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ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: March 6, 2002
Action Agenda
Item No. �c
SUBJECT: Budget Amendment#4
DEPARTMENT: Budget Office PUBLIC HEARING: (YIN) No
ATTACHMENT(S):
Attachment 1: Budget as Amended INFORMATION CONTACT:
Spreadsheet Donna Dean, 245-2151
Attachment 2: Community Based Public
Health Initiative Grant TELEPHONE NUMBERS:
Project Ordinance Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance and grant project ordinance amendments for fiscal
year 2001-02.
BACKGROUND:
1. Department of Social Services
The Department of Social Services has received notification from the State of additional
allocation of funds for the following programs:
• LIEAP (Energy Administration) — additional funds in the amount of$3,546 will be used
to offset costs of staff administering the Crisis Intervention Program. These additional
funds bring the current budget for this program to $16,644. (See column #1, attachment
1)
• CHORE (EDS) — additional funds in the amount of$18,000 will be used to purchase
long-term care medical supplies and equipment to enable clients to remain in their own
home instead of being institutionalized. These additional funds bring the current budget
for this program to $43,000. (See column #1, attachment 1)
• Day Care Funding —additional funds in the amount of$477,784 for Day Care will be
used to provide subsidies to low income families for child care. As of the end of January
2002; the Department has served 962 children through this program. These additional
funds bring the current budget for this program to $2,984,784. (See column #1,
attachment 1)
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2. Health Department
The Health Department has received notification from the State of an additional allocation of
grant funds in the amount of$10,000 to offset a portion of the permanent staff costs in the
Healthy Carolinians program. These additional funds bring the current budget for this project to
$44,056. (See Attachment 2)
3. Department on Aging
a) Orange Public Transportation (OPT) has received notification from the North Carolina
Department of Transportation of an allocation of funds totaling $5,130 to be used for
technology upgrades. Referred to as Tier 1, or foundational/baseline technology funding,
the upgraded and expansion computers, file servers, software, printers and telephone
systems will provide rural and urban transit systems with the foundation upon which to
add technology to their operations. The Department will use the funds to replace the
Dispatcher and Scheduler's personal computers with GIS-compatible hardware. (See
column #3, attachment 1)
b) At its January 16, 2002 meeting, the Board of County Commissioners agreed to enter
into a contract with Triangle J Council of Governments (TJCOG)—Area Agency on Aging
to provide a Family Caregiver Support Program. The total cost to provide the Respite
Program is $39,256. Funding will come from the TJCOG ($30,120) to help offset the cost
of the program, $3,000 in grant funds from the Triangle United Way, and $6,136 from in-
kind contributions such as office space and staff supervision. This amendment provides
for the receipt of the TJCOG funds and the Triangle United Way funds. (See column#4,
attachment 1)
c) At its October 2, 2001 meeting, the Board of County Commissioners approved the
appropriation of$13,500 in Master Aging Plan funds to purchase heavy housecleaning
services from a local vendor. This service will be available for frail older adults who do
not need personal care or respite services. This amendment provides for this
appropriation. (See column #5, attachment 1)
d) At its November 7, 2001 meeting, the Board of County Commissioners approved the
release of$25,000 in Master Aging Plan funds for the planning and implementation of the
Adult Day Health Center Initiative. An adult day health program was identified in the
Master Aging Plan as one of the top priorities for FY 2001-02. This program would
provide social and health services to frail, disabled and isolated older adults. It would
also provide respite and education for the participant's families and caregivers. This
amendment provides for the appropriation of these funds from the Reserve for Board of
County Commissioner Action Miscellaneous account. (See column #5, attachment 1)
4. Sheriff Department
The Sheriffs Department has received notification from the Federal Marshal's office of an
allocation of funds in the amount of$9,475. This is for reimbursement for overtime paid related
to deputies having to transport and/or guard federal prisoners who need medical or dental
services. This amendment provides for the receipt of these funds. (See column #6, attachment
1)
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FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County
Commissioners adopt the attached budget ordinance amendments and the grant project
ordinance amendment.
