HomeMy WebLinkAboutAgenda - 06-21-2022; 8-e - Fiscal Year 2021-22 Budget Amendment #13 1
ORD-2022-020
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: June 21, 2022
Action Agenda
Item No. 8-e
SUBJECT: Fiscal Year 2021-22 Budget Amendment #13
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
Attachment 2: Eno Fire District Fund
Balance Request
PURPOSE: To approve a budget amendment for Fiscal Year 2021-22.
BACKGROUND:
Sheriff's Office
1. North Carolina Sheriffs' Association Grant — After the County's FY 2021-22 Budget was
approved, the Sheriff's Office received official notification that the North Carolina Sheriffs'
Association (NSCA) approved an Internet Crimes Against Children (ICAC) Grant for the
purchase of equipment and funds for training of investigators. The NCSA awarded the
Orange County Sheriff's Office grant funding in the amount of $75,000. This amendment
appropriates these funds in the Multi-Year Grant Fund, outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
2. The Sheriff's Office has the following year-end adjustments that are needed in the Drug
Forfeiture Fund and the Jail Inmate Fund:
• The Drug Forfeiture Fund was established in FY 2015-16 to record Federal and State
Forfeiture funds for the Sheriff's Office, and to account for the receipt and
disbursement of these funds. This budget amendment provides for the receipt of
additional Forfeiture funds of $130,324 received by the Sheriff's Office during FY
2021-22 into the separate Drug Forfeiture Fund, outside of the General Fund.
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• The Jail Inmate Fund is a fiduciary fund and all remaining funds at year-end should
be transferred out of the Fund to either a special revenue fund or to the General Fund,
and reported as revenues of the County and used to track expenditures for equipment
needs or providing indigent services to the inmates. These funds will be designated
as Committed Fund Balance in the General Fund for use in FY 2022-23. This budget
amendment provides for the transfer of funds totaling $215, and any residual
balances, from the Jail Inmate Fund to the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Miscellaneous
3. As in prior years, this year-end amendment transfers approved amounts from the salary
and benefits reserve line items (such as for attrition ($3,000,000), wage increase
($1,883,775), and 401k funding ($650,000) in the Non-Departmental budget to individual
departmental appropriations in order to properly fund salary and benefit amounts within
departments.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
Department on Aging
4. The Department on Aging received an additional allocation from the Home and Community
Care Block Grant (HCCBG) of $82,674 through Triangle J Council of Governments.
$43,674 is for use in the Senior Lunch Program to meet additional needs for food and
supplies. The remaining $39,000 will be used to update the Seymour Center theatre to
support virtual programming for senior center activities. The department anticipates fully
expending these funds by the expiration date of June 30, 2022.
5. The Department on Aging has received additional revenue for the Operation Fan Heat
Relief Program from Dominion Resources, Duke Energy Carolinas, and Duke Energy
Progress through the Area Agencies on Aging (AAA), totaling $2,150, to purchase fans for
Orange County adults 60 years old and over. This budget amendment provides for the
receipt of these donated funds in the following Department on Aging Grant Project
Ordinance, outside of the General Fund:
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Operation Fan Grant($2,150) - Project# 71154
Revenues for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
Operation Fan Grant $622 $2,150 $2,772
Total Project Funding $622 $2,150 $2,772
Appropriated for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
Operation Fan Expenditures $622 $2,150 $2,772
Total Costs $622 $2,150 $2,772
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Health Department
6. The Orange County Health Department has received $215,667 in federal pass through
grant funding to support the COVID-19 pandemic recovery. Funding will be used to create
two time-limited Public Health Nurse II positions, with expiration dates of May 31, 2023.
These positions will be full time employees trained in all communicable disease areas. One
will focus on COVID-19, pandemic preparedness, and assist with integration of COVID-19
vaccination into the medical clinic. The second position will focus on immunization and the
Vaccines for Children (VFC) program. Funds will be used for salary, benefits, training, cell
phones and laptops for the two time-limited staff. This amendment appropriates these
funds and provides for the creation of these two time-limited positions.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Emergency Services
7. The Emergency Services Department has received a sub award from the National
Institutes of Health National Heart, Lung, and Blood Institute, through Duke University, for
cardiovascular diseases research. The study, entitled Randomized Cluster Evaluation of
Cardiac Arrest Systems (RACE-CARS) Trial, has a performance period ending April 30,
2027. Emergency Services will receive reimbursement up to $41,000 to test interventions
for cardiac arrest survivability. Funds will be used to support the Cardiac Arrest Survivors
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Reunion as well as study related equipment, supplies and training for the Emergency
Medical Services Division. This amendment appropriates these funds in the Multi-Year
Grant Fund, outside of the General Fund.
