HomeMy WebLinkAbout2022-234-E-Solid Waste-NC DEQ-Grant to support recycling stars programGRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 1 of 6
STATE OF NORTH CAROLINA GRANTEE’S FEDERAL
COUNTY OF WAKE IDENTIFICATION
NUMBER: **-***0327
North Carolina Department of Environmental Quality
Financial Assistance Agreement
This financial assistance agreement is hereby made and entered into this Date of Last Signature, by and between the NORTH CAROLINA DEPARTMENT OF ENVIRONMENTAL QUALITY (the "Department") and ORANGE COUNTY (the
“Grantee”1).
1. Audit and Other Reporting Requirements of the Local Government Commission. If subject to the audit and other
reporting requirements of the Local Government Commission pursuant to Article 3 of Chapter 159 of the North Carolina
General Statutes (Local Government Budget and Fiscal Control Act), the Grantee understands and agrees that the terms,
conditions, restrictions and requirements hereinafter set forth shall only apply to the extent not inconsistent with, or
superseded by, the audit and other reporting requirements of the Local Government Commission.
2. Contract Documents. The agreement between the parties consists of this document (the “Contract Cover”) and its
attachments, which are identified by name as follows:
a. State’s General Terms and Conditions (Attachment A)
b. Department’s Request for Proposal (“RFP”) (Attachment B)
c. Grantee’s Response to RFP, including scope of work, line item budget, budget narrative and, if applicable, indirect
cost documentation (hereinafter referred to generally as the “Award Proposal”) (Attachment C)
d. Notice of Certain Reporting and Audit Requirements (Attachment D)
Together, these documents (the “Contract Documents”) constitute the entire agreement between the parties (the
“Agreement”), superseding all prior oral or written statements or agreements. Modifications to this Contract Cover or to
any other Contract Document may only be made through written amendments processed by the Department’s Financial
Services Division. Any such written amendment must be duly executed by an authorized representative of each party.
3. Precedence Among Contract Documents. In the event of a conflict or inconsistency between or among the Contract
Documents, the document with the highest relative precedence shall prevail. This Contract Cover shall have the highest
precedence. The order of precedence thereafter shall be determined by the order of documents listed in § 2 above, with
the first-listed document having the second-highest precedence and the last-listed document having the lowest
precedence. If there are multiple contract amendments, the most recent amendment has the highest precedence and the
oldest amendment has the lowest precedence.
4. Contract Period. This Agreement shall be effective from 7/1/2022 to 6/30/3023, inclusive of those dates.
5. Grantee’s Duties. As a condition of the grant award, the Grantee agrees to:
a. Undertake and deliver the grant award project, plan or services as described in the Award Proposal (Attachment C),
adhering to all budgetary provisions set out therein throughout the course of performance.
b. Ensure that all award funds are expended in a manner consistent with the purposes for which they were awarded, as
described more fully in the attached Contract Documents.
1 The contract documents attached hereto may at times use alternative terms to describe the Grantee. Such terms might include, but are not
necessarily limited to, the following (in common or proper form): “recipient,” “applicant,” or “participant.”
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
GRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 2 of 6
c. Comply with the requirements of 09 NCAC 03M .0101, et seq. (Uniform Administration of State Awards of Financial
Assistance), including, but not limited to, those provisions relating to audit oversight, access to records, and availability
of audit work papers in the possession of any auditor of any recipient of State funding.
d. Comply with the applicable provisions of Attachment D, Notice of Certain Reporting and Audit Requirements.
e. Maintain all records related to this Agreement (i) for a period of six (6) years following the date on which this Agreement
expires or terminates, or (ii) until all audit exceptions have been resolved, whichever is longer.
f. Comply with all laws, ordinances, codes, rules, regulations, and licensing requirements applicable to its performance
hereunder and/or the conduct of its business generally, including those of Federal, State, and local agencies having
jurisdiction and/or authority.
g. Obtain written approval from the Department’s Contract Administrator (see § 14 below) prior to making any subaward
or subgrant not already described in the Award Proposal.
h. Ensure that the terms, conditions, restrictions and requirements of this Contract Cover, including those incorporated
by reference to other Contract Documents and/or applicable law, are made applicable to, and binding upon, any
subgrantee who receives as a subaward or subgrant any portion of the award funds made available to the Grantee
hereunder.
i. Take reasonable measures to ensure that any subgrantee (i) complies with the terms, conditions, restrictions and
requirements set forth in this Contract Cover, including those incorporated by reference to other Contract Documents
and/or applicable law, and (ii) provides such information in its possession as may be necessary for the Grantee to
comply with such terms, conditions, restrictions and requirements.
6. Historically Underutilized Businesses. Historically Underutilized Businesses (HUBs) consist of minority, women and
disabled business firms that are at least fifty-one percent owned and operated by an individual(s) of the categories. Also
included in this category are disabled business enterprises and non-profit work centers for the blind and severely disabled.
Pursuant to G.S. 143B-1361(a), 143-48 and 143-128.4, the Department invites and encourages participation in this
procurement process by businesses owned by minorities, women, disabled, disabled business enterprises and non-profit work
centers for the blind and severely disabled. This includes utilizing subcontractors to perform the required functions in this
contract. Any questions concerning NC HUB certification, contact the North Carolina Office of Historically Underutilized Businesses at (919) 807-2330.
7. Department’s Duties. The Department shall pay the Grantee in the manner and amounts specified below and in
accordance with the approved budget set forth in the Award Proposal.
8. Total Award Amount. The total amount of award funds paid by the Department to the Grantee under this Agreement
shall not exceed FIFTEEN THOUSAND DOLLARS ($15,000) (the “Total Award Amount”). This amount consists of:
Funding:
Type of Funds Funding Source CFDA No.
Appropriations North Carolina General Assembly N/A
Account Coding Information:
Dollars GL Company GL Account GL Center
$15,000 1602 536961 6760
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GRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 3 of 6
Grantee Matching Information:
[ ] a. There are no matching requirements from the Grantee.
[ ] b. There are no matching requirements from the Grantee; however, the Grantee has committed the following match
to this project:
In-Kind $
Cash $
Cash and In-Kind $
Other / Specify: $
[ X ] c. The Grantee’s matching requirement is $3,000, which shall consist of:
In-Kind $
X Cash $3,000
Cash and In-Kind $
Other / Specify: $
[ X ] d. The Grantee is committing to an additional $9,920 to complete the project or services described in the Award
Proposal.
Based on the figures above, the total contract amount is $27,920.
9. Invoice and Payment. The award funds shall be disbursed to the Grantee in accordance with the following provisions:
a. The Department shall reimburse the Grantee for actual allowable expenditures, with the Department retaining a
minimum of ten percent (10%) of the Total Award Amount until all grant-related activities are completed and all
reports/deliverables are received and accepted by the Department. As used herein, “allowable expenditures” are
expenditures associated with work conducted to meet performance obligations under this Agreement, provided such
work is carried out in a manner consistent with the Award Proposal. The Department may withhold payment on
invoices when performance goals and expectations have not been met or when the manner of performance is
inconsistent with Attachment C.
10. Grantee’s Fiscal Year. The Grantee represents that its fiscal year is from July 1 to June 30.
11. Availability of Funds. The Grantee understands and agrees that payment of the sums specified herein shall be subject
to, and contingent upon, the allocation and appropriation of funds to the Department for the purposes described in this
Agreement.
12. Reversion of Unexpended Funds. The Grantee understands and agrees that any unexpended grant funds shall revert
to the Department upon termination of this Agreement.
13. Supplantation of Expenditure of Public Funds. The Grantee understands and agrees that funds received pursuant to
this Agreement shall be used only to supplement, not to supplant, the total amount of Federal, State and local public
funding that the Grantee would otherwise expend to carry out the project or services described in the Award Proposal.
14. Contract Administrators. Each party shall submit notices, questions and correspondence related to this Agreement to
the other party’s Contract Administrator. The contact information for each party’s Contract Administrator is set out below.
Either party may change its Contract Administrator and/or the associated contact information by giving timely written notice
to the other party.
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
GRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 4 of 6
Grantee Contract Administrator Department’s Contract Administrator
Kyra Levau Sandy Skolochenko
Orange County NC DEQ, DEACS
1207 Eubanks Rd. 1639 Mail Service Center
Chapel Hill, NC 27516 Raleigh, NC 27699-1639
Telephone: 919-918-4914 Telephone: 919-707-8147
Fax: Fax:
Email: klevau@orangecountync.gov Email: sandy.skolochenko@ncdenr.gov
15. Assignment. The Grantee may not assign its obligations or its rights to receive payment hereunder.
16. Procurement. The Grantee understands and agrees that all procurement activities undertaken in connection with
this Agreement shall be subject to the following provisions:
a. None of the work or services to be performed under this Agreement involving the specialized skill or expertise of the
Grantee shall be contracted without prior written approval from the Department.
b. In the event the Grantee or any subrecipient of the Grantee contracts for any of the work to be performed hereunder,
the Grantee shall not be relieved of any duties or responsibilities herein set forth.
c. The Grantee shall not contract with any vendor who is restricted from contracting with the State of North Carolina
pursuant to N.C.G.S. §§ 143-133.3, 143-59.1, 143-59.2 or 147-86.60.
17. Subawards. The Grantee understands and agrees that any subaward or subgrant of any portion of the financial assistance
provided hereunder shall not relieve the Grantee of any duties or responsibilities herein set forth.
