HomeMy WebLinkAbout2022-379-E-Planning-Wolverine Pump & Utility-Historic Rogers area LMI sewer connection initiative sewer lateral connection services agreement for 7712 Rogers RdOctober 2020 1.2 1
TITLE 7712 Rogers Road
FY 22-23
NORTH CAROLINA
SEWER LATERAL CONNECTION SERVICES AGREEMENT
ORANGE COUNTY
This Sewer Lateral Connection Services Agreement (hereinafter “Agreement”), made and
entered into this 26th day of August, 2022, (“Effective Date”) by and between Orange County,
North Carolina a political subdivision of the State of North Carolina (hereinafter, the "County")
and Wolverine Pump & Utility, LLC, (hereinafter, the "Provider").
WITNESSETH:
That the County and Provider, for the consideration herein named, do hereby agree as follows:
1. Services
a. Scope of Work.
i) This Agreement is for professional services to be rendered by Provider to County
with respect to the installation of private sewer service lateral connections.
ii) By executing this Agreement, the Provider represents and agrees that Provider is
qualified to perform and fully capable of performing and providing the services
required or necessary under this Agreement in a fully competent, professional and
timely manner.
iii) Time is of the essence with respect to this Agreement.
iv) The services to be performed under this Agreement consist of Basic Services, as
described and designated in Section 3 hereof. Compensation to the Provider for
Basic Services under this Agreement shall be as set forth herein.
2. Responsibilities of the Provider
a. Services to be provided. The Provider shall provide the County with all services required
in Section 3 to satisfactorily complete the Project within the time limitations set forth
herein and in accordance with the highest professional standards.
b. Standard of Care.
i) The Provider shall exercise reasonable care and diligence in performing services
under this Agreement in accordance with the highest generally accepted standards
of this type of Provider practice throughout the United States and in accordance
with applicable federal, state and local laws and regulations applicable to the
performance of these services. Provider is solely responsible for the professional
quality, accuracy and timely completion and/or submission of all work related to
the Basic Services.
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ii) Provider shall be responsible for all errors or omissions of its agents, contractors,
employees, and assigns in the performance of the Agreement. Provider shall
correct any and all errors, omissions, discrepancies, ambiguities, mistakes, or
conflicts at no additional cost to the County.
iii) The Provider shall not, except as otherwise provided for in this Agreement,
subcontract the performance of any work under this Agreement without prior
written permission of the County. No permission for subcontracting shall create,
between the County and the subcontractor, any contract or any other relationship.
iv) Provider is an independent contractor of County. Any and all employees of the
Provider engaged by the Provider in the performance of any work or services
required of the Provider under this Agreement, shall be considered employees or
agents of the Provider only and not of the County, and any and all claims that may
or might arise under any workers compensation or other law or contract on behalf
of said employees while so engaged shall be the sole obligation and responsibility
of the Provider.
v) If activities related to the performance of this Agreement require specific licenses,
certifications, or related credentials Provider represents that it and/or its employees,
agents and subcontractors engaged in such activities possess such licenses,
certifications, or credentials and that such licenses certifications, or credentials are
current, active, and not in a state of suspension or revocation.
3. Basic Services
a. Basic Services.
i) The Provider shall perform as Basic Services the work and services described herein
and as specified in the County’s Request for Proposals (the “RFP”) “RFP Number
N/A for “Professional Services for the Installation of Private Sewer Service Lateral
Connections in the Historic Rogers Road Area, 7712 Rogers Road (PIN 9870-45-
1228)” issued July 7, 2022, and the Provider’s response to the RFP (the “Provider’s
Response”), which are fully incorporated and integrated herein by reference. In the
event a term or condition in any document or attachment conflicts with a term or
condition of this Agreement the term or condition in this Agreement shall control.
Should such conflict arise the priority of documents shall be as follows: This
Agreement, the County’s RFP together with attachments, Provider’s Response
together with attachments.
ii) The County shall have no additional or further obligation for the cost of maintenance
or repair of the private sewer laterals installed with the assistance of this funding, it
being agreed by the Parties that the private sewer laterals and all associated work
pursuant to this Agreement shall upon completion belong to and be the responsibility
of the Property Owner. This limitation of further obligation applies equally to the
Town of Carrboro and the Town of Chapel Hill.
4. Duration of Services
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a. Term. The term of this Agreement shall be from August 26, 2022 to October 26, 2022.
b. Scheduling of Services
i) The Provider shall schedule and perform its activities in a timely manner. Such
schedule shall be established prior to commencement of activities and with the
agreement of County and Property Owner.
ii) Should the County determine that the Provider is behind schedule, it may require
the Provider to expedite and accelerate its efforts, including providing additional
resources and working overtime, as necessary, to perform its services in accordance
with the approved project schedule at no additional cost to the County.
iii) The Commencement Date for the Provider's Basic Services shall be August 26,
2022.
