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Agenda - 06-21-2022; 8-i - JCPC Certification and County Plan for FY 2022-2023
1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 21, 2022 Action Agenda Item No. 8-i SUBJECT: JCPC Certification and County Plan for FY 2022-2023 DEPARTMENT: Social Services ATTACHMENT(S): INFORMATION CONTACT: 1. NC Department of Public Safety Nancy Coston, 245-2802 Juvenile Crime Prevention Council Sharron Hinton, 245-2840 Certification 2. Juvenile Crime Prevention Council County Plan 2022-2023 PURPOSE: To approve the Orange County Juvenile Crime Prevention Council (JCPC) Certification and County Plan for FY 2022-2023. BACKGROUND: Orange County receives $359,096 from the NC Department of Public Safety to provide program services to juvenile offenders through the JCPC. The County is required to provide a 30% match which totals $107,729, which was included in the Manager's Recommended 2022-23 budget. (Note: The attached funding grid reflects the County match as well as other local dollars awarded to the program agencies.) Every JCPC in the State of North Carolina must be certified to perform the legislated duties outlined in the North Carolina General Statutes. The certification verifies that the local JCPC has completed the following responsibilities in its efforts to function within the guidelines of legislation: • Membership: positions are filled and appointed by the County Commissioners with staggered terms; • By-laws: the JCPC has current bylaws; • Policies and Procedures: the JCPC has written policies and procedures for funding of programs and conflict of interest; • Leadership: the JCPC has a Chair and Vice-Chair at a minimum; • Minutes: minutes of meetings are recorded and maintained; • Meetings: the JCPC meets at least bi-monthly and a majority of members is required to conduct business; • Program Monitoring/Evaluation: the JCPC monitors and evaluates all funded programs; • Media and Requests for Proposal (RFP): the JCPC communicates through the media and by written RFP the availability of funding to all public and private non-profit agencies and interested community members that serve at-risk children and their families; • Public Awareness: the JCPC announces meetings in advance to the public and makes the community aware of the results of the planning process; • Risk Factor Assessment: the JCPC documents prioritization of risk factors; 2 • Comprehensive Strategy Assessment: the JCPC documents services available to meet prioritized risk factors and an assessment of gaps issues and barriers to needed services; • Needed Interventions: the JCPC documents the prioritized, needed interventions; • Outcomes and Strategies: the JCPC reviews juvenile justice data and develops specific outcomes and strategies for implementation; • Funding: the JCPC Annual Plan includes the Funding Plan. FINANCIAL IMPACT: The Certification document must be received by the NC Department of Public Safety, Division of Adult Correction and Juvenile Justice, by June 30, 2022 in order for local program funds to be disbursed beginning in the month of July. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board approve the JCPC Certification and County Plan for FY 2022-2023 and authorize the Chair to sign the associated documents. 3 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS G.S. 14313-853 allows for a 2-year funding cycle for programs that meet the requirements of the statute and have been awarded funds in a prior funding cycle. Indicate below if the JCPC plans to allow for a 1-year or 2-year funding cycle. 1-Year Funding: FY 2021-2022 Membership A. Have the members of the Juvenile Crime Prevention Council been appointed by county commissioners? B. Are members appointed for two-yearterms and are those terms staggered? Yes C. Is membership reflective of social-economic and racial diversity of the community? Yes D. Does the membership of the Juvenile Crime Prevention Council reflect the required positions ai 'provided by N.C.G.S. §143B-846? No If not, which positions are vacant`and:why? Chief of Police or designee -council member left job mid-year and efforts to find repladement have Been unsuccessful; will reach out tO'local lavv enforcement.. Person Under the Age of 21 -recruitment efforts to find new representative have. een unsuccessful ttiill conduct outreach to local schools and youth serving organizations to try to find an inte rested.youth. Member,of,Buslness Committee -recruitment efforts to find new representative have been unsuccessful; will conduct outreach to local chambers of commerce. RepresentativelParks and Rec-council member left mid-year and efforts to find replacement have been unsuccessful; will continue outreach to local parks and rec departments to try to find representative Organization A. Does the JCPC have written Bylaws? Yes B. Bylaws are Attached. C. Bylaws contain Conflict of Interest section per JCPC policy and procedure. e D. Does the JCPC have written policies and procedures for funding and review? E. These policies and procedures Attach F. Does the JCPC have officers and are theyelected annually,.? Yes Meetings V.. Yes A. JCPC meetings are considered open and public notice of meetings is provided. B. Is a quorum defined as the majority of membership and required to be present in order to cond ,N siness a JCPC meetings? Yes C. Does the JCPC meet six(6)tunes a year at a minimum? Yes D. Are minutes taken'at-all official meetings? =° Yes E. Are minutes distributedpriorto'or,during subsequent meetings? ''�, Yes Planning A. Does the`,JCPC conduct a biennial planning process which includes a needs assessment, monitoring of programs and funding allocation process? Yes B. I''sthis Biennial Plan presented to the Board of County Commissioners and to DPS71,. Yes C. I''sthe Funding,Plan approved by the full council and submitted to Commissioners for'their approval? Yes Public Awareness A. Does the JCPC communicate the availability of funds to all public and private non-profit agencies which serve children or their families and to other interested community members? Yes M RFP, Distribution List, and Advertisement attacfied Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 4 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS B. Does the JCPC complete a biennial needs assessment and make that information available to agencies which serve children or their families, and to interested community members? Yes No Overdue Tax Debt A. As recipient of the county DPS JCPC allocation, does the County certify that it has no overdue tax debts,as`' defined by N.C.G.S. §105-243.1, a: e Fedeal, State, or local level? Yes Briefly outline the plan for correcting any ar*as1of standards non-compliance. Not applicable ` v Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 5 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Instructions: N.C.G.S. § 14313-846 specifies suggested:members be appointed by county commissioners to serve Xthe. Juvenile Crime Prevention Councils. In certain categories, a designee may be appointed to serve. Please indicatperson appointed to serve in each category and his/her title. Indicate appointed members who are designees for positions. Indicate race and gender for all appointments.-. Specified Members Name Title Designee Race Gender 1) School Superintendent or designee Charlos Banks Senior Executive Black or A n- k.emale Director of Student American 16 Services 2) Chief of Police or designee 3) Local Sheriff or designee Tina Sykes Lieutenant 0 White Female 4) District Attorney or designee Rachel Gessouroun Assistant District d White Female Attorney 5) Chief Court Counselor or designee Amanda Farris Chief Court Counselor White Female 6) Director, Local Management Entity/ Laurie Williamson System of Care White Female Managed Care Organization(LME/MCO),or Coordinator 0 designee 7) Director DSS or designee Bernard Miles CPS Treatment Black or African- Male Supervisor American 8) County Manager or designee Sharron Hinton Human Services Black or African- Female Manager American 9) Substa " "',Abuse Professional Carol McClelland Director of Outpatient White Female Services 10) Member of Faith Community Kysha Thompson Pastor Black or African- Fe American 11) County Commissioner Amy Fowler Orange County White e .. Commissioner 12) A Person Under the Age of 21 13) A Person Under the Age of 21, or a member Lateef Mitchell Student Community Black or African- Male of the public representing the interests of Support Liaison American families of at-risk juveniles 14) Juvenile Defense Attorney Crista Collazo Assistant Public White Female Defender 15) Chief District Judge or designee Hathaway District Court Judge White Male Pendergrass 16) Member of Business Community 17) Local Health Director or designee Dana Crews Division Director for Black or African- Female Community Health ..[✓[(✓ American Services 18) Rep. United Way/other non-profit Gayane Chambless Coordinator, Orange, White Female Partnership for AL"r Alcohol and Drug Free Youth 19) Representative/Parks and Rec 20) County Commissioner appointee Jon Berkeley Court Counselor Black or African- Male American 21) County Commissioner appointee Tami Pfeifer Youth Behavioral White F We Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 6 JUVENILE CRIME PREVENTION COUNCIL CERTIFICATION STANDARDS Specified Members Name Title Designee Race Gender Health Liaison 22) County Commissioner appointee 23) County Commissioner appointee 24) County Commissioner appointee 25) County Commissioner appointee 26) County Commissioner appointee Form JCPC/OP 002(a)Juvenile Crime Prevention Council Certification DRAFT Form structure last revised August 2020 NC Department of Public Safety 7 SECTION VI: BUDGET NARRATIVE JCPC Administration Fiscal Year FY 22-23 Item# Justification Expense In Kind Expense 220 Food for meetings ($375 x 6 JCPC meetings =$2,250; $200 x $2,650 1 funding committee meeting; $200 x 1 risk and needs committee meeting: totals$2,650) 390 Training(s)for JCPC members, JCPC program providers and $5,592 community stakeholders 430 Copier rental (—$166 x 12 months = $2,000) $2,000 TOTAL $10,242 Annual Expense Annual In Kind Job Title Wages Wages TOTAL Form JCPC/PA 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety 8 SECTION VII Program: JCPC Administration Fiscal Year: FY 22-23 Number of Months: 12 Cash In Kind Total I. Personnel Services $0 120 Salaries&Wages $0 180 Fringe Benefits $0 190 Professional Services" $0 *Contracts MUST be attached II. Supplies & Materials $2,650 $2,650 210 Household&Cleaning $0 220 Food&Provisions $2,650 $2,650 230 Education&Medical $0 240 Construction&Repair $0 250 Vehicle Supplies&Materials $0 260 Office Supplies and Materials $0 280 Heating&Utility Supplies $0 290 Other Supplies and Materials $0 III.Current Obligations &Services $5,592 $5,592 310 Travel&Transportation $0 320 Communications $0 330 Utilities $0 340 Printing&Binding $0 350 Repairs&Maintenance $0 370 Advertising $0 380 Data Processing $0 390 Other Services $5,592 $5,592 IV. Fixed Charges &Other Expenses $2,000 $2,000 410 Rental or Real Property $0 430 Equipment Rental $2,000 $2,000 440 Service and Maint.Contracts $0 450 Insurance&Bonding $0 490 Other Fixed Charges $0 V. Capital Outlay $0 [This Section Requires Cash Match] 510 Office Furniture&Equipment $0 530 Educational Equipment $0 540 Motor Vehicle $0 550 Other Equipment $0 580 Buildings,Structure&Improv. $0 Total $10,242 $10,242 Form JCPC/PA 004 JCPC Program Application DRAFT Form structure last revised 12/31/2012 Department of Public Safety 9 BY-LAWS ORANGE COUNTY JUVENILE CRIME PREVENTION COUNCIL ARTICLE I: NAME AND PURPOSE Section 1 General Statute 143B-845 - 852 sets out that it is the intent of the General Assembly to prevent juveniles who are at risk from becoming delinquent and develop community-based alternatives to youth development centers and to provide community-based delinquency, substance abuse and gang prevention strategies and programs. The statute also says that the General Assembly intends to provide non- institutional disposition alternatives that will protect the community and juveniles. These programs and services are to be planned at the local level by local Juvenile Crime Prevention Councils (hereinafter referred to as The Council) in partnership with the state. Section 2 The name of this body shall be the Orange County Juvenile Crime Prevention Council. Section 3 The Council is created by the General Assembly and accountable to the Orange County Board of Commissioners, (hereafter referred to as County Commissioners). The Council is made up of interested Orange County citizens and professionals. Section 4 An important function of The Council is to make recommendations to the County Commissioners regarding the expenditure of funds for programs geared toward the prevention of and intervention into juvenile delinquency and to provide oversight to those programs funded to provide services. Section 5 Review the needs of juveniles in Orange County who are at risk of delinquency or who have been adjudicated undisciplined or delinquent, evaluate the resources available to address those needs, and develop strategies to address unmet needs. Section 6 Fund direct services to intervene and appropriately respond to and treat the needs of juveniles at risk of delinquency through the study of juvenile risk/needs data as well as other community data. 10 Section 7 Fund direct services to intervene and appropriately respond to the needs of juveniles who have been associated with gang activity or who are at risk of becoming associated with gang activity. Section 8 Ensure that appropriate intermediate dispositional options are available and shall prioritize funding for dispositions of intermediate and community level sanctions for court adjudicated juveniles under minimum standards adopted by the Department of Public Safety, Division of Adult Corrections and Juvenile Justice. Section 9 Evaluate programs funded by The Council as a condition of continued funding. Section 10 Increase public awareness of the causes of delinquency and of strategies to reduce the problem. Section 11 Plan for a permanent funding stream for delinquency prevention programs. Section 12 Comply with current DPS JCPC Policies and Procedures. ARTICLE II: MEMBERSHIP Section 1 For Orange County to receive funding, the County Commissioners must appoint a Council that consists of not more than 26 members and should include, if possible, the following: 1. The local school superintendent or designee; 2. The chief of police in the county or designee; 3. The local sheriff, or designee; 4. The district attorney, or designee; 5. The chief court counselor, or designee; 6. Director, Local Management Entity/Managed Care Organization (LME/MCO), or designee abuse authority, or designee 7. The director of DSS, or designee; 8. The county manager, or designee; 9. The substance abuse professional; 10. A member of faith community; 11. A county commissioner; 12. Two persons under the age of 21, or one person under the age of 21 and one member of the public representing the interests of families of at-risk juveniles 13. A juvenile defense attorney; 14. The Chief District Court Judge or designee; 15. A member of the business community; 16. The local health director, or designee; 17. A representative of United Way or other non-profit; 11 18. A representative of local parks and recreation; and 19. Up to seven members appointed by the board of county commissioners. Section 2 Each member shall serve a term of two years and may be reappointed by the County Commissioners. Terms of appointment shall begin July 1" of each year. Section 3 The Council shall make recommendations to the County Commissioners to fill any membership vacancies. Section 4 Three consecutive unexcused absences shall constitute grounds for replacement. Members are expected to notify the chairperson in advance of scheduled meetings if unable to attend. Section 5 A quorum shall be a majority of appointed members. ARTICLE III: OFFICERS Section I The offices shall consist of a Chairperson, Vice-Chair, Secretary and Treasurer(optional) Section 2 These officers shall be elected from The Council membership on an annual basis and on or before the first meeting of the fiscal year and may succeed themselves. The elected officers of The Council shall include: 1. Chair—Shall preside over all meetings with a set agenda and shall decide all matters of order and procedures subject to these Bylaws; has the authority to appoint committee members and subcommittees as necessary to conduct business of The Council; accountable to the JCPC and DPS for the expenditures of the JCPC administrative funds and ensures all fiscal reports for these funds are completed and submitted to DPS by the established DPS due dates; responsible for approving JCPC Program Agreements, Program Agreement Revisions, Third Quarter Accountings and Final Accountings through the DPS electronic signature process; responsible for the submission of the Annual Report,County Funding Plan,JCPC Certification and other fiscal/funding documents per direction of DPS. The Chair represents The Council before the County Commissioners and other agencies and community groups. 2. Vice-Chair—Shall serve as acting Chair in the absence of the Chair and as such shall have the same power and duties as the Chair when presiding. 12 3. Secretary —Shall assist the Chair/Vice-Chair regarding the organization and planning of meetings for The Council; takes minutes for all of The Council proceedings and makes them available to The Council members by the next scheduled meeting; records all resolutions and votes-taken in matters; sends notices regarding meetings as requested by the Chair/Vice-Chair; keeps an accurate and current membership list, takes roll and determines a quorum for all meetings of the general membership. NOTE: The Council may recruit a community volunteer for this position or, approve JCPC firnds to pay someone to fulfil this position through a Contract for Professional Services. When contracting for this position, a Secretary ivill not be an elected Officer of The Council in order to comply ivith statute of council members not being financially compensated. 4. Treasurer, optional - Shall be accountable to The Council and DPS for the expenditures of the JCPC administrative funds; submits all fiscal reports to DPS by the established due dates to include Third Quarter Accounting, Final Accounting and Program Agreement Revisions, as needed,throughout the year. NOTE: The Council nzay reply on the elected officers and/or volunteer/contracted position to fulfill these responsibilities. Section 3 Removal from The Council A member shall be removed for malfeasance or nonfeasance as determined by the County Board of Commissioners. Additionally, the County Board of Commissioners may remove a member upon the recommendation of the Council for any of the following reasons: 1. Absence, without excuse, from three (3) scheduled meetings, within one year. 2. Failure to participate in the work of The Council 3. Conduct that demonstrates a lack of responsibility or is unbecoming of The Council. ARTICLE IV: MEETINGS Section I The Council shall meet at least bi-monthly or more often if a meeting is called by the Chairperson. Section 2 All meetings shall follow Open Meetings Law and conducted in accordance with Robert's Rules of Order. 13 Section 3 Meetings may be held in-person or at the discretion of the Chair, virtually. Meetings conducted in-person, shall offer the option for attendees to join the meeting virtually. Members joining a virtual meeting shall count towards the quorum and count as actual attendance for that JCPC meeting. Section 4 The membership shall be notified of all meetings, in writing, or by phone at least five days prior to the meeting. Section 5 Minutes shall be taken at every meeting and distributed prior to or at the subsequent meetings. Section 6 Special Meetings 6.1 The Chairperson may call special meetings as deemed necessary to carry out the duties of The Council. 6.2 Notice of special meetings shall be given to The Council, in writing, by phone, or by email at least two days in advance. ARTICLE V: FUNDING PROCEDURES Section 1 Screening Applications for Funding. Section 1.1 All applications submitted to The Council will be screened by the Funding and Review Committee, Section 1.2 Proposals will be scrutinized according to whether they meet the needs as provided in the annual needs assessment, the requirements of the Request for Proposals (RFP) as well as for program effectiveness, staffing issues, amount requested and expectations of the program. Section 2. Voting to Fund Section 2.1 The Council, except as hereinafter excluded, will vote on the recommended funding provided by the Funding/Review Committee and may amend recommendations before a final vote. Section 2.2 Members of The Council who are affiliated with a program who is a recipient of funding shall not be eligible to vote on any business relating to that particular program. 14 Section 3 Approved or Disapproved. Section 3.1 The Council shall adopt procedures for program funding which are consistent with DPS JCPC Policies. Section 3.2 Funding Decisions 1. Applicants shall be notified of the funding decision, in writing, within ten(10) business days of the approved funding decision. 