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HomeMy WebLinkAboutAgenda - 06-07-2022; 4-a - Process for Realignment of Regional Workforce Development Boards 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: June 7, 2022 Action Agenda Item No. 4-a SUBJECT: Process for Realignment of Regional Workforce Development Boards DEPARTMENT: Social Services ATTACHMENT(S): INFORMATION CONTACT: Orange County Employment Data Nancy Coston, Social Services, 919- NC Department of Commerce Local 245-2800 Leaders Letter Sharron Hinton, Social Services, 919- Workforce Realignment Presentation 245-2800 Workforce Realignment Next Steps PURPOSE: To receive a presentation from North Carolina Department of Commerce staff regarding the realignment of regional workforce development boards, options for Orange County for future alignment, and the approval process for proposed realignments. BACKGROUND: Orange County is currently one of five counties in the Regional Partnership Workforce Development Board. The other counties are Alamance, Randolph, Montgomery and Moore. There are currently three Board members appointed by the Board of Commissioners: Katie Loovis (Chapel Hill Chamber of Commerce), Rhonda Sue Holaday (Summit Design and Engineering) and Orange County Social Services Director Nancy Coston. The purpose of the Workforce Development Board is to help job seekers with employment, education, training and support to succeed in the job market while supplying skilled workers for employers. The Board also provides oversight for the regional allocation of Workforce Innovation and Opportunity Act funds. These funds provide services to all populations and have a particular focus on dislocated workers, youth and other job seekers with specific barriers. In 2013, the Orange County Department of Social Services (DSS) won the competitive bid to operate the youth program in Orange County. In 2017, after a competitive bid process, DSS became the operator for all the adult and youth programs and the NCWorks Center, and has continued to provide these services and integrated them with the existing employment and support services at DSS and Skills Development Center. There are other grants and services provided directly by the regional partnership staff, including business support. Recently the NCWorks Commission approved a realignment of counties within workforce boards. Staff from the Department of Commerce will provide information about the proposed realignment 2 and the impact on Orange County. Commerce staff will also review the steps required for Orange County to align with another area. FINANCIAL IMPACT: There is no financial impact to this study and any potential impacts of realignment are unknown. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends that the Board receive information from the Department of Commerce staff regarding realignment, and authorize staff to coordinate the realignment process as prescribed by the Department of Commerce and provide a recommendation to the Board of Commissioners. NCWorks Career Center-Orange County 3 Tracking Report July 1,2018—June 30,2019 PY2018 u1-18 I Aug-18 Sep-18 Oct-18 Nov-18 Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Total Job Seeker Engagement #of job seeker services provided WP 40 33 24 19 5 24 45 32 63 33 33 44 395 #of resume assistance WP 29 16 8 6 4 11 10 9 13 9 5 7 127 #of services provided 1193 1225 765 730 473 645 1012 1374 1264 1202 1048 44 10975 #of attained employment 0 11 0 01 0 0 0 10 15 2 1 01 29 0 Business Engagement 0 #of job order openings 713 770 542 753 668 465 697 688 806 919 1086 1057 9164 #of job referrals 123 89 64 134 37 25 60 243 69 48 44 52 988 #of services provided to employers 70 76 101 33 31 106 33 299 110 72 55 8 994 #of employers serviced 31 16 37 11 15 4 6 11 80 7 17 10 245 0 Training 0 #of current OJTs 0 1 2 2 2 2 1 1 0 1 1 3 16 #of W EX 17 11 9 11 10 9 7 8 9 8 7 1 107 #of occupational skills training provided 16 19 21 23 20 21 16 21 28 32 39 32 288 #of credentials earned 1 2 1 0 0 2 1 0 0 2 5 0 14 0 Supportive Services 0 #of CSS provided 1 8 101 4 2 7 1 11 6 13 10 19 168 259 Abbreviations&Definitions: WP=Wagner Peyser(Employment service that provides employment services and career counseling to jobseekers,as well as,labor exchange services to jobseekers and employers) OJT=On the Job Training(Businesses are offered a wage reimbursement incentive to help offset the cost of training new employees with limited skills. Wage reimbursement may range from 50%to 75%,depending on the size of the business and othprfactnrcl WEX=Work Experience(Planned,structured learning experience that occurs in a workplace for a specified,limited period of time. The salary is 100%subsidized through WIOA funds.) CSS=Career Supportive Services(Assistance provided to eligible individuals to enable them to participate