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HomeMy WebLinkAboutAgenda - 03-19-2002 - 7b t i 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 19, 2002 Action Agenda Item No. _ SUBJECT: NCDOT Community Transportation Program Capital Grant DEPARTMENT: Aging/OPT PUBLIC HEARING: (Y/N) Yes ATTACHMENT(S): CTP Capital Grant Application INFORMATION CONTACT: * Purchase of Modular Unit to House Jerry Passmore, ext. 2009 OPT at Motor Pool Al Terry, ext. 2002 * Park & Ride Lot Paving for Triangle TELEPHONE NUMBERS: Transit Authority and OPT Use Hillsborough 732-8181 * Purchase of Two Printers for Use by Chapel Hill 968-4501 OPT Durham 688-7331 * Purchase of OPT Bus Stop Signs Mebane 336-227-2031 PURPOSE: To conduct a public hearing and to approve a FY 2002/03 Community Transportation Program (CTP) Capital Needs application to the North Carolina Department of Transportation, Public Transit Division for a total of$197,037 with a $21,893 local match. The funds would cover a modular unit for the Orange Public Transportation (OPT) administration, the Northern Human Services Center parking lot paving, two printers for OPT and OPT bus stop signage. BACKGROUND: The North Carolina Department of Transportation (NCDOT), Public Transportation Division accepts annual requests for capital needs from county community transportation programs. Orange Public Transportation is eligible to make an application. OPT is requesting funds ($167,000) to locate anew modular unit ( 27.5' x 66' =1808 sq. ft.) at the Public Works site. If approved, OPT administration and all vehicles would be relocated from the Whitted Human Services Center close to the County Motor Pool and refueling station. This move would enhance the parking facilities at the Whitted Building and remove OPT functions from residential neighborhoods. On August 18, 1998, the Board of County Commissioners approved designating the Northern Human Services Center's southern parking lot as a Regional Park & Ride lot in order to promote more car and van pooling in cooperation with Triangle Transit Authority. The capital request for$45,000 would pave the approximately 120' X 225' lot. The smaller capital needs request would be the replacement of two OPT printers ($5400) and additional OPT bus stop signage ($1530). FINANCIAL IMPACT: The NCDOT Community Transportation Program Grant requires a 10% local County match in the amount of$21,893 which would be included in the Department on Aging/OPT 2002-2003 proposed budget request. f 2 t RECOMMENDATION(S): The Manager recommends that the Board conduct the public hearing and approve the Community Transportation Program Capital Needs Application for FY 2002-03 and authorize the Chair to sign the Certified Statements of Participation. FY2003 Community Transportation Program(CTP)Grant Application CAPITAL SECTION 3 ATTACHMENT_4 Documentation of Capital Resources and Needs is required. You should have reached agreement with your consultant regarding your capital needs prior to submitting Part II of the CT?Application. Since capital funding can be very competitive and adequate state capital funds may not be available to meet all needs, applicants are encouraged to include as many facts as possible in regard to vehicle need and utilization. Applicants should be aware of their spare ratio,lift ratio,replacement vehicles needed,and any potential need to expand services when completing the documentation. Please remember to consider expansion equipment that may be needed should you apply and be approved for discretionary Rural General Public funding for FY 2002—2003. Proposals for capital assistance to meet facility and technology needs are optional. Applicants should assess their own capital needs and provide a prioritized listing of all capital needs by each individual item. When listing replacement vehicles,identify each vehicle to be replaced by the complete VIN,and indicate the type of replacement vehicle you are requesting.Also identify expansion vehicles by vehicle type,and"Expansion". Requested replacement vehicles will also be identified on the Replacement Vehicle tab of the budget for Part 11 of the CT?application. If meal delivery services or other incidental use of vehicles does not conflict with the provision of transit services or result in a reduction of public transportation service,then the CTP recipient may use system vehicles for these purposes. For example, if your system chose to transport meals during midday"down"periods,but then received eligible requests for transportation of human service agency or public passengers during this period of time,then your system is required to prioritize the passenger's transportation requests before other needs. Meal delivery service would not be an excuse to reject these transportation requests. Incidental use is not considered in determining system vehicle needs. Documentation of Capital Needs Provide a Narrative in the Space Provided Below Orange Public Transportation,the rural transit provider