18. Title VI and Other Nondiscrimination Requirements. Throughout the course of its performance hereunder, the Grantee
shall comply with all applicable State and Federal laws, regulations, executive orders and policies relating to
nondiscrimination, including, but not limited to:
Title VI of the Civil Rights Act of 1964, as amended;
Civil Rights Restoration Act of 1987, as amended;
Section 504 of the Rehabilitation Act of 1973, as amended;
Age Discrimination Act of 1975, as amended;
Titles II and III of the Americans with Disabilities Act of 1990, as amended;
Title IX of the Education Amendments of 1972, as amended;
Part III of Executive Order No. 11246 (September 24, 1965), as amended; and
Section 13 of the Federal Water Pollution Control Act Amendments of 1972.
In accordance with the above laws and their implementing regulations, the Grantee agrees to ensure that no person in the
United States is, on the basis of race, color, national origin, sex, age or disability, excluded from participation in, denied
the benefits of, or subjected to discrimination under any program or activity for which the Grantee receives Federal
assistance. For purposes of this provision, “program or activity” shall have the meaning ascribed to that term under Federal
law (see 42 U.S.C.S. § 2000d-4a).
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GRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 5 of 6
The Grantee understands and acknowledges that, in addition to itself, any lower-tier recipient of the financial assistance
provided hereunder must also comply with the requirements of this section. Accordingly, the Grantee agrees to include a
similar provision in any financial assistance agreement made with any lower-tier recipient of such assistance.
19. E-Verify. To the extent applicable, the Grantee represents that it and each of its subgrantees, contractors and/or
subcontractors performing work pursuant to, or in association with, this Agreement are in compliance with Article 2 of
Chapter 64 of the North Carolina General Statutes, including, in particular, the requirement that certain employers verify
the work authorization of newly hired employees using the Federal E-Verify system.
20. Termination by Mutual Consent. This Agreement may be terminated by mutual consent of the parties, provided the
consent is documented in writing and duly executed by an authorized representative of each party.
21. Survival. Any provision contained in this or any other Contract Document that contemplates performance or observance
subsequent to the termination or expiration of this Agreement shall survive the termination or expiration hereof and continue
in full force and effect.
22. Signature Warranty. The undersigned represent and warrant that they are authorized to bind their principals to the terms
and conditions of this Contract Cover and the Agreement generally, including those incorporated by reference to applicable
law.
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
GRANT CONTRACT NO. CW28274
CWRAR GRANT
ORANGE COUNTY
Revised 01/25/2022 Page 6 of 6
IN WITNESS WHEREOF, each party has caused this Agreement to be executed by the duly authorized
representative in duplicate originals, one of which is retained by each of the Parties.
ORANGE COUNTY NORTH CAROLINA DEPARTMENT OF
ENVIRONMENTAL QUALITY
By By
Grantee’s Signature Signature of Department Head or Authorized Agent
Tommy Kirby, Purchasing Director___________
Printed Name and Title Printed Name and Title
Financial Services Division, Purchasing and Contracts Section
Organization Division/Section
________________________________________ ________________________________________
Date Signed Date Signed
ORIGINAL
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
Orange County Government
Bonnie Hammersley County Manager
6/25/2022
General Terms and Conditions
Governmental Entities
DEFINITIONS
Unless indicated otherwise from the context, the following terms
shall have the following meanings in this Contract. All definitions
are from 9 NCAC 3M.0102 unless otherwise noted. If the rule or
statute that is the source of the definition is changed by the
adopting authority, the change shall be incorporated herein.
(1)"Agency" (as used in the context of the definitions
below) means and includes every public office, public
officer or official (State or local, elected or appointed),
institution, board, commission, bureau, council,
department, authority or other unit of government of the
State or of any county, unit, special district or other
political sub-agency of government. For other
purposes in this Contract, “Agency” means the entity
identified as one of the parties hereto.
(2)"Audit" means an examination of records or financial
accounts to verify their accuracy.
(3)"Certification of Compliance" means a report provided
by the Agency to the Office of the State Auditor that
states that the Grantee has met the reporting
requirements established by this Subchapter and
included a statement of certification by the Agency and
copies of the submitted grantee reporting package.
(4)"Compliance Supplement" refers to the North Carolina
State Compliance Supplement, maintained by the State
and Local Government Finance Agency within the
North Carolina Department of State Treasurer that has
been developed in cooperation with agencies to assist
the local auditor in identifying program compliance
requirements and audit procedures for testing those
requirements.
(5)"Contract" means a legal instrument that is used to
reflect a relationship between the agency, grantee, and
sub-grantee.
(6)"Fiscal Year" means the annual operating year of the
non-State entity.
(7)"Financial Assistance" means assistance that non-
State entities receive or administer in the form of
grants, loans, loan guarantees, property (including
donated surplus property), cooperative agreements,
interest subsidies, insurance, food commodities, direct
appropriations, and other assistance. Financial
assistance does not include amounts received as
reimbursement for services rendered to individuals for
Medicare and Medicaid patient services.
(8)"Financial Statement" means a report providing
financial statistics relative to a given part of an
organization's operations or status.
(9)"Grant" means financial assistance provided by an
agency, grantee, or sub-grantee to carry out activities
whereby the grantor anticipates no programmatic
involvement with the grantee or sub-grantee during the
performance of the grant.
(10)"Grantee" has the meaning in NCGS 143C-6-23(a)(2):
a non-State entity that receives a grant of State
funds
from a State agency, department, or institution but
does not include any non-State entity subject to the
audit and other reporting requirements of the Local
Government Commission. For other purposes in this
Contract, “Grantee” shall mean the entity identified as
one of the parties hereto. For purposes of this
contract, Grantee also includes other State agencies
such as universities.
(11)"Grantor" means an entity that provides resources,
generally financial, to another entity in order to achieve
a specified goal or objective.
(12)"Non-State Entity" has the meaning in NCGS 143C-
1-1(d)(18): A firm, corporation, partnership, association,
county, unit of local government, public authority, or
any other person, organization, group, or governmental
entity that is not a State agency, department, or
institution.
(13)"Public Authority" has the meaning in NCGS
159-7(10): A municipal corporation that is not a unit of
local government or a local governmental authority,
board, commission, council, or agency that (i) is
not a municipal corporation, (ii) is not subject of the
State Budget Act, and (iii) operates on an area,
regional, or multiunit basis, and the budgeting and
accounting systems of which are not fully a part of the
budgeting and accounting systems of a unit of local
government.
(14)"Single Audit" means an audit that includes an
examination of an organization's financial statements,
internal controls, and compliance with the requirements
of Federal or State awards.
(15)"Special Appropriation" means a legislative act
authorizing the expenditure of a designated amount of
public funds for a specific purpose.
(16)"State Funds" means any funds appropriated by the
North Carolina General Assembly or collected by the
State of North Carolina. State funds include federal
financial assistance received by the State and
transferred or disbursed to non-State entities. Both
Federal and State funds maintain their identity as they
are sub-granted to other organizations. Pursuant to
NCGS 143C-6-23(a)(1), the terms "State grant
funds" and "State grants" do not include any payment
made by the Medicaid program, the Teachers' and
State Employees' Comprehensive Major Medical Plan,
or other similar medical programs.
(17)"Sub-grantee" has the meaning in NCGS
143C-6-23(a)(4): a non-State entity that receives a
grant of State funds from a grantee or from another
sub-grantee but does not include any non-State entity
subject to the audit and other reporting requirements
of the Local Government Commission.
DEQ CONTRACT CW28274
ATTACHMENT A
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
(18)"Unit of Local Government has the meaning in
NCGS 159-7(b)(15): A municipal corporation that
has the power to levy taxes, including a
consolidated city- county as defined by NCGS
160B-2(1), and all boards, agencies, commissions,
authorities, and institutions thereof that are not
municipal corporations.
Relationships of the Parties
Independent Contractor: The Grantee is and shall be deemed
to be an independent contractor in the performance of this
Contract and as such shall be wholly responsible for the work to
be performed and for the supervision of its employees. The
Grantee represents that it has, or shall secure at its own
expense, all personnel required in performing the services under
this agreement. Such employees shall not be employees of, or
have any individual contractual relationship with, the Agency.
Subcontracting: To subcontract work to be performed under
this contract which involves the specialized skill or expertise
of the Grantee or his employees, the Grantee first obtains
prior approval of the Agency Contract Administrator. In the
event the Grantee subcontracts for any or all of the services
or activities covered by this contract: (a) the Grantee is not
relieved of any of the duties and responsibilities provided in
this contract; (b) the subcontractor agrees to abide by the
standards contained herein or to provide such information as
to allow the Grantee to comply with these standards, and; (c)
the subcontractor agrees to allow state and federal authorized
representatives access to any records pertinent to its role as
a subcontractor.
Sub-grantees: The Grantee has the responsibility to ensure that
all sub-grantees, if any, provide all information necessary to
permit the Grantee to comply with the standards set forth in this
Contract.
Assignment: The Grantee may not assign the Grantee's
obligations or the Grantee's right to receive payment hereunder.
However, upon Grantee’s written request approved by the
issuing purchasing authority, the Agency may:
(a)Forward the Grantee's payment check(s) directly to any
person or entity designated by the Grantee, or
(b)Include any person or entity designated by Grantee as
a joint payee on the Grantee's payment check(s).
Such approval and action does not obligate the State to anyone
other than the Grantee and the Grantee remains responsible for
fulfillment of all contract obligations.
