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HomeMy WebLinkAbout2022-283-E-AMS-The Arts Center-Installation of bike rack and e-bike and e-vehicle charging stationThe Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 1 of 11 COMMUNITY CLIMATE ACTION GRANT PERFORMANCE AGREEMENT THIS AGREEMENT, made and entered into this 5h day of July 2022, (“Effective Date”) by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, ("County") and The Arts Center, a legal entity located at 300-G East Main Street, Carrboro, NC 27510 (“Provider”). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community equity and climate action need, as identified by the Board of Commissioners; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Provider agree as follows: 1. Term of the Agreement. The term of this Agreement shall be two years beginning – July 5, 2022 to July 5, 2024. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Community Climate Action Grant Program Application and any amendments or revision thereto which is attached as Exhibit “A” and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, the Community Climate Action Grant Program Performance Application, Exhibit B, the Revised, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of $17,000. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any c hanges in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in installments in the amount of Exhibit C to be paid as follows: Exhibit C. The first payment is contingent upon receipt of the agency’s performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement, related supporting documentation and performance outlined in the Revised Scope of Services and Project Budget in Exhibit B. If the project described in Exhibit A requires funds to be provided on a different or more accelerated schedule, the Provider may request an alternate payment schedule, which if approved, will be attached to this Agreement as Exhibit C, Alternative Payment Schedule. Should an Alternative Payment DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 2 of 11 Schedule be approved, the Provider will still be required to submit quarterly Progress Reports for the duration of the Term of the Agreement. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Exhibits B and C. d. Once Provider has satisfied its obligations as provided in (c) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. e. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Exhibit B, Revised Scope of Services. Progress Report dates are: July 1 – September 30, October 1 – December 31, January 1 – March 31, and April 1 - June 30, Reports are due on October 15, January 15, April 15 and July 15, of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services, upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider, the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten (10) business days DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 3 of 11 from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County’s remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker’s Compensation. For protection from claims under workers' or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and iv. Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE  Worker's Compensation Limits for Coverage A - Statutory State NC & Coverage B - Employers Liability $500,000 each accident, $500,000 Bodily Injury by Disease (BID) for each employee. $500,000 for BID limit  Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate  Automobile Liability $1,000,000 Each Occurrence  Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate  Sexual Abuse & Molestation $1,000,000 Each Occurrence $2,000,000 Aggregate  Cyber Liability $1,000,000 Each Occurrence $2,000,000 Aggregate DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 4 of 11  Environmental/Pollution $1 million Each Occurrence Liability (Required if demolition, use of hazardous material or environmentally sensitive) c. All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough, NC 27278 d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. 11. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are cau sed by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 5 of 11 on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County’s living wage is $15.40 per hour. To the extent possible, Orange County recommends that Provider provides a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: County: Finance & Administrative Services Orange County Post Office Box 8181 Hillsborough, NC 27278 Provider: The Arts Center 300-G East Main Street Carrboro, NC 27510 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provisi on of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 18. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. For and on behalf of the Provider , Date DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 7/6/2022 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 6 of 11 For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 7/18/2022 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 7 of 11 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: The Arts Center Party/Vendor Contact Person: Wendy Smith Contact Phone: 919-929- 2787 Party/Vendor Address: 300-G East Main Street City Carrboro State: NC Zip: 27510 Department: Asset Management Services Amount: $17,000 Purpose: Installation of bike rack and e-bike and e-vehicle charging station Budget Code(s):61370035-803074-30052 Vendor #5383 (N/A if new vendor) Vendor is a BOCC consultant? Yes No X Contract Type: (Check one) New X Renewal Amendment Effective Date 7/5/22 Approved by Board: Yes X No Agenda Date: 10/19/21 This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 7/6/2022 7/6/2022 7/18/2022 7/18/2022 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 8 of 11 Exhibit A Community Climate Action Grant Program Application - CCAG Application Arts Center Sustainability Upgrades - Agenda – 10.19.21 BOCC Board Meeting – Item 6a DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 9 of 11 Exhibit B Community Climate Action Grant Program’s Revised Scope of Services and Program Budget DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 10 of 11 Exhibit C Community Climate Action Grant Program’s Alternative Payment Schedule From: Wendy Smith, Development Director for The ArtsCenter Date: June 14, 2022 Subject: Alternative Payment Schedule The Arts Center Reason for the payment schedule: The ArtsCenter is in the midst of building its new home. Construction should begin this summer and wrap up in the first quarter of 2023. The installation of the bike racks, EV charging stations and E-Bike charging stations will not occur until October 2022 at the earliest. Therefore, it is not necessary to have the funding prior to September of 2022. The ArtsCenter would like 80% of the funding up front to cover the costs of purchase. The remained 20% can be paid out at the end of 2022 to ensure that all costs are covered. Date Expenses Payment 09/1/2022 Purchase bike racks, EV charging stations and E-bike charging station $13,600 12/1/2022 Remaining balance on purchase items $3,400 Total payments $17,000 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 The Arts Center Orange County Community Climate Action Grant Program Performance Agreement Rev. 7/5/22 Page 11 of 11 ATTACHMENT “A” Orange County Certifications – FY 2020-21 Community Climate Action Grant Program Performance Agreement Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial Officer I certify that I have provided the primary contact and chief executive officer or executive director, and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name, title, phone and email address and if possible, fax number. Board of Directors and Officers of the Board I certify that I have provided a current list of the Board of Directors and Officers of the Board with this Agreement and that we will continue to update the list as changes occur. The list should be in writing, with the name, physical address, mailing address and if possible, phone, fax and email address. Project Budget Submission I certify that I have provided a project budget for the period to be covered by Orange County funding, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Agency Budget Submission I certify that I have provided the requested information from the latest budget adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate sheet of paper. Alignment with Organization’s Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. Certified by: (Provider’s Signature) Title: Date: DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 Development Director 7/6/2022 P a g e 1 o f 2 3 Community Climate Action Grant Program Application FY 2021-22 SUBMISSION CHECKLIST Primary Applicant Organization: The ArtsCenter Project Name: A New Home for The ArtsCenter: Sustainability Upgrades Section Subsection Cover Page Applicant and Collaborator/Partner Contact Information Funding Request Summary Signed Application Cover Page Disclosure Signed Disclosure of Conflicts of Interest and Clause Applicant Organization and Collaborator Information Applicant organization’s Date of Incorporation (if applicable) Applicant organization’s Purpose/Mission (if applicable) Living Wage Schedule of Positions (if applicable) Project Information Project Name Project Description and Climate Plan Alignment Collaborator Information (if applicable) Criteria-Specific Sections 1-7 Attachments (A description of these items is available on page 13: “Description of Required Attachments.” Please contact us if it will not be possible to provide any of these required attachments at the time of application: bbouma@orangecountync.gov) Applicant Organization’s Annual Budget and Proposed Project Budget (Use template provided) Applicable Financial Records to prove eligibility: IRS Federal Form 990 or Applicant Organization’s Tax Returns from 2019 Applicable Financial Records to prove eligibility of collaborator/partner (if they are receiving project funds): IRS Federal Form 990 or Tax Returns from 2019 List of members of organization’s Governing Board (if Board exists) Solid Waste Program Fee (SWPF) Verification (for commercial property owners and renters) Certificate of Insurance COVER PAGE DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 2 o f 2 3 The ArtsCenter and EVOKE, the architecture firm designing The ArtsCenter’s new building, proposes several sustainability upgrades: •Using Solarban 70, a glass with a low-e coating to minimize heat gain. The greatest energy usage of a building is that of the HVAC system. Solarban 70 blocks 62% of solar energy while allowing 70% of visible light to pass through. This glass will provide year-round comfort with significant heating and cooling cost savings over standard glass used in most buildings. Solarban 70 will reduce the cooling load for the new building 30% over the baseline of using standard glass. •Installing LED lighting fixtures throughout the building with motion and/or daylight sensors to ensure artificial lighting is used only when needed. LED lighting is far more energy efficient than all other types of lighting options, it lowers maintenance costs to nearly zero by eliminating the need to replace bulbs throughout their rated lifespan and it provides an overall better quality and accuracy of light. Daylighting systems harvest natural lighting and automatically adjust electric lighting based on the amount of ambient light. These systems offer the potential to cut energy use, reduce peak demand, and create a more desirable indoor environment with the potential to save 20% to 40% of the building’s energy use. •Installing several bike racks beyond those required by code, as well as Electric Vehicle and E-bike charging stations. The ArtsCenter’s new location is accessible by walking, buses and bikes. The purpose of the project is to encourage The ArtsCenter’s patrons to use more environmentally friendly modes of transportation to access the center. •Installing automatic roller shades for the glass throughout the building in order to reduce the li i f h b ildi Th i ll i f h h d ld d h Applicant Organization’s Contact Information Organization’s Legal Name: The ArtsCenter Physical Address: 300-G East Main Street Mailing Address: 300-G East Main Street Web Address: www.artscenterlive.org Telephone Number: 919-929-2787 E-Mail:wsmith@artscenterlive.org Tax ID Number: Funding Request Summary Please list all Fiscal Year 21-22 Community Climate Action Grant funding requested for the project you are proposing and the proposed use of funds (please list project name only). Applicants will be asked to provide more details on their proposed project budget in the Budget Worksheets attachment. Project Equipment Operations Personnel Total A New Home for The ArtsCenter: Sustainability Upgrades $371,290 $371,290 Installation of Solarban 70 Glazing $206,350 Installation of LED Lighting and Light Controls $77,240 Installation of Bike Racks, and Electric Bike and Electric Vehicle Charging Station $17,000 Installation of Automatic Roller Shades $70,700 Briefly explain your proposed use of funds (2-4 sentences): DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 3 o f 2 3 To the best of my knowledge and belief all information and data in this application is true and current. Signature: July 30, 2021 Applicant’s Authorized Signatory Date DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 4 o f 2 3 DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON- DISCRIMINATION CLAUSE Are any of the Board Members or employees of the organization which will be carrying out this project or their named project collaborators/partners or members of their immediate families, or their business associates… YES NO a)Employees of or closely related to employees of Orange County? b)Members of or closely related to members of the governing bodies of Orange County? c)Current beneficiaries of the program for which funds are being requested? d)Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question or know of any other potential conflict of interest regarding your application, please provide a full explanation here: Our board member, Hathaway Pendergrass, is district court judge for Orange County NON-DISCRIMINATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature: July 30. 2021 Applicant’s Authorized Signatory Date DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P.O. Box 8181 * Hillsborough, North Carolina 27278 Telephone: 919 245-2626 Applicant Organization & Collaborator Information Please provide the following information about the primary applicant organization: Contact Information for Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial Officer Primary Contact Name Wendy Smith Title Development Director Preferred phone number 919-414-6902 Email address wsmith@artscenterlive.org Fax number (if applicable) Chief Executive Officer / Executive Director Name Dan Mayer Title Executive Director Preferred phone number 206-412-9069 Email address dmayer@artscenterlive.org Fax number (if applicable) Chief Financial Officer Name Laurie Weller Title Financial Manager Preferred phone number Email address lweller@artscenterlive.org Fax number (if applicable) 919-929-2787 ext. 8 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 5 o f 2 3 1. Date of Incorporation (Month/Year): 04/1975 2. Applicant organization’s Purpose/Mission (2-4 sentences): The ArtsCenter exists to educate and inspire artistic creativity and to enrich the lives of people of all ages. The vision of The ArtsCenter is to create an educational environment that provides opportunities, inspiration and tools to people of all ages and skill levels to participate in the arts. 3. Please provide a brief description of your organization’s past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (2-4 sentences): The ArtsCenter has not carried out a similar project but has hired an architectural firm, EVOKE, which has significant experience and success in such projects. (https://www.evokestudio.com/whatwedo). Coulter Jewell Thames have been hired as the engineers. They have 30 years of experience working in Carrboro. 