for Orange County,request the purchase of a new facility to be placed on county owned land. This building is a modular unit that will meet standards for ADA. Orange County has land to permanently place the modular unit near the County Motor Pool operations site. This structure would enable Orange Public Transportation(OPT)to be recognized as a public transit system,remove current operations from residential area, and increase efficiency in maintaining vehicles. Currently, OPT is housed in the Richard E. Whiffed Building which includes Department of Social Services,Health Department,Public Library, Orange County Recreation and Parks and Department on Aging. We are physically located in three offices in the Department on Aging office complex. Relocation of OPT Administration and Vehicles will reduce traffic and parking congestion at the Whitted Building. Meetings are currently being held with County officials to determine several location options and feasibility of purchasing the modular structure. i 4 Itemized Prioritization of All Capital Needs Requested 1. Purchase of a modular facility to house Orange Public Transportation 2. Northern Human Services Center Park and Ride Lot 3. Purchase of network printers for CTS program 4. Bus Stop Signs 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 2 FY2003 Community Transportation Program (CTP) Grant Application 5 Project Nbr: 03-CT- July 2002-June 2003 PART II -CAPITAL,TECHNOLOGY,AND FACILITY BUDGET SUMMARY Legal Name of Subrecipient: Orange Public Transportation Subrecipient's Federal Taxpayer Identification Number: 56-6000 Period of Performance: July 1, 2002 - June 30, 2003 NCDOT I. Total Project Expenditures Requested Approved (NCDOT Maximum Participation Amounts) Replacement Vehicle Expenses $ 0 $ 0 Expansion Vehicle Expenses $ 0 $ 0 Other Capital Expenses $ 1,530 $ 0 Technology Expenses $ 5,400 $ 0 Facility Expenses $ 212,000 $ 0 Total $ 218,930 $ 0 R. Funding (Do not complete this section) Total Federal NCDOT Loaf 100% 10% Replacement Vehicles $0 $0 $0 $0 100% 10% Expansion Vehicles $0 $0 $0 $0 100% 10% Other Capital $0 $0 $0 $0 100% 0% 90% 10% Technology $0 $0 $0 $0 100% 0% 90% 10% Facility $0 $0 $0 $0 Total Funding $0 $0 $0 $0 Page 3 Attachment 3 FY2003 Community Transportation Program(CTP)Grant Application 6 ' Project Number: 03-CT- 0 PROPOSED PROJECT BUDGET FACILITY EXPENSES(Dept.4529) Subrecipient: NCDOT Maximum Object Participation Code Title Total Cost (state use only) Facilities 589 Facility improvement: May include complete renovation or limited improvements or repairs. 'Materials ; Labor Re air/Renovation;re uested ",Cost Cost Purchase-V a new`:Modular Unit $167,000 $0 167,000 Res ftbe=Northern Human""Sery Cent" $20,000 $25,000 45,000 0 0 0 0 0 0 0 0 597 Building Security/Surveillance Equipment:Cost and installation of security systems and surveillance equipment for transit system's admin or maintenance facility. TOTAL FACILITY IMPROVEMENTS: $212,000 $0 Do you currently operate out of this location? Yes No X If you DO NOT currently operate out of this location,what is the anticipated date that you will occupy this location? Date: Sep-02 What is the total square footage of the facility? Sq. Ft.: 1808/27000 Is this facility shared for other uses or with other entities? Yes x No If yes, list entitites,square footage occupied,and purposes: ..,,Entity S .',Feet Purpose, plead.Start Pre K School Cedar Grove Day Care D2 care-: Northern Orange Senior'Center' Senior Nutrition Do you have a list of qualified DBE contractors in your area? Yes No X NOTE: YOU MUST OWN THE FACILITY TO BE ELIGIBLE TO APPLY FOR FUNDING FOR THESE PURPOSES. YOU MUST SUBMIT A COPY OF THE TITLE(DEED) OF OWNERSHIP WITH THIS APPLICATION FOR FUNDING CONSIDERATION. Provide a narrative description of renovations and/or repairs requested-attach as a separate page. Page 6 t FY2003 Community Transportation Program(CTP)Grant Application Project Nbr: 03-CT.0 7 PROPOSED PROJECT BUDGET TECHNOLOGY EXPENSES(Dept.4528) Subrecipient: Orange Public Transportation NCDOT Maximum Object Participation Code Title Total Cost (state use only) 520 Technology 521 Personal computers(includes CPU, 19"monitor,keyboard,mouse and Microsoft Office 2000 software,2 yr.technical support contract): Replacement ♦E::= X 0 EExxpa—nsionn� --►� X 0 Total number of computer u Total projected cost for 521: 0 0 522 Printer(non-network) Replacement -*E= X 0 Expansion -+-L�� X 0 Printer(network) Replacement —o f= X � 0 I Expansion J 4 $2,700 X 0 5,400 Total number of printers © Total projected cost for 522: 5,400 523 Software: List(including#of licenses-and describe intended use) 524 Telephone system(new or replacement telephone system- See Technology Plan for description) Describe: 525 Advanced technology(See Technology Plan for description) Describe: TOTAL TECHNOLOGY EXPENSES: $5,400 $0 f � :553 ReparStaticin„ gd taeXend tri th g tagsf e 1asq nstallapn, f .E-.ik��tS44 Sam s e„ v a' G ¢pt k i i i d1 Iffi, TOTAL CAPITAL EXPENSES: $1,530 $0