HomeMy WebLinkAboutORD-2022-004-Fiscal Year 2021-22 Budget Amendment #8 1
ORD-20 M04
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date : February 17 , 2022
Action Agenda
Item No . 8 - c
SUBJECT : Fiscal Year 2021 -22 Budget Amendment # 8
DEPARTMENT : Finance and Administrative Services
ATTACHMENT (S ) : INFORMATION CONTACT :
Attachment 1 . Year-to - Date Budget Rebecca Crawford , ( 919 ) 245 -2152
Summary Gary Donaldson , ( 919 ) 245 - 2453
PURPOSE : To approve a budget amendment for Fiscal Year 2021 -22 .
BACKGROUND :
Food Council
1 . Community Food Strategies has awarded $ 3 , 700 to the Orange County Food Council
through a shared -gifting small grant program . The Food Council intends to use these funds
to increase direct community engagement in regional food systems planning efforts . This
amendment provides for the receipt of these funds in the Multi -year Grant Fund , outside of
the General Fund , and amends the following Food Council Grant Project Ordinance :
Food Council ($3, 700) - Project # 302130
Revenues for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Grant Revenue $ 11100 $ 3 , 700 $4 , 800
Municipal Contribution $ 105 , 434 $ 0 $ 105 , 434
Transfer from General Fund $ 57 , 886 $ 0 $ 57 , 886
Total Project Funding $ 164,420 $ 3 , 700 $ 168 , 120
Appropriated for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Food Council Expenditures $ 164 , 420 $ 31700 $ 168 , 120
Total Costs $ 164 ,420 $ 3 , 700 $ 168 , 120
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SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Housing and Community Development
2 . The Orange County Partnership to End Homelessness Program has received notification
of a $43 , 565 Emergency Solutions Grant award from the North Carolina Department of
Health and Human Services , Division of Aging and Adult Services . This is a reimbursable
grant with the service period of January 1 , 2022 through December 31 , 2022 . These funds
will be used to address the needs of the vulnerable homeless population in Orange County .
The majority of the funding will be used for direct assistance for landlord -tenant mediation
and legal services , and the remainder will be used for temporary staff to support housing
search and placement and housing stability case management . This budget amendment
provides for the receipt of these funds within the Community Development Fund .
3 . In prior budget amendments , the Housing and Community Development Department has
received fund awards of $ 667 , 233 through the Emergency Solutions — Covid - 19 - Grant .
Due to attrition and other savings , the department does not anticipate fully spending this
grant award by the state deadline of June 30 , 2022 . Through January , $ 508 , 562 has been
spent in this project . As such , this amendment authorizes two full -time time limited positions
with a time limited expiration date of June 30 , 2022 in order to fully utilize these grant funds .
Housing staff will seek grant funding to continue these positions July 2022 and beyond .
This amendment has no financial impact , and will utilize funds already authorized in the
Community Development Fund , outside of the General Fund .
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goals are
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
• GOAL : FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color ; religious or philosophical beliefs ; sex , gender or sexual orientation ; national
origin or ethnic background ; age ; military service ; disability ; and familial , residential
or economic status .
Emergency Services
4 . This amendment transfers $ 31 , 531 of Alternative ( Bond ) Financing from the Voice
Interoperability Plan for Emergency Responders (VIPER ) Radio System project to the
Communication System Improvements project , for purchase of one radio repeater to
improve signal for emergency radio communication within large facilities .
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Viper Radio System (-$31, 531) - Project # 30060
Revenues for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Alternative Financing $ 728750 ($ 311531 ) $ 6971219
Total Project Funding $ 728 , 750 ($ 313531 ) $ 697 , 219
Appropriated for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
Viper Radio System Expenditures $ 7281750 ($ 311531 ) $ 6977219
Total Costs $ 728 , 750 ($ 31 , 531 ) $ 697 , 219
Communication System Improvements ($31, 531) - Project # 30061
Revenues for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
E911 Funds $716 , 504 $ 0 $ 7161504
Alternative Financing $ 31197 , 620 $ 31 , 531 $ 312297151
NC 911 Grant Funds $625 , 828 $ 0 $ 625 , 828
Transfer From General Fund $ 193 , 474 $ 0 $ 193 , 474
Total Project Funding $4 , 733 ,426 $31 , 531 $4 , 764 , 957
Appropriated for this project :
Current FY 2021 -22 FY 2 021 -22
FY 2021 -22 Amendment Revised
Communication System
Improvements Expenditures $4 , 733 , 426 $ 31 , 531 $ 4 , 764 , 957
Total Costs $4 , 733 ,426 $ 31 , 531 $ 4 , 764 , 957
5 . The Orange County Emergency Services Department has received additional grant funds
totaling $ 36 , 150 from the N . C . Department of Crime Control and Public Safety related to
the Emergency Management Performance Grant awards . The department plans to use
these funds to assist in maintaining the comprehensive Emergency Management Program .