Beneficiaries: Except as herein specifically provided otherwise,
this Contract inures to the benefit of and is binding upon the
parties hereto and their respective successors. It is expressly
understood and agreed that the enforcement of the terms and
conditions of this Contract, and all rights of action relating to such
enforcement, are strictly reserved to the Agency and the named
Grantee. Nothing contained in this document shall give or allow
any claim or right of action whatsoever by any other third person.
It is the express intention of the Agency and Grantee that any
third person receiving services or benefits under this Contract is
an incidental beneficiary only.
Indemnity
Indemnification: In the event of a claim against either party by
a third party arising out of this contract, the party whose actions
gave rise to the claim is responsible for the defense of the claim
and any resulting liability, provided that a party may not waive the
other party’s sovereign immunity or similar defenses. The parties
agree to consult with each other over the appropriate handling of
a claim and, in the event they cannot agree, to consult with the
Office of the Attorney General.
Insurance: During the term of the contract, the Grantee at
its sole cost and expense provides commercial insurance
of such type and with such terms and limits as may be
reasonably associated with the contract. As a minimum,
the Grantee provides and maintains the following coverage
and limits:
(a)Worker’s Compensation: The Grantee provides
and maintains Worker’s Compensation
insurance as required by the laws of North
Carolina, as well as employer’s liability coverage
with minimum limits of $500,000.00, covering
all of Grantee’s employees who are engaged in
any work under this contract. If any work is
sublet, the Grantee requires the subgrantee to
provide the same coverage for any of his
employees engaged in any work under this
contract.
(b)Commercial General Liability: General Liability
Coverage on a Comprehensive Broad Form on an
occurrence basis in the minimum
amount of $1,000,000.00 Combined Single Limit.
(Defense cost shall be in excess of the limit of
liability.)
(c)Automobile: Automobile Liability Insurance, to
include liability coverage, covering all owned,
hired and non-owned vehicles used in
performance of the contract. The minimum
combined single limit is $500,000.00 bodily injury
and property damage; $500,000.00
uninsured/under insured motorist; and $25,000.00
medical payment.
Providing and maintaining adequate insurance
coverage is a material obligation of the Grantee and is
of the essence of this contract. The Grantee may
meet its requirements of maintaining specified
coverage and limits by demonstrating to the Agency
that there is in force insurance with equivalent
coverage and limits that will offer at least the same
protection to the Agency. Grantee obtains insurance
that meets all laws of the State of North Carolina.
Grantee obtains coverage from companies that are
authorized to provide such coverage and that are
authorized by the Commissioner of Insurance to do
business in North Carolina. The Grantee complies at
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all times with the terms of such insurance policies,
and all requirements of the insurer under any such
insurance policies, except as they may conflict with
existing North Carolina laws or this contract. The
limits of coverage under each insurance policy
maintained by the Grantee do not limit the Grantee’s
liability and obligations under the contract.
Default and Termination
Termination by Mutual Consent: Either party may terminate
this agreement upon sixty (60) days notice in writing from the
other party. In that event, all finished or unfinished
documents and other materials, at the option of the Agency,
be submitted to the Agency. If the contract is terminated as
provided herein, the Grantee is paid in an amount which
bears the same ratio to the total compensation as the
services actually performed bear to the total services of the
Grantee covered by this agreement; for costs of work
performed by subcontractors for the Grantee provided that
such subcontracts have been approved as provided herein; or
for each full day of services performed where compensation is
based on each full day of services performed, less payment of
compensation previously made. The Grantee repays to the
Agency any compensation the Grantee has received which is
in excess of the payment to which he is entitled herein.
Termination for Cause: If, through any cause, the Grantee
fails to fulfill in timely and proper manner the obligations
under this agreement, the Agency thereupon has the right to
terminate this contract by giving written notice to the Grantee
of such termination and specifying the reason thereof and the
effective date thereof. In that event, all finished or unfinished
documents, data, studies, surveys, drawings, maps, models,
photographs, and reports prepared by the Grantee, at the
option of the Agency, be submitted to the Agency, and the
Grantee is entitled to receive just and equitable compensation
for any satisfactory work completed on such documents and
other materials. The Grantee is not relieved of liability to the
Agency for damages sustained by the Agency by virtue of any
breach of this agreement, and the Agency may withhold
payment to the Grantee for the purpose of set off until such
time as the exact amount of damages due the Agency from
such breach can be determined.
Waiver of Default: Waiver by the Agency of any default or
breach in compliance with the terms of this Contract by the
Grantee is not a waiver of any subsequent default or breach and
is not a modification of the terms of this Contract unless stated to
be such in writing, signed by an authorized representative of the
Agency and the Grantee and attached to the contract.
Availability of Funds: The parties to this Contract agree and
understand that the payment of the sums specified in this
Contract is dependent and contingent upon and subject to the
appropriation, allocation, and availability of funds for this purpose
to the Agency.
Force Majeure: Neither party is in default of its obligations
hereunder if it is prevented from performing such obligations by
any act of war, hostile foreign action, nuclear explosion, riot,
strikes, civil insurrection, earthquake, hurricane, tornado, or other
catastrophic natural event or act of God.
Survival of Promises: All promises, requirements, terms,
conditions, provisions, representations, guarantees, and
warranties contained herein shall survive the contract expiration
or termination date unless specifically provided otherwise herein,
or unless superseded by applicable Federal or State statutes of
limitation.
Intellectual Property Rights
Copyrights and Ownership of Deliverables: Any and all
copyrights resulting from work under this agreement shall
belong to the Grantee. The Grantee hereby grants to the
North Carolina Department of Environmental Quality a royalty-
free, non-exclusive, paid-up license to use, publish and
distribute results of work under this agreement for North
Carolina State Government purposes only.
Compliance with Applicable Laws
Compliance with Laws: The Grantee understands and agrees
that it is subject to compliance with all laws, ordinances, codes,
rules, regulations, and licensing requirements that are applicable
to the conduct of its business, including those of federal, state,
and local agencies having jurisdiction and/or authority.
Equal Employment Opportunity: The Grantee understands
and agrees that it is subject to compliance with all Federal and
State laws relating to equal employment opportunity.
Confidentiality
Confidentiality: As authorized by law, the Grantee keeps
confidential any information, data, instruments, documents,
studies or reports given to or prepared or assembled by the
Grantee under this agreement and does not divulge or make
them available to any individual or organization without the prior
written approval of the Agency. The Grantee acknowledges that
in receiving, storing, processing or otherwise dealing with any
confidential information it will safeguard and not further disclose
the information except as otherwise provided in this Contract or
without the prior written approval of the Agency.
Oversight
Access to Persons and Records: The State Auditor and the
using agency’s internal auditors shall have access to persons
and records as a result of all contracts or grants entered into
by State agencies or political subdivisions in accordance with
NCGS 147-64.7 and Session Law 2010-194, Section 21 (i.e.,
the State Auditors and internal auditors may audit the records
of the contractor during the term of the contract to verify
accounts and data affecting fees or performance). The
Contractor shall retain all records for a period of six (6) years
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following completion of the contract or until any audits begun
during this period are completed and findings resolved,
whichever is later.
Record Retention: The Grantee may not destroy, purge or
dispose of records without the express written consent of the
Agency. State basic records retention policy requires all grant
records to be retained for a minimum of six (6) years or until all
audit exceptions have been resolved, whichever is longer. If the
contract is subject to Federal policy and regulations, record
retention may be longer than six (6) years since records must be
retained for a period of three years following submission of the
final Federal Financial Status Report, if applicable, or three years
following the submission of a revised final Federal Financial
Status Report. Also, if any litigation, claim, negotiation, audit,
disallowance action, or other action involving this Contract has
started before expiration of the six (6) year retention period
described above, the records must be retained until completion of
the action and resolution of all issues which arise from it, or until
the end of the regular six (6) year period described above,
whichever is later.
Time Records: The GRANTEE will maintain records of the time
and effort of each employee receiving compensation from this
contract, in accordance with the appropriate OMB circular.
Miscellaneous
Choice of Law: The validity of this Contract and any of its terms
or provisions, as well as the rights and duties of the parties to this
Contract, are governed by the laws of North Carolina. The
Grantee, by signing this Contract, agrees and submits, solely for
matters concerning this Contract, to the exclusive jurisdiction of
the courts of North Carolina and agrees, solely for such purpose,
that the exclusive venue for any legal proceedings shall be Wake
County, North Carolina. The place of this Contract and all
transactions and agreements relating to it, and their situs and
forum, shall be Wake County, North Carolina, where all matters,
whether sounding in contract or tort, relating to the validity,
construction, interpretation, and enforcement shall be
determined.
Amendment: This Contract may not be amended orally or by
performance. Any amendment must be made in written form and
executed by duly authorized representatives of the Agency and
the Grantee.
Severability: In the event that a court of competent jurisdiction
holds that a provision or requirement of this Contract violates any
applicable law, each such provision or requirement shall continue
to be enforced to the extent it is not in violation of law or is not
otherwise unenforceable and all other provisions and
requirements of this Contract shall remain in full force and effect.
Headings: The Section and Paragraph headings in these
General Terms and Conditions are not material parts of the
agreement and should not be used to construe the meaning
thereof.
Time of the Essence: Time is of the essence in the performance
of this Contract.
Care of Property: The Grantee agrees that it is responsible
for the proper custody and care of any State owned property
furnished him for use in connection with the performance of
his contract and will reimburse the State for its loss or
damage .
