HomeMy WebLinkAboutAgenda - 09-06-2022; 8-g - Fiscal Year 2022-23 Budget Amendment #1 1
ORD-2022-022
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: September 6, 2022
Action Agenda
Item No. 8-g
SUBJECT: Fiscal Year 2022-23 Budget Amendment #1
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
PURPOSE: To approve budget, grant, and capital project ordinance amendments for Fiscal Year
2022-23.
BACKGROUND:
Note: The term "Deferred Revenues" used in several of the items listed below are also known
as unearned revenue or prepayments, and refers to revenue received in FY 2021-22 in advance
of FY 2022-23. Deferred revenue is reserved and accounted for on the County's balance sheet
as a liability to avoid expenditure in FY 2021-22. At the start of FY 2022-23, the deferred revenue
is then recognized on the income statement as revenue.
Environment, Agriculture, Parks and Recreation
1. The Department of Environment, Agriculture, Parks and Recreation (DEAPR) requests to
amend its budget with the following items:
• NC Matching Grant -- As of June 30, 2022, the department has $9,696 in deferred
revenue, for use in FY 2022-23, related to the Soil and Water division's NC Matching
Grant. Matching funds are used for office and educational supplies, staff training and
certification costs and award sponsorship.
• Streamflow Rehabilitation Assistance (STRAP) Program — DEAPR has received
$60,097 from the NC Department of Agriculture and Consumer Services, Division of
Soil & Water with a grant period of June 1, 2022 to December 31, 2024. These funds
will be used to protect and restore the integrity of drainage infrastructure through
routine maintenance to existing streams and drainage ways. This budget amendment
appropriates these funds and creates the following DEAPR Grant Project Ordinance
in the Multi-Year Grants Fund, outside of the General Fund:
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• STRAP Grant ($60,097) — Project #71361
Revenues for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
STRAP Grant Revenue $0 $60,097 $60,097
Total Project Funding $0 $60,097 $60,097
Appropriated for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
STRAP Grant Expenses $0 $60,097 $60,097
Total Costs $0 $60,097 $60,097
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Department on Aging
2. The Department on Aging requests to amend its budget with the following items:
• The Department on Aging has received $386,966 in American Rescue Plan Act
State Senior Center funds through Triangle J Council of Governments with a grant
period of July 1, 2022 to September 30, 2024. These funds will be used for access,
in-home supportive services, congregate nutrition services, home-delivered nutrition
services and family caregiver support services. This budget amendment
appropriates these funds and creates the following Department on Aging Grant
Project Ordinance in the Multi-Year Grants Fund, outside of the General Fund:
ARPA Aging Grant ($386,966) — Project #95029
Revenues for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
ARPA Aging Grant Revenue $0 $386,966 $386,966
Total Project Funding $0 $386,966 $386,966
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Appropriated for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
ARPA Aging Grant Expenses $0 $386,966 $386,966
Total Costs $0 $386,966 $386,966
• The Department on Aging has deferred revenue for the following programs:
o Mobility Management Grant — As June 30, 2022, the department has
$63,006 in deferred revenue, for use in FY 2022-23 remaining in the General
Fund, related to the Mobility Management Grant.
o Senior Wellness Program — As of June 30, 2022, the department has
$10,000 in deferred revenue, for use in FY 2022-23, remaining in the Senior
Wellness Annual Grant Fund.
o Nutrition Program — As of June 30, 2022, the department has $57,950 in
deferred revenue, for use in FY 2022-23, remaining in the General Fund,
related to the Nutrition Program.
o COVID-19 Supplemental Nutrition — As of June 30, 2022, $57,265 of
budgeted funding remains in the General Fund, for use through September
2022, related to the COVID-19 Supplemental Nutrition Program. This
amendment provides for the re-budgeting of the remaining amount to be
100% reimbursed by Triangle J Council of Governments.
This budget amendment provides for the receipt of these deferred revenues for use
in FY 2022-23.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Health
3. The Department of Health has received additional funding for the following items:
• Care Coordination for Children — The Health Department has received $11,979
in additional State funding for the Care Management for At Risk Children Program.
The grant period runs through May 31, 2023. The funds will be used for
programmatic materials to support additional clients.
• COVID-19 CARES — The Health Department has received $145 in additional State
funding from a federal pass through grant to support the COVID-19 Pandemic
response. The grant period runs through May 31, 2023. Funding will be used for
COVID-19 testing.
