HomeMy WebLinkAbout2022-364-E-Social Svc-Senior Care of Orange County-Adult Day Care Contract#68-2073
Senior Care of Orange County, Inc.
Contract-General (06/19) Page 1 of 5
Contract #68-2073 Fiscal Year Begins July 1, 2022 Ends June 30, 2023
This contract is hereby entered into by and between the Orange County Department of Social Services (the "County") and
Senior Care of Orange County, Inc. (the "Contractor") (referred to collectively as the “Parties”). The Contractor’s federal tax
identification number or Social Security Number is 56-2460614 and County’s DUNS Number is 09-157-5191.
1. Contract Documents:
This Contract consists of the following documents:
(1) This contract
(2) The General Terms and Conditions (Attachment A)
(3) The Scope of Work, description of services, and rate (Attachment B)
(4) Combined Federal Certifications (Attachment C)
(5) Conflict of Interest (Attachment D)
(6) No Overdue Taxes (Attachment E)
(7) Certification Regarding Transportation (Attachment J)
(8) IRS federal tax exempt letter or 501 (c)(Attachment K) http://www.irs.gov/pub/irs-fill/k1023.pdf
(9) State Certification (Attachment M)
(10) Non-Discrimination, Clean Air, Clean Water (Attachment N)
(11) Outcomes and Reporting (Attachment O)
These documents constitute the entire agreement between the Parties and supersede all prior oral or written statements or
agreements.
2. Precedence among Contract Documents:
In the event of a conflict between or among the terms of the Contract Documents, the terms in the Contract Document with
the highest relative precedence shall prevail. The order of precedence shall be the order of documents as listed in
Paragraph 1, above, with the first-listed document having the highest precedence and the last-listed document having the
lowest precedence. If there are multiple Contract Amendments, the most recent amendment shall have the highest
precedence and the oldest amendment shall have the lowest precedence.
3. Effective Period:
This contract shall be effective on July 1, 2022 and shall terminate on June 30, 2023. This contract must be twelve months
or less.
4. Contractor’s Duties:
The Contractor shall provide the services and in accordance with the approved rate as described in Attachment B, Scope of
Work, and shall meet the requirements set for in Attachment O, Outcomes and Reporting.
5. County’s Duties:
The County shall pay the Contractor in the manner and in the amounts specified in the Contract Documents. The total
amount paid by the County to the Contractor under this contract shall not exceed $ 44,000 ($20,000 for Social Services
and $24,000 for Aging). This amount consists of $ 44,000 in Federal funds (CFDA # ), $ 0 in State Funds, $0 in
County funds
a. There are no matching requirements from the Contractor.
b. The Contractor’s matching requirement is $ , which shall consist of:
In-kind Cash
Cash and In-kind Cash and/or In-kind
The contributions from the Contractor shall be sourced from non-federal funds.
The total contract amount including any Contractor match shall not exceed $44,000.
6. Reversion of Funds:
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
Contract#68-2073
Senior Care of Orange County, Inc.
Contract-General (06/19) Page 2 of 5
Any unexpended grant funds shall revert to the County Department of Social Services/Human Services upon
termination of this contract.
7. Reporting Requirements:
Contractor shall comply with audit requirements as described in N.C.G.S. § 143C-6-22 & 23 and OMB Circular- CFR
Title 2 Grants and Agreements, Part 200, and shall disclose all information required by 42 USC 455.104, or 42 USC
455.105, or 42 USC 455.106.
8. Payment Provisions:
Payment shall be made in accordance with the Contract Documents as described in the Scope of Work, Attachment B.
9. Contract Administrators:
All notices permitted or required to be given by one Party to the other and all questions about the contract from one Party
to the other shall be addressed and delivered to the other Party’s Contract Administrator. The name, post office address,
street address, telephone number, fax number, and email address of the Parties’ respective initial Contract Administrators
are set out below. Either Party may change the name, post office address, street address, telephone number, fax number,
or email address of its Contract Administrator by giving timely written notice to the other Party.
For Services Performed on Behalf of the Department of Social Services:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Kim Lassiter-Fisher, Adult Services Supervisor Kim Lassiter-Fisher, Adult Services Supervisor
Orange County Department of Social Services Orange County Department of Social Services
PO Box 8181 PO Box 8181
Hillsborough, NC 27278 Hillsborough, NC 27278
919-245-2880 919-245-2880
Lassiter@orangecountync.gov Lassiter@orangecountync.gov
For Services Performed on Behalf of the Department on Aging:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Kim Lamon-Loperfido, Aging Transitions
Administrator
Kim Lamon-Loperfido, Aging Transitions
Administrator
Orange County Department on Aging Orange County Department on Aging
2551 Homestead Road 2551 Homestead Road
Chapel Hill, NC 27516 Chapel Hill, NC 27516
919-245-4253 919-245-4253
kloperfido@orangecountync.gov kloperfido@orangecountync.gov
For the Contractor:
IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS
Melissa Bryant, Executive Director Melissa Bryant, Executive Director
Soltys Place Soltys Place
105 Meadowlands Drive 105 Meadowlands Drive
Hillsborough, NC 27278 Hillsborough, NC 27278
919-245-2017 919-245-2017
melissab@soltysplace.org melissab@soltysplace.org
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
Contract#68-2073
Senior Care of Orange County, Inc.
Contract-General (06/19) Page 3 of 5
10. Supplementation of Expenditure of Public Funds:
The Contractor assures that funds received pursuant to this contract shall be used only to supplement, not to supplant,
the total amount of federal, state and local public funds that the Contractor otherwise expends for contract services
and related programs. Funds received under this contract shall be used to provide additional public funding for such
services; the funds shall not be used to reduce the Contractor’s total expenditure of other public funds for such
services.
11. Disbursements:
As a condition of this contract, the Contractor acknowledges and agrees to make disbursements in accordance with
the following requirements:
(a) Implement adequate internal controls over disbursements;
(b) Pre-audit all vouchers presented for payment to determine:
• Validity and accuracy of payment
• Payment due date
• Adequacy of documentation supporting payment
• Legality of disbursement
(c) Assure adequate control of signature stamps/plates;
(d) Assure adequate control of negotiable instruments; and
(e) Implement procedures to insure that account balance is solvent and reconcile the account monthly.
12. Outsourcing to Other Countries:
The Contractor certifies that it has identified to the County all jobs related to the contract that have been outsourced
to other countries, if any. The Contractor further agrees that it will not outsource any such jobs during the term of
this contract without providing notice to the County.
13. Federal Certifications:
Individuals and Organizations receiving federal funds must ensure compliance with certain certifications required
by federal laws and regulations. The contractor is hereby complying with Certifications regarding
Nondiscrimination, Drug-Free Workplace Requirements, Environmental Tobacco Smoke, Debarment, Suspension,
Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions, and Lobbying. These assurances and
certifications are to be signed by the contractor’s authorized representative.
14. Specific Language Not Previously Addressed:
( can be delted if not needed)
15. Signature Warranty: The undersigned represent and warrant that they are authorized to bind their principals to the
terms of this agreement.
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
Contract#68-2073
Senior Care of Orange County, Inc.
Contract-General (06/19) Page 4 of 5
The Contractor and the County have executed this contract in duplicate originals, with one original being retained by each
party.
__________________________________________________________________________________________________
Signature Date
____________________________________________________________________ _______________
Printed Name Title
COUNTY
___________________________________________________________________________________________________
Signature (must be legally authorized to sign contracts for County DSS) Date
______________________________________________________________ _______________
Printed Name Title
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act.
