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HomeMy WebLinkAboutAgenda 05-03-22; 8-a - Minutes 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2022 Action Agenda Item No. 8-a SUBJECT: Minutes DEPARTMENT: Board of County Commissioners ATTACHMENT(S): INFORMATION CONTACT: Draft Minutes (Under Separate Cover) Laura Jensen, Clerk to the Board, 919- 245-2130 PURPOSE: To correct and/or approve the draft minutes as submitted by the Clerk to the Board as listed below. BACKGROUND: In accordance with 153A-42 of the General Statutes, the Governing Board has the legal duty to approve all minutes that are entered into the official journal of the Board's proceedings. Attachment 1: April 5, 2022 Business Meeting Attachment 2: April 12, 2022 Budget Work Session FINANCIAL IMPACT: There is no financial impact associated with this item. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal impact associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve minutes as presented or as amended. Attachment 1 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUSINESS MEETING 5 April 5, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a Business Meeting on Tuesday, April 9 5, 2022 at 7:00 p.m. at the Whitted Human Services Center in Hillsborough, NC. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Earl McKee, and Anna 13 Richards 14 COUNTY COMMISSIONERS ABSENT: None 15 COUNTY ATTORNEYS PRESENT: John Roberts 16 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 17 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 18 appropriately below) 19 20 Chair Price called the meeting to order at 7:00 p.m. 21 22 1. Additions or Changes to the Agenda 23 Bonnie Hammersley proposed removing items 6-a and 6-b from the agenda and 24 delaying discussion until staff can conduct further research and analysis. She indicated 6-a will 25 be brought back on May 3, 2022, and 6-b may be back as early as April 26, 2022. 26 Chair Price said one of the reasons for the delay of item 6-b is so the Towns have an 27 opportunity to review the plan. 28 29 Chair Price dispensed with reading the public charge. 30 31 2. Public Comments (Limited to One Hour) 32 a. Matters not on the Printed Agenda 33 None. 34 35 b. Matters on the Printed Agenda 36 (These matters will be considered when the Board addresses that item on the agenda below.) 37 38 3. Announcements, Petitions and Comments by Board Members 39 Commissioner Hamilton said she attended a Community Block party of the Gaines 40 Chapel Community on Saturday, April 2, 2022. She thanked county staff from Environmental 41 Health, Animal Services, and other departments that provided information to event attendees. 42 She said she talked to residents in the area who are concerned about safe water and sewer. 43 She also shared that she visited some Chapel Hill-Carrboro City Schools and Orange County 44 Schools. She said that she was dismayed to see the conditions in some of the older schools 45 and highlighted the need for the community to pull together and provide safe schools for 46 children. 47 Commissioner Greene congratulated the University of North Carolina men's basketball 48 team and Coach Hubert Davis for a great season. 49 Commissioner Bedford had no announcements. 50 Commissioner Fowler echoed Commissioner Fowler's congratulations. She said the 51 Climate Council will participate in Carrboro's Earth Day event on Saturday, April 23, 2022 from 2 1 5:00-7:30 pm at Carrboro Town Commons. She shared that she joined several other 2 commissioners in touring the Orange County Durham Technical Community College campus on 3 March 21, 2022. She said it was great to see the programs and courses offered to students, 4 especially the medical-related courses. She said that she attended the Alcoholic Beverage 5 Control Board (ABC) meeting and indicated the Board will hear a request from the ABC Board 6 tonight. She shared that Juvenile Crime Prevention Council met and is getting ready to send out 7 a request for proposal for the coming year. 8 Commissioner Richards said she and Commissioner Greene visited Faithfull Farms a 9 couple of weeks ago. She said it was a great opportunity to see a local food provider up close, 10 and she learned a lot about modern farming. She shared that she also attended the tour of 11 Durham Tech. She said the Partnership for Young Children met and made awards to partners in 12 the community for providing childcare and early learning. Commissioner Richards congratulated 13 this year's winners of the Pauli Murray Award. She said she also attended the Chamber of 14 Commerce's Annual Meeting. She said she listened in on the North Carolina Clean 15 Transportation Plan virtual information session and intends to continue attending those 16 meetings. She said she learned a lot about what the state is doing on transportation, and as the 17 county does its capital planning, reducing emissions and similar goals should be kept in mind. 18 Commissioner McKee had no announcements. 19 Chair Price said she attended the tour of the schools with Commissioner Hamilton. She 20 said it was revealing and showed the importance of regular maintenance, and in some cases 21 showed the need for new buildings. She said that some school layouts are antiquated and are 22 not amenable to 21St century needs. She praised teachers and staff for everything they do for 23 students. She said she attended a meeting with the manager and mayors about the Greene 24 Tract. She said that she has shared some preliminary notes with the Commissioners and will 25 send further information when available. She said that some questions arising are if there is a 26 need for a new school and when, and how to respond to area residents' request for commercial 27 development in the area. She said past reports have shown interest in small convenience stores 28 nearby but asked how that can be accommodated without leaving residents in a food desert. 29 She petitioned the board and staff to request that the North Carolina Department of 30 Transportation install signalization at the intersection of Buckhorn Rd. and West Ten Rd. She 31 said as that area grows, there will be more activity and residents are expressing concerns about 32 safety. 33 34 4. Proclamations/ Resolutions/ Special Presentations 35 a. Public Safety Telecommunicators Week Proclamation 36 The Board considered proclaiming the week of April 10 through 16, 2022 as Public Safety 37 Telecommunicators Week in Orange County. 38 39 BACKGROUND: Every year across the nation, the second full week of April is dedicated to the 40 professional women and men who serve as public safety telecommunicators. First conceived by 41 Patricia Anderson of the Contra Costa County (California) Sheriff's Office in 1981, this practice 42 was recognized by Representative Edward J. Markey (D-Massachusetts) in what became 43 House Joint Resolution 284 to create "National Public Safety Telecommunicators Week". With 44 the continued efforts of the International Association of Public Safety Communications Officials 45 and the National Emergency Number Association, the act to recognize public safety 46 telecommunicators became a permanent proclamation in 1994. 47 48 Each day hundreds of Orange County residents and those passing through rely on the expertise 49 and dedication of public safety telecommunicators. These professionals help save countless 50 lives by responding to emergency calls, dispatching law enforcement, fire and emergency 51 medical personnel and equipment and providing support to the residents and visitors to the 3 1 County. Their skills in high- pressure situations allow rapid emergency response, aid and 2 compassion in times of great distress and critical decision-making within seconds. 3 4 Orange County Communications is the primary answering point for all emergency and 5 nonemergency service calls in the County. In 2021 NC PSAP's (Public Safety Answering Points) 6 answered 7.5 million 9-1-1 calls. Orange County 9-1-1 Telecommunicators answered 86,806 9- 7 1-1 calls and handled 116,903 administrative calls. The telecommunicators dispatched over 8 180,000 calls for service with an average of six telecommunicators on duty. The 9 communications center operates twenty-four hours a day, seven days a week with a staff of 10 twenty-six full time telecommunicators. 11 12 Orange County's telecommunicators continue to strive for excellence in performance and are 13 among the highest trained in the state. 14 15 Orange County's telecommunicators provide a valuable service to the residents, visitors and to 16 public safety providers. 17 18 Kirby Saunders, Emergency Services Director thanked the Board for this proclamation. 19 He reviewed the background information for the item and commended the telecommunicators in 20 Orange County for their work. 21 Kevin Medlin, 911 Communications Division Chief, thanked the Board for honoring the 22 telecommunicators with this proclamation. 23 24 Commissioner McKee read the following proclamation: 25 26 ORANGE COUNTY BOARD OF COMMISSIONERS 27 28 PUBLIC SAFETY TELECOMMUNICATORS WEEK 29 30 2022 31 32 A PROCLAMATION 33 34 WHEREAS, Thousands of dedicated Telecommunicators daily serve the residents of the 35 United States and Canada by answering their telephone calls for law enforcement, fire, and 36 emergency medical services by dispatching the appropriate assistance as quickly as possible; 37 and 38 39 WHEREAS, Professional Telecommunicators are the link between those residents who call 40 for help and the agencies which provide the help; and 41 42 WHEREAS, The critical functions performed by professional Telecommunicators impact all 43 aspects of public safety and include those performed by forestry and conservation operations, 44 highway safety and maintenance activities, and many other operations performed by federal, 45 state and local government agencies; and 46 47 WHEREAS, Professional Telecommunicators work to improve the emergency response 48 capabilities of these communication systems through their leadership and participation in 49 training programs and other activities provided by the Association of Public Safety 50 Communications Officials - International and the National Emergency Number Association; and 51 4 1 WHEREAS, These associations are organizations of more than 100,000 people engaged in 2 the design, installation and operation of emergency response communications, and have set 3 aside the week beginning April 10, 2022, to recognize Telecommunicators and their crucial role 4 in the protection of life and property; 5 6 NOW, THEREFORE, we, the Orange County Board of Commissioners, hereby proclaim the 7 week of April 10-16, 2022, as "Public Safety Telecommunicators Week" in Orange County, 8 North Carolina, in honor and recognition of our County's Telecommunicators and the vital 9 contributions they make to the safety and well being of our residents, those passing through our 10 County and our public safety providers. 11 12 Adopted this 5th day of April, 2022. 13 14 15 Renee Price, Chair 16 Orange County Board of Commissioners 17 18 19 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 20 approve the proclamation and authorize the Chair to sign it. 21 22 VOTE: UNANIMOUS 23 24 The Board thanked Kirby Saunders and Kevin Medlin for their service to the community, 25 as well as the telecommunicators. 26 Chair Price said there is some movement afoot at the state and national level to 27 recognize telecommunicators as first responders. She asked Kirby Saunders and Kevin Medlin 28 to comment on this. 29 Kevin Medlin said telecommunications are not currently recognized as part of public 30 safety or first responders in federal job descriptions. He said they are now classified as a 31 clerical position. He stated that telecommunicators are the first contact first responders and that 32 the rest of the process and system breaks down without them. He said professional 33 organizations are working to change this classification and he hopes to have the Board's 34 support in this effort. 