4. Living Wage: Does this organization pay permanent employees a minimum living wage? (Yes / No) yes If yes, is this organization an Orange County Living Wage Certified Employer? (Yes / No) If no, please briefly explain. No. Prior to the pandemic, TAC paid their full-time staff a living wage and were on two-year plan to pay all staff a living wage. With the pandemic, the staff shrunk, and all current staff are being paid a living wage. As operations return to normal, and new staff is hired, the hope is to offer all new employees living wages. 5. Schedule of Positions: a. Number of Full-Time Paid Positons: 6 b. Number of Part-Time Paid Positions: 8 c. Number of volunteers: 51 Average hours worked per volunteer per month Primarily, volunteers are used in the summer, and they typically work 120 hours a month. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 6 o f 2 3 Collaborators: Please provide the following information about all significant collaborators and partners whether or not they will be receiving grant funding for this project. Feel free to copy and paste Questions “a” through ”e” as needed if you have more than one significant collaborator/partner: a. Date of Incorporation (Month/Year): b. Applicant organization’s Purpose/Mission (2-4 sentences): c. Please provide a brief description of your organization’s past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (2-4 sentences): d. Living Wage: Does this organization pay permanent employees a minimum living wage? (Yes / No) If yes, is this organization an Orange County Living Wage Certified Employer? (Yes / No) If no, please briefly explain. e. Schedule of Positions: a. Number of Full-Time Paid Positons: b. Number of Part-Time Paid Positions: c. Number of volunteers: Average hours worked per volunteer per month DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 7 o f 2 3 6. Project Name: A New Home for The ArtsCenter: Installation of Solarban 70 7. Please briefly describe the proposed project and the target population to benefit from the program. How many people will benefit? (100-300 words) In developing plans for The ArtsCenter’s new home at 303 Jones Ferry Road, several sustainable initiatives have been put in place. The ArtsCenter and EVOKE, the architecture firm designing The ArtsCenter’s new building, proposes upgrading the current window glazing to maximize the reduction in energy usage. The orientation of the building has the vast majority of glazing north facing with no direct sun exposure or east-northeast with protection from overhead sun via porch roof and from low sun via existing trees on site. Glazing will provide passive lighting strategies and diminish the need for using lights. By upgrading the glazing and installing Solarban 70, the cooling load for the building will be reduced by 30%. This glass blocks 62% of solar energy while allowing 70% of visible light to pass through. The ArtsCenter and EVOKE, also propose installing LED lighting fixtures throughout the building with motion and/or daylight sensors to ensure artificial lighting is used only when needed. LED lighting is far more energy efficient than all other types of lighting options; it lowers maintenance costs to nearly zero by eliminating the need to replace bulbs throughout their rated lifespan and it provides an overall better quality and accuracy of light. Daylighting systems harvest natural lighting and automatically adjust electric lighting based on the amount of ambient light. These systems offer the potential to cut energy use, reduce peak demand, and create a more desirable indoor environment with the potential to save 20% to 40% of the building’s energy use. The focus of installing extra bike racks, and an electric bike and electric vehicle charging station is to encourage The ArtsCenter patrons to use environmentally friendly modes of transportation to arrive at the center. The new site is on several bus lines and is walking and biking distance from downtown as well as many residential communities. Providing ample bike racks, as well as EV Project Information *Please submit for each project if applying for funding for more than one project. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 8 o f 2 3 and E-Bike charging stations, TAC encourages the community to be mindful of the carbon footprint that traditional car travel leaves behind. Finally, the ArtsCenter and EVOKE propose installing automatic roller shades for the glass throughout the building in to reduce the cooling requirements of the building. Smart, motorized shades can help control the solar gain and heat loss a building experiences naturally throughout the day simply by opening and closing at pre- programmed times. With the addition of smart technology, the blinds can actually learn when they need to open and close based on temperature and sun light, maximizing the energy efficiency of the HVAC system and consequently reducing the carbon footprint of the building. As The ArtsCenter is the largest non-profit arts organization in Orange County, serving both artists and residents, with a mission to educate and inspire artistic creativity and to enrich the lives of people of all ages, the entire population of Orange County will benefit from this project. 8. Please choose the best description for the type of project: ☒ Infrastructure/Clean Tech: New ☐ Infrastructure/Clean Tech: Repair ☐ Infrastructure/Clean Tech: Replacement ☐ Communication/Education ☐ Natural Systems Management/Restoration ☐ Circular Economy/Waste reduction ☐ Analysis/Plan ☐ Other (Please describe): DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 9 o f 2 3 9. Please choose the primary climate change mitigation focus for this project (select all that apply): ☒ Energy Efficiency ☐ Renewable Energy ☐ Beneficial Electrification ☐ Carbon Sequestration ☐ Other (Please describe): 10. Has your organization or have your collaborators/partners completed projects of this type in the past? If so, what funds were used? ☐ Yes ☐ Funding used (Please describe): ☒ No 11. If this project is not selected for funding in this round, what other funding might be used to support it within the next 5 years? ☐ Other capital or operational funds ☐ None. This is a unique opportunity. ☒ Unknown (please describe): This project is a unique opportunity for Orange County to support The ArtsCenter’s building project and to ensure that green initiatives are incorporated. The baseline design and the orientation of the building are already environmentally friendly. However, if the county awards The ArtsCenter funding for the higher level of window glazing, the energy savings could increase dramatically. The projects to install LED lighting, bike racks and charging stations, and automatic roller shades could be delayed, and other funding could be sought in the future. However, installing these types of improvements makes more sense during construction to avoid the cost and waste installing a whole new system. By acting now, the maximum benefit to the environment could be realized. If needed, the light controls could, however, be installed at a later date without significant waste and the Bike Racks, and Electric Bike and Electric Vehicle Charging Station may be able to be installed with other capital or operational funds. As a non-profit, TAC perpetually seeks support not only for programming but also for infrastructure improvements. While The ArtsCenter is in the middle of a capital campaign to raise funds for the entire project, no assurance can be made that the funds raised will be enough to cover these desired upgrades. Unfortunately, since 2020, the cost of construction has shot up dramatically and as the budget is re- evaluated, the green initiatives might fall victim to cuts. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 10 o f 2 3 Collaborators and Partners Criterion 1 - Social Justice and Racial Equity 12. Please select the jurisdiction(s) where your project is focused and briefly state how your project aligns with the relevant Climate Action Plans (2-4 sentences). Please name the action items from each relevant plan that best align with your proposed project: ☒ Carrboro: https://townofcarrboro.org/928/Community-Climate- Action-Plan ☐ Chapel Hill: https://www.sustainchapelhill.org/featured/2020/2/18/climate- action-and-response-plan ☐ Orange County: In progress, please instead show alignment with the Orange County BOCC Goals and Priorities. This proposed project aligns with the above plan(s) in the following ways: Carrboro’s plan recommends a goal of a 50% reduction in per capita greenhouse gas emissions by 2025, cutting the carbon footprint in half over the next decade for the entire community, Town operations, the buildings and transportation “sectors’, and ultimately each resident and business. The base plan for the new ArtsCenter incorporates many sustainable initiatives which include limited site development, solar orientation of the building, a strategic location within walking distance to downtown Carrboro, bike storage exceeding code requirements, a high efficiency cooling system, LED lighting fixtures and low-flow plumbing. This project adds to these initiatives and further decreases the carbon footprint of the new building. In some projects, collaborators and partners provide essential capacity and connections. If collaborators or partners are an essential part of your project whether or not they are receiving grant funds, please use this section to provide more details. If you are not working with collaborators or partners, please feel free to write N/A in this section and move to the Social Justice and Racial Equity section. 13. Please describe one to three key partnerships/collaborations that add the most value to the success of the proposed project: DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 11 o f 2 3 14. Who will directly or indirectly benefit from your project? Please be as specific as possible on the characteristics of those who will benefit including, gender, race, age, income level and geographic location. Also, what are the demographics of the area where your project takes place? Does your project help to address any racial disparities in the location it is proposed for? Please list any data sources used and show the steps of any calculations: The ArtsCenter’s mission is to educate and inspire creativity and to enrich the lives of people of all ages, therefore, the entire community will benefit from this project. As the new space is designed and built, accessibility is imperative. Through conversations with community members and stakeholders, a space that is accessible and welcoming to all will be realized. The new building to be not only a place for art education and performing arts but also a community gathering place, where citizens can gather, meet and spend time reflecting on the intersection of the arts in nature and everyday life. Ultimately, The ArtsCenter’s goal is to affect minorities within the area’s communities by creating a more diverse and welcoming ArtsCenter. To understand who has historically benefitted from The ArtsCenter’s programming, please reference this summary of The ArtsCenter’s programming and people impacted by it: While multi-generational arts experiences are an important part of The ArtsCenter’s mission, nearly one half of TAC patrons are youth, making our Youth Programming particularly important to their work. With a commitment to diversity, equity, inclusion, and ensuring all learners can explore their creative capacity through access to transformative arts experiences, scholarships are offered to students from low-income households for both the ArtsCamp and Afterschool Arts Immersion programs. To ensure that all youth in Orange County have access to art experiences the education staff reaches out to counselors and social workers working with the local school systems, the Chapel Hill Carrboro City Schools and Orange County Schools. TAC also partners with other social services organizations in this area such as the Family Success Alliance and the Refugee Community Partnership. Having run for 40 years, the multi-generational ArtsCamp is one of TAC’s oldest programs. With over 160 arts education classes over 11 weeks, the program consists of week-long summer camp sessions for students entering grades K-12, with full-day and half-day options. All camps are taught by professional teaching artists from the Triangle area. Afterschool Arts Immersion (AAI) provides arts enrichment and social emotional support during critical afterschool hours for youth in grades K-5. Through two- week artist in residencies, students explore a variety of artistic styles, infusing elements of their academic curriculum with exploration of cultural diversity, important social justice issues, and the development of important social skills through working in peer groups. While TAC does not track the ethnicities of their students in ArtsCamp and Afterschool Arts Immersion Programs, the scholarship programs inform the organization that approximately 25% of the youth in their programs come from households that are at or below federal poverty level. TAC offers a tiered tuition assistance program that awards financial aid to a broad range of students: approximately 22.2% are African American, 42.2% LatinX, 8.9 % Asian, 4.5% mixed ethnicity; and 22.2% Caucasian. The teachers and artists in residence for the Afterschool Arts Immersion program are 75% white, 17% black, 4% Hispanic and 4% Native DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 12 o f 2 3 American. TAC’s Artist in Residence program provides culturally competent arts experiences to over 2,800 students in classrooms across Orange County at no cost to families. Through TAC’s partnership with the Orange County School district, they provide a 5-day in-classroom residency and a school field trip for a live performance to students at all four Title 1 Elementary Schools (New Hope, Central, Efland-Cheeks and Grady Brown Elementary Schools). For the Artist in Residence program for 2020-2021, the students served were 40% white, 35% Hispanic, 17% black, 6% multi-racial, 2% Asian and less than 1% are Native American and Pacific Islander. Over half of the students served are on free or reduced lunch. The performing artists that participated in the residencies and the school shows for the 2020-2021 school year were 57% black, 29% white and 14% Hispanic. TAC’s 5-year partnership with the Family Success Alliance, provides Ready For K classes for children unfamiliar with in-person classroom settings. These youth are taught to use creative problem solving, building confidence to set them up for success in a traditional classroom. Over 70% of the students are not native English speakers and 99% are non-white. TAC’s year round ArtSchool is the largest resource in Orange County for learners of all ages to explore their creative capacity, offering instruction in various art forms from ceramics to digital arts. From teenagers to the elderly, all residents can take a class regardless of financial capacity or ability. Also, what are the demographics of the area where your project takes place? Carrboro is a highly dense, urban town. The average age is 33. The population is 73.7 % White, 10.98% Black, 9,44% Asian, 6.5% Hispanic and 4.22 % multi-racial Does your project help to address any racial disparities in the location it is proposed for? Currently, The ArtsCenter is located on East Main Street in Carrboro. The future site of their new home is located next to one of Carrboro’s historically Black neighborhood; Lincoln Park and is adjacent to what is considered the LatinX hub of Carrboro. The ArtsCenter has always been a year-round, seven days a week arts home where people come together to enjoy and participate in music, dance, theater, the fine arts, and the intersection between these disciplines. The new site plans provide the organization congregational space to truly connect with their neighbors, and flourish as a community center for the arts. TAC DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 13 o f 2 3 continues to actively develop relationships with their new neighbors as they explore programming and physical plans that celebrate and honor cultural, racial, ethnic and thought inclusivity. TAC established a Community Engagement Committee of the Board of Directors to lead that effort. Please list any data sources used and show the steps of any calculations: Worldpopulationreview.com, https://www.publicschoolreview.com/ https://theartscenter.formstack.com/forms/artscamp_2021_scholar ship https://www.surveymonkey.com/r/AAIScholarship 15. Please describe any ways in which low-income or marginalized communities/households were engaged in the creation of this project proposal: The ArtsCenter intentionally began the conversation with the Orange County community in the early stages of this project. In 2020, TAC hosted three Community Input Sessions, including one with six leaders from Lincoln Park, the neighborhood that borders the new site. Through these meetings, TAC began to build trust and discussed how they can partner to make the new ArtsCenter a welcoming space for their new neighbors, both physically and through intentional programming. Following these sessions, TAC’s Community Engagement Committee has stayed in touch with the neighbors and have invited leaders in these communities to speak at the committee’s monthly meetings. On July 21, 2021, TAC invited the youth in the camp programs to participate in a focus group. TACs seek their input as they plan their space and new programming. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 14 o f 2 3 16. Please describe any potential negative side effects of the project and describe the steps you are taking/will take to eliminate or minimize these impacts to any low-income or marginalized communities/households : Through Community Input Sessions, TAC learned that their new neighbors have several concerns. One major concern is that the new ArtsCenter will not have adequate parking to accommodate all of TAC patrons and the result will be parked cars spilling into the neighborhood. TAC is in communications with other businesses in the area, such as OWASA and Wilkinson’s, to determine how TAC can use their parking as overflow during non-business hours. Another concern voiced was, the new space would block the most direct access to Jones Ferry Road and the bus route. However, because this building is situated adjacent to a sewer line, the through way will always be accessible. Lastly, the neighbors are concerned that this new development will lead to gentrification. The ArtsCenter’s intention is to embrace the new location and offer programming specific to the needs of the neighbors. TAC is actively undergoing a DEAI audit to ensure that the organization’s programming and messaging reflects TAC’s intentions to be a community center for all of Carrboro but especially for the neighborhood and community directly surrounding their new home. TAC has engaged the Splinter Group to ensure TAC’s marketing and all public/internal communications reflect their commitment to DEAI. The Town of Carrboro has been concerned about the environmental impact of this project. The design of the overall project offers limited site development. The building represents only 10% of the site area and over 60% of the site will be undeveloped. The development plans meet two of the town’s three stormwater requirements for controlling peak runoff and for water quality treatment but exceeds the annual runoff volume limit. However, after much deliberation and input from the town citizens on the value of having The ArtsCenter remain in Carrboro, the town council decided that the property complied with the town’s stormwater volume provisions to the maximum extent practicable and issued a conditional use permit in order for the project to proceed. Through the sitework that will be done, the storm water run-off into the adjacent neighborhoods will be reduced, a marked improvement for the community. Also, the strategic location, placing The ArtsCenter within walking distance of downtown Carrboro, with nearby bus stops and bike storage exceeding code requirements, reduces dependency on fossil fuels and lower greenhouse gas emissions. 17. Are the impacted residents already aware of the potential positive and negative impacts of your project and the steps you are taking? If not, please describe your plan to engage with them and how you will act based on their input Yes, The ArtsCenter has been very transparent about their plans and negotiations with the town of Carrboro. TAC has actively engaged the community from hosting listening sessions to inviting them to learn more and speak on TAC’s behalf at town council meetings or through emails of support. On March 16, 2021, the Council for the Town of Carrboro approved a Conditional Use Permit for the new ArtsCenter. Prior to the vote, the town received over 100 emails of support from patrons, students, and community members from throughout the region and beyond. TAC’s consultants expressed the opinion that this email campaign made a profound impact on the council and their willingness to proceed with the CUP as it demonstrated TAC’s value to the community and the community’s desire to keep TAC in Carrboro. TAC continues to engage local influencers from religious leaders to local DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 15 o f 2 3 educators to help inform TAC of the greatest needs of the neighborhoods they will directly impact with the move. Through these local engagements, TAC is expanding their list of community leaders who can help engage residents in order to create a more inclusive and impactful ArtsCenter. 18. During and after the project, what will your continued engagement with the community be? This new ArtsCenter provides the organization an opportunity to flourish as a community center for the arts. Already, TAC is seen as a hub for Orange County to experience the arts. The new location is on a major thoroughfare and is wholly TAC’s space rather than a limited footprint within a commercial complex. An exciting aspect of the new location is that it is next door to a historically black neighborhood as well as a low-income neighborhood that is the heart of Carrboro’s Latinx community. This new site enables The ArtsCenter to create a stronger bond with both the African American community as well as the Latinx community as TAC practices the principles of diversity and inclusion that are essential to the work they do every day. The new location, on a major bus line and a highway linking Chatham, Orange and Durham counties, is convenient for programming, attracting participants from around the region. TAC’s programs currently attract audience from all counties in North Carolina and beyond, and this new venue will enhance TAC’s ability to be a regional center for participating and building skills for artists of diverse backgrounds and skill levels. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 16 o f 2 3 Criterion 2 - Emissions Reduced 19. Please describe any other aspect of your project that is relevant to Social Justice and Racial Equity: As The ArtsCenter progressed deeper into this project, they switched architecture firms and engaged with EVOKE. TAC was impressed with EVOKE’s commitment to employee BIPOC architects. EVOKE’s past projects showed a connection to community. A big part of EVOKE’s process is to engage the community and incorporate those discussions into the design, creating true community centers. Their website explains their philosophy: Architecture—the tactile manifestation of narratives—serves as a powerful amplifier of societal priorities, beliefs and aspirations by preserving the past, reiterating the present and signifying the future. At EVOKE, we rely on the communicative power of architecture to unearth, perpetuate and translate your project’s enduring message into a remarkable, bespoke design. EVOKE’s understanding of how a building can encourage and promote change, to create a place of belonging and community, made this a winning partnership. Likewise, when choosing an engineer, Coulter Jewell Thames was a natural choice. A dense and unique community, Carrboro poses many challenges in constructing a new building. Coulter Jewell Thames has decades of experience working in Carrboro and understands the community’s dedication to the environment and creating a welcoming town where everyone “Feels Free” to be themselves, EVOKE, Coulter Jewell Thames and The ArtsCenter have engaged in a unique partnership that will deliver the town a community center that is inclusive, accessible and respectful of the earth it is built upon. 20. How many tons of greenhouse gas emissions will your project reduce/avoid each year? Please list any data sources used and show the steps of any calculations. Feel free to submit in a separate document if clearly labelled: According to the architects and general contractor, this project is not at a point at which they can determine what the reduction of greenhouse gas emissions will be with the implementation of this proposed project. Until the project is further along, this number cannot be calculated. 21. For how many years will this emissions reduction take place Solarban 70, when installed by experts, can withstand normal DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 17 o f 2 3 as a result of your project? Please consider the expected lifetime of the technology/program/impact etc. weather and is meant to last the lifetime of the building. The design of the new ArtsCenter allows for natural light to be a major source of illumination for the building. However, depending on the time of day, artificial lights will sometimes be necessary. Because of their life span, our project proposes LED light fixtures. On average, LED light fixtures are expected to last up to 25 years. With this proposal, the light controls will ensure that the lights are only on when natural light is not sufficient. Therefore, the emissions reduction should take place for at least 25 years. The predicted life expectancy of this type of EV charging station 20-25 years. The life expectancy of the E-Bike charging station would also be 20-25 years. The bike racks should last the life of the building. These automatic roller shades are expected to last 15-20 years at a minimum although the contractor felt sure that the shades would last the lifespan of the building. 22. Please describe the location of the emissions reduction. Where would fossil fuels have been burned if not for your project? For projects creating electricity usage reductions, it can be difficult to determine the location of the power produced. Please feel free to state “Grid-tied electricity reduction” This project will create significant reductions in energy use and is therefore “grid-tied electricity reduction”. 23. Please describe any other aspect of your project that is relevant to the amount of emissions that it will reduce or avoid. For the past four decades, The ArtsCenter has made its home in a re-purposed Piggly Wiggly. This space has been dependent on incandescent lightbulb and other historic ways of lighting a space. With the new building, TAC has the opportunity to migrate from the incandescent light bulb to LED lighting. According to climategroup.org, LED lighting achieves energy savings of 50-70% compared to old technologies. Consequently, our new home will significantly reduce our carbon footprint. By installing Solarban 70 glazing, TAC will be able to install a smaller HVAC system thus decreasing the buildings overall carbon footprint. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 18 o f 2 3 Criterion 3 - Efficient use of Funds 1. Please estimate the impact of your project per grant dollar requested. This cost per unit of impact must reflect the total program budget divided by the total impact of the project described in this application. If the proposed project is new, please write N/A in the first column of the table below, and just fill out the second column. Overall Project Actual Annual Project Costs (If your proposed project expands or accelerates an ongoing effort) Projected Project Costs Total Cost of Project $371,290 Unit of Impact: Total # of tons of greenhouse gases reduced N/A Cost Per Ton of GHG’s Reduced N/A Unit of Impact: Total # of individuals served/benefitted 35,000 (times 50 years) Cost Per Individual Served/Benefitted .21 Other Unit of Impact: Please describe here Cost Per Unit of Impact Other Unit of Impact: Please describe here Cost Per Unit of Impact Project Components Projected Project Costs (Window Glazing) Projected Project Costs (LED Lighting and Controls) Projected Project Costs (Auto Roller Shades) Projected Project Costs (Bike Racks and Charging stations) Total Cost of Project $206,350 $77,240 $70.700 $17,000 Unit of Impact: Total # of tons of greenhouse gases reduced N/A N/A N/A N/A Cost Per Ton of GHG’s Reduced N/A N/A N/A N/A Unit of Impact: Total # of individuals served/benefitted 35,000 (times 50 years) 35,000 (times 50 years) 35,000 (times 50 years) 35,000 (times 50 years) Cost Per Individual Served/Benefitted .12 .09 .10 .19 (Please feel free to add rows if necessary to show any additional units of impact.) DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 19 o f 2 3 24. Please describe any avoided financial costs or savings related to the project and over what period of time those costs will be avoided/reduced: Initially, if Solarban 70 is installed, the size if the HVAC system can be reduced which will result in a savings. Beyond that, Solarban 70 will reduce the cooling load for the building by 30% resulting in lower power usage and lower energy bills for the life of the building. Installing light sensors and using LED lighting will produce a financial savings for The ArtsCenter which will last for the lifetime of the building. Smart, motorized shades can help control the solar gain and heat loss a building experiences naturally throughout the day simply by opening and closing at pre-programmed times, maximizing the energy efficiency of the HVAC system which will result is lower energy bills and a smaller carbon footprint. The charging stations will produce a savings for community members, more so than The ArtsCenter. Joining the trend of providing charging stations The ArtsCenter will be giving their patrons this added convenience to encourage the use of both electric cars and electric bikes, thus reducing the carbon footprint of the entire community. The patrons will save the cost of gas. 25. Does your project accelerate or expand on existing programs that already show positive impact? Yes, it expands on the current design of the new building which has the vast majority of the glazing with no direct sun exposure or with protection form overhead sun via porch roofs and from low sun via existing trees on site. This type of glazing provides passive lighting, reducing the need for electric lighting. The low-e coating will add the benefit of reducing heat gain. By installing sensors, electric lighting is only used when the need is there. By using LED lights, when electric lighting is needed, the most environmentally conscious lighting will be used. The result is a more energy efficient and environmentally responsible building. Motorized shades will further control the solar gain and heat loss of the building and maximize the efficiency of the HVAC system. Presently, the plan has bike storage that exceeds code but with this proposal, TAC could expand even more, the bike storage, plus add charging stations for electric vehicles and electric bikes. The new ArtsCenter, located on several bus line, is not only convenient, but is also walking and biking distance from downtown Carrboro and Chapel Hill, The Carrboro Farmers’ Market and many residential neighborhoods. The location DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 20 o f 2 3 Criterion 4 - Capacity of Applicant encourages residents to find more environmentally ways to arrive and spend time in this community gathering place. 