in training or any other employment activities such as transportation,childcare, housing,work-related tools/attire,school supplies,etc.) NCWorks Career Center-Orange County 4 Tracking Report July 1,2019—June 30,2020 PY2019 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Total Job Seeker Engagement #of job seeker services provided WP 44 67 42 27 44 32 29 22 34 0 0 1 342 #of resume assistance WP 14 20 8 5 10 8 5 1 8 0 0 0 79 #of services provided 1216 1313 867 1191 1088 889 1097 978 1640 1464 688 606 13037 #of attained employment 0 2 1 2 1 1 3 0 3 0 0 0 13 Business Engagement #ofjob order openings 986 949 848 870 759 653 927 735 609 371 432 458 8597 #ofjob referrals 49 60 29 53 61 38 67 66 163 71 41 38 736 #of services provided to employers 4 98 31 145 10 61 19 51 50 17 24 20 530 #of employers serviced 4 70 22 80 5 3 13 37 23 2 2 3 264 Training #of current OJTs 2 1 1 1 1 1 1 8 8 8 8 40462 #ofWEX 7 8 8 9 7 7 7 4 5 5 3 0 #of occupational skills training provided 35 45 32 35 47 41 36 36 38 43 44 30#of credentials earned 12 6 3 0 7 3 1 0 1 0 4 5 Supportive Services #of CSS provided 13 13 1 4 24 25 26 17 16 12 2 2 155 Abbreviations&Definitions: WP=Wagner Peyser(Employment service that provides employment services and career counseling to jobseekers,as well as,labor exchange services to jobseekers and employers) OJT=On the Job Training(Businesses are offered a wage reimbursement incentive to help offset the cost of training new employees with limited skills. Wage reimbursement may range from 50%to 75%,depending on the size of the business and other factors.) WEX=Work Experience(Planned,structured learning experience that occurs in a workplace for a specified,limited period of time. The salary is 100%subsidized through WIOAfunds.) CSS=Career Supportive Services(Assistance provided to eligible individuals to enable them to participate in training or any other employment activities such as transportation,childcare, housing,work-related tools/attire,school supplies,etc.) NCWorks Career Center-Orange County 5 Tracking Report July 1,2020—June 30,2021 PY2020 Jul-20 Aug-20 Sep-20 Qct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 Total Job Seeker Engagement #of job seeker services provided WP 27 52 34 65 67 46 62 96 92 84 55 67 747 #of resume assistance WP 5 7 3 12 20 10 17 23 19 25 21 22 184 #of services provided 1,153 1,138 1083 1691 1,627 1,210 1505 1711 2111 2831 2525 8626 27211 #of attained employment 1 3 2 1 1 0 4 2 2 4 3 4 27 Business Engagement #of job order openings 523 472 571 614 542 529 630 568 730 846 1417 1895 9337 #of job referrals 47 45 61 54 26 32 27 34 67 169 291 1885 2738 #of services provided to employers 6 147 74 35 93 31 35 158 34 165 61 113 952 #of employers serviced 4 12 7 1 2 1 1 4 5 9 6 8 14 73 Training #of current OJTs 1 1 1 1 1 1 2 2 1 1 1 1 14 #of W EX 0 0 0 0 1 2 2 3 3 3 3 4 21 #of occupational skills training provided 31 26 26 29 38 43 33 34 39 52 48 48 447 #of credentials earned 1 3 10 1 0 8 2 2 5 2 5 5 44 Supportive Services #of CSS provided 14 7 4 13 17 12 14 7 7 26 17 20 158 Abbreviations&Definitions: WP=Wagner Peyser(Employment service that provides employment services and career counseling to jobseekers,as well as,labor exchange services to jobseekers and employers) OJT=On the Job Training(Businesses are offered a wage reimbursement incentive to help offset the cost of training new employees with limited skills. Wage reimbursement may range from 50%to 75%,depending on the size of the business and other factors.) WEX=Work Experience(Planned,structured learning experience that occurs in a workplace for a specified,limited period of time. The salary is 100%subsidized through WIOAfunds.) CSS=Career Supportive Services(Assistance provided to eligible individuals to enable them to participate in training or any other employment activities such as transportation,childcare, housing,work-related tools/attire,school supplies,etc.) NCWorks Career Center-Orange County 6 Tracking Report July 1,2021—June 30,2022 PY2021 Jul-21 Aug-21 P1,769 Oct-21 Nov-21 Dec-21 Jan-22 Feb-22 Mar-22 Apr-22 May-22 Jun-22 Total Job Seeker Engagement #of job seeker services provided WP 53 38 39 13 34 35 13 27 71 337 #of resume assistance WP 26 11 2 1 0 2 1 3 0 49 #of services provided 5,720 4,157 971 1,368 1,393 732 635 722 851 18318 #of attained employment 6 7 3 1 3 0 2 0 2 1 0 25 Business Engagement #of job order openings 904 1,074 1,038 950 835 746 983 953 1,040 611 9134 #of job referrals 1,696 1,130 381 81 424 386 65 41 30 46 4280 #of services provided to employers 149 134 41 60 31 77 96 73 57 12 730 #of employers serviced 19 15 9 31 9 10 4 5 7 5 114 Training #of current OJTs 3 3 2 2 2 2 0 0 0 0 14 #ofWEX 7 6 4 3 1 0 0 0 0 0 21 #of occupational skills training provided 40 43 35 43 47 45 3 2 2 7 267 #of credentials earned 6 5 4 1 1 4 2 0 0 3 26 Supportive