5. Compensation
a. Compensation for Basic Services. Compensation for Basic Services shall include all
compensation due the Provider from the County for all services under this Agreement.
The maximum amount payable for Basic Services is EIGHT THOUSAND FOUR
HUNDRED Dollars ($8,400.00). In the event the amount stated on an invoice is disputed
by the County, the County may withhold payment of all or a portion of the amount stated
on an invoice until the parties resolve the dispute. Payment for Basic Services shall
become due and payable in direct proportion to satisfactory services performed and work
accomplished. Payments will be made subsequent the Provider submitting to the County
a copy of the associated Certificates of Compliance, Final Sewer Permit, or Final
Plumbing Permit as issued by the appropriate agency for properties with approved Bids.
b. Additional Services. County shall not be responsible for costs related to any services in
addition to the Basic Services performed by Provider unless County requests such
additional services in writing and such additional services are evidenced by a written
amendment to this Agreement.
6. Responsibilities of the County
a. Cooperation and Coordination. The County has designated (Christopher J. Sandt, P.E.) to
act as the County's representative with respect to the Project and shall have the authority
to render decisions within guidelines established by the County Manager and/or the
County Board of Commissioners and shall be available during working hours as often as
may be reasonably required to render decisions and to furnish information.
7. Insurance
a. General Requirements. Provider shall obtain, at its sole expense, Commercial General
Liability Insurance, Automobile Insurance, Workers’ Compensation Insurance, and any
additional insurance as may be required by County’s Risk Manager as described in the
Orange County Risk Transfer Policy and Orange County Minimum Insurance Coverage
Requirements (each document is incorporated herein by reference and available at
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http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If
County’s Risk Manager determines additional insurance coverage is required such
additional insurance shall consist of N/A (if no additional insurance required mark N/A as
being not applicable). Provider shall not commence work until such insurance is in effect
and certification thereof has been received by the County's Risk Manager.
8. Indemnity
a. Indemnity. To the extent authorized by North Carolina law the Provider agrees, without
limitation, to defend, indemnify and hold harmless the County, the Town of Carrboro and
the Town of Chapel Hill (“Towns”) from all loss, liability, claims or expense, including
attorney's fees, arising out of or related to the Project and arising from property damage
or bodily injury including death to any person or persons caused in whole or in part by the
negligence or misconduct of the Provider except to the extent same are caused by the
negligence or willful misconduct of the County. Neither the County nor the Towns shall
have any financial responsibility or liability beyond providing the financial assistance and
arranging for payment to the Provider (other than any permitting or inspections
responsibilities they may have in their governmental capacities). It is the intent of this
provision to require the Provider to indemnify the County and Towns to the fullest extent
permitted under North Carolina law.
9. Third Party Rights
Nothing in this Agreement is intended to create, grant, or convey rights in or to any third party.
Nothing herein is enforceable by any third party and the rights of the parties hereto to terminate
or amend this Agreement are not subject to the consent of any third party.
10. Amendments to the Agreement
a. Changes in Basic Services. Changes in the Basic Services and entitlement to additional
compensation or a change in duration of this Agreement shall be made by a written
Amendment to this Agreement executed by the County and the Provider. The Provider
shall proceed to perform the Services required by the Amendment only after receiving a
fully executed Amendment from the County.
11. Termination
a. Termination for Convenience of the County. This Agreement may be terminated without
cause by the County and for its convenience upon seven (7) days prior written notice to
the Provider.
b. Other Termination. The Provider may terminate this Agreement based upon the County's
material breach of this Agreement; provided, the County has not taken all reasonable
actions to remedy the breach. The Provider shall give the County seven (7) days' prior
written notice of its intent to terminate this Agreement for cause.
c. Compensation After Termination.
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i) In the event of termination, the Provider shall be paid that portion of the fees and
expenses that it has earned to the date of termination, less any costs or expenses
incurred or anticipated to be incurred by the County due to errors or omissions of
the Provider.
ii) Should this Agreement be terminated, the Provider shall deliver to the County
within seven (7) days, at no additional cost, all deliverables including any electronic
data or files relating to the Project.
d. Waiver. The payment of any sums by the County under this Agreement or the failure of
the County to require compliance by the Provider with any provisions of this Agreement
or the waiver by the County of any breach of this Agreement shall not constitute a waiver
of any claim for damages by the County for any breach of this Agreement or a waiver of
any other required compliance with this Agreement.
e. Suspension. County may suspend the Basic Services and this Agreement at any time for
County’s convenience and without penalty to County upon three (3) days’ notice to
Provider. Upon any suspension by County, Provider shall discontinue the Basic Services
and shall not resume the Basic Services until notified to proceed by County.