Ownership of equipment purchased under this contract rests
with the Grantee. As it relates to software development or
study results, ownership rests with the Agency. In the event that
clarification of ownership is required, the Agency Contract
Administrator will make the determination.
Travel Expenses: All travel, lodging, and subsistence costs are
included in the contract total and no additional payments will be
made in excess of the contract amount indicated in above.
Contractor must adhere to the travel, lodging and subsistence
rates established in the Budget Manual for the State of North
Carolina.
Sales/Use Tax Refunds: If eligible, the Grantee and all sub-
grantees shall: (a) ask the North Carolina Department of
Revenue for a refund of all sales and use taxes paid by them in
the performance of this Contract, pursuant to NCGS
105-164.14; and (b) exclude all refundable sales and use
taxes from all reportable expenditures before the expenses are
entered in their reimbursement reports.
Advertising: The Grantee may not use the award of this
Contract as a part of any news release or commercial
advertising.
Recycled Paper: The Grantee ensures that all publications
produced as a result of this contract are printed double-sided on
recycled paper.
Sovereign Immunity: The Agency does not waive its sovereign
immunity by entering into this contract and fully retains all
immunities and defenses provided by law with respect to any
action based on this contract.
Gratuities, Kickbacks or Contingency Fee(s): The parties
certify and warrant that no gratuities, kickbacks or contingency
fee(s) are paid in connection with this contract, nor are any fees,
commissions, gifts or other considerations made contingent upon
the award of this contract.
Lobbying: The Grantee certifies that it (a) has neither used
nor will use any appropriated funds for payments to lobbyist;
(b) will disclose the name, address, payment details, and
purpose of any agreement with lobbyists whom the Grantee
or its sub-tier contractor(s) or sub-grantee(s) will pay with
profits or non-appropriated funds on or after December 22,
1989; and (c) will file quarterly updates about the use of
lobbyists if material changes occur in their use.
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By Executive Order 24, issued by Governor Perdue, and
NCGS § 133-32: It is unlawful for any vendor or contractor
( i.e. architect, bidder, contractor, construction manager,
design professional, engineer, landlord, offeror, seller,
subcontractor, supplier, or vendor), to make gifts or to give
favors to any State employee of the Governor’s
Cabinet Agencies (i.e., Administration, Commerce,
Correction, Crime Control and Public Safety, Natural and
Cultural Resources, Environmental Quality, Health and Human
Services, Juvenile Justice and Delinquency Prevention,
Revenue, Transportation, and the Office of the Governor).
This prohibition covers those vendors and contractors
who:
(1)have a contract with a governmental agency; or
(2)have performed under such a contract within the past
year; or
(3)anticipate bidding on such a contract in the future.
For additional information regarding the specific requirements and
exemptions, vendors and contractors are encouraged to review
Executive Order 24 and NCGS Sec. 133-32.
Executive Order 24 also encouraged and invited other State
Agencies to implement the requirements and prohibitions of the
Executive Order to their agencies. Vendors and contractors
should contact other State Agencies to determine if those
agencies have adopted Executive Order 24.”
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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2022 Community Waste Reduction and Recycling Grant Program
REQUEST FOR PROPOSALS
N.C. Department of Environmental Quality
Division of Environmental Assistance and Customer Service
The purpose of this grant program is to assist local governments with the implementation, expansion, and
improvement of waste reduction and recycling programs in North Carolina. The Division of Environmental
Assistance and Customer Service (DEACS) administers the Community Waste Reduction and Recycling
Grant program through the Solid Waste Management Outreach Program.
With the release of this Request for Proposals (RFP), DEACS is seeking proposals that request grant funding
to help initiate or expand public waste reduction programs within the state. Applicants should carefully
read this entire RFP prior to submitting a proposal. Proposals must be received by DEACS by 5:00
p.m. on Thursday, February 17, 2022. Please address any questions about this grant program to Sandy
Skolochenko at (919) 707-8147, sandy.skolochenko@ncdenr.gov.
Community Waste Reduction and Recycling Grant Program Parameters:
The 2022 Community Waste Reduction and Recycling (CWRAR) Grant Program seeks to fund projects that
help communities build lasting capacity to divert materials from the waste stream and / or that increase
public awareness of waste reduction and recycling. There are two categories of CWRAR Grants for 2022:
Priority Project Grants and Standard Project Grants. Different levels of grant funding are available for each
project category.
Available Funding:
•Priority Project: Applicants are eligible for a Priority Project grant award of up to $40,000.
•Standard Project: Applicants are eligible for a Standard Project grant award of up to $30,000.
Priority Project Grants:
Priority Project Grants support investments in public recycling program areas that have been determined by
the state recycling program to be of particular importance to growing and expanding efficient and effective
waste reduction and recycling services throughout North Carolina.
2022 CWRAR priorities include:
•Projects that fund outreach enforcement efforts (e.g., tagging program) to reduce contamination in
the recycling stream and improve material quality. If seeking funding for educational enforcement
efforts, please see additional provisions in the Special Requirements section.
•Projects that divert food waste from landfill disposal by implementing or expanding collection,
management, and recycling of food waste from residential or commercial sources.
•Projects that establish or expand glass recycling collection. To qualify as a Priority Project, the
community must collect glass to be recycled by a downstream glass recycling processor, not to be
sent for end-use applications such as aggregate or daily cover.
•Projects that implement new permanent Household Hazardous Waste (HHW) programs or that
expand existing permanent HHW programs. To qualify as a Priority Project, a newly established
permanent HHW program must be open to collect HHW from the public at least four (4) separate
days during any given fiscal year and an existing HHW program must significantly increase the
number of days or hours of operation so that citizens have improved access to HHW services.
DEQ CONTRACT CW28274
ATTACHMENT B
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Standard Project Grants:
Standard Project Grants include any projects that increase and / or enhance public waste reduction and
recycling but fall outside of the 2022 priorities. Standard Projects may include but are not limited to:
• Projects that significantly increase a community’s overall diversion of materials from the solid waste
stream.
• Projects that improve recycling program efficiency and/or cost effectiveness.
• Projects that implement new or expand existing curbside recycling programs or that help transition a
curbside recycling program from collection using bins or blue-bags to a cart-based collection system.
• Projects that increase the diversion of materials that are banned from disposal in North Carolina.
• Projects that implement recycling programs for special wastes such as fluorescent bulbs, used motor
oil or filters, used cooking oil, antifreeze, pesticide containers, batteries or latex paint.
• Projects that implement or expand construction and demolition recycling efforts to divert materials
such as concrete, unpainted/untreated wood, asphalt (from roads and shingles), gypsum, metals,
brick, glass, plastics, carpet, or salvaged building materials from landfill disposal.
• Projects that implement education and outreach to reduce contamination in the recycling stream and
improve material quality. If seeking funding for recycling education, please see additional provisions
in the Special Requirements section.
• Projects that implement or expand public school recycling programs. If seeking funding for public
school recycling, please see additional provisions in the Special Requirements section.
• Projects that increase the efficiency or effectiveness of public electronics recycling programs. If
seeking funding for electronics recycling, please see additional provisions in the Special
Requirements section.
• Projects that create or expand away-from-home recycling opportunities such as recycling
infrastructure for parks, sports fields, streetscape / pedestrian recycling, and / or recycling at public
venues. If seeking funding for away-from-home recycling, please see additional provisions in the
Special Requirements section.
Communities preparing proposals for a 2022 CWRAR Grant are strongly encouraged to contact Sandy
Skolochenko at (919) 707-8147, sandy.skolochenko@ncdenr.gov or Mel Gilles (for education and outreach
projects) at (919) 707-8127, mel.gilles@ncdenr.gov. These staff are available to discuss potential grant
projects and provide technical assistance and advice prior to submitting a grant proposal.
Cash Match Requirement:
Required Cash Match: CWRAR grant winners must provide a cash match equal to or exceeding 20 percent
of the requested grant funding. For example, a grantee requesting a $20,000 grant must match at least $4,000
with local funds for a total project cost of $24,000.
Calculating Cash Match: To determine the necessary cash match for any grant project, first determine the
total budget associated with the project and then use the following equation: total project budget 6 =
required cash match.
Distributions from the $2 per ton Solid Waste Disposal Tax may be used to cover cash match requirements.
In-kind contributions will not be accepted in lieu of cash match.
Grant Project Planning:
Available funding is limited, and it is anticipated that the 2022 CWRAR Grant Round will be highly
competitive. For this reason, it is important that projects seeking grant funding be well thought out and well
planned, and that applicants follow the instructions in this RFP when preparing proposals by providing all
information as outlined in the Required Proposal Format section. Proposals that seek grant funds for the
replacement of existing equipment will be scored substantially lower than projects that implement new
recycling services or projects that expand existing recycling services.
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Use of Grant Funds:
Examples of approved uses of CWRAR Grant funds include site development costs, construction of
facilities to handle recyclable materials, equipment purchases, equipment installation costs, key recycling
program components, public awareness programs and materials that support public education such as signs
or brochures.
Grant funds MAY NOT be used for employee salaries, land acquisition costs, administrative expenses such
as overhead, utility costs, studies or work performed by consultants, contracted collection costs, and / or
payment for other contracted recycling services such as payment to a vendor for operating a household
hazardous waste collection event.
If you have questions about eligible uses of grant funds, please contact Sandy Skolochenko at (919)-707-
8147 or sandy.skolochenko@ncdenr.gov for more information.