Services #of CSS provided 22 21 9 8 10 1 5 6 14 23 119 Abbreviations&Definitions: WP=Wagner Peyser(Employment service that provides employment services and career counseling to jobseekers,as well as,labor exchange services to jobseekers and employers) OJT=On the Job Training(Businesses are offered a wage reimbursement incentive to help offset the cost of training new employees with limited skills. Wage reimbursement may range from 50%to 75%,depending on the size of the business and other factors.) WEX=Work Experience(Planned,structured learning experience that occurs in a workplace for a specified,limited period of time. The salary is 100%subsidized through WIOAfunds.) CSS=Career Supportive Services(Assistance provided to eligible individuals to enable them to participate in training or any other employment activities such as transportation,childcare, housing,work-related tools/attire,school supplies,etc.) 7 r.'.o,. NORTH CAROLINA DEPARTMENT of Roy Cooper er „ I COMMERCE GOVERNOR Machelle Baker Sanders SECRETARY Dear Local Leaders, When CEOs and business leaders visit North Carolina to explore opportunities to relocate or expand their businesses in our state,they almost always lead with one question: Does North Carolina have the skilled workforce I need to be successful?Thanks in part to our outstanding Community College System,world-class public and private universities,and a robust network of training providers and opportunities,the answer to that question is "yes." But we are missing opportunities to align our workforce development system with our economic development activities more closely,and to create new synergies within those systems that will benefit North Carolina, our economy, our businesses,and our job seekers. Last month,with Governor Cooper's encouragement and after careful study,the NCWorks Commission approved a set of guiding principles for local governments to follow in considering realigning their current workforce development area boundaries.The Governor supports those guiding principles because he knows that when our state is well-organized and in sync,we can accomplish great things.Among the guiding principles are making sure workforce boards serve more than just a single county,aligning local workforce board areas with community college service areas,and reducing redundancy while enhancing administrative efficiency.These steps will enable our local workforce boards to better leverage federal dollars while enhancing workforce development initiatives and focusing on work-based-learning opportunities like on-the-job training,apprenticeships,and credential attainment.We can expand upon the good work that is already being done in many areas,while building a workforce system that is more consistent, simplified and navigable for businesses. We cannot wait to take advantage of this opportunity.With unemployment levels approaching historic lows and employers searching for talent,now is the time to make significant updates to our workforce board system to ensure we are mobilizing the best and brightest possible workforce for North Carolina.We need innovative approaches to engaging prospective workers,businesses, and State of North Carolina I Department of Commence 301 North Wilmington Street 14301 Mail Service Center I Raleigh,NC 27694-4301 919 814 4600 T 8 leaders,like those highlighted in North Carolina's "First in Talent" Strategic Economic Development Plan,to keep North Carolina moving forward. It is important to realize that this realignment will only happen with the agreement of local elected officials at the county (and,in some areas,city) level across North Carolina.Please engage your local elected officials, education leaders and workforce development professionals,and let them know that if we want North Carolina to continue having the economic development success we've been enjoying these last several years,it is vital that they lead now,and create a system that will work for all North Carolinians. Sincerely, °y�a� 1. a& ;dx� Machelle Baker Sanders Secretary, N.C. Department of Commerce Christopher Chung CEO, Economic Development Partnership of NC State of North Carolina I Department of Commerce 301 Forth Wilmington Street 14301 Mail Service Center I Raleigh,NC 27699-4301 919 814 4600 T METRICS SUPPORTING THE REALIGNMENT OF THE NCINORKS SYSTEM GEOGRAPHICAL ALIGNMENT WITH NORTH CAROLINAS PROSPERITY ZONES FOR ECONOMIC, EDUCATION AND GOVERNMENT EFFECTIVENESS ,yPvrt�^�u NORTH CIROLIN♦ DEPARTMENT of � �> COMMERCE 10 State law: NC Prosperity Zones: Economic, Education and Government Regionalism and Collaboration Piedmont-Triad North Central Northeast Region Region Region NC General Statutes § 1436-28.1 g �� a�4,� ����� Northwest � 8 Regional Prosperity Zones Region „� � b max, Western Region Southwest xa�e rc� Mme mm • NC Dept of Commerce