________________________________________________________________________________________________
Signature of County Finance Officer Date
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
8/1/2022
Executive Director
8/16/2022
8/16/2022
County Manager
Contract#68-2073
Senior Care of Orange County, Inc.
Contract-General (06/19) Page 5 of 5
ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: Senior Care of Orange County Party/Vendor Contact Person: Melissa Bryant Contact Phone: 919-245-
2017 Party/Vendor Address: 105 Meadowlands Drive City Hillsborough State: NC Zip: 27278 Department: Social
Services/Aging Amount: $44,000 Purpose: Adult Day Care Budget Code(s): 10405020-764100/10405020-
764101/10432020-630100/10432020-630105 Vendor # 800047 (N/A if new vendor) Vendor is a BOCC consultant?
Yes No Contract Type: (Check one) New Renewal Amendment Effective Date July 1, 2022 Approved by
Board Yes No Agenda Date:
This agreement is approved as to technical form and content and I as Department Director affirmatively state work on this project has not
been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this agreement have
already begun or been completed please briefly describe the nature of the emergency condition that was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to
information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
8/1/2022
8/11/2022
8/11/2022
8/16/2022
8/16/2022
General Terms and Conditions – (06/16) Page 1 of 5
ATTACHMENT A
GENERAL TERMS AND CONDITIONS
Orange County Department of Social Services and Department on Aging
Relationships of the Parties
Independent Contractor: The Contractor is and shall be
deemed to be an independent contractor in the performance
of this contract and as such shall be wholly responsible for
the work to be performed and for the supervision of its
employees. The Contractor represents that it has, or shall
secure at its own expense, all personnel required in
performing the services under this agreement. Such
employees shall not be employees of, or have any
individual contractual relationship with the County.
Subcontracting: The Contractor shall not subcontract any
of the work contemplated under this contract without prior
written approval from the County. Any approved
subcontract shall be subject to all conditions of this
contract. Only the subcontractors specified in the contract
documents are to be considered approved upon award of
the contract. The County shall not be obligated to pay for
any work performed by any unapproved subcontractor.
The Contractor shall be responsible for the performance of
all of its subcontractors.
Assignment: No assignment of the Contractor's
obligations or the Contractor's right to receive payment
hereunder shall be permitted. However, upon written
request approved by the issuing purchasing authority, the
County may:
(a) Forward the Contractor's payment check(s)
directly to any person or entity designated by the
Contractor, or
(b) Include any person or entity designated by
Contractor as a joint payee on the Contractor's
payment check(s).
In no event shall such approval and action obligate the
County to anyone other than the Contractor and the
Contractor shall remain responsible for fulfillment of all
contract obligations.
Beneficiaries: Except as herein specifically provided
otherwise, this contract shall inure to the benefit of and be
binding upon the parties hereto and their respective
successors. It is expressly understood and agreed that the
enforcement of the terms and conditions of this contract,
and all rights of action relating to such enforcement, shall
be strictly reserved to the County and the named
Contractor. Nothing contained in this document shall give
or allow any claim or right of action whatsoever by any
other third person. It is the express intention of the County
and Contractor that any such person or entity, other than
the County or the Contractor, receiving services or benefits
under this contract shall be deemed an incidental
beneficiary only.
Indemnity and Insurance
Indemnification: The Contractor agrees to indemnify and
hold harmless the County and any of their officers, agents
and employees, from any claims of third parties arising out
or any act or omission of the Contractor in connection with
the performance of this contract.
Insurance: During the term of the contract, the Contractor
at its sole cost and expense shall provide commercial
insurance of such type and with such terms and limits as
may be reasonably associated with the contract. As a
minimum, the Contractor shall provide and maintain the
following coverage and limits:
(a) Worker’s Compensation - The contractor shall
provide and maintain Worker’s Compensation
Insurance as required by the laws of North
Carolina, as well as employer’s liability coverage
with minimum limits of $500,000.00, covering all
of Contractor’s employees who are engaged in any
work under the contract. If any work is sublet, the
Contractor shall require the subcontractor to
provide the same coverage for any of his
employees engaged in any work under the
contract.
(b) Commercial General Liability - General
Liability Coverage on a Comprehensive Broad
Form on an occurrence basis in the minimum
amount of $1,000,000.00 Combined Single Limit.
(Defense cost shall be in excess of the limit of
liability.)
(c) Automobile Liability Insurance: The Contractor
shall provide automobile liability insurance with a
combined single limit of $500,000.00 for bodily
injury and property damage; a limit of
$500,000.00 for uninsured/under insured motorist
coverage; and a limit of $25,000.00 for medical
payment coverage. The Contractor shall provide
this insurance for all automobiles that are:
(a) owned by the Contractor and used in the
performance of this contract;
(b) hired by the Contractor and used in the
performance of this contract; and
(c) Owned by Contractor’s employees and
used in performance of this contract (“non-
owned vehicle insurance”). Non-owned
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vehicle insurance protects employers when
employees use their personal vehicles for
work purposes. Non-owned vehicle
insurance supplements, but does not
replace, the car-owner’s liability insurance.
The Contractor is not required to provide and maintain
automobile liability insurance on any vehicle – owned,
hired, or non-owned -- unless the vehicle is used in the
performance of this contract.
(d) The insurance coverage minimums specified in
subparagraph (a) are exclusive of defense costs.
(e) The Contractor understands and agrees that the
insurance coverage minimums specified in
subparagraph (a) are not limits, or caps, on the
Contractor’s liability or obligations under this contract.
(f) The Contractor may obtain a waiver of any one or more
of the requirements in subparagraph (a) by
demonstrating that it has insurance that provides
protection that is equal to or greater than the coverage
and limits specified in subparagraph (a). The County
shall be the sole judge of whether such a waiver
should be granted.
(g) The Contractor may obtain a waiver of any one or more
of the requirements in paragraph (a) by demonstrating
that it is self-insured and that its self-insurance
provides protection that is equal to or greater than the
coverage and limits specified in subparagraph (a). The
County shall be the sole judge of whether such a
waiver should be granted.
(h) Providing and maintaining the types and amounts of
insurance or self-insurance specified in this paragraph
is a material obligation of the Contractor and is of the
essence of this contract.
(i) The Contractor shall only obtain insurance from
companies that are authorized to provide such
coverage and that are authorized by the Commissioner
of Insurance to do business in the State of North
Carolina. All such insurance shall meet all laws of the
State of North Carolina.
(j) The Contractor shall comply at all times with all lawful
terms and conditions of its insurance policies and all
lawful requirements of its insurer.
(k) The Contractor shall require its subcontractors to
comply with the requirements of this paragraph.
(l) The Contractor shall demonstrate its compliance with
the requirements of this paragraph by submitting
certificates of insurance to the County before the
Contractor begins work under this contract.
Transportation of Clients by Contractor: The contractor
will maintain Insurance requirements if required as noted
under Article 7 Rule R2-36 of the North Carolina Utilities
Commission.
Default and Termination
Termination Without Cause: The County may terminate
this contract without cause by giving 30 days written
notice to the Contractor.
