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Home My WebLink AboutORD-2022-006-Fiscal Year 2021-22 Budget Amendment #9 1 ORD-2022- 006 � � � �,� ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date : March 15 , 2022 Action Agenda Item No . &g SUBJECT : Fiscal Year 2021 -22 Budget Amendment # 9 DEPARTMENT : Finance and Administrative Services ATTACHMENT ( S ) : INFORMATION CONTACT . Attachment 1 . Year4o - Date Budget Rebecca Crawford , ( 919 ) 245 -2152 Summary Gary Donaldson , ( 919 ) 245 -2453 Attachment 2 . White Cross Fire Department Fund Balance Letter of Request PURPOSE : To approve a budget amendment for Fiscal Year 2021 -22 . BACKGROUND . Health 1 . The Health Department has received the following additional funds : • Refugee Health Assessments — The North Carolina Department of Health and Human Services ( NCDHHS ) has awarded the Orange County Health Department an additional $ 2 , 600 to be used to address an increase in refugee arrivals to Orange County . Funds will be used for contract interpreters and translators . • Smiles for Kids — Delta Dental Foundation has awarded $ 2 , 500 for Kid - Friendly Improvements to the Dental Clinic to support the oral health of children in Orange County . Funding will be used towards bibs , teeth cleaning tools , light covers , and books . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national 2 origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . Department on Aging 2 . The Department on Aging received an additional allocation from the Home and Community Care Block Grant ( HCCBG ) of $46 , 346 through Triangle J Council of Governments for use in the Senior Lunch Program to meet additional needs for food and supplies . 3 . The Master Aging Plan Multi -year Grant project received $ 12 , 767 in donations this fiscal year . The Master Aging Plan ( MAP ) is a five year plan that provides comprehensive and coordinated delivery of community services and supports that foster lifelong community engagement and well - being to older adults in Orange County . The donated funds contribute to the creation and maintenance of the In Home Helpers Guide , which is a listing of people that provide respite help to families in the community . This budget amendment provides for the receipt of these funds in the Multi -year Grant Fund , outside of the General Fund , and amends the following Master Aging Plan Project Ordinance : Master Aging Plan ($ 12, 767) - Project # 71099 Revenues for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Grant Funds $ 627 , 411 $ 121767 $ 6407178 Total Project Funding $ 627 , 411 $ 12 , 767 $ 640 , 178 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Master Aging Plan Expenditures $ 627 , 411 $ 12 , 767 $ 640 , 178 Total Costs $ 627 ,411 $ 12 , 767 $ 640 , 178 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Planning and Inspections 4 . Communications Towers Trust Fund — At its June 1 , 2021 meeting , the Board of County Commissioners approved establishment of Non - Major funds , including the Communications Towers Trust Fund . These Non - Major funds are used to account for assets the County holds in a trust capacity on behalf of others . The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies , with these fees being used to pay costs associated with determining tower location and construction . This budget amendment appropriates $ 15 , 000 in fund balance of application fees paid and $ 14 , 100 in revenue received in FY 2021 -22 to pay consultant 3 costs for reviewing telecommunication applications for a total of $ 29 , 100 . With this appropriation , approximately $ 223 remains in the Communications Towers Trust Fund unassigned fund balance . The consultant fee is paid only after the project is closed out , in compliance with the County Unified Development Ordinance . This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund , outside of the General Fund . Revenues for this Fund : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Charges for Services $ 15 , 000 $291100 $44 , 100 Total Project Revenues $ 15 , 000 $ 29 , 100 $ 441100 Appropriated for this Fund : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Communications Towers Trust Fund Expenditures $ 15 , 000 $291100 $44 , 100 Total Project Appropriations $ 153000 $ 297100 $445100 SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal associated with this item . Department of Social Services 5 . The Department of Social Services has received an additional allocation from the North Carolina Department of Health and Human Services ( NCDDHS ) for the Low Income Energy Assistance Program ( LIEAP ) of $ 98 , 558 to be used for qualifying client assistance with heating and cooling bills . 6 . The Department of Social Services received an additional allocation of American Rescue Plan Act (ARPA) funding from the North Carolina Department of Health and Human Services ( NCDHHS ) in the amount of $ 86 , 120 to be used for overtime pay for staff administering the Low Income Energy Assistance Program ( LIEAP ) and Crisis Intervention Program ( CIP ) . SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . 4 Criminal Justice Resource Department 7 . The NC Department of Public Safety has awarded the Orange County Local Reentry Council in the Criminal Justice Resource Department ( CJRD ) new funds in the amount of $ 57 , 500 to reimburse a peer support specialist dedicated to working with individuals in re - entry . The County will contract with Coastal Horizons to provide this specialist . Providing peer support specialists to people returning from incarceration will address inequities , barriers to stability , increase healthier outcomes and reduce recidivism . The period for this grant will be February 2022 to December 2022 and will be placed in the Multi -year Grant Fund , outside the General Fund . This creates the following grant ordinance : Local Reentry Council - Peer Support Specialist ($57, 500) - Project # 71376 Revenues for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Grant Funds $ 0 $ 57 , 500 $ 57 , 500 Total Project Funding 1 $ 0 $ 57 , 500 $ 57 , 600 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Remediation Expenditures $ 0 $ 57 , 500 $ 57 , 500 Total Costs 1 $ 0 1 $ 57 , 500 1 $ 67 , 500 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are applicable to this item : • GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national origin or ethnic background ; age ; military service ; disability ; and familial , residential or economic status . • GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY The creation and preservation of infrastructure , policies , programs and funding necessary for residents to provide shelter , food , clothing and medical care for themselves and their dependents . County Capital 8 . The Orange County Emergency Management Services Building has experienced moisture inside the wall cavities which has resulted in additional investigation , troubleshooting , and repair work to mitigate the damages . Orange County Asset Management Services (AMS ) along with Risk Management , the County Attorney ' s Office , and Emergency Services is working jointly to resolve the issues and restore the building to a healthy building status . Additional project funding is needed for professional services to assist with the mitigation efforts and to perform additional studies to determine the next steps . These services include forensic engineering , architectural , mechanical , electrical , structural , facades , retro 5 commissioning , air quality testing , moisture mitigation , general contracting , mechanical specialist , and others as recommended . The current forecasted budget to investigate and provide recommendations including some of the repairs is $ 213 , 851 . The County will seek legal and insurance reimbursement for this work , but will provide funding from the completed Battle Courtroom Remediation Project to start this needed remediation work . These funds will be budgeted in the County Capital fund , outside of the general fund . This will create the following capital project ordinance : 510 Meadowlands Remediation Phase 2 ($213, 851) - Project # 10082 Revenues for this project : Current FY 2 021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Transfer from General Fund $ 0 $ 213 , 851 $213 , 851 Total Project Funding $ 0 $ 213 , 851 $ 213 , 851 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Remediation Expenditures $ 0 $2131851 $ 213 , 851 F77 Total Costs $ 0 $ 213 , 851 $ 213 , 851 Battle Courtroom Remediation (-$213, 851) = Project # 10067 Revenues for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Alternative Financing $ 40 , 194 $ 0 $40 , 194 Transfer from General Fund $ 534 , 000 ($213 , 851 ) $ 320 , 149 Total Project Funding $ 574 , 194 ( $ 213 , 851 ) $ 360 , 343 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Battle Courtroom Remediation Expenditures $ 574 , 194 ($213 , 851 ) $ 360 , 343 Total Costs $ 574 , 194 ($ 213 , 851 ) $ 360 , 343 9 . In February 2022 , structural inspections of the intake tower at Lake Orange Dam revealed significant deficiencies that warrant the need for demolition of the existing tower and the design /construction of a new tower as soon as possible . Additional project funding is needed for engineering design of a new intake tower , construction of a new erosion control barrier , and associated professional services . The associated contract amendment in the amount of $ 306 , 180 is proposed as a separate agenda item on the March 15 , 2022 meeting agenda . The budget for this construction and professional services is $ 536 , 180 . This amendment transfers $ 300 , 000 from West Ten Soccer Complex Capital Project (this project was previously delayed until years 6 - 10 and replacement funding will be added to the Capital Investment Plan for that year) to the Lake Orange Capital Project and moves forward $ 236 , 180 , which will reduce the funds recommended in the upcoming Manager Recommended FY2022 -32 Capital Investment Plan . These funds will be budgeted in the 6 County Capital fund , outside of the General Fund . This amends the following capital project ordinances : Lake Orange Dam Rehabilitation ($536, 180) - Project # 10074 Revenues for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Alternative