HomeMy WebLinkAboutORD-2022-020-Fiscal Year 2021-22 Budget Amendment #13 1
oxD-2022- 020
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : June 21 , 2022
Action Agenda
Item No . 8 - e
SUBJECT : Fiscal Year 2021 -22 Budget Amendment # 13
DEPARTMENT : Finance and Administrative Services
ATTACHMENT (S ) : INFORMATION CONTACT :
Attachment 1 . Year4o- Date Budget Rebecca Crawford , ( 919 ) 245 -2152
Summary Gary Donaldson , ( 919 ) 245 -2453
Attachment 2 : Eno Fire District Fund
Balance Request
PURPOSE : To approve a budget amendment for Fiscal Year 2021 -22 .
i
BACKGROUND .
Sheriff' s Office
1 . North Carolina Sheriffs ' Association Grant — After the County ' s FY 2021 -22 Budget was
approved , the Sheriff' s Office received official notification that the North Carolina Sheriffs '
Association ( NSCA) approved an Internet Crimes Against Children ( ICAC ) Grant for the
purchase of equipment and funds for training of investigators . The NCSA awarded the
Orange County Sheriff' s Office grant funding in the amount of $ 75 , 000 . This amendment
appropriates these funds in the Multi -Year Grant Fund , outside of the General Fund ,
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
2 . The Sheriffs Office has the following year-end adjustments that are needed in the Drug
Forfeiture Fund and the Jail Inmate Fund :
• The Drug Forfeiture Fund was established in FY 2015 - 16 to record Federal and State
Forfeiture funds for the Sheriffs Office , and to account for the receipt and
disbursement of these funds . This budget amendment provides for the receipt of
additional Forfeiture funds of $ 130 , 324 received by the Sheriff' s Office during FY
2021 -22 into the separate Drug Forfeiture Fund , outside of the General Fund .
2
• The Jail Inmate Fund is a fiduciary fund and all remaining funds at year- end should
be transferred out of the Fund to either a special revenue fund or to the General Fund ,
and reported as revenues of the County and used to track expenditures for equipment
needs or providing indigent services to the inmates . These funds will be designated
as Committed Fund Balance in the General Fund for use in FY 2022 -23 . This budget
amendment provides for the transfer of funds totaling $ 215 , and any residual
balances , from the Jail Inmate Fund to the General Fund .
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
Miscellaneous
3 . As in prior years , this year-end amendment transfers approved amounts from the salary
and benefits reserve line items (such as for attrition ($ 3 , 000 , 000 ) , wage increase
( $ 1 , 883 , 775 ) , and 401 k funding ($ 650 , 000 ) in the Non - Departmental budget to individual
departmental appropriations in order to properly fund salary and benefit amounts within
departments .
SOCIAL JUSTICE IMPACT : There are no Orange County Social Justice Goals associated
with this item .
Department on Aging
4 . The Department on Aging received an additional allocation from the Home and Community
Care Block Grant ( HCCBG ) of $ 82 , 674 through Triangle J Council of Governments .
$43 , 674 is for use in the Senior Lunch Program to meet additional needs for food and
supplies . The remaining $ 39 , 000 will be used to update the Seymour Center theatre to
support virtual programming for senior center activities . The department anticipates fully
expending these funds by the expiration date of June 30 , 2022 .
5 . The Department on Aging has received additional revenue for the Operation Fan Heat
Relief Program from Dominion Resources , Duke Energy Carolinas , and Duke Energy
Progress through the Area Agencies on Aging (AAA) , totaling $ 2 , 150 , to purchase fans for
Orange County adults 60 years old and over . This budget amendment provides for the
receipt of these donated funds in the following Department on Aging Grant Project
Ordinance , outside of the General Fund :
3
Operation Fan Grant ($2, 150) - Project # 71154
Revenues for this project :
Current FY 2021 -22 FY 2021 -
22
FY 2021 -22 Amendment Revised
Operation Fan Grant $ 622 $2 , 150 $2 , 772
Total Project Funding $ 622 $ 2 , 150 $ 21772
Appropriated for this project :
Current FY 2021 -22 FY 2021 -
FY 2021 -22 Amendment 22
Revised
Operation Fan Expenditures $622 $21150 $21772
Total Costs $ 622 $ 2 , 150 $ 2 , 772
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
Health Department
6 . The Orange County Health Department has received $ 215 , 667 in federal pass through
grant funding to support the COVID - 19 pandemic recovery . Funding will be used to create
two time - limited Public Health Nurse II positions , with expiration dates of May 31 , 2023 .