Specifically , these funds will go towards contract services to revise the Orange County
Emergency Operations Plan , training and education to support of emergency management
and response personnel , and equipment acquisition to address response gaps . This
budget amendment provides for the receipt of these grant funds , and amends the following
grant project ordinance :
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Emergency Management Performance Grant ($36, 150) - Project # 71049
Revenues for this project :
Current FY 2021 -22 FY 2021 -22
FY 2021 -22 Amendment Revised
EM Performance Grant $ 5027173 $ 36 , 150 $ 5387323
Funds
Total Project Funding $ 502 , 173 $ 36 , 150 $ 538 , 323
Appropriated for this project :
Current FY FY 2021 - 22 FY 2021 -22
2021 -22 Amendment Revised
EM Performance Grant $ 502 , 173 $ 367150 $ 538 , 323
Total Costs $ 502 , 173 $ 36 , 150 $ 538 , 323
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
Community Loan Fund/ Historic Rogers Road Neighborhood Infrastructure Capital Project
6 . At its June 19 , 2018 meeting , the Board of Commissioners approved the transfer of
$ 200 , 000 from the Historic Rogers Road Neighborhood Infrastructure Capital Project to the
Community Loan fund to support County-wide no interest loans for sewer connection . This
transfer addressed Non - Low Moderate Income residents that did not qualify based on the
Rogers Road Project income eligibility requirements laid out in the Interlocal Agreement
with the Towns of Carrboro and Chapel Hill . At the time of this transfer , it was noted that
this was intended to be for an interim period and would likely have to be amended due to
construction in progress and the possibility of cost overrun issues due to rock excavation .
Any other loan requests in FY 2021 -22 are eligible for American Rescue Plan Act (ARPA)
Funding and may be considered for future allocations .
This budget amendment provides for the transferring of $ 180 , 000 ( $ 200 , 000 less $ 20 , 000
for two sewer connection loans ) from the Community Loan Fund back to the Historic
Rogers Road Neighborhood Infrastructure Capital Project in order to fund rock excavation
expenses and other closeout costs , and amends the following Capital Project Ordinance :
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Historic Rogers Road Neighborhood Infrastructure ($ 180, 000) = Project # 90054
Revenues for this rolect :
Current FY FY 2021 -22 FY 2021 -
2021 -22 Amendment 22 Revised
Alternative Financing $ 634173000 $ 180 , 000 $ 635971000
Contribution from Chapel $ 771400 $ 0 $ 773400
Hill
Contribution from Carrboro $ 25 , 200 $ 0 $ 25 , 200
From General Fund $ 7271400 $ 0 $ 7273400
Total Project Funding $ 7 , 247 , 000 $ 180 , 000 $ 73427 , 000
Appropriated for this project :
Current FY FY 2021 -22 FY 2021 -
2021 -22 Amendment 22 Revised
Historic Rogers Road $ 7 , 247 , 000 $ 180 , 000 $ 734271000
Ex enditures
Total Costs $ 732475000 $ 180 , 000 $ 71427 , 000
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : ENSURE ECONOMIC SELF -SUFFICIENCY
The creation and preservation of infrastructure , policies , programs and funding
necessary for residents to provide shelter , food , clothing and medical care for
themselves and their dependents .
Department on Aging
7 . The Department on Aging has received the following additional funds :
• Supplemental Nutrition - Additional Supplemental Nutrition funding of $ 57 , 265
from North Carolina Department of Health and Human Services to meet
additional need for food and supplies for the Lunch Program . This program
provides food to families in need in the community impacted by COVID - 19 and
job loss . This amendment increases the COVID - 19 Expanded Lunch program
budget by $ 57 , 2652
• State Appropriation for Senior Centers - State grant funding through Triangle
J Area Agency of $ 21 , 386 to support Senior Center activities . The grant period
runs through June 30 , 2022 .
• Evidence Base Health Promotion and Disease Prevention - Additional Title
III D Health Promotion and Disease Prevention ( HPDP ) funding of $ 2 , 220
received from Triangle J Area Agency on Aging to provide evidence - based
classes and programs .