2. Notifications must include comments supporting (why or why not funded) the funding decisions. Section 3.3 Applicants May request, in writing to the JCPC Chair, the funding process protocol followed by The Council within five (5) business days of receiving the funding notification. Requests will be reviewed by the Funding Committee and presented to The Council at the next scheduled JCPC meeting following receipt of the request. The JCPC Chair or the Funding Committee Chair,will respond to the applicant, in writing, within ten (10) business days following the JCPC meeting. ARTICLE VI: JCPC MONITORING Section 1 The Monitoring Committee,comprised of JCPC members not affiliated with funded programs, shall conduct annual on-site monitoring visits of the JCPC funded programs. The committee chair is responsible for submitting the DPS form, JCPC Monitoring Report and Confidentiality Statement, and reporting the outcomes to The Council and DPS at the scheduled meeting following the monitoring visit. ARTICLE VII: CONFLICT OF INTEREST Section 1. Juvenile Crime Prevention Council (JCPC) members are public officers. N.C. Gen. Stat. § 14-234 requires that; 1. No public officer or employee who is involved in making or administering a contract on behalf of a public agency may derive a direct benefit from the contract except as provided in this section, or as otherwise allowed by law; and 2. A public officer or employee who will derive a direct benefit from a contract with the public agency he or she serves, but who is not involved in making or administering the contract, shall not attempt to influence any other person who is involved in making or administering the contract; and (3) No public officer or employee may solicit or receive any gift, reward, or promise of reward in 15 exchange for recommending, influencing, or attempting to influence the award of a contract by the public agency he or she serves. Accordingly, no JCPC member or managing staff may receive directly or indirectly, any funds disbursed from the State of North Carolina, except for duly, authorized staff compensation and benefits, and reimbursement for expenses actually incurred in connection with the Council's business and in accordance with final approved grant agreements. Orange County JCPC desires to require its members to avoid conflicts of interest or the appearance of impropriety in the disbursement of State funds; No member of the JCPC shall be deemed to benefit directly or indirectly from any contract or grant funded in whole or in part by State funds if he/she receives only the salary or stipend due to him/her in the normal course of employment with, or service to, said JCPC. These policies have been communicated to members and full disclosure has been provided for any possible appearance of conflict of interest that may exist. All members will be required to sign the conflict of interest disclosure policy on a yearly basis at the beginning of the fiscal year or upon appointment to the Board. Council members shall not use their official affiliation with the JCPC to secure preferential treatment for any juvenile. Council members shall not use confidential information regarding juveniles or their families, JCPC agencies or other council members for personal gain or benefit. Council members must disclose, in writing, by submitting the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DPS 13 001 c), a(potential) conflict of interest when the council member: 1. Is related to a program staff member; 2. Is related to another JCPC member; 3. Has/may have personal, financial, professional, and/or political gain at the expense or benefit of the JCPC, other than the benefit of therapeutic intervention for the juveniles and families served by JCPC funded programs; 4. Or a council member's family member participates in activities of, is a member of, or is an employee of a business entity that may be viewed as having direct or indirect influence over the JCPC's business; 5. Or a council member's family member may be viewed as having direct or indirect financial gain from personal or business investments/interest in real property held by that council member; 6. Received honorarium or other compensation outside of the scope of employment and operations that creates or appears to create bias; 7. Secured employment with a competing applicant for JCPC funding; and 16 8. Has a relationship other than professional with a JCPC funded program or applicant for funding, or any staff member or volunteer working for the program/applicant? A. Disclosure of any conflict of interest is mandated by statute. The Chair shall: 1. Initiate annual review of all conflict of interest disclosures and compare JCPC actions taken as a result of the disclosure to the JCPC's bylaws; and 2. Ensure all new and existing council members receive the DPS Conflict of Interest Disclosure Form for JCPCs (Form DJJ 13 001 c) and are made aware of the JCPC's conflict of interest policy, which states: The purpose of disclosure of financial and personal interests (business, professional, or political) of JCPC members is to avoid conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest behileen the member's private interest and his/her public ditties. It is critical to this process that JCPC members examine, evaluate, and disclose those personal and financial interests that may pose a real or potential conflict of interest. Each JCPC member must take an active, thorough, and conscientious role in the disclosure and review process, including having a complete knowledge of horn the JCPC member's private interests (business, professional, or political) might impact his/her position or duties on the council. JCPC members have an affirmative duty to provide any and all information that a reasonable person would conclude is necessary to disclose any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest behVeen the member's public and private interests; however the disclosure, review, and evaluation process is not intended to result in the disclosure of unnecessary or irrelevant personal information. Therefore,personal relationships that may inappropriately influence (bias) or appear to influence actions must be disclosed. Conflict means a conflict or the appearance of a conflict behi,een the private interests and official responsibilities of a person in a position of trust, including a Juvenile Crime Prevention Council member. Failure to disclose any conflicts of interest, potential conflicts of interest and the appearance of conflicts of interest within the JCPC may result in the DPS cessation of any fitrther State finds. To comply with this mandate and with DPS JCPC Policy (1 Operations: JCPC Operations), the Orange County Juvenile Crime Prevention Council adopts the use of the DPS JCPC Conflict of Interest Disclosure Form for JCPC Members (Form DPS 13 001 c Conflict of Interest Disclosure Form for JCPC Members). 3. Any action taken by The Council in response to a conflict of interest being disclosed by a JCPC member shall be recorded in the minutes of the meeting 17 ARTICLE VIII BY-LAWS AMENDMENTS Section 1 Amendments to these Bylaws require a majority vote of members Section 2 Amendments are permissible at any time but must be brought before The Council at least one meeting prior in which the vote will be taken. These Bylaws shall become effective immediately upon approval of a majority vote by The Council. Amended Bylaws respectfully submitted to The Council for review on this date: Aug 7, 2020. Adopted as amended as of this date: Oct 2, 2020. eignatt=ure: Bernard Miles, Chair Orange County Juvenile Crime Prevention Council 18 Orange County Juvenile Crime Prevention Council Meeting Friday,August 6, 2021 (12:00noon—2:OOpm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Carol McClelland,Tami Pfeifer,Amanda Farris,Meg McGurk, Donna King, Bernard Miles, Gayane Chambless,Hathaway Pendergrass, Crista Collazo, Jamezetta Bedford, Susan Worley, Kelsey Mosley, Lia Kaz,Val Hanson, Latiff Mitchell, Toshina Wiggins, Denise Briggs, Rebekah Rapoza(*Members in bold) Absent: Greg Rouse, Luke Dennis, Blair Nell, Robyn Glass, Charlos Banks Excused: Sherita Cobb, Megan Johnson, Tina Sykes, Stephanie Jones, Amy Fowler, Welcome The meeting opened with a welcome from Chair, Sharron Hinton and introductions. Agenda was shifted around to allow time for more members in join in order to reach quorum. Program Updates Dispute Settlement Center—July has been pretty slow so far and they haven't received any new referrals. Last year, as with other programs, they had low referral rates and served a total of 14 clients: 7 were aged 14-17, 4 were aged 10-14 (usually age 13 as they don't often serve youth younger than that) and 3 were aged 18+; 10 were male and 4 were female; 8 were black/African American, 1 was Asian, and 5 were white. Q: What are your referral sources? A: Most are court counselor referrals. Exchange Club—Representative was not present Volunteers for Youth—The Community Service program has 19 kids currently and Teen Court has 4, both of which are upticks from the last year. They have been working with Lia and Val on ways Teen Court can incorporate restorative practices. Teen Court was really disrupted by the pandemic and they have found that their reliable teen volunteers have scattered and they are working on ways to get them reengaged now that school is returning to in-person. They have held two car washes for community service hours which went well. Q: For group activities, is it possible to send out a notice or have they found they have enough people show up? A: They do not advertise because it isn't a typical fundraiser; they are focusing on serving specific groups, such as washing the court counselor and police vehicles. Wrenn House—They have not had any youth from Orange County during the month of July. At the end of last fiscal year they had served 9 which was a large increase from the 3 that were served in FYI 9-20. Q: Can you share any information about what the predominant causes were for the referrals last year? A: All of the youth served have been referred by the court counselors. She would have to go back and look at files for the specific reasons for the referrals, but typically they are coming out of detention or are looking for another placement. 19 JJ Data Report Jon Berkeley has been hired as the new court counselor supervisor; he was unable to attend today's meeting but will be joining future meetings. They are currently transitioning from one reporting system to another and do not have access to either at the moment so there is no monthly data to report. However, at the last meeting a council member had asked about some Raise the Age data and she was able to pull that. From December 1, 2020 to April 30, 2021,they saw many minor offenses, including: simple assault, simple possession of a controlled substance, resisting an officer, and injury to property. However, they have had some more serious offenses, including robbery with a dangerous weapon and first degree burglary. The minor offenses are staying within juvenile court; however,the more serious ones are going through the transfer process. These offenses are not necessarily being committed by Orange County youth, but could be youth who are coming to, or traveling through, the county. Q: As we are talking about Raise the Age, if a youth is moved to Superior Court because of the offense, how can they come back down to juvenile court? Is that even a possibility? Is there any way the JCPC can help advocate to have more cases kept in juvenile court? A: If the District Attorney sends an indictment up to adult court, it is not possible for a judge to overrule it. In order for it to be sent back to juvenile court, the DA would have to agree for the transfer. The JCPC can help advocate by speaking with the DA. While A-G felonies require a mandatory transfer, the case can be remanded back down if initiated by the DA. Minutes Review and Approval Quorum was not met; June 2021minutes approval will be tabled until October meeting. JCPC Business ' JCPC Work Plan Calendar—This is the calendar of activities that the JCPC needs to complete each fiscal year. It provides an overview of the work of the JCPC that needs to take place in order to meet our goals as the end of the year, including the risk and needs assessment,program evaluations/monitoring,request for proposals, and funding recommendations. This calendar will serve as our template for our work for the fiscal year. This document is provided by the Department for JCPCs to be able to see all of the required legislative mandates. If you see an activity in a particular month that we don't do in that month,just know that it is a fluid calendar and the months may not match exactly. Conflict of Interest Form—Every voting council member must sign this form every year certifying that they have no interest in the programs or agencies that receive funding. In the event that someone has checked"yes", that there is a conflict, there needs to be a short explanation of how the JCPC will handle the conflict(could be a simple as the member abstaining from funding votes). Technically, members should not be voting until the form has been completed and submitted. Please get those signed and returned to Rebekah as soon as possible. Committee Sign-Up—We have Monitoring, Risk&Needs, and Funding committees. Wherever your level of interest falls, please feel free to sign up for one or more committees that you'd like to participate in. They all do important work that is integral to the larger work of the board and we need everyone's participation. Risk and Needs Committee date change—Typically the work of the Risk and Needs Committee has happened in January but it is proposed to move that committee to earlier in the fiscal year, around October. The work of this committee typically is the starting point for the rest of the work—request for 20 proposals, funding decisions, and annual plan process—and starting it earlier would provide more time to accomplish the subsequent work without being pressed for time. All of the committee work is important and typically they only meet one time. The Risk and Needs Committee is the only one that is open to everyone and it is encouraged to have community members and program providers also involved as the data is reviewed because they may be able to provide additional information. The following attendees volunteered for the Risk and Needs Committee: Gayane Chambless, Tami Pfeifer, Crista Collazo, and Latiff Mitchell; Bernard Miles volunteered for the Funding Committee. Consultant Update The due date for Final Accounting has passed and Denise is currently reviewing the documentation. Program providers should mark their calendars to present their FY20-21 Measurable Objectives report at the October meeting. Before you run the report,please go into client tracking and make sure the data has been cleaned up and all errors have been fixed. If you need any.assistance, please reach out to Denise. JCPC Member Orientation presentation Juvenile Crime Prevention Councils were established as part of the Juvenile Justice Reform Act of 1998. They are a partnership between the state, county, and program providers. The intent of the JCPC is to prevent juveniles who are at-risk from becoming delinquent by providing the right services at the right time to the right kids. The JCPCs were granted specific powers and duties in order to be able to get the work done. Among them are: looking at local data(risk and needs)to determine gaps in services; evaluating program performance; and providing funds for treatment of juveniles. JCPC membership is legislatively mandated and must include individuals in certain positions with the ability for county commissioners to add up to 7 members of their choosing; membership cannot exceed 26. Some positions can appoint a designee to serve in their spot and only those on the membership listing who have been approved by the county commissioners can vote on JCPC matters. JCPC officer positions include Chair,Vice Chair, Secretary, and Treasurer(this position is optional). The Chair and Vice Chair are responsible for conducting the meetings; in the event neither is able to attend, members can appoint and vote on a member to fill in at the beginning of the meeting. In order to help get work done in between meetings, JCPC has sub-committees: Risk and Needs, Monitoring, Funding,Nomination, and Executive (JCPC Officers and Chairs of committees). All meetings are subject to open meeting law and dates/times/location must be posted. Committee work is extremely important and where a lot of JCPC work gets done so it's important that members get involved in the committees. Annual tasks of the Council include: completing a Conflict of Interest form, studying risk and needs data to be able to come up with request for proposals, interviewing funding applicants, evaluating program providers, making funding decisions to present to the County Commissioners, and completing and submitting an approved County Funding Plan and Certification. Certification is required every year and funds cannot be released by the State until it has been received. By completing the Certification we are saying that all of the legislative requirements are addressed: membership,by-laws, elected officers, conflict of interest, meeting frequency, open meetings, recorded minutes, and funding and planning activities. 21 The JCPC uses structured decision-making tools when making funding decisions. These include: risk and needs data and input from community leaders; program monitoring (local and State); measureable objectives reports; agencies having sound fiscal controls to manage Department funds; and that they meet NC Comprehensive Strategy (the right services, for the right child, at the right time). The State will monitor each program at least every three years unless something requires immediate attention. Additionally, all newly funded programs are monitored within the first year. Programs receive a SPEP (Standardized Program Evaluation Protocol) score as required by the Reform Act requiring statewide evaluation tool. All program types have a chart showing what the required dosage and duration of services should be. SPEP will help JCPCs make sure they are providing the most comprehensive services in their communities and that they are compatible with evidence-based practices. SPEP is not a score that is used by the JCPC to make a funding decision. If a program's SPEP score isn't as high as it should be, they are provided an opportunity to share their plan to improve services/score through a Program Enhancement Plan. The ongoing responsibilities of the JCPC include: promoting public awareness of Council work; following open meetings laws; supporting locally funded programs;.and being active on the council, including committee work. Orange County receives an annual funding allocation from the Department in the amount of$359,096. Programs can serve 6-17 year olds when referred by juvenile court and/or other sources (SROs, DSS, schools, law enforcement,parents, and other funded programs). Raise the Age legislation requires that 18-21 year olds can only be referred by juvenile court. Announcements Dispute Settlement Center is available to hold dialogue for agencies or groups (adults and youth) especially around Covid. Freedom House Recovery Center was awarded SAMHSA funding to expand services to include integrative healthcare. DSS is hosting a Southern Hospitality hiring event on Friday,August 27 from 9a-12p at the Skills Development/NCWorks Center now located in Europa Center in Chapel Hill. NC Child Treatment Program is providing groups for young people who have problematic sexualized behavior. They are working on training clinicians around NC on CBT to be able to work with these youth. If you are working with any youth who are experiencing these behaviors,please reach out to them. While Boomerang is not funded by JCPC this year, they will still have access to space at DSS to be able to continue their satellite location in Hillsborough for northern Orange students. Upcoming Meeting: JCPC Meeting—October 1 @ 12pm Virtual Zoom Meeting 22 Orange County Juvenile Crime Prevention Council Meeting Friday, October 1, 2021 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton,Amanda Farris,Amy Fowler, Tami Pfeifer,Donna King, Charlos Banks, Carol McClelland, Crista Collazo, Gayane Chambless,Bernard Miles, Blair Nell,Meg McGurk,Hathaway Pendergrass, Val Hanson, Susan Worley, Jarrell Jones, Jon Berkeley, Annette Moore, Lateef Mitchell, Kelsey Mosely, Denise Briggs, Toshina Wiggins, Rebekah Rapoza(*Members in bold) Absent: Sherita Cobb, Megan Johnson, Tina Sykes, Luke Dennis Excused: Greg Rouse, Stephanie Jones Welcome The meeting opened with a welcome from.Chair, Sharron Hinton and introductions. Minutes Review and Approval The Council reviewed the minutes from June 2021. Carol McClelland motioned for minutes to be approved and was seconded by Donna King. Motion carried unanimously. The Council reviewed the minutes from August 2021. Carol McClelland motioned for minutes to be approved and was seconded by Amy Fowler. Motion carried unanimously. JCPC Business Funding Committee Update—There were $45,681 in unallocated funds in Orange County after funding decisions were made and the JCPC made the decision to allow currently funded programs to request additional funds. Three requests were received from Volunteers for Youth for Community Service/Restitution, Haven House for Wrenn House, and Exchange Club for Parent Teen Solutions. If the requests are fully funded, that would leave $36,985 still unallocated. The funds can remain unallocated (not committed to a program) until December 31. After that day,they will automatically revert back to the State and go into a discretionary fund that is offered to programs in the spring. Anytime unallocated funds are returned back to the State,the county will not be penalized and funding allocation for the next fiscal year will remain the same. Q: Could JCPC funded programs apply for funding for training? Could the training occur after December 31? A: Yes. It doesn't matter that it's after December 31 as long as the funds are expended within the fiscal year. Q: What are some things that other JCPCs have done when they've had this level of unallocated funds? A: We are right at a threshold of would it be worth it to publish another RFP to get a new program funded. It wouldn't be impossible but you may not have anyone respond because it's so close. Trainings are probably the biggest things that JCPCs do when there is unallocated funds. Q: Can we circle back to programs and ask them if they've identified any additional needs? 