RACECARS ($41,000) - Project# 71050
Revenues for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
RACECARS Grant $0 $41,000 $41,000
Total Project Funding $0 $41,000 $41,000
Appropriated for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
RACECARS Expenditures $0 $41,000 $41,000
Total Costs $0 $41,000 $41,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
County Manager's Office
8. The Arts Commission has received an American Rescue Plan Act (ARPA) grant through
the State's Grassroots Arts program. The division will allocate $35,655 of that grant, as
well a donation of $24,206 from the Orange County Arts Alliance, to support the creation
of one time-limited full time equivalent position. This position will provide administrative and
operations support to the Arts Commission. These funds will be authorized in the Multi-
year Grant Fund outside of the General Fund, and create the following grant ordinance:
Grassroots Arts ARPA Grant($59,861) - Project# 96060
Revenues for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
Grant Revenue $0 $35,655 $35,655
Donations 1 $0 1 $24,206 1 $24,206
Total Project Funding $0 $59,861 $59,861
Appropriated for this project:
Current FY 2021-22 FY 2021-
FY 2021-22 Amendment 22
Revised
Arts Grant Expenditures $0 $59,861 $59,861
Total Costs 1 $0 $59,861 $59,861
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
9. At the recommendation of the Chair of the Orange County Board of County
Commissioners, the Food Council and Cooperative Extension have been exploring options
for a pilot program to expand markets for Orange County growers and increase access to
local foods for regional buyers. The Orange County Food Council in partnership with
Cooperative Extension recommends an 18-month pilot program with Freshspire, a
technology company based in Raleigh with a record of supporting connections between
local growers and buyers. The program funding will subsidize 6-8 Orange County growers
and 1-3 regional buyers participation on the Freshspire online wholesale marketplace and
provide frequent and customizable data reports. Funding of $25,000 for this program will
utilize reserves within the county portion of the Article 46 Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Housing Department
10.At the June 15, 2021 Business meeting, the Board authorized an initial ARPA allocation of
$325,000 to fund the Emergency Housing Assistance (EHA) program. These funds were
authorized in the Community Development Fund. Subsequently, the County received
guidance that all ARPA funds must be separated to a separate fund, which the Board
authorized at the December 15, 2021 Business meeting. This amendment removes the
budget authority in the Community Development Fund of $325,000 to comply with that
guidance.
11.The Orange County Partnership to End Homelessness has received notification from the
North Carolina Department of Health and Human Services of an award from the
Emergency Solutions Grant — Covid Round 2 program. The Partnership will receive
$104,878 to be spent through September 30, 2022. These funds will be used to support
rapid rehousing initiatives. These funds will be appropriated in the Community
Development Fund, outside of the General Fund.
12.Due to the department providing additional Housing Choice Vouchers, the Housing Choice
Voucher Fund is expected to significantly exceed budget. Funding for vouchers is provided
as pass-through funding by the Department of Housing and Urban Development (HUD).
This amendment authorizes $1,000,000 in additional voucher funding offset by anticipated
HUD revenue.
13.In July 2021, the County sold $2,500,000 in General Obligation Bonds (GO Bonds) for
approved affordable housing projects from the 2016 referendum. In the sale, the County
received $202,579 in additional GO Bond premiums. These premiums are restricted to
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fund additional affordable housing projects. This amendment authorizes $202,579 to be
contributed towards the Affordable Housing Bond project in the County Capital Fund,
amending the capital project ordinance.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Capital Projects
14.This amendment provides for the reconciliation of multiple completed projects in the County
Capital Fund. Unused revenue and expense appropriation from these projects are applied
to cover funding shortages in other incomplete capital projects detailed below.
County Capital Fund($0) - Fund 61
Revenues for these projects:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Alternative Financing $10,572,387.00 0.00 $10,572,387.00
From General Fund $2,565,027.00 0.00 $2,565,027.00
Grant Funding $811,528.00 0.00 $811,528.00
From Other Funds $716,504.00 0.00 $716,504.00
Contribution from Capital Partners $102,600.00 0.00 $102,600.00
Total Project Funding $14,768,046.00 0.00 $14,768,046.00
Appropriation for these projects:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
30035 - UPFIT OF COUNTY SPACE - LINK $1,977,662.00 (528,024.00) $1,449,638.00
CENTER
10054 - HISTORIC ROGERS ROAD $7,427,000.00 25,200.00 $7,452,200.00
30061 - COMMUNICATION SYSTEMS $4,764,957.00 71,824.00 $4,836,781.00
10078 - FACILITY MASTER PLAN $598,427.00 431,000.00 $1,029,427.00
Total Costs $14,768,046.00 0.00 $14,768,046.00
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15.This amendment provides additional appropriation for two projects in the Long Range
School Capital Fund. Chapel Hill Carrboro City Schools (CHCCS) requests new
appropriation for sales tax reimbursement already received for Chapel Hill High and
Northside Elementary totaling $603,134.
Long Range Capital Fund($603,134) - Fund 64
Revenues for these projects:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Alternative Financing $23,224,900.00 $23,224,900.00
From General Fund $643,754.00 $643,754.00
2016 Bonds $71,285,332.00 $71,285,332.00
Lottery Proceeds $974,000.00 $974,000.00
Sales Tax Reimbursement $0.00 603,134.00 $603,134.00
Total Project Funding $96,127,986.00 $603,134.00 $96,731,120.00
Appropriation for these projects:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
53001 - CHAPEL HILL HIGH $73,019,224.00 $592,333.00 $73,611,557.00
53051 - NORTHSIDE ELEMENTARY $23,108,762.00 $10,801.00 $23,119,563.00
Total Costs $96,127,986.00 $603,134.00 $96,731,120.00
Fire Districts
16.The Eno Fire Department has requested a portion ($363,182) of the district's available,
unassigned fund balance to pay off the loan on Station #2 for a $65,000 cost savings in interest
and also pay off the balance of a loan on a fire engine. With this appropriation, approximately
$20,000 remains in the district's unassigned fund balance or 2% of budgeted expenditures.