35 Chair Price said he would have the Board's support. 36 37 b. Native Plant Month Proclamation 38 The Board considered proclaiming April 2022 as Native Plant Month in Orange County. 39 40 BACKGROUND: The US Congress first designated April as National Native Plant Month in 41 2021. Congress has acted again in 2022 to designate April 2022 as National Native Plant 42 Month. In both years, various states and local governments across the country have declared 43 Native Plant Month. 44 45 In recent decades, the increase of invasive non-native plant species has become a national 46 concern, as many of these species tend to force out native species, thus threatening the eco- 47 system and species reliant on native plants, such as pollinators. 48 49 The attached proclamation proposes that the Board of Commissioners designate April 2022 as 50 Native Plant Month in Orange County. 51 5 1 Commissioner Richards read the following proclamation: 2 3 ORANGE COUNTY BOARD OF COMMISSIONERS 4 5 NATIVE PLANT MONTH 6 PROCLAMATION 7 8 WHEREAS, native plants are indigenous species that have evolved and occur naturally in a 9 particular region, ecosystem, and habitat; and 10 11 WHEREAS, native plants are vital for maintaining and restoring the healthy ecosystem needed 12 to sustain our environment, including but not limited to seed dispersal; pollination of crops and 13 natural vegetation; prevention of flooding, drought, and erosion; regulation of disease-carrying 14 organisms; and moderation of weather extremes; and 15 16 WHEREAS, native plants provide shelter as well as nectar, pollen, and seeds that serve as food 17 for native butterflies, insects, birds, amphibians and other wildlife in ways that non-native plants 18 cannot; and 19 20 WHEREAS, there are more than 17,000 native plant species in the United States, which include 21 trees, shrubs, vines, grasses, and wildflowers; and 22 23 WHEREAS, North Carolina is home to more than 3,900 native plant species, including trees, 24 shrubs, vines, grasses, and wildflowers, making it one of the most diverse states for native 25 plants in the Southeast; 26 27 WHEREAS, 969 of the native plant species in North Carolina have been designated as 28 significantly rare and/or in decline and may be in danger of extinction; and 29 30 WHEREAS, 94 of those 969 imperiled plants have been found in Orange County; and 31 32 WHEREAS, habitat loss and degradation, extreme weather events, and invasive species have 33 contributed to the decline of native plants in the United States; and 34 35 WHEREAS, native plants are essential components of resilient ecosystems and our natural 36 heritage; 37 38 NOW, THEREFORE, BE IT RESOLVED that the Orange County Board of Commissioners 39 hereby designates April 2022 as "Native Plant Month" in Orange County, and recognizes the 40 benefits of native plants to the environment and economy of Orange County, the state of North 41 Carolina, and the United States. 42 43 THIS THE 5T" DAY OF APRIL, 2022. 44 45 46 Renee Price, Chair 47 Orange County Board of Commissioners 48 49 A motion was made by Commissioner Richards, seconded by Commissioner McKee, to 50 approve the proclamation and authorize the Chair to sign it. 51 6 1 VOTE: UNANIMOUS 2 3 Chair Price invited Terri Buckner to address the Board. She noted this proclamation was 4 brought to the Board through Terri Buckner's efforts. 5 Terri Buckner thanked the Board for recognizing the importance of native plants. She 6 said that native plants provide nectar and pollen for pollinators and seeds for wildlife. She said 7 the recent loss of monarch butterflies has resulted in high demand in local nurseries for 8 milkweed plants. She noted that pollinators are vital for pollinating food baring plants. She said 9 that native plants have evolved over centuries to be in harmony with the environments around 10 them. She said there is still a lot to learn about the role the native plants play. She said that non- 11 native plants often spread rapidly and displace native plants that cannot compete with the new 12 introductions. She said that she hopes to have a local program to educate landowners, 13 gardeners, and nursery buyers on the importance of native plants in landscaping in 14 environmental protection. She thanked the Board again for this proclamation. 15 Christian Hirni, Land Conservation Manager, said staff supports the promotion of 16 planting native plants on public and private lands. He also said that they support the removal or 17 mitigation of non-native species. He said staff takes this issue seriously and there have been 18 several workdays and efforts over the years to address non-native plants on county park lands 19 and reserves. He said that county staff are part of campaigns to eliminate and mitigate the 20 spread of several non-native and invasive plant species, including hydrilla in the Neuse River 21 basin, and the fig buttercup. He said staff have drafted a proposal for an invasive species 22 management policy for county-owned lands, and the policy is awaiting approval from the 23 Commission for the Environment, and will likely come to the Board for adoption in the future. He 24 said staff are also in the final stages of creating a countywide park and conservation 25 stewardship volunteer program with a focus on identifying and locating invasive species. 26 Commissioner Greene explained that native species are frequently found along 27 roadways and often have power lines running along them. She said power companies like to 28 eradicate plants below and can either do it chemically or by chopping. She asked if there has 29 been any effort to eliminate use of herbicides by power companies in Orange County. She also 30 asked if the county has any power to prevent them from using herbicides. 31 David Stancil, Department of Environment, Agriculture, Parks and Recreation Director, 32 said he and the Commission for the Environment members spent time working on this issue 33 with the Department of Transportation and the energy companies around ten years ago. He said 34 they had a heavy spraying policy at that time along some of the most prominent roadways. He 35 said he has not had a recent conversation with energy providers, but his understanding is they 36 are taking a more multi-faceted approach now, focusing more on traditional practices. He said 37 the Commission for the Environment passed a resolution about that in 2010 with the Board's 38 support and he could mention the conversation again. 39 Chair Price said she worked for an organization in the 1990's that asked Duke Energy to 40 mow instead of using herbicides. She said if the property owner requested it, they would mow 41 rather than use herbicides. She said if areas can be identified and convince landowners to 42 request companies mow rather than use herbicides, it may make some headway. 43 David Stancil said rights of way are important breeding areas for native species, and he 44 will investigate this issue again. 45 Commissioner Richards asked if there are programs actively engaged in promoting 46 native species. 47 David Stancil said the county has a sustainable landscaping policy, which means when 48 the county builds parks and properties, native plants are used. He said this is done effectively 49 on county-owned lands, and there are agencies locally that are great partners in educating on 50 planting native species. He said staff could do a better job of reaching out to the community at 51 large. 7 1 Chair Price said at one time the Planning Board would suggest native plants for new 2 developments. 3 Commissioner Richards said she is a gardener and would like to plant native plants. 4 Christian Hirni said staff works closely with Cooperative Extension and the North 5 Carolina Forest Service for when people are looking for nurseries that provide native species. 6 He said that list can be shared. 7 Chair Price thanked Terri Buckner again for being present. 8 9 c. Presentation of Manager's Recommended FY 2022-32 Capital Investment Plan (CIP) 10 The Board received a presentation of the Manager's Recommended FY 2022-32 Capital 11 Investment Plan. 12 13 BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that 14 establishes a budget planning guide related to capital needs for the County and Schools. The 15 CIP has been enhanced to provide specific project funding in years 6-10 as well. The 10-Year 16 CIP is evaluated annually to include year-to-year changes in priorities, needs, and available 17 resources. Approval of the CIP commits the County to the first year funding only of the capital 18 projects; all other years are used as a planning tool and serves as a financial plan. 19 20 Capital Investment Plan — Overview 21 The FY 2022-32 CIP includes County Projects, School Projects, and Proprietary Projects. The 22 School Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 23 Durham Technical Community College — Orange County Campus projects. The Proprietary 24 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 25 26 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 27 property tax growth and 4% in sales tax growth annually over the next ten years. The CIP will 28 rely substantially on debt financing to fund the projects and these required debt amounts are 29 fully integrated in the County's Long-Term Debt Model. 30 31 Travis Myren gave the following PowerPoint presentation: 32 33 8 1 Slide #1 ORANGE COUNTY NORTH CAROLINA INTRODUCTION N OF THE C'AP'ITAL INVESTMENT PLAN FY20 -3 Board of Orange County Commissioners April 5, 2022 2 3 Travis Myren said tonight would be a high level overview of the Capital Investment Plan 4 for FY 2022-32. He said he would be giving a more detailed project by project discussion next 5 Tuesday, April 12, 2022. 6 7 Slide #2 FY20 -32 Recommended Capital Investment Plan Highlights and Changes 10 Year Project Enumeration CaartFUOUImlidWnniro-FEWN W IsrAIVmsrsNUAI wr 14�I rug fu,J �a �aLls s +nr s®s �,� hsu t. Ivlls Fnd1L. ItLall. lul+ew LxMvl. lalllni 1:1. Z11. IeWTs 1:11. =111.. nn "i M ffia EON Kom Emu zMV zo m imm EMN Emm Amm YiE _ +e na* wl:nl: 61LLYi I.L,.�ce.r+e ILPs7 1FYOG0 Jr�� -�' A0.6P 7:LaU� i. -viBM're;ah-.wi SS:�Ef°, Y.51'.5 bJ s.', 5:�,1::, FrY} yR,Oe. - MY.!11 �7yAl. .l'.P; t.1.V-1 r—Is�'w.ak*e4 ]®;Id IWJm mm Al'NA KM Dy[A C...�r.il,r— IIG]NYr ICd,Wi Ij&LX,. !UOA-Q IFBRiA -'awbB Con Lm$K, *%M No 1`.r pr.-r lvry H.ldrs„ 7' kW 7 AIMO SUWW VIM IO&W 7ap11 -FAP0 I!°Aim FadFh!clemPl4tlroMMs�irrras� afi ddl�OP I.%M %kY4 [YAM JU'% 10 WN WN hUW AW LWM OWMA.7 LFr.hLear�f'.. '.ffiC.tt9 1'J!�: '_IL:ti JT}1"JI ORANGE COUNTY r,OMM r CAROLLWIL 8 9 1 Travis Myren commented on some changes in this year's CIP. He said extending the 2 tables allows enumerated planning for the completed 10 year period. He said the old plan had 3 enumerated projects for years 1-5 and grouped 6-10 together. He said these changes allow for 4 more specific modeling showing impacts of investments. 5 6 Slide #3 FY2022-32 Recommended Capital Investment Flan Highlights and Charges 10 Year Debt Modeling A dditicirid Sched Funding DasMcwitl M=CAdtl4orry S�ml Flf�rE YfW- Amman _ NtUeDSIR59nfte 2924-.Uhf1.1U-z 3G WJ.WI) Foss - €eremedmmnuns e G2 -r_1"rhr-V,2L 4.5 000.000 Sh 0 Traeche 1 ' 2029—4y"hehoM GG0 645 t10t1.C�11] as u ' TrApmh eh: 6 :G3.�l�hr��2f� iifi TIE.C.IIE.] fxl,[NI;Y _ 34.0 am TM 3 IMOMM 21Y.0Z 140 ■e:s D-U1Sln.=icr ♦cpr..2'c7lrlrfil r:Vr+C:l1. ORANGE GOUNTI NOR-1 I CJLRL11-LN 7 8 Travis Myren said that staff has renewed their focus on the operating side of the budget. 