23 A: Yes. You can send out another offer. You will need to vote if offering another opportunity to apply for unallocated funds. If do send out another request and will be voting in early December,just know that it's a tight turnaround, but doable to get revision completed and all signatures before December 31. Donna King made a motion to accept the Exchange Club's Parent Teen Solutions request for$840 (for technology/computer needs) and was seconded by Amanda Farris. Motion passed unanimously. Gayane Chambless made a motion to accept Haven House's Wrenn House request for$1,781 (for technology/computer needs and purchase/installation of interior door) and was seconded by Amy Fowler. Motion passed unanimously. Amanda Farris made a motion to accept Volunteer for Youth's Restitution/Community Service request for$6,075 (for raise in restitution payment,portion of annual audit cost, and technology/computer needs) and was seconded by Amy Fowler. Motion passed unanimously. Gayane Chambless made a motion to allow currently funded JCPC programs to submit new requests for additional program funding, including training and professional development, and was seconded by Donna King. Motion passed unanimously. Toshina and Denise will send out an email to providers letting them know they can submit additional requests. Denise proposed Sharron calling a special meeting of the JCPC on November 5 at 9:30am to vote on the requests and was agreed upon by Council members in attendance. When a special meeting is called,the quorum is automatically met with whichever Council members attend. The Funding Committee would receive documents prior to the special meeting to review and make a recommendation. Programs approved for additional funding today should start working on their program agreement/budget revisions and get those submitted ASAP. Risk and Needs Committee—Typically this committee has meet in January and it has been proposed to move the meeting to the fall. This would give the Council more time to review things and not be so rushed in the spring to meet deadlines. We are hopeful that if we back it up a little it will give us some more flexibility. There were some dates proposed on the agenda,but we just need a motion and vote to move the committee date to the fall and can decide on a date at a later time. Carol McClelland made a motion to move the Risk and Needs Committee meeting from January to the fall and was seconded by Bernard Miles. Motion passed unanimously. Membership Update—We have a couple vacancies that we need to fill: Member of Faith Community, Youth under Age 18, and Parks and Recreation. If anyone has any suggested individuals,please contact them to see if they are interested and we can then follow-up with them. All members are approved by the County Commissioners so as soon as we get individuals identified and committed we can present to the BOCC for approval. Q: Can Parks & Recreation representative be from a municipality or do they have to be County? A: Either. The youth rep age has changed to 21. So it can be two youth under age 21, or one youth under age 21 and an adult who works with youth(school counselor, guardian ad litem, youth group leader, etc.). Counties aren't penalized if they don't have all their reps because some positions are hard to fill. 24 Admin Equipment Update—A shredder that was purchased with JCPC admin funds about 6-7 years ago has broken down and was disposed of by the county. A laptop that was also purchased with admin funds at the same time had stopped functioning properly and was taken by County IT to be replaced with a County purchased laptop. Q: Do either need to be replaced? If so, is this something we can use Admin funds for? A: Neither needs to be replaced. Denise had asked that this item be added to the agenda for today so that the disposal of the equipment is reflected in the minutes. When she was reviewing Final Accounting for Admin budget, she noticed that these items were marked as being disposed of. The JCPC was out of compliance with how the equipment was disposed of because policy wasn't followed. There is a Disposal and Transfer of Equipment Policy that needs to be followed and it wasn't. Program Updates Dispute Settlement Center—Last year we had hoped to serve about 30 and ended up serving about half. Lia was incredibly creative last year with serving youth and they met all their measureable objectives. Given all the challenges last year it was incredibly successful so they are happy with that. So far this year, they have served one JJ youth and had 10 direct referrals from Orange County Schools in just the last month. The 10 referrals from OCS is a lot and isn't funded by JCPC, but thought it was interesting to note. Lia is no longer working with Dispute Settlement Center. She has been a huge asset for the last three year but has accepted a position working in equity with LTNC, which has been something she's passionate about. DSC has hired Lia's replacement, Joy Clark, and she will be starting November 1. Joy has been a high school teacher for 15 years and is finishing her law degree. She has also been a restorative justice volunteer for the last two years and they feel like they've found an amazing fit in her. Exchange Club—Last year they expected to serve 18 but only served 16 and think that was pretty good based on previous history. They think things went really well last year and are going to try to keep building upon that success and have taken a suggestion from Gayane to rebrand themselves as the toolbox for parents who are dealing with teenagers. Volunteers for Youth—Community Service/Restitution program served quite a bit lower than what was estimated. They did exceed all their objectives and wonder if there's a case to be made about the smaller the program,they better you can serve the kids. The numbers still haven't picked up as they hoped, but school has only been in session for a couple months. Teen Court's numbers were also quite low last year but they did also exceed their objectives. They are back to meeting in the courthouse and are happy about that. Wrenn House—They were estimated to serve 10 last year and actually served 7. They met all their objectives and just like everyone else it was a hard year. This year, so far, they have served 2 from Orange County. Over the last 2 weeks they were on quarantine as a youth tested positive for Covid. That was a first for them so it was a new experience,but they were expecting it to happen at point. They worked through it; but it wasn't easy. They are now able to accept new referrals. They have implemented new Covid testing policies for both visitors and youth in order to help keep everyone safe and healthy. 25 JJ Data Report They have been able to get into the new data system but it does compute data a little differently. For example, the new data captures complaints approved, diverted, and closed versus the old system that captured number of youth. They are also unable to capture electronic monitoring data. There is a four phase roll-out process for the new system, so there may be other data fields coming later down the road. July—9 juveniles at intake; 14 delinquent complaints; 1 undisciplined complaint; 0 school based complaints; 8 complaints approved for court; 4 complaints diverted; 3 complaints closed; 1 juvenile placed in detention for 28 days; 0 days used at Wrenn House; and 0 YDC admissions. August— 11 juveniles at intake; 45 delinquent complaints; 1 undisciplined complaint; 0 school based complaints; 43 complaints approved for court; 2 complaints diverted; 1 complaints closed; 3 juvenile placed in detention for 42 days; 8 days used at Wrenn House; and 0 YDC admissions. The new system also does not allow for Raise the Age data to be run similarly as in the past. However, she can pull year-to-date data on total served in offense groups. Since January 2021, 10 received violent complaints (A-E felonies), 18 received serious complaints (lower felonies and Al misdemeanors), 32 received minor complaints (lower level misdemeanors), 1 infraction, and 7 received status offenses. The new system can run a report on top 10 complaints,but can only be pulled by the district and not the county. However, Amanda does believe that the top complaints are consistent with what is being seen in Orange: breaking and entering of motor vehicle; breaking and entering of a building; felony possession of stolen property; and misdemeanor larceny. Comment was made about how the data seems to reflect the work the schools are doing to divert minor offenses by utilizing available community programs and resources to help resolve those issues internally. Guest Speaker—Attorney Annette Moore, Director, Orange County Department of Human Rights and Relations will be speaking about One Orange initiative as it relates to racial equity and the community. The framework is a vision for how the county can move forward with a whole county approach to racial equity. Orange County is working with Carrboro, Chapel Hill, and Hillsborough on a county-wide racial equity plan to break down systemic racism and institutional racism. While data is available that shows racial inequities, what isn't available is data that shows strategies used to close racial and economic gaps and that tracks progress over time. What we know is that Orange County ranks number one in the state for length of life and clinical care and has the highest per capita income in the state and the third highest median household income. Over the last 30 years in Orange County, the black population has decreased while the Asian and Hispanic populations have increased. When looking at the two school districts, a higher percentage of black and Hispanic students are scoring below grade average and that college and career readiness scores in both school systems have not gotten better over time for students of color, economically disadvantaged and with disabilities. We are also seeing disparities in Orange County with regards to household living in poverty, infant death rate, and life expectancy. The solid foundation we want to build the count wide racial equity plan on is based on the strength of community engagement and our data. Our racial equity plan is data driven and we must have consistent, measureable, accurate, and reliable data. We must be able to trust the data, have access to the data, know what's behind the data, and be able to understand the data because the data will help us track our progress. 26 We must also be able to engage with the community to ensure that we are moving in the direction the community wants and expects. Our racial equity plan is built around five strategies: racial equity tool, racial equity index, community engagement, training, and evaluation and accountability. Orange County, the Towns of Chapel Hill and Carrboro, and 11 other jurisdictions in North Carolina became the first jurisdictions in the south to go through racial equity training with the Government Alliance on Race and Equity(GARS). This year long training was designed to build capacity to address institutional, instructional racism for local governments. This training allowed us to build a shared network across jurisdictions and regional boundaries, allowing us to eliminate silos that prevent us from addressing structural racism. The Racial Equity Action Plan sets forth a process and a set of questions to guide the development, implementation, and evaluation of policies, initiatives,programs, and budget issues to address the impact of racial equity. The racial equity tool helps align racial equity goals with desired outcomes. The Racial Equity Plan commits government to shifting the power dynamic to a shared decision making model, working with the community. Each jurisdiction is experimenting with engagement tactics to reach communities of color focusing on listening, learning, and implementing solutions for all communities and then prioritizing for the perspective of those communities most impacted by racism. The GARE team is working with SAS and the Data for Good project on the racial equity index and this will be an open source,public data dashboard. It will help us assess our progress on equity in our community and we will use it to track racial equity data from the initiatives and follow trends on racial disparities across departments and jurisdictions. The first index being created is a workforce equity index. The Training Committee has worked on a plan that provides a continuous cycle of training for policy makers, managers, advisory boards, and commission and community members. The Evaluation and Accountability Committee will develop an evaluation plan based on the principles of the Results-Based Accountability framework. RBA is a national model and provides a disciplined, data-driven, decision- making process to help local governments take action to solve problems. The evaluation plan applies racial equity principles embedded into the RBA methodology into the Orange County Racial Equity Plan. The plan also has a stewardship plan that addresses who is accountable for completion of each action, how plans are implemented,how progress is reported, and how success is defined. Q: As part of the community outreach, how do members of the public become engaged and participate? A: They are asking people to respond to this presentation and let us know what they want out of a racial equity plan and what do they see as priorities. Q: How does this relate to the different boards and commissions that are an extension of the county? A: The boards and commissions will be trained on the racial equity tool and they will use that as part of their decision making process. Q: So then, at some point we would be asked to integrate that into our funding discussion? A: Yes. And as a matter of fact, outside agencies funding process will have this integrated for next fiscal year. Applicants will be required to complete the racial equity tool as part of the application. Toshina commented that the information was very valuable and actually falls right in line with what the Department is doing and pushing JCPCs to establish an Ethnic Disparities subcommittee to focus on disproportionality and disparities. If the JCPC is interested in forming a subcommittee for Racial and 27 Ethnic Disparities (RED), Toshina can provide us with more information. The Department also has RED Coordinator that can provide us with statewide and Orange County data if interested. Q: Does the RED Committee take the place of the DMC Committee? A: Yes. It was originally DMC and has been changed to RED. Donna King commented that we did have DMC group in the past that was having some conversations but not sure what the status is currently. Crista Collazo made a motion to establish a Racial and Ethnic Disparities (RED) Committee and was seconded by Donna King. Motion passed unanimously. Consultant Update Recently the Department management team has provided talking points document to Consultants so that the information that is being shared with JCPCs is consistent. Senate Bill 207 was signed by the Governor on August 30. This bill raised the minimum of six to age 10 with some exceptions for eight and nine year olds who commit violent offenses (A-G felonies). This will take effect December 1, 2021. Six and seven year olds will not be eligible for court at all and eight and nine year olds who have an A-G felony and/or prior adjudication can go to court. The bill has also created a new category of vulnerable juveniles for the younger population. This will allow court counselors to conduct consultations and refer to community programs for intervention. Community programs will be able to continue to serve this population. House Bill 615 requires all juveniles with suspected mental health issues to have comprehensive clinical assessment within 45 days of disposition. Severe emotional disturbance would also warrant the establishment of a care review team. The Department will be providing additional information on what this will look like in order to establish continuity across the state with service delivery. House Bill 621 raises the age of school dropout from 16 to 18 and juvenile justice will pick up these cases and it remains on track to be passed by the Senate. Juvenile Justice has requested additional resources to work with this population. There is a Teen Court pilot being operated in Brunswick,Bladen, and Columbus counties where 16 and 17 year olds who commit minor traffic offenses are being served through a modified Teen Court model instead of being sent to adult court. Please let Toshina know if this is something Orange County is interested in and she can provide additional information. DPS 2020 Annual Report has been published on their website if anyone would like to review it. NCJSA Fall Conference will be held at Carolina Beach October 13-15. Final Accounting has been completed for Orange County with the exception of Boomerang program that remains under review. The plan is to have it completed by next week. The only refund is for JCPC Admin and the amount was $10,455.70. Due to YASI implementation, sponsoring agencies are required to complete the full assessment at youth intake. 28 Full SPEP scores have been run for programs and those will be provided along with PEPS for programs to complete. Presentation on these will done at December meeting. Toshina is currently compiling the Risk and Needs data from the old assessment and the new YASI assessment. She will reach out to the Risk and Needs Chair to coordinate dates to meet so that we can start the RFP planning process. Announcements Orange County DSS will be hosting a job fair October 20 at University Place from 9a-1p. We are trying to have vaccinations provided on-site as well, but are working on it. There are lots of vaccine and testing opportunities in the county. The best place to find that information is on the Health Department website. If you have a specific group of individuals or a community location that has expressed interest,they do have mobile teams that can go out(home bound, door-to-door, rural communities, etc.). Hillsborough testing site is moving from Health Department parking lot to DSS parking lot. Upcoming Meeting: JCPC Meeting—December 3 @ 12pm Virtual Zoom Meeting 29 Orange County Juvenile Crime Prevention Council Special Meeting Friday,November 5,2021 (9:30am—10:00am) Virtual Zoom Meeting Proposed Minutes Attendees: Carol McClelland,Amy Fowler,Amanda Farris, Donna King, Gayane Chambless, Sharron Hinton,Bernard Miles, Crista Collazo, Val Hanson, Patricia Cardoso, Toshina Wiggins, Rebekah Rapoza(*Members in bold) Welcome The meeting opened with a welcome from Chair, Sharron Hinton. JCPC Business Unallocated Funds Requests—This special meeting was called to review and approve the funding requests that were received after the October meeting. During that meeting the Council unanimously approved to offer currently funded programs an additional opportunity to request additional funding. The Funding Committee reviewed the requests via email and all were in agreement to fund the requests as submitted. Dispute Settlement Center submitted a request for$3,070 to attend a National Restorative Justice Conference in July. Haven House/Wrenn House are requesting$7,525 to purchase materials to partially replace flooring in their shelter house. Both request come to a total of$10,595 which still leaves $25,047 unallocated. Gayane Chambless made a motion to approve Dispute Settlement Center's request for $3,070 to attend the National Restorative Justice Conference and was seconded by Bernard Miles. Motion passed unanimously. Amanda Farris made a motion to approve Haven House/Wrenn House's request for$7,525 to purchase flooring materials and was seconded by Donna King. Motion passed unanimously. The remaining unallocated funds need to be assigned by December 31 otherwise they will revert back to the State. However, if this does happen it will not reflect negatively on the JCPC and will not affect any future allocations. Q: If a program came up with a last minute need, could they present it at the December meeting? A: We would need to have another meeting prior to December in order for the Funding Committee to review and present at the December meeting. And then you'd also have to take into consideration the timeline that is needed to execute the budget revision and obtain all signatures by December 31. Q: If we were to send out another email to programs today and let them know they had until November 24 to send in additional requests and we could vote on it at December's meeting, could that happen? A: It is a possibility, but keep in mind the timeline we are on to get it completed by December 31. Toshina did circle back to programs who didn't turn in a request and they stated they didn't have any needs at this time. Comment was made about programs being given multiple opportunities to apply for funding, so unless something has just emerged, I don't want to encourage program to apply for additional funds and then struggle to spend it. 30 Comment was made about giving programs one final opportunity to think outside the box, like Wrenn House with the flooring, and possibly come up with something that they wouldn't have normally thought about requesting funds for. Carol McClelland made a motion that we send out one final notice to currently funded programs that we have $25,047 available in unallocated funds and the deadline to apply is November 19 and was seconded by Sharron Hinton. Q: Is there anything the funds cannot be spent on? A: A new program. Q: Can the funds be used to purchase a van, for Volunteers for Youth for example? A: Yes. Susan had some questions and Toshina thought she was going to move forward with the request. However, after conversations with their board,they didn't move forward with the request. Q: Do you know if the issue was with the cash match? A: Toshina is unsure. Q: Is there a list of all our organizations that can request the funds? A: Rebekah will email a list to Crista. Q: Could the funds be used to pay for a part-time position? A: Concern for sustainability after June 30 was raised. Possibly if it was a contract position. Q: Would the JCPC want to contract with someone to do something like an efficacy study or research into what are some of the challenges facing youth and programs? A: The Admin budget is already at the max funding level and so we couldn't use any of the unallocated funds. However, we can do a budget revision and reallocate funds to contract services if the JCPC decides they'd like to move forward with funding something like this. Q: Is this something that a currently funded program could take on in their budget if they'd be willing versus the Admin budget? A: It shouldn't be an issue if there is an agency who is willing to take this on. Motion passed unanimously. 31 Orange County Juvenile Crime Prevention Council Meeting Friday,December 3,2021 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton,Amy Fowler,Amanda Farris, Tina Sykes, Gayane Chambless, Tami Pfeifer, Donna King, Carol McClelland, Charlos Banks,Hathaway Pendergrass, Crista Collazo,Val Hanson, Monica Veno, LaDanna Strong, Susan Worley, Joy Clark, Madison Bennett, Patricia Cardoso, Jamella Smith, Lateef Mitchell, Toshina Wiggins, Rebekah Rapoza(*Members in bold) Absent: Sherita Cobb, Megan Johnson, Greg Rouse, Bernard Miles, Blair Nell Excused: Luke Dennis Welcome The meeting opened with a welcome from Chair, Sharron Hinton and introductions. Minutes Review and Approval The Council reviewed the minutes from October 2021. Amy Fowler motioned for minutes to be approved with corrections made to the spelling of Gayane and Lateef's names and was seconded by Carol McClelland. Motion carried unanimously. The Council reviewed the minutes from November 5, 2021 special meeting. Amy Fowler motioned for minutes to be approved and was seconded by Amanda Farris. Motion carried unanimously. Program Updates Program providers were asked to include a review of their Program Enhancement Plan(s) during their updates. Toshina provided a brief explanation of Standardized Program Evaluation Protocol (SPEP) and PEP. The PEP is tied to the SPEP score and is based off program terminations from the previous fiscal year. If the program does not terminate at least 10 youth, an Advisory Score will be given. An Advisory Score means the sample size was not large enough to produce a reliable SPEP score. SPEP is a tool that the department uses to evaluate programs that receive JCPC funding to ensure program fidelity and to align programs with evidence based practices. It is not a tool to defund or weed out programs,but rather a tool to measure services and provide a blue print for continuous improvement. Some programs are considered structured and will not receive a SPEP score. In Orange County,those programs are Teen Court, Mediation/Conflict Resolution, and Wrenn House. These programs are considered structured because the youth are not in the program long enough to receive a therapeutic intervention. However, all. programs have a quality of service score based on the area consultant's monitoring. Dispute Settlement Center: We served 3 youth through DJJ referrals: 3 males, all aged 14-15, 1 Asian, 1 African American and 1 White. We expect to receive another 4-5 referrals. Something that is going well with DJJ is the coordination of which referrals are appropriate,making sure they are impactful as a referral source. Looking at PEP, we have a pretty good score and are meeting most requirements or individual specifics. However, we have room for improvement in 3 different sections. 