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HomeMy WebLinkAboutAgenda - 03-19-2002 - 8d � 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2002 Action Agenda Item No. a$—ail SUBJECT: Contract with OCR, Inc. (Orange County Speedway) DEPARTMENT: Emergency Management PUBLIC HEARING: (Y/N) No ATTACHMENT(S): INFORMATION CONTACT: Contract Nick Waters, ext 3030 Mike Tapp, ext 3030 Kent McKenzie, ext 3030 TELEPHONE NUMBERS: Hillsborough 732-8181 Chapel Hill 968-4501 Durham 688-7331 Mebane 336-227-2031 PURPOSE: To enter into a contract with OCR, Inc. to provide EMS coverage at events and races. BACKGROUND: The County has contracted with the Raceway in the past to provide and ensure adequate Emergency Medical coverage at the races and events. This is the same type agreement as in the past race seasons. There are approximately 20 races or events scheduled this season that require coverage. The coverage will consist of one ambulance, two county paramedics, and two basic EMTs from either OEMSRS or a franchised private provider. The fees charged for this coverage are based on overtime rates for EMT and Paramedic personnel plus equipment and indirect cost. The charges are $50 per hour for a Paramedic with equipment, $50 per hour for an ambulance with two EMTs, and $20 per hour for each additional EMT. These fees have been adjusted from last year's contract to reflect full cost recovery. The method of charging was modified to a functional unit basis rather than a component basis (ex: last year,:paramedic $25 plus vehicle & equipment $10 = $35 / hour. This year, paramedic with equipment and vehicle flat fee of$50 / hour). Fees are charged from the time the unit and crew depart from the Emergency Management facility until the crew and unit return to that facility, or about an hour more than their actual time on the scene at the event. - FINANCIAL IMPACT: The hourly fees charged offset the direct and indirect costs to the County for personnel, vehicle(s), and equipment used in providing this coverage. RECOMMENDATION(S): The Manager recommends that the Board approve the contract and authorize the Chair to sign the contract. 2 1 STATE OF NORTH CAROLINA ORANGE COUNTY This Contract dated March 6, 2002,between OCR, Inc. (the"Speedway") and the County of Orange (the"County") for joint and cooperative arrangements for the provision of emergency medical services at certain Speedway events. WITNESSETH WHEREAS,the County and the Speedway propose to work jointly on matters of concern or interest; and WHEREAS, certain events at the Speedway bring spectators to Orange County to enjoy the events; and WHEREAS,the provision of adequate emergency medical care at such events is a matter of mutual concern and interest to the Speedway and the County; and WHEREAS, detailed joint and cooperative arrangements with respect to such events will mutually benefit the Speedway and the County; and WHEREAS,the County and the Speedway desire to provide such cooperative emergency medical care; NOW THEREFORE,in consideration of the premises and the mutual covenants and conditions set forth below,the County and the Speedway agree as follows: 1. The County agrees to provide emergency care providers certified at the Emergency Medical Technician and/or Paramedic level for events at the Speedway as outlined in the Orange County Speedway 2001 Schedule. (Attachment A) / 3 2. The County agrees to provide one ambulance, two (2)paramedics with equipment, and three (3)Emergency Medical Technicians for scheduled spectator events. Additional coverage will be negotiated at the time of need. 3. The County agrees to keep records of patients seen at the Speedway while covering Speedway events under this contract and,with the consent of the patient,to provide such records to the Speedway, upon its request. Data available to the County from the records of patients seen at the Speedway which is clearly not patient identifying may be provided to the Speedway,upon request of the Speedway and when appropriate. 4. The Speedway shall compensate the County for emergency medical services provided pursuant to this contract by paying to the County a sum based on a rate of $50.00 per hour per paramedic, $50.00 per ambulance, and$20.00 per each additional EMT(above the two included with the ambulance) for each event covered. These hours will include preparation and travel time of one(1)hour for each event plus the coverage time per event. The county shall submit an invoice for these events on a regular basis and payment by the Speedway shall be made to the order of the County and mailed to Orange County Emergency Management ,P. O. Box 8181,Hillsborough,N. C. 27278. 5. The personnel providing the emergency medical services shall report to the Speedway at the time agreed upon by the Speedway and the County. 6. The contract may be reviewed annually no later than January 1, and may be renewed,modified, or amended at that time, or at any other time,upon the mutual written agreement of the parties. 7. This contract may be terminated at any time by either party by giving 90 days notice to the other party in writing. 4 ! 8. If either party defaults in its obligations and does not cure such default within ten(10) days of receipt of notice of such default, the non-defaulting party may immediately terminate the contract. IN WITNESS WHEREOF,the parties hereto have duly and validly authorized and executed this contract as of this day of , 2002. OCR,INC. By: WILLIAM M. LAMM,Vice President and Operations Manager COUNTY OF ORANGE Barry Jacobs,Chair,Board of County Commissioners ATTEST: County Clerk Approved as to form: County Attorney f 5 Orange County Speedway 2002 Racing Schedule March 23'd Season Opener 7:30 start March 30`" Race 7:30 start April 6' Race 7:30 start April 20" Race 7:30 start April 27`" Race 7:30 start May 11'" Race 7:30 start May 25'" Race 7:30 start June 1" Race 7:30 start June 8`" Race 7:30 start June 15'"° Race 7:30 start June 22°d Race 7:30 start June 29'" Race 7:30 start July 13' Race 7:30 start July 20'" Race 7:30 start August 3'd Race 7:30 start August 10' Race 7:30 start August 31" Race 7:30 start September 14'" Race 7:30 start September 21" Tentative Rain make-up date 7:30 start October 26`" Halloween Classic Race 7:30 start October 27`" Halloween Classic (cont'd) 7:30 start