12. Additional Provisions
a. Limitation and Assignment. The County and the Provider each bind themselves, their
successors, assigns, and legal representatives to the terms of this Agreement. Neither the
County nor the Provider shall assign or transfer its interest in this Agreement without the
written consent of the other.
b. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of
respective parties hereunder shall be governed by the laws of the State of North Carolina.
c. Compliance with Laws. Provider shall at all times remain in compliance with all
applicable local, state, and federal laws, rules, and regulations including but not limited to
all state and federal anti-discrimination laws, policies, rules, and regulations and the
Orange County Non-Discrimination Policy and Orange County Living Wage Policy (each
policy is incorporated herein by reference and may be viewed at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php.) Any
violation of this requirement is a breach of this Agreement and County may immediately
terminate this Agreement without further obligation on the part of the County. This
paragraph is not intended to limit and does not limit the definition of breach to
discrimination. By executing this Agreement Provider affirms that Provider and any
subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter
64 of the North Carolina General Statutes. By executing this Agreement Provider certifies
that Provider has not been identified, and has not utilized the services of any agent or
subcontractor identified, on the list created by the State Treasurer pursuant to G.S. 147-
86.58. By executing this Agreement Provider certifies that Provider has not been
identified, and has not utilized the services of any agent or subcontractor identified, on the
list created by the State Treasurer pursuant to G.S. 147-86.81.
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d. Dispute Resolution. Any and all suits or actions to enforce, interpret or seek damages with
respect to any provision of, or the performance or non-performance of, this Agreement
shall be brought in the General Court of Justice of North Carolina sitting in Orange
County, North Carolina. It is agreed by the parties that no other court shall have
jurisdiction or venue with respect to such suits or actions. Binding arbitration may not be
initiated by either Party, however, the Parties may agree to nonbinding mediation of any
dispute prior to the bringing of a suit or action.
e. Entire Agreement. This Agreement, together with the RFP and its attachments and the
Provider’s Response and its attachments, represents the entire and integrated agreement
between the County and the Provider and supersedes all prior negotiations, representations
or agreements, either written or oral. This Agreement may be amended only by written
instrument signed by both parties. Modifications may be evidenced by facsimile
signatures.
f. Severability. If any provision of this Agreement is held as a matter of law to be
unenforceable, the remainder of this Agreement shall be valid and binding upon the
Parties.
g. Ownership of Work Product. Should Provider’s performance of this Agreement generate
documents, items, or things that are specific to this Project such documents, items or things
shall become the property of the County and may be used on any other project without
additional compensation to the Provider. The use of the documents, items or things by the
County or by any person or entity for any purpose other than the Project as set forth in this
Agreement shall be at the full risk of the County.
h. Non-Appropriation. Provider acknowledges that County is a governmental entity, and the
validity of this Agreement is based upon the availability of public funding under the
authority of its statutory mandate.
In the event that public funds are unavailable and not appropriated for the performance of
County’s obligations under this Agreement, then this Agreement shall automatically expire
without penalty to County immediately upon written notice to Provider of the
unavailability and non-appropriation of public funds. It is expressly agreed that County
shall not activate this non-appropriation provision for its convenience or to circumvent the
requirements of this Agreement, but only as an emergency fiscal measure during a
substantial fiscal crisis.
In the event of a change in the County’s statutory authority, mandate and/or mandated
functions, by state and/or federal legislative or regulatory action, which adversely affects
County’s authority to continue its obligations under this Agreement, then this Agreement
shall automatically terminate without penalty to County upon written notice to Provider of
such limitation or change in County’s legal authority.
i. Signatures. This Agreement together with any amendments or modifications may be
executed electronically. All electronic signatures affixed hereto evidence the consent of
the Parties to utilize electronic signatures and the intent of the Parties to comply with
Article 11A and Article 40 of North Carolina General Statute Chapter 66.
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j. Notices. Any notice required by this Agreement shall be in writing and delivered by
certified or registered mail, return receipt requested to the following:
Orange County Provider’s Name & Address
Attention: Christopher J. Sandt, P.E. Timothy Jacobs
P.O. Box 8181 117 W. Union Street
Hillsborough, NC 27278 Hillsborough, NC 27278
IN WITNESS WHEREOF, the Parties, by and through their authorized agents, have hereunder set
their hands and seal, all as of the day and year first above written.