The 2001-02 Orange County Budget Ordinance is amended as Mows:
92 Receipt of additional /4 Receipt of funds from 65 Appropriation of
/1 Receipt of additional State Grant funds for the#3 the Triangle J Council of Master Aging Plan funds 96 Receipt of hxds
Slate funds for Health Departments �pt t of Govemmeras and the from the Reserve for horn she Federal
Budget As Annanded Budget As Amended Budget As Amended Department of Social Healthy Carolinians Triangle United W for BOCC Action account to Marshals Olies,for Budget As Amended
Original Budget Transports for bon far OPT W
Tfhrouph BOA 01 Through BOA 02 Through BOA s] Services!err their LIFAP,pr0pram(see Conann0y to use for technology She Oepannxnt m Aging purchase housecleaning retnbutamhenl d Through BOA 6
CHORE,and Day Care Based Public Health to provide a FamOy services and for the Adult overane paid
propams eBisfi a Grant PrcOd upgrades Cweglver Support Day Health Center transporting prisoners
Ordinance) Program hdlletivs
General fund
Revenue
Property Taxes f 73,361,5011 f 73,361,500 f 73,361,505 f 73,361,506 f f f f i f f 73,361,508
Sales Taxes f 15,697,712 f 15,097,712 f 15,697,712 f 15,697,712 f f f 5 f f f 15,697,712
License and Permits f 1,400,532 s 1,408,539 $ 1,406,539 f 1408,539 t f f f s f $ 1408.539
IMa overmuntal f 1],194,702 f 13194702 f 13,380,702 f 1;390952 s 499,330 f f 130 f 30,120 f f 9,175 $ 13935,007
Cher es for Ssrvka S 3,428,502 $ 5,428,502 f 5,428,502 f 5527502 f f f f $ f f 3,527,502
ImesbnsM Eaml f 1600,000 1,800,000 1100 000 1
miscellaneous f •427720 f 410,970 f 440,970 f 140,1170 $ 3,000 $ 113970
Transfem from Other Funds $ 2.221,328 1 S 2,221329 f 2XI,529 f ;221,529 f 2,221529
Fund Balance f 3,591596 1 s 4,210685 s 41,21018115 $ 4,240,665 f 1240,695
Total General Fund Revenues f 117,1316011 f 117,76,147 f 117,950147 f 1111,009,397 f 499330 f f 5,130 f 33,120 s f 1475 f 118,6]6,452
III 117,76,147 S 117,950,147 f 118,089,397 f 116,836,452
Expenditures
Commmuni Maintenance f 1,284150 f 1,29;67 f 1,293,67 f 1,293,947 f $ 5 f f $ f 1,293,67
General Administration f 4,06,334 f 125369 f 1,253,69 f 4,253,69 $ f f f f f $ 4,253,69
Tax and Records f ;575 84 f 2604555 f ;609,555 f 2,708,5L5_ f S $ f f f f ;700 55S
Comnwn Plann f 56469 f ;612135 f ;91 155 f 2,612,155 f f f f f f f 2612,15S
Human Services f 26,655,717 f 26,781,512 5 26,167,512 5 27,007,762 6 4911,330 f $ 130 f 33,120 f 34500 f f 27,503,62 Public Safety f 14536,937 S 10,624,439 f 10,621439 f 10,524 439 f f f f f f 0,475 f 10,63;1114
Public Works 5 1110917 5 4,100,059 f 4,180,059 S 4180,059 It 1,180,059
Education f 43,006,464 f 43009,464 f 13,06,164 f 43,004464 5 43,009,494
Non De rl mental:
Outside *races 5 1,7643611 f 1,705,]6 f 1,78436 f 1,765,306 5 1,76 36
MtacaBanaons f 1,399167 f 1,423,830 f 1,423,838 f 1,123,838 .534500 $ 1,305,330
Debt Service f 10,324176 f 15,324175 S 15,329,175 f 15,328,175 f 15,324175
Transfers Out f 3,06;786 f 3,11 780 f 3,862,76 f 3,862,768 f 3,86;76
Total Genets Fund APProPrfatton f 117131,006 1 f 117,76,117 f 117,850,147 f 1111,009,397 f 199330 f f 5,130 S 33.120 f 5 9,475 f 118,836,152
f f s f s IF $ s f s f
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Attachment 2: Community Based Public Health Initiative
Grant Project Ordinance
Program Number 11-644
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 13.2 of
Chapter 159 of the General Statutes of North Carolina, the following grant project is hereby adopted.
Section 1. The project authorized is the Community Health Advocacy Program(CHAP) as awarded to the
Orange County Health Department by the Kellogg Foundation. The purpose of this four year
grant is to improve the health of minority populations in targeted communities.
Section 2. The officers of the County are hereby directed to proceed with the grant project within the grant
document and the rules and regulations of the Kellogg Foundation.
Section 3. The following revenue is anticipated to be available to complete this project:
1992-93 Grant Funds - CHAP $52,820
1993-94 Grant Funds- CHAP $93,884
1994-95 Grant Funds- CHAP $93,626
1995-96 Grant Funds - CHAP $82,160
1996-97 Grant Funds - CHAP $33,750
1997-98 Grant Funds - CHAP $11,250
1998-99 Grant Funds - Community Health Initiative $30,028
1999-00 Grant Funds - Community Health Initiative $20,463
2000-01 Grant Funds - Community Health Initiative $46,717
2001-02 Grant Funds- Community Health Initiative $44,056
Total CHAP Grant Funds $508,754
Section 4. The following amount is appropriated for this project:
Human Services- Community Based Public Health Initiative $508,754
Section 5. The finance officer is hereby directed to maintain within the Grant Project sufficient specific
detailed accounting records to provide the accounting to the grantor agency required by the
grant agreement and federal and state regulations.
Section 6. Funds may be advanced from the General Fund for the purpose of making payments due.
Reimbursement requests should be made to the grantor agency in an orderly and timely
manner.
Section 7. Copies of this grant project ordinance shall be made available to the finance officer for
direction in carrying out this project.
Section 8. Positions authorized through this grant project include:
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0.S Full-Time Equivalent Office Assistant position.
This position is authorized for a period of no longer than four years from the original grant
date. Subsequent funding in future years is contingent upon the availability of grant funds.
Section 19. This ordinance, originally adopted December 21, 1993, is effective through June 30, 2002.
Adopted this 6th day of March 2002.