1. Staff training: we keep track of training but realized we're missing individualized training with training goals. Beginning January 1,personnel files will have staff goals and objectives for the year; 2. Effectiveness measurement: we are going to go through with program staff and make sure we have more clearly defined and specific measures for improving program performance; and 32 3. Employee evaluations: all staff yearly evaluations are done in June at the end of the fiscal year. We realized we did not have comprehensive employee evaluations, including questions involving specific JCPC program adherence. Francis will revise the evaluation process to make sure they include JCPC specific program questions. Val introduced two new staff: Joy and Monica, new Restorative Practices Associate and Community Engagement Associate. The Exchange Club: PEP review: The first two scores are not really something they can control, but will continue to provide quality service thorough monitoring of compliance in supervision and making sure client charts are up to date. Will also be checking/monitoring NC Allies very frequently. Received an 8 out of 10 for Duration points. They are going to ensure clients understand expectations of finishing all weeks of classes. Some started and never finished, so we will ensure all clients know from the beginning that they need to attend and finish all weeks of classes. We will continue meeting at the church; due to Covid they were a bit hesitant but plans have been worked out. Families are still hesitant due to Covid, so we will be scheduling more virtual sessions. Contact hours is at 8 out of 10. Improvements will occur as operations can go back to-normal now. Risk Tier received 2 out of 12. The rating must be accepted from JJ referral,but for non-JJ referrals, will interview both clients and referring sources about all risk factors present, traini program staff on capturing all risk factors present, and program supervisor will audit all risk assessments before finalizing them and putting the assessments in the file. Volunteers for Youth: Have served 22 kids in Community Service Program so far this year and 7 in Teen Court.Numbers are still low, but picking up a little bit. Biggest news is Steven Rodriquez, Teen Court Coordinator, has left but they are excited for Jamella Smith, previous Youth Service Coordinator,to be taking his place. Madison Bennet started Monday taking over for Jamella as Youth Service Coordinator. Both participated in Volunteers for Youth programing as kids, Jamella with Girls Group and Madison was with Immigrant Youth Forum for undocumented youth and their allies. Focusing on Quality of Service PEP scores,both programs are fairly similar with 20 out of 20. We will continue to focus on strengthening training opportunities and also enhancing programs, especially during Covid times when we have to be adaptable and flexible. The Court House is closed to Teen Court again for the month of December but are hoping to reopen for January. So for now, will continue to do what they have been and focus on making it better. Wrenn House: Served 2 youth for total of 10 days, not too far from previous fiscal year. Wrenn House is a structure only program so no SPEP score assigned. We did however score a 20 out of 20 for Quality of Service. We are very clear on what is needed to reach those scores and will continue tight oversight of policies and documentation. Staffing is a challenge these days; hard time recruiting for open positions and currently coming up with different strategies for hiring. We are addressing vacancies by pulling staff from other programs and having staff help in all areas. We are keeping everyone as safe as possible by developing good protocol for mask wearing and social distancing. A few individuals have tested positive but we were able to minimize spread. Testing is performed at intake and unvaccinated staff must submit weekly testing. Continuing our ongoing efforts to improve outreach, Haven House has the ability for young people to connect through a platform with live texting or chat. This was quietly launched during Covid due to concerns of not being able to do a lot of in person. It is still rolling out and every child discharged is given this information so they may stay in contact if and whenever needed. 33 JCPC Business Funding Committee: The committee received two additional requests for unallocated funds and are recommending them to the council for approval. Dispute Settlement Center is requesting $2,251.52 to attend a conference/training and Wrenn House is requesting $12,551 for remodeling and to address salary increases. Carol McClelland made a motion to accept Dispute Settlement Center request for $2,251.52 and was seconded by Amanda Farris. Motion passed unanimously. Carol McClelland made a motion to accept Wrenn House request for$12,551 and was seconded by Gayane Chambless. Motion passed unanimously. The remaining $10,244.48 in unallocated funds will be returned to the state as there are no additional program needs for this fiscal year and the deadline to allocate funds is almost here. Risk and Needs Committee: Gayane Chambless The committee met and reviewed the risk and needs data for Orange County compared to previous years and the state average. This helped guide us when reviewing the RFP for next year. Peer Relationships were all higher than the state average when looking at regular association with delinquent peers. Number of Referrals at Intake data shows that youth coming into contact with JJ had significant more interaction; in the past it was typically the first interaction. Also,this has been increasing over the past few years, not just compared to the state average.Academic Functioning is also higher than the state average. The committee discussed students really struggling in school and possibly needing tutoring and mentoring. Substance Use is also causing concern with a significant jump over the last few years;those referred to treatment also higher than state average or the status quo in Orange County.Abuse Neglect History saw an increase compared to the state average and a decrease locally when looking at those who have support. However, looking at those with no support we see a significant increase of those victims compared to the state average. Sexual Behaviors needing to be assessed, status quo in Orange County and slightly higher than the state. Mental Health Needs of youth, especially in light of Covid, saw a significant increase and was higher than the state average. Q: Are absolute numbers are also going up or just averages? A: No one has the info on hand. Amy then points out if these numbers were going up then that would be more worrisome; questions if these absolute numbers actually went down then that would explain these increases. Gayane agrees and requests from Toshina if trend data and absolute numbers can be added to the spreadsheets before they are shared with the group. Toshina will look into it. Domestic Violence is a concern, seeing a definite significant increase. Across the board, we are looking at, adequate family supervision skills; drawing attention to marginal as that is where we have seen the most significant increase. Family Substance Abuse is also increasing and when we look at the family drug use, looking at youth can also indicate substance misuse. This has significant concern when compared to the state. When we look at Family Criminality we are seeing an increase compared to the state average, bearing in mind other factors, older age populations (16-18) and also raw numbers compared to previous years. The committee recommends adding Tutoring and Academic Enhancement to the list of program types; everything else remains consistent with prior years. A question about including Trauma Informed Care was raised and Gayane recollects this wording is included in the Clinical Treatment Programs or Assessment Programs sections of the JCPC Program types. Toshina informs this will fall under a clinical program type; discussion on whether it should be listed and where it would be included. Amanda reminds 34 the group that adding this would need to be for un/underinsured only as Medicaid resources do cover these services. On past RFPs, it was worded as "Assessment/Treatment Programs for the Un/Underinsured (Including Substance Abuse; Trauma Based Therapy)". However,the county now offers assessment services to any youth in need regardless of insurance status. Council agrees that assessment services are available in the county and focuses the conversation on treatment programs instead. Discussion continues on wording and finally settle on"Individual and Group Counseling, and Substance Abuse Treatment (specifically un/underinsured and trauma-focused)". Carol McClelland made a motion to accept to approve the RFP as written with the addition of a program type worded"Individual and Group Counseling, and Substance Abuse Treatment (specifically un/underinsured and trauma-focused)" and was seconded by Amanda Farris. Motion passed unanimously. Monitoring Committee: At least three volunteers are needed from the Council to for this committee. All necessary documents and instructions will be provided to stay in compliance. Q: How often do they meet? A: Maybe twice a year, an initial meeting to divvy responsibilities, then each will meet with their assigned program(s) and submit a finalized monitoring report. Volunteers: Judge Hathaway Pendergrass, Amy Fowler and Carol McClelland. Judge Pendergrass advises the three of them will meet to decide duties. RED Committee: After last meeting's guest presentation on the county's One Orange initiative,the Council voted to approve the creation of a RED Committee. Members are needed to join this committee. Q: What was the Red Committee? A: Racial and Ethnic Disparities subcommittee. Toshina states she has been in contact with the RED coordinator at the state level who can provide data for the group and who has been working closely with JCPCs and area consultants to prepare the information. Once she follows up with her she will provide us the information. Q: Is this similar to a previous committee, the Disproportionate Minority Contact? A: Yes. Q: Is this for JCPC committee members only or can others participate as well? A: It is a subcommittee that anyone can potentially volunteer to participate. Val Hanson believes DSC would like to have rep; they will talk between them and advise. Other volunteers include: Crista Collazo, Donna King, and Amanda Farris. JJ Data Update October— 17 juveniles at intake; 30 delinquent complaints; 2 undisciplined complaint; 6 school based complaints; 21 complaints approved for court; 5 complaints diverted; 6 complaints closed; 2 juvenile placed in detention for 35 days; 0 days used at Wrenn House; and 0 YDC admissions. November— 18 juveniles at intake; 23 delinquent complaints; 5 undisciplined complaint; 10 school based complaints; 9 complaints approved for court; 0 complaints diverted; 0 complaints closed; 3 juvenile placed in detention for 40 days; 0 days used at Wrenn House; and 0 YDC admissions. 35 The minimum age for juvenile court is now in effect and was raised from 6 to 10 (8-9 year olds who have A-G felonies can still be petitioned). We are not turning away any youth but are considering them vulnerable youth and will provide consultations and services for 6-9 months; there just won't be any delinquent complaints filed against them. We then have some new mental health pieces coming into play with court, so there are lots of changes but they are all good. Consultant Update The state budget was recently passed and there were some juvenile justice bills that passed, specifically the establishment of a separate division of Juvenile Justice within the Department of Public Safety. At the February meeting program providers should be prepared to report on their measureable objectives report for July through December. Please remember to review client tracking termination prior to running the report. Also,please review your budgets on a regular basis in case revisions are needed. Lastly,please make sure you are completing the full risk assessment document at intake. If the risk score is not entered in Allies it can greatly affect the SPEP score. Announcements Joy Clark will be RED Committee representative from DSC. Gayane would like to invite everyone, if they have not received the invite from Health Director Quintana Stewart, to the"Lunch and Learn" with Healthy Carolinians of Orange County Community Conversation on Dec 81h° 12 noon to 1:30pm. Sharron asked Toshina about feedback on lunches for virtual meetings. Toshina share that we can proceed with lunches however we choose. Sharron shares we will look into having a local restaurant provide boxed lunches. Request participants email Rebekah with any preferences. Upcoming Meeting: JCPC Meeting—February 4 @ 12pm Virtual Zoom Meeting 36 Orange County Juvenile Crime Prevention Council Meeting Friday, February 4, 2022 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton,Tami Pfeifer,Amanda Farris,Amy Fowler, Crista Collazo,Tina Sykes, Carol McClelland, Gayane Chambless, Donna King, Hathaway Pendergrass, Joy Clark, Susan Worley, Eric Johnson, Jon Berkeley, LaDanna Strong, Rachel Gessouroun, Kelsey Mosley, Lateef Mitchell, Kelly Hoskins, Toshina Wiggins, Rebekah Rapoza(*Members in bold) Absent: Megan Johnson,Luke Dennis, Blair Nell, Charlos Banks Excused: Sherita Cobb, Bernard Miles Welcome The meeting opened with a welcome from Chair, Sharron Hinton and introductions. Minutes Review and Approval The Council reviewed the minutes from December 2021. Amy Fowler motioned for minutes to be approved and was seconded by Carol McClelland. Motion carried unanimously. JCPC Business Monitoring Committee Update Amy Fowler reviewed Volunteers for Youth Teen Court and Community Service/Restitution. Strengths and benefits of Teen Court: keeps teens out of court while providing the type of insight you might gain from a court experience. Current Teen Court weakness low numbers of participants and inability to meet in person due to Covid. One other concern regarding budget, current expenditures less than projected due to planed expense to provide health insurance that has not occurred yet. They plan to remedy this situation by actually contracting for health insurance or if that does not work out they will make a budget revision and return those funds. Court Counselor gave very favorable reviews; in terms of flexibility and innovation. Court Counselor also gave satisfactory ratings,the only negative comment was that they had not received a monthly report for one participant but thought it was perhaps they had not had an intake yet. Regarding Community Service/Restitution, strengths are that this program can provide skills that prepare participants for their futures. Currently due to Covid,the number of participants are down and also participants are unable to do in-person community service. The program was innovative in providing home-based assignments that did lead to insights in their actions and improved critical thinking skills. Hoping that Covid subsides so that they can return to in-person community service. Also same concerns in regards to budget related to the expenditure, budgeted for health insurance that has not yet occurred. They do already have plans on how to remedy that. Court Counselors all provided satisfactory ratings and praised for their innovation in developing various projects for participants to complete. Carol McClelland monitored Dispute Settlement Center and Wrenn House. Both agencies have been long standing members of JCPC'in Orange County. They have both done a great job over the years with monitoring and budget compliance. Wrenn House got great feedback from the Court Counselors. Strengths: definitely welcoming environment, as evidence from funding request, making it better every year at every opportunity; homey setting, supportive, great rapport with clients. Weaknesses: temporary crisis settings, client is there a very short time so they cannot do all the work they would like to but continue to be a very valued resource. 37 Regarding Dispute Settlement Center, great job with monitoring; on top of providing documents. Referrals have been low for July through December but have recently picked up significantly in January. Slightly behind in referrals for"numbers served"possible to be on target for projected numbers because they are picking up, hopefully they will get back on target soon. Reasons for low referral include Covid, court continuances, a lot of kids are going through Youth Diversion Program. DSC is a part of the Youth Diversion Program, due to arrangements,kids in Diversion program cannot be put in NCALLIES, so they cannot be counted for JCPC funding numbers. Internal evaluation measures can be better, DSC is part of a statewide committee to develop the dispute settlement curriculum, believes they will have some great evaluation measures that.come from standardizing curriculum across the state. Overall strengths,they have been with us for years, very positive and invested staff, making sure everyone's needs are being met; in order for healing and repair of the harm to happen,the structure of the process facilitates needs being able to be met. Relationship building is also a strength,both with the clients and the community partners. Q: Where are the Dispute Resolution referrals coming from? A: Juvenile Court Counselors. Q: Are these a part of disposition? Not pre-disposition or pre-adjudication? A: Correct, usually part of a deferral. Judge Pendergrass monitored the Exchange Club's Parent Teen Solutions Group (interpersonal skill building) and Parent Teen Solutions Visitation (home based family counseling). Group setting has been really affected by Covid,they had lost the space for group meetings; home visitation numbers are on track,there is however a need to work on referrals in both components of the program and also in marketing to different providers or agencies to get more referrals. They have 7 youth that have carried over from previous years, no new current additions. Current referral sources include Juvenile Justice, DSS, mental health providers, schools, and also individuals. Suggests adding a goal for numbers in regards to "New Youth". Also Alamance County JCPC requires a monthly program report, not recommending we request just suggesting availability. Financially everything is on track, wonders if when/if numbers change year to year, maybe we can update goals? Q: The referrals they did receive,it would be helpful to identify which places they are receiving more referrals from? A: On recollection, when reviewed DJJ referrals,there was 1 for in-home. Q: The school systems had been trying to decriminalize actions in the schools,wondering if that's part of the effect. Covid did have a great impact, but if schools are doing a better job of working on rehabilitation without making it a criminal justice issue. Does anyone have data to know if there are fewer referrals for that reason or is it really still all Covid related? A: Based off work with Orange County Schools the incidents that they have,they are trying to deal with internally. Restitution, referrals to programing for education, things like that, would be helpful to have some of the school folks speak to that so that we may learn more. Sharon Hinton- we do have members from the school system, however possibly with timing it is hard for them to attend. Will reach out again to see if they can join. Funding Committee— Have members of Funding Committee have decided on a date to meet as RFP closes on 2/18/2022. Q: Curious to know if we've received more RFP's then in the past or from new folks or is it similar to usual? Curious to see if we've received new interest. 38 A: Once applications are received and reviewed by Toshina, she will let us know. I cannot see anything until Toshina reviews and releases them. We probably won't know until the end of February. Q: Do we know how long it usually takes the consultant to review? A: In the past has taken just a couple of weeks. If closing on 2/18, maybe early to mid-March should be enough time to review and send them over which would then give enough time to get them scheduled to present on the chosen date. A: Reminds last year was done via Zoom, took about half the time as usual, half day instead of whole day in-person. Rebekah Rapoza confirms and reminds, depends on how many programs are presenting. Each program has about 20 minutes to do their presentation then time allotted for committee to discuss after. Q: Do we have a chair for the committee yet? A: That is up to the group to decide. Also requests group chose a date and advise. Donna Hall nominates Bernard Miles to be chair. Program Updates Dispute Settlement Center—Measurable Objectives Report: estimated 30 referrals, received 4, met each component goal with 70% or greater at 100%. Only 3 young people from July last year through December this year, but already has 3 referrals, also receiving referrals from Youth Deflection program which even though they are not going through NC Allies and through JCPC program, we are still getting referrals and we are still able to work with young people and members of the community. Q: Where are the students coming from? Both school systems or is one more primary than the other? A: Because it is based on referrals from the Court Counselors,their school information is part of the report but it is not a part of the report that I look at closely enough to know what school systems they are coming from because it does not seem to matter what school system they are coming from because also a lot of these referrals are things that happen outside of the school buildings; harms that were done within r the community but not necessarily within the school buildings. Q: Can you share with us what is being referred? Like what kind of criminal activity? A: Usually it's someone who has not gotten into a whole lot of trouble and usually for a minor infraction. It is a variety of things but usually things that the Court Counselors think can be handled through restorative process where the young person takes responsibility for what they did and they are able to relay that accountability to anyone that was harmed in the process and then move forward. This is what they look for when sending the referrals to them, is what type of incident would benefit from a restorative and accountability process. Q: These are only for diverted juveniles? A: Yes. Q: Was that for 2021? A: This is for July through December of 2021 Q: Do you take referrals for more serious offences? A: We do. Currently waiting for one referral, it's after the young person has been through all of their court process but there is still some harm in the community that could benefit from the restorative process, we get them as referrals but will take them along the way if there is a need to address harm between two parties. 