9 He said that existing debt, deferred maintenance, and a hypothetical bond beginning in 2027 is 10 all shown here. 11 12 10 1 Slide #4 FY2022- 2 Recommended Capital Investment Plait • Highlights and Changes Renewed Focus on impact to Operating Budget Uprx161rW Ira(NYrl ar{p Pfq".FIEMMMEM 144.0N.r.1Q241 ru - - . . Ir.el'M NY 1. Itis. INMlt Z4 ' qy w' lire Z rw,pYl..r l asN'....��. FIs alk! EPaH awe Iia mr Iola rna anw aNry ;�u-.� u..N I—�.aF�nRW� W'a. AW'W saW IIh IA.I�".IM Is.!Ila 6?NAI'+I'_*'A N;.II Ib:. alNarl r,NYffipNGo.alarfuN�a,w 1Wn x8� rtl� 1 11+1615 'rlil6 YM YafaON N.r__ (lug *4'v lilt Ill.a� sl.iv aed.W. /NpxWaNLrYNNN '� la� 1�� ll� r.:� llotsa�,Nrr 1 � >� u� >uaa � s>Ea as sim Slll.vw.y.;x,ev..`rrI al-XI 101 . ILW li:i I:: raYGat M:,eNfaasmNlfsayPWN IN1xb I11.W 1Ril01 Til , Y9W IdY11. LxRJI LIIWI kIBLLY L'MM l 1111 ix M H1 �welw -,Wi..•- ula anla Ila I�¢ N'W_liul Nit LkN HSI wa,al LtNI\laLir.LiufY 1FlNY lNiF1N1 iLM18N, LLWM RANGE COUNTY 2 d 3 Travis Myren pointed out two impacts on this slide, the first being the Emergency 4 Services substation. He said this is recommended to be a new station with personnel and 5 operating cost. He said another new station will come forward in year 6 with its own new 6 personnel and operating costs. He said staff is trying to do a better job of fully informing the 7 Board on the impacts of Capital Investments. He said that sometimes the projects come with 8 projected revenue, like the Sportsplex project in year 4. 9 10 Slide #5 FY2022- 2 Recommended Capital Investment Plan Major Education Projects - Supplemental Dererred Mamtenanee Round 1-FY 2420621 - $30 mlian aver Thee f3)Years-Nm lour;41 Yews - Alk.cala7 h�Average Dalh k9embers ip in FY2172EL21;L'HCCS 59 G19%, DCS 40,01%) Round 2-FY 2422,23 - 33 mlllon pfanning Rrds In FY 2022,23 and 1627 mllion cbnnxicton In FY 21!2324 — AJxaled by Awrage[4ib 41emberstip rn FY 2422-23 STBDJ FkscalYear • a ANoration FY73727-21 55,9560611 M.956:ODO V2021-22 &+,604.040 53.600.000 FY2�722;23 514253,676 53,676067 S17,253.OD3 CI 7,iN23-24 515,197.040 $27OVJ.004 SM.197000 TOTAL O30MWO 63*,M,000 660,OOOXX 11 11 1 Travis Myren said $9.5 million of the Supplemental Deferred Maintenance funding has 2 been appropriated already. He said the recommended CIP would recommend appropriating the 3 rest of the $20.5 million and add $3 million in additional funding for planning next year and $27 4 million in FY 23-24. He said this provides planning time and allows schools to aggregate the 5 funds to complete larger renovation projects. 6 7 Slide #6 FY2022-32 Recommended Capital Investment Plan Major Education Projects — []range County Campus—DTCC -S540.000 Exerting Buildang Expansion vs.New Stand Alone Facility 13,444t43 18.44!0 Sgme FvotAddibi®n Program Areas Served Emal(pr._y Mdul 9Wcra Heath and VJNhmm - :Shied Trades 9rrtk la WQ04 and 9mal E1isanaea Cartel 3ludml%udp Areas - 9luden Eurmm EatALei 011ca 9paw assn*bttcticrlbu rl clln F 2L23. 4fsr$itl 5� r3n ORANGE COUNTY I A Lf.T]I CAROLINA E g 9 Travis Myren said the campus proposal, at one time, was for a stand-alone facility and 10 would have cost around $26 million. He said that project will now be covered by Durham 11 County's bond at the main campus. He said the expansion is proposed at the Orange County 12 campus with a total cost of$11 million. 13 14 12 1 Slide #7 FY20 1- 6 Recommended Capital Investment Plan • Major County Projects — EMS Substation Plan Pwn s L"*Ilcfs Co.d*,d by ENCS SysiomArmOysls Years land 2 Cclacat9onwHh Chapel HE Fre-$300,000forPlanning in FY2022-23 Two hMC hkw Subsiad,ansn Y*ar*5 and 9 — Emergency Responder Radio System Nsw Appcoach Using E+-Dir*cWnalAnWnnas ioAchl*veSuading P*nvlratan • Reduce Number of TowersNeaded $Wy and Acc Ilon Fundt+e FY2022;23•'5347,W — Blackwood Farm Park Phase II Planning N"Hop*CbMh Road Ovefto PicnicAree Planning Funds in FY2022,23-$110. ORANGE COUNTY n10rcTI i'CILROLINA 2 f 3 Travis Myren said that there is an EMS systems study underway that will align call 4 volumes with where the stations are located. He said that colocation has been requested by 5 Chapel Hill Fire. He said that there are no additional stations until years 5 and 8. He said that 6 will allow time to plan for those stations. 7 Commissioner McKee asked about the year 1-2 colocation with Chapel Hill Fire. 8 Travis Myren said there is currently a colocation, and this will be an additional station. 9 He said the system study will show which station will be best for the colocation. 10 Commissioner McKee asked if the colocation would change after years 1 and 2. 11 Travis Myren said no. 12 Commissioner McKee said he feels strongly about colocation. 13 Travis Myren said it makes sense from a capital and operating standpoint. 14 Travis Myren said the Emergency Responder Radio System was a high ticket item at 15 over $40 million and was driven by need to place towers at less densely populated areas of the 16 county to achieve building penetration. He said technology has evolved, and bi-directional 17 antennas are now an option. He said the CIP is recommending a study to review thirty sites and 18 the outcomes will have a dramatic impact on the number of new tower sites that will need to be 19 built. 20 Travis Myren said the Blackwood Farm will be a nice addition to the county's park 21 system. He said there is planning for a phase 3 that will be $775,000. 22 23 13 1 Slide #8 FY2022-32 Recommended Capital Investment Plan Capital Investment Flan by they Numbers — Total Recommended O.apiikal Expenditures-$44.6 million �:ountyCapltai•S1C.13mllllcn Prnpdetery Funds-$1.2 nen School C*pito•$22a6mllllon — Decrease from FY2021-22 -$10,3 million • 20$SciAh Gr"nsboroProloctln Fw'=1.22 Leet Gen enrol Cloggetion School Bond Draw in FY 2021-22 - C?iCCS-S1.9rnlllm 0GS-Si i A mfion Debt Ser ke -Increase of$1,874,411 FY 2021-22 d+ebtservke(3ffmby rrne-dine xevenues. :rte ORANGE COUNTY P30R'T]t C,ILROLINA 2 3 Travis Myren reviewed the totals of the investment plan. He said that there is an 4 increase in debt service. 5 6 Slide #9 FY 0 -32 Recommended Capital Investment Pian FYa011-22 CIP Expenditures FY20224S CIP Expenditures R aprMaro F-'- 7036--_ R aVr G°ai`r ndi u5� GrC.�ampus U7CC i% ORANGE COUNTY N OR-n[CARnLtNA 7 8 Travis Myren said the proportion allocated to school capital is going up due to additional 9 appropriations for supplemental deferred maintenance program. 10 14 1 Slide #10 FY 0 - 2 Recommended Capital Investment Pi-01-1 FY2-022-32 Recommended ACIP Expenditures biased on Recommended UP ftDMJ e MqMMPM SM731LL43 _ MD00AM - — 551,I95ySE5 a4 osl.+pm• _ S0.000AGC- - 5A•Oe6 Asn �N30�mGC o #24+ER:PE2 Ff XU3,25 rTM43-IA Ff3m4-25 M045-19 FfZU5-2T Ff 207.30 FR XU&-2P "2M-W, A 3m0-l1 Fir 2Ml-32 ■Cmr*}Cgdr, 0 Prcl3m Lwy fund. AShaJ EWd:J Ee SO..15mdF pads Y7[r—pu..L3'.d "MAL -&i ORANGE COUNTY NOR-n[C,kROLCNA 2 0 3 4 Slide #11 FY2022-32 Recommended Capital Investment Plan Deka Service Schedule through FY2031-32 aasedpn Recommended COP sso-,n44,4o4 j ffi .k,i�.. U9571F7 8i4.�[�397 53A2C3.�iiG $-04,000-,000 $3t}A,77,iT3---`-- --- -- - - $30,000,000. 525,@0 : 1 $20,000,000 515,OU4,04d? 510 040 000 Fr23 FY24 fV25 FQ6 TY27 FTM Ff2a FY30 FM fV32 ORANGE COUNTY MOR"n[CAROLINA i 5 1 6 15 1 Slide #12 FY2022-32 Recommended Capital Investment Plan Proportion of County a nd School Debt Service f9ased arp Recommended COIR s3CIA]ClCCO SA&,3764S2T sn:F,x�R�aa 971fY7G ��n TM ��54L161,3d3 k+4so41� 535_C1'XI 000 53Ci.n}5.�] 523 fA-CIIYJ] �1CACCUIIC�CU - 5'Sk]AAfi4 F1723 FY24 FWM ME FY27 FY29 FY29 FY301 FY31 FY37 ■Schaub ■[aunty ORANGE COUNTY N%ORTJ f CAROLINA 2 3 4 Slide #13 F 20 -32 Recommended Capital Investment Plan Debt Se rvice to General Fu n4 Revenue,Pvlicy Corn pliance Sawdan Recommended CM 16% i9.7M ] X16 15.371 15.59E 1b5 es aac 14.9]1 L9.i7t 15% 143516 14% 19% 13M 11% 1G% sr T;J f',25 ;Y26 TY27 Frn M9 R30 FY'31 F't'.32 rd,•y'7rpy 41—trooct•d ORANGE COUNTY I] 5 6 Travis Myren said the Board has set General Fund Revenue Policy at 15%. The said this 7 essentially measures the county's ability to pay its debt. 16 1 Slide #14 F`20 - 2 Recommended Capitan Divestment Plan Tax Equivalent Anallys is Fiscal Year FY2022-32 Heed V Recor]nrnended CIP V FY2022-23 .26 cents To Fund Curly 4pmyea dot Paajects FY2023-24 i conks Ta Fund f3upplurnentalSchoclDeferred rMe PY2024-26 0 cents FY2026-26 0 cents FY202$-27 1 12 C"s To Fund$130 M&ond Wwandom FY 2027.26 thrDugh 0 conks FY 2031-32 TOTAL 2.37 eenw ORANGE COUNTI ea hMRT]t CAROLINA 2 3 Travis Myren said that to fund the CIP there will be a cumulative impact of 2.37 cents 4 over the ten-year planning period. 5 6 Slide #15 F''1202.2-32 Recs)riimended Capital Investment Plan Horizon Issues — Full Costs Not Included in FY2022-32 CIP Fu! F4mdit of Scbool Capital Neec95 Crlsis Diversion Fac MY Afdordabde Hotmtng Cvmmuriity Center Space Needi Central Recreatlon Center Enwgoncy Responder Radio System Bulld Oul County Masker Facilily Plan Recornmendalions. ORANGE COUNTY No R7-][C-JLR?]a[NA 15 7 17 1 Travis Myren said staff is currently tracking things that are under consideration, but not 2 detailed enough to be in the CIP. He said these are "horizon issues." He said there is more 3 school needs than the planned bond will cover. He said those issues need to be talked through 4 to determine financing. He said staff will be working with the Board to model scenarios. He said 5 that the Crisis Diversion Facility is under discussion and they are looking into how to get it to the 6 design/development phase. He said Affordable Housing is an ongoing issue and hopefully there 7 will be a plan for the Greene Tract within the 10 year period. He said there are also community 8 center space needs. He said a feasibility study is being done for Rogers Road Community 9 Center and their request for an expansion. He said the study will inform the amount of funding 10 necessary for that project. He said they are also funding the emergency services radio upgrade 11 issues. He said the County Master Facility Plan will take care of a lot of issues like what to do 12 with old county sites. 13 14 Slide #16 FY2022-32 Recernmended Capital Investment Plan Schedule for Consideration - IntroducWnoftheCapitaIInveatmentPlan-Aprils - Work Session on Capital Investment Plan-April 12 Further Consideration through Budget Work Sessions - Approval of the Operating and Capital Budget-June 21 ORANGE COUNTY ti'DRT7 C C hROLIN.A 15 16 Commissioner Greene asked if the Link Building will be addressed in the master plan. 17 Travis Myren said yes. 18 Commissioner Bedford asked if a consultant was hired for the master facilities plan. 19 Travis Myren said they are in the final stages of signing a contract for a consulting firm 20 and the contract will come to the Board on April 26, 2022. 21 Commissioner Bedford asked if that is for one year or longer. 22 Travis Myren said they have asked for delivery in January of 2023, so there will be time 23 to consider those recommendations in the next plan year. 24 Commissioner Bedford asked about slide #14 and what the tax increase covered. 25 Travis Myren said it would include everything for next year's plan. 26 Commissioner Richards asked if Travis Myren was able to find out about charging 27 stations and how many there may be. 28 Travis Myren said he will have that information for the Board on April 12tH 29 Commissioner Richards said she is interested in an overhaul of the county's vehicle 30 fleet. She said that she would like to know what the county is doing facilities wise to 31 accommodate the electric vehicles and how that feeds into lowering emissions. She said that 32 she hopes as they make the investments that they are looking at the climate responsibilities as 33 well. She said she would like some answers back on the Piedmont Food Processing center and 18 1 how this facility is being utilized. She said that as these investments are made, hope to address 2 county's environmental goals. 