ORANGE COUNTY: PROVIDER:
By: _________________________________
County Manager
By: __________________________________
Timothy Jacobs, Owner
(Wolverine Pump & Utility, LLC)
Printed name and title
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ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Wolverine Pump & Utility, LLC Party/Vendor Contact Person: Timothy Jacobs Contact
Phone: 919-257-3430 Party/Vendor Address: 117 W. Union Street City Hillsborough State: NC Zip: 27278
Department: Planning Amount: $8,400.00 Purpose: Historic Rogers Road Area - LMI Sewer Connection Initiative -
Sewer Lateral Connection Services Agreement for 7712 Rogers Road Budget Code(s): #61370035-880020-10054
Vendor # N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract Type: (Check one)
New Renewal Amendment Effective Date August 26, 2022 Approved by Board Yes No Agenda
Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on
this project has not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
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8/19/2022
8/19/2022
8/19/2022
8/19/2022
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Request for Quotations
To Provide Professional Services for the Installation of Private Sewer Service
Lateral Connections in the Historic Rogers Road Area
7712 Rogers Road (PIN 9870-45-1228)
Orange County, North Carolina
Date of Issue: July 7, 2022
Deadline for Quotation Submittal: July 22, 2022, 5:00 p.m (Eastern)
Direct all inquiries to:
Christopher J. Sandt, P.E.
Staff Engineer
Phone: 919-245-2583
Email: csandt@orangecountync.gov
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Request for Quotations
7712 Rogers Road (PIN 9870-45-1228)
For internal processing, including tabulation of proposals, please provide your
company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10 (b) this identification
number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made
available for public inspection.
This page is to be filled out and returned with your proposal. Failure to do so
may subject your proposal to rejection.
Federal ID Number or Social Security Number
Electronic responses ONLY will be accepted for this solicitation.
83-1267461
Wolverine Pump & Utility LLC
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I. Purpose:
Orange County, North Carolina is releasing this Request for Quotations seeking responses
from qualified licensed plumbers/contractors to provide professional services for the
installation of a private sewer service lateral connection for a qualified low-to-moderate
income (LMI) owner of a Heritage Lot with Pre-Existing Dwellings in the Historic Rogers
Road Area. The private sewer service lateral connection is defined here as the 4-inch
diameter sewer service lateral pipe and associated appurtenances located on private
property, installed from the existing stub-out/clean-out near the property line to the private
dwelling to be served. This work will also include the abandonment of the existing private
septic tank per Orange County requirements upon completion of the private sewer service
lateral connection. This work does not include nor obligate the qualified licensed plumber
to bring up to code any non-altered existing plumbing. The Historic Rogers Road Area is
located within jurisdictional areas of the Town of Chapel Hill and the Town of Carrboro in
Orange County, North Carolina.
II. Background:
The Historic Rogers Road Area gravity sewer system is a public system owned by Orange
County and operated by the Orange Water and Sewer Authority (OWASA). The gravity
sewer system is generally located along the Rogers Road corridor between Eubanks Road
and Homestead Road. The serviceable residential dwellings in this area range in size
from less than 800 square feet of living space to greater than 4,000 square feet of living
space. The original construction dates of the serviceable residential dwellings in this area
range from as recent as 2020 to as old as the early 1950s.
The general contractor for the Historic Rogers Road Area gravity sewer project installed
approximately 102 sewer service stub-outs/clean-outs to various properties within the
Historic Rogers Road sewer service area. Although encouraged, serviceable properties
within the Historic Rogers Road sewer service area are not required to connect to the
public gravity sewer system. However, serviceable properties will be required to connect
upon documented failure of an existing private septic system.
Orange County, in partnership with the Towns of Chapel Hill and Carrboro are providing
jointly-funded financial assistance to cover the costs of the private sewer service lateral
connection installation, the septic tank abandonment, and the OWASA sewer development
fees for LMI-qualified owners of Heritage Lots with Pre-Existing Dwellings (hereinafter
referred to as “LMI Heritage Lot Owners”). The jointly-funded financial assistance program
will be available to LMI Heritage Lot Owners for a three (3) year period ending June 30,
2022. This work described within this Request for Quotations is being funded by this
jointly-funded financial assistance program for LMI-qualified owners.
III. General Requirements:
Orange County is requesting competitive quotations from licensed plumbers/contractors
(hereinafter referred to as “Providers”) to furnish the Scope of Work described below for the
residential property located at the following address:
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• 7712 Rogers Road, Chapel Hill, NC 27516
PIN 9870-45-1228, located within Town of Chapel Hill jurisdiction
See Exhibit A for the gravity sewer record drawing associated with the property included in
this Request for Quotations. Providers must perform a mandatory site visit, accompanied
by an Orange County representative, for the property included in this Request for
Quotations, prior to submitting a competitive bid for the work. Orange County will not
accept bids from Providers that have not attended a mandatory site visit. It is the goal
of Orange County to minimize inconveniences for the property owners, so Providers must
contact the Staff Engineer to coordinate a confirmed day/time for the mandatory site visit.