This budget amendment provides for the appropriation of $363,182 from the district's fund
balance for the above stated purpose. (See Attachment 2.)
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: CREATE A SAFE COMMUNITY\
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
Emergency Telephone System Fund
17.A budget adjustment is needed to the Emergency Telephone System Fund in FY 2021-22,
due to a correction made by the NC 911 Board on the FY2021 Expenditure Report
submitted by Emergency Services, after the County's Audit had been completed. The NC
911 Board determined that $1,656 in charges were not permissible within the Emergency
Telephone System Fund. This budget amendment provides for a fund balance
appropriation of$1,656 from the General Fund to the Emergency Telephone System Fund,
to correct this adjustment, so the Fund's reserves will agree with the NC 911 Board.
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SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang
activity, substance abuse and domestic violence.
FINANCIAL IMPACT: Financial impacts are included in the background information above. The
General Fund will increase by $299,782, the Grants Funds will increase by $178,011, the
Emergency Telephone Fund will increase by $1,656, the Fire Districts Fund will increase by
$363,182, the Housing Voucher Fund will increase by $1,000,000, the County Capital Fund will
increase by $202,579, the School Capital Fund will increase by $603,134, and the Drug Forfeiture
Fund will increase by $130,324. The Jail Inmate Trust Fund will decrease by $215 and the
Community Development Fund will decrease by $220,122.
To the extent the FY 2021-22 Financial Close and Audit process determines necessary adjusting
transfers and entries to close the fiscal year, then the Finance Department will have the leeway
consistent with Generally Accepted Accounting Principles (GAAP).
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve the budget amendment
for Fiscal Year 2021-22.
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Year-To-Date Budget Summary
Fiscal Year 2021-22
Long Range Jail Drug
Emergency Section 8 Community School Inmate Forfeiture
Telephone Fire Districts (Housing Development County Capital Trust Fund
Fund Budget Summary General Fund Grants Fund Fund Fund Fund) Fund Capital Fund Fund
Original Budget*(excluding fund balance
appropriation) $238,794,177 $552,076 $759,757 $7,242,735 $4,501,584 $948,056 $0 $0 $315,000
Additional Revenue Received Through
Budget Amendment#13(June 21,2022)
Grant Funds $3,848,097 1 $602,883 1 1 $25,0001 $1,126,4931 $1,745,3671 $1,072,716
Non Grant Funds $1,424,034 1 $12,767 1 $1,6561 1 1 1 $6,043,835 $835,134 ($215) 130,324
Fund Balance for Anticipated
Appropriations(i.e.Encumbrances)
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures* $14,412,530 $414,932 $4,454,000
Total Amended Budget $258,478,838 $1,167,726 $761,413 $7,682,667 $5,6289077 $2,693,423 $11,570,551 $8359134 $3149785 $1309324
Dollar Change in 2021-22 Approved Budget $19,684,661 $615,650 $1,656 $439,932 $1,126,493 $1,745,367 $11,570,551 $835,134 ($215) $130,324
Change in 2021-22 Approved Budget 8.24% 111.52% 0.22% 6.07% 25.02% 184.10% 100.00% 100.00% 0% 0%
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions(includes Permanent and Time
Limited) 947.980 5.000 0.000 0.000 5.950 11.500 0.000 0.000 0
Changes to Full Time Equivalent Positions 8.625 1.000 2.000 0
Amended Approved General Fund Full Time
Equivalent Positions 947.980
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021-22 956.605 6.000 0.000 0.000 5.950 13.500 0.000 0.000 0.000 0.000
*Original fund balance appropriation moved from Original Budget to Fund Balance Appropriated
ENO FIRE & EMERGENCY SERVICES INC. 10
9 µa] 5019 U.S. HIGHWAY 70 W
DURHAM, NC 27705-9029
(9'19)383.5967
Keith Hayes- Fire Chief Daylon Hayes - Deputy Chief Ralph MacDonnell-Asst Chief
To: Rebecca Crawford (Deputy Financial Services Director)
Orange County BOCC's
Ref: Eno FD Fund Balance
Date: June 12, 2022
Mrs. Crawford, Eno Fire Department is requesting$343,182 of our available,
unassigned fund balance ($363,182),leaving a balance of$20,000 in our fund
balance. This money will be used to pay off the loan on Station #2 (SS01 St. Mary's
Rd) for an approximately$6S,000 coast saving in interest; along with remainder
being used toward the loan our Squad Truck(rescue engine). Thank you in advance
and please feel free to call me if you have any questions.
Th,p4 You, / l
David O'Dell
President
Eno Fire &Emergency Services
S019 US 70-W
Durham, NC 2770S
(Sta)919-383-S967