• Enhancing Detection Activities — The Health Department has received $356,189
in federal pass through grant support from the North Carolina Department of Health
and Human Services to support the COVID-19 pandemic response. Funding will be
used for temporary part time staff to perform surveillance, case follow-up and
provide pandemic related communications to the public. Funding will also be used
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for operations support including cell phone, mileage, supplies and other vaccine and
tracing supporting activities. This grant runs through May 31, 2023.
• Regional Prevention Support Teams -- The Health Department has received
$313,393 in additional funding from a federal pass-through grant to support the
COVID-19 pandemic response with Orange County as the fiscal agent. Funding will
be used to support 1 full-time (1.0 FTE) time-limited staff person (through May 30,
2023) to coordinate the regional team of temporary workers providing infection
control education in congregate living facilities across Orange, Alamance, Caswell,
Chatham, Durham, Guilford, Person, Randolph, and Rockingham counties,
including family care and behavioral care facilities. It will also be used for additional
temporary personnel salaries, training and operating expenses for the program.
• Communicable Disease Pandemic Recovery — On June 21, 2022 the Board of
County Commissioners approved appropriations of $215,667 in funding from a
federal pass through grant to support the COVID-19 pandemic recovery. As of June
30, 2022 none of this funding was spent and the North Carolina Department of
Health and Human Services closed the FY2021-22 grant and re-issued the funds
for FY2022-23. Funding will be used for two existing time-limited Public Health
Nurse (PHN) II positions through May 31, 2023. The PHN IIs will be full time
employees trained in all communicable disease areas. One PHN II will focus on
COVID-19, pandemic preparedness, and assist with integration of COVID-19
vaccination into the medical clinic. The second PHN II will focus on immunization
and the Vaccines for Children (VFC) program. Funds will be used for salary,
benefits, operating expenses and laptops for the two time-limited staff.
• NC CARE 360 — The Health Department has received a NCCARE360 Community
Organization Health Equity Grant totaling $94,521 from the Foundation for Health
Leadership & Innovation. These grant funds will cover a full time (1.0 FTE) time-
limited Community Outreach Specialist position and 0.2 FTE time-limited Office
Assistant through June 30, 2023. The grant will support Diabetes Self-Management
Education and Medical Nutrition Therapy to income eligible clients that would not
typically be served because of an inability to pay. This grant also covers technology
that will allow the Health Department and partner agencies to lend clients tablets
and hotspots to use in telehealth appointments and group instruction in order to
overcome this barrier to treatment.
• UNC FIT — The Health Department was awarded $60,000 from the University of
North Carolina Chapel Hill to support an additional Community Health Aide for the
Formerly Incarcerated Transition (FIT) program. These funds will cover a full time
(1.0 FTE) time-limited position through June 30, 2023.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Emergency Services
4. On October 15, 2019 the Board of County Commissioners approved a resolution for the
Hazard Mitigation Grants Program application to North Carolina Emergency Management
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to purchase a flood damaged property at 503 Brandywine Road, remove the house from
the floodplain, and return the property to designated open space managed by the County.
Due to contract partner delays in execution of the scope of work, Orange County is taking
on the execution of the agreement to acquire and demolish the house in the floodplain.
This budget amendment establishes a capital improvement plan project and appropriates
$300,091, to be fully reimbursed by the Federal Emergency Management Agency. These
funds will be authorized in the County Capital Fund outside of the General Fund, and create
the following capital project ordinance:
FEMA Hazard Mitigation Project ($300,091) — Project #17003
Revenues for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
FEMA Grant Revenue $0 $300,091 $300,091
Total Project Funding $0 $300,091 $300,091
Appropriated for this project:
Current FY 2022-23 FY 2022-23 FY 2022-23
Amendment Revised
FEMA Hazard Mitigation project $0 $300,091 $300,091
Expenses
Total Costs $0 $300,091 $300,091
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Planning and Inspections Department
5. The Planning and Inspections Department requests to amend its budget with the following
items:
• As of June 30, 2022 $220,198 of budgeted updates to the 2017 Orange County
Transit Plan had been performed. This budget amendment provides for the re-
budgeting of the remaining amount of $134,757 to be 100% reimbursed by Article
43 Transit Tax proceeds.
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• The Planning and Inspections Department has deferred revenue for the following
programs:
o Building Inspections —As of June 30, 2022, the department has $122,973
in deferred revenue, for use in FY 2022-23, related to Building Inspections.
o Erosion Control — As of June 30, 2022, the department has $52,866 in
deferred revenue, for use in FY 2022-23, related to Erosion Control.
o Buckhorn Business Center, Erosion Control — As of June 30, 2022, the
department has $21,186 in deferred revenue, for use in FY 2022-23, related
to the Buckhorn Business Center.