Providers who have attended a mandatory site visit may forward additional questions to
Christopher J. Sandt, P.E. (Staff Engineer) at csandt@orangecountync.gov no later than
5:00 p.m. on July 20, 2022. Providers should enter “7712 Rogers Road: Questions” as
the subject for the email.
Questions received by the deadline date, Orange County’s response, and any additional
terms deemed necessary by the Orange County shall become an Addendum to this Request
for Quotation. No information, instruction or advice provided orally or informally by any
Orange County personnel, whether made in response to a question or otherwise in
connection with this Request for Quotation, shall be considered authoritative or binding.
Providers shall rely only on written material contained in this Request for Quotation. Orange
County will post an Addendum with responses to all questions asked by Providers who have
attended a mandatory site visit by 5:00 p.m. on July 21, 2022.
Orange County intends to award contracts to the lowest responsible and responsive bidder
in late July 2022, subject to budget availability. Orange County will independently
evaluate the property-specific bids for the property included in this Request for
Quotation to determine the lowest bid. Providers may be selected to contract with
Orange County as the lowest responsible and responsive bidder for more than one
property, if other properties are concurrently advertised for bid via separate Requests
for Quotations.
The selected Provider will contract with Orange County using the Orange County contract
template attached to this Request for Quotation (see Exhibit C). There will be no initial
deposit payments or partial payments made to the Provider. The Provider will be paid by
Orange County upon 100% completion and certification of the work as defined within the
Orange County contract. Upon execution of the contract, Orange County will issue a written
notice to proceed (NTP) to the Provider. The Provider will be expected to coordinate with
Orange County and the LMI Heritage Lot Owner throughout the entirety of the construction
process, from start of construction through construction completion and satisfactory final
inspections/certifications.
The selected Provider will be expected to follow Town of Chapel Hill or Town of Carrboro
hours of operation, depending on the jurisdictional area in which work is being performed.
No work will be performed on Saturdays, Sundays or legal holidays without express written
permission from Orange County and the respective Town, depending on the jurisdictional
area in which work is being performed.
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The selected Provider will be expected to provide all equipment and labor to install the
private sewer service lateral connection to the existing public gravity sewer system stub-out,
as described more completely below. The Provider will be responsible for maintaining a
safe working environment and adhering to all confined space and/or sewer work
requirements. The Provider will be expected to provide any traffic control or other safety
measures, if warranted, according to the most current NCDOT, OSHA or other safety
requirements related to the work being performed.
The selected Provider will be expected to obtain all required plumbing permits through the
Town of Chapel Hill or the Town of Carrboro Permits and Inspections Divisions, depending
on the jurisdictional area in which the work is being performed, prior to commencement of
work. Applicable permit fees for all plumbing services performed under this contract will be
waived. The Provider will also be expected to schedule and coordinate all code-specific
inspections of the completed work with the Town of Chapel Hill or the Town of Carrboro
Permits and Inspections Divisions, depending on the jurisdictional area in which the work is
being performed.
REQUIRED EXPERIENCE AND QUALIFICATIONS
Orange County is seeking to retain local professional plumbers/contractors who are
currently licensed with the North Carolina State Contractors Licensing Board and have the
experience and resources to successfully complete the project. The Provider’s licensing
credentials (i.e. license type, license number, license expiration dates, etc.) will be cross-
checked and verified by Orange County and Town staff prior to contract award.
Insurance
Provider shall obtain, at its sole expense, Commercial General Liability Insurance,
Automobile Insurance, Workers’ Compensation Insurance, and any additional insurance as
may be required by County’s Risk Manager as described in the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements (each document is
incorporated herein by reference and available at
http://www.orangecountync.gov/departments/purchasing_division/contracts.php). If the Orange
County Risk Manager determines additional insurance coverage is required such additional
insurance shall consist of N/A (if no additional insurance required mark N/A as being not
applicable). Provider shall not commence work until such insurance is in effect and
certification thereof has been received by the Orange County Risk Manager.
Living Wage
Orange County is committed to providing its employees with a living wage and encourages
agencies it funds to pursue the same goal. A copy of Orange County’s Living Wage
Contractor Policy is attached.