Termination for Cause: If, through any cause, the
Contractor shall fail to fulfill its obligations under this
contract in a timely and proper manner, the County shall
have the right to terminate this contract by giving written
notice to the Contractor and specifying the effective date
thereof. In that event, all finished or unfinished deliverable
items prepared by the Contractor under this contract shall,
at the option of the County, become its property and the
Contractor shall be entitled to receive just and equitable
compensation for any satisfactory work completed on such
materials, minus any payment or compensation previously
made. Notwithstanding the foregoing provision, the
Contractor shall not be relieved of liability to the County
for damages sustained by the County by virtue of the
Contractor’s breach of this agreement, and the County may
withhold any payment due the Contractor for the purpose
of setoff until such time as the exact amount of damages
due the County from such breach can be determined. In
case of default by the Contractor, without limiting any
other remedies for breach available to it, the County may
procure the contract services from other sources and hold
the Contractor responsible for any excess cost occasioned
thereby. The filing of a petition for bankruptcy by the
Contractor shall be an act of default under this contract.
Waiver of Default: Waiver by the County of any default
or breach in compliance with the terms of this contract by
the Provider shall not be deemed a waiver of any
subsequent default or breach and shall not be construed to
be modification of the terms of this contract unless stated
to be such in writing, signed by an authorized
representative of the County and the Contractor and
attached to the contract.
Availability of Funds: The parties to this contract agree
and understand that the payment of the sums specified in
this contract is dependent and contingent upon and subject
to the appropriation, allocation, and availability of funds
for this purpose to the County.
Force Majeure: Neither party shall be deemed to be in
default of its obligations hereunder if and so long as it is
prevented from performing such obligations by any act of
war, hostile foreign action, nuclear explosion, riot, strikes,
civil insurrection, earthquake, hurricane, tornado, or other
catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms,
conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the contract
expiration or termination date unless specifically provided
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otherwise herein, or unless superseded by applicable
Federal or State statutes of limitation.
Intellectual Property Rights
Copyrights and Ownership of Deliverables: All
deliverable items produced pursuant to this contract are the
exclusive property of the County. The Contractor shall not
assert a claim of copyright or other property interest in
such deliverables.
Federal Intellectual Property Bankruptcy Protection
Act: The Parties agree that the County shall be entitled to
all rights and benefits of the Federal Intellectual Property
Bankruptcy Protection Act, Public Law 100-506, codified
at 11 U.S.C. 365 (n) and any amendments thereto.
Compliance with Applicable Laws
Compliance with Laws: The Contractor shall comply
with all laws, ordinances, codes, rules, regulations, and
licensing requirements that are applicable to the conduct of
its business, including those of federal, state, and local
agencies having jurisdiction and/or authority. By
executing this Agreement Provider certifies that
Provider has not been identified, and has not utilized
the services of any agent or subcontractor, on the list
created by the State Treasurer pursuant to G.S. 147-
86.58.
Title VI, Civil Rights Compliance: In accordance with
Federal law and U.S. Department of Agriculture (USDA)
and U.S. Department of Health and Human Services
(HHS) policy, this institution is prohibited from
discriminating on the basis of race, color, national origin,
sex, age or disability. Under the Food Stamp Act and
USDA policy, discrimination is prohibited also on the
basis of religion or political beliefs.
Equal Employment Opportunity: The Contractor shall
comply with all federal and State laws relating to equal
employment opportunity.
Health Insurance Portability and Accountability Act
(HIPAA): The Contractor agrees that, if the County
determines that some or all of the activities within the
scope of this contract are subject to the Health Insurance
Portability and Accountability Act of 1996, P.L. 104-91,
as amended (“HIPAA”), or its implementing regulations,
it will comply with the HIPAA requirements and will
execute such agreements and practices as the County
may require to ensure compliance.
(a) Data Security: The Contractor shall adopt and
apply data security standards and procedures
that comply with all applicable federal, state and
local laws, regulations, and rules.
(b) Duty to Report: The Contractor shall report a
suspected or confirmed security breach to the
local Department of Social Services Contract
Administrator within twenty-four (24) hours
after the breach is first discovered, provided that
the Contractor shall report a breach involving
Social Security Administration data or Internal
Revenue Service Data within one (1) hour after
the breach is first discovered.
(c) Cost Borne by Contractor: If any applicable
federal, state, or local law, regulation or rule
requires the Contractor give written notice of a
security breach to affected persons, the Contract
shall bear the cost of the notice.
Trafficking Victims Protection Act of 2000:
The Contractor will comply with the requirements of
Section 106(g) of the Trafficking Victims Protection Act
of 2000, as amended (22 U.S.C. 7104)
Executive Order # 24: It is unlawful for any vendor,
contractor, subcontractor or supplier of the state to make
gifts or to give favors to any state employee. For
additional information regarding the specific
requirements and exemptions, contractors are
encouraged to review Executive Order 24 and G.S. Sec.
133-32.
Confidentiality
Confidentiality: Any information, data, instruments,
documents, studies or reports given to or prepared or
assembled by the Contractor under this agreement shall be
kept as confidential and not divulged or made available to
any individual or organization without the prior written
approval of the County. The Contractor acknowledges that
in receiving, storing, processing or otherwise dealing with
any confidential information it will safeguard and not
further disclose the information except as otherwise
provided in this contract.
Oversight
Access to Persons and Records: The State Auditor shall
have access to persons and records as a result of all
contracts or grants entered into by State agencies or
political subdivisions in accordance with General Statute
147-64.7. Additionally, as the State funding authority, the
Department of Health and Human Services shall have
access to persons and records as a result of all contracts or
grants entered into by State agencies or political
subdivisions.
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Record Retention: Records shall not be destroyed,
purged or disposed of without the express written consent
of the Division. State basic records retention policy
requires all grant records to be retained for a minimum of
five years or until all audit exceptions have been resolved,
whichever is longer. If the contract is subject to federal
policy and regulations, record retention may be longer than
five years since records must be retained for a period of
three years following submission of the final Federal
Financial Status Report, if applicable, or three years
following the submission of a revised final Federal
Financial Status Report. Also, if any litigation, claim,
negotiation, audit, disallowance action, or other action
involving this Contract has been started before expiration
of the five-year retention period described above, the
records must be retained until completion of the action and
resolution of all issues which arise from it, or until the end
of the regular five-year period described above, whichever
is later. The record retention period for Temporary
Assistance for Needy Families (TANF) and MEDICAID
and Medical Assistance grants and programs must be
retained for a minimum of ten years.
Warranties and Certifications
Date and Time Warranty: The Contractor warrants that
the product(s) and service(s) furnished pursuant to this
contract (“product” includes, without limitation, any piece
of equipment, hardware, firmware, middleware, custom or
commercial software, or internal components, subroutines,
and interfaces therein) that perform any date and/or time
data recognition function, calculation, or sequencing will
support a four digit year format and will provide accurate
date/time data and leap year calculations. This warranty
shall survive the termination or expiration of this contract.
Certification Regarding Collection of Taxes: G.S. 143-
59.1 bars the Secretary of Administration from entering
into contracts with vendors that meet one of the conditions
of G.S. 105-164.8(b) and yet refuse to collect use taxes on
sales of tangible personal property to purchasers in North
Carolina. The conditions include: (a) maintenance of a
retail establishment or office; (b) presence of
representatives in the State that solicit sales or transact
business on behalf of the vendor; and (c) systematic
exploitation of the market by media-assisted, media-
facilitated, or media-solicited means. The Contractor
certifies that it and all of its affiliates (if any) collect all
required taxes.
E-Verify
Pursuant to G.S. 143-48.5, the undersigned hereby certifies
that the Contractor named below, and the Contractor’s
subcontractors, complies with the requirements of Article 2
of Chapter 64 of the NC General Statutes.