39 Q: Is the program agreement setup up so that you can only take referrals from Juvenile Justice? A: We get referrals from the Youth Deflection program but the only ones that go into NCALLIES are the ones we get from the Court Counselors. Q: Is that because your program agreement says that you only take referrals from Juvenile Justice? I think you can use the funding for other at risk populations unless your program agreement says that. A: I will follow up with Val, but it's my understanding that the report is only based off what we enter into NCALLIES, but we do get referrals from other places. Susan Worley reports she has been talking to Tami and Toshina about it; Toshina says yes they do, but I think it's something worth exploring. Toshina Wiggins will have the person with the Dispute Settlement Center to review the program agreement but you should be able to accept or enter the information in NCALLIES because you serving at risk and kids who are involved in Juvenile Justice so it should not be an issue but will check into it more. Youth Deflection program provides an opportunity to stay out of the "system", we are serving them outside of court and in the community. With Dispute Settlement Center, they get funds from more than JCPC, in an effort to keep the kids out of the court system and to keep documentation of them out of the system that was the choice to not enter them into NCALLIES database. Toshina states that it is for program tracking purposes,tracking who they are serving as part of their agreement to serve at risk kids. So if you are referring to them, then they would need to enter that into NCALLIES for their tracking purposes. The Exchange Club—Group.numbers low, still struggling, estimated to serve 16, serving 0 as no referrals have been received. In-home estimated to serve 10, serving 5. Terminated 3, we may have to go back and do some training with the staff member to make sure he is scoring correctly. Volunteers for Youth—Both Teen Court and Community Service have exceeded or met the objectives. Still behind on numbers of kids being served, numbers lower than anticipated. Wrenn House—Estimated to serve 10, actual served 1. Either due to Covid or there hasn't been a need. Met goals at 100%,will continue screening,process still the same. Q: Are we in line with other counties with respect to low numbers for the programs? A: Yes, statewide numbers are showing low on these reports due to Covid. It is still definitely a challenge with programing. However still having those conversations with the programs to continue to engage partners and being creative with the programing to serve children and families the best way that they can. JJ Data Update December—7 juveniles at intake; 14 delinquent complaints; 0 undisciplined complaints; 3 school based complaints; 7 complaints approved for court; 6 complaints diverted;.0 complaints closed; 2 juveniles placed in detention for 12 days; 0 days used at Wrenn House; and 0 YDC admissions. January— 10 juveniles at intake; 19 delinquent complaints; 0 undisciplined complaints; 6 school based complaints; 12 complaints approved for court; 0 complaints diverted; 0 complaints closed; 1 juvenile placed in detention for 31 days; 0 days used at Wrenn House; and 0 YDC admissions. Q: Are the total number of complaints stable or have they gone down during Covid? A: As you can see on the reports,they have gone down in the 6 months reported, picked up in numbers in October and November, school complains have been really low during Covid but other complaints were coming in, in the community. 40 Q: Any recollection as to what the schools the complaints are coming from? A: I think it is more Orange County. Q: Trend data is always helpful but maybe not so much due to looking at Raise the Age. Wonder if there is any way to look at 16-18 compared to 16 and under to look at trend data to see if any of that is going down? Also,is there any way to see what the top reasons for DJJ involvement and referrals are? A: Some we had more of in January: affrays, several simple assaults, arson, couple injury to personal property, breaking and entering of motor vehicle. About the age, I would have to check. I would have to put in a request for approval to have the data broken down. It may not be something so easily gathered each month but will check into what I can find. System does not separate raise the age because they are all our kids now. Q: Looks like numbers are random,however big jump in September. Wondering if because numbers to diversion are low? Are total complaints down and that is why we have fewer to divert? Or are the types of complaints more serious,therefore cannot be diverted? If we could see from the past couple years compared to this year then it would be clearer. A: Will compare previous years stats. Also, many are too serious to be diverted. Q: I think another good thing to track would be how many juvenile cases are moving to adult superior court. A: 16-17 year olds with A-G are automatic transfers but now the DA can chose discretion on certain offenses to keep in juvenile court. Consultant Update Third Quarter Accounting is coming due; email will sent later this month notifying program providers that it will be available in NCALLIES March Ist. Providers and JCPC admin can start reviewing budgets now to prepare to determine if a program revision is needed. If funds are not being utilized, it can be transferred to another JCPC funded program provider within the county who maybe in need of those funds. Also, notifications for discretionary finds are tentatively scheduled to go out March 71h with specific instructions for applications. Submission deadline March 151h. DPS JCPC policy is currently being edited by policy committee and feedback from JCPC program providers and local partners will be requested sometime next month. Q: Has there been any information on changes to JCPC fund allocations? A: No, not at this time, everything remains the same. Announcements- Carol McClelland: Freedom House Recovery Center has been the recipient of SAMHSA (Substance Abuse Mental Health Services Administration) grant called CCBHC. It is a two year grant targeted to provide services for people and families that don't have another way to access services, don't qualify for state funding, don't qualify for Medicaid, and/or don't have insurance. There has been challenges with kids with really high copays so services were unavailable or they had huge deductibles. This funding allows Freedom House to be able to provide services. Part of the agreement is help the individual get "attached"to a provider that is in network with their Health plan. Also, Hiring for a Licensed Clinician in Mental Health who can work with kids! 41 Q: Does this include those that maybe undocumented? A: It does! However,the difficult part will be needing interpreters possibly for groups. We cannot provide translation for just one individual but if we have multiples we can possibly do a group of all one language with an interpreter. Amanda Farris: sent last two years of data to Rebekah Rapoza to share with everyone, reminding data is not exactly the same as there were some system changes. Tami Pfeifer: With regards to Risks and Needs Committee, speaking about encouraging new providers to apply, reached out to Youth Build in Durham. Unfortunately,they then canceled opportunity to present to JCPC. Project Build is a National Gang Intervention Model, funded in Durham County by county dollars, so they cannot provide services to another county. A staffer has reached out and stated he would like to provide such services in Orange but would not be able to through Durham County funds. How do we continue to vary services and address the needs of groups of young with more serious charges? Q: Why did they decide not to pursue the opportunity to present? A: Due to being funded through Durham County, they cannot come into Orange.County providing the same services. Youth/Project Build is a National Gang Intervention Model. They have a program supervisor, a team lead, outreach workers, going to kids' homes, responding to crisis, going to schools, connecting kids to sports and activities on campus, weekly educational/therapeutic group,programing for spring break, fall and summer. Q: Is there an organization who is already getting funds from JCPC who can expand and provide services to these "already involved"youth. Possibly trauma focused counseling? Or the mentoring program with the Exchange Club, currently only in Alamance? Q: Is there a connection with re-entry team for something like this? Suggests possibly going to a County Commissioner for discretionary funds; must put together an "ask" explaining the situation. Q: Has RSN (Reintegration Support Network) been encouraged to apply for JCPC funding?Maybe some of these providers don't know this is what we are looking for or what we need? Carol McClelland agrees RSN maybe a good match. They have a mentoring program already in place. Sharon Hinton asks Tami Pfeifer to speak to RSN leaders. Tami agrees. Amy Fowler recommends having a conversation with schools to figure out the specific gaps that are actually needed. Lateef Mitchell states the schools have after school programs and extra time with teachers but you don't see people coming into the school or having the capacity or being connected with programs that provide tutoring. Also with Covid,there is much inconsistency with children being in school, sometimes virtual and sometimes in person, which is one reason to look for a different program for tutoring or mentoring. Susan Worley states they did a survey for Social Workers in Orange County Schools asking how many kids at the school would benefit from mentoring and the response, "a whole lot", was overwhelming. Mentions they are planning to incorporate some form of mentoring into their RFP for kids that participate in Teen Court and Community Service, most likely group mentoring. Groups of kids will meet with people who have shared and lived experiences. 42 Donna King:N-95 masks are coming into the community through different organizations so folks just need to listen out. Pharmacies are receiving federal allocations, you must go in to pick up. Senior Centers also have them. Recommends everyone get their booster shot, wash hands, social distance, masking, do not be in crowds. Vaccination and Information Call Center 919-913-8088. Check CDC info on storing and reusing respirator masks. You can also double up with a surgical and cloth mask over. Upcoming Meeting: JCPC Meeting—April 1 @ 12pm Virtual Zoom Meeting a- 43 Orange County Juvenile Crime Prevention Council Special Meeting Friday,March 18, 2022 (9:30am—10:00am) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Amanda Farris,Amy Fowler, Tami Pfeifer, Crista Collazo,Bernard Miles, Charlos Banks, Kayla Merkel, Kelsey Mosley, Val Hanson, Lateef Mitchell, Susan Worley, Eddie Crews, Toshina Wiggins, Rebekah Rapoza(*Members in bold) Welcome The meeting opened with a welcome from Chair, Sharron Hinton. JCPC Business Funding Committee—This meeting was asked for by the Funding Committee after their review of the applications submitted in response to the RFP. There was one program type in particular, emergency shelter, for which no application was received and that had been identified as a needed service by the Risk and Needs Committee. After consultation with Toshina Wiggins,the Funding Committee is recommending to the JCPC that the RFP be re-advertised in its entirety for another 30 days. All applications received during the previous RFP advertisement period are still under consideration and those agencies/programs need not reapply. If the JCPC votes in favor of re-advertising, there will need to be another special meeting, probably sometime in May. Since this JCPC meets every other month in the even months, the timing falls between meeting months, and with the timeline for the Annual Plan and Certification, we'd need to meet as soon as possible and not wait until the June meeting. Discussion: Eddie Crews (temporary Area Consultant after Toshina Wiggins departure): The JCPC certainly has the option to re-advertise the RFP in its entirety but can also specifically advertise specifically for emergency shelter care and be working on the other applications that have been received in the meantime. The JCPC would decide how much to set aside for emergency shelter care and advertise a new RFP only for that amount and that particular services. Q: How much funding is left after the current requests? Is there enough funding left for what an emergency shelter may need to operate? A: The requests received were more than what was allocated for the county. Amanda Farris wonders how difficult will it be to make decisions on currently submitted programs while holding aside funds for emergency shelter. And how do we decide how much funding to hold aside? Bernard Miles (Funding Committee Chair) agrees that it will be difficult and complicated. Sharron Hinton agrees that we don't know how much the request for emergency shelter would be until after the RFP closes and the application has been submitted. Bernard Miles suggests that while it may cost more time in the long run, it may be better to keep all applications together and review at the same time. 44 Sharron Hinton reminds that the JCPC would have to keep everything on track once the applications are received—Funding Committee meet to make decision on recommendations and JCPC needs to meet again under a special meeting to vote. Eddie Crews mentions that if the RFP is reposted for all programs,just be aware that additional applications may be received for program types for which you already have addressed the need through the prior RFP. Q: Can we open the RFP for another 30 days just for emergency shelter services and do the review of all after the second one closes? A: Yes. That is an option. The only tricky part would be the amount you'd want to put on the RFP. Amanda Farris points out that even with holding the already received applications until the second closes, we are still stuck with the issue of trying to determine how much to take out to advertise just for emergency shelter services. Q: Can we determine how much funding they received for this current fiscal year? A: (Eddie Crews pulls up initial program agreement) They received$16,475 in JCPC funds and $4,942 in county cash match, and$19,579 in local cash. They had a couple budget revisions this year due to unallocated funds for renovation purposes. Amy Fowler states that it seems like we should go with a number similar to their initial budget request. Sharron Hinton summarizes the options before the JCPC: 1)move forward with re-advertising everything or 2)hold what has been received and only advertise for the emergency shelter services, deciding on amount to advertise just for that program type. Crista Collazo mentions that she had been trying hard to get an agency to submit an application for mentoring services. The folks she spoke with are in Chapel Hill and missed the deadline. While it seems like the easiest thing to do would be to advertise just for emergency shelter services, she thinks that if the RFP was re-advertised in its entirety that the organization would probably apply if they knew they had 30 more days. Sharron Hinton agrees that is a benefit of re-advertising everything is that you can capture those agencies who may have found out too late and offer other needed services. She asked if anyone would like to a motion for either proposal. Crista Collazo motioned to re-advertise the RFP in its entirety for another 30 days and was seconded by Amy Fowler. Q: Is there a way to notify the applicants who already applied that they do not need to reapply? A: An email will be sent to those applicants to let them know. Motion passed unanimously. 45 Orange County Juvenile Crime Prevention Council Meeting Friday,April 1,2022 (12:00noon—2:00pm) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Carol McClelland,Tami Pfeifer,Amanda Farris,Amy Fowler,Bernard Miles, Gayane Chambless, Tina Sykes,Joy Clark, Susan Worley, Pamela Weiden, Lateef Mitchell, LaDanna Strong, Jon Berkeley, Kayla Merkel, Megan Raymond, Val Hanson, Patricia Cardoso, Eddie Crews, Rebekah Rapoza(*Members in bold) Absent: Sherita Cobb, Crista Collazo, Blair Nell, Donna King, Charlos Banks Excused: Luke Dennis, Hathaway Pendergrass Welcome The meeting opened with a welcome from Chair, Sharron Hinton and introductions. Minutes Review and Approval The Council reviewed the minutes from February 2022. Gayane Chambless motioned for minutes to be approved and was seconded by Amy Fowler. Motion carried unanimously. The Council reviewed the minutes from March 2022. Amy Fowler motioned for minutes to be approved and was seconded by Carol McClelland. Gayane Chambless abstained from voting since she wasn't present at the meeting. Motion carried. JCPC Business Nominating Committee— Q: Can someone who already holds chair be on the Nomination Committee? A:No, unless there is something specifically written in the bylaws that will not preclude you from that. Carol McClelland and Sharon Hinton offer to join the Nominating Committee. Membership Review—Several positions are open: School Superintendent or designee, Chief of Police or designee, Director Local Management Entity/Managed Care Organization(LME/MCO), or designee, Member of the Faith Community, 2 young people under the age of 21, Representative from Parks and Recreation, also some County Commissioner appointees. Q: Cardinal should switch over to Alliance? A: Yes Q: Do we know who the Alliance Community person is? A: Amy Fowler will reach out to Rob Robinson or Veronica for direction. Q: When it comes to the Faith Community, have we ever had representation? If so, do we remember what community and does anybody have any recommendations? A: There has been a local Pastor from Hillsborough,Pastor Kysha Thompson. Sharon Hinton will reach out to her to see if she is interested. Sharon Hinton requests Carol McClelland and herself review the open positions and requests if any attendees have recommendations to please pass information along to them. 46 It is mentioned that Student Community Support Liaison has served in the past, Lateef Mitchell. The members speak of moving Charlos Banks back under"School Superintendent or designee" due to Sherita Cobb departure as she was moved to other designation as it is only allowable to have one person per listing. Gayne Chambless mentioned she would like to have both school systems listed under JCPC, suggests the team reach out to them. Sharon Hinton agrees. Lateef Mitchell mentions he would be happy to fill the"Interest for at Risk Youth"position. Continuum of Services Review—Rebekah Rapoza presents Continuum of Services. It is mentioned that RSN is not listed. Program will be added under"Structured Activities"with arrow indicating Youth at Greatest Risk through Post Release. Q: Does Josh's Hope-Tools for Hope work not just with All Youth but through Pre Adjudicated? They are specific to youth with mental health or substance use. A: Sharon Hinton advises we will reach out to them and confirm the scope of their services. Q: Do we have Communities in Schools in Orange County or Chapel Hill, they are on the list? A: Communities in Schools is different in Orange County from what Communities in Schools is nationally or statewide. Q: Do they still do afterschool programing at the Middle Schools? A: Yes Kayla-AMI Kids, mentions for the clinical treatment where they are listed,they can serve PRS youth also and Pre-adjudicated youth with state approval. Q: Under"Clinical Services" there is mental health services listed but is substance abuse services anywhere on the list? Suggests adding"SU" to the "MH" listed to cover both services.Also suggestion to add "MH" to the "Substance Abuse" listed under"Assessments" as well. Q: The organization "Grow Your World", do they focus on all youth? A: They do tutoring and social recreational. They actually do tutoring after 6, so this can be 2 categories. Westcare Residential for girls can be removed and Eckerd Residential is not just for males. Eckerd took over Westcare. Boomerang is not anywhere on the list. They do structured activities and after school activities. Program Updates Dispute Settlement Center—Val Hanson, worked with 9 youth so far, all males. Ranging from threats of mass violence on school property, 2 larceny charges, 3 assaults, and communicating threats. Acknowledges "threats of mass violence" is very scary, all three were very young, early middle school, 12-13 year olds, and every case was a matter of saying something incredibly impulsive followed with extreme regret. 47 We are doing a lot of community work, started hosting listening circles,trainings with teachers, different work with different organizations. We work a lot with youth in communities but we also support community organizations with restorative practices, so please reach out if there is ever a need. The Exchange Club—LaDanna Strong, still trying to run our program, currently 3 open referrals, one new referral this month, finally found an open location to start doing groups,hoping to get that going soon. Cannot remember name,but Sarah church has agreed to allow them to use facility to hold group. Volunteers for Youth—Susan Worley- seeing a real pick up in numbers of referrals coming in. As of April 1 lch Teen Court is back in the Court House. Wrenn House—Patricia Cardoso-still same place as last month numbers wise, 2 youth for a total of 10 days, low by comparison to last fiscal year,not sure what is driving that but reminding that there is open beds. All flooring has been replaced on first floor also all bathrooms have been redone so house looks wonderful. JJ Data Update January— 10 juveniles at intake; 19 delinquent complaints; 0 undisciplined complaints; 6 school based complaints; 12 complaints approved for court; 0 complaints diverted; 0 complaints closed; 1 juvenile placed in detention for 31 days; 0 days used at Wrenn House; and 0 YDC admissions. February— 14 juveniles at intake; 21 delinquent complaints; 0 undisciplined complaints; 10 school based complaints; 13 complaints approved for court; 7 complaints diverted; 1 complaint closed; 1 juvenile placed in detention for 2 days; 0 days used at Wrenn House; and 0 YDC admissions. Q: Could information be separated out to differentiate Orange County and Chapel Hill? A: Yes, Eddie Crews can separate out by school,please send specific requests to Amanda and she will forward to Eddie. Keeping in mind,this can only be done quarterly or every 6 months. Val Hanson clarifies, she was more concerned about figuring out if schools are handling issues more in- house rather than referring to programs. Amy Fowler, previously being a school board member for Chapel Hill/Carrboro city schools,they were contemplating discontinuing the SROs and were making a concerted effort to take care of discipline issues in-house and with more rehabilitative rather than punitive measures while also trying to prevent suspensions. Consultant Update New from Raleigh staff meeting, gun violence is being talked about a lot. Orange County is not too bad, Durham County is concerning. Just a reminder to watch the gun violence issues and hopefully have some programs that can step in and address that, whether prevention or intervention. Been working with Justice and Public Safety Subcommittee,trying to get some more money for those programs. Still struggling with the amount of kids in detention, also having staffing issues, 37%vacancy rate in some departments. Bernard Miles mentions, Orange County numbers may not be as high as others,but our kids are indirectly exposed, having contact with others that are engaging in violent activities. Just a reminder that because it does not show in our numbers, some of our residents are struggling with those traumatic events as well. Also reminds of the lack of consistency in school based mental health care as there is such a high turnaround in clinicians. 