E-Verify
HB789 imposes E-Verify requirements on contractors who enter into certain contracts with
state agencies and local governments. The legislation specifically prohibits governmental
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units from entering into certain contracts “unless the contractor and the contractor’s
subcontractors comply with the requirements of Article 2 of Chapter 65 of the General
Statues.” (Article 2 of Chapter 65 establishes North Carolina’s E-Verify requirements for
private employers.) It is important to note that the verification requirement applies to
subcontractors as well as contractors. The new laws specifically prohibit governmental units
from entering into contracts with contractors who have not (or their subcontractors have not)
complied with E-Verify.
IV. Scope of Work:
This project consists of providing and installing a single private sewer service lateral in
accordance with OWASA specifications and all applicable Town building and plumbing
codes. The work also includes a mandatory preliminary site investigation (to be conducted
prior to submittal of your bid) and post-construction site restoration to pre-construction
conditions (e.g. restoration of gravel or pavement sidewalks/driveways (if needed), re-
grading, raking, seeding/re-sodding, etc.). Based on available record drawings, the existing
sewer service stub-outs to which the private sewer service laterals will be connected range
from approximately 4-ft deep to approximately 16-ft deep.
Sewer Service Lateral Connections:
• Provider shall apply for and secure all applicable plumbing and/or code-specific
permits from the Town of Chapel Hill or the Town of Carrboro Permits and Inspections
Divisions, depending on the jurisdictional area in which the work is being performed,
prior to starting work.
• Provider shall provide any traffic control or other safety measures according to the
most current NCDOT, OSHA or other safety requirements related to the work being
performed.
• Excavate to existing ductile iron mechanical joint plug located at existing sewer
service stub-out near property line.
• Install 4-inch sewer service lateral with all fittings and appurtenances (Schedule 40
PVC pipe or ductile iron pipe, depending on site conditions) to connect existing
dwelling’s wastewater discharge system to existing sewer service stub-out near
property line.
• Cap existing wastewater line to septic tank.
• Provider shall coordinate final inspections and secure final certifications from the
Town of Chapel Hill or the Town of Carrboro Permits and Inspections Divisions,
depending on the jurisdictional area in which the work is being performed.
• Restore site to pre-construction conditions, seed and straw all disturbed areas when
done.
• Upon completion of both the Sewer Lateral Connection and the Septic Tank
Abandonment (see below), Provider shall coordinate with the Orange County Staff
Engineer to schedule a final walk-through and certification of the completed work prior
to Orange County’s issuance of final payment to the Provider.
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Septic Tank Abandonment:
• Provider shall apply for and secure an Existing System Authorization from Orange
County Environmental Health, which is a no-cost permit to abandon the existing
septic tank, prior to starting work.
• Contractor shall provide any traffic control or other safety measures according to the
most current NCDOT, OSHA or other safety requirements related to the work being
performed.
• The existing septic tank will need to be pumped by a North Carolina registered
septage hauler and then properly abandoned.
• An Orange County Environmental Health Inspector must be present when the septic
tank is collapsed.
• Restore site to pre-construction conditions, seed and straw all disturbed areas.
• Upon completion of both the Sewer Lateral Connection (see above) and the Septic
Tank Abandonment, Provider shall coordinate with the Orange County Staff Engineer
to schedule a final walk-through and certification of the completed work prior to
Orange County’s issuance of final payment to the Provider.
Minimum Terms and Conditions:
The following minimum Terms and Conditions must be met to be eligible for selection
consideration and contracting with Orange County:
• Provide a copy of license to perform plumbing activities and/or public utility work in
Orange County, North Carolina;
• Provide a copy of an occupational license to perform work in Orange County, North
Carolina;
• Must have a North Carolina registered septage hauler perform the septic tank
pumping work. The registered septage hauler can be a sub-contractor.
• Must have Master Plumber licensed/certified individual overseeing work at each
property while work is being performed;
• Must be available to meet at each private property location where proposed work is
to be performed prior to commencing any work;
• Must meet with property owner, Town and/or Orange County representatives to
discuss proposed work prior to commencing any work; Must agree to date and time
work will begin and when work will be completed;
• When required, must schedule and provide documentation that any inspection
required by Orange County, Town of Chapel Hill, and/or Town of Carrboro has been
completed;
• Must provide a minimum 12 month (1 year) warranty on workmanship of all defined
work performed and approved by Orange County and the Town of jurisdiction. The
12 month (1 year) warranty shall name the property owner as the beneficiary. Two
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copies of the 12 month (1 year) warranty must be provided; one for the property owner
and one for the Orange County Staff Engineer.