26. Does your project also take advantage of other funding sources? The overall building project will be the result of multiple funding sources. The ArtsCenter is in the quiet phase of fund raising but anticipate a more public campaign once TAC has shovels in the ground. (Winter of 2022). 27. Would your proposed project help you to take advantage of funding from other sources besides this grant in the future? Yes, many of TAC’s funders are interested in how the organization impacts the community. In the same fashion that Orange County is interested in TAC’s work around social justice, many of TAC’s funders are interested in how the organizations strive to impact and protect the environment. As a community organization, TAC holds a responsibility to be stewards of the environment. TAC embraces the opportunity to bring more green initiatives into the design of the building. Likewise, a new element of TAC’s programming will offer patrons the opportunity to explore the relationship of nature and art with indoor-outdoor connectivity promoting interaction with the natural setting. 28. Please describe any other aspect of your project that is relevant to the efficient use of grant funds: 29. Please describe any projects that you have completed successfully in the past which are similar to the project you are proposing: While TAC has not completed a similar project, they are hiring experts in the field. Their architects, EVOKE have designed similar projects and hold expertise in the understanding of green construction and initiatives. The project engineers, Coulter Jewell Thames, PA. have decades worth of experience working in the Carrboro community. 30. If you are proposing to collaborate with other organizations on this project, please briefly describe their relevant experience to the project and/or the target population: 31. Please describe any other relevant expertise or capacity to carry out the project in your application: DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 21 o f 2 3 Criterion 5 - Local Economic Development 32. How many Orange County residents are employed by your organization? Of TAC’s permanent staff, (14 total) 72% reside in Orange County. As the largest non-profit arts organization in Orange County, TAC is the largest employer of Orange County artists. 33. What percent of project materials will be purchased from sources within Orange County or North Carolina? EVOKE plans include using regionally sourced building materials with recycled content. 34. Please describe any other aspect of your project that is relevant to local economic development. Since its inception in 1974, The ArtsCenter has grown from a single painting class to an all-inclusive visual and performing arts and arts education center, offering a multitude of programs. The ArtsCenter moved to its current location at 300 East Main St. in Carrboro, in 1987, into what was formally a Piggly Wiggly with 20,000 sq. ft. of transformable space. Though the years, TAC has adapted this space to meet the everchanging needs of the community. Today The ArtsCenter is not only the largest arts organization in Orange County, providing 100,000 arts experiences to NC residents each year but also the largest employer of Orange County artists. The ArtsCenter exists to educate and inspire artistic creativity and to enrich the lives of people of all ages and therefore, has become a true community center. With diverse and inclusive programing, TAC makes art experiences available to the whole community both in their theaters and classrooms and through their outreach into local schools and organizations. As TAC space is aging, they embrace the plans to open a new ArtsCenter, directly down the road at 303 Jones Ferry Road. This new building will allow TAC to expand their programs to including cutting edge technology which will empower both artists and art students to grow their talents in profound ways. Many of these technologies are not available to the general public and can only be accessed through an affiliation with a college, university or private business. This new building will ensure TAC’s place in this community as an economic engine that generates not only quality arts experiences but also is responsible for millions of dollars of local economic impact each year. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 22 o f 2 3 Criterion 6 - Amount and Duration of Engagement 35. Please describe how you will engage with and/or educate project participants. As the largest non-profit arts organization in Orange County, The ArtsCenter holds a responsibility to serve as an example, not only for small organizations but also for similar ones in the region. With this opportunity to create a cutting edge and inclusive community center, The ArtsCenter must share the process and successes of creating an environmentally responsible center. The designs and progress of the building will be tracked on TAC’s website. TAC will continue to hold forums and engagements with the community to share the progress and fine tune the plans for the new building. During these meetings, the plans to reduce the organization’s carbon footprint will be shared. Patrons of TAC will be inspired to bring more green elements into their homes as they learn of the impact of these initiatives. Other like-minded organizations will have a source of inspiration to build upon with their own green projects. Upon completion of the building, statements can be placed throughout the building, educating patrons on the green initiatives adopted as part of the new ArtsCenter. Regarding the lighting elements of this project, inviting patrons to consider how lighting plays an important role in how they respond to architecture. Lighting can bring an emotional value to a building– it helps create an experience for those who occupy the space. Whether it’s daylighting or artificial lighting, light draws attention to textures, colors, and forms of a space. Vision is the single most important sense through which people enjoy architecture, and lighting enhances the way they perceive spaces. TAC can educate their patrons on how the roller shades use smart technology to react to the presence of heat producing light. Education the public about the choice of lighting is important. Not only will this proposed lighting save energy, it will create a more welcoming building and can lead to the general public incorporating this type of smart technology in their homes. Regarding the proposed bike racks and charging stations, the community will be encouraged to use environmentally responsible travel modes to arrive at The ArtsCenter through both their website and through word of mouth. Directly on bus lines, the location will be shared through the transit companies’ publications and websites. TAC will post on their website, the availability of EV charging and bike charging as well as the ample supply of bike racks. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 23 o f 2 3 36. How will you measure the success of that engagement or educational effort? The ArtsCenter project is already listed on EVOKE’s website and is therefore an inspiration to others engaging the firm. While there will not be a formal matrix to track how this green initiative educated other organizations’ projects or the general public as a whole, queries will be cataloged. As new programming is developed, if the interest is there, this initiative could lead to a class in green design. The bike racks and charging station project will show a visible success if the EV and E-bike charging stations are consistently full, to the point of demanding more. Likewise, if the bike racks are regularly used, then clearly, the public has been educated on the merits of alternative transportation to the betterment of the environment. 37. Please describe any other aspect of your project that is relevant to the amount, or quality, or length of engagement and/or education that your project will produce. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 24 o f 2 3 Criterion 7 - Time to Complete Submission Guidance 38. How much time will your project require to demonstrate the positive impacts you describe? The decision to install Solarban 70 will produce savings immediately. Because of the exceptional solar control characteristics of Solarban 70 glass, smaller HVAC systems are appropriate for buildings glazed with this product. Consequently, TAC could see a significant reduction in the associated up-front capital outlay in the HVAC equipment. Once occupying the space in the winter of 2023, this product will immediately begin reducing the cooling load and greenhouse emissions in comparison with similar buildings not using Solarban 70. When installed correctly, this product will withstand most weather and is built to survive the life of the building. The impact of the LED lighting and controls project will be immediate. The energy efficiency of the lighting and sensors will impact the usage of energy from moment the building is completed, and power is engaged. Installing automatic roller shades will have an immediate impact on the efficiency of the new ArtsCenter. Once the shades are installed, The ArtsCenter will see a decrease in energy requirements. As a dense and vibrant downtown, Carrboro has the reputation of a community that enjoys the opportunity to bike and walk to points of interest. Carrboro is also a community that puts value in environmental initiatives. Therefore, this project will begin demonstrating the positive impact upon completion of the building in spring of 2023. Applications are to be submitted as email attachments to Orange County Sustainability Coordinator, Brennan Bouma at bbouma@orangecountync.gov. Please also CC the lead staff member supporting the Commission of the Environment, Wesley Poole at wpoole@orangecountync.gov. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 25 o f 2 3 The Application Submittal Deadline for the Fiscal Year 21-22 round of the Community Climate Action Grant is Friday, July 30th, 2021, at 5pm. Please note that late, handwritten, or incomplete applications will not be accepted. Submit all documents including attachments in PDF format. This will ensure the original content and formatting is preserved. Digital signatures on applications are accepted. Accommodations for applicants with disabilities or those in need of technical assistance are available upon request. Please contact the Orange County Sustainability Coordinator, Brennan Bouma (919-245- 2626, bbouma@orangecountync,gov) to discuss what is needed. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 26 o f 2 3 Description of Required Attachments a) Applicant Organization’s Budget and Project Budget Please complete the provided budget worksheets for your organization and your proposed project or submit your own budget file (as long as it contains the same information, and in a similar format, as requested in the provided worksheets. Please explain other in your budget). The Budget Worksheets file is available for download from the County website here. Please submit the budget in PDF form as well as in the original editable Excel format. b) IRS Federal Form 990 or 2019 Tax Returns A copy of the applicant organization’s most recent Form 990 or IRS Tax Returns is required to determine eligibility. The specific form depends upon the applicant organization’s financial activity. Review the IRS’ guide, for more details. For Form 990-N (e-postcard) filers, include a copy of the postcard, with the organization’s application materials. c) List of Board of Directors (if applicable) Provide the following information about each board of director’s member: name, telephone number, and address, of each member and the list must identify the principal officers of the governing body, and length of term. Please feel free to use the template provided in Table 2 of the appendix or your own format. d) Solid Waste Program Fee (SWPF) Verification This fee finances Orange County's recycling and waste reduction program. Submit either a.) proof of payment of the applicant organization’s FY 2019-20 Solid Waste Program Fee, OR b.) a statement on the applicant organization’s letterhead indicating exemption and specify the person(s), business, etc. that is responsible for paying this fee. e) Certificate of Liability Insurance A copy of the applicant organization’s current certificate, from the organization’s insurance carrier. Table 1 below outlines insurance types and minimums required, for each jurisdiction. If exempt from Worker’s Compensation compliance, include a statement explaining why, with the applicant organization’s application materials. NOTE: Proof of insurance is not required at the time of application submission. If your agency is approved for funding, documentation of insurance must be provided to the jurisdiction awarding the funding when the contract is awarded. The insurance certificate should reflect the funding jurisdiction as an additional insured party and certificate holder and provide coverage for the duration of the funding period (two years, beginning as early as October 1, 2021). If proof of insurance can only be written for one year, an update will be required for all ongoing projects. Renewal certificates must be sent to the jurisdiction 30 days prior to any expiration date, cancellation or modification of any stipulated insurance coverage. NOTE: Upon request, insurance requirements may be reviewed on a case by case basis by the County. Please contact the staff identified on the Submission Requirements on Page 15 if you have questions or would like to request a review of your insurance requirements. APPENDIX Table 1. Forms of Liability Insurance and Minimum Policy Amounts Required INSURANCE ORANGE COUNTY3 ATTACHMENTS DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 27 o f 2 3 Worker's Compensation1 Limits for Coverage A - Statutory State NC, for each employee Limits for Coverage B - Employers Liability of: $500,000 each accident, $500,000 Bodily Injury by Disease (BID).for each employee $500,000 for BID limit Commercial General Liability $1 million Each Occurrence $2 million Aggregate Automobile Liability $1 million Each Occurrence Professional Liability $1 million Each Occurrence $2 million Aggregate Sexual Abuse & Molestation $1 million Each Occurrence $2 million Aggregate Cyber Liability $1 million Each Occurrence $2 million Aggregate Environmental/Pollution Liability (Required if demolition, use of hazardous material or environmentally sensitive) $1 million Each Occurrence Visit the NC Industrial Commission’s website for more information regarding Coverage A. Also, note that if an agency uses subcontractors, it must require subcontractors to have workmen’s compensation insurance. Please visit Orange County’s Risk Management page for more information about the County’s Minimum Insurance Requirements. Table 2 - Contact Information for Board of Directors and Officers of the Board Name (also title and term length if Officer) Physical Address Mailing Address Phone number Email address Fax number (if applicable) Michael Frisch (Chair, term ends 12/23) Arty Bolick (Vice chair, term ends Johanna Foster DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 28 o f 2 3 (Secretary, term ends 12/22) Charlotte Walton (Treasurer, term ends 12/22) Bernadette Pelissier (Past board chair, term ends 12/21) Bruce Runsberg Hathaway Pendergrass Keta Barnes Jackie Tanner Lakeisha Manor Mary Carter Taub Ellen Medearis DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 P a g e 29 o f 2 3 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: October 19, 2021 Action Agenda Item No. 6-a SUBJECT: Community Climate Action Grant (CCAG) — FY 2021-22 Project Selection for General Applicants DEPARTMENT: Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: 1) CCAG 2021-22 Project Brennan Bouma, (919) 245-2626 Descriptions, Scoring, and