Eligible Entities:
• Local governments, defined as counties, municipalities, councils of governments and solid waste
authorities in North Carolina, are eligible to apply for funding from the CWRAR Grant Program.
• Former CWRAR grantees are eligible to apply. Applicants with an open 2021 CWRAR Grant
contract must have invoiced for 90% of eligible grant funds by the proposal due date (February 17,
2022). Proposals will not be accepted from applicants with an open CWRAR Grant from cycles
prior to 2021. Applicants with open grants from other programs (e.g., Abandoned Manufactured
Home Grants) are eligible to apply.
• Federal and state agencies are not eligible for funding through this grant program.
• Public universities, community colleges and private colleges and universities are not eligible for
funding through this grant program.
• Not-for-profit entities are not eligible for funding through this grant program; however, these
entities are eligible for funding through the Recycling Business Development Grant Round. Contact
Sandy Skolochenko at (919) 707-8147 or sandy.skolochenko@ncdenr.gov for more information.
• Public school systems and individual public schools are not eligible to apply directly for funding
through this grant program. However, local governments (counties or municipalities) may apply for
funding to support public school recycling projects - see Special Requirements section below.
Conditions on Submittals:
• ONLY ONE PROPOSAL PER ELIGIBLE ENTITY WILL BE ACCEPTED. Grant proposals
may combine funding requests for multiple types of projects into one proposal. The available
funding limits still apply, and total request may not exceed the grant award amounts noted in the
Available Funding section.
• Multi-party initiatives such as joint projects involving two or more local governments where each
local government contributes towards project funding are strongly encouraged. Any group
participating in a regional or multi-party project proposal may not submit additional proposals.
• Applications will not be accepted from local governments that have not submitted the required Solid
Waste and Materials Management Annual Report for the most recent fiscal year.
General Requirements:
General requirements for all applicants:
• Usage of N.C. Solid Waste Disposal Tax proceeds: Solid Waste Disposal Tax proceeds are
distributed to eligible local governments on a quarterly basis by the Department of Revenue.
According to G.S. § 105-187.63, these funds must be used by a city or county solely for solid waste
management programs and services. CWRAR Grant applicants must certify in writing that all
disposal tax proceeds are used only for the purpose of providing solid waste and recycling services.
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In addition to this written certification, applicants should describe how disposal tax funds are utilized
and whether proceeds will be used to supply matching funds.
• Public Building Recycling Services: CWRAR Grants will not be awarded to applicants that do not
have recycling services for cans, bottles and paper available at their government buildings. As part
of the grant proposal, all applicants must indicate that employees in the key government buildings
operated by the applicant have reasonable access to recycling services and are able and encouraged
to recycle materials generated in the course of government business. Please include a list of the
materials collected for recycling at these facilities.
• Mercury Product Recycling: G.S. § 130A-310.60 requires that any public agency using state funds
for the construction or operation of public buildings shall establish a program for the collection and
recycling of all spent fluorescent lights and thermostats that contain mercury generated in public
buildings. As part of the grant proposal, all applicants must indicate that they have a program in
place for the collection of fluorescent lights and mercury thermostats from their public buildings. If
the applicant does not have a program in place for the collection of these materials, then as a
precondition of any grant award the applicant must initiate such services. For more information
about these requirements and / or for assistance implementing a mercury products recycling program
please contact Sandy Skolochenko at 919-707-8147, sandy.skolochenko@ncdenr.gov
Special Requirements:
Applicants seeking funding for recycling education, public school recycling, away-from-home recycling
and/or electronics recycling MUST address the following Special Requirement(s) in their submitted
proposal.
• Special Requirements for Recycling Education/Enforcement Projects: Applicants should contact
Mel Gilles at (919) 707-8127, mel.gilles@ncdenr.gov or Sandy Skolochenko at (919) 707-8147,
sandy.skolochenko@ncdenr.gov, to discuss a project before applying.
1. Provide a list of the recyclable materials accepted by the program and indicate how the
materials are to be collected (single stream, dual stream, source separated). If the grant
application is for regional outreach materials, all local governments or entities participating
must agree on a common list of materials for recycling and provide that common accepted
list with the grant application.
2. If the grant application is for regional outreach materials, a letter of agreement and support
must be provided by each local government or entity participating in the proposed grant
project. Each participating entity should establish and provide a designated recycling
contact for project coordination.
3. Identify the primary message of the outreach effort.
4. Indicate whether you will be using your own design or if you will be using DEACS
customizable design services. https://deq.nc.gov/conservation/recycling/general-recycling-
information/customized-outreach-materials
5. Supply mock-ups or example graphics for the outreach materials, enforcement tags, or ads.
Are your materials dependent on words or images?
6. If the grant is awarded:
• Discuss the material design with your assigned DEACS grant manager as soon as
possible to ensure clear communication about the project content and timing.
• Documents must be submitted for review prior to printing or execution. Reviews may
take up to two weeks, so plan accordingly and submit well in advance of printing (not
days before going to print). It is often helpful to submit an initial draft for early
feedback.
• Post your community’s accepted recyclables list online.
• Program changes can affect the grant and messaging. Inform DEACS immediately if
program changes occur to determine if a contract amendment is needed.
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• Special Requirements for Public School Recycling Projects: Local governments may apply for
funding to support public school recycling projects, but must provide the supplemental information
outlined below to ensure that all necessary school recycling program elements are addressed and to
help demonstrate project planning. This is a competitive grant program and projects that institute or
expand a system-wide school recycling program will compete better than projects that only serve an
individual school. Eligible grant projects may seek funding for equipment (such as bins and roll
carts) and/or education materials. As with other CWRAR projects, administrative expenses, staff
salaries and contract collection costs are not eligible for grant funding nor can they be used as
matching funds. If a public school system will be contributing funds towards the implementation of
a recycling grant project, these funds should be paid to the state grantee in order to ensure that the
state grantee makes the purchases associated with the grant project. All purchases associated with a
grant project must be made by the grantee. Purchases made directly by a public school system shall
not be eligible for reimbursement. Please contact Mel Gilles at 919-707-8127,
mel.gilles@ncdenr.gov or Sandy Skolochenko at 919-707-8147, sandy.skolochenko@ncdenr.gov for
information or assistance with public school recycling projects.
School Recycling Supplemental Requirements:
1. Describe the existing school recycling program (if any) that is available in the school system
associated with the grant project. The description should include the following items:
• Indicate whether recycling service is available to all schools within the district or only to
certain schools within the district.
• If recycling collection presently exists or if this project implements a new school
recycling service, then please indicate the recycling service provider (e.g. indicate
whether the collection of recyclables is provided by public school system employees, by
a specific local government, or through a contracted or third-party service provider).
• Provide a list of the recyclable materials accepted by the program and indicate how the
materials are to be collected (single stream, dual stream, source separated).
• Indicate where the recyclables are going after they are collected (provide the name of the
materials processor).
2. List all of the public agencies and/or departments that collaborate to assist with or operate
the school recycling program and list the role of each entity. Examples could include the
local educational authority (school district), municipal and/or county solid waste
management departments. Ideally, a holistic school system recycling program should include
cooperation between the community’s public recycling program and the public school
system.
3. If a system-wide school recycling program is in place, explain if and how this grant will
expand recycling throughout the school system and note whether this grant project is part of
a phased plan.
4. A designated recycling contact should be established for each school facility participating in
the recycling program. Examples of designated contacts might include school facility
manager, head custodian, the faculty coordinator or leader of a group or club, the principal,
or school administrator. Please provide a list of schools to be served by this project and the
designated recycling contact for each school including the name and title of the designated
contact.
5. Indicate the locations where recycling containers are or will be placed at the school facilities
(e.g. classrooms, cafeterias, hallways, athletic fields, administrative offices, library, copy
rooms, etc.).
6. Indicate who will be responsible for emptying the recycling containers (e.g. custodian /
cleaning staff, teachers, students, student groups, etc.).
7. Provide a plan for promoting recycling within the schools impacted by the grant project as
well as a plan for educating staff and students about the program.
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• Electronics Recycling Projects: Any community seeking grant funds related to an electronics
recycling related project must indicate in their proposal whether the local government has ever
received funds distributed from the State’s Electronics Management Program. For more information
on eligibility for Electronics Management Program Funds see this web site:
http://deq.nc.gov/about/divisions/waste-management/solid-waste-section/electronics-
management/nc-local-governments-info-page. If the local government has received Electronics
Management Fund distributions in the past, then the applicant must include information in its
proposal about how those funds have been used and how the community intends to use the funds that
will be distributed in February 2022 and February 2023.
Successful county applicants seeking grant funds to support an electronics recycling related project
that have not previously been eligible for distributions from the State’s Electronics Management
Program will be required to become eligible for Electronics Management Funds on or before
December 31, 2022 as a precondition of receipt of CWRAR Grant funds.
Successful municipal applicants seeking grant funds to support an electronics recycling related
project that have not previously been eligible for distributions from the State’s Electronics
Management Program must decide whether or not to make themselves eligible for Electronics
Management Funds prior to the December 31, 2022 eligibility deadline. This decision should be
made in consultation with the county where the municipality is located and should be based on how
the distribution of funds can best serve the advancement of electronics recycling within the
community. If it is determined that the municipality should seek Electronics Management Funds, th e
municipality should take action to become eligible for funds on or before December 31, 2022.