V. Available materials:
• Exhibit A – Gravity Sewer Record Drawing
• Exhibit B – Form of Property-Specific Bid
• Exhibit C – Sewer Lateral Connection Services Agreement (template)
A full copy of the Gravity Sewer Record Drawings, “Historic Rogers Road Sewer Expansion”
(40 plan sheets) is available upon request.
VI. Submission Requirements:
Providers will be required to submit electronic copies of their bids to
csandt@orangecountync.gov no later than 5:00 p.m. on July 22, 2022. Providers should
enter “7712 Rogers Road: Bid” as the subject of the email. Orange County will not accept
submittals for review that are received after the 5:00 p.m. deadline. It is the responsibility of
the Provider to ensure that bids are received by the deadline date and time detailed herein.
Critical updated information may be included in Addenda to this Request for Quotation. All
providers shall be deemed to have read and understood all information in this Request for
Quotation and all Addenda thereto.
1. BID CONTENTS:
a. One (1) completed and signed property-specific bid using the “Form of
Property-Specific Bid” included in this Request for Quotation (Exhibit B) and
one (1) property-specific redline drawing that includes a north arrow, a drawing
scale, and a clear depiction of the proposed work with horizontal dimensioning
and pipe material description(s).
b. E-Verify: HB789 imposes E-Verify requirements on contractors who enter
into certain contracts with state agencies and local governments. The
legislation specifically prohibits governmental units from entering into certain
contracts “unless the contractor and the contractor’s subcontractors comply
with the requirements of Article 2 of Chapter 65 of the General Statues.”
(Article 2 of Chapter 65 establishes North Carolina’s E-Verify requirements
for private employers.) It is important to note that the verification requirement
applies to subcontractors as well as contractors. The new laws specifically
prohibit governmental units from entering into contracts with contractors who
have not (or their subcontractors have not) complied with E-Verify. Complete
the attached affidavit, and include it with your submittal.
c. Evidence of Provider’s professional liability insurance
($1,000,000/$2,000,000) and the ability of the Provider to meet the “Standard
Risk Profile” of the Orange County Minimum Insurance Coverage
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Requirements. Providers must cite in their response any and all claims that
have been filed against the professional liability insurance carried by the
Provider within the last five (5) years. Prior to contract execution, Provider
shall obtain, at its sole expense, Professional Liability Insurance, Commercial
General Liability Insurance, Automobile Insurance, and Workers’
Compensation Insurance as described in the Orange County Risk Transfer
Policy and Orange County Minimum Insurance Coverage Requirements (each
document is incorporated herein by reference and available at:
http://www.orangecountync.gov/departments/purchasing_division/contracts.php).
Questions relating to this Request for Quotations can be directed to Christopher J. Sandt,
P.E. at csandt@orangecountync.gov, phone number (919) 245-2583.
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URS Corporation - North Carolina1600 Perimeter Park Dr., Suite 400Morrisville, North Carolina 27560Telephone (919) 461-1100, FAX (919) 461-1415www.aecom.comNCBELS LIC. NO. C-2243MATCHLINE - SEE SHEETCU-108RSEE CU-115R FOR OUTFALL I
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RECORD DRAWING 6/24/2019EXISTING CLEAN-OUT
(CONNECTION POINT)
7712 ROGERS RD
EXHIBIT A - GRAVITY SEWER RECORD DRAWING
(7712 ROGERS ROAD)
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EXHIBIT B
Form of Property-Specific Bid
Property Address: 7712 Rogers Road PIN: 9870-45-1228
Property Owner Name: Linda J. Allen
Town Jurisdictional Area (check one): Chapel Hill X Carrboro ____
FEES FOR SERVICES: Install private sewer service lateral and abandon existing private septic
tank per the attached specifications and as reflected in the attached red line drawing for the
Property Address/PIN identified above. Please provide your property-specific quotation in the
table below and remember to attach the associated redline drawing. If multiple properties are
included in the Scope of Work, complete and provide a separate Form of Property-Specific Bid
for each individual property.
•Will sewer service lateral be PVC or DIP? (check one) PVC __ DIP ___
•If sewer service lateral will be PVC, complete Item #1a and leave Item #1b blank.
•If sewer service lateral will be DIP (due to horizontal and/or vertical clearance site
constraints), complete Item #1b and leave Item #1a blank.
•NOTE: Town and County permitting fees will be waived for this Work. The OWASA
sewer system development fee for this Work will be paid by Orange County.