Steven Arndt, (919) 245-2658 Comments for General Applicants 2) CCAG 2021-22 Project Descriptions, Scoring, and Comments for School Application PURPOSE: To: 1) Receive the grant project funding recommendations from the Human Relations Commission (HRC) and the Commission for the Environment for the FY 2021-22 Orange County Community Climate Action Grant Program; 2) Approve funding for the recommended Community Climate Action Grant projects for FY 2021-22 as outlined in the attached report; and 3) Receive and approve the request from the HRC to shift one point in the scoring rubric from Time to Complete" to "Social Justice/ Racial Equity" in future rounds of grant funding. BACKGROUND: As part of the FY 2019-20 budget, the Board of Orange County Commissioners BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate change mitigation actions in Orange County. This decision was motivated in part to help the County meet the climate change mitigation goals set by the Board in recent years: Reduce greenhouse gas emissions community-wide by 26 percent by 2025 (from 2005 levels). Transition to a 100% renewable energy based economy by 2050. For the 2021-22 funding cycle, $536,665 in funding was budgeted to support climate action projects that will benefit Orange County residents both socially and financially. Following the direction of the Board of Orange County Commissioners (BOCC), the process for soliciting and selecting projects to receive funding was conducted through a formal Community Climate Action Grant (CCAG) program. For this grant cycle, the BOCC reserved half of the total funding for this grant program 268,332.50) to be awarded to projects submitted by either of Orange County's two public school DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 2 districts. The remaining half ($268,332.50) was to be made available to all other eligible general applicants in this round. Only one project totaling $68,616 has been submitted from either School district, and no funding allocated for the schools has yet been recommended for approval. Attachment 2 provides additional information. In light of the Board's interest in supporting school climate action projects and the special challenges facing schools as they operate during a pandemic, the current grant deadline for school projects will be extended through the end of November. County staff have already begun reaching back out to the schools to offer direct assistance in generating project proposals for this extended FY2021-22 round of funding as well as the FY2022-23 round of funding set to open later this year. The information below describes the scoring, ranking, and reasoning of the review of general applications. The Community Climate Action grant program received seven (7) applications in this round from a variety of general applicants representing non-profit and public organizations whose total requests add up to more than $880,000. While staff fielded some questions from prospective applicants from the private sector, no private sector applications were received. Grant applications were completed over the summer and reviewed and scored by the Commission for the Environment (CFE) and the Human Relations Commission (HRC). On September 13, 2021, each of these Commissions voted to forward their final scoring and comments to the BOCC. The following is a rank-order summary table of the combined project scoring and recommendations, and more details on each project are available in Attachment 1: Total Rank* Project Applicant Funding Recommended Running total Score Out of 7 Requested Funding Level Out of applicati 25 is ons Low Income HVAC Rebuilding Replacement Together of 113,000 113,000 113,000 22.8 1 the Triangle Neighborhood NC Sustainable Energy Resiliency Energy 115,000 90,000 203,000.00 21.2 2 Project (NERP)Association Food Waste Town of 4,000 4,000 207,000.00 20.4 3 Monitor Carrboro Food Waste Eno River Monitor Farmer's 3,765 3,765 210,765.00 19.6 4 Market Sustainability Upgrades (Bike Rack and Charging Carrboro Arts 17,000 17,000** 227,765.00 18.4 5 Station element Center only) DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 3 203 Project Solar Town of PV Array and Carrboro 178,507 $40,567.50** $268,332.50 17.7 6 Green Roof Wayfinding Town of Implementation Chapel Hill 100,000 0 268,332.50 14.9 7 Sustainability Upgrades (Full Carrboro Arts Center 371,290 0 268,332.50 13.8 8 Project) Total Requested by General Applicants (Funds available for 885,562 $268,332.50 2021-22: $268,332.50 All projects, including those that tied in their scoring and those that exceed the funding limit were placed in rank order by CFE and HRC voting. The HRC recommended funding only the Bike Rack and Charging Station element of the Carrboro Arts Center. The CFE did not recommend funding any portion of the ArtsCenter application in favor of adding to the partial funding of Carrboro's 203 Project. In addition to providing feedback on the FY 2021-22 round of grant applications, the HRC also made a suggestion regarding an improvement to the scoring rubric used for the grant evaluations. The HRC suggested reducing the weight given to the "Time to Complete" scoring category and adding a point to the "Social Justice/ Racial Equity" category to better reflect the grant program values. FINANCIAL IMPACT: The Climate Action Tax is projected to generate $536,665 in funds in FY 2021-22, and the Board of Orange County Commissioners intends to identify impactful projects and distribute these funds promptly to accelerate action on the urgent issue of climate change and help to further stimulate the local economy. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Social Justice and Racial Equity is the most heavily-weighted factor in scoring projects proposed through this grant program, ensuring that the equitable distribution of funds and the repair of environmental inequities are a central element of each funded project. Local investments in energy efficiency and renewable energy in Orange County provides direct reduction of monthly energy bills and supports jobs and investments in clean energy technologies. GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 4 should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. Reducing energy usage from the electric grid improves air quality impacts. Improving local air quality helps to protect the health of vulnerable populations in Orange County whose health is disproportionately affected by ground-level ozone and other emissions. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impacts are applicable to this item: ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources; and 4) minimize waste stream impacts on the environment. Investing in local climate change mitigation actions will conserve energy, reduce resource consumption, and increase the use of renewable resources. RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. The Climate Action Fund will continue to support high-impact projects which will improve local air quality and minimize the local production of greenhouse gases, reducing Orange County's contribution to the adverse impacts of climate change on human and natural resources both inside and outside of the County. RECOMMENDATION(S): The Manager recommends that the Board 1) Receive the grant project funding recommendations from the Human Relations Commission and the Commission for the Environment for the FY 2021-22 Orange County Community Climate Action Grant Program; 2) Approve funding for the recommended Community Climate Action Grant projects for FY 2021-22; and 3) Approve the request from the HRC to shift one point in the scoring rubric from "Time to Complete" to "Social Justice/ Racial Equity" in future rounds of grant funding. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 5 Attachment 1 Idiom- ORANGE COUNTY NORTH CAROLINA Date: October 19th, 2021 To: Board of Orange County Commissioners From: Brennan Bouma, Sustainability Coordinator Steven Arndt, Director Asset Management Services RE: Orange County Community Climate Action Grant- Project Descriptions,Scoring, and Comments for General Applicants For the 2021-22 funding cycle of the Orange County Community Climate Action Grant program, $536,665 in funding was budgeted to support climate action projects that will benefit Orange County residents both socially and financially. For this grant cycle,the Board of Orange County Commissioners have reserved half of the total funding for this grant program ($268,332.50)to be awarded to projects submitted by either of Orange County's two public school districts.The remaining half($268,332.50)was to be made available to all other eligible general" applicants in this round. During the time this round of grant funding was open for applications over the summer, County staff reached out to staff at both school districts to notify them of the grant funding opportunity and offer assistance. Orange County schools staff passed along this notice to other school staff and the Director of Facilities and Construction. No grant applications were received. When the grant period opened,the Chapel Hill-Carrboro City Schools were in the process of hiring their new Sustainability Director.The new Director was hired 2-3 weeks before the grant application period closed. County staff worked with them to create a project idea that might be ready in time and they were able to submit a proposal. Only one project totaling$68,616 has been submitted from either School district, and no funding allocated for the schools has yet been recommended for approval.Attachment 2 provides additional information. In light of the Board's interest in supporting school climate action projects and the special challenges facing schools as they operate during a pandemic,the current grant deadline for school projects will be extended through the end of November. County staff have already begun reaching back out to the schools to offer direct assistance in generating project proposals for this extended FY2021-22 round of funding as well as the FY2022-23 round of funding set to open later this year. The Community Climate Action grant program received seven (7) applications in this round from a variety of general applicants representing non-profit and public organizations whose total requests add up to more than 880,000. While staff fielded some questions from prospective applicants from the private sector, no private sector applications were received. Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC),the applications were reviewed and scored by the Commission for the Environment(CFE) and the Human Relations Commission (HRC). The BOCC asked the Human Relations Commission to score the applications on the Social P.O. Box 8181 * Hillsborough, North Carolina 27278 Telephone: (919)245-2625 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 6 Justice and Racial Equity criterion, as this pertains to their expertise and because the racial representation of the CFE as a whole does not reflect the racial diversity of Orange County.The HRC and the CFE discussed the scoring process, reviewed application materials, and shared thoughts on each application over the course of two monthly meetings and on September 13`" each of these Commissions voted to pass their final scoring and comments on each application along to the BOCC. The following is a rank-order summary table of the combined project scoring and recommendations. A full table showing the scores for each project on each of the 7 scoring elements is included in the Appendix. Total Rank* Funding Recommended Running total Score Out of 7 Project Applicant Requested Funding Level Out of applicati 25 is ons Low Income HVAC Rebuilding Replacement Together of 113,000 113,000 113,000 22.8 1 the Triangle Neighborhood NC Sustainable Energy Resiliency Energy 115,000 90,000 203,000.00 21.2 2 Project (NERP)Association Food Waste Town of 4,000 4,000 207,000.00 20.4 3 Monitor Carrboro Food Waste Eno River Monitor Farmer's 3,765 3,765 210,765.00 19.6 4 Market Sustainability Upgrades (Bike Carrboro Arts Rack and Charging Center 17,000 17,000** 227,765.00 18.4 5 Station element only) 203 Project Solar Town of PV Array and Carrboro 178,507 $40,567.50** $268,332.50 17.7 6 Green Roof Wayfinding Town of Implementation Chapel Hill 100,000 0 268,332.50 14.9 8 Sustainability Carrboro Arts Upgrades (Full Center 371,290 0 268,332.50 13.8 9 Project) DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 7 Total Requested by General Applicants(Funds available for $885,562 $268,332.50 2021-22:$268,332.50 All projects, including those that tied in their scoring and those that exceed the funding limit were placed in rank order by CFE and HRC voting. The HRC recommended funding only the Bike Rack and Charging Station element of the Carrboro Arts Center Grant application.This portion of the overall application is listed as a separate project in the table above, ranking 5th overall whereas the overall project ranks 9th.The CFE's discussion aligned with the idea that this was the most fundable portion of the overall application, but in the end recommended no funding for this application to allow for more of the remaining general grant funds($57,567.50)to go to the Town of Carrboro's 203 Project Solar PV Array and Green Roof application. Below is a set of expanded details on each proposed project, in rank order per HRC and CFE scoring.The quoted text was pulled directly from various sections of the submitted applications.Also summarized below are the comments from the HRC and the CFE, along with their scores and funding recommendations. 1 Ranked Project— Low Income HVAC Replacement Applicant (Collaborators): Rebuilding Together of the Triangle Funding Requested: $113,000 Recommended Funding Level: $113,000 Total Score(Out of 25 pts): 22.8 Project Description: "This program will replace home heating furnaces with electric heat pump heating systems for low-income homeowners in Orange County. Priority will be given to homeowners who have experienced a system failure and are without adequate heating." Applicants to the Orange County Home Preservation Coalition (OCHCP) for weatherization, energy efficiency, urgent repair, or other related services constitute the target population for this project. During application intake the applicant's house is evaluated for potential benefit from this project. Benefits of this project, lower utility bills and lower greenhouse gas emissions, are then explained to the chosen applicants. With agreement of the chosen applicant appropriate modifications are made to the house to transition from an inefficient HVAC system to an efficient heat pump HVAC System." Project Benefits: "This project was designed to help low-income, Orange County households to transition from inefficient, greenhouse gas generating furnaces to highly efficient, greenhouse gas-minimizing heat pump HVAC systems." This project was also designed to cost effectively reduce greenhouse gas emissions.The cost for each pound of yearly CO2e emissions reduction by a $25k electric automobile is about$5.The cost for each pound of yearly CO2e emissions reduction by rooftop solar is about$4.The cost for each pound of yearly CO2e emissions reduction by a heat-pump HVAC system is about$2." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 221.23 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 8 HRC Comments:The HRC felt this proposed project had a strong social justice focus and they appreciated the detailed breakdown of who would benefit. While this project seemed expensive to some reviewers given the limited number of houses who will benefit, others pointed out that this was the state of the market for HVAC systems today.There was agreement that this was a needed service in the community. CFE Comments:The CFE felt that this project was well-conceived and the application was well done. The proposed project uses money efficiently, leveraging funds from private donors as well as rebates from Duke Energy. The project also focuses on the most impactful energy-saving upgrades and will have a long-lasting benefit for 40 individual households. CFE reviewers pointed out that this project will benefit a relatively small number of County residents, but that the benefits could be significant in cost savings and quality of life improvements.The project will employ local Orange County residents and prioritizes using local sources for goods and services.The project plans include community outreach to explain and support the goals of the project.The agency has a good reputation in the area and existing relationships with the low-income households to be served. 