Miscellaneous
Choice of Law: The validity of this contract and any of its
terms or provisions, as well as the rights and duties of the
parties to this contract, are governed by the laws of North
Carolina. The Contractor, by signing this contract, agrees
and submits, solely for matters concerning this Contract, to
the exclusive jurisdiction of the courts of North Carolina
and agrees, solely for such purpose, that the exclusive
venue for any legal proceedings shall be Orange County,
North Carolina. The place of this contract and all
transactions and agreements relating to it, and their situs
and forum, shall be Orange County, North Carolina, where
all matters, whether sounding in contract or tort, relating to
the validity, construction, interpretation, and enforcement
shall be determined.
Amendment: This contract may not be amended orally or
by performance. Any amendment must be made in written
form and executed by duly authorized representatives of
the County and the Contractor.
Severability: In the event that a court of competent
jurisdiction holds that a provision or requirement of this
contract violates any applicable law, each such provision
or requirement shall continue to be enforced to the extent it
is not in violation of law or is not otherwise unenforceable
and all other provisions and requirements of this contract
shall remain in full force and effect.
Headings: The Section and Paragraph headings in these
General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning
thereof.
Time of the Essence: Time is of the essence in the
performance of this contract.
Key Personnel: The Contractor shall not replace any of
the key personnel assigned to the performance of this
contract without the prior written approval of the County.
The term “key personnel” includes any and all persons
identified as such in the contract documents and any other
persons subsequently identified as key personnel by the
written agreement of the parties.
Care of Property: The Contractor agrees that it shall be
responsible for the proper custody and care of any property
furnished to it for use in connection with the performance
of this contract and will reimburse the County for loss of,
or damage to, such property. At the termination of this
contract, the Contractor shall contact the County for
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General Terms and Conditions – (06/16) Page 5 of 5
instructions as to the disposition of such property and shall
comply with these instructions.
Travel Expenses: Reimbursement, if provided in this
Agreement, to the Contractor for travel mileage, meals,
lodging and other travel expenses incurred in the
performance of this contract shall not exceed the rates
established in County policy.
Sales/Use Tax Refunds: If eligible, the Contractor and all
subcontractors shall: (a) ask the North Carolina
Department of Revenue for a refund of all sales and use
taxes paid by them in the performance of this contract,
pursuant to G.S. 105-164.14; and (b) exclude all
refundable sales and use taxes from all reportable
expenditures before the expenses are entered in their
reimbursement reports.
Advertising: The Contractor shall not use the award of
this contract as a part of any news release or commercial
advertising.
Orange County Living Wage: Orange County is
committed to providing its employees with a living wage
and encourages agencies to which it provides funding to
pursue the same goal. The County’s living wage hourly
standard, as adopted by the Orange County Board of
County Commissioners annually, can be found in the
Orange County Budget Ordinance. To the extent possible,
Orange County recommends that the Contractor and all
subcontractors provide a living wage, as defined in this
section, to their employees.
Signatures: This Agreement together with any
amendments or modifications may be executed
electronically. All electronic signatures affixed hereto
evidence the intent of the Parties to comply with Article
11A and Article 40 of North Carolina General Statute
Chapter 66.
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Contract-Scope of Work (06/04) Page 1of 3
ATTACHMENT B
SCOPE OF WORK
Orange County Department of Social Services and Department on Aging
Federal Tax Id. or SSN__56-2460614__________
Contract # _68-2073__________________
A. CONTRACTOR INFORMATION
1. Contractor Agency Name: Senior Care of Orange County, Inc.
2. If different from Contract Administrator Information in General Contract:
Address
_______ ___ ______
Telephone Number: _ Fax Number: Email:
3. Name of Program (s): Adult Day Health Service
4. Status: ( ) Public (X) Private, Not for Profit ( ) Private, For Profit
5. Contractor's Financial Reporting Year July 1, 2022 through June 30, 2023
B. Explanation of Services to be provided and to whom (include SIS Service Code):
The North Carolina Division of Social Services (SIS) User’s Manual provides Service Codes and
Definitions for the DSS 5027 and 4263. The Contractor will provide Day Health Services for
Adults (SIS Code 155) and Day Care Services for Adults (SIS Code 030) to clients of the Orange
County Department of Social Services (DSS) and Department on Aging (DOA). Services will be
authorized via the DSS 5027 and the DOA Purchase of Service Authorization form. Such services
will include:
155 – Day Health Services for Adults: Daily care means the provision of an organized program
of services during the day in a community group setting for the purpose of supporting an adult’s
personal independence, and promoting his/her social, physical, and emotional well-being.
Services must include a preadmission health assessment; assistance with activities of daily living
including feeding, ambulation, or toileting as needed by individual participants; health care
monitoring of each participant’s general health and medical regimen, which includes
documenting the periodic assessment of the vital signs, weight, dental health, general nutrition,
and hygiene of each participant; documenting and reporting changes in health status to caretakers;
assistance to participants and caretakers with medical treatment plans, diets, and referrals as
needed; health education programs for all participants and health care counseling tailored to meet
the needs of participants’ admission to day health and periodically thereafter when not otherwise
available without cost, food and food services to provide a nutritional meal and snacks as
appropriate to the program. Services must be provided in a home or center certified to meet State
Standards for adult day health or combination of adult day care/adult day health.
030 – Day Care Services for Adults: Daily care means the provision of an organized program of
services during the day in a community group setting for the purpose of support adults’ personal
independence, and promoting their social, physical, and emotional well-being. Services must
include a variety of program activities designed to meet the individual needs and interests of the
participants, and referral to and assistance in using appropriate community resources. Also
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Contract-Scope of Work (06/04) Page 2of 3
included are medical examinations required for individual participants for admission to day care
and periodically thereafter when not otherwise available without cost, and food and food services
to provide nutritional meal and snacks as appropriate to the program. Services must be provided
in a home or center certified to meet State Standards for such programs.
The Contractor is required to meet all goals and outcomes listed in Attachment O.
C. Rate per unit of Service (define the unit):
1. If Standard Fixed Rate, Maximum Allowable, (See Rates for Services Chart)
Minimum daily rate: $65.00/day per client for Adult Day Health Services and $60.00/day
per client for Adult Care Services, of which the Contractor must pay employees at least
the County’s Living Wage (currently $15.85/hour). The County has increased the
standard fixed rate to compensate the Contractor for any amount above the Federal
Minimum Wage.
Note: The Contractor will not be reimbursed for its initial intake assessment.
2. Negotiated County Rate.
___________________________________________________________
D. Number of units to be provided:__ _______
E. Details of Billing process and Time Frames: The County will reimburse the Contractor for
services described in this contract up to the budgetary limits of the contract allotment ($20,000
for DSS and $24,000 for DOA). The County will reimburse the Contractor at a rate of
$65.00/day for approved adult day health services provided and $60.00/day for approved adult
day care services provided. For reimbursement, the Contractor must submit an original and two
copies of an invoice by the fifth of the month for the preceding month’s expenditures to the
designated County Administrator. Invoices received after this date may not be processed. The
County will reimburse the Contractor monthly upon receipt of a complete and correctly filed
report.
The service(s) under contract with the Contractor are services for which a client may voluntarily
contribute to the cost. Policies regarding the solicitation and acceptance of voluntary
contributions are contained in Division of Adult and Aging Services Manual Consumer
Contributions Policy and Procedures. If a client voluntarily contributes to the cost of service, the
County will inform the Contractor of the amount of the contribution and of any subsequent
changes. The Contractor will establish a plan with the client for accepting the contribution on at
least a monthly basis; and when contributions are not received within ten days of the agreed upon
date, will notify the client in writing and send a copy of the notification to the County. No other
fees for services may be charged to the client. Client contributions are to be reported monthly to
the County.