6
• Volunteer Income Tax Assistance - Grant funding of $ 11 , 500 provided by the
IRS through Reinvestment Partners to support costs of the Volunteer Income
Tax Assistance (VITA) Service . This budget amendment provides for the receipt
of these grant funds , and amends the following grant project ordinance :
Volunteer Income Tax Assistance ($ 11, 500) - Project # 71153
Revenues for this project :
C u rrent FY FY 2021 -22 FY 2021 -
2021 -22 Amendment 22 Revised
VITA Funds - Federal $ 23888 $ 111500 $ 14 , 388
Total Project Funding 1 $ 2 , 888 1 $ 111500 1 $ 14 , 388
Appropriated for this project :
Current FY FY 2021 -22 FY 2021 -
2021 -22 Amendment 22 Revised
VITA Expenditures $ 21888 $ 117500 $ 141388
Total Costs 1 $ 2 , 888 $ 111500 $ 141388
SOCIAL JUSTICE IMPACT : The following Orange County Social Justice Goal is
applicable to this item :
• GOAL : CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents , childhood and senior injuries ,
gang activity , substance abuse and domestic violence .
Animal Services
8 . Animal Services has requested a portion ( $ 45 , 000 ) of donated funds to cover the cost of
Veterinary Care and Spay/ Neuter Services . The donated funds will come from Animal
Services General Donations , Medical Care for Adoptable Pet , Emergency Medical Care
for Rescues and Animal Services Go Fund Me . With this appropriation , approximately
$ 32 , 245 remains in the total of unallocated but donated funds in the Community Giving
Fund . This budget amendment provides for the receipt and use of these funds , consistent
with the intent of the donations .
SOCIAL JUSTICE IMPACT : There is no Orange County Social Justice Goal impact
associated with this item .
Technical Amendment
9 . Due to recommendations made by the County' s auditors , the financial impact statement of
Budget Amendment #5 -A should be revised to match the intended action approved on
December 14 , 2021 . This amendment increases the General Fund appropriation of fund
balance by $ 6 , 886 , 172 , and increases the appropriation of General Fund fund balance to
the Visitors Bureau Fund by $ 560 , 000 and the Sportsplex Fund by $ 790 , 000 , This
amendment does not change the usage or total amount of the $ 12 , 000 , 000 as approved
by Budget Amendment #5 -A on December 14 , 2021 .
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10 . The Board authorized a transfer of $ 261 , 458 in existing Lands Legacy Program funding to
the Conservation Easements Capital Project for the County portion of the Conservation
Easement on Draper- Savage Memorial Foundation ( Moorefields ) in Budget Amendment
# 7-A . However , only $ 246 , 449 is available in the Lands Legacy Capital Project to be
transferred . This amendment corrects that error and uses the remaining $ 15 , 009 from the
unallocated budget in the Conservation Easements Capital Project . This amendment does
not change the usage or total amount approved by Budget Amendment # 7 -A on February
1 , 2022 .
SOCIAL JUSTICE IMPACT : There are no Orange County Social Justice Goals associated
with this item .
FINANCIAL IMPACT : Financial impacts are included in the background information above . The
General Fund will increase by $ 6 , 969 , 191 , the Grants Fund will increase by $ 51 , 350 , the
Community Development Fund will increase by $43 , 565 , the Visitors Bureau Fund will increase
by $ 560 , 000 , and the Sportsplex Fund will increase by $ 790 , 000 .
ENVIRONMENTAL IMPACT : There are no Orange County Environmental Responsibility Goal
impacts associated with this item .
RECOMMENDATION ( S ) : The Manager recommends the Board approve the budget amendment
for Fiscal Year 2021 -22 .
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Attachment 1 8
Year-To - Date Budget Summary
Fiscal Year 2021-22
Sportsplex
Community Operations
Development Visitors Enterprise
Fund Budget Summary General Fund Grants Fund Fund Bureau Fund Fund
Original Budget $240 , 762 , 361 $5523076 $ 948 , 056 $ 1 , 432 , 667 $ 3 , 690 , 656
Additional Revenue Received Through
Budget Amendment #8 ( February 17 , 2022 )
Grant Funds $ 3 , 456 , 523 $ 1677643 $ 1 , 865 , 501 $ 13 , 119
Non Grant Funds $ 635 , 781 $614 , 489 $ 790 , 000
Fund Balance for Anticipated Appropriations
( i . e . Encumbrances )
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $ 11 , 299 , 957 $72 , 760
Total Amended Budget $256, 154 , 622 $719, 719 $2 , 813 , 557 $ 2 , 133 , 035 $4,480 , 656
Dollar Change in 2021 -22 Approved Budget $ 157392 , 261 $ 167 , 643 $ 1 , 865 , 501 $ 700 , 368 $790 , 000
% Change in 2021 -22 Approved Budget 6 . 39 % 30 . 37 % 196077 % 48 . 89 % 21 . 41 %
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions ( includes Permanent and Time
Limited ) 9470980 5 . 000 11 . 500 7 . 000
Changes to Full Time Equivalent Positions 4 . 625 0 . 500
Total Approved Full -Time-Equivalent
Positions for Fiscal Year 2021 -22 952 . 605 5 . 000 12 . 000 7 . 000 0 . 000