. She said that if people feel the need to 16 wait, she said she is happy to wait. 17 Chair Price said this came to the Board from parents, school board members, and 18 students. She said they received a document from students. She said they are addressing those 19 concerns. She thanked the County Attorney for helping with this as was requested by the Board. 20 She also thanked the public for their points of view. She said that what bothers her is that there 21 is a gross misunderstanding of what this is about. She said from her perspective, the Board 22 was addressing a need to protect student's learning environment during school hours. She said 23 any other time outside of school hours, they can say whatever they want to say. She said there 24 are misunderstandings. She said the curriculum had nothing to do with this ordinance. She said 25 that her concern was to let the children go to school and not be bothered. She said that she 26 agreed with lessening the distance. She said no one is here tonight to speak in favor, and the 27 Board is in the middle, which is why she would be willing to wait, depending on motion made by 28 colleagues. She said she is concerned that the school board will be changing in the next two 29 weeks. She said the two coming on have been in the schools on a daily basis and 30 communicating on a daily basis. She said some people might think it is kicking the can down the 31 road but at the same time, there is a new school board that is going to be seated that would 32 have to carry out what is decided by the Board. She said that if there are concerns about 33 curriculum and the library, that is not what this is about, whatsoever. She said the Board is not 34 trying to restrict what is said to the school board. 35 Commissioner McKee asked John Roberts when this first came to the county. 36 John Roberts said it was either January 2022 or before. 37 Commissioner McKee said he understands the need to be deliberative. He said this is 38 the second reading of it, because this law requires that it be a second reading. He said he 39 doesn't know what is to be gained by pushing it down the road. He said he mentioned about 40 the effect of protests to address social justice issues and injustices. He said that growing up in 41 the 1950s and 1960s he heard people say they would address the racial issues later, but did not 42 say when the right time is. He said that 100 years ago, the Board would have all looked like him 43 and that changed because of protests. He said that it needs to be addressed tonight. He said 44 that while it may not be overly aggressive, it creates a slippery slope. He said that he thinks they 45 should kill the ordinance tonight. 46 Commissioner Hamilton said she supports delaying this. She thinks it would need a 47 second reading to go over the substantial changes. She said that the intent in her mind was not 48 to stifle parents and it was to protect students. She said getting the input from the new school 49 board will be good in the time they are waiting. She said there is a place that people protest in 50 Chapel Hill and that is a place that invites people to come and say what they want. She said that 51 there are a lot of protests and demonstrations that people get permits for. She said they can 23 1 support free speech and the rights of parents to advocate for their children and protect the 2 environment for all students. 3 Commissioner Greene read the email from the County Attorney. She said that this is a 4 second reading with different language. She said that is what is on the table but that is not what 5 was in the packet. She said there is a lot of confusion here about what the Board might be 6 doing. She said she does not think there is evidence, but it could come back more clearly so 7 they can have a debate about what it is. 8 Chair Price said the school board not listening to the parents is unacceptable. She said 9 that she hopes with the new board, it may be different. She said if not, come back to them and 10 they can try to do something. She said that parents should be in the schools as they feel they 11 should be. She said that many years ago she tutored in the schools and was astounded by how 12 many parents didn't even come to pick their child up after school. 13 14 Commissioner McKee made a motion to reject the County Manager's recommendation 15 and take no further action on this item. 16 The motion died for lack of a second. 17 18 A motion was made by Commissioner Hamilton, seconded by Commissioner Bedford, to 19 delay the discussion of the ordinance to a business meeting in October 2022. 