F. Area to be served/Delivery site(s): __Orange County ___________
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Contract-Scope of Work (06/04) Page 3of 3
____________________________________
Nancy Coston, Social Services Director
_
(Date Submitted)
____________________________________
Janice Tyler, Dept. on Aging Director
_
(Date Submitted)
____________________________________
(Signature of Contractor)
_
(Date Submitted)
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8/1/2022
8/11/2022
8/11/2022
ATTACHMENT C
FEDERAL CERTIFICATIONS
The undersigned states that:
1. He or she is the duly authorized representative of the Contractor named below;
2. He or she is authorized to make, and does hereby make, the following certifications on behalf of the Contractor, as set
out herein:
a. The Certification Regarding Nondiscrimination;
b. The Certification Regarding Drug-Free Workplace Requirements;
c. The Certification Regarding Environmental Tobacco Smoke;
d. The Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered
Transactions; and
e. The Certification Regarding Lobbying;
3. He or she has completed the Certification Regarding Drug-Free Workplace Requirements by providing the addresses
at which the contract work will be performed;
4. [Check the applicable statement]
[ ] He or she has completed the attached Disclosure Of Lobbying Activities because the Contractor has made, or
has an agreement to make, a payment to a lobbying entity for influencing or attempting to influence an officer
or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with a covered Federal action;
OR
[ ] He or she has not completed the attached Disclosure Of Lobbying Activities because the Contractor has not
made, and has no agreement to make, any payment to any lobbying entity for influencing or attempting to
influence any officer or employee of any agency, any Member of Congress, any officer or employee of Congress,
or any employee of a Member of Congress in connection with a covered Federal action.
5. The Contractor shall require its subcontractors, if any, to make the same certifications and disclosure.
________________________________________________________________________________________________
Signature Title
________________________________________________________________________________________________
Contractor Name Date
[This Certification Must be Signed by the Same Individual Who Signed the Proposal Execution Page]
I. Certification Regarding Nondiscrimination
The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are
not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of
race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683,
and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as
amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of
1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f)
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
Executive Director
8/1/2022Senior Care of Orange County Inc
the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616),
as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights
Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of
housing; (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political
beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement.
II. Certification Regarding Drug-Free Workplace Requirements
1. The Contractor certifies that it will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or
use of a controlled substance is prohibited in the Contractor’s workplace and specifying the actions that will be
taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
i. The dangers of drug abuse in the workplace;
ii. The Contractor’s policy of maintaining a drug-free workplace;
iii. Any available drug counseling, rehabilitation, and employee assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c. Making it a requirement that each employee be engaged in the performance of the agreement be given a copy of
the statement required by paragraph (a);
d. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the
agreement, the employee will:
i. Abide by the terms of the statement; and
ii. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later
than five days after such conviction;
e. Notifying the Department within ten days after receiving notice under subparagraph (d)(ii) from an employee or
otherwise receiving actual notice of such conviction;
f. Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(ii), with respect to
any employee who is so convicted:
i. Taking appropriate personnel action against such an employee, up to and including
termination; or
ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
and
g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
2. The sites for the performance of work done in connection with the specific agreement are listed below (list all sites;
add additional pages if necessary):
Address
______________________________________________________________________________________________
Street
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______________________________________________________________________________________________
City, State, Zip Code
_______________________________________________________________________________________________
Street
_______________________________________________________________________________________________
City, State, Zip Code
_______________________________________________________________________________________________
3. Contractor will inform the Department of any additional sites for performance of work under this agreement.
4. False certification or violation of the certification may be grounds for suspension of payment, suspension or
termination of grants, or government-wide Federal suspension or debarment. 45 C.F.R. 82.510.
III. Certification Regarding Environmental Tobacco Smoke
Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), requires
that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used
routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if
the services are funded by Federal programs either directly or through State or local governments, by Federal grant,
contract, loan, or loan guarantee. The law does not apply to children's services provided in private residences, facilities
funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment.
Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to
$1,000.00 per day and/or the imposition of an administrative compliance order on the responsible entity.
The Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will
require the language of this certification be included in any subawards that contain provisions for children's services and
that all subgrantees shall certify accordingly.
IV. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier
Covered Transactions
Instructions
[The phrase "prospective lower tier participant" means the Contractor.]
1. By signing and submitting this document, the prospective lower tier participant is providing the certification set out
below.
2. The certification in this clause is a material representation of the fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government, the department or agency
with which this transaction originate may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant will provide immediate written notice to the person to whom this proposal is
submitted if at any time the prospective lower tier participant learns that its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant,"
"person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause,
have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549, 45
CFR Part 76. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of
those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction
be entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred,
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suspended, determined ineligible or voluntarily excluded from participation in this covered transaction unless
authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this document that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from covered transaction, unless it
knows that the certification is erroneous. A participant may decide the method and frequency by which it determines
the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized in paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or
voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal
Government, the department or agency with which this transaction originated may pursue available remedies,
including suspension, and/or debarment.
Certification
1. The prospective lower tier participant certifies, by submission of this document, that neither it nor its principals is
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation
in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
V. Certification Regarding Lobbying
The Contractor certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federally funded contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form SF-LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award document for subawards
at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) who
receive federal funds of $100,000.00 or more and that all subrecipients shall certify and disclose accordingly.
4. This certification is a material representation of fact upon which reliance was placed when this transaction was made
or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
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by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure.
VI. Disclosure of Lobbying Activities
Instructions
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the
initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C.
section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the
SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that
apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of
Management and Budget for additional information.
Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the
outcome of a covered Federal action.
1. Identify the status of the covered Federal action.
2. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the
information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last
previously submitted report by this reporting entity for this covered Federal action.
3. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known.
Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub-
award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards
include but are not limited to subcontracts, subgrants and contract awards under grants.
4. If the organization filing the report in Item 4 checks "Subawardee", then enter the full name, address, city, state and
zip code of the prime Federal recipient. Include Congressional District, if known.
5. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level
below agency name, if known. For example, Department of Transportation, United States Coast Guard.
6. Enter the Federal program name or description for the covered Federal action (Item 1). If known, enter the full
Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan
commitments.
7. Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g.,
Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant,
or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes,
e.g., "RFP-DE-90-001."
8. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the
Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5.
9. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity
identified in Item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter
Last Name, First Name and Middle Initial (MI).
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10. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the
lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all
boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be
made.
11. Check the appropriate boxes. Check all boxes that apply. If payment is made through an in-kind contribution, specify
the nature and value of the in-kind payment.
12. Check the appropriate boxes. Check all boxes that apply. If other, specify nature.
13. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to
perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in
actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s),
employee(s), or Member(s) of Congress that were contacted.
14. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached.
15. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including
time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and
completing and reviewing the collection of information. Send comments regarding the burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management
and Budget, Paperwork Reduction Project (0348-0046), Washington, D. C. 20503
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Disclosure Of Lobbying Activities
(Approved by OMB 0344-0046)
Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352
1. Type of Federal Action:
a. contract
b. grant
c. cooperative agreement
d. loan
e. loan guarantee
f. loan insurance
2. Status of Federal Action:
a. Bid/offer/application
b. Initial Award
c. Post-Award
3. Report Type:
a. initial filing
b. material change
For Material Change Only:
Year___________
Quarter____________
Date Of Last
Report:_________________
4. Name and Address of Reporting Entity:
Prime
Subawardee Tier (if known)
________________________
Congressional District (if known)
_________________________
5. If Reporting Entity in No. 4 is Subawardee, Enter
Name and Address of Prime:
Congressional District (if known)
________________________
6. Federal Department/Agency:
7. Federal Program Name/Description:
CFDA Number (if applicable)
________________________
8. Federal Action Number (if known)
9. Award Amount (if known) $
10. a. Name and Address of Lobbying Entity
(if individual, last name, first name, MI):
(attach Continuation Sheet(s) SF-LLL-A, if necessary)
b. Individuals Performing Services (including
address if different from No. 10a.) (last name,
first name, MI):
(attach Continuation Sheet(s) SF-LLL-A, if necessary)
11. Amount of Payment (check all that apply):
$ actual
planned
13. Type of Payment (check all that apply):
a. retainer
b. one-time fee
c. commission
d. contingent fee
e. deferred
f. other; specify:
_____________________________
12. Form of Payment (check all that apply):
a. cash
b. In-kind; specify: Nature
Value
14. Brief Description of Services Performed or to be Performed and Date(s) of Services, including officer(s),
employee(s), or Member(s) contacted, for Payment Indicated in Item 11(attach Continuation Sheet(s) SF-LLL-A, if
necessary):
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15. Continuation Sheet(s) SF-LLL-A attached: Yes No
16. Information requested through this form is authorized
by title 31 U. S. C. section 1352. This disclosure of
lobbying activities is a material representation of fact
upon which reliance was placed by the tier above
when this transaction was made or entered into. This
disclosure is required pursuant to 31 U. S. C. 1352.
This information will be reported to the Congress
semi-annually and will be available for public
inspection. Any person who fails to file the required
disclosure shall be subject to a civil penalty of not
less than $10,000 and not more than $100,000 for
each such failure.
Signature:
Print Name:
Title:
___________________________________________
___
Telephone No: Date:
Federal Use Only Authorized for Local Reproduction
Standard Form - LLL
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ATTACHMENT D
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ATTACHMENT E
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Transportation Certification (06/16) Page 1 of 1
ATTACHMENT J
CERTIFICATION REGARDING TRANSPORTATION
Orange County Department of Social Services and Orange County Department on Aging
By execution of this Agreement the Contractor certifies that it will provide safe client transportation by:
1. Insuring that all drivers (including employees, contractors, contractor’s employees, and
volunteers) shall be at least 18 years of age;
2. Insuring that all drivers (including employees, contractors, contractor’s employees, and
volunteers) shall be licensed to operate the specific vehicle used in transporting clients in
accordance with Chapter 20-7 of the General Statutes of North Carolina and the Division of
Motor Vehicle requirements;
3. Insuring that all vehicles transporting clients shall have at least the minimum level of liability
insurance appropriate for the type of vehicle as defined by Article 7, Rule R2-36 of the North
Carolina Utilities Commission;
4. Insuring that the contractor shall have written policies and procedures regarding how drivers
handle and report client emergencies and/or vehicle crashes involving clients to contractor and
how contractor notifies the Orange County Department of Social Services;
5. Insuring that no more than one quarter of one percent of all trips be missed by the contractor
during the course of the contract period; (Medicaid only)
6. Insuring that that no more than five percent (5%) of trips should be late for recipient drop off to
their appointment per month; (Medicaid only)
7. Contractor will maintain records documenting the following (County may require contractor to
provide):
a. Valid current copies of Driver’s License for all drivers;
b. Current valid Vehicle Registration, for all vehicles transporting clients;
c. Driving records for all drivers for the past three years and with annual updates;
d. Criminal Background checks through North Carolina Law Enforcement or NCIC
prior to employment and every three years thereafter;
e. Alcohol and Drug Testing policy to meet the Federal Transit Authority guidelines.
8. Disclosing, at the outset of the contract, upon renewal and upon request, any criminal convictions
or other reasons for disqualifications from participation in Medicare, Medicaid or Title XX
programs (signature on this form confirms this statement).
_________________________________ __________________________________
Signature Title
_________________________________ __________________________________
Agency/Organization Date
(Certification signature should be same as Contract signature.)
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8/1/2022Senior Care of Orange County Inc
Executive Director
ATTACHMENT K
501(c)(3) and TAX EXEMPT STATUS
Orange County Department of Social Services and Department on Aging
What is a Private Non Profit Agency?
Answer: A private non profit is an organization that is incorporated under State law and whose purpose is
not to make a profit, but rather to further a charitable, civic, religious, scientific, or other lawful purpose.
The Secretary of State's office grants corporate status to organizations in North Carolina.
What is a 501(c)(3) designation?
Answer: When the agency becomes a state private non profit corporation, it can then apply for 501(c)(3)
designation through the IRS. Once the IRS grants 501(c)(3) status, the organization is exempt from
certain taxes and any donations to the charitable organization are tax deductible. Many individuals and
organizations prefer to make donations to 501(c)(3) private non profits.
Who can obtain a 501(c)(3) designation?
Answer: Any organization or group can apply for 501(c)(3) status, provided their charter or mission
focuses on the non profit’s objective.
Another option is to apply for a 509(a)(1) status which falls under the 501(c)(3) umbrella. Being a
509(a)(1) designates an organization as a tax-free public charity that receives most of its support from a
governmental unit or from the general public. Becoming a 509(a)(1) provides public recognition of tax-
exempt status, advance assurance to donors of deductibility of contributions, exemption from certain State
and federal taxes, and non profit mailing privileges. Organizations that typically qualify are churches,
educational institutions, hospitals, and governmental units.
To learn more about non profits, visit www.irs.gov, or call the tax-exempt helpline at 877-829-4933.
How does a Private Non Profit obtain Tax Exempt Status?
A private non profit must apply to the IRS for tax exempt status. To qualify, applicants must complete
and submit to the IRS Form 1023. Once federal tax exempt status is granted, the private non profit applies
for State tax exempt status by completing Form CD-435 and submitting it to the N. C. Department of
Revenue.
Please attach proof of 501(c)(3) or IRS tax-exempt status to this page.
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Contractor Certifications Required by North Carolina Law (Rev. 8/2016) Page 1 of 3
ATTACHMENT M
STATE AND LOCAL CERTIFICATIONS
Contractor Certifications Required by North Carolina Law
Orange County Department of Social Services and Department on Aging
Instructions: The person who signs this document should read the text of the statutes and Executive Order listed below
and consult with counsel and other knowledgeable persons before signing. The text of each North Carolina General
Statutes and of the Executive Order can be found online at:
• Article 2 of Chapter 64:
http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_64/Article_2.pdf
• G.S. 133-32: http://www.ncga.state.nc.us/gascripts/statutes/statutelookup.pl?statute=133-32
• Executive Order No. 24 (Perdue, Gov., Oct. 1, 2009):
http://www.ethicscommission.nc.gov/library/pdfs/Laws/EO24.pdf
• G.S. 105-164.8(b): http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_105/GS_105-
164.8.pdf
• G.S. 143-48.5: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-
48.5.html
• G.S. 143-59.1: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-
59.1.pdf
• G.S. 143-59.2: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-
59.2.pdf
• G.S. 143-133.3: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-
133.3.html
• G.S. 143B-139.6C:
http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143B/GS_143B-139.6C.pdf
• The text of Orange County Living Wage Contractor Policy which is attached to this document.
Certifications
(1) Pursuant to G.S. 133-32 and Executive Order No. 24
(Perdue, Gov., Oct. 1, 2009), the undersigned hereby
certifies that the Contractor named below is in
compliance with, and has not violated, the provisions of
either said statute or Executive Order.
