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HomeMy WebLinkAboutAgenda - 06-21-2022; 8-p - Revised Memorandum of Understanding (MOU) for the Orange County Partnership to End Homelessness (OCPEH) 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 2022 Action Agenda Item No. 8-p SUBJECT: Revised Memorandum of Understanding (MOU) for the Orange County Partnership to End Homelessness (OCPEH) DEPARTMENT: Housing and Community Development ATTACHMENT(S): INFORMATION CONTACT: Attachment 1: Revised Memorandum of Corey Root, Director, Housing and Understanding for the Community Development, (919) 245- Orange County Partnership 2490 to End Homelessness PURPOSE: To approve and confirm an update to the Orange County Partnership to End Homelessness Memorandum of Understanding that reflects operations in place since Fall 2020. BACKGROUND: In April 2008, the Orange County Board of Commissioners, the Chapel Hill Town Council, the Carrboro Board of Aldermen (now Town Council), and the Hillsborough Board of Commissioners endorsed the Orange County 10-Year Plan to End Chronic Homelessness and entered into a Memorandum of Understanding to fund a Partnership Coordinator position and support the Plan's implementation by the Orange County Partnership to End Homelessness. In November 2014, the BOCC authorized an update to the MOU to reflect how the Orange County 10-Year Plan to End Chronic Homelessness had evolved to become an on-going program, which the Partnership to End Homelessness implemented. Since 2014, the Partnership has grown to include a Homeless Programs Manager, a Housing Access Coordinator, and a Homeless Programs Coordinator, and the existing MOU needs other relevant updates to accurately reflect the work and structure of the Partnership. The current revision of the MOU incorporates these updates and has been approved by the Town of Hillsborough Board of Commissioners on June 13, 2022, the Carrboro Town Council on June 14, 2022, by the Chapel Hill Town Council on June 15, 2022. The OCPEH Executive Team, made up of the elected members serving on the OCPEH Leadership, plan to discuss the overall structure and work of the Partnership in the coming year. Staff plan to present those potential changes for review by the Board of County Commissioners and the Town elected boards in the near future. FINANCIAL IMPACT: The MOU commits the County and municipalities to ensure funding for the Homeless Programs Manager, Housing Access Coordinator, and Homeless Programs Coordinator positions and operating expenses, but does not require such funding to be provided if not available. The Orange County portion of FY 2022-23 funding for these positions and the 2 related operating expenses in addition to funding for Rapid Re-housing, SOHRAD (Street Outreach, Harm Reduction and Deflection), and the Housing Stability and Locator positions, is $259,752. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts applicable to this item. RECOMMENDATION(S): The Manager recommends that the Board approve and authorize the Chair to sign the revised Memorandum of Understanding for the Orange County Partnership to End Homelessness. 3 Attachment 1 Memorandum of Understanding between Orange County and the Towns of Chapel Hill, Carrboro, and Hillsborough: Orange County Partnership to End Homelessness (OCPEH) Whereas, in April 2008, the Orange County Board of Commissioners, Chapel Hill Town Council, Carrboro Town Council , and Hillsborough Board of Commissioners endorsed the Orange County 10-Year Plan to End Chronic Homelessness and entered into a memorandum of understanding to fund and support the Plan's implementation by the Orange County Partnership to End Homelessness (OCPEH), and Whereas, the Partnership has made significant progress in ending and preventing homelessness in Orange County over the past fourteen years, and Whereas, the parties to this Memorandum came together and revised this Memorandum of Understanding in 2015, and Whereas, reflecting a combination of national best practices, national funding models, and local experience, the Orange County 10-Year Plan to End Chronic Homelessness has evolved to become an ongoing program, the Orange County Plan to End Homelessness, and Whereas, the role of the Partnership is to implement Orange County's Plan to End Homelessness and serve as the Continuum of Care for Orange County, and Whereas, the parties to this Memorandum understand the value of this work to each jurisdiction and accordingly intend to continue to fund and support it, and Whereas, the initial 10-Year Plan created a body called the Executive Team, now called the Leadership Team, consisting of representatives appointed from each of the above governmental partners and a cross-section of community representation, charged with providing oversight and direction to the plan, and the parties to this Memorandum intend for the Leadership Team to continue to perform this role, and Whereas, the parties to this Memorandum intend to continue funding the Partnership's Homeless Programs Manager and Housing Access Coordinator, and provide partial funding for the Homeless Programs Coordinator, all of whom have job responsibilities outlined in a Job Description(Attachment A), and Whereas, in order to implement the Plan, the Partnership is providing direct service programs via pass-through funding from other sources, and Whereas, the four elected appointees continue to recommend and serve on the OCPEH Executive Team, which shall consist of the four elected appointees, to ensure that the interests of all four funding jurisdictions are consistently represented; 4 The parties to this Memorandum hereby clarify the roles and responsibilities of each body as it relates to funding and oversight. A. The Executive Team will: 1. Provide ongoing supervision of the Homeless Programs Manager(HPM) through the County Manager by: i. Conducting joint annual performance reviews of the HPM with the County Manager, after gathering input from the Chair of the Leadership Team and others, as appropriate; ii. Approving an annual work plan for the HPM based on the goals of the Plan, subject to final approval by the County Manager; iii. Meeting with and reviewing the work plan with the HPM and the County Manager quarterly; iv. Participating in interviews for the hiring of the HPM; v. Making recommendations to the County Manager regarding performance concerns related to the HPM. 2. Operate its program on the same fiscal year as that operated by the Towns and County. 