• Away-From-Home Recycling Projects: Grant funds for away-from-home recycling projects can
only be used for recycling related purchases and cannot be used to pay for the purchase of away-
from-home receptacles for the collection of waste (garbage). If a proposal includes the purchase of
away-from-home receptacles that collect BOTH waste and recyclables, then the standard cash
matching fund requirement will be adjusted so that the applicant (grantee) covers the full cost of the
waste portion of the container with their matching funds. For example, if a community seeks to
purchase a combo waste / recycling station that has one slot for garbage and one for recyclables and
the receptacle costs $1,000 then the applicant will be expected to provide a cash match equal to one
half of the purchase price, or $500. If seeking funding for an away-from-home recycling project,
please indicate in the Special Requirements section of the proposal whether any of the equipment to
be purchased will be used to collect waste materials that are intended to be disposed of in a landfill.
Applicants for away-from-home related grant projects are strongly encouraged to specify which
particular recycling receptacles are being considered for purchase as a part of their proposal. For
guidance on the selection of recycling receptacles, please contact Mel Gilles at (919) 707-8127,
mel.gilles@ncdenr.gov or Sandy Skolochenko at (919) 707-8147, sandy.skolochenko@ncdenr.gov.
Grant Project Period / Funding Period:
Successful grant applicants will be required to enter into a grant contract with the N.C. Department of
Environmental Quality (DEQ). The resultant grant contract period is intended to align with the local
government fiscal year and will generally have a one (1) year contract long term. Grantees must expend
funds within the year-long contract period unless the grant contract end date is extended by written
agreement between the applicant and the DEQ. Extensions are possible but not guaranteed. It is anticipated
that grant contracts resulting from this grant cycle will begin on July 1, 2022 and end on June 30, 2023. All
purchases must be made within the grant contract period. Any purchases made prior to the start of
the grant contract or after the end date of the grant contract will not be eligible for reimbursement.
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Proposal Due Date:
Proposals MUST be received by DEACS by 5:00 p.m. on Thursday, February 17, 2022. Any proposals
received after the deadline will not be considered. Local governments requiring board approval to apply for
grant funds should plan to procure that approval before the submittal deadline. Late proposals will not be
accepted.
How to Submit Proposals:
One electronic copy of the proposal must be submitted by email to sandy.skolochenko@ncdenr.gov.
Receipt of all acceptable proposals will be acknowledged by e-mail. If you do not receive a confirmation,
contact Sandy Skolochenko at sandy.skolochenko@ncdenr.gov or 919-707-8147 as soon as possible. It is
the responsibility of anyone submitting a proposal to contact DEACS if they do not receive a confirmation.
No arrangements will be made for lost applications after the due date. Please submit electronic versions of
proposals as Microsoft Word (preferred) or Adobe (PDF) files. If submittal of an electronic version of a
grant proposal presents a hardship, please contact Sandy Skolochenko to discuss submittal options.
Required Proposal Format:
The following outline indicates what applicants must include in their proposal for their application to be
considered complete. Proposals that fail to provide all of the required information or that fail to follow
the following format may not compete well and may not be considered for funding.
• Project Title
• Applicant Contact Information: to include the following:
✓ Name and title of main contact
✓ Organization
✓ Address
✓ Phone number
✓ E-mail address
• Date of Proposal Submittal: this should be the date the proposal is submitted to DEACS
• General Requirements: (see General Requirements section for more information)
✓ Written statement certifying that Solid Waste Disposal Tax Proceeds are used only
for solid waste management purposes and a description of how proceeds are used.
✓ Written statement indicating that the applicant has recycling services for cans, bottles and
paper available at the key government buildings and a list of the materials collected.
✓ Written statement indicating that the applicant has established a program for the collection
and recycling of fluorescent lights and mercury containing thermostats from public buildings
owned by the applicant.
• Project Description: Provide responses to each of the following prompts below. Applicants are
encouraged to provide a clear project description and consider the Award Criteria as they describe
the project elements.
1. Describe the proposed project and identify specifically what items (and how many) you
intend to purchase with grant funds.
(Planning: 0-20 points; Priority Project: 0-10 points)
2. What is the anticipated service life for the items or materials to be purchased with grant
funds? Estimate how long the project will continue to serve the community and how you will
sustain the project after the grant ends.
(Planning: 0-20 points; Efficiency/Cost Effectiveness: 0-20 points)
3. How does the proposed project address a specific recycling need for the community? Will
the grant project create a new service, enhance or expand an existing service, or support an
existing recycling service without expanding that service?
(Demonstration of Need: 0-20 points)
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4. How many households or businesses will be impacted by or have access to the recycling
services associated with the proposed project?
(Demonstration of Need: 0-20 points; Efficiency/Cost Effectiveness: 0-20 points)
5. Estimate the number of tons of waste expected to be reduced annually as a result of the
proposed project. Please explain how you came up with the estimate.
(Waste Reduction Impact: 0-25 points)
6. Describe any partnerships associated with the proposed project. Please include
documentation of support from any partner entities.
(Joint Effort: 0-5 points)
• Special Requirements: Proposals for recycling education, school recycling, electronics recycling or
away-from-home recycling must include additional information as stipulated in the Special
Requirements section.
• Project Timeline: Simple bulleted list showing approximate dates for major project milestones.
Timeline must begin on or after July 1, 2022 and project must be complete by June 30, 2023. Please
follow the example below:
✓ November 1, 2022: Carts and educational materials purchased, and commercial recycling
program launched (adjust based on proposed project)
✓ May 31, 2023: Submit all invoices and draft Final Report to DEACS (required)
✓ June 30, 2023: Submit Final Report to DEACS (required)
• Project Budget: to include the following:
✓ Itemized list of intended expenditures and estimated costs;
✓ Total project cost with breakdown of grant funding requested from the state and amount of
matching funds to be provided by the applicant (see Cash Match Requirements);
✓ Please submit in a table following the example below:
Project Elements Estimated Cost
Recycling Carts for Commercial Recycling
Program $ 10,500
Labels for Carts and Signs for Recycling Sites $ 900
Program Brochures (Printing) $ 600
Project Budget
Total Project
Cost
State Grant
Award
Applicant Cash
Match
Total $ 12,000 $ 10,000 $ 2,000
* Note about Project Budgets: state and local sales taxes are not reimbursable expenditures and
should not be included as part of grant budgets.
Grant Selection Process:
A selection committee will use the pre-established Award Criteria identified below to rank proposals and
make award decisions. The review process is expected to be completed and preliminary award
announcements should be made by April 2022.
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Award Criteria:
Applicants are encouraged to consider the following Award Criteria as they develop their grant proposals.
1. Demonstration of Need (0-20 points): Does the proposed project address a specific equipment,
educational, or infrastructure need for the community?
2. Planning (0-20 points): Did the Project Description include all necessary elements as outlined in the
Required Proposal Format? Is the proposal well thought out, well researched and backed by valid
facts and assumptions? Is the project consistent with recycling industry best management practices?
3. Waste Reduction Impact (0-25 points): Will the project contribute substantially toward reduction
of the local waste stream or will it substantially increase tonnage recovered through recycling
services? Will the project improve the material quality in the recycling stream by reducing
contaminants?
4. Efficiency / Cost-effectiveness (0-20 points): Will the project improve the efficiency or cost-
effectiveness of the local waste reduction program? Does the project increase the efficiency or
effectiveness of an existing recycling service? Does the project reduce the operating cost of a
current recycling service or does it adopt practices proven to be cost effective in other communities?
Does the project make investments that will continue to serve the community for years to come?
5. Joint Effort (0 or 5 points): One-party proposals will receive zero (0) points; multi-party proposals
(involving cash match from all participants) will receive five (5) points.
6. Priority Project (0-10 points): Is the project seeking funding for a Priority Project Grant? To
what extent does the project support investments in one of the Priority Project Grant categories?
If a Proposal is Selected for Funding:
DEACS anticipates that applicants selected to receive grant funding will be notified by the end of April
2022. DEACS will notify the applicant with a formal offer by e-mail. The applicant must accept or decline
the offer. The following will occur once the offer of grant funding is accepted:
• DEACS may work with applicants to revise initially submitted proposals before entering into a grant
contract. Any changes to initial proposals must be approved by DEACS and the applicant and the
resultant Final CWRAR Proposal will become an attachment to the grant contract.
• The annual CWRAR Grant cycle typically receives funding requests that exceed available funds.
However, it is a priority for DEACS to support as many qualifying projects as possible. After close
examination of funding requests and subject to agreement with the applicant, DEACS may award
grant amounts lower than the original request.
• Successful applicants will be required to:
o Provide their federal tax ID number.
o Register with the state’s e-procurement system using the same address provided in the
applicant’s proposal. To register in the state’s e-procurement system or confirm/update your
existing registration, please visit the following link: http://eprocurement.nc.gov/.
o Submit a Conflict of Interest Policy using the following template or submitting a copy of
your organization’s existing policy: https://deq.nc.gov/conservation/recycling/programs-
offered/grants-local-governments#Forms
• All applicants selected for funding will undergo a compliance review to ensure that they do not have
an outstanding Notice of Violation (NOV) related to North Carolina solid waste statutes and rules.
Any outstanding NOVs must be corrected to the satisfaction of the N.C. Division of Waste
Management (DWM) prior to any grant being awarded. Applicants with outstanding NOVs are
responsible for providing DEACS with information from DWM indicating that the community is in
compliance and that the NOVs have been corrected before a grant contract can be initiated.
• DEACS will submit a request through the DEQ contract processing system for a grant contract.
Grantees must act to execute the resultant grant contract without excessive delay.