48 Announcements Funding committee has agreed to meet on May 4th,they will be reviewing all of the funding applications. JCPC will need to have a special meeting again in May to accept the funding committee recommendations as well as approve the slate of memberships and approve the officers that will be proposed in May as well so that all the information can be provided to the Commissioners for their June meeting. May 9th or 1 Oth are the best dates available. Please respond with your availability on those dates.Next meeting scheduled for June P. 49 Orange County Juvenile Crime Prevention Council Special Meeting Friday, May 9,2022 (10:00am— 10:30am) Virtual Zoom Meeting Proposed Minutes Attendees: Sharron Hinton, Carol McClelland, Bernard Miles, Gayane Chambless, Tina Sykes, Charlos Banks, Amanda Farris, Cait Fenhagen, Susan Worley, Joy Clark, Kelsey Mosley, Lateef Mitchell, LaDanna Strong, Sarah Black, Eric Johnson, Eddie Crews, Rebekah Rapoza(*Members in bold) Welcome The meeting opened with a welcome from Chair, Sharron Hinton. JCPC Business Funding Committee—The Funding Committee met on May 4, 2022 to hear presentations from agencies who have applied for FY 22-23 JCPC funding. After presentations,the committee decided on funding recommendations that will now be presented to the Council for discussion and vote. JCPC Admin is being recommended for funding in the amount$7,879. Dispute Settlement Center is being recommended for funding in the amount of$58,000. Exchange Club's Family Center is being recommended for funding in the amount of$60,760. Fathers on the Move is not be recommended for funding. Reintegration Support Network is being recommended for funding in the amount of$61,627. Volunteers for Youth(Community Service/Restitution) is being recommended for funding in the amount of$84,730. Volunteers for Youth(Teen Court) is being recommended for funding the amount of$69,625. Wrenn House is being recommended for funding in the amount of$16,475. Discussion: Q: What is the work that Reintegration Support Network will do with juveniles? A: They will be providing mentoring and peer support. Q: Why wasn't Fathers on the Move recommended for funding? A: There were some aspects of their application and program that needed additional enhancement and support. We hope that during the upcoming fiscal year those areas can be strengthened and we can see a stronger application for the next fiscal year. Vote: Bernard Miles made a motion for JCPC Admin to be funded at $7,879 and was seconded by Carol McClelland. Motion carried unanimously. Gayane Chambless made a motion for Dispute Settlement Center to be funded at $58,000 and was seconded by Carol McClelland. Motion carried unanimously. Charlos Banks made a motion for Exchange Club's Family Center to be funded at $60,760 and was seconded by Bernard Miles. Motion carried unanimously. Amanda Farris made a motion that Fathers on the Move not receive funding and was seconded by Sharron Hinton. Motion carried unanimously. 50 Gayane Chambless made a motion for Reintegration Support Network to be funded at$61,627 and was seconded by Carol McClelland. Motion carried unanimously. Carol McClelland made a motion for Volunteers for Youth's Community Service and Restitution program to be funded at$84,730 and was seconded by Charlos Banks. Motion carried unanimously. Carol McClelland made a motion for Volunteers for Youth's Teen Court program to be funded at$69,625 and was seconded by Gayane Chambless. Motion carried unanimously. Bernard Miles made a motion for Wrenn House to be funded at$16,475 and was seconded by Carol McClelland. Motion carried unanimously. 51 Juvenile Crime Prevention Council County Plan Orange County For FY 2022-2023 Table of Contents I. Executive Summary II. County Funding Plan III. Juvenile Crime Prevention Council Organization IV. County Risk and Needs Assessment Summary V. Research-Based Program Summary VI. County Juvenile Crime Prevention Council Request for Proposals VI I. Funding Decisions Summary VI II. Funded Programs Program Enhancement Plan (PEP). (Add brief program description for any program without a PEP) Attachments: Continuum of Services —At a Glance 52 Executive Summary The Orange County Juvenile Crime Prevention Council (JCPC), in fulfillment of the duties and responsibilities as set forth in the General Statutes of the State of North Carolina, has completed the activities required to develop this County Plan for FY 2022 through FY 2023. The JCPC has identified the issues and factors which have an influence and impact upon delinquent youth, at-risk youth, and their families in Orange County. Further, the JCPC has identified the strategies and services most likely to reduce/prevent delinquent behavior. Priorities for Funding: Through a Risk and Needs Assessment and a resource assessment, the JCPC has determined that the following services are needed to reduce/prevent delinquency in Orange County (The list is in no particular order or priorities). 1. Restitution/Community Service 2. Parent/Family Skill Building 3. Interpersonal Skill Building 4. Mentoring 5. Mediation/Conflict Resolution (including School Based) 6. Teen Court 7. Tutoring/Academic Enhancement 8. Temporary Shelter (specifically Emergency Shelter) 9. Substance Abuse Treatment (specifically for the un/underinsured) Monitoring and Evaluation: Each program funded in the past year by the JCPC has been monitored. The monitoring results and program outcomes evaluations were considered in making funding allocation decisions. The JCPC continues to conduct implementation monitoring of its action plan and its funded programs on an annual basis. Funding Recommendations: Having published a Request for Proposals for these needed services for a minimum of thirty (30) days, the JCPC has screened the submitted proposals and has determined which proposals best meet the advertised needed services. As required by statute, the JCPC recommends allocation of the NC Department of Public Safety-Community Programs Section Funds to the following Programs in the amounts specified below for FY 2022- 2023 (See Orange County JCPC Funding Plan) : 53 Name of Programs (Type) Funding Recommendations Juvenile Community Service and Restitution $84,730 (Restitution/Community Service Mediation/Conflict Resolution $58,000 Mediation/Conflict Resolution Teen Court $69,625 Teen Court Trauma Informed Certified Peer Support $61,627 (Interpersonal Skill Building) Parent Teen Solutions $60,760 Home-Based Family Counseling and Interpersonal Skill Building) Wrenn House $16,475 (Runaway Shelter Care The JCPC further recommends that the following amount be allocated from the NC Department of Public Safety funds for the administrative costs of the Council for FY 2022-2023: $7,879. Respectfully Submitted, 4L Sharron Hinton, Chair Orange County Juvenile Crime Prevention Council June 1, 2022 54 ORANGE County NC DPS - Community Programs - County Funding Plan Available Funds: $ $359,096 Local Match: $ $181,101 Rate: 30% DPS JCPC funds must be committed with a Program Agreement submitted in NC Allies and electronically signed by authorized officials. %Non DPS-JCPC Program Revenues Dispute Settlement Center (MediationlConflict Resolution) $58,000 $17,400 $878 P1 $76,278 24% Exchange Clubs Family Center in Alamance 2(Parent Teen Solutions) $60,760 $18,228 $14,929 $93,917 35% Haven House,Inc. 3 (Wrenn House) $16,475 $4,943 $23,578 $44,996 63% Reintegration Support Network +(Trauma-Informed Certified Peer Support) $61,627 $18,488 $80,115 23% Volunteers for Youth,Inc. s(Juvenile Community Service and Restitution) $84,730 $25,419 $28,205 $138,354 39% Volunteers for Youth,Inc. 6(Teen Court) $69,625 $20,888 $5,782 $96,295 28% 7 JCPC Administration $7,879 $2,363 $10,242 23% A 9 /0 11 12 13 N IS 16 17 18 TOTALS: $359,096 $107,729 $58,443 $14,929 $540,197 34% The above plan was derived through a planning process by the ORANGE County Juvenile Crime Prevention Council and represents the County's Plan for use of these funds in FY 2022-2023 Amount of Unallocated Funds Amount of funds reverted back to DPS Chairperson,Juvenile Crime Prevention Council (Date) Discretionary Funds added check type ❑ initial plan ❑update ❑final -----DPS Use Only----- Chairperson,Board of County Commissioners (Date) or County Finance Officer Reviewed by Area Consultant Date Reviewed by Program Assistant Date Verified by Designated State Office Staff Date 55 Juvenile Crime Prevention Council Organization FY 22-23 Name Organization Title Sharron Hinton Orange County Human Services Chairperson (interim until elections in Aug) Social Services Manager Vice- Carol McClelland Freedom House Dir. of Outpatient Chairperson (interim until elections in Aug) Recovery Center Services Rebekah Rapoza Orange County Fiscal Operations Secretary "volunteer position" Social Services Manager Treasurer Assessment Committee Chairperson Funding Committee Chairperson Number of 13*-20 members for members left during the FY 21-22: year dropping to 13 List meeting dates during the current fiscal year and identify the number of JCPC members in attendance for each. Meeting Date Number of Members in Quorum Present? Yes/No Attendance 8/6/21 10 No 10/1/21 13 Yes 11/5/21* 8 Yes special meeting 12/3/21 11 Yes 2/4/22 10 Yes 3/18/22* 6 Yes special meeting 4/1/22 8 Yes 5/9/22* 7 Yes special meeting 6/3/22 6 No 56 SUMMARY REPORT OF THE ORANGE COUNTY RISK AND NEEDS ASSESSMENT COMMITTEE I. Risk Assessment Summary II. Needs Assessment Summary III. YASI Summary IV. Resource Assessment Summary V. Summary of Gaps and Barriers in the Community Continuum VI. Proposed Priority Services for Funding Part I. Risk Assessment Summary The Risk and Needs Assessment Committee reviewed data gleaned from the Juvenile Risk Assessment instrument administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. The Juvenile Risk Assessment is an instrument used to predict the likelihood of the juvenile being involved in future delinquent behavior. For some youth, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Please see attached the most updated Risk, Needs, and YASI data. Orange County Risk Factor Observations: FY 2021-2022 The Risk and Needs Committee met on November 8, 2021 to review the Risk, Needs, and YASI Data. The Risk data includes the review of 86 juveniles for July to December 2020. Orange County risk assessment data reported that 1% were Risk Level 1, 16% were Risk Level 2, 27% were Risk Level 3, 34%were Risk Level 4, and 22%were Risk Level 5. Risk Assessments Points of Interest: 11% of juveniles were under age 12, a slight decrease from FY 19-20 (14%). 51% of juveniles show having one or more prior referrals at the time of intake, a significant increase from FY 19-20 (39%). 26% of juveniles have a prior class 1-3 misdemeanor as compared to 22% in 19-20; 8% having prior class f-1 felonies or al misdemeanors as compared to 5% in 19-20 and A-E Felonies were at 0%. 22% of juveniles had prior assaults, a slight increase from FY 19-20 (20%). 28% of juveniles have run away from home or placement, an increase from FY 19-20 (23%). *30% of juveniles have some known substance use and need further assessment, as compared to 18% in FY 19-20. 21% have known substance abuse and need assessment or treatment, as compared to 20% in FY 19-20. *This statistic is possibly underreported. 1 57 61% of juveniles demonstrate moderate to serious behavioral problems in school, a significant decrease from FY 19-20 (74%). 86% of juveniles lack pro-social peers, regularly associate with others involved in delinquent activity, and/or is a gang member/associates with a gang; a significant increase from FY 19-20 (73%). 12% of parents are willing but unable or unwilling to supervise juveniles, which has remained the same as FY 19-20 (12%). Part II. Needs Assessment Summary The Risk and Needs Assessment Committee also reviewed data gleaned from the Juvenile Needs Assessment instrument administered by Juvenile Court Counselors prior to court disposition. The Juvenile Needs Assessment is an instrument used to examine a youth's needs in the various domains of his life: The Individual Domain, The School Domain, The Peer Domain, and the Community Domain. This instrument was designed to detect service intervention needs as an aid in service planning. As with the Juvenile Risk Assessment, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). Orange County Elevated Needs Observations: FY 2020-2021 The Risk and Needs Committee met on November 8, 2021 to review the Risk, Needs, and YASI Data. The Needs data includes the review of 84 juveniles for July to December 2020. Orange County Needs assessment data reported that 50% were low needs, 40% were medium needs, and 10%were high needs. Needs Assessment Points of Interest: 21% of juveniles report being rejected by positive peers; 53% had some/regular association with delinquent peers and 13% associated with a gang. There were significant increases as compared to FY 19-20 with 13% having gang association as compared to FY 19-20 (6%). 60% of juveniles have moderate to serious school behavior problems, a significant decrease as compared to 72% in FY 19-20. *51% of juveniles need substance abuse assessment or treatment, a significant increase as compared to 39% in FY 19-20. *This statistic is possibly underreported. *25% of juveniles are reported to be abuse victim with support which is higher than the state average 19%, and 10% having NO support which is also higher than the state average 3%. *This statistic is possibly underreported. *4% of juveniles were engaged in sexual behaviors with assessment needs not being met; 5% reported dangerous sexual practices and 2% sexually victimized. *This statistic is possibly underreported. 33% of juveniles need more mental health assessment which is slightly higher than the state at 31%. *14% of juveniles have domestic discord in the home as compared to 20% in FY 19-20 and 14% of juvenile's experience domestic violence in the home as compared to 10% in FY 19-20. *This statistic is possibly underreported. 2 58 68% of juveniles come from homes where parents/guardians have marginal to inadequate family supervision skills which is significantly higher than the state at 54% *16% of juveniles have family alcohol/drug abuse in the home, higher than the state average of 11%. *This statistic is possibly underreported. 42% of adjudicated juveniles come from homes where family members have criminal history and an additional 5% are under active court supervision or have gang involvement. Part III. YASI Assessment Summary The Risk and Needs Assessment Committee reviewed data gleaned from the Juvenile Youth Assessment Screening Instrument (YASI) administered by Juvenile Court Counselors after juveniles are referred with a complaint alleging that a delinquent act has occurred and prior to adjudication of the juvenile. The YASI is an instrument used. to show the risks, needs, and strengths of a juvenile, as well as to predict the likelihood of the juvenile being involved in future delinquent behavior. For some youth, some of the individual item ratings may be heavily dependent upon information reported by the juvenile or the parent(s). For these items, there is a likelihood of under-reporting the incidence of a particular behavior and the actual incidence may be higher than suggested by these figures. In those cases, the figure should be interpreted as a measure of the minimum level of occurrence. Please see attached the most updated Risk, Needs, and YASI data. Orange County Risk Factor Observations: FY 2021-2022 The Risk and Needs Committee met on November 8, 2021 to review the Risk, Needs, and YASI Data. The YASI data includes the review of 52 juveniles for January to June 2021. Orange County YASI data reported that 42%were Low Risk, 35%were Moderate Risk, and 23%were High Risk. YASI Assessments Points of Interest: 31% had prior runaway history and 20% had finding of child neglect, both higher than State average at 23% and 11% respectively. 20% reported family history of SA/alcohol as compared to State average of 17%; 18% family mental health problems as compared to State average of 15%; and 29% family juvenile/criminal involvement as compared to State average of 26%. 10% dropped out of high school, higher than State average of 6%. 19% of youth had school infractions reported, significantly higher than State average of 9%. 31% of youth had some part-day/full-day unexcused absences, significantly higher than State average of 14%. 23% of youth were failing most classes, compared to State average of 18%. 44% of youth reported having delinquent friends, compared to State average of 41%. 48% of youth had alcohol/drug use, higher than State average of 36%. 56%were identified as having mental health problems, significantly higher than State average of 40%. 3 59 14% of youth were victims of physical abuse, compared to State average of 9%. 15% were victims of bullying and 12%were victims of assault, compared to State averages of 8% and 7% respectively. 14% of youth displayed a weapon (9% State average), 27% bullied/threatened people (20% State average), 17% destroyed property (14% State average), 33%were assaultive (30% State average), and 8% inflicted serious injury (5% State average). 25% of youth would minimize, deny, and/or justify their actions, compared to State average of 18%. Part IV. Summary of the Existing Community Resources Community resources are sometimes available but can be difficult to access. See the attachment titled Orange County Continuum of Services—At a Glance for a listing of available community resources. Part V. Summary of Gaps and Barriers in the Continuum of Services While Orange County is not large, transportation is a barrier for many juveniles, especially those in Northern Orange County where public transportation is limited. Additionally, the cost of gas is an inhibitor to accessing services, including court ordered sanctions and therapy sessions while the in-home JCPC funded program could address this barrier. Young people and families needing bi-lingual mental health and substance abuse services often experience waitlist for services due to the scarcity of bi-lingual therapists and language interpretation. There are no mental health or substance abuse services available for undocumented juveniles. While Orange County does have a domestic violence service provider, the services offered are limited and are targeted more towards adults experiencing it as victims. Part VI. Proposed Priority Services for Funding The committee compared the services needed to address the elevated Juvenile Risk Factors and Juvenile Needs with services currently available in the community. Services which are currently available in the community and sufficient to meet the needs of court involved youth or those youth most at risk for court involvement are not considered as a priority for JCPC funding. The Committee proposes that the following services be approved as the funding priorities in no particular order and advertised in the Request for Proposal for FY 2022-2023: • Restitution/Community Service • Parent/Family Skill Building • Individual and Group Counseling, and Substance Abuse Treatment 4 60 • Interpersonal Skill Building • Mentoring • Mediation/Conflict Resolution • Teen Court • Tutoring/Academic Enhancement • Temporary Shelter Services 5 61 RISK ASSESSMENT COMPARISION DATA ORANGE Data for 7/1120-12/31/20(FY 20-21) FY 16-17 I FY 17-18 I FY 18-191 FY19-20 FY 20-21 State 20-21 Total Assessments 84 100 124 137 86 1 8,828 Overall Risk Level FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 RL1 -1 2% 3% 4% 1% 7% RI -14 17% 16% 16% 16% 15% RI -23 36% 31% 29% 24% RI-4-29 35% 34% 31% 34% 35% RI -19 10% 15% 19% 19% 40% --- ■FY 16-17 35% 30% ■FY 17-18 25% .FY 18-19 20% 15% ■FY 19-20 10% ■FY 20-21 5% oil0% O State 20-21 RL1-1 RL2-14 RL3-23 RL4-29 RL5-19 Observations: The risk assessment tool was renormed in April 2016 with new Risk Levels as:R1=Risk Level 1(0 points),R2=Risk Level 2 01-2 points),R3=Risk Level 3(3-5 points),R4=Risk Level 4(6-12 points)and RS=Risk Level 5(13+points) R1 -Age When First Delinquent Offense AIIeC FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Age 12 or over-77 85% 87% 88% 86% 90% 88% Under age 12-9 16% 13% 12% 14% 11% 13% 100% - - - - -- ------ -- - ■FY 16-17 80% ■FY 17-18 60% FY 18-19 40% ■FY 19-20 ■FY 20-21 20% — 0State 20-21 0% Age 12 or over-77 Under age 12-9 Observations: 62 R2-Number of Undisciplined or Delinquent Referrals at Intake FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Current Referral Only-42 56% 66% 65% 61% 49% 47% One Prior Referral-13 20% 21% 19% 12% 15% 19% 2 or 3 Prior Referrals-11 18% 10% 11% 15% 13% 17% Four or More Prior Referrals-20 6% 3% 6% 12% 16% 70% ■FY 16-17 60% ■FY 17-18 50% •FY 18-19 40% s FY 19-20 30% ■FY 20-21 20% 0 State 20-21 10% 0% Current Referral Only-42 One Prior Referral-13 2 or 3 Prior Referrals-11 Four or More Prior Referrals -20 Observations:Referrals are instances of complaints coming through the Intake Process. R3-Most Serious Prior Adjudication FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 St116 No prior adjudications-56 70% 75% 67% 69% 65% Prior undisciplined-1 0% 2% 6% 4% 1% Prior class 1-3 misdemeanors-22 18% 20% 24% 22%Prior class f-i felonies or al misdemeanors-7 11% 3% 2% 5% 8%Prior A-E felonies-0 1% 0% 0% 1% 0% 80% --— -— ■FY 16-17 70% ■FY 17-18 60% FY 18-19 50% 40% ■FY 19-20 30% ■FY 20-21 20% o State 20-21 10% 0% t' No prior adjudications- Prior undisciplined-1 Prior class 1-3 Prior class f-i felonies or Prior A-E felonies-0 56 misdemeanors-22 a1 misdemeanors-7 Observations: 63 R4-Prior Assaults FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 A No assaults-64 80% 88% 82% 76% 74% Involvement in an affray-4 0% 1% 3% 4% 5% Yes,without a weapon-11 16% 9% 11% 12% 13% Yes,without a weapon,inflicting serious injury- 3 1% 0% 1% 4% Yes,with a weapon-4 2% 2% 2% 4% Yes,with a weapon,inflicting serious in'u -0 1% 0% 0% 0% 0%1 1 100% ■FY 16-17 90% ■FY 17-18 80% FY 18-19 70% 60% ■FY 19-20 50% ■FY 20-21 40% 30% aState 20-21 20% 10% 0% dib— Noassaults-64 Involvement in an Yes,without a Yes,without a Yes,with a weapon Yes,with a affray-4 weapon-11 weapon,inflicting -4 weapon,inflicting serious injury-3 serious injury-0 Observations:Any assaultive behavior, whether physical or sexual,with or without a weapon as evidenced by a prior delinquent complaint. R5-Runaway from Home or Placement FY 16-17 FY 17-18 FY 18-19 FY 19-201 FY 20-211 State 20-21 No-62 75% 75% 74% 77% 72% 76% Yes-24 25% 25% 26% 23% 24% 100% - —- - ■FY 16-17 80% ■FY 17-18 60% FY 18-19 40% ■FY 19-20 20% 2FY20-21 0% O State 20-21 No-62 Yes-24 Observations:Absconding from home or placement,whereabouts are unknown,and not returning within 24-hours. 