3. Not have supervisory authority over any Town or County staff who may be assigned to provide assistance to the Leadership Team or Executive Team. 4. Meet quarterly, with staff support, to review progress under the annual work plan. B. Towns and the County will: 1. Provide office space and supplies for the use of the Partnership staff as needed and available. 2. Provide staff assistance as needed to support the Executive Team and Leadership Team subject to Town Manager and County Manager direction. 3. Provide an annual appointment from the elected governing bodies to the Leadership/Executive Team. 4. Assist with the annual implementation efforts of the Plan. 5. Continue to support the Partnership. 6. Determine the amount of funding to be provided by each partner by utilizing a population-based formula based on the latest Census data. 2 5 Based upon the 2020 Census data, the percentage contributions, subject to each jurisdiction's approval, are as follows: • Orange County 39.5% • Town of Chapel Hill 39.7% • Town of Carrboro 14.3% • Town of Hillsborough 6.5% 7. Receive an annual report from the HPM. 8. Not be required or expected to continue funding Partnership staff should the funding not be available through any one or more of the other partners. 9. Not require or suggest the HPM perform work on goals that are not in her/his work plan for the Partnership. C. The Plan is understood to be a living document that the Partnership will update over time to reflect its accomplishments and the evolution of policies, evidence- based practices, and funding. D. This Memorandum supersedes the 2015 Memorandum of Understanding that supported the Orange County 10-Year Plan to End Chronic Homelessness. It will remain in effect for one year from the date of its adoption by all Parties. Memorandum will be renewed for up to five additional two-year terms if agreed upon by all parties. Revisions will be presented to the Executive Team for consideration no later than the final quarterly meeting of the Executive Team prior to expiration of the one year term. Any Party hereto may withdraw from the Memorandum by providing written notice to every other Party at least 6 months prior to the start of the fiscal year in which the Party wishes to withdraw. [SIGNATURES TO FOLLOW] 3 6 Wherefore the Parties hereto have set their hands and seals on the day and dates recorded below. ORANGE COUNTY Renee Price, Chair ATTEST STATE OF NORTH CAROLINA ORANGE COUNTY I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that , personally came before me this day and acknowledged that she is the Clerk to the Board of Commissioners for Orange County, North Carolina and that by authority duly given and as the act of said County, the foregoing instrument was signed in its name by the Chair of said Board of Commissioners and attested by her as Clerk to said Board of Commissioners. Witness my hand and official stamp or seal this day of , 20 Notary Public (Notary Seal) My commission expires: 4 7 TOWN OF CHAPEL HILL Pam Hemminger, Mayor ATTEST STATE OF NORTH CAROLINA ORANGE COUNTY I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that , personally came before me this day and acknowledged that he/she is the Town Clerk for the Town of Chapel Hill, North Carolina and that by authority duly given and as the act of said Town, the foregoing instrument was signed in its name by the Mayor of the Town of Chapel Hill,NC and attested by her as Town Clerk for the Town of Chapel Hill,NC. Witness my hand and official stamp or seal this day of , 20 Notary Public (Notary Seal) My commission expires: 5 8 TOWN OF CARRBORO Damon Seils , Mayor ATTEST STATE OF NORTH CAROLINA ORANGE COUNTY I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that , personally came before me this day and acknowledged that she is the Town Clerk for the Town of Carrboro, North Carolina and that by authority duly given and as the act of said Town, the foregoing instrument was signed in its name by the Mayor of the Town of Carrboro, NC and attested by her as Town Clerk for the Town of Carrboro,NC. Witness my hand and official stamp or seal this day of , 20 Notary Public (Notary Seal) My commission expires: 6 9 TOWN OF HILLSBOROUGH Jenn Weaver, Mayor ATTEST STATE OF NORTH CAROLINA ORANGE COUNTY I, the undersigned Notary Public of the County and State aforesaid, do hereby certify that , personally came before me this day and acknowledged that he/she is the Town Clerk for the Town of Hillsborough, North Carolina and that by authority duly given and as the act of said Town, the foregoing instrument was signed in its name by the Mayor of the Town of Hillsborough, NC and attested by her as Town Clerk for the Town of Hillsborough,NC. Witness my hand and official stamp or seal this day of 120 Notary Public (Notary Seal) My commission expires: 7