20 21 Commissioner Richards asked if it was possible to specify in the ordinance while 22 children are present. 23 John Roberts said that it was included. 24 Commissioner Richards said she read it and it does not say when students are present. 25 John Roberts said it applies only during school hours or school activities during which 26 students are present on school property for educational, athletic, or school-sponsored 27 extracurricular activities. 28 Commissioner Richards said that has to stay in there and be clear. 29 Chair Price said the motion on the floor was to delay discussion of the ordinance to 30 October. 31 Commissioner Richards asked if when it comes back in October if that will be the first or 32 second reading. 33 John Roberts said that if the changes were more restrictive, it would have to come back 34 for a first and second reading. He said that the proposed changes were less restrictive. He said 35 that as a policy matter, it doesn't have to come back for a second reading. He said the statute 36 that was passed last year says a first reading and then the next regular meeting, so for that 37 reason, it will come back for a first and second reading. 38 Chair Price said it will come back as a new ordinance in the fall, at which time the Board 39 could get input from other school board members and parents. 40 Commissioner McKee asked why the delay until October. 41 Chair Price said that September provides time to draft changes, and then it could be 42 ready for October. 43 Commissioner McKee said it is already drafted. 44 Chair Price said it could be difference because it is coming back for a first reading. She 45 said that if the Board delays discussion of the ordinance it would have to be newly considered. 46 She said that the ordinance will basically die, or it will be comatose. 47 Commissioner McKee said it will not die with the motion. 48 Chair Price said John Roberts said the ordinance will have to come back for a first and 49 second reading. 50 Commissioner McKee said staff will retype the ordinance. He said changes were made 51 during the meeting. 24 1 John Roberts said whenever the Board wants it to come back, it will come back for a first 2 reading and a second reading. He said there would not be changes unless the Board directs 3 those between now and the first reading. 4 Commissioner Hamilton said she pulled October out of the hat, because the Board did 5 not know what might be on the agenda in September. She said a delay will give the schools 6 time to have input and they can see where things stand. She said she is okay with rethinking 7 this and if there is a way to protect children and not abridge other peoples' rights. 8 Commissioner Greene asked what the Board needed to do to change the language 9 about the definition of picketing to add for a protest or demonstration and take out the other 10 clause. 11 John Roberts said no specific action is needed but if the Board agrees with it, he will 12 bring that to the Board. He said it would be a completely new first reading. He said that if the 13 Board was adopting at the meeting, they would need to specify adoption with the amendment as 14 proposed or as recommended. 15 Commissioner Greene said if the Board was in support of the amended language. 16 The Commissioners agreed. 17 Chair Price said she would like to speak with the members of the school board and invite 18 them to a meeting so they can hear all sides. 19 Commissioner Fowler said that the previous discussion included pickets and the size of 20 the signs. She asked if Board decided that they were not going to regulate the size of the signs. 21 Commissioner Greene said no, because it's not allowed under the proposed ordinance, 22 so there is no reason to regulate the size. 23 Commissioner Fowler said that the public can still picket outside of the Whitted building. 24 She asked if the Board did not want to address the issue at that time. 25 The Commissioners indicated that they did not want to address that issue. 26 27 VOTE: Ayes, 6 (Chair Price, Commissioner Bedford, Commissioner Fowler, 28 Commissioner Greene, Commissioner Hamilton, Commissioner Richards); Nays, 1 29 (Commissioner McKee) 30 31 MOTION PASSES 6-1 32 33 34 7. Reports 35 None. 36 37 38 25 1 8. Consent Agenda 2 3 • Removal of Any Items from Consent Agenda 4 • Approval of Remaining Consent Agenda 5 Discussion and Approval of the Items Removed from the Consent Agenda 6 7 A motion was made by Commissioner McKee, seconded by Commissioner 8 Greene, to approve the consent agenda. 