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Home My WebLink AboutORD-2022-013-Construction Bid Award for Emergency Services Efland EMS station and approval of budget admendment #10-C 1 ORD-2022- 013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : May 3 , 2022 Action Agenda Item No . 8 -g SUBJECT : Construction Bid Award for Emergency Services Efland EMS Station and Approval of Budget Amendment # 10 - C DEPARTMENT : Asset Management Services , Emergency Services , and Finance and Administrative Services ATTACHMENT ( S ) : INFORMATION CONTACT : 1 . Certified Bid Tabulation Angel Barnes , 919 , 245 , 2628 Kirby Saunders , 919 . 245 . 6123 Jovana Amaro , 919 , 245 , 2651 Steven Arndt , 919 . 245 . 2658 PURPOSE : R E . To . 1 ) Approve a construction contract with J . Kester & Rose , LLC , for the construction of the Efland Emergency Services Station and Medical Examiner' s Review Quarters and approve Budget Amendment # 10 - C ; and 2 ) Authorize the County Manager to execute the Agreement , subject to final review by the County Attorney , and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board . BACKGROUND : In 2019 , the Board approved a contract with the consulting firm Stewart- Cooper- Newell Architects (SCN ) for the development of construction drawings , bid documents to provide for bid solicitation , and construction bid award for the Efland Emergency Services EMS Station and Medical Examiner' s Quarters . In February 2022 , Orange County published an Advertisement for Bids%, and on April 12 , 2022 , the County received four (4 ) sealed bids from General Contractors . FINANCIAL IMPACT . On April 12 , 2022 , Orange County received sealed bids to perform construction on the Efland Substation . Due to high inflation in the construction market , the bids came in over the project' s budget . The total cost to complete the Efland Substation will need to increase from $ 4 , 375 , 000 to $ 7 , 171 , 409 , or by $ 2 , 796 , 409 . It is proposed that $ 1 , 000 , 000 be transferred in pay- as -you - go funding from the Future Capital Needs project and the remaining $ 1 , 796 , 409 come from additional financing authorization . This amends the following project budgets in the County Capital Fund , outside of the General Fund . Budget Amendment 11 - C 2 provides for the use of the above- mentioned funds , and amends the following Capital Project Ordinances : Future ES Substations ($2, 7'96, 409) - Project # 10053 Revenues for this project: Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Alternative Financing $ 817203000 $ 1 , 796 , 409 $ 10 , 516 , 409 Transfer from General Fund $ 50 , 000 $ 1 , 0003000 $ 1 , 050 , 000 Total Project Funding $ 8 , 770 , 000 $2, 796 ,409 $ 1135661409 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised ES Substations Expenditures $ 8 , 770 , 000 $2 , 7967409 $ 11 , 566 , 409 Total Costs $ 8 ,770 , 000 $ 2 , 796 ,409 $ 11 , 566 ,409 Future Capital Needs (-$1, 000, 000) - Project # 19900 Revenues for this project : Current FY 2021 -22 FY 2021 - FY 2021 -22 Amendment 22 Revised Transfer from General Fund $ 1 , 000 , 000 ($ 1 , 000 , 000) $ 0 Total Project Funding $ 1 , 0003000 ($ 1 , 000 , 000 ) $ 0 Appropriated for this project: Current FY 2021 -22 FY 2021 - FY 2021 -22 Amendment 22 Revised Unallocated $ 130003000 ($ 13000 , 000 ) $ 0 Total Costs $ 1 , 0007000 ($ 1 , 000 , 000 ) $ 0 Efland Emergency Services Station Cost Breakdown Acquisition/ Land Land and Acquisition $ 464, 649M Professional Services Design, bid, commissioning, special inspections, surveys $451 , 214 . 00 Construction Services Building, site, security, access controls, station alerting $ 5, 887, 144 . 00 Owner Costs Furniture, fixtures , equipment including cooler $ 368 , 40100 Total Costs $ 7, 171, 409 . 00 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : ® GOAL : ESTABLISH SUSTAINABLE AND EQUITABLE LAND = USE AND ENVIRONMENTAL POLICIES 3 The fair treatment and meaningful involvement of people of all races , cultures , incomes , and educational levels with respect to the development and enforcement of environmental laws , regulations , policies , and decisions . Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial , governmental , and commercial operations or policies . ENVIRONMENTAL IIMIPAC T : The following Orange County Environmental Responsibility Goal impacts are applicable to this item : ® ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that : 1 ) conserve energy ; 2 ) reduce resource consumption ; 3 ) increase the use of recycled and renewable resources , and 4) minimize waste stream impacts on the environment . ® RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area . Minimize production of greenhouse gases . RECOMMEN ®ATION (S ) : The Manager recommends that the Board . 1 ) Approve a construction contract with J . Kester & Rose , LLC , for the construction of the Efland Emergency Services Station and Medical Examiner' s Review Quarters and approve Budget Amendment # 10 - C ; and 2 ) Authorize the County Manager to execute the Agreement , subject to final review by the County Attorney , and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board . i G th I rc g L.+ } A W d L�7 N ehl IN..� V .�_. JU 4D tl,. C ' Yi J 41 - p d F N 'u L2. Q IT F Ln n . " � A*,)- VIP wm° rr h u x G Gt O. G - . tail LEJ a• n 4 ri u CL O O q � � • :L T � � � iJT +JY cy O � cat in 0 is �• �`'' r Ln n n x. N .Y ,A 4 G % �• T � 3 CDth cppj i""• V >M O O ' O . O. a7 of u!' tOi1 w CI Q. w x v . , Li 3 M w w G {t{wto� to Q= all 0 $ O !A }'t O o G Q' 0 . C 4J N G�• 44. tV _.. to Iri J yX G 6 i+l v O C it in {+; ar U) I I i T1 tz u x o o a • o n v o �,t 0 0 0 0 { a a rw a: f 1 G 6 ; l a UA Q C ca * z 2 : a C] Q O 1 ) - t tJ � a04 0 in 6: D O Z... 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