This budget amendment provides for the receipt of these deferred revenues for use in
FY 2022-23.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND
ENVIRONMENTAL POLICIES
The fair treatment and meaningful involvement of people of all races, cultures,
incomes and educational levels with respect to the development and enforcement
of environmental laws, regulations, policies, and decisions. Fair treatment means
that no group of people should bear a disproportionate share of the negative
environmental consequences resulting from industrial, governmental and
commercial operations or policies.
Asset Management Services
6. Asset Management has received $25,000 from the NC Department of Environmental
Quality's Division of Air Quality under Phase 2 of the Volkswagen Mitigation plan. These
funds will be used to install five (5) new Electric Vehicle (EV) chargers at the Eno River
Parking Deck. The County match for these EV chargers will be $14,848 and will be drawn
from the Sustainability Capital Project. The project takes advantage of electrical
infrastructure recently designed and installed through the Clean Fuels Advanced
Technology (CFAT) grant to provide additional capacity for more chargers at this very busy,
publicly accessible parking garage within walking distance to a grocery store, parks,
greenway trails, historic attractions, restaurants, churches and local businesses. Each
charger will be connected to Evergreen, an EV charging network owned and operated by
Orange County. Charging will be available to the public free of charge. Orange County
staff will oversee customer support and monitor usage. This amends the Sustainability
Capital Project Ordinance in the County Capital Fund:
Sustainability Projects ($25,000) - Project# 30051
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Transfer From General Fund $156,000 $0 $156,000
Grant Funding $0 $25,000 $25,000
Total Project Funding $156,000 $25,000 $181,000
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Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Expenditures $156,000 $25,000 $181,000
Total Costs $156,000 $25,000 $181,000
ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility
Goal impact is applicable to this item:
• GOAL: ENERGY EFFICIENCY AND WASTE REDUCTION
Initiate policies and programs that: 1) conserve energy; 2) reduce resource
consumption; 3) increase the use of recycled and renewable resources; and 4)
minimize waste stream impacts on the environment.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Animal Services
7. Animal Services has requested a portion ($12,000) of donated funds to cover the cost of
Veterinary Assistance Program. The donated funds will come from Animal Services Go
Fund Me account in the Community Giving Fund. With this appropriation, approximately
$705 remains in the total of unallocated but donated funds in the Community Giving Fund.
This budget amendment provides for the receipt and use of these funds, consistent with
the intent of the donations.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Library Services
8. The Department of Library Services has received the following revenue:
• Friends of the Library — The department has received $10,150 from the Orange
County Friends of the Library to cover the costs of departmental programing and
incentive prizes. This amendment recognizes the receipt of this donation.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
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Department of Social Services
9. The Department of Social Services has received the following revenues:
• Special Child Incentive — The department has received $28,435 for the number of
adoptions completed by Social Services in the prior year. These funds will be used
to promote the adoption program and enhance agency adoption services. This
amendment authorizes these revenue and expenditures in the DSS Client Adoption
Fund, outside of the General Fund.
• Low-Income Household Water Assistance Program (LIHWAP) — The
department has received an additional allocation from the State to provide water
payment assistance to low income households. The program will run from July 2022
to June 2023 and the county will receive $33,923 for direct payments and
administrative support for this program.