9 10 VOTE: UNANIMOUS 11 12 a. Minutes 13 The Board approved the draft minutes from the May 10, 2022 and May 12, 2022 Board of 14 County Commissioners meetings. 15 b. Motor Vehicle Property Tax Releases/Refunds 16 The Board approved a resolution to release motor vehicle property tax values for three 17 taxpayers with a total of three bills that will result in a reduction of revenue. 18 c. Property Tax Releases/Refunds 19 The Board approved a resolution to release property tax values for one taxpayer with a total of 20 one bill that will result in a reduction of revenue. 21 d. Amendment to the Advisory Board Policy 22 The Board approved one substantive deletion from the Advisory Board Policy. 23 e. Fiscal Year 2021-22 Budget Amendment#13 24 The Board approved a budget amendment for Fiscal Year 2021-22. 25 f. Capacity Building Competitive Grant Award Acceptance 26 The Board accepted a Capacity Building Competitive Grant award and authorized the County 27 Manager to sign all grant documents necessary to execute the award between the County and 28 the North Carolina Emergency Management Division. 29 g. Excellance, Inc. Ambulance Purchase Service Agreement 30 The Board authorized the Manager to sign all documents necessary to execute the purchase of 31 three (3) ambulances from Excellance, Inc. 32 h. Updates to the Assistance Policy for the 2020 North Carolina Housing Finance 33 Agency (NCHFA) Essential Single Family Rehabilitation Loan Pool (ESFR20) 34 The Board authorized the Manager to sign the Orange County Assistance Policy for Essential 35 Single-Family Rehabilitation Loan Pool 2020 & Local Single-Family Rehabilitation Loans, 36 thereby adopting the policy. 37 i. JCPC Certification and County Plan for FY 2022-2023 38 The Board approved the JCPC Certification and County Plan for FY 2022-2023 and authorized 39 the Chair to sign the associated documents. 40 j. Resolution of Approval — Amendment to the Iski (Panthers Branch) Conservation 41 Easement 42 The Board adopted the Resolution approving the amendment to the conservation easement and 43 authorized the Chair to sign the Resolution and conservation easement amendment. 44 k. Contract Approval for the Whitted Complex Roof Replacement 45 The Board approved a construction contract with Owens Roofing, Inc. for the replacement of the 46 existing Whitted Complex roofing system; and authorized the County Manager to execute the 47 Agreement and to execute any subsequent amendments for contingent and unforeseen 48 requirements up to the approved budget amount on behalf of the Board, upon final County 49 Attorney review. 26 1 I. Orange County Southern Campus Expansion Stormwater Operations and 2 Maintenance Plan Agreement with Town of Chapel Hill (2501 Homestead Road, 3 Chapel Hill) 4 The Board approved the Stormwater Operations and Maintenance Plan Agreement with the 5 Town of Chapel Hill for the Orange County Southern Campus Expansion Stormwater Control 6 Measures; and authorized the Chair to sign the necessary paperwork upon final County 7 Attorney review. 8 m. Memorandum of Agreement with Administrative Office of the Courts 9 The Board authorized the Manager to sign the Memorandum of Agreement with the 10 Administrative Office of the Courts upon final review of the County Attorney. 1 1 n. Contract with the WB Brawley Company for Renovation of the West Campus Office 12 Building Third Floor 13 The Board approved a construction contract with the WB Brawley Company for the renovation 14 of the third floor of the West Campus Office Building and authorized the County Manager to 15 execute the Agreement and to execute any subsequent amendments for contingent and 16 unforeseen requirements up to the approved budget amount on behalf of the Board, upon final 17 County Attorney review. 18 o. Approval of Senior Lunch Caterer Contract 19 The Board approved and authorized the Manager to sign a food service caterer contract to 20 provide noon meals for the Home and Community Care Block Grant-funded Senior Lunch 21 Program at the Seymour and Passmore Centers, following review and approval by the County 22 Attorney. 23 p. Revised Memorandum of Understanding (MOU) for the Orange County Partnership to 24 End Homelessness (OCPEH) 25 The Board approved and authorized the Chair to sign a revised Memorandum of Understanding 26 for the Orange County Partnership to End Homelessness that reflects operations in place since 27 Fall 2020. 