64 R6-Known Use of Alcohol or Illegal Drugs (prior 12 months FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Known substance use-42 62% 70% 63% 62% 49% 55% Some substance use,need further assessement-26 20% 17% 21% 18% 29% Substance abuse,assessment or treatment needed-18 18% 13% 16% 20% 16% 80% ■FY 16-17 70% 60% ■FY 17-18 50% 40% ■FY 18-19 30% ■FY 19-20 20% 10% ■FY 20-21 No Known substance use-42 Some substance use,need further Substance abuse,assessment or 0 State 20-21 assessement-26 treatment needed-18 Observations: R7-School Behavior Problems(prior 12 months) FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Problems enrolled,attendingregularly)-22 35% 21% 18% 20% 26% 32% Minor Problems-11 8% 6% 7% 7% 11% Moderate Problems-14 17% 25% 23% 22% 16% 17% Serious Problems-39 41% 48% 52% 52% 40% 60% ■FY 16-17 50% ■FY 17-18 40% 30% FY 18-19 20% ■FY 19-20 10% �-` ■FY 20-21 AD 0% 1 State 20-21 No Problems(enrolled, Minor Problems-11 Moderate Problems-14 Serious Problems-39 attending regularly)-22 Observations: 65 R8-Relationships with Peers FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Peers are good support and influence-12 21% 12% 23% 27% 14% 33% Lacks prosocial peers or sometimes associates with delinquent others-44 56% 74% 52% 51% 39% Regularly associates with others involved in delinquent activity-19 20% 12% 17% 16% 20% Youth is a gang member or associates with a gang-11 2% 2% 8% 6% 8% 80% - — — ■FY 16-17 70% ■FY 17-18 60% 50% ■FY 18-19 40% ■FY 19-20 30% 20% _ ■FY 20-21 10% 0% ®State 20-21 Peers are good support and Lacks prosocial peers or Regularly associates with Youth is a gang member or influence-12 sometimes associates with others involved in delinquent associates with a gang-11 delinquent others-44 activity-19 Observations: R9-Parental Supervision FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 Parent/Guardian/Custodian willing&able to supervise-76 92% 97% 90% 88% 88% Parent/Guardian/Custodian willing but unable to supervise-10 7% 1% 9% 10% 12% Parent/Guardian/Custodian unwilling to Su ervise o 1% 2% 1% 2% MIA ■FY 16-17 120% - -- -- -- ■FY 17-18 100% •FY 18-19 80% 11074 ■FY 19-20 60% ■FY 20-21 40% 13State 20-21 20% 0% Parent/Guardian/Custodian willing&able to Parent/Guardian/Custodian willing but unable to Parent/Guardian/Custodian unwilling to supervise supervise-76 supervise-10 -0 Observations: 66 NEEDS ASSESSMENT COMPARISION DATA ORANGE Data for 7/1/20-12/31/20(FY 20-21) FY 16-17 FY 17-18 1 FY 18-191 FY 19-20 1 FY 20-211 State 20-21 Total Assessments 90 101 123 139 1 84 r 8,800 Overall Needs Levels FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Low Needs-42 47% 47% 47% 46% 50% 63% Medium Needs-34 43% 49% 45% 45% 32% High Needs-8 10% 5% 8% 9% 5% 70% - ■FY 16-17 60% ■FY 17-18 50% 40% ■FY 18-19 30% ■FY 19-20 20%10% ■FY 20-21 0% t, a State 20-21 Low Needs-42 Medium Needs-34 High Needs-8 Observations: Y1 -Peer Relationships FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Positive Peers-11 21% 11% 22% 26% 13% 32% Rejected by Positive Peers-18 29% 24% 24% 20% 14% Some Association with Delinquent Peers-25 30% 51% 31% 31% 28% Regular Association with Delinquent Peers-19 17% 13% 15% 17% 18% Gang Association-11 3% 2% 8% 6% 8% 60% ■FY 16-17 ■FY 17-18 50% ■FY 18-19 40% ■FY 19-20 30% ■FY 20-21 r a State 20-21 20% +=i 10% v- 0% Positive Peers-1 Rejected by Positi9erRe&tssoM ion with Rel"eAsgqdc9iodSvith Delinquent awg A99ciation-11 Observations: 67 Y2-School Behavior FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No School Behavior Problems-23 37% 21% 19% 19% 27% 31 Minor School Behavior Problems-10 18% 7% 7% 9% 12% 12% Moderate School Behavior Problems-12 14% 24% 20% 19% 14% 17% Serious School Behavior Problems-39 31% 49% 54% 53% 40% 60% -- - ■FY 16-17 50% ■FY 17-18 40% FY 18-19 30% ■FY 19-20 20% _ Ah ■FY 20-21 10% k In Mo State 20-21 f` 0% No School Behavior Minor School Behavior Moderate School Serious School Behavior Problems-23 Problems-10 Behavior Problems-12 Problems-39 Observations: Y3-Academic Functioning FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-211 State 20-21 At Grade Level-73 84% 84% 82% 84% 87% 91% Below Grade Level-11 16% 16% 18% 17% 9% 100% - -- ■FY 16-17 80% ■FY 17-18 60% ■FY 18-19 40% ■FY 19-20 ■FY 20-21 20% o State 20-21 0% At Grade Level-73 Below Grade Level-11 Observations: 68 Y4-Substance Abuse FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Known Substance Abuse-41 60% 68% 63% 60% 49% 56% Some Abuse Assessment-27 27% 17% 20% 19% 29% Some Abuse Treatment-16 13% 15% 17% 20% 16% 70% ■FY 16-17 60% ■FY 17-18 50% FY 18-19 40% FY 19-20 30% o FY 20-21 20% a State 20-21 10% i 0% No Known Substance Abuse-41 Some Abuse Assessment-27 Some Abuse Treatment-16 Observations: Y5-Juvenile Parental Status FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Juvenile Not a Parent-79 97% 97% 98% 98% 94% 97% Juvenile is a Parent,No Custody-1 1% 10/. 0% 1% 1% 1% Juvenile is a Parent,Expect childcare-4 1% 2% 2% 1% 2% Juvenile is a Parent,Expect no child care-0 1% 0% 0% 0% 0% 0% 120% 100% 80% 60% 40% 20% 0% Juvenile Not a Parent-79 Juvenile is a Parent,No Juvenile is a Parent,Expect Juvenile is a Parent,Expect no Custody-1 childcare-4 child care-0 Observations: 69 Y6-Abuse Neglect History FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 2-0-2-11 State 20-21 No Evidence of Abuse/Neglect-55 54% 56% 62% 63% 66% 78% Abuse Victim with Support-21 36% 41% 33% 30% 19% Abuse Victim but NO Support-8 10% 3% 5% 8% 3% 90% 80% ■FY 16-17 70% ■FY 17-18 60% ■FY 18-19 50% ■FY 19-20 40% ' ■FY 20-21 30% 20% ©State 20-21 10% Lw0% OA ' I t t- - No Evidence of Abuse/Neglect-55 Abuse Victim with Support-21 Abuse Victim but NO Support-8 Observations: Y7-Sexual Behaviors FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Problem Sexual Behavior-75 82% 92% 92% 91% 89% 87% Sexual Behavior-Needs Assessment-3 8% 5% 6% 4% 3% Dangerous Sexual Practices-4 7% 3% 2% 3% 5% 6% Has SexuallyVictimized Others-2 3% 0% 1% 1% 2% 4% 100% 90% ■FY 16-17 80% ■FY 17-18 70% 60% FY 18-19 50% M FY 19-20 40% 30% ■FY 20-21 20% o State 20-21 10% 0% No Problem Sexual Sexual Behavior- Dangerous Sexual Has Sexually Victimized Behavior-75 Needs Assessment-3 Practices-4 Others-2 Observations: 70 Y8-Mental Health Needs FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Mental Health Needs Noted-13 13% 12% 10% 14% 16% 29% Mental Health Needs Addressed-43 47% 480/. 41% 46% 51% 40% Needs More Mental Health Assessment-28 40% 41% 49% 40% 31 60% 50% ■FY 16-17 I 40% ■FY 17-18 30% ■FY 18-19 20% ■FY 19-20 10% ■FY 20-21 0% ■State 20-21 No Mental Health Needs Noted-Mental Health Needs Addressed- Needs More Mental Health 13 43 Assessment-28 Observations: Y9-Basic Needs/Living FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Living with Parent&Needs Met-67 90% 94% 89% 88% 80% 89% Temporary Residence&Needs Met-14 9% 5% 8% 12% 17% 10% Living with Parent&Needs Unmet-0 0% 0% 0% 0% 0% 0% Living Independently-3 1% 1% 2% 1% 1% 100% 90% ■FY 16-17 80% 70% •FY 17-18 60% 50% FY 18-19 40% m FY 19-20 30% 20% ■FY 20-21 10% ■State 20-21 0% Living with Parent& Temporary Residence& Living with Parent& Living Independently-3 Needs Met-67 Needs Met-14 Needs Unmet-0 Observations: 71 Y10-Health/Hygiene FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Health Hygiene Problem-73 82% 86% 83% 84% 87% 93% Health/Hygiene Problem but Unimpaired-8 12% 9% 9% 10% 6% Health/Hygiene Problem Limits Function-2 1% 3% 7% 5% 0% Health/Hygiene Problem Untreated-1 4% 2% 2% 1% 0% 100% - 90% ■FY 16-17 80% "� ■FY 17-18 70% 60% FY 18-19 50% ■FY 19-20 40% 30% ■FY 20-21 20% ■State 20-21 10% 0% Mi No Health Hygiene Health/Hygiene Health/Hygiene Health/Hygiene Problem-73 Problem but Problem Limits Problem Untreated Unimpaired-8 Function-2 -1 Observations: F1 -Conflict in the Home FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Supportive Home-60 56% 70% 70% 70% 71% 77% Domestic Discord-12 32% 26% 22% 20% Domestic Violence-12 12% 4% 8% 10% 4% 80% ■FY 16-17 70% ■FY 17-18 60% 50% a FY 18-19 40% ■FY 19-20 30% 20% ■FY 20-21 10% 13 State 20-21 0% Supportive Home-60 Domestic Discord-12 Domestic Violence-12 Observations: 72 F2-Family Supervision Skills FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 Adequate-27 43% 41% 37% 38% 46% Marginal-53 48% 57% 58% 55% 50% Inadequate-4 9% 2% 5% 7% 4% 70% -- - -- - ---- -- 60% ■FY 16-17 50% ■FY 17-18 i 40% ■FY 18-19 30% ■FY 19-20 20% ■FY 20-21 10% ©State 20-21 0% Adequate-27 Marginal-53 Inadequate-4 Observations: F3-Disability of Parent/Guardian FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Disabilities-73 84% 90% 89% 89%�!4 96% Disabilities Noted-11 16% 10% 11% 11% 5% 120% 100% ■FY 16-17 80% ■FY 17-18 •FY 18-19 60% ■FY 19-20 i 40% ■FY 20-21 20% ■State 20-21 0% No Disabilities-73 Disabilities Noted-11 Observations: 73 F4-Family Substance Abuse FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-211 State 20-21 No Alcohol/Drug Abuse-71 72% 82% 87% 86% 85% 89% FamilyAlcohol/DrugAbuse-13 28% 18% 13% 14% 11% 100% - — 90% ■FY 16-17 80% 70% ■FY 17-18 1!!1 60% ■FY 18-19 50% ■FY 19-20 40% 30% ■FY 20-21 20% o State 20-21 10% 0% No Alcohol/Drug Abuse-71 Family Alcohol/Drug Abuse-13 Observations: F5-Family Criminality FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 State 20-21 No Family Criminal History-45 36% 35% 35% 44% 54% 57% Family Criminal History-35 57% 54% 51% 50% 38% Family Active Under Court Supervision or Gang Involvement-4 8% 11% 14% 7% 5% 5% 60% ■FY 16-17 50% ■FY 17-18 40% ■FY 18-19 30% ■FY 19-20 20% x ■FY 20-21 r' ®State 20-21 10% 0% No Family Criminal History-45 Family Criminal History-35 Family Active Under Court Supervision or Gang Involvement-4 Obervations: 74 Orange County Period: 01/01/21-06/30/21 #Assessed: 52 PS Family Rules Q3 Orange State PS Legal History Orange State Usually obeys rules 39.2% 43.2% Low 50.0%1 40.2% Sometimes obeys rules 33.3% 29.7% Moderate 30.8%1 42.1% Often disobeys rules 9.8% 13.2% High 17.7% Consistently disobeys 9.8%1 10.9% Lacks pro-social rules 0.0% 1.0% Legal History Not Applicable 7.8%1 2.0% 60.0% 50.0% Family Q3 40.0% 60.0% 30.0% 40.0% 20.0% -- 20.0% Usually obeys Sometimes Often disobeys Consistently Lacks pro- Not Applicable Low Moderate High rules obeys rules rules disobeys social rules ■Orange - State ■Orange State PS Family Q1&2 Orange State Family SA/MH/Criminal Q4 Orange I State Kicked Out 5.4% Family SA/Alcohol 17.2% Prior runaway 23.0% Family MH problems 17. 14.6% Finding of Child Ne 11.1% Family Juvenile/Criminal 29.4S 26.2% Family Q1&Q2 FamilyJuv/Crim Violent 3.9% 6.1% 40.0% Family Q4 30.0% 40.0% 20.0% < 10.0% 20.0% Kicked Out Prior runaway Finding of Child Family SA/Alcohol Family MH problems Family Family Juv/Crim Neglect Juvenile/Criminal Violent ■Orange E State 0 Orange State 75 PS School Q1 Orange State PS School BehaviorQ3 Orange State Graduated/GED 2.1% 2.9% Positive behavior 6.3% 16.7% Enrolled F/T 81.3% 86.6% No problems reported 37.5% 42.0% Enrolled P/T 0.0% 1.9% Infractions reported 8.7% Dropped Out 5.8% Sch.Admin. Intervention 4.2% 5.6% Suspended 0.0%1 0.6% Police reports filed by Sch. 0.0% 6.0% Expelled 0.0%1 0.3% Not applicable 33.3%1 21.0% Not Applicable 6.3%1 1.9% School Behavior Status School Enrollment Status 50.0% 100.0% 40.0% 30.0% 50.0% - 20.0% - 0.0% 10.0% a�,:• e�.: tea: ea:• tea.: ea °�,: 0.0% Positive No problems Infractions Sch.Admin. Police reports Not applicable behavior reported reported Intervention filed by Sch. ■Orange State ■Orange E State PS School Q2 Orange State PS School GradesQ4 Orange State Attends regularly 90% 45.8% 50.1% B or better 16.7% 14.4% Part-day/Unexcused 6.6% C or better 14.6% 29.5% Some Full-day/Unexcused 7.8% C-or less 14.6% 12.2% >5 Full-day/Unexcused 10.4% 26.6% Failing some classes 14.6% 16.0% Not applicable 12.5% 8.8% Failing most classes 18.3% Not applicable 16.7% 9.6% School Attendance Status 60.0% Grades Status 40.0% 40.0% 20.0% 20.0% 0.0% 0.0% B or better C or better C-or less Failing some Failing most Not applicable classes classes ■Orange --State ■Orange :c State 76 PS MH/Trauma Q1 I Orange I State PS Community/Peers I Orange State Mental Health Problems E40.1% Pro-social friends 46.2%1 45.9% No consistent friends 15.4% 16.8% Q1 Mental Health Problems Neg/Delinquent friends 40.7% 100.0% Gang Associate 5.8%1 8.5% so.0% Fam.Gang membs. 0.0% 1.3% Juv. is a Gang memb. 1.9% 3.0% o.o% Orange State Community/Peers Q1 PS Sexual Aggression Q4 I Orange State 50.0% Ijuv.Sexual Aggression 3.8%1 6.7% 40.0% 30.0 Q4 MH-Trauma: Juvenile Sexual Aggression 20.0% 10.0% 10.0% 11 ,' 11 0.0% M - 5.0% - `\e�aS t�e�a� o���� o�•a�� e�°5 ec�° 0.0% Orange State Qt° °o� c' ,5a PS Victimization QS Orange State Physical Abuse Histx ■Orange State Sexual Abuse Histx 1 3.8% 7.5% Q5 MH-Trauma: Victimization PS Alcohol/Drugs Q1 Orange State Alcohol/Drug Use E35.8% Sexual Abuse Histx - % Alcohol/Drug Use Q1 60.0% 40.0 Physical Abuse Histx 20.0% 0.0% 2.0% 4.0% 6.0% 8.0% 10.0% 12.0% 14.0% 16.0% 0.0% Orange State State 0 Orange 77 PS MH-Trauma Q61 Orange I state PS Attitutes Q1 Orange State Sexual Vulnerability 1 5.8%1 7.7% Accepts responsibility 19.2% 27.8% Victim of Bullying 7.6% Recognizes responsibility 32.7% 31.5% Victim of Assault M7.3% Indicates need to accept 23.1% 21.2% M H-Trauma Q6 Minimizes,denies,justifies 20.0% PS Attitudes Q1 15.0% 35.0% 10.0% 30.0% 25.0% 5.0% . 20.0% ' 0.0% -- 15.0/o 0 3 Sexual Vulnerability Victim of Bullying Victim of Assault 10.0% ■Orange State 5.0% ' 0.0% PS Aggression Q1 Orange State Accepts responsibility Recognizes Indicates need to Minimizes,denies, Displayed weapon 9.1% responsibility accept justifies Used weapon 3.8% 8.1% ■Orange State Bully/Threaten ppl. 19.5% Dest. property 13.6% PS Overall Risk Orange State Assaultive 30.4% Low Risk 42.3%1 44.4% AISI Serious Injury 4.7% Moderate Risk 34.6%1 38.9% High Risk 16.7% 35.0% PS Aggression Q1 Overall Risk 30.0% 50.0% 25.0% 15.0% - 40.0% .0 �:' 10.0% ll 0, o 30.0% 0.0% a . fli oK �Z.. 20.0% Q�a� eaQ r�ea Qc o a�\�\ e��o � Py5 `' 10.0% 0.0% ■Orange ja State Low Risk Moderate Risk High Risk 0 Orange ---State 78 Orange County Research-Based Programs Summary Does program provide SPEP JCPC Funded Program service(s)or is it a SPEP Ratings Name, ID#,and Type structure? Evidence of Research Base Primary Service Supplemental Service Raw SCORE POP Juvenile Community Service 0 Service Juvenile Accountability Incentive and Restitution, ID#35271, El Structure Block Grants Program (JAIBG) put Resitution/Comm Restitution/Community Service out by OJJDP unity Service N/A 68 85% Mediation/Conflict Resolution, ❑Service ID#35113, Mediation/Conflict Multiple studies and articles listed in Resolution 0 structure program application N/A N/A N/A N/A Strengthening Families, Parents 21 service Matter, Making Proud Choices, Parent Teen Solutions Group, ❑structure Triple P Teen, Aggression ID#35048, Interpersonal Skill Replacement Training (ART), and Social Skills Building Skill Streaming. Training N/A 58 68% Parent Teen Solutions Home 24/7 DAD, Strengthening Families, Visitation, ID#35049, Home service and Triple P Positive Parenting Family Based Family Counseling ❑Structure Program Counseling N/A 62 73% Juvenile Accountability Incentive Teen Court, ID#35278, Teen ❑service Block Grants Program (JAIBG) put Court ❑� Structure out by OJJDP N/A N/A N/A N/A Models recommended by the ❑� Service Surgeon General in his 2021 ❑structure advisory, "Protecting Youth Mental Health"; Wellness Recovery Action Planning (WRAP); Certified Peer Trauma-Informed Certified Support Specialist-led recovery skill- Peer Support, ID#35489, building; and peer-to-peer group Social Skills Interpersonal Skill Building process Training N/A N/A N/A ❑service Positive Youth Development(PYD); 0 structure Trauma Informed Care(TIC);ARC Wrenn House, ID#34606, Framework; Motivational Runaway Shelter Care lInterviewing (MI); Racial Equity N/A N/A N/A N/A ❑Service ❑Structure 79 Orange County Juvenile Crime Prevention Council Request for Proposals for FY 2022-2023 $359,096 30% January 10, 2022 Anticipated County Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council(JCPC)has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the Department of Public Safety(DPS)Division of Adult Correction and Juvenile Justice in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2022-2023 beginning on,or after,July 1,2022. The use of DPS funds in this county requires a local match(cash and/or in-kind)in the amount specified above. The JCPC will consider proposals for the following needed programs(see attached Program Descriptions): "Restitution/Community Service 'Interpersonal Skill Building "Teen Court 'Parent/Family Skill Building Ventoring `Tutoring/Academic Enhancement "Individual and Group Counseling,and Substance Abuse `Mediation/Conflict Resolution "Temporary Shelter Services Treatment(specifically Un/underinsured and trauma-focused) (including School Based) (specifically Emergency Shelter) Proposed Program Services should target the following Risk Factors for Delinquency or Repeat Delinquency: Indicators suggest youth coming to the attention of Juvenile Services are at risk for re-offending. Youth are generally age 12-18. Indicators suggest youth are using/abusing substances,exhibit anger management issues,run away from home/placement,have moderate to serious school behavior problems,associate with peers who lack pro-social behaviors and are delinquent. Due to the diversity of Orange County,the JCPC is particularly interested in funding programs that offer culturally appropriate services with accommodations for Limited English Proficiency(LEP)youth and their families. Programs should address the following concerns as reported in the Risk/Needs Assessments and YASI Data for Adjudicated Youth: Peer Domain: Youth are in need of development of prosocial peer relationships. Indicators suggest youth have some association with and/or regularly associate with delinquent peers. Individual Domain: Indicators suggest youth are victims of abuse/neglect.There is a strong need for individualized mental health and substance use/abuse evaluations and treatment. Family Domain: Indicators suggest youth are exposed to domestic discord or violence in the home. Parents have marginal or inadequate supervision skills,and family criminality,gang involvement,and substance abuse are areas that need to be addressed. School Domain: Indicators suggest youth having moderate to serious behavioral problems at school and low academic functioning. Applicants are being sought that are able to address the legislatively mandated items below: 1. Program services compatible with research that is shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. Local public agencies,501(c)(3)non-profit corporations and local housing authorities are invited to submit applications(Program Agreements)for programs addressing the above elements. Rebekah Ra oza at 919-245-2869 JCPC Chairperson or Designee Telephone# In order to apply for FY 2022-2023 JCPC funding,you must complete and SUBMIT your application online by accessing NC ALLIES. Please read and follow all instructions at the following link: https://ci).ncdiidp.org/CP You may find additional self-help videos to assist you on the NCALLIES webpage by clicking on the HELP tab. Private non-profits are also required to submit the following forms or your application is considered incomplete:1)No Over Due Tax form (available at above link),2)Notarized Conflict of Interest Statement Template(available at above link),3)The non-profit's Conflict of Interest Policy and 4)Proof of 501(c)(3)status. See the attached Programs Descriptions document(bottom of page 2)for information regarding an Applicant Workshop. NOTE: For further information,or technical assistance about applying for JCPC funds in this county, contact Toshina Wiggins, DPS Area Consultant, at(919)324-6458;toshina.wiggins@ncdps.gov. Deadline for Application is: February 18,2022 by 5:00 P.M. 80 Orange County Juvenile Crime Prevention Council Request for Proposals for FY 2022-2023 $359,096 30% March 21, 2022 Anticipated County Allocation Required Local Match Rate Date Advertised The Juvenile Crime Prevention Council(JCPC)has studied the risk factors and needs of Juvenile Court involved youth in this county and hereby publishes this Request for Proposals. The JCPC anticipates funds from the Department of Public Safety(DPS) Division of Adult Correction and Juvenile Justice in the amount stated above to fund the program types specified below. Such programs will serve delinquent and at-risk youth for the state fiscal year 2022-2023 beginning on,or after,July 1,2022. The use of DPS funds in this county requires a local match(cash and/or in-kind)in the amount specified above. The JCPC will consider proposals for the following needed programs(see attached Program Descriptions): *Restitution/Community Service *Interpersonal Skill Building *Teen Court *Parent/Family Skill Building *Mentoring *Tutoring/Academic Enhancement *Individual and Group Counseling,and Substance Abuse *Mediation/Conflict Resolution *Temporary Shelter Services Treatment(specifically Un/underinsured and trauma-focused) (including School Based) (specifically Emergency Shelter) Proposed Program Services should target the following Risk Factors for Delinquency or Repeat Delinquency: Indicators suggest youth coming to the attention of Juvenile Services are at risk for re-offending. Youth are generally age 12-18. Indicators suggest youth are using/abusing substances,exhibit anger management issues,run away from home/placement,have moderate to serious school behavior problems,associate with peers who lack pro-social behaviors and are delinquent. Due to the diversity of Orange County,the JCPC is particularly interested in funding programs that offer culturally appropriate services with accommodations for Limited English Proficiency(LEP)youth and their families. Programs should address the following concerns as reported in the Risk/Needs Assessments and YASI Data for Adjudicated Youth: Peer Domain: Youth are in need of development of prosocial peer relationships. Indicators suggest youth have some association with and/or regularly associate with delinquent peers. Individual Domain: Indicators suggest youth are victims of abuse/neglect.There is a strong need for individualized mental health and substance use/abuse evaluations and treatment. Family Domain: Indicators suggest youth are exposed to domestic discord or violence in the home. Parents have marginal or inadequate supervision skills,and family criminality,gang involvement,and substance abuse are areas that need to be addressed. School Domain: Indicators suggest youth having moderate to serious behavioral problems at school and low academic functioning. Applicants are being sought that are able to address the legislatively mandated items below: 1. Program services compatible with research that is shown to be effective with juvenile offenders. 