3 Commissioner Hamilton thanked Travis Myren for his presentation, especially the 4 horizon issues. She said the old schools are energy inefficient and renovations can also help 5 address sustainability goals. She said that those issues can be addressed widely. 6 Commissioner Fowler said she appreciates the addition of $30 million for school capital 7 needs. She seconded Commissioner Richards's and Commissioner Hamilton's thoughts on 8 sustainability. She said even without a climate plan, things should be as energy efficient as 9 possible. She explained that is what she was trying to do last year with changing the Climate 10 Tax funds to address that. She said that if they do not use those funds well then made the 11 Board could reconsider that. 12 Commissioner Bedford said at the tour of Durham Tech, one of the issues and barriers is 13 access to transportation. She said it would be helpful to know what it would cost for busses, 14 vans, and repairs and for a shuttle between the main and Orange County campus. She said this 15 would include capital and operating. She said she is unsure how it ties into the transit tax. She 16 said that she is interested in this for next year. 17 Chair Price said she has mentioned this need to GoTriangle. 18 Commissioner Greene said the transit plan the Board will see is based on constrained 19 funding and is not recommending any new routes. She said there will be a section of plan that 20 anticipates regional routes for future when there is funding. She said that a direct route in 21 between the campuses has not been talked about in the plan. 22 Chair Price thanked Travis Myren and the county manager for their work on this plan. 23 Travis Myren commended Kirk Vaughn for his work with modeling. 24 Chair Price recognized Gary Donaldson and Rebecca Crawford as well. 25 Bonnie Hammersley said after next week's work session they can start thinking about 26 amendments and how they want to submit them. She said on May 3rd she will be presenting the 27 operating budget and amendments can be submitted as well. 28 29 30 5. Public Hearings 31 a. Public Hearing on the Financing of Various Capital Investment Plan Projects 32 The Board conducted a public hearing on the issuance of approximately $46 Million to finance 33 capital investment projects and equipment for the fiscal year; and considered approving a 34 related resolution supporting the County's application to the Local Government Commission 35 (LGC)for its approval of the financing arrangements. 36 37 BACKGROUND: County staff estimates that the total amount to be financed for capital 38 investment projects and equipment will be approximately $46 Million. The statutes require that 39 the County conduct a public hearing on the proposed financing. A copy of the published notice 40 for this public hearing is provided (Attachment 2). 41 42 The notice of public hearing was advertised in The Herald Sun and the News of Orange. 43 44 After conducting the public hearing and receiving public input, the Board will consider the 45 adoption of the resolution (Attachment 1). This resolution formally requests the required 46 approval from the North Carolina Local Government Commission (LGC) for the County's 47 financing, and makes certain findings of fact as required under the LGC's guidelines. County 48 staff has been in contact with the LGC staff, and staff expects no issues in receiving LGC 49 approval. 50 19 1 The total of the estimated project costs is $43 million, while the requested approval is for a loan 2 amount not to exceed $46 million. The difference between the two figures covers financing 3 costs. The $46 million figure was derived while staff was considering financing that would be a 4 public sale bond offering, instead of the private bank placement now being pursuing. The public 5 sale offering has higher financing costs, and the means in which bonds are sold to investors can 6 lead to a higher loan amount even with no higher total cost to the County. The final loan amount 7 will not exceed the amount the County needs to pay project costs and financing costs. 8 9 If the Board adopts the resolution indicating its intent to continue with the financing plan, the 10 Board will be asked to consider a resolution giving final approval to the financing plans at its 11 Business meeting on May 3, 2022. Under the current schedule, County staff expects to set the 12 final interest rates and close by the end of May. 13 14 Gary Donaldson Gary Donaldson, Chief Financial Officer, gave the following PowerPoint 15 presentation: 16 17 Slide #1 ORANGE COUNTY NORTH CAROLINA Series 2022 Limited Obligation Bands Spring Financing Resolution GasYD-fi:'�Sodi'CI'llel hn"s UMCEv April 5, 2022 18 19 20 20 1 Slide #2 Purpose ► Conav,:-[Public Hear Ing for Un-kireclobtilgawrt Bonds pursL6ant to NCSTatureseWon 16OA-20 f 'C'kmePubkHuNN Obtain Board Approved of ReENubon ro Proceed wlrh Filing Local Ga4e'rnfreni Cornmilsaon AppiA.arlan for Series 2022 Latnlred Obligation&surds Y Funds our FY2021-22Capital lnaestmentPian througlithlsseries 20221-InwtedOb[Catim..Bonds are secured by a Deed of Trust,with a security irterest in various County 3rLd School faCH&S. The Series 2022 Urnited ObIlgatlon Bon&will fug various County projecin Including: 'Vehicles albrf Equilpment(5-8 Years useful Fft[: §3,6 Mil5pn CdentyPreocts(up to20yearsuseful Lfe(: $34_2Mllloa School f}tomEcti tub to 20 wears useful Pif>✓!: 55.2 t i ilfion TUTAL- $43 rM Ol n ORANGE COUNTY NIOFUT]l'CAROLINA 2 3 Gary Donaldson said the "not to exceed" amount is $46 million. 4 5 Slide #3 am n733�1 943.i2a 256 aria 262 6M 2'7AM 3i6 739 9371x90 2313.0 •l' 4.M 00 7D3 i&4 �_.y 7.3 fd.7dd €1 x10 18.9fi5+138 _ �t17i7 1212 lrri 17:199 111•;° 209422 M 7% W. Spwftpi. - I ,.i 7?r15762 - _dft _ P.cr xamcr 1 04 332 'G7.790 1376.519 :1+:177 439,041 49.757 VAm i a - 110)327 IM1110-1 4A 908Q47 48dA97 18108W ~ d 6d 172 217',W _ 1.1W.200NGE COUNTY IF.111 CAROLINA 3113 4W 7 Gary Donaldson said this is a list of all projects and they will come back in May with a 8 final project list. He said there may be some changes. 9 10 21 1 Slide #4 ti,r1�6n6+ers6lioe Debt Model Metrics X6.0 Sao 460 _ ■ � � � aan 4 Er•1.''ln-RO 0 GIFOW,*,..—m*Fulum Aildtlamil ECI9N 0441 GU4h Flow,,t t 444 04ht.1Ur11os r3a7�G111Q -., T4s R} , &1VG:. r A,. j bill 114k C2*1W 4AII wxM 'Cl'Plral Ima tO OS ko GF V_ EUWwiall Suryrr dfxrtan ftbo A4 fbwruroa EauMRlrt UHRr d 01KR AI ELIL 1 :3-13 0.P% 993.4941 559.150 113.234 1F 16.4mi ZMA 1.O11t -1919.4091 4.617.799 1.186.310 1479.194 1'3! 519-17% !2.91T.0241 4.691.649 '44.618 1749.647 IT^. I8.19i 21325.., [7,040.8071 3,087740 855 L58 4163.007 6. i5.s19L- 2W7 1 734 .4,901,7081 5 70e 070 07e.]70 1430.7; Ls Q17µ '173, a7LA9.29TI 5.6.5.797 3.794-466 'U98.77r +5.079.5271 n.947.459 97Y,449 4.1T9.47' - .. t5,196.33T1 9.+763.337303 969 '.554.293 1 . 7245.2021 E374 e,`4 96SG66 6508577 i.' I Lel _ ,7 N112.0E31 8.4;:-...:.° 1.4173504 - =105:013 L+, r5 Ut i gat:. E E =.1.2'%E 1077.207 1_' 1530t tel+ ORANGE COUNTY NORTI I CAROLINA 2 3 Gary Donaldson said the debt model is integrated into the decision-making process. He 4 said staff may go through twenty iterations a week to review scenarios as requests are made. 5 He said paying off the existing debt service provides capacity for future debt service. He said 6 that staff has had presentations with rating agencies and they are extremely comfortable 7 knowing that Orange County does a long term operating and debt model. 8 9 Slide #5 Keys Financing Terms Security pleltge-County Assets serve as Collateral and subject to Annual Aunty Approprlatlons + Maturity Term-5-2D Year maturities matches the useful Iife of the assets A February 1 and August 1 Repaprnent Dates to Bank Trrustee f Estimated Interest Rates- 2-345 subject to market oonditlons fi Series 2D22 Limited Obligation Mads Maximum Annual Debt Servir_e not exceeding X4.1 million in FY 2024,1basedon current market interest rates) Source of Repayment-Property rax,Sol Id waste Fees and 5portsplex Fees Y llmiteo Obligation Bonds are Subordl nate Lien to AAA General Obllgatlon Blonds Pr Current Limited Obligation Ea3nds-AA3JAA+/AA4 From Moody's,Standard&Poor's and Fitch Rating ORANGE COUNTY NORT]I CAROLINA 10 11 12 13 22 1 Slide #6 Questions/Comments ORANGE COUNTY WOR"n I CARMANA 2 3 Commissioner Fowler asked the total value of county assets. 4 Gary Donaldson said the county has to achieve a 50% threshold for financing, and the 5 estimated total of the county's assets are around $200 million. He said when looking at projects 6 that will be put up as collateral, 50% of that number is what is deemed comfortable. 7 Bob Jessup, Bond Counsel, clarified that on $100 million of assets, the county could 8 borrow up to $200 million. He said county must maintain a collateral value equal to 9 approximately 50% of the total amount of debt that's outstanding. He said every year as debt is 10 added, the county may or may not have to add to collateral. He summarized that the debt 11 capacity is twice what is pledged as collateral. He said that in this case there is close to $200 12 million, so there is probably $80 million used for collateral. 13 Commissioner Hamilton asked about points A and B of the Resolution. 14 Bob Jessup said that was a typographical error, and B should have stated $46 million. 15 Commissioner Hamilton asked about the Southern Campus expansion on the list of 16 projects to be financed. 17 Gary Donaldson said that is for parking improvements at the County's Southern Human 18 Services Campus and is not connected to the Durham Tech campus expansion. 19 Commissioner Fowler said if B in the Resolution is meant to be $46 million, what should 20 A have been. 21 Bob Jessup said that the first number should be up to $46 million to pay all the project 22 costs and the financing costs. He said that a more refined number will come back on May 3 for 23 final approval. 24 Commissioner Richards said it would be good to know if regular contributions, like the 25 Conservation Easement fund, have been used. 26 Bonnie Hammersley said staff will go in detail about that during the April 12, 2022 27 meeting. 28 29 A motion was made by Commissioner Greene, seconded by Commissioner Fowler, to 30 open the public hearing. 31 32 VOTE: UNANIMOUS 33 34 There was no one signed up to speak for the public hearing. 35 36 A motion was made by Commissioner Greene, seconded by Commissioner Hamilton, to 37 close the public hearing. 23 1 2 VOTE: UNANIMOUS 3 4 A motion was made by Commissioner Fowler, seconded by Commissioner McKee, to 5 adopt the resolution, supporting the application to the Local Government Commission for 6 approval of the financing, as corrected. 7 8 VOTE: UNANIMOUS 9 10 11 6. Regular Agenda 12 a. Longtime Homeowner Assistance (LHA) Program Evaluation 13 This item was deferred until a later date. 14 15 b. Manufactured Homes Action Plan 16 This item was deferred until a later date. 17 18 c. Alcoholic Beverage Control (ABC) Board Request for Salary Range Update for the ABC 19 Board General Manager 20 The Board considered a request from the Alcoholic Beverage Control (ABC) Board to update 21 the ABC General Manager's salary range to either correlate to that of a County department 22 head or increase the salary cap for the ABC General Manager by 20% to $132,379.20. 23 24 BACKGROUND: North Carolina General Statutes stipulate that the salary of the General 25 Manager of a local ABC board "shall not exceed the salary authorized by the General 26 Assembly for the clerk of superior court of the county in which the appointing authority was 27 originally incorporated unless such compensation is otherwise approved by the appointing 28 authority." 