NOTE: Successful applicants that make purchases before a grant contract is signed by both DEQ and
the grant recipient will not be reimbursed.
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Other General Terms and Conditions:
All grantees are subject to the following terms and conditions. Most of these terms and conditions will be
outlined in the grant contract.
• Publications: all documents and publications associated with a grant contract should be printed on
recycled paper containing at least 30 percent post-consumer content.
• Final reports: a draft final report is required to be submitted to DEACS at least 30 days prior to the
contract end date and a final report is required to be submitted by the contract end date. Final reports
and drafts should be submitted electronically. All applicants are strongly encouraged to visit the
following web site to review the final reporting format and guidelines:
https://deq.nc.gov/conservation/recycling/programs-offered/grants-local-governments.
• Extensions / Amendments: no-cost time extensions are possible but not guaranteed for grant
contracts. Grantees seeking no-cost time extensions should submit a request for a time extension at
least sixty (60) days prior to the contract end date.
• Reimbursement: distribution of DEACS grant funds is on a reimbursement basis. Requests for
reimbursement can only be made after the grantee has completed purchases associated with the grant
project. Reimbursement requests must be submitted on letterhead, must include copies of invoices,
and must include proof that the grantee has made payment. Proof of payment may include copies of
canceled checks or other financial reports showing that funds were spent. State and local sales
taxes are not reimbursable, may not be counted towards expenditure requirements, and should
be excluded from reimbursement requests. The amount of actual grant payments may be prorated
for projects and / or project elements that come in under budget.
• Final 10 Percent of Funds: DEACS will continue to reimburse grantees until 90 percent of the
grant award amount has been expended. The final 10 percent of grant funds will be held until an
acceptable final report has been received by DEACS. The final report must be received and
approved prior to the end date of the contract.
A Final Word on Grant Writing:
Proposals may receive low scores or even be rejected because applicants fail to follow the instructions
outlined in this document. Applicants stand a better chance of success if they include all of the required
components of a proposal and if they follow the Required Proposal Format. Project Descriptions should be
clear, concise, and should demonstrate thoughtful planning. Poorly prepared proposals create uncertainty
about the project goals and intended results. Clear details will provide grant proposal reviewers confidence
about the viability and feasibility of a proposal. Applicants with questions are encouraged to contact DEACS
for more information.
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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APRIL 14
Cheryl Young and Kyra Levau
Orange County Solid Waste Management
1207 Eubanks Rd. Chapel Hill, NC 27516
919-918-4914, 919-224-9407
cyoung@orangecountync.gov, klevau@orangecountync.gov
Orange County
Recycling Stars
Program
DEQ CONTRACT CW28274
ATTACHMENT C
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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General Requirements
The usage of Solid Waste Disposal Tax proceeds allocated to Orange County are used solely for solid
waste management and recycling programs and services. Disposal tax funds are used for general
support of the Orange County Solid Waste Enterprise fund.
The Orange County Solid Waste Department has recycling services available at all County buildings.
The materials collected at County buildings include:
Plastics: Bottles, Tubs, Jugs and Jars
Glass: Bottles and Jars
Paper: Paper, Cartons and Cardboard
Metal: Aluminum and Steel Cans
The Orange County Solid Waste Management Department has established a program for the
collection and recycling of fluorescent lights from County buildings. The County utilizes the State
Cleanlites contract for recycling of fluorescent lights. In addition, all Mercury thermostats are
recycled via the County Hazardous Waste contractor.
Project Description: Recycling Stars Program
1. Describe the proposed project and identify specifically what items (and how many) you intend to
purchase with grant funds.
The main goal of this program is to improve the overall quality and quantity of recyclables collected
throughout residential curbside through reinforcement efforts. Residents recycling properly will be
rewarded through star stickers and raffle prizes. Contaminated carts will not be collected. Residents
that are not recycling properly will receive ‘oops’ tags, personalized contamination letters and other
educational techniques.
The program will roll out in two phases: Phase 1 focuses on Rural Curbside and Phase 2 focuses on
Urban Curbside.
General Overview:
Both accurate and erroneous recycling behaviors will be assessed for this program. Inspectors will go
out in teams of two ahead of the recycling collection driver to assess the carts. If an ‘oops’ tag is left
on a cart, it signals that contamination was found and the driver will not collect that cart that week. If
an orange star sticker is left on the cart, it can be collected as usual. The information will be recorded
on ReCollect’s Curbside Audit Tool and be used to tailor outreach materials to these households.
The curbside audit tool will help measure the impact of the recycling program, test for successful
campaign outcomes, and streamline audit data. The tool will be customized to use the County’s
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contamination grading scale and can track other target metrics such as volume and participation rate.
The recycling inspectors will log in to the app, click on a map point of the household they are auditing,
fill out the evaluation information, and submit the form. After the evaluations for the day are
completed, all of the data can be reviewed and ReCollect provides data analysis. This allows for
consistent efficient data monitoring and provides contamination comparisons of the neighborhoods
as the evaluations are ongoing to track if certain households/neighborhoods are improving.
This program will start in two neighborhoods on the rural curbside program, one neighborhood
where the driver has identified higher rates of contamination and one average performing
neighborhood. The first round will roll out in four steps with rewards and consequences for the
respective accurate and erroneous recycling behaviors. Only households with recycling carts will be
eligible.
After the first round is completed, all parties involved will reassess the effectiveness of the program
and incorporate changes based on the findings from the first round. Following the two initial
neighborhoods assessed in the first round, additional neighborhoods on the rural and urban curbside
routes will be assessed with the goal of reaching all neighborhoods.
Program implementation plan:
Recycling for households on the rural curbside program is collected every other week.
Each assessment round will run for 8 weeks in order to collect 4 week’s recycling data per route.
Recycling for households on the urban curbside program is collected weekly and the assessment
rounds will run for 4 weeks.
Step 1: Carts with contamination will receive an ‘oops tag’, recycle right flyer and information about
the new ‘recycling stars’ program. The ‘oops tag’ will indicate that contamination must be removed
prior to the next pick-up. Carts with no contamination will receive a thank you note along with an
orange star sticker to indicate the household is an exemplary recycler in Orange County. All residents
will receive notes with information on the new program and the ReCollect app. Additionally, a
newsletter with information regarding the Stars program will be sent out to all residents in the
County prior to the start of the program. Various digital, print and radio ads will also be published.
Step 2: Carts with contamination for the second week in a row will receive a 2nd ‘oops tag’, a
personalized contamination letter in the mail with photos of week 1 and week 2 inspections, and an
explanation of why those materials aren’t accepted and why the recycling hasn’t been collected.
Carts with no contamination will receive a star sticker. If the cart now has two stickers, they will
receive a letter notifying that they are being entered into a raffle and offered an ‘I am an Orange
County Recycling Star’ yard sign.
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Step 3: Carts with contamination for the 3rd collection in a row will receive another ‘oops tag’ and a
phone call (if feasible) or personalized letter that identifies the contamination, explains the negative
effects of persistent contamination and notifies them of potential cart removal. Carts with no
contamination will receive a star sticker. The households with two orange stars in a row will receive a
note that tells them how many other Orange County residents have also received star stickers.
Step 4: Carts with contamination for the 4th collection in a row will receive an ‘oops’ tag and a note
that their recycling cart will be removed*. Households that received two stickers in a row, will be
entered into a raffle. Households that received four stickers will be eligible for a second raffle entry.
*When the recycling cart is removed, the resident will be notified and provided with information on
how to receive the recycling cart back. The resident must contact the Solid Waste Department and
sign an agreement to recycle properly.
We intend to purchase 5,000 cart stickers to replace the outdated and weathered cart stickers, 2,000
star stickers and 500 yard signs.
Raffle:
For households that receive two orange star stickers, they will be entered in a raffle for a chance to
win a $50 gift certificate to their local farmer’s market, $50 Visa gift card or an Earth Machine
Composter.
Raffles can take place once an identified number of households have two orange stars. The initial
lottery is tentatively planned once 250 households have received two stars. The final number for
subsequent lottery drawings will be determined after the first round program. The Department
anticipates 5-10 raffles will take place over the first full fiscal year of the program and 10 households
will be chosen each raffle with an expectation of purchasing 100 prizes.
A letter will be hung on the door instructing the winners to call or email our office for instruction on
receiving the prize. The delivery method will be assessed during the first round.
Yard Signs:
Yard signs will be offered to all households that received at least two orange star stickers during the
first round. These signs help promote the orange star recycling program. The Department intends to
purchase 500 yard signs.
Inspector Training
The recycling cart inspectors will have to receive training on recycling guidelines and which
contaminants to look out for. A process to standardize cart tagging and identify contaminants will be
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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developed. The process will be similar to the current process used for the County’s apartment bag
recycling program. The inspectors will use an electronic tablet to record the inspection results at each
address. The Department intends to purchase three tablet devices as well as reflective gear, hats and
gloves for the inspectors and sticker scrapers (10), adhesive removal solution (2), and squeegees (6)
to aid in removal and application of stickers.
2. What is the anticipated service life for the items or materials to be purchased with grant funds?
Estimate how long the project will continue to serve the community and how you will sustain the
project after the grant ends.
The service life for materials such as the cart stickers and star stickers are approximately 6 months to
two years depending on weather events, amount of sun exposure to the cart and quality of sticker.
The Department plans to purchase higher quality cart stickers since it’s important for those to stay on
as long as possible. Yard signs will last for approximately one year due to weathering on the sign and
the metal stakes. There is no expectation that residents will keep the sign in their yard for over one
year.