Region Southeast • Economic Development Partnership of NC Region Sandhills • NC Community College System Region • NC Dept of Health and Human Services • NC Dept of Public Instruction • NC Dept of Transportation • NC Dept of Environmental Quality • NCSU Industry Expansion Solutions NORTH CAROLINA DEPARTMENT of Source:NC General Statues§1436-28.1 COMMERCE https://www.nclea.aov/EnactedLeaislation/Statutes/PDF ftSecti on/Chapter 1438/GS 1438-28.1.pdf 11 CURRENT: 23 WORKFORCE DEVELOPMENT BOARDS x • 1 - 10 Counties per board 0 Counties for current boards are located in as many (does not promote regionalism) as 3 different Prosperity Zones • Vary in operational and procedural 0 Prosperity Zones have 3-6 Workforce Boards implementations represented with a single county or more (does not provide consistency) • 17 of the 23 Workforce Development Boards are • Management oversight and economic priorities located in a single Prosperity Zone; with 6 of those differ (does not promote collaboration) operating in a single county and 1 operating in 2 counties NORTH CAROLINA DEPARTMENT of COMMERCE 12 Key Factors of Realignment • The State is not mandating 8 Boards. Realignment does not necessarily mean one specific number of local workforce boards will be the result. • Funding for rural counties will not be impacted by any Realignment changes. All counties receive funds based on established US DOL formulas. • There will still be local control of all workforce boards and NCWorks Career Centers. • We do not foresee massive layoffs with local workforce staff. There may be some administrative savings, over time. • Following a request from local governments, the State has the statutory authority to implement - - realignment for individual boards. 20 CFR 679.240 allows the Governor to designate a local area, after the appropriate local elected officials make such a request. • DWS will work with local governments to implement the NCWorks Commission's guiding principles regarding alignment. fNORTH CAROLINA DEPARTMENT of ' COMMERCE 13 Supporting Connecting Workforce Development and Economic Development MNORTH CAROLINA DEPARTMENT of COMMERCE 14 WIOA Title I Funding Allocations IN Title I Funding Allocations are calculated at the county level using set federal formulas. ■ The amounts each county receives are unaffected by realignment. Before Realignment After Realignment Count PY 2021 Adult CountyPY 2021 Adult Y Funds Funds Orange $109,4.21.00 Grange $109,421.00 M � NORTH CAROLINA DEPARTMENT of COMMERCE 15 Commuting Patterns for Orange County Residents and Employees • 78.9% (34,471) of Orange County residents commute to another county for work • 73.5% (25,581) of individuals employed in Orange County commute from another county to work • 50.90 (22,197) of Orange County residents commute to Durham, Wake, Chatham, Lee Counties for employment • 38.10% (13,256) of individuals working in Orange County commute from Durham Wake, Chatham, Johnston, Person Counties for employment Outflow Inflow %of Orange Number Share Orange EmploymentCounty of County • Commuting Employees Durham County,NC 13,309 30.50% Durham County,NC 5,464 15.70% Wake County,NC 7,915 18.10% Wake County,NC 4,920 14.10% Chatham County,NC 683 1.60% Chatham County,NC 1,658 4.80% Lee County,NC 290 0.70% Johnston County,NC 716 2.10% Sum 22,197 50.90% Person County,NC 498 1.40% Sum 13,256 38.10% TLLNORTH CAROLINA DEPARTMENT of COMMERCE :https://onthemap.ces.census.gov/ 16 Opportunity: Companies Receiving Economic Development Incentives and NCWorks Workforce Development Services between 2017-2021 O . . • rtunity: Companies Receiving Economic Development . . 3 companies received state 2017-2021 Services between economic incentives in Orange County works 0 of the companies (0%) have COMPANIES RECEIVING SERVICES FROM NCWORKS received NCWorks workforce services COMPANIES RECEIVING STATEe ECONOMIC F. NORTH CAROLINA DEPARTMENT of ' - COMMERCE Sources: NC Department of Commerce NCWorks 17 NCWorks Commission Guiding Princ *iples The Governance and System Alignment Committee identified 8 guiding principles to support local leaders in their realignment efforts. M � NORTH CAROLINA DEPARTMENT of COMMERCE 18 Guiding Principles NCWorks Commission Governance and System Alignment Committee 1. Seek to better the lives of North Carolinians through realignment 2. Expand local workforce development board access 3. Decrease redundancy among local workforce development boards within economic development areas 4. Better align community college and workforce development board service areas 5. Match local workforce development board outreach to area jobseeker and business customer needs 6. Ensure consistent service, strong visibility, and sufficient capacity among local workforce development boards 7. Allow flexibility for administrative entities 8. Consider further review of the broader workforce system NORTH CAROLINA 4 -?