29 30 The Chair of the Orange County ABC Board has requested that the Board of 31 Commissioners consider allowing the ABC Board to grant a performance based salary 32 increase to the ABC Board's General Manager that exceeds the State limitation. The 33 FY2021-22 authorized salary for the Orange County Clerk of Superior Court is $110,316. 34 The ABC General Manager's current salary is within statutory maximum at $110,316. 35 36 According to the ABC Board's compensation policies, a performance rating of average or 37 abovewould qualify for an increase of between three percent (3%) and five percent (5%). 38 The ABC Board General Manager does not receive any additional compensation beyond 39 the amount reported in his annual salary. The ABC Board Chair has provided the attached 40 memorandum to support the ABC Board's request. The ABC Board Chair has indicated 41 that updating the General Manager's salary range will address salary compression and 42 align with other ABC Boards. 43 44 The ABC Board Chair is requesting correlating the General Manager's salary range to that 45 of a County department head. If that request is not BOCC approved, then the ABC Chair 46 requests to increase the salary cap for the General Manager position by 20% to 47 $132,379.20. The Durham and Wake counties' ABC General Manager caps are $145,000 48 and $194,463 respectively. 49 50 The Board of Commissioners previously considered a request from the ABC Board regarding 51 the General Manager's salary in June 2021. An excerpt of the minutes from the Board's June 24 1 15, 2021 Business meeting is attached. 2 3 Chair Price reviewed the background information for the item. 4 Gary Donaldson stated that correlating the salary with department heads will not be 5 feasible due to variations within that range. He said the salary cap of$132,379.20 is more likely. 6 Commissioner Hamilton asked who sets the Clerk of Court's salary. 7 John Roberts said that is determined by the state. 8 Commissioner Hamilton said it is hard to know if 20% is an appropriate cap. She said 9 she does not feel comfortable making the decision without more information. 10 Commissioner Bedford said she served on ABC Board in the past and that the board 11 puts a lot of effort and time into evaluating the General Manager's salary. She said she is 12 comfortable with the decision making by that board. She said that there is compression within 13 the management team. She said she is interested in approving the 20% salary increase cap. 14 She said that since the BOCC appoints members of ABC board, she is comfortable with this. 15 Commissioner Fowler said the Assistant General Manager's max is close to the General 16 Manager's. She said she would feel comfortable with the 20% cap. She said that by statute next 17 year the Clerk will go up to $113,000. She said this should help things for a few years. 18 Commissioner Richards asked what the goal is with the increase. She asked if it is really 19 compression issue. She said that she examined the Durham and Wake County salaries and 20 asked if the increase will also help retain talent. 21 Bonnie Hammersley clarified that this comes directly from the ABC Board by statute. 22 She said that if they want to exceed the Clerk of Court salary, statute requires the BOCC 23 approval. 24 Chair Price elaborated that the county has no input on the Clerk of Court's salary and 25 that it is controlled by the state. 26 Commissioner Richards asked if it should be higher than 20%. 27 Chair Price said she does not know if it will enough and that she is still struggling with 28 why the ABC manager's salary is tied to the Clerk of Court salary. 29 Commissioner McKee said the ABC Board is a state board and has no oversight other 30 than members that the BOCC appoints to it. He said that the state limitation in the salary is in 31 effect with this decision and requires the BOCC to override that. He said he does not want to 32 determine whether it's effective or fair because that's for the independent board to decide. He 33 said that his interest is simply determining whether it should exceed Clerk of Court. 34 Commissioner Greene referenced minutes from June 15, 2021. She summarized the 35 discussion. She said she feels she does not have enough information to vote yes. 36 Patrick Burns, ABC Board Chair, said that comparing the General Manager's position to 37 Clerk of Court makes no sense. He said that the ABC system is a retail operation. He said the 38 General Manager is responsible for taking care of employees, building stores, and overseeing 39 functions of a retail business. He said there is a lot of complexity to the position, and it has 40 grown a lot the past few years. He said the last time, in June of 2021, it seems it was looked at 41 as a raise for just one person. He said it is really room for the ABC Board to determine the GM 42 salary and not allowing this will make the compression issue worse. He did say that no one can 43 make more than the General Manager. He said that the ABC Board is trying to get to a point 44 where they can evaluate and compensate and retain employees. He said that the pandemic has 45 increased sales and that those increases have also been shared with contributions to treatment 46 opportunities. He said that they are above the statutory requirement for contributions for 47 treatment opportunities. He said there are department heads within a salary range that are not 48 at the top. 49 Commissioner Greene said she wished more comparable had been included besides 50 Durham and Wake since those populations are larger. 25 1 Pat Burns said these positions seemed more comparable than the Clerk of Court 2 position. 3 Commissioner Greene said she meant more data from other ABC General Managers in 4 counties that are similar sizes to Orange County. 5 Chair Price said that Durham and Wake counties have many more stores and the 6 comparison from those counties was also a concern to her. 7 Pat Burns said there is a new store coming in Southern Village. 8 Chair Price said Chatham or Alamance may be more comparable with the number of 9 stores. 10 Pat Burns said that for sales for the state, Orange County hovers around 10th 11 Commissioner Hamilton asked if the Board could get more information on the size of 12 counties, number of stores, and number of employees. She said if she must make the decision, 13 she wants to know the basis on which she is making it, 14 Commissioner McKee said the BOCC is not approving a salary for the General 15 Manager, only approving a salary cap for the ABC Board to decide the salary. He said this is a 16 state statute board. He said that the BOCC's sole responsibility is to find a work around for the 17 County Clerk tie in and that he would not want to tie it to department heads because it ties it to a 18 county. He said he has no issue approving the increase in the salary cap. 19 Chair Price said the question is if the percentage is reasonable. 20 Commissioner McKee said this is a max of 20% for the cap but the 20% is not a 21 guaranteed increase by the ABC Board. 22 Chair Price said she understands. 23 Commissioner Richards said she is comfortable with ABC Board's recommendation if 24 they think 20% is appropriate. 25 Tony DuBois, the General Manager for the Orange County ABC Board, said Durham 26 County does about $50 million while Orange County does $30 Million. He said that Wake 27 County is huge, so it is not really comparable. He said that Durham and Orange Counties both 28 have ten stores. He said it's hard to compare between counties because of all the differences 29 but they provided Durham and Wake because they are close neighbors, He said that Durham 30 increased theirs to $180,000. 31 Commissioner Fowler asked if there were numbers for Alamance. 32 Tony DuBois said that Alamance only has five stores. 33 Chair Price said Orange and Durham are the same in number of stores and close in 34 number of employees. 35 36 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to 37 increase the salary cap for the ABC General Manager to $132,000. 38 39 VOTE: UNANIMOUS 40 41 42 26 1 7. Reports 2 a. Report on 2021 Tax Appeals Results 3 The Board received a report on the results of the 2021 Appeals Process. 4 5 BACKGROUND: 2021 was a Revaluation year, and in March 2021, the Notices of Revaluation 6 were mailed to property owners. Due to public concerns, the Board of Commissioners approved 7 a resolution at the June 15, 2021 Business meeting to extend the adjournment date of the 8 Board of Equalization and Review (BOER) until September 1, 2021, extending the 9 corresponding appeal period as well. 10 11 Based on information brought to the Tax Office by community leaders, and additional research 12 by the Tax Office, the BOER directed the Tax Office on July 28, 2021 to review the additional 13 properties in the Northside area because of use restrictions in the area. 14 15 The BOER adjourned on September 1, 2021 and held post-adjournment hearings through mid- 16 December 2021. 17 18 As of December 16, 2021, all Decision Notices for 2021 formal appeals were completed and 19 mailed. Appellants had a 30-day window from the date of the decision notice to appeal to the 20 North Carolina Property Tax Commission (NCPTS). 21 22 This report provides the results of the 2021 appeals, and the effects of the additional time 23 provided by the extension of the 2021 appeal period. It also provides the results of the 24 neighborhood conservation districts review. 25 26 It should be noted that a value appeal initiates a review of the property by the assigned 27 appraiser, who will correct inaccuracies in the property record and adjust the value of the 28 property accordingly through application of the approved Schedule of Values. Any resulting 29 change in value may coincide with the appellant's opinion of value or be less or greater than the 30 appellant's opinion. The resulting value must reflect market value as of the most recent 31 revaluation date, as is required by the North Carolina General Statutes. 32 33 Nancy Freeman, Tax Administrator, gave the following PowerPoint presentation: 34 35 Slide #1 2021 Tax Appeals Results N$nfy Frogman,Tax Administrgtpr Apnl 5.2022 36 27 1 Slide #2 2021 Value Appeals Proses I e 2021 was a Revaluation Year for Grange 0ounty Tax Otft e r Rall Properties are valued Lased on January 1 current market value f Revaluation Notices of New Values mailed March 24,2021 Appeals perioci began March 24 and ended September 1,2021 Informal Appeals period began March 24 and ended May 2 f Formal Appeals period began May 3, with the Eloard of Equalization and Review (DOER)convening and ended September 1 with the DOER adjourning 2 3 4 Slide #3 Appeals Overview • There were a total of 2)097 appeals, 1682 Informal,413 Formad I I Overall,the appeals rendered a reduction of 175 to the values of the appealed properties. NThe reduotlon represents approas mially 1.5%of the Clarity Tax Base. The appeal prod beg s with an appellant emitting an appeal,offeo appeal form provided by the Tax Office,in whth the appella-r :5 encouraged to provide an opinion of value and relevant inforniallon to support their opinIr,- I he appeal Is than assigned to an appraiser who reariews tfie appellarrrs evadie. fisc props aracgeristics on record,and rt4evant market data relating to the properly. Based on their fine..)S -he appraiser may correct inaccwracaes kL the prop"record and ad t the valua of tti,--prc i�r-::accarrfkgly through application of the approved Schedule of values: Any re 1dn,g chae • :a: may coincide with the appellant's opirr'an of value or be less or greater than the al:,c:ans's operon_ 5 �I 6 Nancy Freeman said that the 1.5% reduction aligns with the County's estimate. 