Financing $ 6051000 $ 5361180 $ 1 , 141 , 180 Total Project Funding 1 $ 605 , 000 1 $ 536 , 180 1 $ 1 , 141 , 180 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Rehabilitation Expenditures $605 , 000 $ 536 , 180 $ 1 , 141 , 180 Total Costs 1 $ 605 , 000 1 $ 536 , 180 1 $ 1 , 141 , 180 West Ten Soccer Complex (-$300, 000) - Project # 20026 Revenues for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised Alternative Financing $418481960 ($ 300 , 000 ) $ 415481960 Sponsorships $ 12 , 000 $ 121000 Grant Funding $ 331128 $ 337128 Transfer from General Fund $ 3561040 $ 356 , 040 Total Project Funding $ 5 , 250 , 128 ($ 300 , 000 ) $4 , 950 , 128 Appropriated for this project : Current FY 2021 -22 FY 2021 -22 FY 2021 -22 Amendment Revised West Ten Soccer Complex Expenditures $ 51250128 ($ 300 , 000 ) $ 4 , 950 , 128 Total Costs $ 5 , 250 , 128 ($ 300 , 000 ) $4 , 950 , 128 SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact associated with these items . White Cross Fire Department 10 . The White Cross Fire Department has requested a portion ( $ 20 , 000 ) of the district' s available , unassigned fund balance to offset unanticipated change orders and inflation - related prices increases related to its new fire engine and related equipment purchase . The BOCC approved the loan agreement for this fire engine at the September 2 , 2021 Business meeting . With this appropriation , approximately $ 25 , 731 remains in the district' s unassigned fund balance or 3 . 9 % of budgeted expenditures . This budget amendment provides for the appropriation of $ 20 , 000 from the district' s fund balance for the above stated purpose . (See Attachment 2.) 7 SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is applicable to this item : • GOAL : CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents , childhood and senior injuries , gang activity , substance abuse and domestic violence . Board of County Commissioners 11 . The Clerk to the Board of Commissioners has proposed a budgetary change to transfer $ 3 , 197 from the Board of County Commissioners Contingency in order to pay for travel and training expenses for Commissioners . SOCIAL JUSTICE IMPACT . There is no Orange County Social Justice Goal impact associated with this item . FINANCIAL IMPACT . Financial impacts are included in the background information above . This budget amendment provides for the receipt of these additional funds in FY 2021 -22 and increases the General Fund by $ 237 , 124 , increases the Multi -Year Grant Fund by $ 70 , 267 , increases the Fire Districts Fund by $ 20 , 000 , increases the County Capital Fund by $ 236 , 1801 and increases the Communications Towers Trust Fund by $ 29 ) 1002 ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal impacts associated with this item . RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget amendment for Fiscal Year 2021 -22 . Attachment 1 8 Year-To -Date Budget Summary Fiscal Year 2021 -22 Communications Fire Districts County Towers Trust Fund Budget Summary General Fund Grants Fund Fund Capital Fund Original Budget $240 , 762 , 361 $ 552 , 076 $7 , 242 , 735 $ 0 $ 15 , 000 Additional Revenue Received Through Budget Amendment #9 ( March 15 , 2022 ) Grant Funds $ 3 , 507 , 969 $225 , 143 $25 , 000 $ 1 , 072 , 716 Non Grant Funds $ 820 , 459 $ 12 , 767 $ 904, 223 $297100 Fund Balance for Anticipated Appropriations ( i . e . Encumbrances ) $ 1 , 142 , 948 Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $ 11 , 299 , 957 $ 51 , 750 $4 , 454 , 000 Total Amended Budget $ 257, 5331694 $ 789, 986 $7131 % 485 $ 61430 , 939 $44 , 100 Dollar Change in 2021 -22 Approved Budget $ 16 , 771 , 333 $237 , 910 $ 76 , 750 $6 , 430 , 939 $29 , 100 Change in 2021 -22 Approved Budget 6 * 97 % 1 43 . 09 % 1 . 060/. #DIV/0 ! 194 % Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions ( includes Permanent and Time Limited ) 9470980 5 . 000 0 . 000 0 . 000 Changes to Full Time Equivalent Positions 4 . 625 Total Approved Full -Time-Equivalent Positions for Fiscal Year 2021 -22 9516051 520001 04000 OX0001 0 . 000 Attachment 2 g T IT CROSS To . Rebecca J . Crawford Deputy Financial Services Director Orange County ( NC ) Finance and Administrative Services From : Robert D . Furberg Acting President / Secretary / Firefighter Representative White Cross Volunteer Fire Department Board of Directors Ms . Crawford , White Cross Volunteer Fire Department would like to request additional funds from our unappropriated balance . Based on my figures , we should have $ 40, 592 . 52 in the balance after using $ 15 , 000 . 00 in October 2021 . As a result of unanticipated change orders and inflationary price increases , our new fire engine and related equipment for the truck have cost the department $ 30, 000 . 00 more than anticipated . I am writing to request $ 20, 000 . 00 from the fund balance to cover some of these costs . If you have any questions about this inquiry, please do not hesitate to us know . Sincerely, Robert Furberg 5722 Old Greensboro HWY Chapel Hill , NC 27516 Phone : ( 919 ) 9424194 Fax : ( 919 ) 942 - 9733 Operations@wcfire . net