Item # Commodities / Goods or Services Not-To-Exceed (NTE) Fee
1a
Provide and install 4” Schedule 40 PVC sewer
service lateral and associated appurtenances
(i.e. from the existing sewer service stub-out at
the property line to the dwelling to be served)
per Town of jurisdiction standards and attached
specifications
Materials $_____________
Labor $_______________
Total $________________
1b
Provide and install 4” DIP (ductile iron pipe)
sewer service lateral and associated
appurtenances (i.e. from the existing sewer
service stub-out at the property line to the
dwelling to be served) per Town of jurisdiction
standards and attached specifications
Materials $_____________
Labor $_______________
Total $________________
X
$2800.00
$4400
$7200.00
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2
Disconnect and abandon existing septic tank
per Orange County standards and attached
specifications
Materials $_____________
Labor $_______________
Total $________________
* Grand Total = Item #1a + Item #2, or, Item #1b + Item #2 *Grand Total $__________
PLUMBING FIRM NAME: ________________________________________________
PLUMBING FIRM LICENSE #: ____________________________________________
NCDEQ SEPTIC CONTRACTOR REGISTRATION # ___________________________
PLUMBING FIRM ADDRESS: ____________________________________________
_____________________________________________
PLUMBING FIRM TELEPHONE: ____________________
PLUMBING FIRM FAX: ___________________________
BY: __________________________________________ (printed name and title)
SIGNATURE: __________________________________ DATE: ________________
(Property-Specific Bid must be signed in writing by the Prime Plumbing Firm)
Will a sub-contractor be used for septic tank abandonment work? (check one) YES ___ NO ___
If YES, then complete the information below:
SEPTIC SUB-CONTRACTOR FIRM NAME: _______________________________________
NCDEQ SEPTIC SUB-CONTRACTOR REGISTRATION #: ___________________________
SEPTIC SUB-CONTRACTOR FIRM ADDRESS: ____________________________________
____________________________________
SEPTIC SUB-CONTRACTOR FIRM TELEPHONE: ____________________
SEPTIC SUB-CONTRACTOR FIRM FAX: ___________________________
$1200.00
$1200
$8400.00
Wolverine Pump & Utility LLC
82027
All American Septic
5508 Watkins Rd Wendell NC
919-257-3430
X
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SPECIFICATIONS
This project consists of providing and installing private sewer service lateral in accordance with
OWASA specifications and all applicable Town building and plumbing codes. The work also
includes a mandatory preliminary site investigation (to be conducted prior to submittal of your
quotations) and post-construction site restoration to pre-construction conditions (e.g. restoration
of gravel or pavement sidewalks/driveways (if needed), re-grading, raking, seeding/re-sodding,
etc.). Based on available record drawings, the existing sewer service stub-outs to which the
private sewer service laterals will be connected range from approximately 4-ft deep to
approximately 16-ft deep.
Sewer Service Lateral Connections:
• Provider shall apply for and secure all applicable plumbing and/or code-specific permits
from the Town of Chapel Hill or the Town of Carrboro Permits and Inspections
Divisions, depending on the jurisdictional area in which the work is being performed,
prior to starting work.
• Provider shall provide any traffic control or other safety measures according to the most
current NCDOT, OSHA or other safety requirements related to the work being
performed.
• Excavate to existing ductile iron mechanical joint plug located at existing sewer service
stub-out near property line.
• Install 4-inch sewer service lateral with all fittings and appurtenances (Schedule 40 PVC
pipe or ductile iron pipe, depending on site conditions) to connect existing dwelling’s
wastewater discharge system to existing sewer service stub-out near property line.
• Cap existing wastewater line to septic tank.
• Provider shall coordinate final inspections and secure final certifications from the Town
of Chapel Hill or the Town of Carrboro Permits and Inspections Divisions, depending on
the jurisdictional area in which the work is being performed.
• Restore site to pre-construction conditions, seed and straw all disturbed areas when done.
• Additional Site Specific work: ______________________________________________.
Septic Tank Abandonment:
• Provider shall apply for and secure an Existing System Authorization from Orange
County Environmental Health, which is a no-cost permit to abandon the existing septic
tank, prior to starting work.
• Contractor shall provide any traffic control or other safety measures according to the
most current NCDOT, OSHA or other safety requirements related to the work being
performed.
• The existing septic tank will need to be pumped by a North Carolina registered septage
hauler and then properly abandoned.
• An Orange County Environmental Health Inspector must be present when the septic tank
is collapsed.
• Restore site to pre-construction conditions, seed and straw all disturbed areas when done.
• Additional Site Specific work: ______________________________________________.
DocuSign Envelope ID: ED92BC6E-A33C-4B78-979E-F824C9D7CEA3
DocuSign Envelope ID: ED92BC6E-A33C-4B78-979E-F824C9D7CEA3
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DocuSign Envelope ID: ED92BC6E-A33C-4B78-979E-F824C9D7CEA3