7 8 28 1 Slide#4 Informal Appeal Period During Informal Appeals Period, appeals are distributed to appratsers Who review the properties and determined a new value or no changeto value. In total,there were 1.682 Informal Appeals Decision notices for 2021 Informal appeals were mailed fare times, beginning on May 5.and ending on September 9,2021 �a Decision Notice's included. Property Identification Resulting ValuejDectslon h#Wftation of Right to Appeal by September 1 or within 30 days of the Date of the Notice, whichever is longer %* There were 167 properties appealed formally that were also appealed Informally- 2 3 4 Slide #5 I Formal Appeal Period Tire rormal Appeals Period is estabtished by the date the Board of Ettuelizahon and I� Review(BOER)tonvenes and adjourns. Property owners ma+y submit a formal appeal N while the Board is in session-Both the property owner and the appraiser assigned to,the property gather information and provide it to the Board of Equalization and Review as evidence-At the hearing, the property owner appellant may present evidence In person, or provide it for Board's review without being present_The appraiser presents evidence for County at the hearing- Irr 2021 the BOER convened can Migy 3,which was the last day by statute that the BOER was Ewwed to convene. The odyioumment was extended to September t to allow more time fur property owners to eppeal their value 5 6 7 8 29 1 Slide #6 Formal Appeal Period: SchedL,110 of Hearings Month Number of Meetings Number of Appeals ' May 2 .9 June 6 55 July+ 2 26 August 7 76 September 7 €i5 October 6 75 November 5 47 December 3 313 40 413 Total number of formal appeals_413 20 Meetings Prior to Adjoumment,f M Appeals Heard 20 Bost-Adjournment Meetings, 228 Appeals Heard 10 Meetings for Commercial Properties 3 In-Peron Meetings 2 3 4 Slide #7 Formal App,ealls Period (continued) As the meetings were conducted,decision notices were mailed to the appellants I Formal Clecislon Nouces include: •:-Property Identification •.•Board's DecisionlResulting Vallee • Notification or Property Owner's Right to Appeal to the North Carolina Property Tax ,< Commission (NCPTC)within 30 days or the Date of the Notice •:•Specific Requirements of the Appeal to the NCFIFC, including the requirement to notice both the NC PITC and the County of the appeal_ The first decision notices were mailed on July 12, 2021. Notices were mailed nine more times, with the final round of notices being mailed December 16,,2021 - Minutes from the meetings are pub isheden the Orange County website here: ht s:itnc- orangeCOunty,cPv°icpius gon AgendaContw 5 6 7 8 30 1 Slide #8 Further Appeals: North Carolina Property Tax Commission j Property owners who are not satisrred with the decision flf the BOER have the right to appeal I to the North Car+oUna Property Tax Commission (NCPTC) within 30 days of the pate of the Notice or Decision received in response to the BOER Hearing. `rhe NCPTC reequlres that the appellant send noflce or their intent to appeal the BOER decision to the NCPTC and the County Additionally the NCPTC requires that the appellant nd thein a copy of the BOER notice, and completelr+eturn a form ASV-14, which is provided by the NCPTC when the appeal Is received. f There werei. appeals far 21721 values to the Property Tax Cammssian inclu�fingatotal of 2t]parcels.Three properties owned by one appellant have been dismissed due t untimeliness. None of the properties appealed were in the Northside Review area_ rhe average number of appeals to the NCPTC for the last three years i seven. In comparison, in 2017, the last revaluation year,there were29 appeals to the NCPTS, 2 3 4 Slide #9 I Results of the Northside Appeals After revaluation nod-ces were melted, Tax Off lea was made aware of inconsistencies in the valuation of properties identified in Chapel Hill's Northside Neight>orhood l Conservation pistrict and Carrtsoro's LloydiSroad Neighborhood Preservation District N There were 191 informal appeals and 61 formal appeals in the identified ureas.23 sof the formal appeals were the result of an Informal appeal. At the informal level; there was a net reduction of$7,559,135 155 parcels had a reduction,with the average amount or$71,925. 31 increased in value, average of $106,100.5 properties had no change. Orlhese 51 formal appeals there was a net decreaseof$1,88.2,600.35 of the propertiesdKreased in value. 15 inoreasedin value, and 1 had n-o change, The Average dKreasawas$85,217 and the average incraesewas$75,673 On .luly 28.the Tax Offioe requested!hat the Rnard oaf Equalization and Review exercisaits powerand duties as ncited in NC-General Statute 105-322(g)(1)(b,c,d) and requested the Tax Office re-near the remaining approximately 472 propehles in the identified areas that had not been appealed and mare any necessary corrections to these properties and their values to be consistent with the actions taken on properties that were informaly or formally appealed 5 6 7 31 1 Slide#10 0 Results of Northside Appeals (continued) Reviews and field vislis were made of the remaining properties in the affe-cted i neight)orhoods,which i.ncludedap•proximately 472 properties.6a% decreased in value.29 Increased in value, and 3% had no change;In value.overall change in value was a reduction of$10,695,500, After review, using data provided about the naig h Wrhood conservation districts, data compiled based on sales in the area, and field visits to the properties,values were adjusted on Many of the properties_ Smaller properties that were conformtrig to the restrictions ofthe Northside Neighborhood Conservation District on average received a reduction in value of at least.20%- The average reduction In value was S71.eF01. Larger, legally non-eonfotming properties were reviewed and some were adjusted to reflect an increase in value.The average increase was,$79,400 2 3 4 Slide #11 Results of Northside Appeals (continued) i - While the majority of the Northside appeals occurred early in the appeal period, i there were 42.appeals after the original deadline of June 30th, I - In order for staff to review all properties and provide the most consistent and accurate revievw most value notices were mailed for the properties appealed in the Northside area inlate August and early September,after allofthe affected properties were reviewed. The involvement of the community,the property owners who appealed their value and the community leaders who provided information about the neighborhood conservation districtswere key to making the changes to provide more equitatxle values We loop forward to continuedcommunication with property owners, involved govern went entities, and winmunity leaders to provide inf+orenation on changes that will provide vital Information for the Fest valuation of propefties in Orange County. 5 6 7 8 32 1 Slide #12 I Review of Exist 54 Condominiums ori __,ie 8, a formal appeal ora property located at East 54 Condominiunrsbroughtforth the fact that there was a notable difference in fair market values of the condo units in the l referenced buildings that face the golr course versus the units that fake the parking lot_ The Tax Office researched the issue and round that there was a need to review a Natal of S2 properties to determine more equitable valuations for the properties,At the August 12 Board of Equalization and Review meriting the Board directed the Tax Office to make necessary corrections to these properties and their values to be consistent with the action taken on the appeal from June 8 92 properties were reviewed, with 72 properties decreasing in value, 19 increasing in value and 1 no change. Value notices were mailed September 7.Theoverall change in value for the affected condominiums was a reduction of$1.936.600 As in the case of the NurthsWe Review, the information provided by the property owners who appealed their values and provided information previously unknown to the Tax Office was the key to making the adjustments to more equitably value these properties. 2 3 Commissioner Greene said it seems reasonable to her that the properties facing golf 4 course are more valuable. 5 Nancy Freeman said more reduced in value than were raised and that those facing the 6 parking lot were overvalued. 7 8 Slide #13 0'21 Tax. Appeals [results f Real property sales increased steadily prior to the January 1, 2021 revaluation date_ This resulted in a substantial increase in valuation county-wide for the 2021 Revaluation The funs ton of the Revalual;ion was complicated throughout by the onset cfthe COVID epidernie_Tax OrficeStaffwas able to successhAV review and value all pmpertles am send notices in March 2f121. The extension of the deadline to appeal provided a6dibonal tirrre for property owners to appeal, due to the COVID and,also flue to the Information and subsequent review of {' propertias in the Northside neighborhood cQnservalion district. The online appeals module put into production in march 2021 successfully provided an effective way for property owners to appeal value without an in-person visit The final number of appeals is below the estimated number,for2021.The original estimate was set ail up to 5.000 appeals,bLased on the number of eppeels in 2009 Continued outreach to the communities and the continued invdvamefrt of cur taxpayers to provide Information about properties in Orange County will help us to continue to provide successful revalLialions in the future. 9 10 33 1 Commissioner Fowler thanked Nancy Freeman and the Tax Office for their work and 2 expressed appreciation. 3 Commissioner Bedford echoed Commissioner Fowler's comments in thanking tax office 4 staff for their hard work. She also thanked the BOER for their time and work as well. 5 Chair Price said it was a long process, but worth it. She said that in addition to helping 6 people reduce their taxes, the appeals process also made the county more accessible to more 7 people. 8 9 8. Consent Agenda 10 11 • Removal of Any Items from Consent Agenda 12 • Approval of Remaining Consent Agenda 13 • Discussion and Approval of the Items Removed from the Consent Agenda 14 15 Commissioner Bedford asked to pull item 8-f from the consent agenda. 16 17 A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to 18 approve the remaining consent agenda. 19 20 VOTE: UNANIMOUS 21 22 a. Minutes 23 The Board considered corrections and/or approval of the draft minutes for the February 22, 24 2022, March 1, 2022, and March 10, 2022 Board of County Commissioners meetings. 25 b. Motor Vehicle Property Tax Releases/Refunds 26 The Board considered adopting a resolution to release motor vehicle property tax values for 27 seven taxpayers with a total of seven bills that will result in a reduction of revenue. 28 c. Property Tax Releases/Refunds 29 The Board considered adopting resolution to release property tax values for eleven taxpayers 30 with a total of nineteen bills that will result in a reduction of revenue. 31 d. Advisory Boards and Commissions —Appointments 32 The Board will consider approving Boards and Commissions appointments as reviewed and 33 discussed during the March 10, 2022 Work Session. 34 e. Amendment to the Advisory Board Policy 35 The Board considered one substantive deletion from the Advisory Board Policy. 36 f. Request for Road Additions to the State Maintained Secondary Road System for 37 Bridgeton Place and Forest Creek Road in the Creek Wood Subdivision 38 The Board considered making a recommendation to the North Carolina Department of 39 Transportation (NCDOT), and the North Carolina Board of Transportation (NC BOT), concerning 40 a petition to add Bridgeton Place and Forest Creek Road in the Creek Wood Subdivision to the 41 State Maintained Secondary Road System. 