• LINKS in North Carolina — The department has received a one-time increase of
$6,500 in the State LINKS Program (Clothing Allowance) allocation from the NC
Department of Health and Human Services. The department will provide one-time
unrestricted payments to eligible young adults.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Criminal Justice Resource Department
10.The Criminal Justice Resource Department has deferred $8,830 in Drug Treatment Court
funding that was unspent in FY 2021-22. These funds will be reauthorized to be spent in
FY 2022-23 in the Multi-year Grant Fund. Additionally, the $32,000 FY 2022-23 Drug
Treatment Court will be re-budgeted out of the General Fund, and will be authorized in the
Multi-year Grant Fund as well. This creates the following project Ordinance:
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Drug Treatment Court ($40,830) - Project# 71377
Revenues for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Grant Funding $0 $40,830 $40,830
Total Project Funding $0 $40,830 $40,830
Appropriated for this project:
Current FY 2022-23 FY 2022-23
FY 2022-23 Amendment Revised
Drug Treatment Court Expenditures $0 $40,830 $40,830
Total Costs $0 $40,830 $40,830
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Housing Department
11.The Housing Department has deferred Emergency Housing Voucher Funds unspent in FY
2021-22. These funds will be used to provide additional emergency vouchers in the wake
of the COVID-19 Pandemic. This amendment reauthorizes $205,838 in the Housing
Choice Voucher Fund, outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
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Arts Commission
12.The Arts Commission has deferred the following revenue:
• State Arts Grant — The Orange County Arts Commission has received $1,180 in
returned grant funds from its State Arts Grant award in FY 2021-22, which it was not
able to spend in FY 2021-22. Funds are to be re-granted to top scoring Grassroots
applicants who are 501(c)(3) arts organizations. These funds are deferred from FY
2021-22 to FY 2022-23 in the Visitors Bureau fund outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Register of Deeds
13.The Register of Deeds department requests approval to decrease an existing Deputy
Register of Deeds III position from 1.0 FTE to 0.5 FTE. Salary savings will be used to offset
salary increases for existing staff.
SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
Miscellaneous
14.Non-Departmental
• The FY 2022-23 Approved Budget included Short Term Disability funds of$300,000.
This budget amendment provides for the allocation of these funds within the affected
departments in the General Fund.
• The FY 2022-23 Approved Budget included Wage Increase funds of $1,824,431.
This budget amendment provides for the allocation of these funds within the affected
departments in the General Fund.
• The FY 2022-23 Approved Budget included 401 k Enhancement funds of$720,000.
This budget amendment provides for the allocation of these funds within the affected
departments in the General Fund.
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SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact
associated with this item.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with these items other than as noted otherwise above.
FINANCIAL IMPACT: Financial impacts are included in the background information above. This
budget amendment provides for the receipt of these additional funds in FY 2022-23 and increases
the General Fund by $1,602,166, increases the Multi-Year Grants Fund by $487,893, increases
the Annual Grants Fund by $10,000, increases the Section 8 Housing Fund by $205,838,
increases the Visitor's Bureau Fund by $1,180, increases the County Capital Fund by $325,091,
and increases the DSS Client Enhancement Fund by $28,435.
RECOMMENDATION(S): The Manager recommends the Board approve the budget, grant, and
capital project ordinance amendments for Fiscal Year 2022-23.
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Year-To-Date Budget Summary
Fiscal Year 2022-23
Section 8 DSS Client
Visitors County Annual
Fund Budget Summary General Fund Grants Fund (Housing Bureau Fund Capital Adoption Grants Fund
Fund) Fund
Original Budget(excluding fund balance
appropriation) $255,500,691 $403,372 $4,762,156 $2,201,691 $10,612,009 $0 159216
Additional Revenue Received Through
Budget Amendment#1 (September 6,
2022)
Grant Funds $1,382,991 1 $487,893 1 $205,8381 $1,1801 $325,091 10,000
Non Grant Funds $219,175 $28,435
Fund Balance for Anticipated
Appropriations (i.e. Encumbrances)
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $2,608,888
Total Amended Budget $259,711,745 $891,265 $4,967,994 $2,202,871 $10,937,100 $28,435 $169,216
Dollar Change in 2022-23 Approved Budget $4,211,054 $487,893 $205,838 $1,180 $325,091 $28,435 $10,000
% Change in 2022-23 Approved Budget 1 1.65%1 120.95%1 4.32%1 0.05%1 100.00% $0 1 0%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions (includes Permanent and Time
Limited) 983.505 5.000 5.950 7.000 0.000 0.000 1.000
Changes to Full Time Equivalent Positions 2.700
Amended Approved General Fund Full Time
Equivalent Positions 983.505 5.000 5.950 7.000 0.000 0.000 1.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2022-23 1 986.2051 5.0001 5.9501 7.0001 0.0001 0.0001 1.000