The materials for the inspectors such as reflective vests, gloves, hats and electronic tablets will last
for the entirety of the program. The scrapers, adhesive removal solution and squeegees should last
for the entirety of the program and are inexpensive to replace when needed.
The ReCollect software will be funded for one year using grant funds. After the initial year, the
Department has agreed to cover the costs of ReCollect in the succeeding years and will be included in
the annual budget in order to sustain the software.
The recurring costs for program supplies such as cart stickers, star stickers, yard signs, raffle prizes
and tools will be budgeted for annually. Some items such as cart stickers and tools are existing costs
in the annual budget.
3. How does the proposed project address a specific recycling need for the community? Will the
grant project create a new service, enhance or expand an existing service, or support an existing
recycling service without expanding that service?
The proposed project will help lower the contamination rate in the County’s single-family curbside
recycling program. Based on the County’s waste composition study from 2017, nearly 20% of single-
family residential MSW consisted of program recyclables. Additionally, the overall contamination
comprised about 15% of recyclables for urban curbside and 14% for rural curbside based on the 2019
recycling composition study. The overall recycling program including curbside, multi-family and
commercial shows a 12% contamination rate. By enhancing our cart tagging program and providing
consistent educational materials and direct feedback to residents, we aim to reduce the amount of
contaminants in the recycling program so as to improve the overall quality and quantity of recyclables
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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collected. Significant contaminants in recycling result in recyclable materials being landfilled rather
than recycled.
The grant project will both enhance and expand the County’s existing cart tagging program.
Currently, drivers are mainly providing ‘oops’ tags for large and egregious contaminants that are
easily spotted. By using recycling inspectors, a wider range of contaminants will be identified and
enable a more thorough reporting of contaminants. The program will also encourage proper recycling
habits by rewarding residents that are recycling correctly.
4. How many households or businesses will be impacted by or have access to the recycling services
associated with the proposed project?
Approximately 42,500 households will be eligible to participate in this program.
5. Estimate the number of tons of waste expected to be reduced annually as a result of the
proposed project. Please explain how you came up with the estimate.
The program has the potential to reduce contaminants in the recycling stream. The County collects
approximately 14,600 tons of recycling annually. The weight of contaminants in the County’s
recycling, based upon the recycling characterization study of 2019, is estimated to be 1,752 tons of
contaminants.
6. Describe any partnerships associated with the proposed project. Please include documentation
of support from any partner entities.
There are no partnerships associated with the proposed project.
Special Requirements
1. List of recyclable materials accepted by the program:
Plastics: Bottles, Tubs, Jugs and Jars
Glass: Bottles and Jars
Paper: Paper, Cartons and Cardboard
Metal: Aluminum and Steel Cans
All recyclable materials listed above are collected through the single-stream curbside recycling
program.
2. N/A
3. The primary message of the outreach effort is to ‘Recycle Right and become an Orange County
Recycling Star’. We want to equip residents with the information they need to feel confident in
their recycling efforts.
4. We will be using DEACS design services. The County currently uses the ‘Recycle Right’ flyer and
‘Oops’ tags designed by DEACS. Aside from the stickers and the yard sign, all other materials will
follow the ‘Recycle Right’ branding style.
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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5. Yard Sign Star Sticker
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Project Timeline
The program will be launched prior to the start of the grant. A small quantity of stickers and
educational materials will be purchased using County funds to begin the initial round of the program
in rural curbside neighborhoods in May 2022.
Grant Project Timeline
July 2022: Urban curbside routes will be added to program. Recollect app and accompanying website
enhancements will launch. Additional stickers and materials will be purchased with grant funds for
the consecutive rounds of the program.
October 2022: Six-month evaluation of program operations and effectiveness
May 31, 2023: Submit all invoices and draft Final Report to DEACS
June 30, 2023: Submit Final Report to DEACS
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
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Project Budget
Project Elements Estimated Cost
Recycling Cart Stickers $5,050
Electronic Tablets (with
cellular data and pens)
$3,250
ReCollect $19,000
Inspector Equipment
(reflective gear, sticker
scrapers, squeegees)
$320
Printing $300
Project Budget Total Project Cost State Grant Award Applicant Cash Match
Total $27,920 $15,000 $12,920
Project Elements Additional County Investment
Labor $13,800
Stickers $4,000
Star Stickers $1,000
Rewards $5,000
Yard Signs $4,300
Advertisements $830
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
Notice of Certain Reporting and Audit Requirements
A recipient or subrecipient shall comply with the all rules and reporting requirements established by
statute or administrative rules found in 09 NCAC Subchapter 3M. For convenience, the requirements of
09 NCAC Subchapter 3M.0205 are set forth in this Attachment.
Reporting Thresholds.
There are three reporting thresholds established for recipients and subrecipients receiving State awards
of financial assistance. The reporting thresholds are:
(1)Less than $25,000 – A recipient or subrecipient that receives, hold, uses, or expends
State financial assistance in an amount less than twenty-five thousand dollars ($25,000)
within its fiscal year must comply with the reporting requirements established by this
Subchapter including:
(A)A certification that State financial assistance received or held was used for the
purposes for which it was awarded; and
(B)An accounting of all State financial assistance received, held, used, or expended.
(2)$25,000 up to $500,000 -A recipient or subrecipient that receives, holds uses, or expends
State financial assistance in an amount of at least twenty-five thousand ($25,000) but
less than five hundred thousand dollars ($500,000) within its fiscal year must comply with
the reporting requirements established by this Subchapter including:
(A)A certification that State financial assistance received or held was used for the
purposes for which it was awarded; and
(B)An accounting of all State financial assistance received, held, used, or expended.
(C)A description of activities and accomplishments undertaken by the recipient,
including reporting on any performance measures established in the contract.
(3)Greater than $500,000 – A recipient or subrecipient that receives, holds, uses, or
expends State financial assistance in the amount equal to or greater than five hundred
thousand dollars ($500,000) within its fiscal year must comply with the reporting
requirements established by this Subchapter including:
(A)A certification that State financial assistance received or held was used for the
purposes for which it was awarded; and
(B)An accounting of all State financial assistance received, held, used, or expended.
(C)A description of activities and accomplishments undertaken by the recipient,
including reporting on any performance measures established in the contract.
(D)A single or program-specific audit prepared and completed in accordance with
Generally Accepted Government Auditing Standards, also known as the Yellow
Book.
Other Provisions:
1.All reports shall be filed with the disbursing agency in the format and method specified by the agency
no later than three (3) months after the end of the recipient's fiscal year, unless the same information is
already required through more frequent reporting. Audits must be provided to the funding agency no
later than nine (9) months after the end of the recipient’s fiscal year.
2.Unless prohibited by law, the costs of audits made in accordance with the provisions of 09 NCAC 03M
.0205 shall be allowable charges to State and Federal awards. The charges may be considered a
direct cost or an allocated indirect cost, as determined in accordance with cost principles outlined in
the Code of Federal Regulations, 2CFR Part 200. The cost of any audit not conducted in accordance
with this Subchapter shall not be charged to State awards.
3.Notwithstanding the provisions of 09 NCAC 03M .0205, a recipient may satisfy the reporting
requirements of Part (3)(D) of this Rule by submitting a copy of the report required under the federal
law with respect to the same funds.
4.Agency-established reporting requirements to meet the standards set forth in this Subchapter shall be
specified in each recipient's contract.
DEQ CONTRACT CW28274
ATTACHMENT DDocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
Revised 06/21
ORANGE COUNTY—DEPARTMENT USE ONLY
______________________________________________________________________________
Party/Vendor Name: NC DEQ Party/Vendor Contact Person: Sharon Rosado Contact Phone: 919-707-8526
Party/Vendor Address: 1639 Mail Service Center City Raleigh State: NC Zip: 27699-1639 Department: Solid
Waste Amount: Grant award of $15,000 Purpose: Grant to support recycling stars program Budget Code(s):
50350020-620000 Vendor # N/A (N/A if new vendor) Vendor is a BOCC consultant? Yes No Contract
Type: (Check one) New Renewal Amendment Effective Date 7-1-22 Approved by Board Yes No
Agenda Date: --- For Section XIV. c. contracts only, Approved by Board in Current FY Budget Yes
No
This agreement is approved as to technical form and content and I as Department Director affirmatively state work
on this project has not been initiated prior to execution of the agreement:
Department Director’s Signature ________________________________________ Date: ________
Agreements for emergency services or repair are not subject to the above affirmation. If services related to this
agreement have already begun or been completed please briefly describe the nature of the emergency condition that
was addressed:
Information Technologies
(Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is
approved as to information technology content and specifications:
Office of the Chief Information Officer___________________________________ Date: ________
Risk Management
This agreement is approved for sufficiency of insurance standards, specifications, and requirements:
Office of the Risk Management Officer___________________________________ Date: _________
Financial Services
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control
Act:
Office of the Chief Financial Officer ____________________________________ Date: _________
Legal Services
This agreement is approved as to legal form and sufficiency:
Office of the County Attorney __________________________________________Date: ________
Clerk to the Board
Received for record retention:
All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov
The following signature block is for hard copies only and is not required for Docusign contracts:
Office of the Clerk to the Board __________________________________________Date:_________
DocuSign Envelope ID: 117859D8-9201-40FF-B2C2-8357CA71FC1A
6/22/2022
6/22/2022
6/24/2022
6/25/2022