42 g. Major Subdivision Preliminary Plat Revision —The Lodges at Chapel Hill 43 The Board considered a revision to a previously approved major subdivision Preliminary Plat for 44 "The Lodges at Chapel Hill". 45 h. First Reading: Emergency Services Franchise by Ordinance — First Choice Medical 46 Transport, LLC 47 The Board considered, on First Reading, granting the renewal of a franchise agreement by 48 ordinance to First Choice Medical Transport, LLC (First Choice) to provide routine convalescent 49 transport services and surge capacity emergency services for basic life support (BLS) 50 transportation. 34 1 i. First Reading: Emergency Services Franchise by Ordinance — LifeStar Emergency 2 Services -2023, LLC 3 The Board considered, on First Reading, granting the renewal of a franchise agreement by 4 ordinance to LifeStar Emergency Services - 2023, LLC (LifeStar) to provide routine 5 convalescent transport services and surge capacity emergency services for basic life support 6 (BLS) transportation. 7 j. First Reading: Emergency Services Franchise by Ordinance — South Orange Rescue 8 Squad 9 The Board considered, on First Reading, granting the renewal of a franchise agreement by 10 ordinance to South Orange Rescue Squad, Inc. (SORS) to continue providing emergency 11 services basic life support transport service, special event coverage, as well as technical rescue 12 services. 13 k. First Reading: Emergency Services Franchise by Ordinance — North State Medical 14 Transport 15 The Board considered, on First Reading, granting the renewal and upgrade of a franchise 16 agreement by ordinance to North State Investment Group, LLC d/b/a North State Medical 17 Transport (North State) and the Franchise Agreement under which they will operate. 18 I. Contract Award for Financial and Compliance Audit Services with Mauldin & Jenkins, 19 LLC 20 The Board considered authorizing a one-year contract with two (2) one-year renewal options for 21 Mauldin & Jenkins, LLC to perform full audit services which includes financial, single audits and 22 financial statement preparation for Orange County; and considered authorizing the Chair to sign 23 the North Carolina Local Government Commission audit contract on behalf of the BOCC 24 pending staff and attorney review. 25 26 Regarding item 8-f, Commissioner Bedford said her husband is listed as representing 27 the Homeowner's Association and that is his job. She said there is no conflict of interest 28 because this is his regular job, and he isn't receiving an increase or percentage for doing his 29 work. She said that he wasn't assigned to this community because of her service as a 30 commissioner. She said she wanted to bring it up so there was no perceived conflict of interest 31 and because she has to vote. 32 33 A motion was made by Commissioner Fowler, seconded by Commissioner Greene, to 34 approveiltem 8-f. 35 36 VOTE: UNANIMOUS 37 38 9. County Manager's Report 39 Bonnie Hammersley said April 121h will be a Budget Work Session. 40 41 10. County Attorney's Report 42 John Roberts said the legislature is in session this week but will not be taking any votes. 43 He said he notified the board of when he would reinstate the collections policy and that he 44 intends to do that in the next couple of months. He said there will be a phased approach for 45 solid waste and environmental health and that July 1 will be the start of collections for other 46 departments. 47 48 11. *Appointments 49 None. 50 51 12. Information Items 35 1 • March 15, 2022 BOCC Meeting Follow-up Actions List 2 • Tax Collector's Report— Numerical Analysis 3 • Tax Collector's Report— Measure of Enforced Collections 4 • Tax Assessor's Report— Releases/Refunds under $100 5 6 13. Closed Session 7 None. 8 9 14. Adjournment 10 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 11 adjourn the meeting at 8:59 p.m. 12 13 VOTE: UNANMIOUS 14 15 16 Renee Price, Chair 17 18 19 Tara May 20 Deputy Clerk to the Board 21 22 Submitted for approval by Laura Jensen, Clerk to the Board. Attachment 2 1 1 DRAFT MINUTES 2 ORANGE COUNTY 3 BOARD OF COMMISSIONERS 4 BUDGET WORK SESSION-CIP 5 April 12, 2022 6 7:00 p.m. 7 8 The Orange County Board of Commissioners met for a CIP Budget Work Session on 9 Tuesday, April 12, 2022 at 7:00 p.m. 10 11 COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, 12 and Commissioners Amy Fowler, Sally Greene, Jean Hamilton, Anna Richards 13 COUNTY COMMISSIONERS ABSENT: Commissioner Earl McKee 14 COUNTY ATTORNEYS PRESENT: John Roberts 15 COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager 16 Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified 17 appropriately below) 18 19 Chair Price called the Board of County Commissioners meeting to order at 7:00 p.m. All 20 Commissioners were present except for Commissioner McKee. 21 Chair Price said that Commissioner McKee will be late to the meeting. 22 Chair Price explained that public comment is not taken at Budget Work Sessions or 23 regular Work Sessions but encouraged the public's attendance. She said there will be two 24 public hearings for members of the public to comment on the budget. 25 26 1. Discussion of Manager's Recommended FY 2022-32 Capital Investment Plan (CIP) 27 28 Travis Myren introduced the information below: 29 30 BACKGROUND: Each year, the County produces a Capital Investment Plan (CIP) that 31 establishes a budget planning guide related to capital needs for the County and Schools. The 32 CIP has been enhanced to provide specific enumeration of project funding in years 6-10 as well. 33 The 10-Year CIP is evaluated annually to include year-to-year changes in priorities, needs, and 34 available resources. Approval of the CIP commits the County to the first-year funding only of the 35 capital projects; all other years are used as a planning tool and serves as a financial plan. 36 37 Capital Investment Plan — Overview 38 The FY 2022-32 CIP includes County Projects, School Projects, and Proprietary Projects. The 39 school Projects include Chapel Hill-Carrboro City Schools, Orange County Schools, and 40 Durham Technical Community College — Orange County Campus projects. The Proprietary 41 Projects include Water and Sewer, Solid Waste Enterprise Fund, and Sportsplex projects. 42 43 The CIP has been prepared anticipating moderate economic growth of approximately 2% in 44 property tax growth and 4% in sales tax growth annually over the next ten years. The CIP will 45 rely substantially on debt financing to fund the projects and these required debt amounts are 46 fully integrated in the County's Long-Term Debt Model (page 24 provides a bar chart of the ten- 47 year funding plan). 48 49 The meeting discussion will focus on County and Proprietary CIP projects. Note: Page numbers 50 are referenced below as they appear in the CIP document. See Attachment A for the Overall 51 CIP Summary (page 20), County CIP Projects Summary (page 32), and the Proprietary CIP 2 1 Summaries (page 25). Discussion of the Schools CIP projects is scheduled for the May 12, 2 2022 Budget Work Session. The Orange County Campus - Durham Technical Community 3 College new academic building project will also be discussed at the May 26, 2022 meeting. 4 5 Discussion at this meeting will also be directed to the Debt Service and Debt Capacity — 6 General Fund (page 133), the Water and Sewer Debt Service requirements paid with Article 46 7 Quarter Cent Sales Tax proceeds (page 134), and Debt Service requirements for Solid Waste 8 (page 135) and Sportsplex (page 136). 9 10 Travis Myren, Deputy County Manager, gave the following PowerPoint presentation: 11 12 Slide #1 ORANGE COUNTY NORTH CAROLINA ]RANGE COUNTY CAPITAL INVESTMENT PLAN FY2022-32 Board of Orange County Commissioners Work Session April 1Z 2022 13 14 15 Slide #2 F'Y2022-32 Recommended Captal Investment Plan i Capital Investment Plan Review Schedde - County Project Discussion-April 12 County CaplW PmJacts • Pmpnstery Fmcls PTojects - School District Operating and Capital N&ausslon-May 12 • Chapel Hill-Caftcrn City Schools Ofangi Cwoty$drools - DurhamTechnicalcommunityCallege-May 26 - Adoption of the Operating and Capital Budget-June 21 OMNGE COUNTY 1inRT1 r i ARM r N.A 16 17 Travis Myren said the school districts and Durham Technical Community College 18 (DTCC) will present both their capital and operating budgets during each of their respective 3 1 meetings with the Board. He said that the County's operating and capital budgets are scheduled 2 for adoption on June 21, 2022. 3 4 Slide #3 FY2022-32 F rr7rr ended Capital Investment Plan FY2022-32 Recommended CIP Expenditures 3 CL MUM �naaQ,00a $ra�su,3i� 71AGOCAtDC �i1.dQ5y5L5 d6.6QC�UC — �?�Aia{ciBG It s3a+Lr,Lar 4 — "XMI-3s rv'=,.1.4 "M4,91. r+sas• a rrra:a-.* Fe 2C-17-33 rP3=F2Q M3D22.r n•a311-31 Pr 2mi-3,2 ■.Cmrirp Cmp9rk i Prnprinlrr rind. ■sh=l Empkd hr Schao'ffmd F�,ckada Y]C Canµrr•CP.= TWA L ORANGE COUNTY I' Wn[CAROLINA 5 6 Travis Myren said the orange sections of the graph reprsent the county portion and that 7 is the focus of tonight. He said this amount stays relatively constant, with a few increases and 8 decreases over the 10 years. He noted that net new colocated EMS substations will be funded 9 in FY 2023-24 and FY 2026-27, and accounts for the slight increase in those years, along with 10 funding the Soccer.com complex expansion in the latter year. He said the next big increase is 11 FY2029-30 when another EMS substation is proposed and the development of Twin Creeks 12 Park. 13 14 4 1 Slide #4 FY2022-23 Recommended County Projects Inflationary Adjustments on County Projects - All County project costs upda led to reflect current construction and equiprnent costs • Elwrlcal and Flrr Ata+ms.ticrsa*ici by approxlmak�ly 9Cr�6 Lh hbBd Raaf prajectircr®eaed by appaaNimat*SC% a H+IAC,,prcfrctslncrm4dt @N@4n30660r% EhtS�ubslaaanspt+rdlnq ar�gwamtM fsasr�l an Efie+ad Sartstmlcaa 91d — General inflationary adjustments added to other future projects 3%annually for other project% • 5%anmtal for tbmmcnitauan equipment ORANGE COUNTY 2 h.X711M r C-4R 7LrN& 3 Travis Myren said Steve Arndt, Director of Asset Management Services, his staff went 4 through all capital requests and looked at current construction costs. He noted that construction 5 costs are incredibly expensive right now, and some projects have increased by almost 80%. He 6 said the Efland EMS Substation bid took place this afternoon and is overbudget, so staff will be 7 bringing a recommendation back to the Board on how to make up the difference and proceed 8 with the project. 9 10 Slide #5 FY2022-23 Recommended County Projects Climate Change Mitigation Projects - $550,150 (p. 5) - Established in F'2019-20 - Dedicatedquarter cent of property tax annually — 50% reserved for school projects;50%reserved for community projects — Funds transferred from the General Fund into Capital Project to preserve unspent funding from prier year ORANGE COUNTY MDR TJ!CAROLINA 11 5 5 1 Travis Myren said this started with a quarter cent of property tax allocated to it. He said 2 that he included more detail on this out of interest during the CIP introduction presentation on 3 the fifth. 4 5 Slide #6 FY2022-23 Recommended County Projects • Supplemental'iltdeatherizabon-First Year Project FYI 9-20 Before Alter • $150,000 grant • In partnershEp-Houetng and Community Development, Orange County Herne Preservation Coalition, Orange County Affordable Housing Coalition • HVAC unit replacement,energy star-rated replacement windows and appliances,and Insulating atbpcs and crawlspaces • 161,787 remaining ORANGE COUNTY N R-n[CJL 1-INA 6 7 Travis Myren said this is an example of a multi-year project. He said the funds were 8 awarded in FY 2019-20, and funds continue to be spent down. 9 Chair Price asked if all of the money is dedicated already. 