These positions will be full time employees trained in all communicable disease areas . One
will focus on COVID - 19 , pandemic preparedness , and assist with integration of COVID - 19
vaccination into the medical clinic . The second position will focus on immunization and the
Vaccines for Children (VFC ) program . Funds will be used for salary , benefits , training , cell
phones and laptops for the two time - limited staff. This amendment appropriates these
funds and provides for the creation of these two time - limited positions .
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Emergency Services
7 . The Emergency Services Department has received a sub award from the National
Institutes of Health National Heart , Lung , and Blood Institute , through Duke University , for
cardiovascular diseases research . The study , entitled Randomized Cluster Evaluation of
Cardiac Arrest Systems ( RACE - CARS ) Trial , has a performance period ending April 30 ,
2027 . Emergency Services will receive reimbursement up to $ 41 , 000 to test interventions
for cardiac arrest survivability . Funds will be used to support the Cardiac Arrest Survivors
4
Reunion as well as study related equipment , supplies and training for the Emergency
Medical Services Division . This amendment appropriates these funds in the Multi -Year
Grant Fund , outside of the General Fund .
RACECARS ($41 , 000) - Project # 71050
Revenues for this project :
Current FY 2021 -22 FY 2021 -
FY 2021 -22 Amendment 22
Revised
RACECARS Grant $ 0 $41 , 000 $411000
Total Project Funding $ 0 $41 , 000 $ 41 , 000
Appropriated for this project :
Current FY 2021 -22 FY 2021 -
FY 2021 -22 Amendment 22
Revised
RACECARS Expenditures $ 0 $417000 $417000
Total Costs $ 0 $ 41 , 000 $41 , 000
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
County Manager ' s Office
8 . The Arts Commission has received an American Rescue Plan Act (ARPA) grant through
the State ' s Grassroots Arts program . The division will allocate $ 35 , 655 of that grant , as
well a donation of $ 24 , 206 from the Orange County Arts Alliance , to support the creation
of one time - limited full time equivalent position . This position will provide administrative and
operations support to the Arts Commission . These funds will be authorized in the Multi -
year Grant Fund outside of the General Fund , and create the following grant ordinance :
Grassroots Arts ARPA Grant ($59, 861) - Project # 96060
Revenues for this project :
Current FY 2021 -22 FY 2021 -
FY 2021 -22 Amendment 22
Revised
Grant Revenue $ 0 $ 351655 $ 357655
Donations $ 0 $24 , 206 $24 , 206
Total Project Funding $ 0 $ 59 , 861 $ 59 , 861
Appropriated for this project :
Current FY 2021 -22 FY 2021 -
FY 2021 -22 Amendment 22
Revised
Arts Grant Expenditures $ 0 $ 59 , 861 $ 591861
Total Costs $ 0 $ 59 , 861 $ 59 , 861
5
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
9 . At the recommendation of the Chair of the Orange County Board of County
Commissioners , the Food Council and Cooperative Extension have been exploring options
for a pilot program to expand markets for Orange County growers and increase access to
local foods for regional buyers . The Orange County Food Council in partnership with
Cooperative Extension recommends an 18 - month pilot program with Freshspire , a
technology company based in Raleigh with a record of supporting connections between
local growers and buyers . The program funding will subsidize 6 . 8 Orange County growers
and 1 - 3 regional buyers participation on the Freshspire online wholesale marketplace and
provide frequent and customizable data reports . Funding of $ 25 , 000 for this program will
utilize reserves within the county portion of the Article 46 Fund .
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Housing Department
10 . At the June 15 , 2021 Business meeting , the Board authorized an initial ARPA allocation of
$ 325 , 000 to fund the Emergency Housing Assistance ( EHA) program . These funds were
authorized in the Community Development Fund . Subsequently , the County received
guidance that all ARPA funds must be separated to a separate fund , which the Board
authorized at the December 15 , 2021 Business meeting . This amendment removes the
budget authority in the Community Development Fund of $ 325 , 000 to comply with that
guidance .
11 . The Orange County Partnership to End Homelessness has received notification from the
North Carolina Department of Health and Human Services of an award from the
Emergency Solutions Grant — Covid Round 2 program . The Partnership will receive
$ 104 , 878 to be spent through September 30 , 2022 . These funds will be used to support
rapid rehousing initiatives . These funds will be appropriated in the Community
Development Fund , outside of the General Fund .
12 . Due to the department providing additional Housing Choice Vouchers , the Housing Choice
Voucher Fund is expected to significantly exceed budget . Funding for vouchers is provided
as pass-through funding by the Department of Housing and Urban Development ( HUD ) .
This amendment authorizes $ 1 , 000 , 000 in additional voucher funding offset by anticipated
HUD revenue .