28 q. Funding Agreement Between Orange County and Alliance Health 29 The Board approved a funding agreement with Alliance Health for $1,164,848 ($897,045 in 30 MOE and $267,803 in outside agency funds), authorized the Chair to sign the agreement, and 31 authorized the County Manager to approve changes or amendments to the agreement during 32 FY 2022-23. 33 r. Authorization for the Chair to Sign a Letter of Intent to Realign with the Capital Area 34 Workforce Development Board 35 The Board authorized the Chair and staff to enter negotiations with Capital Area Workforce 36 Development Board on the details of alignment; authorized the Chair to sign a letter of intent to 37 realign with the Capital Area Workforce Board; and authorized staff to coordinate the 38 realignment process as prescribed by the Department of Commerce, including the development 39 of the consortium agreement for consideration by the Board. 40 s. Regulation of Gatherinqs on and near School Property and Public Playgrounds 41 This item was pulled from the consent agenda at the start of the meeting and made item 6-d. 42 t. Proposed Sale of the County Property (PIN #9779088613) Located in Chapel Hill 43 The Board approved the sale of the 0.12 acre parcel of property having PIN# 9779088613 44 located in Chapel Hill, NC through a negotiated offer, advertisement and upset bid process, in 45 accordance with North Carolina General Statute 160A-269; approved and authorized the Chair 46 to sign the resolution authorizing the sale through this process; and authorized the County 47 Manager to conduct the sale, accept the highest bid, and execute all necessary documents to 48 complete the sale. 49 27 1 u. Orange County Board of Adjustment Member Removal 2 The Board approve the removal of Scott Taylor as a member of the Board of Adjustment (BOA) 3 for non-compliance with Section IV of the Board of Adjustment's Rules of Procedure. 4 5 6 9. County Manager's Report 7 Bonnie Hammersley reviewed the Board's agenda for their Board retreat on Thursday, 8 June 23, 2022 from 9:00 AM-4:00 PM at the Bonnie B. Davis Center. She said they will discuss 9 Article 46 Sales Tax Proceeds Usage and Allocations in the morning along with the Board of 10 Commissioner's goals and priorities, followed by a discussion on Board operations in the 11 afternoon. 12 13 14 10. County Attorney's Report 15 John Roberts said filing deadlines for the state legislature came and went a few weeks 16 ago, and they have only passed three or four bills so far, and none with local impact. He said he 17 will continue to report if there are any bills passed with local impacts over the summer. 18 19 20 11. *Appointments 21 Added at the beginning of the meeting 22 23 The Board considered designating a member of the Alcoholic Beverage Control (ABC) Board as 24 Chair. 25 BACKGROUND: Pursuant to G.S. 1813-700, the Board of Commissioners shall designate a 26 member of the local ABC Board to serve as Chair. The ABC Board has recommended Patrick 27 Burns be appointed as Chair. 28 29 One of the following ABC Board members may be designated as Chair: NAME POSITION DESCRIPTION EXPIRATION DATE Patrick Burns At-Large 06/30/2024 current chair Judson Williamson At-Large 06/30/2024 Mike Zito At-Large 06/30/2023 Alice Mahood At-Large 06/30/2023 Elizabeth Carter At-Large 06/30/2025 30 31 Commissioner Fowler said Patrick Burns was nominated as Chair, and Elizabeth Carter 32 as Vice-Chair, at the most recent ABC Board meeting. She said the Board is bound by state law 33 to appoint an ABC Board member to serve as Chair, and that person then appoints the Vice- 34 Chair. 35 36 A motion was made by Commissioner Fowler, seconded by Commissioner McKee to 37 designate Patrick Burns as Chair of the ABC Board. 38 39 VOTE: UNANIMOUS 40 41 42 28 1 12. Information Items 2 • June 7, 2022 BOCC Meeting Follow-up Actions List 3 • Memorandum — Orange County Installs Twelve New Electric Vehicle Chargers as Part of 4 Clean Fuels Advanced Technology Grant Program 5 • Memorandum — Orange County Participating in Solarize the Triangle Program 6 • Memorandum — Orange County Public Library Strategic Plan 2022-2027 7 8 9 13. Closed Session 10 None. 11 12 13 14. Adjournment 14 Commissioner McKee informed the Board he will not be physically present for the Board 15 retreat on Thursday. 16 17 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 18 adjourn the meeting at 9:33 p.m. 19 20 VOTE: UNANIMOUS 21 22 23 Renee Price, Chair 24 25 26 Recorded by Tara May, Deputy Clerk to the Board 27 28 Submitted for approval by Laura Jensen, Clerk to the Board.