� DEPARTMENT of COMMERCE 19 Benefits of Re-alignment of the NCWorks system Fewer local workforce development boards will be better-resourced to support economic development, despite cuts in federal funds. As a result of realignment: • No fewer participants served • No fewer services provided • No change in allocation per county methodology • No change in control of training needed • Greater administrative efficiencies, economies of scale • USDOL, NC Governor's Office, Economic Development Partnership of NC, NC Community College System supportive of aligning workforce and economic development NORTH CAROLINA DEPARTMENT of COMMERCE 20 Workforce Development Board Realignment Study Timeline Activities Timeframe NCWorks Commission Chair announced that the Governance & System Alignment Committee will conduct a workforce development board November 2021 system realignment study The Committee conducted in-depth interviews and surveys with November 2021 — workforce, economic development, and education leaders across the state. February 2022 - Governance & System Alignment Committee voted on the realignment guiding principles; Commission members and the public were then able February - March 2022 ,to provide input for comment period of 14 calendar days NCWorks Commission meeting to consider/vote on realignment guiding March 30, 2022 principles Chief Local Elected Officials may submit requests for any new Workforce March 30 — July 31, Development Board Areas to the NCWorks Commission 2022 Department of Commerce to provide technical guidance on regional/local operations and planning. April 2022-June 2023 r� Target date for any new local areas becoming effective: July 1 2023 QUESTIONS NORTH CAROLINA DEPARTMENT of COMMERCE 22 How to Start the Process of Redesignation (also known as Realignment)for Your County/Local Area These recommended steps describe how any county may go about making the initial request for redesignation (realignment) of a local workforce area in North Carolina.' Ordinarily,the official making this request is the Chair of the county Board of Commissioners,unless by prior agreement,this role has been granted to the Mayor of a city within the county, or another official. 1. If you have not already done so, contact Chet Mottershead,Assistant Secretary of Workforce Solutions at the N.C. Department of Commerce, at chet.mottersheadgnccommerce.com, for basic information on realignment. 2. Consult with the following to consider the type of alignment that will work for your region in order to support workforce and economic development: A. Your fellow elected officials within your county B. Leader(s)from your local community college or other educational institutions C. Local economic development official(s) In your consultations, consider the eight guiding principles established in 2022 by the NCWorks Commission, found within the memorandum here: https://www.nccommerce.com/documents/ncworks- commission-draft-memorandum-workforce-development-board-system-alignment-study Note: It is ultimately up to you, as your county's top official,who exactly to consult. While 100% agreement is not necessary,a significant amount of consensus will build a stronger case for your request. 3. Consult with the Chairs of the other counties(or Mayors, as the case may be)with which you would like to partner on a newly-constituted local area.All of the counties involved must agree to the boundaries of any new local area.Note,however,that this does not necessarily mean that all of the counties in your current local area must agree. 4. Send a letter to Tom Rabon,the Chair of the NCWorks Commission(see attached example letter). You may email this letter to NCWorksCommissionkcommerce.nc.gov. Please cc Dr. Annie Izod, Executive Director of the NCWorks Commission, at annic.izodgnccommerce.com and the Chief Local Elected Official of your current local area. In this letter,you will: A. Describe the local area that you intend for your county to join or form. B. Describe the consensus you have found within your county on the need to realign your local area. C. Describe the informal agreement you have reached with other counties. D. Describe the extent to which the new local area follows the eight guiding principles established by the NCWorks Commission. 5. Note that this does not complete the process. After a review of your letter,the N.C. Department of Commerce will work closely with you and other stakeholders to complete necessary documents prior to August 1,2022. Then,the NCWorks Commission will consider your request. The target date for any new local areas to become effective following this process is July 1,2023. 'See also:the Workforce Innovation&Opportunity Act(WIOA)of 2014,the federal law governing the public workforce system.