13 . In July 2021 , the County sold $ 2 , 500 , 000 in General Obligation Bonds ( GO Bonds ) for
approved affordable housing projects from the 2016 referendum . In the sale , the County
received $ 202 , 579 in additional GO Bond premiums . These premiums are restricted to
6
fund additional affordable housing projects . This amendment authorizes , $ 202 , 579 to be
contributed towards the Affordable Housing Bond project in the County Capital Fund ,
amending the capital project ordinance .
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
• GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national
origin or ethnic background ; age ; military service ; disability ; and familial , residential
or economic status .
Capital Projects
14 . This amendment provides for the reconciliation of multiple completed projects in the County
Capital Fund . Unused revenue and expense appropriation from these projects are applied
to cover funding shortages in other incomplete capital projects detailed below .
County Capital Fund ($0) - Fund 61
Revenues for these projects :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Alternative Financing $ 1015721387 , 00 0200 $ 1015721387200
From General Fund $ 215651027800 0200 $215651027000
Grant Funding $ 811 , 528000 0 . 00 $ 811 , 528000
From Other Funds $ 7161504000 0 . 00 $ 716 , 504600
Contribution from Capital Partners $ 102 , 600 . 00 0 . 00 $ 1021600200
Total Project Funding $ 14 , 768 , 046 . 00 0 . 00 $ 14, 768 , 046 . 00
Appropriation for these projects :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
30035 - UPFIT OF COUNTY SPACE - LINK $ 119771662000 (528 , 024600 ) $ 1 , 449 , 638600
CENTER
10054 - HISTORIC ROGERS ROAD $7 , 4271000 . 00 251200300 $ 7 , 452 , 200200
30061 - COMMUNICATION SYSTEMS $4 , 764 , 957200 711824300 $ 4 , 8361781 . 00
10078 - FACILITY MASTER PLAN $ 5981427400 431 , 000 . 00 $ 1 , 029 , 427800
Total Costs $ 14, 768 , 046 . 00 0 . 00 $ 14 , 768 , 046 . 00
7
15 . This amendment provides additional appropriation for two projects in the Long Range
School Capital Fund . Chapel Hill Carrboro City Schools ( CHCCS ) requests new
appropriation for sales tax reimbursement already received for Chapel Hill High and
Northside Elementary totaling $ 603 , 134 .
Long Range Capital Fund ($ 603, 134) - Fund 64
Revenues for these projects :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Alternative Financing $ 23 , 2240t900 . 00 $ 23 , 224 , 900000
From General Fund $ 643 , 754 . 00 $ 6431754800
2016 Bonds $ 71, 285 , 332 . 00 $ 71 , 285 , 332200
Lottery Proceeds $ 974, 000 . 00 $ 974 , 000900
Sales Tax Reimbursement $ 0 . 00 603 , 134200 $ 603 , 134000
Total Project Funding $ 963127 , 986 . 00 $ 603 , 134 . 00 $ 9637311120 . 00
Appropriation for these projects :
Current FY 2 021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
53001 - CHAPEL HILL HIGH $ 7310191224800 $ 592 , 333000 $ 73 , 611 , 557 . 00
53051 - NORTHSIDE ELEMENTARY $23 , 1083762800 $ 101801 . 00 $ 23 , 119 , 563 . 00
Total Costs $ 96 , 127 , 986 . 00 $ 603 , 134 . 00 $ 9617311120 . 00
Fire Districts
16 . The Eno Fire Department has requested a portion ($ 363 , 182 ) of the district ' s available ,
unassigned fund balance to pay off the loan on Station #2 for a $ 65 , 000 cost savings in interest
and also pay off the balance of a loan on a fire engine . With this appropriation , approximately
$ 20 , 000 remains in the district ' s unassigned fund balance or 2 % of budgeted expenditures .
This budget amendment provides for the appropriation of $ 363 , 182 from the district ' s fund
balance for the above stated purpose . (See Attachment 2 . )
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to
this item :
• GOAL : CREATE A SAFE COMMUNITY\
The reduction of risks from vehicleltraffic accidents , childhood and senior injuries , gang
activity , substance abuse and domestic violence .
Emergency Telephone System Fund
17 . A budget adjustment is needed to the Emergency Telephone System Fund in FY 2021 -22 ,
due to a correction made by the NC 911 Board on the FY2021 Expenditure Report
submitted by Emergency Services , after the County ' s Audit had been completed . The NC
911 Board determined that $ 1 , 656 in charges were not permissible within the Emergency
Telephone System Fund . This budget amendment provides for a fund balance
appropriation of $ 1 , 656 from the General Fund to the Emergency Telephone System Fund ,
to correct this adjustment , so the Fund ' s reserves will agree with the NC 911 Board .