(2) Pursuant to G.S. 143-48.5 and G.S. 143-133.3, the
undersigned hereby certifies that the Contractor named
below, and the Contractor’s subcontractors, complies
with the requirements of Article 2 of Chapter 64 of the
NC General Statutes, including the requirement for each
employer with more than 25 employees in North
Carolina to verify the work authorization of its
employees through the federal E-Verify system." E-
Verify System Link: www.uscis.gov
Local government is specifically exempt from Article 2
of Chapter 64 of the North Carolina General
Statutes. However, local government is subject to and
must comply with North Carolina General Statute
153A-99.1, which states in part as follows:
Counties Must Use E-Verify - Each county shall
register and participate in E-Verify to verify the work
authorization of new employees hired to work in the
United States.
(3) Pursuant to G.S. 143-59.1(b), the undersigned hereby
certifies that the Contractor named below is not an
“ineligible Contractor” as set forth in G.S. 143-59.1(a)
because:
(a) Neither the Contractor nor any of its affiliates has
refused to collect the use tax levied under Article 5
of Chapter 105 of the General Statutes on its sales
delivered to North Carolina when the sales met one
or more of the conditions of G.S. 105-164.8(b); and
(b) [check one of the following boxes]
☒ Neither the Contractor nor any of its affiliates
has incorporated or reincorporated in a “tax
haven country” as set forth in G.S. 143-
59.1(c)(2) after December 31, 2001; or
☐ The Contractor or one of its affiliates has
incorporated or reincorporated in a “tax haven
country” as set forth in G.S. 143-59.1(c)(2) after
December 31, 2001 but the United States is not
the principal market for the public trading of the
stock of the corporation incorporated in the tax
haven country.
(4) Pursuant to G.S. 143-59.2(b), the undersigned hereby
certifies that none of the Contractor’s officers, directors,
or owners (if the Contractor is an unincorporated
business entity) has been convicted of any violation of
Chapter 78A of the General Statutes or the Securities Act
of 1933 or the Securities Exchange Act of 1934 within
10 years immediately prior to the date of the bid
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Contractor Certifications Required by North Carolina Law (Rev. 8/2016) Page 2 of 3
solicitation.
(5) Pursuant to G.S. 143B-139.6C, the undersigned hereby
certifies that the Contractor will not use a former
employee, as defined by G.S. 143B-139.6C(d)(2), of the
North Carolina Department of Health and Human
Services in the administration of a contract with the
Department in violation of G.S. 143B-139.6C and that a
violation of that statute shall void the Agreement.
(6) The undersigned hereby certifies further that:
(a) He or she is a duly authorized representative of the
Contractor named below;
(b) He or she is authorized to make, and does hereby
make, the foregoing certifications on behalf of the
Contractor; and
(c) He or she understands that any person who
knowingly submits a false certification in response
to the requirements of G.S. 143-59.1and -59.2 shall
be guilty of a Class I felony.
(1) Pursuant to the Orange County Living Wage
Contract’s Policy, the undersigned certifies that the
Contractor pays the employees who perform
services under this contract a living wage (in Orange
County currently $14.95 per/hr.) Check here if
contractor pays employees performing under this
contract a living wage. If Contractor does not pay
employees a living wage, what is the wage that
employees performing services under this contract
paid? __________________________
The witness should be present when the Contractor’s Authorized Agent signs this certificate and should sign and
date the document immediately thereafter.
Contractor’s
Name:
Contractor’s
Authorized
Agent: Signature Date
Printed
Name Title
Witness: Signature Date
Printed
Name Title
DocuSign Envelope ID: 113F180E-1B72-48F8-A6EB-7BD2F8A4E76A
8/1/2022
Executive Director
Senior Care of Orange County Inc
8/11/2022
President
Contractor Certifications Required by Orange County and North Carolina Law
Revised 6/19 Page 3 of 3
Section I: General Government and Administration
Policy 10.0: Living Wage Contractor Policy
Reviewed by: County Attorney/County Manager
Approved by: County Manager
Original Effective Date: April 21, 2016
Revisions: August 1, 2016
Policy Statement
It is the policy of Orange County to ensure its employees, and all individuals who provide services for Orange County, are
paid a living wage.
Purpose
To encourage all vendors and contractors to pay a living wage to all employees who perform work pursuant to a contract
with Orange County.
Applicability
Applies to all Orange County contracts and purchases.
Policy
10.1 Living Wage
10.1.1 Orange County is committed to providing its employees with a living wage and encourages all contractors
and vendors doing business with Orange County to pursue the same goal. Orange County’s living wage is as
reflected in the adopted Orange County Budget and as that budget document is amended from time to time. To
the extent possible, Orange County recommends that contractors and vendors seeking to do business with Orange
County provide a living wage to their employees.
10.1.2 Prior to final execution of a contract with Orange County all contractors and vendors seeking to do
business with Orange County shall submit to the County’s representative a statement indicating whether those
employees who will perform work on the Orange County contract are paid at least the living wage amount set out
above. If such employees do not make at least the living wage amount set out above the contractor or vendor
shall indicate in the statement the actual amount paid to such employees. For bid projects this statement should
be submitted as part of the bid packet.
This policy may be reviewed annually and updated as needed by the Manager’s Office
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ATTACHMENT N
CERTIFICATION REGARDING NONDISCRIMINATION, CLEAN AIR ACT, CLEAN
WATER ACT
Orange County Department of Social Services and Department on Aging
Certification Regarding Nondiscrimination
The Contractor certifies that it will comply with all Federal statutes relating to
nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of
1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin;
(b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and
1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the
basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-
6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601
et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (h)
the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and
political beliefs; and (i) the requirements of any other nondiscrimination statutes which may
apply to this Agreement.
The Contractor must comply with Executive Order 11246, entitled “Equal Employment
Opportunity,” as amended by Executive Order 11375, and as supplemented by the Department of
Labor Regulations (41 CFR Part 60): The Executive Order prohibits federal contractors and
federally-assisted construction contractors and subcontractors who do over $10,000 in
Government business in one year from discriminating in employment decisions on the basis of
race, color, religion, sex, or national origin. The Executive Order also requires Government
contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of
their employment.
Meaningful Access for LEP Individuals: The Contractor that participate in the SNAP must take
reasonable steps to ensure that LEP persons have meaningful access to programs, services, and
benefits. This includes the requirement to provide bilingual program information and
certification materials and interpretation services to single language minorities in certain project
areas. SNAP Contractors that do not provide meaningful access for LEP individuals risk
violating prohibitions against discrimination based on National Origin in the Food and Nutrition
Act of 2008, as amended, Title VI of the Civil Rights Act of 1964 (Title VI) and SNAP program
regulations at 7 CFR 272A(b). They also risk noncompliance with the USDA policy guidance
titled, "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition
Against National Origin Discrimination Affecting Limited English Proficient Persons", published
in 79 FR 70771 - 70784 (November 28, 2014).
The Contractor should develop an implementing plan to address the language assistance needs
of the LEP population served. This may include contracting for oral interpretation services,
hiring bilingual staff, arranging telephone interpreters and/or language lines, coordinating
community volunteers, translating vital documents, and providing written notice that language
services are available in appropriate languages. Quality and accuracy of the language service is
critical in order to avoid serious consequences to the LEP person and to the recipient. LEP needs
should be considered in developing budgets and front line staff should understand how to obtain
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language assistance services. For additional assistance and information regarding LEP matters,
please also visit http://www.lep.gov.