2. Program services are outcome-based. 3. The program has an evaluation component. 4. Program services detect gang participation and divert individuals from gang participation. Local public agencies,501(c)(3)non-profit corporations and local housing authorities are invited to submit applications(Program Agreements)for programs addressing the above elements. Rebekah Ra oza at 919-245-2869 JCPC Chairperson or Designee Telephone# In order to apply for FY 2022-2023 JCPC funding,you must complete and SUBMIT your application online by accessing NC ALLIES. Please read and follow all instructions at the following link: https://cp.ncd i idp.orn/CP You may find additional self-help videos to assist you on the NCALLIES webpage by clicking on the HELP tab. Private non-profits are also required to submit the following forms or your application is considered incomplete:1)No Over Due Tax form (available at above link),2)Notarized Conflict of Interest Statement Template(available at above link),3)The non-profit's Conflict of Interest Policy and 4)Proof of 501(c)(3)status. See the attached Programs Descriptions document. Providers who submitted applications between 1/10/22-2/18/22 do not need to re-apply. NOTE: For further information, or technical assistance about applying for JCPC funds in this county, contact Eddie Crews, DPS Area Consultant, at (919)691-1199;walter.crews@ncdps.gov. Deadline for Application is: April 20,2022 by 5:00 P.M. Juvenile Crime Prevention Council Funding Decisions Summary 81 Funding Decision for: FY 2022-2023 Date Completed: I June 1, 2022 Pro rams Funded Select 1-year or 2-year funding and reasons for Funding Check all that appI Mediation/Conflict ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 Resolution(Dispute Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as Settlement Center) requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Parent Teen Solutions ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 (Exchange Clubs Family Rationale for 2-year Funding approval:El Funded in past years ❑in good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as Center in Alamance requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component®Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Wrenn House (Haven ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 House, Inc.) Rationale for 2-year Funding approval:[I Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other Trauma-Informed ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 Certified Peer Support Rationale for 2-year Funding approval:El Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as (Reintegration Support requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR Network) progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability®Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ❑Other Other November 2, 2020 Juvenile Crime Prevention Council Funding Decisions Summary 82 Juvenile Community ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 Service and Restitution Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as (Volunteers for Youth, requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR Inc.) progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances®Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ®Other Provides a diversion opition for law enforcement for youth to perform community service hours. Other Teen Court(Volunteers ❑2-year Funding approved for FY and OR ® 1-year Funding approved for FY2022-23 for Youth, Inc.) Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ® Meets funding priority ®Compatible with research®Cost efficient®Addresses reductions of complaints,violations of supervision&convictions®Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances®Addresses restitution to victims❑Addresses gang participation ® Would increase funding to this service if funds were available ®Other Provides a diverstion option for court services and law enforcement. Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available ❑Other Other ❑2-year Funding approved for FY and OR ❑ 1-year Funding approved for FY Rationale for 2-year Funding approval:❑Funded in past years ❑In good standing with county/JCPC and DPS(following PA,timely reports,reporting to JCPC as requested) ❑Favorable JCPC monitoring❑In compliance with Consultant Monitoring ❑Quality of Service Assessment(QOS)rating is min 70%(min.score of 14)OR progress made on PEP in QOS. ❑Provides an essential dispositional option,explain: ❑Meets target population as described in Program Agreement(number served,and described target population),with minimal exceptions(i.e.less than 10%variance) ❑ Meets funding priority ❑Compatible with research❑Cost efficient❑Addresses reductions of complaints,violations of supervision&convictions❑Has evaluation component❑Addresses parental accountability❑Addresses use of alcohol/controlled substances❑Addresses restitution to victims❑Addresses gang participation ❑ Would increase funding to this service if funds were available Mother Other November 2, 2020 Juvenile Crime Prevention Council Funding Decisions Summary 83 Program Not Funded Reason for Not Funding Check all that apply) Fathers on the Move ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority®Not compatible with research®Lesser quality than Youth Mentoring(Fathers another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other on the Move ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other ❑Lack of funding,addresses priority need and would fund if resources allowed❑Does not meet funding priority❑Not compatible with research❑Lesser quality than another program funded of its type❑Greater cost than program of same type and quality❑Other ❑Other November 2, 2020 84 Standardize Program Evaluation Protocol (SPEP)- Program Enhancement Plan (PEP) Program Name/Com onent: Comprehensive Youth and Family Conflict Intervention/Mediation Category SPEP Enhancement Act►orr Steps. Responsible Party' Progress core Uppo.rtunity ::: (updates provided.early Possible in a calendar year)::: Points SPEP Primary Service Pts N/A N/A N/A SPEP NIA N/A N/A Supplemental Services Pts Quality of 1)Beginning January 1st, we will 1 & 2 Valoree Service Pts 17/20 1)Staff Training implement individualized training Hanson 2) Program plans with training goals and 3) Frances Evaluation objectives for each employee. Henderson 3) Staff 2) We will modify our evaluation Evaluation materials to have clearly defined written effectiveness measures or specific methods for improving program performance. 3)We will add questions to our yearly employee evaluations that specifically address JCPC program adherence. Duration Pts Contact Hours Pts Risk Tier 1 Pts Risk Tier 2 Pts 85 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) TOTAL SPEP 5 r ,c f s 1F 1 1 s9 r �; r krfiF�rf' rc/ lYk r1 rrP�rr l f +.;)M!; ��. lZfyr 9 + "�vij!✓f":r??iaa.�s:ir SCORE ff s�{,.��,: ..r, sr•.$._.n„1pf,..p l r .��:..—r,.: s � Jr�4Fn,r ;,. ,..,;;. .<... ..'_. .:.v . .. ,. s1, ,(;_ .�,.:,.,.v <.,,.<.; : 7 c s,r,. ...� ,.., w.• rr�: :1�.H .fL.'n vs;iU.srfl Y?`.r,.wrz'tl!'!d ,.ru:a �t,!»>/�.s.�jij itl .A ra. 1.�.�{a�'aux �r�i�„.+7F. POP Score �O p s k'~,r�r�,r T ,..;.. ,� s „�; 1 a..,(�. ,..:. �' ��'' ,.;''< .�� P4 cr�`�I�tl�i?r�Nkx S.,�r�- ad✓rq.tIJP. r..stC, .s rr �4��l ,�i i��ii 7r-l�l�i!lt�31'rfk ( t f a This plan is approved by: f 3 Sharron Hinton 12/3/2021 Program Manager Name date JCPC Chair Date r 86 Standardize Program Evaluation Protocol (SPEP)-Program Enhancement Plan (PEP) Program Name/Component: Exchange Club's Fa mil Center of the Central Piedmont's Parent Teen Solutions Group-Orange Category SPEP Enhancement Action Steps Responsible Party Progress Score/ Opportunity (updates provided early Possible in a calendar year) Points SPEP Primary Service Pts 15 N/A N/A N/A N/A SPEP 5 Maximum points N/A N/A N/A Supplemental acheived. Services Pts Quality of Maintain Quality of Services through Program Manager N/A Service Pts 20 20 points is monitoring of compliance to quality and Program achieved so measures in supervision, client Supervisor maintaining the charts, and NCAllies database. quality. Duration Pts 8 8 of 10 points 1) Ensure that clients understand Program Manager N/A were achieved expectations about finishing all and Supervisor to due to 80% weeks of the classes. monitor compliance meeting duration 2)Continue to meet in the church with PTS Faciliators. targets. space socially distanced wearing Improvement will masks to make sure that normal like occur as operations can occur. operations can go 3) If families still feel uncomfortable back towards due to COVID then we can schedule normal now that individual but do so virtually with the COVID vaccines normal group or in the home but still are available follow the group schedule. which led to some issues of non- compliance with clients. 87 Standardize Program Evaluation Protocol(SPEP)- Program Enhancement Plan(PEP) Contact Hours 8 8 of 10 points was 1) Ensure that clients understand Program Manager N/A Pts achieved as 80% expectations about finishing all hours and Supervisor to met hour goals. of the classes. monitor compliance Improvement will 2)Continue to meet in the church with PTS Faciliators. occur as space socially distanced wearing operations can go masks to make sure that normal like back towards operations can occur. normal now that 3) If families still feel uncomfortable COVID vaccines due to COVID then we can schedule are available individual but do so virtually with the which led to some normal group or in the home but still issues of non- follow the group schedule. compliance with clients. Risk Tier 1 Pts 2 12 maximum 1) For DJJ referred clients we have to Program Supervisor NIA points. Currently accept their rating. and PTS of the lower tier 2) Outside DJJ referrals interview Facilitator/Case risk level clients both clients and referring sources Manager. 40% are hitting about all risk factors present. the threshold. 3) Train program staff on capturing all Improvements risk factors present. can be made on 4) Program Supervisor will audit all the assessment risk assessments before finalizing process to reflect them and putting the assessments in all risk factors the file. present. Risk Tier 2 Pts 0 13-maximum 1) For DJJ referred clients we have to Program Supervisor N/A points. Currently accept their rating. and PTS of the Risk Tier 2 2) Outside DJJ referrals interview Facilitator/Case level clients 0% both clients and referring sources Manager. are hitting the about all risk factors present. threshold. 3) Train program staff on capturing all Traditionally this risk factors present. 88 Standardize Program Evaluation Protocol (SPEP)- Program Enhancement Plan (PEP) program tends to 4) Program Supervisor will audit all get families hitting risk assessments before finalizing on the lower risk them and putting the assessments in level ranges the file despite advertising to accept higher risk levels. Improvements can be made on the assessment process to reflect all risk factors present._ _----------- TOTAL SPEP SCORE 58/100- Advisory POP Score I 85 or 68% This plan is approved by: ( �a 1 Sharron Hinton 12/3/2021 Pro ram Manager Name Date JCPC Chair Date 89 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) Program Name/Component:_ Exchange Club's Family Center of the Central Piedmont's Parent Teen Solutions Home Visitation-Orange Category SPEP Enhancement Action Steps Responsible Party Progress Score/ Opportunity (updates provided early Possible in a calendar year) Points SPEP Primary Service Pts 15 N/A N/A N/A NIA SPEP 5 Maximum points NIA NIA NIA Supplemental achieved due to Services Pts no qualifying supplemental service. Quality of Maintain the Quality of Services Program Manager N/A Service Pts 20 20 points is through monitoring compliance with and Program achieved so standards in supervision, client Supervisor maintaining the charts, and NC Allies database. quality. Duration Pts 10 10 points were Maintain compliance with duration Program Manager N/A achieved due to requirements by monitoring and Supervisor to 100% of clients compliance with standards in monitor compliance meeting the goal supervision, client charts, service with PTS Counselor. of duration delivery, and the NCAllies database. weeks. Maintain goal acheivement. Contact Hours 4 4 of 10 points 1) Ensure that families understand Program Manager NIA Pts were achieved with program agreement the hours and Supervisor to due to 50% of expectations of the program. monitor compliance clients meeting 2) Communicate with referring with PTS Counselor. the goal of hours sources about expectations to `_ 90 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) expectations. communicate with clients prior to Areas of referral. improvement 3) Included team meetings with connected to family and other associated staff to other 50% being address issues upon first signs of non-compliant compliance issues. clients partially 4) Discuss with clients safety due to COVID measures in place to avoid COVID and partially due exposures. to normal non- compliance reasons. Agency will work on achieving more compliance with clients. Risk Tier 1 Pts 0 12 maximum 1) For DJJ referred clients we have to Program Supervisor N/A points. Currently accept their rating. and PTS Counselor. of the lower tier 2) Outside DJJ referrals interview risk level clients both clients and referring sources only 25% are about all risk factors present. hitting the 3) Train program staff on capturing all threshold. risk factors present. Improvements 4) Program Supervisor will audit all can be made on risk assessments before finalizing the assessment them and putting the assessments in process to reflect the file. all risk factors present. Risk Tier 2 Pts 8 13-maximum 1) We have more heavily marketed Program Supervisor NIA points. Currently the program to the DJJ office. and PTS Counselor. of the Risk Tier 2 2) For DJJ referred clients we have to level clients 25% accept their rating. are hitting the 91 Standardize Program Evaluation Protocol (SPEP)-Program Enhancement Plan (PEP) threshold. We will 3) Outside DJJ referrals interview continue to both clients and referring sources promote the about all risk factors present. acceptance of 4) Train program staff on capturing all higher risk clients. risk factors present. 5) Program Supervisor will audit all risk assessments before finalizing them and putting the assessments in the file TOTAL SPEP SCORE 62/100- Advisory Score _ POP Score % 85 or 73% This Ian is a roved b V�a' t f a C Sharron Hinton 12/3/2021 pr Y Program Manager Name Date JCPC Chair Date 92 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) Program Name/Com onent: Volunteers for You Oran e.Count ,.Comm unity Service/ Restitution -77777 777 Category SPEP Enhancement Action;Steps Responsible Party Rrogress core/ , Qpporturnty - e - in a calendar year) l. ossl P0Ents SPEP Primary N/A Service Pts 10 N/A NIA N/A SPEP 5 N/A NIA N/A N/A Supplemental Services Pts Quality of Work on identfying issues/subjects CS and VFY staff Staff has met Service Pts 20 Continue'to . that training opportunities can regularly develop detailed strengthen for'agency and service to throughout the trainiings•and.-- - youth/families. year and shared enhance program Continue with regular scheduled staff concerns, protocol. meetings to update caseload, happenings and concerns ideas. ideas. Continue to monitor policy and make changes as warranted. Duration Pts 8 Continue to work Work with youth in accordance to Program Staff have worked with youth based most current JCPC policies and Coordinator, with youth/families on hours procedures. program staff to keep them on assigned to track and complete succesfully hours by deadline. complete hours in a timely manner. Contact Hours 2 Create Discuss interests with youth to create Program Have developed Pts opportunties for projects that can be of interest for Coordinator, an at-hme packet youth in their ' them. Help develop at-home, in program staff of projects homes/communit immediate community opportuntites (watching flocs es eci lly during covid so they have and doin a..... 93 Standardize Program Evaluation Protocol (SPEP)- Program Enhancement Plan (PEP) y, esp during more options to do hours in safe up, researching Covid. manner. career interests and develop a plan etc Risk Tier 1 Pts 10 Continued Maintain contact with youth/family Program Have worked to training for and court services to obtain the most Coordinator, reseach and conducting Risk accurate information is obtained. program staff implement Assessments to evidence based get the most interviewing tools accurate to obtain feedback. information for doing a risk assessment. Risk Tier 2 Pts 13 Continued Maintain contact with court services Program Have worked to training for and other resources to ensure Coordinator, improve and conducting Risk accurate information is obtained program staff research evidence Assesssments in based interviewing order to get the tools to obtain most accurate accurate feedback. information. � TOTAL SPEP . N X'w" K., r SCORE 68 . � POP Score% y � 8rJ% 7} �'"nai` Ia._, tr '�5;. :1+�.' r .. �• r 4- ..r' .a «x, _rs. ..z'a. This plan is approved by_ l I /,;k-q/91 Sharron Hinton 12/3/2021 Program Mana er Name Date JCPC Chair Date 94 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) Program Name/Com onent: Volunteers for Youth Teen Court Program Category SPEP Enhancement Action Steps : Responsible Party . Progress , score/ Opportunity (updates provided`early POSSIblecalendar year) , Points SPEP Primary Service Pts N/A N/A N/A SPEP N/A N/A N/A Supplemental Services Pts Quality of Continue to have weekly VFY T.0 Staff VFY has had Service Pts 20/20 Continue to meetings with VFY staff, and TC VFY Staff meetings regularly develop more staff. Continue to pursue professional regarding equity, trainings"and development training for staff, and training program volunteers. opportunities, development questions/concern s, going over program success and struggles. Duration Pts Contact Hours Pts Risk Tier 1 Pts Risk Tier 2 Pts 4 rr' �rYy'r.f' s•-a ,i�t� :.kt {' -slJ.r 5;-..:err[ rs ,u,�n a.i, .-r. .,�1� t'- s,' s_ "�,k•rs-k .s'�a r�.r,"s"'`�r .iryx. 4�",��' y}- .a- TOTALSPEP yy r �Ljt�� nw t, r krM1 " I l � y<wr fi ?s 1�,h ,. Y ., ' w� v�;fs[W•', d t C-a s ^.i^ F x f.7-,4 '4?+.,,�3�"k.x ��//�* a ' e6t�'.,F%'X'. 1. r�;�wJ-�x .•,;YT" 1'; .7� yu...;.s r�4t '�7Y x:,.35``k�`�.-i*M SCORE «¢ ram,p- -c w, �31" a s.•^r r4.n .. � .Y 3s POP Score D/ n s a i 1 Ttl w �� K L a wry aG a1 t✓eP 1 1 Kj O .F x ra •'c. s .. 4 f, ':ry y �r M1'-tit '� a f .v 95 Standardize Program Evaluation Protocol(SPEP) -Program Enhancement Plan (PEP) .:-_t � � � s t^ r � •' .�. Fear.�.'; {� 'n ��..ty �/ i�>, 7 f�'-F"�.t„v-t„f�.� t t�..� 'rt`c;,:,�,.,-w�+'":i.� �.� JF#+.'L_`:. - -"' This plan is approved by: I ' Sharron Hinton 12/3/2021 "Program Manager Name Date JCPC Chair Date 96 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) Program Name/Com onent: Wrenn House - Run ay Shelter STRUCTURE - NO SPEP SCORE)- Orange Count Category SPEP Enhancement Action Steps Responsible Party Progress Score/ Opportunity (updates provided early Possible in a calendar year) Points SPEP Primary Service Pts N/A N/A N/A N/A SPEP N/A N/A N/A N/A Supplemental Services Pts Quality of 1. Stay up to date with CDC and 1. Director, Service Pts 20/20 1. Continue to State guidelines related to COVID 19. Operations enhance safety Continue to implement and revise Coordinator measures related the shelter's pandemic plan as to COVID-19 as appropriate. Provide staff with needed in shelter. supervision and training that will strengthen the shelter's pandemic response. 2. Update efforts for outreach by 2. Operations 2. Enhance connecting with new community Coordinator, program outreach stakeholders to share program Director, COO efforts in the services and reconnecting with past community to stakeholders that connections were reach more youth lost with due to COVID. in need of services. Duration Pts N/A 97 Standardize Program Evaluation Protocol (SPEP) - Program Enhancement Plan (PEP) Contact Hours N/A Pts Risk Tier 1 Pts N/A Risk Tier 2 Pts N/A TOTAL SPEP SCORE N/A - POP Score N/A This Ian is approved b U' t,�P PP Y� l0 ' $� I Sharron Hinton 12/3/2021 Program Manage ame ,ate JCPC Chair Date 98 SECTION I B PROGRAM COMPONENT DESCRIPTION COMPONENT ID# COMPONENT INFORMATION 35489 NAME OF COMPONENT: Trauma-informed certified peer support BRIEF DESCRIPTION: Reintegration Support Network(RSN)will provide interpersonal skill building to youth that are experiencing challenges with substance use, mental health, and/or justice involvement in Orange County. Certified peer support individuals work with youth, through one-to-one support and/or facilitated peer support groups, creating a safe and resilient space for young people to center their needs and build agency while increasing their engagement with self, school, and community. Form JCPC/PA 004 JCPC Program Application Form structure last revised 12/31/2012 Department of Public Safety 99 ORANGE County Continuum of Services -At a Glance(revised 612022) Instructions: Adjust arrows to cover target populations JCPC funded Available in Community Comprehensive Strategy Needed Services Available but difficult access Prevention Graduated Sanctions DPS funded/Non JCPC Target Populations Program Services Instructions- Pre- Delinquent- Delinquent- Delinquent- &Structures Adjust arrows to cover target Youth at Adjudicated Level I/Prot. Level II Level III Post Release Categories populations All Youth Greatest Risk Youth Supervision Youth Youth Youth Ligo Dojo of Budo Karate Boys&Girls Club Jr.Police Academy Citizens Academy Communities in Schools GED Josh's Hope-Tools for Hope Structured AA/NA(Spanish Speaking) Activities YMCA 4-H Youth Services Girls&Boys Scouts of Ameri Recreation Department Behavior Skills Counselin Experiential Education Reintegration Support Network Grow Your World WIOA Buildin Futures Program Restitution Community Service Youth/Family Team Coordin. Restorative Teen Court Services Victim-Offender Mediation Peer-to-Peer Mediation Truancy Mediation Conflict Resolution Alternative School(For Non- Susp Students) Community Boomerang Day Pheonix Academy Programming Day Treatment Ctr. Partnership Academy Multi-Systemic Therapy(MST) AMlkids(FFT) Substance Use and Mental Health Clinical Sex Offender Treatment Treatment Parent Teen Solutions Skills Group Parent Teen Solutions In-Home Intensive Wrap-Around(Youth Villages) ElFuturo _ ...___.- Court Psychologist Assessment Juvenile Crisis&Assessment Ctr Services Substance Use and Mental Health Sex Offender Assessment Therapuetic Foster Care Job Corps. Craven Transitional Living(Males) North Hills Transitional Living(Girls) Residential Eckerd Residential Sub.Abuse Residential Treatment, Wright School Whitaker School Emergency Shelter Tarheel Challen e