8
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to
this item .
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang
activity , substance abuse and domestic violence .
FINANCIAL IMPACT : Financial impacts are included in the background information above . The
General Fund will increase by $ 299 , 782 , the Grants Funds will increase by $ 1781011 , the
Emergency Telephone Fund will increase by $ 1 , 656 , the Fire Districts Fund will increase by
$ 363 , 182 , the Housing Voucher Fund will increase by $ 1 , 000 , 000 , the County Capital Fund will
increase by $ 202 , 579 , the School Capital Fund will increase by $ 603 , 134 , and the Drug Forfeiture
Fund will increase by $ 130 , 324 . The Jail Inmate Trust Fund will decrease by $ 215 and the
Community Development Fund will decrease by $ 22031220
To the extent the FY 2021 -22 Financial Close and Audit process determines necessary adjusting
transfers and entries to close the fiscal year , then the Finance Department will have the leeway
consistent with Generally Accepted Accounting Principles ( GAAP ) .
ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal
impacts associated with this item .
RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget amendment
for Fiscal Year 2021 -22 .
i
r^
9
Year-To-Date Budget Summary
Fiscal Year2021-22
Long Range Jail Drug
Emergency Section 8 Community School Inmate Forfeiture
Telephone Fire Districts ( Housing Development County Capital Trust Fund
Fund Budget Summary General Fund Grants Fund Fund Fund Fund ) Fund Capital Fund Fund
Original Budget* (excluding fund balance
appropriation) $238,794, 177 $552, 076 $75937571 $71242,735 $4, 501 , 5841 $948,056 $0 $0 $315 ,000
Additional Revenue Received Through
Bud et Amendment #13 June 21 , 2022
Grant Funds $3, 848, 097 $602 , 883 1 $25, 0001 $ 1 , 126,493 $ 1 , 745,367 $ 13072,716
Non Grant Funds $ 1 ,424,034 1 $ 12, 767 1 $ 1 ,6561 1 1 1 $6, 043,835 $835, 134 $215 130, 324
Fund Balance for Anticipated
Appropriations i . e. Encumbrances
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures* $ 14,4121530 $4149932 $43454,000
Total Amended Budget $26894789838 $ 19167,726 $761 ,413 $7, 6821667 $6, 628, 077 $2,693,423 $119670,651 $ 835, 134 $3141785 $ 130,324
Dollar Change in 2021 -22 Approved Budget $ 19, 684, 661 $615,650 $ 12656 $439, 932 $ 1 , 126,493 $ 1 , 745, 367 $ 11 , 5701551 $835, 134 $215 $ 130, 324
% Change in 2021 -22 Approved Budget 8,24% 1 111452% 1 0.22% 6007% 1 25. 02% 184* 10% 1 100. 00I 100. 00% 0% 0%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions (includes Permanent and Time
Limited) 947, 980 5.000 0. 000 0. 000 5. 950 11 . 500 0.000 0. 000 0
Changes to Full Time Equivalent Positions 8.625 1 .000 2.000 0
Amended Approved General Fund Full Time
Equivalent Positions 947, 980
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021 -22 956. 605 6.000 0.000 0.000 5.960 13. 500 0.000 0.000 0. 000 0.000
* Original fund balance appropriation moved from Original Budget to Fund Balance Appropriated
s
t'
Attachment 2 10
ENO FIRE & EmERC1~ NCY SERVICES INC .
I 5019 U . S . HIGHWAY 70 W
DURHAM , NC 27705„9029
(919) 383�5967
Keith Hayes - Fire Chief Daylon Hayes - Deputy Chief Ralph MacDonnell - Asst Chief
To : Rebecca Crawford (Deputy Financial Services Director)
Orange County BOCC ' s
Ref: Eno FD Fund Balance
Date : June 12, 2022
Mrs . Crawford, Eno Fire Department is requesting $ 343 , 182 of our available,
unassigned fund balance ($ 363 , 182 ) , leaving a balance of $ 20, 000 in our fund
balance . This money will be used to pay off the loan on Station # 2 (5501 St. Mary' s
Rd) for an approximately $ 65 , 000 coast saving in interest; along with remainder
being used toward the loan our Squad Truck (rescue engine) . Thank you in advance
and please feel free to call me if you have any questions .
Thp4 You,
Olt
David O ' Dell
President
Eno Fire & Emergency Services
5019 US 70 -W
Durham, NC 27705
(Sta) 919 - 383 - 5967