Ensuring Equal Opportunity Access for Persons with Disabilities: The Contractor must also
ensure equal opportunity access for persons with disabilities. This includes ensuring that
communications with applicants, participants, members of the public, and companions with
disabilities are as effective as communications with people without disabilities. Contractors that
do not provide persons with disabilities equal opportunity access to programs may risk violating
prohibitions against disability discrimination in the Rehabilitation Act of 1978, the American
with Disabilities Act (ADA) of 1990, as amended, and SNAP program regulations.
DOJ published revised final regulations implementing Title II and Title III of the ADA on
September 15, 2010. These regulations are codified at 28 CFR Part 35 "Nondiscrimination on the
Basis of Disability in State and Local Government Services" and at 28 CFR Part 36
"Nondiscrimination on the Basis of Disability in Public Accommodations and Commercial
Facilities". In accordance with the implementing regulations, Contractors must provide auxiliary
aids and services where necessary to ensure effective communication and equal opportunity
access to program benefits for individuals with disabilities. The type of auxiliary aids and
services required will vary, but a Contractor may not require an individual with a disability to
bring another individual to interpret, and may rely on a person accompanying a disabled
individual only in limited circumstances. When a Contractor communicates with applicants and
beneficiaries by telephone, it must provide text telephone services (ITY) or have access to an
equally effective electronic telecommunications system to communicate with individuals who are
deaf, hard of hearing, or hearing impaired. Contractors must also ensure that interested persons,
including persons with impaired vision or hearing, can obtain information as to the existence and
location of accessible services, activities, and facilities. For more information, please visit the
ADA website: http://www.ada.gov.
IV. The Clean Air Act, Section 306; 42 U.S.C. §7401 et seq. (1970)
a. No Federal agency may enter into any contract with any person who is convicted of any
offense under section 113(c) for the procurement of goods, materials, and services to
perform such contract at any facility at which the violation which gave rise to such
conviction occurred if such facility is owned, leased, or supervised by such person. The
prohibition in the preceding sentence shall continue until the Administrator certifies that
the condition giving rise to such a conviction has been corrected. For convictions arising
under section 113(c)(2), the condition giving rise to the conviction also shall be
considered to include any substantive violation of this Act associated with the violation
of 113(c)(2). The Administrator may extend this prohibition to other facilities owned or
operated by the convicted person.
b. The Administrator shall establish procedures to provide all Federal agencies with the
notification necessary for the purposes of subsection (a).
c. In order to implement the purposes and policy of this Act to protect and enhance the
quality of the Nation's air, the President shall, not more than 180 days after enactment of
the Clean Air Amendments of 1970 cause to be issued an order (1) requiring each Federal
agency authorized to enter into contracts and each Federal agency which is empowered to
extend Federal assistance by way of grant, loan, or contract to effectuate the purpose and
policy of this Act in such contracting or assistance activities, and (2) setting forth
procedures, sanctions, penalties, and such other provisions, as the President determines
necessary to carry out such requirement.
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d. The President may exempt any contract, loan, or grant from all or part of the provisions
of this section where he determines such exemption is necessary in the paramount interest
of the United States and he shall notify the Congress of such exemption.
e. The President shall annually report to the Congress on measures taken toward
implementing the purpose and intent of this section, including but not limited to the
progress and problems associated with implementation of this section. [42 U.S.C. 7606]
V. The Clean Water Act; 33 U.S.C. §1251 et seq. (1972)
a. No Federal agency may enter into any contract with any person who has been convicted
of any offense under Section 309(c) of this Act for the procurement of goods, materials,
and services if such contract is to be performed at any facility at which the violation
which gave rise to such conviction occurred, and if such facility is owned, leased, or
supervised by such person. The prohibition in preceding sentence shall continue until the
Administrator certifies that the condition giving rise to such conviction has been
corrected.
b. The Administrator shall establish procedures to provide all Federal agencies with the
notification necessary for the purposes of subsection (a) of this section.
c. In order to implement the purposes and policy of this Act to protect and enhance the
quality of the Nation’s water, the President shall, not more than 180 days after the
enactment of this Act, cause to be issued an order:
(i) requiring each Federal agency authorized to enter into contracts and each Federal
agency which is empowered to extend Federal assistance by way of grant, loan, or
contract to effectuate the purpose and policy of this Act in such contracting or assistance
activities, and
(ii) setting forth procedures, sanctions, penalties, and such other provisions, as the
President determines necessary to carry out such requirement.
d. The President may exempt any contract, loan, or grant from all or part of the provisions
of this section where he determines such exemption is necessary in the paramount interest
of the United States and he shall notify the Congress of such exemption.
e. The President shall annually report to the Congress on measures taken in compliance
with the purpose and intent of this section, including, but not limited to, the progress and
problems associated with such compliance.
f. No certification by a contractor, and no contract clause, may be required in the case of a
contract for the acquisition of commercial items in order to implement a prohibition or
requirement of this section or a prohibition or requirement issued in the implementation
of this section.
g. In paragraph (1), the term “commercial item” has the meaning given such term in section
4(12) of the Office of Federal Procurement Policy Act (41 U.S.C. 403(12)).
________________________________ _______________________________
Signature Title
________________________________ _______________________________
Agency/Organization Date
(Certification signature should be same as Contract signature.)
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Senior Care of Orange County Inc
Executive Director
8/1/2022
Outcomes (06/04) Page 1 of 2
ATTACHMENT O
OUTCOMES AND REPORTING
Orange County Department of Social Services and Department on Aging
By signing and submitting this document, the Contractor certifies that it agrees to the following:
1. The Contractor agrees to participate in program, fiscal and administrative monitoring and/or audits,
making records and staff time available to Federal, State and County staff.
2. The Contractor agrees to take necessary steps for corrective action, as negotiated within a corrective
action plan, for any items found to be out of compliance with Federal, State, and County laws, regulations,
standards and/or terms of the Contract.
3. The Contractor agrees that continuation of and/or renewal of this Contract is contingent on meeting the
following requirements. The Contractor agrees to:
A. Provide Adult Day Health Care Services, according to the North Carolina State Standards for
Certification, to clients referred by the County.
B. Comply with all State licensing standards, all applicable accrediting standards and any other
standards or criteria established by the North Carolina Department of Health and Human
Services to assure quality of services
C. Maintain all financial and program records for a period of three years from the date of final
payment under this agreement for inspection by the County, the Area Agency on Aging and the
Comptroller General of the United States, or any of their duly authorized representatives. If any
claim, litigation, negotiation, audit or other action involving the Contractor’s records has been
started before the expiration of the three-year period, the records must be retained until
completion of the action and resolution of all issues that arise from it.
D. Maintain appropriate program records, client case files which document the provision of the
agreed upon service(s); and maintain a valid authorization for services for each client
determined to be eligible by the County and authorized by the County for service(s) provided
under this agreement.
E. Furnish financial and program data as required to document the basis for the reimbursement rate
and to document that applicable standards have been met.
F. Be responsible for compliance with the audit requirements of the Department of Health and
Human Services.
a. An annual audit is to be performed in accordance with OMB Circular A-110 by an
“independent auditor.” “Independent auditor” means either:
i. A state government auditor for the Department of Human Resources or the
Department of Administration, Office of the State Auditor; or
ii. A certified public accountant.
b. Upon completion of the audit, a copy of the audit report must be forwarded to the
County.
G. Notify the County of participant absences of more than 5 days.
H. Notify the County, in a timely manner, of significant changes in the clients’ conditions or
situations.
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______________________________ ____________________________________
Signature Title
___________________________________ ____________________________________
Agency/Organization Date
(Certification signature should be same as Contract signature.)
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Executive Director
Senior Care of Orange County Inc 8/1/2022
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