2 Ranked Project— Neighborhood Energy Resiliency Project (NERP) Applicant (Collaborators): NC Sustainable Energy Association (Neighborhood resident and advocate Tamara Sanders, Energy Reduction Specialists of NC, Enpira Inc., Central Piedmont Community Action (CPCA), and Marian Cheek Jackson Center) Funding Requested: $115,000 Recommended Funding Level: $90,000 Total Score(Out of 25 pts): 21.2 Project Description: "NERP focuses on a historically-Black and -disadvantaged community in Carrboro to improve standards of living and reduce emissions by installing energy efficiency upgrades, implementing an education campaign and measuring project impacts.The project will install retrofits for at least 15 homes, provide energy conservation educational materials that can be shared with all Carrboro residents electronically, provide print materials to be shared by local partners, and develop a model that can be replicated throughout Orange County. The project team will target a neighborhood of—40 homes in the Ala bama/Davie/Glosson Circle neighborhood... These homes will be allowed to apply for services, and the team will select best-fit homes that will generate the highest emissions reductions and alleviate energy burden. Retrofit materials will be purchased from local businesses in Orange County and the contractor will provide energy conservation education during installations. The team will carry out an energy analysis on 1 year of pre-retrofit usage and 1 year of post-retrofit usage. For those homes not selected but in need of assistance,the team will help the residents explore other potential options available to them including services from the N.C. Weatherization Assistance Program (NCWAP) and utility-offered services. The team will also implement an education campaign to extend impact beyond residents receiving retrofits. A community organizer who resides in the neighborhood will promote the program to residents and collaborate with community groups to organize an energy conservation workshop for Orange County residents.There will DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 9 also be a retrofit Shadowing Day where residents can watch the contractors assess one of the homes and learn how to increase the efficiency of their homes In addition, several educational materials will be created that will be available to share with all Carrboro citizens." Nearly half of the funds ($62K) will go towards the retrofit equipment for the neighborhood residents and the labor necessary to install the equipment. Remaining funds will go towards the administrative effort and materials needed to manage the project, include a community organizer, implement an education campaign and carry out analysis of energy use to measure impacts. NCSEA,through support from Coastal Credit Union,will be providing$10K towards the project to support the creation of educational materials." Project Benefits: "The direct beneficiaries of the project will be the residents in the neighborhood of focus for this project.These are the homes that will be considered for energy retrofits that will result in lower energy bills, healthier homes, and more stabilized communities.The residents who do not receive retrofits will still benefit from receiving energy conservation education through the project's community workshop, Shadowing Day, and promotion of energy efficiency resources. Educating residents on energy conservation may also result in lower bills and healthier homes, albeit likely on a smaller scale compared to the retrofits." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 816.99 HRC Comments:The HRC had high praise for this application, and encouraged the use of this proposed project as a model for others.They appreciated that a local community activist put together the project idea and then reached out to NCSEA to help organize the grant application and administer the project.They also pointed out that this community activist has an education plan in mind and would help to connect all collaborators to the community as she lives in the community. Impacts of the project would be expanded as the proposal includes a plan for interested community members to shadow the contractors as they do the work to learn more and be able to conduct their own energy efficiency work in the future. CFE Comments:The CFE felt that this project was very much in line with the goals of the grant program as it directly reduces energy use and bills and improves quality of life for households in a marginalized community. Relatively few residents will receive support, but the project will create significant benefits for those who do, and other County residents will receive information about the improvements and ways of saving energy. Wherever possible,the project will purchase from Orange County vendors, although collaboration with partners outside of Orange County likely reduces the amount of funding that will be spent in Orange County. NCSEA, through support from Coastal Credit Union,will also be providing$10K towards the project to support the creation of educational materials. The applicant has the capacity to complete the project. If insufficient funds remain to fully fund this project, based on its rank the CFE would recommend partial funding of up to $90K.The CFE points out that the budget line items for data analysis and/or educational materials might be reduced in favor of more direct energy efficiency materials and labor for more homes. Once the impacts of this pilot program are clearer, a larger focus on outreach might be better justified to spread the model. The CFE acknowledges that education is important to encourage participation, but would recommend a focus on more direct impact in this initial phase. Data analysis might be done directly by NCSEA in order to redirect funding towards energy efficiency work or reduce overall project costs. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 10 3 Ranked Project— Food Waste Monitor Applicant (Collaborators):Town of Carrboro (Orange County Solid Waste Management and Carrboro Farmers' Market) Funding Requested: $4,000 Recommended Funding Level: $4,000 Total Score(Out of 25 pts): 20.4 Project Description: "Since 2016, Orange County Solid Waste Management has been providing free food waste collection on Saturdays at the Carrboro Farmers' Market. Participants can bring all food scraps for collection, including those which are not recommended for backyard compost. The organic waste is collected weekly by Brooks Contractors, a local commercial composting company. Approximately 150 patrons utilize this service on a weekly basis. The food waste collection program requires a monitor who sets up the collection station, changes out full bins, counts patrons, helps avoid bin contamination, and provides guidance to program participants." Funding will be used to pay a part-time staff member to perform these duties." Project Benefits: "Residents of Carrboro and Orange County will directly and indirectly benefit from this program.The program provides direct benefits by providing a free food waste collection service for local residents. Composting organic material will indirectly benefit local residents by reducing greenhouse gas emissions in order to mitigate climate change.The food waste collection program is open to the general public and there are no restrictions to participation. The program is an important resource for residents of multifamily housing in Carrboro, as their ability to compost food waste is limited by a lack of yard space to set up a composting bin or pile.This program provides an opportunity for residents of multifamily housing to compost at no cost. Residents of multifamily housing make up a large proportion of Carrboro's population, as approximately 58 percent of residences within the Town are multi-unit structures (5,336 units)." Food waste collection is offered at the Carrboro Farmers' Market, located at the Town Commons at 301 W Main St.The median annual household income for the census tract in this location is$37,100/year, which is lower than the median annual household income for the Town of Carrboro overall." The project location's census tract is more diverse than the Town as a whole. The food waste collection program will provide a valuable service for residents nearby the market as well as others who frequent the market during its operating hours." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 85.05 HRC Comments: Overall the HRC felt that this project was inexpensive and worth funding. Reducing waste and ensuring waste is composted serves everyone.The environmental benefits of this project also align with social justice benefits as less waste would be going to landfills in more vulnerable communities. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 11 HRC reviewers would have liked to see a breakdown by race and income of who goes to the farmers market, in order to make a more informed determination of how direct the social Justice and racial equity benefits might be. In the end, given that Orange County Solid Waste has already put money into making this compost drop-off program work, and given the good cost to benefit ratio,the HRC felt that this project was beneficial. CFE Comments: By assisting with diverting food waste from the landfill waste stream,this composting project reduces greenhouse gas emissions. Compost monitors increase the use of the compost drop off location and also help reduce the amount of non-compostable waste that enters the compost stream. This quality control helps keep the composting process profitable.The grant funding will help ensure that an established program with positive impacts can continue, and the applicant has sufficient capacity to successfully complete the project. It was not clear to the CFE that the existence of compost monitors would increase use of the farmer's market overall as the applicant stated, but the presence of compost monitors would very likely be good for waste reduction education and the promotion of composting. There was also some concern about this program becoming dependent on continued grant funds in the future. In the end, because the cost request was small and the impacts immediate, there was consensus among CFE reviewers to recommend funding this project. 4 Ranked Project— Food Waste Monitor Applicant(Collaborators): Eno River Farmer's Market (Orange County Solid Waste) Funding Requested: $3,765 Recommended Funding Level: $3,765 Total Score(Out of 25 pts): 19.6 Project Description: "We are requesting funds to pay for 2 compost monitors for the Eno River Farmers' Market ERFM) Community Compost Collection site. Monitors will work during market hours throughout the year to assure that only compostable items are collected and will provide education to ERFM customers and vendors about composting.They will also assist the ERFM Manager with community outreach in Northern Orange County to build awareness of the ERFM Community Compost Collection Site beyond the Market. Monitors will also be responsible for record keeping and setting up the compost collection table and bins and breaking it down at the end of the Market each Saturday." Project Benefits: "This project will provide funding for compost monitors at the Eno River Farmers' Market Community Compost Collection site.This will provide the oversight we need to ensure that only compostable items are collected.The monitors will also provide education to community members about composting and encourage household compost collection. This will help Orange County to decrease the amount of waste going to landfills, reduce methane emissions at the landfill, reduce transportation to a Waste and Recycling Center to drop off food waste, and will lead to the creation of rich compost that will increase the carbon capture of the soil in Orange County and the surrounding area. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 12 The Hillsborough Farmers' Market draws primarily from northern Orange County, which is an area that is often left out of climate initiatives. Many community members have expressed appreciation for the Compost Collection at the Farmers' Market: they are no longer having to make the longer car trip to the Walnut Grove Waste and Recycling Center; others who never composted before are starting to do so and have significantly decreased the amount of food waste they throw out as a result; others who were already composting at home are appreciative of the fact that they can bring items to the ERFM Community Compost Collection site that they cannot compost in their back yard, since the compostables are picked up by Brooks Contractors, an industrial composter with the ability to accept a broader range of compostables. This project will contribute to carbon reduction in several ways: by reducing methane levels at the landfill; by helping our soil to sequester more carbon and by reducing the carbon emissions from cars by providing a closer food waste drop off for residents of Northern Orange County. Based on current use numbers, we estimate that 400 community members per month will utilize this collection site. In addition, most of Orange County waste is sent to a landfill in Sampson County,where a poor minority community has had to deal with the smell and pollution of the mega landfill in their backyard. Reducing the waste that ends up in the landfill will have a positive impact on this community." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 106.27 HRC Comments: Overall the HRC felt that this project was inexpensive and worth funding. Reducing waste and ensuring waste is composted serves everyone.The environmental benefits of this project also align with social justice benefits as less waste would be going to landfills in more vulnerable communities. HRC reviewers would have liked to see a breakdown by race and income of who goes to the farmers market, in order to make a more informed determination of how direct the social Justice and racial equity benefits might be. In the end, given that Orange County Solid Waste has already put money into making this compost drop-off program work, and given the good cost to benefit ratio,the HRC felt that this project was beneficial. CFE Comments: CFE reviewers felt that this was a cost-effective and highly visible project that would increase access to the County's composting services. Keeping food waste out of the municipal waste stream avoid a good amount of greenhouse gas emissions as it reduces the tonnage of waste transported by heavy trucks out of the County.The applicants' proposal outlines a project that appears clear and obtainable. Not all CFE reviewers were convinced with the applicants' claim that that the presence of a compost collection sire at the market increases the number of weekly visitors to the market,thus increasing the market's economic success.Also,the CFE was concerned there was no longer-term plan for funding the compost monitors after the grant period is over. In the end,the relatively low cost and potential for diesel emissions reduction, coupled with the applicant's commitment to use media to engage with the community to encourage composting, were all factors that led to a higher rank. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 13 5 Ranked Project—Sustainability Upgrades (Bike Rack and Charging Station element only) Applicant (Collaborators): Carrboro Arts Center Funding Requested: $17,000 Recommended Funding Level: $17,000 Total Score(Out of 25 pts): 18.4 Project Description: "Installing several bike racks beyond those required by code, as well as Electric Vehicle and E-bike charging stations.The ArtsCenter's new location is accessible by walking, buses and bikes.The purpose of the project is to encourage The ArtsCenter's patrons to use more environmentally friendly modes of transportation to access the center." Currently,The ArtsCenter is located on East Main Street in Carrboro.The future site of their new home is located next to one of Carrboro's historically Black neighborhood; Lincoln Park and is adjacent to what is considered the LatinX hub of Carrboro.The new site is on several bus lines and is walking and biking distance from downtown as well as many residential communities. Providing ample bike racks, as well as EV and E-Bike charging stations,TAC encourages the community to be mindful of the carbon footprint that traditional car travel leaves behind." Project Benefits: "The ArtsCenter(TAC) has always been a year-round, seven days a week arts home where people come together to enjoy and participate in music, dance,theater,the fine arts, and the intersection between these disciplines.The new site plans provide the organization congregational space to truly connect with their neighbors, and flourish as a community center for the arts.TAC continues to actively develop relationships with their new neighbors as they explore programming and physical plans that celebrate and honor cultural, racial, ethnic and thought inclusivity." The charging stations will produce a savings for community members, more so than The ArtsCenter.Joining the trend of providing charging stations The ArtsCenter will be giving their patrons this added convenience to encourage the use of both electric cars and electric bikes,thus reducing the carbon footprint of the entire community.The patrons will save the cost of gas." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: No estimate provided by applicant. HRC Comments: Because this proposed project does little to directly address social justice or improve the quality of life for marginalized residents, the HRC recommends funding only the bike rack and electric charging station element of this application. This is the least expensive element, and the one that might do the most to increase the accessibility of the center to the marginalized neighborhoods nearby. CFE Comments:The bike rack and the bike and vehicle charging station component of the application was discussed favorably by the CFE, though some felt that these should either be added to the basic project design, or they could be added in later once the need for grant funding was clarified and the greenhouse gas impact of the proposal could be estimated. For CFE comments on the full proposal see#9 Ranked Project entry below] DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 14 6 Ranked Project— 203 Project Solar PV Array and Green Roof Applicant (Collaborators):Town of Carrboro Funding Requested: $178,507 Recommended Funding Level: $40,567.50 (all remaining funds) Total Score(Out of 25 pts): 17.7 Project Description: "In 2017,the Town of Carrboro and Orange County entered into a Development Agreement related to design, permitting, and construction of a building and associated parking known as The 203 Project to provide for the Orange County Southern Branch Library, Town of Carrboro Recreation and Parks Program, Orange County Skills Development Center,WCOM Radio, and other uses." The Town is requesting funds to construct a solar photovoltaic array on the building's west roof as well as a green roof in a separate area.The solar photovoltaic array will produce 102,700 kWh/year and the green roof will be designed as a tray-type vegetated roof assembly." Project Benefits: "The 203 Project is a combined effort that will offer a public facility to provide opportunities for education, art, and community.This building will be accessible to all individuals and will enhance the quality of life in Carrboro.The project provides direct benefits to all who use the building through its energy efficiency, reduced urban heat island effect, cooling, stormwater management, pollinator habitat, and to the whole community for its reduced energy costs and its environmental benefits. The green roof will provide direct benefits by insulating the building, lowering the energy needed to provide cooling and heating and leading to a reduction in greenhouse gas emissions.The vegetation will also sequester carbon and improve air quality by removing air pollutants. It will enhance stormwater management and water quality by filtering pollutants from rainfall and reducing the total volume of annual runoff from the associated roof area by 60%. It will help mitigate the urban heat island effect by removing heat from the air through evapotranspiration, and will provide aesthetic value and improve quality of life, as interaction with nature has been shown to benefit physical and mental health and productivity." All residents of Carrboro (21,230) and Orange County(148,476) will benefit from the project's greenhouse gas emissions reductions resulting from reductions in electricity usage as well as carbon sequestration.The solar array and green roof will provide a visible example of the Town and County commitment to climate action and sustainability in a prominent, highly-trafficked location in downtown Carrboro." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 60.60 HRC Comments: While the HRC would rather see these funds spent on more direct social justice and racial equity programming, they acknowledge that this building will house many important social support programs like the Skills Development Center, and these will be an amenity to the community.There is an indirect case that these improvements will help the building to run efficiently, and that this may help support the important social justice programming being done inside. CFE Comments:The applicants' proposal outlines a project that appears clear and obtainable.This project could showcase environmental technology and promote renewable energy for a large segment of residents. The CFE DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 15 felt that it is good to have a visible commitment to the environment such as rooftop solar and a green roof on a new public building. Some CFE members felt that new public buildings like these should have these sustainability features as standard elements and not grant-funded additions. If insufficient funds remain to fully fund this project based on its rank,the CFE would recommend partial funding with the remainder of the funds available ($57,567.50 as calculated by the CFE as they did not recommend any funding for the Carrboro Arts Center Bike Rack and Charging Station element). Based on the stated timeline that the project is not going to break ground until 2022,the CFE encourages the applicant to apply for the rest of the funding in the next round of grants. 7 Ranked Project—Wayfinding Implementation Applicant(Collaborators):Town of Chapel Hill Funding Requested: $100,000 Recommended Funding Level: $0 Total Score(Out of 25 pts): 14.9 Project Description: "These funds would be used to implement a Town-wide wayfinding signage program for those walking, rolling and biking around Town.The wayfinding signage would be used to highlight locations important to the community like parks, schools, and key shopping destinations and assist people in getting there without a car. Emphasis would be placed on providing wayfinding in low-income and historically Black communities around town." The Town is currently requesting proposals to create a Town-wide wayfinding strategy and this funding would enable implementation while being a platform to ensure that the wayfinding strategies are effective.The grant would fund signage for the near and mid-term phases of the wayfinding strategy." The project would also fund a redesign of the Chapel Hill Bicycle and Greenways Map, which covers the entirety of Chapel Hill and Carrboro. Staff estimates a potential audience of 29,000, based on community survey results." Project Benefits: "The proposed project will provide wayfinding signage and maps to the community to identify key destinations for those on foot and on bike in Chapel Hill.This project would place permanent signage on streets with information on how long it would take to get to key destinations like parks, schools, and businesses. There would also be on-road painted signage in some locations where signage isn't appropriate or feasible. The Town's end goal for the program is for people to notice the signage, use it to walk or bike somewhere they may have otherwise driven to, and make it a regular habit going forward.This encouragement will be paired with infrastructure improvements to create an improved and connected network. The program will benefit all who walk and bike on the routes with signage. While routes have not been finalized,Town staff estimates that around 8,000 people live in census blocks along each of the 5 priority corridors in the Town's Mobility Plan. Based on this number and the plan to implement 5 routes, up to 40,000 residents could benefit, as well as visitors from neighboring communities. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 16 Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime:$625 HRC Comments: Overall,the HRC felt that while wayfinding signs may be useful for orientation while new residents are out walking, there seems to be little to do in this project with social justice. Reviewers pointed out that there are already some wayfinding signs around Chapel Hill, and these signs may be helpful for those few residents who do not have access to technology, but with the large cost of the project,the cost did not match the benefits. The HRC wondered if the applicant was attempting to create something like The Freedom Trail in Boston. If so, that would be much more in line with the grant's priorities. They invited the applicant to consider resubmission with a more fully developed plan. CFE Comments: While expressing appreciation for the proposed project's focus on supporting additional biking and walking, CFE members gave this project a low ranking based on some widely held questions about the project design and the relatively high requested amount of funding. The CFE's main question about this proposed project was whether the existence of wayfinding signage would convince residents to drive less, particularly given that the hilly terrain poses an additional challenge to walking and biking.The CFE wondered if a less-expensive digital wayfinding map would be as effective and easier to update going forward. Based on an acknowledgement of the high capacity of the applicant, and the potential for an active transportation project to provide quick and long-lasting benefits when it has appropriate guidance from the community,the CFE encourages the applicant to update their proposal with further evidence to support their claimed impact and resubmit. Project benefits may be easier to illustrate once routes or signage locations are identified through the planned community engagement. 8 Ranked Project—Sustainability Upgrades (Full Project) Applicant(Collaborators): Carrboro Arts Center Funding Requested: $371,290 Recommended Funding Level: $0 Total Score(Out of 25 pts): 13.8 Project Description: "The ArtsCenter and EVOKE,the architecture firm designing The ArtsCenter's new building, proposes several sustainability upgrades: Using Solarban 70, a glass with a low-e coating to minimize heat gain.The greatest energy usage of a building is that of the HVAC system. Solarban 70 blocks 62%of solar energy while allowing 70%of visible light to pass through.This glass will provide year-round comfort with significant heating and cooling cost savings over standard glass used in most buildings. Solarban 70 will reduce the cooling load for the new building 30%over the baseline of using standard glass. Installing LED lighting fixtures throughout the building with motion and/or daylight sensors to ensure artificial lighting is used only when needed. LED lighting is far more energy efficient than all other types of lighting DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 17 options, it lowers maintenance costs to nearly zero by eliminating the need to replace bulbs throughout their rated lifespan and it provides an overall better quality and accuracy of light. Daylighting systems harvest natural lighting and automatically adjust electric lighting based on the amount of ambient light.These systems offer the potential to cut energy use, reduce peak demand, and create a more desirable indoor environment with the potential to save 20%to 40%of the building's energy use. Installing several bike racks beyond those required by code, as well as Electric Vehicle and E-bike charging stations.The ArtsCenter's new location is accessible by walking, buses and bikes.The purpose of the project is to encourage The ArtsCenter's patrons to use more environmentally friendly modes of transportation to access the center. Installing automatic roller shades for the glass throughout the building in order to reduce the cooling requirements of the building.The installation of these shades would reduce the energy usage of the HVAC system and consequently reduce the carbon footprint of the building." Project Benefits: "In developing plans for The ArtsCenter's new home at 303 Jones Ferry Road, several sustainable initiatives have been put in place. The ArtsCenter and EVOKE,the architecture firm designing The ArtsCenter's new building, proposes upgrading the current window glazing to maximize the reduction in energy usage.The orientation of the building has the vast majority of glazing north facing with no direct sun exposure or east-northeast with protection from overhead sun via porch roof and from low sun via existing trees on site. Glazing will provide passive lighting strategies and diminish the need for using lights. By upgrading the glazing and installing Solarban 70,the cooling load for the building will be reduced by 30%.This glass blocks 62%of solar energy while allowing 70%of visible light to pass through. The ArtsCenter and EVOKE, also propose installing LED lighting fixtures throughout the building with motion and/or daylight sensors to ensure artificial lighting is used only when needed. LED lighting is far more energy efficient than all other types of lighting options; it lowers maintenance costs to nearly zero by eliminating the need to replace bulbs throughout their rated lifespan and it provides an overall better quality and accuracy of light. Daylighting systems harvest natural lighting and automatically adjust electric lighting based on the amount of ambient light.These systems offer the potential to cut energy use, reduce peak demand, and create a more desirable indoor environment with the potential to save 20%to 40%of the building's energy use. The focus of installing extra bike racks, and an electric bike and electric vehicle charging station is to encourage The ArtsCenter patrons to use environmentally friendly modes of transportation to arrive at the center.The new site is on several bus lines and is walking and biking distance from downtown as well as many residential communities. Providing ample bike racks, as well as EV and E-Bike charging stations,TAC encourages the community to be mindful of the carbon footprint that traditional car travel leaves behind. Finally, the ArtsCenter and EVOKE propose installing automatic roller shades for the glass throughout the building in to reduce the cooling requirements of the building. Smart, motorized shades can help control the solar gain and heat loss a building experiences naturally throughout the day simply by opening and closing at preprogrammed times. With the addition of smart technology,the blinds can actually learn when they need to open and close based on temperature and sun light, maximizing the energy efficiency of the HVAC system and consequently reducing the carbon footprint of the building. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 18 As The ArtsCenter is the largest non-profit arts organization in Orange County, serving both artists and residents, with a mission to educate and inspire artistic creativity and to enrich the lives of people of all ages,the entire population of Orange County will benefit from this project." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: (No estimates were received from applicant.) HRC Comments: Given the limited direct impact of most of this overall project on marginalized communities,the HRC recommended not funding it, but instead breaking out the Bike Rack and Charging Station element of the proposal as a separate project. For HRC Comments on the Bike Rack and Charging Station element of this project, see#5 Ranked Project above] CFE Comments:The CFE recommends not funding this application.While the CFE feels it is important to make highly visible sustainability investments to important community buildings such as this,there are problems with this proposed project and the application itself. Fundraising is still ongoing and therefore the funding for these sustainability upgrades might be able to come from other sources.The application is also incomplete as it contains no greenhouse gas emissions estimates. The CFE liked that these proposed upgrades would provide value over a long lifetime, but were concerned that their proposed energy efficiency impacts overlapped and cancelled each other out in many cases. For instance, the expensive Solarban window film would be applied to primarily north-facing windows, limiting its impact. If those windows also had automatic roller shades that would further reduce the impact of the window film and the daylight available to supplement the proposed smart LED lighting system. Also, given that the designs for this large commercial building have not yet been finalized, this project may not be able to be implemented within two years. The CFE recommends that the applicant address these concerns and reapply. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 19 Amount Social Local and Eftkient capat Justice/ Emlaslona Economic Duration Time to Total Racial Reduced use of of Develop- of Complete Score Rank prof APPikant Funding Requested Funds Appikant suity ntgnt Engage- ment Out of lout of 4 Out of 4 Out of 3 Out of 3 Out of 3 taut of 3 Gaut of Rut of 7 l'tis P14 ELS I 2-tsi pJ_LL Pb)-2S pUl applications] Low Income HVAC Rebuilding Replacement Together of 113,600 4.7 3.4 3.2 3.6 3.1 3.7 2.8 the Triangle Neighborhood NC Energy Resiliency SustainableEnergy 115,0005.0 3.3 2.5 2-9 2.5 2.5 2.t; 21.2 2 Project tNERp} Association Food Waste Eno Sliver Farmer's 4,()00 3.8 2.9 3.5 3.0 2.0 2.4 2.7 20.4 3MonitorFarmer's Food Waste Town of 53'765 3 8 2•9 3.3 3 Q 1.8 2.1 2.7 14.6 4 Monitor Carrboro Sustai na bii ity Upgrades-bike CarThoro rack and charging ArtsCenter 17,0004.7 2.8 2.5 2.7 2.6 2.0 1.8 1.8.4 5 station element N only 203 Project Solar Town of H PV Array and Carrboro 179,507 1.7 3.5 2.3 2.7 2.3 2.9 2.4 17.7 6 Green Roof Wayfnding Town of N Implementation Chapel Hill 5100,666 o.3 2.5 2.4 2.9 2.2 2.3 2.4 14.9 7 Sustainability L6 Upgrades-full Care 371,290 0.0 2.8 2.5 2.7 2.0 2.0 1.8 13.8 8 iC proposal Arts Center a c vCL a Q DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 20 Attachment 2 Idiom- ORANGE COUNTY NORTH CAROLINA Date: October 19th, 2021 To: Board of Orange County Commissioners From: Brennan Bouma, Sustainability Coordinator Steven Arndt, Director Asset Management Services RE: Orange County Community Climate Action Grant- Project Descriptions,Scoring, and Comments for School Application For the 2021-22 funding cycle of the Orange County Community Climate Action Grant program, $536,665 in funding was budgeted to support climate action projects that will benefit Orange County residents both socially and financially. For this grant cycle,the Board of Orange County Commissioners have reserved half of the total funding for this grant program ($268,332.50)to be awarded to projects submitted by either of Orange County's two public school districts.The remaining half($268,332.50)was to be made available to all other eligible general" applicants in this round. During the time this round of grant funding was open for applications over the summer, County staff reached out to staff at both school districts to notify them of the grant funding opportunity and offer assistance. Orange County schools staff passed along this notice to other school staff and the Director of Facilities and Construction. No grant applications were received. When the grant period opened,the Chapel Hill-Carrboro City Schools were in the process of hiring their new Sustainability Director.The new Director was hired 2-3 weeks before the grant application period closed. County staff worked with them to create a project idea that might be ready in time and they were able to submit a proposal totaling$68,616. No funding allocated for the schools has yet been recommended for approval. Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC),the application that CHCCS submitted was reviewed and scored by the Commission for the Environment(CFE) and the Human Relations Commission (HRC).The BOCC asked the Human Relations Commission to score all applications on the Social Justice and Racial Equity criterion, as this pertains to their expertise and because the racial representation of the CFE as a whole does not yet reflect the racial diversity of Orange County.The HRC and the CFE discussed the scoring process, reviewed application materials, and shared thoughts on each application over the course of two monthly meetings and on September 13th each of these Commissions voted to pass their final scoring and comments on each application along to the BOCC. In light of the Board's interest in supporting school climate action projects and the special challenges facing schools as they operate during a pandemic,the current grant deadline for school projects will be extended through the end of November. County staff have already begun reaching back out to the schools to offer direct assistance in generating project proposals for this extended FY2021-22 round of funding as well as the FY2022- 23 round of funding set to open later this year. P.O. Box 8181 * Hillsborough, North Carolina 27278 Telephone: (919)245-2625 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 21 The following is a rank-order summary table of the combined project scoring and recommendations for the submitted project. A full table showing the scores for this project on each of the 7 scoring elements is included in the Appendix. Total Project Applicant Funding Recommended Score Rank Requested Funding Level Out of 25 is Energizing the Chapel Hill- Fleet Carrboro City $68,616 0 17.1 1 Schools Total Requested by School Districts(Funds available for 68,616 0 2021-22: 268,332.50) 1 Ranked Project— Energizing the Fleet Applicant (Collaborators): Chapel Hill-Carrboro City Schools Funding Requested: $68,616 Recommended Funding Level: $0 Total Score(Out of 25 pts): 17.1 Project Description: "Procure three electric vehicles, each on a 36-month lease,with the intent to reduce emissions created during normal school driving operation, instill greater awareness of alternative transportation technologies during sustainability related events, and provide an educational tool for the district's automotive and emergency response programs at Chapel Hill High School." Level II charging infrastructure is limited to one site on CHCCS property.Typical charging will primarily occur near the automotive yard at Chapel Hill High School utilizing 120V charging which could take up to eleven hours at the maximum estimated usage in a given school day." Benefits will become immediately realized through emissions reduction and continue for the 36 months each vehicle is leased. Community engagement and education of students and staff members will take place within the first six months of the acquisition of the electric vehicles with repeatable events on and off campus every three to six months." Project Benefits: "CHCCS currently does not own any electric vehicles with no timeline or designated funding for their purchase or lease.This is an unrealized opportunity to reduce our carbon footprint, lower operating DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 22 expenses, and connect with our students and community more fully while engaging with an emerging technology." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $ 4,158.55 HRC Comments: Overall the HRC reviewer felt that there may be a better way of spending this money to support racial equity in County schools.The proposal lacked evidence of the need for these administrative vehicles. If the three proposed cars are indeed needed in the administrative fleet of CHCCS, and leasing them means that gasoline powered cars will not be used for this necessary travel,then when combined with using the cars as a teaching tool this proposal might be worth funding. Ideally, any avoided costs in the completion of this project would be used in the schools for more direct social justice programming or materials. CFE Comments:The CFE recommends not funding this application.While electric vehicles should be added to the CHCCS fleet,the administrative vehicles proposed would be the least impactful to electrify since they are driven so little each year.There were several unresolved questions about how these vehicles would be used by staff and whether they were necessary. Further, a lack of charging infrastructure at the schools where these vehicles would be placed raises additional questions about whether they would be ready for use when needed for the proposed administrative travel. Two of the three proposed electric vehicles,the Tesla Model 3 and Ford Mustang Mach-E are expensive and impractical sports cars.The CFE reviewers questioned whether this choice of vehicle was an effective use of grant funds. The CFE liked the idea of using electric vehicles as teaching tools to make sustainable technologies more exciting and tangible.The idea of exposing a new generation of our community's leaders and thinkers to electric vehicles in our schools was well-supported by reviewers. Unfortunately, the lease arrangement for these vehicles makes it hard to believe that they would be useful teaching tools as they would not be able to be disassembled and reassembled by the students. Electric vehicles that students could simply view up close but not work on could likely be provided for free in other ways by parent volunteers or local non-profits. The CFE understands that this project proposal had to be written very quickly and is impressed by what the brand new CHCCS Sustainability Director was able to pull together in such a short time. For these reasons,the CFE recommends that the applicant address these concerns and for the project to be resubmitted. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 23 Amount Social Local and Efficient Capacity Justice Emissions Economic Duration Time to Total Racial Reduced use of of Develop- Of Complete Score Project Applicant Funding Requested Equity Funds Applicant ment Engage_ ment OutafS Outof4 (out of Outcif 3 (Out of3 Outaf3 (Out of3 (Outcyf PW PW PW PW Pts).Pts). 25 Energizingthe Chapel Hill- Fleet Carrboro 68,616 1.5 3.0 3.2 2.5 2.0 2.3 2.6 17.1 City Schools v M m H wo i O UV7 3 LL X C NQ Q Q DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 Re: Solid Waste Program Fee Verification The ArtsCenter is not responsible for this fee at our present location of: 300-G East Main Street Carrboro, NC 27510 Presently, our landlords, East Main Square LLC (at 370 E Main St Ste 200, Carrboro, NC 27510) pay for this fee and we are assessed through Common Area Maintenance Fees. DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 Applicant Organization's Budget Actual Total for Previous Year Estimated Total for Current Year Projected Total for Next Year Percent Change 131,454$ 126,000$ 132,300$ 5% 320,408$ 400,000$ 1,000,000$ 150% 55,250$ 57,500$ 47,500$ -17% 10,000$ 8,000$ 6,000$ -25% 20,000$ 12,000$ 20,000$ 67% 28,863$ 20,419$ 15,000$ -27% 26,500$ 20,000$ 20,000$ 0% 12,500$ 12,500$ 12,500$ 0% -$ -$ -$ 0 -$ -$ -$ 0 103,000.00$ 568,922.00$ -$ -100% Private Foundation Grants 279,628.00$ 317,363.00$ 230,000.00$ -28% Other Revenue: please briefly explain here -$ -$ -$ 0 987,603$ 1,542,704$ 1,483,300$ -4% 582,907$ 697,046$ 717,957$ 3% 102,536$ 111,929$ 117,525$ 5% 35,577$ 58,018$ 60,919$ 5% 8,059$ 13,280$ 13,944$ 5% 53,568$ 47,289$ 49,653$ 5% 782,647$ 927,562$ 959,998$ 3% 204,956$ 615,142$ 523,302$ -15%SURPLUS/(DEFICIT) FOR PERIOD: Other Government Grants Triangle United Way State Government Federal Government (CDBG/HOME/etc.) Compensation Rent & Utilities Other Expenses: please briefly explain here Total Agency Expenses Supplies & Equipment Travel & Training AGENCY EXPENSES Total Organization Revenue (Most recent complete calendar year or fiscal year) ORGANIZATION REVENUE Private Donations The ArtsCenter Ending Date: 12/31/20 Local Government Grants (Please list separately): NCAC Town of Carrboro Town of Chapel Hill Starting date: 01/01/20 Generated Revenue (fees, sales, etc) ORGANIZATION NAME: OCAC Orange County Orange County Schools FY 2018-19 Agency Budget DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 Proposed Project Budget Use for all projects Actual Total for Previous Year Estimated Total for Current Year Projected Total for Next Year Percent Change -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ 206,350$ 0 -$ -$ 77,240$ 0 -$ -$ 70,700$ 0 -$ -$ 17,000$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ -$ 0 Private Foundation Grants -$ -$ -$ 0 Other Revenue: please briefly explain here -$ -$ -$ 0 -$ -$ 371,290$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ 371,290$ 0 -$ -$ -$ 0 -$ -$ -$ 0 -$ -$ 371,290$ 0 -$ -$ -$ 0 PROJECT REVENUE PROJECT NAME:A New Home for The ArtsCenter: Sustainability Upgrades Use only if project is ongoing Private Donations Project Generated Revenue: Local Government Grants (Please list separately): OCCCAG - Installation of Automatic Roller Shades OCCCAG - Installation of Bike Racks, and Electric Bike and Electric Vehicle Charging Station OCCCAG - Installation of LED Lighting and Light Controls OCCCAG - Installation of Solarban 70 Glazing Other Government Grants Triangle United Way State Government Travel & Training Other Expenses: please briefly explain here Federal Government (CDBG/HOME/etc.) Supplies & Equipment Total Project Revenue PROJECT EXPENSES Compensation Rent & Utilities SURPLUS/(DEFICIT) FOR PERIOD: Total Project Expenses FY 2018-19 Program Budget DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76 ANY PROPRIETOR/PARTNER/EXECUTIVEOFFICER/MEMBER EXCLUDED? INSR ADDL SUBRLTR INSD WVD PRODUCER CONTACTNAME: FAXPHONE(A/C, No):(A/C, No, Ext): E-MAILADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATIONAND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER: $ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH-STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 7/5/2022 (919) 636-3252 2 15350 The Arts Center, Inc. 300-G East Main Street Carrboro, NC 27510 A 1,000,000 X B109164 6/23/2022 6/23/2023 300,000 5,000 1,000,000 2,000,000 3,000,000 A A941230 7/1/2022 7/1/2023 1,000,000A A941230 7/1/2022 7/1/2023 1,000,000 B MWC0161943-01 1/1/2022 1/1/2023 500,000 500,000 500,000 A General Liability A941230 7/1/2022 E&O Aggregate 2,000,000 Certificate holder is added as Additional Insured as respects General Liability as required by written contract. Orange County Community Climate Action Grant Program THEARTS-01 VDECAMP Titan Risk Consultants LLC107 Conner Drive, Suite 225Chapel Hill, NC 27514 Victoria DeCamp v.decamp@titanriskconsultants.com West Bend Mutual Insurance Company Markel American Insurance Company 7/1/2023 X X X X DocuSign Envelope ID: FC54AC26-7897-4270-8EA1-D754CD59EA76