10 Travis Myren said the money was awarded in FY 2019-20 and the program is continuing 11 to spend down the intial $150,000 grant balance. 12 Commissioner Hamilton asked what year the $550,150 in Climate Mitigation Funds will 13 be available. 14 Travis Myren said it is projected to be available in FY 2022-23. 15 Commissioner Hamilton asked if that amount is new money, or also includes unspent 16 funds from the previous fiscal year. 17 Travis Myren said that amount is new. 18 Commissioner Hamilton asked if there is a way to see how much was unspent from the 19 previous year. 20 Travis Myren asked Gary Donaldson, Chief Finance Officer, for that amount. 21 Gary Donaldson and Travis Myren said the total project balance is $1.2 million, and 22 there are several projects in the pipeline where grants have been awarded but money has not 23 yet been drawn down. 24 Commissioner Greene clarified that she believes the Board wants to know the amount 25 from previous years that is uncommitted. 26 Travis Myren said staff will follow up with that information. 27 Chair Price said it was almost all committed, but the schools haven't spent all of their 28 grant money. 29 Commissioner Greene said she would like to know what school projects in the last round 30 of funding scored highly enough to be approved. 6 1 Travis Myren directed her to slides 8, 9, and 10, and reviewed the information. 2 3 Slide #7 FY2022.23 Recommended County Projects • Solar on Habitat Homes— FY 0-21 $95,OM grant Serves 10 homes, Leveraged over $70.040 In equipFftnt artd -1monetary dorratlorrs $26,280&aving% per hlnusatlollt savor the useful life of the 5Mem ORANGE COUNTY f X)RTI I CAROLINA 4 5 6 Slide #8 FY2022-23 Recommended County Projects F` 2019-20 ProjectAwards LEV ar+a-wn orargfe C'our%v 519M S1rG,649.56 rerrrrr;.quotes In prop'emta Mme-id remelningkr-�kand dlstrwteHiDhulks as low rxcme farm onpartnership vdth nor pror%. Todubm & 5.21M bulhs da tri butcd th rouh paften I'?E3 RCH,RoPsrc E•�vVcs Noi�hh�srrr5,;d C:er.ar,and F;alugo�nppai-�=onra SAarFor khaul5 prrXec-:W kho015 51517.0[17 `xhonl5have lden0ledrimb0add"lar ewk-lns pa531bletorn R;p Solar For Schools Ch pal tii rarrb7u S7-0 000 Schools hne ident,-4ed rooFs 0 add solar, flaunty sd+oob e4;171nc po5311;le p�R Wp 3tjppiy.�ytel tarp -JW wAh SJ;0,CW $51,797.N remalnlne, Pr)mb Indwdc '.4mhedraatlon 010-Mln¢andCammunity reOxInsWAC.wM5.purcha5iraeneyv5tar- Development and Oe rated replacement v�mdors and appdtarKe>v 9rar-SmC,or4vHome and lnmAminea"5and crant+ pxesto PFe5evmlonCaelbur,and Imprvneerbulleefclenrrfor low lnv3m the Orange County residents, AffoP%bk"oRzInp Coellmn '^ ' ORANGE COUNTY NORT][CARiaLLNA n 7 8 7 1 Slide #9 Fir``022-2 Recommended County Projects FY2020-21 Project Awards Solo P4r-�m AHardobfe acHbl for Humanity ai '&'%&.1770 gerfomonce Agreement In proUess vtsb4atHomes Ora-we Uk-ft Wat"Heater Rcpixemenb $AAACPofChapel Hill 5722.100 lr'wat**+terAaf52%350pd.IV21 Cane Creek Re,3ervolr 352dkW OWASA SPS,i_CO I' -wtw%r-A cd 537,5100 pd.2J12 C<`,olor Array Tr"F.-VAIns faro rw To mof aW $W= frrfarrnanrc Agraamant ranadl 3f2022 Solar Fo%"r9d Elartrrt Whido Town of No $1Um Fwfcrmaneo"amant ranadl&rgrrad 4,r22 Cha °' 5UG:n Cedar Calls Park Mulr4nu?ara Town C4 a?ol $L2=7 Rarfcrmanra Waamant ranodit:gnad 31�22; Flald LED}LWm Conowsi n $W2,445-64 paid 402 ORANGE COUNTI a NORTI l q.-.A (-il.INA 2 3 Travis Myren noted that no applications were received from the schools this year. 4 5 Slide #10 FY2022-23 Recommended Cc only Projects FY2021.22 Project Awards low Income HVAC ReplarennerA RetwAcWg TcZegher of dna 5113Aoo iPerfannarim Pg—eement In Prores3 Triangle ode hood Energ<yRaalllenry NC5,atwvbk-Energy 59010" Pef rmonre Agreement In PraUesa arroler4 A3MXIatKn foal Wamemanitar Eno R?+ar Carrh&% 17arkm $4,1300- Reformranco Agroarnant In Praygra $nod Wamamaniroc Than of Carrbar0 $3,765 fbrfcamanra Ageiarnant In P ars Su&ulnablllty46pgradarr 62ao-Rack Caerbara An&CAnwr $I?.O U Ffcrfcrmtam_at"amant In Progrars "Chargirg5tatico4 243 Wajact Solar fN AiTay snd Tann of Carrhara $40,567.50 Pcefcrntantk Ag-amanr In Prcfra&c Grain Roof CJlmaba Cavrgafrr 5choal�ScA Hill Carrbam Schaal& $260,332.50 Apprarad by CFT In Fckyuar}r 34.22,Hho ArrgyProjoct.Vat 1100kW NFIE:rwlowadanflymaawq:i7March raofw:ap P4'array an 3 cane:arb 1822,t4rrrwylly awahing official agWoaa1 Chapall&IHigh SCAa1 Eats iron HRC. Chapal;KM High schoa and Carcbare High Schoul 1# ORANGE COUNT) In I CAROLINA 1-3 6 7 Commissioner Greene asked if there was any money left over from the FY 2020-21 8 round of funding. 8 1 Travis Myren said no. He said the uncommitted total the Board is seeking would only 2 come from FY 2021-22 because the schools did not request the full amount allocated for them. 3 He said that the school system did not apply in 2021. He said he does not know the exact 4 number that would have been unallocated in 2021 but that he can provide that information. 5 Commissioner Richards says that she is having a hard time understanding why the 6 school system is not using the funds that is available to them for climate. 7 Commissioner Bedford said that the Chapel Hill-Carrboro Schools did apply for solar in 8 the last year and that was approved by the Board in the fall. She said that Orange County 9 schools have not brought a project. 10 Commissioner Hamilton said that she sits on the capital needs workgroup and that has 11 brought a better understanding of the challenges that the schools face with handling any large 12 capital project. She said that personnel is a major challenge in this area. 13 Chair Price asked if what they are looking at now is $550,150 that will be set aside and 14 there have been no applications for the use of those funds. 15 Travis Myren said that the $550,150 is what will be available for use next year and the 16 grant cycle has not started yet. 17 Chair Price asked if what they are being shown demonstrates past year funding and 18 funds that have not been drawn down by the grant recipents. 19 Travis Myren said yes. 20 Chair Price asked if there is a stipulation in the grant that says awardees must have 21 used their previous allocation before being awarded any additional or future grant funds. 22 Travis Myren said that he does not believe so. 23 Commissioner Richards also noted that there is also no timeline required for completion 24 of the grant project in the agreements. She said this would be an ongoing lag due to the grant 25 cycle timing. 26 Chair Price said that she is aware of the lag but was seeking clarification on if there was 27 a restriction in place for additional funds before using previous grant awards. 28 Travis Myren said that restriction is not currently part of the policy. 29 Commissioner Greene asked if the Board could have estimated finish lines for those 30 grants in progress for future presenations. 31 Travis Myren said yes. 32 Commissoiner Hamilton said when they first established these funds, the community 33 projects had a lot of interest but at the same time they know they are in an environment with 34 labor and equipment shortages. She said that all entities, large and small, will be struggling with 35 using this money in the most effective way. She said that there may be need to think about 36 better ways to allocate funds to get better use for climate mitigation. 37 Commissioner Greene said that all of the projects that have been authorized to go 38 forward have sustainability goals built in. She said she would like to keep focus on external 39 grants that go to community members such as low income housing, ReBuiling Together of the 40 Triangel, The Arts Center, the Farmers Market, and Habitat for Humanity. She said these have 41 a benefit and she is not saying schools are not important for this but these entiteis are the 42 original focus of the grant. 43 Chair Price said that one thing they were intersted in was how quickly the group could be 44 implementing the project because there are other organizations that could use the money rather 45 than it be sitting without use for a few years. 46 Travis Myren said they can explore time to intiate a project with a timeline of completion. 47 Chair Price said there are a lot of projects coming forward with only so much money 48 available, so she doesn't want awarded money to go to waste. 49 50 51 Slide #11 9 FY2022-23 Recommended County Projects Court Street Annex - $160,000 (p. 36) - Juvenile Justice and Adull Probation Offices - Electrical panel and circuit replacement needed for code compliance -Jim�- ORANGE COUNTY r NOWn[CAROL I N A 1 2 Travis Myren said this facility will also be part of the Facility Master Plan. 3 Commissioner Bedford asked where this property is located. 4 Travis Myren said this property faces King St. in Hillsborough. 5 6 Slide #12 FY2072 -23 Recommended County Projects Facility Safety &Accessibility - $1 ,240,435 (p. 37) Fire A larrn Syslsrm Upgrades Ick��.Ho�ss 5 17,3fi5 ✓� � +neruncyServices S 141,246 =R &EeW4Cenrer $ 169,300 oardoi Ele trorisiGSAf $ 79,684 a a .roreCenter $ 111,500LJ 3ermour 147,120 =_ S-DutMmH5 $ 183130 $1 330 ORANGE COUNTY NOR-n t CAROLINA 7 12 8 Travis Myren said fire alarm system upgrades are driven by technological obsolescence. 9 10 Slide #13 10 FY2022-23 Recommended County Projects Facility Safety &Accessibility - $1,240,435 (p. 37) Accessibi lily Projects — Countywlde acaessblity projects-S25.OW Elevator Upgrades ,1uttice Facility Etevalar-4249,8.9+6 — WW"d Connector Elevator-$176,719 Safety Projects Central Rwreatian security carireras-S9._%0 — Di-ckson House security cameras-56,0W ORANGE BOUNTY NNr CAROLINA 1 I] 2 Travis Myren said accessibility projects can include sidewalks, power doors, or 3 modernization of equipment to improve accessibility. He noted that elevator upgrades are due 4 every ten years or so. 5 Commissioner Bedford asked what Dickson House is. 6 Travis Myren said it is located across from the Link Center and houses the Hillsborough 7 Visitor's Center. 8 Chair Price said it also houses the Alliance for Historic Hillsborough. She said the house 9 is county property and is historic. 10 Chair Price asked if the steps at the old courthouse will be addressed as an accessibility 11 project. 12 Travis Myren asked Steve Arndt to comment. 13 Steve Arndt said other money has been allocated for that issue and work is in progress. 14 Chair Price said lights are needed outside of the Whitted facility. 15 Alan Dorman, Asset Management Services, Assistant Director, said there were some 16 lights that were out, but this issue has been addressed and the lights are on this evening. 17 Commissioner Richards asked if solar lights are being put in as the lights are replaced. 18 Alan Dorman said the new lights are LED lights. 19 Chair Price mentioned an email she received regarding security cameras at the 20 Passmore Center and the Sportsplex. 21 Bonnie Hammersley and Travis Myren said they received the email and will look into it. 22 23 11 1 Slide #14 FY20 - 3 Recommended County Projects Generator Projects - $ 40,DDO (p. 39) ,automatic Transfer Switch)at Motor Pool and Transportation Services-$105,000 — Manual SWItCh does not nneeacurrant electrical standards i Relocation of Detention Center Generator to AMS Maintenance Shop- $135,00,0 ORANGE COUNTY PIORT]r CILR YLINA u 2 3 Travis Myren said the detention center generator will be relocated, rewired, and new 4 electrical panels will be purchased. 5 6 Slide #15 FY20z 2 - 3 Recommended County Proje,; is Heating Ventilation and Cooling Projects - $109,000 (R- 41) - Replacement of major components countywide-$50,000 Professional servioest'or Passmore Center and Dural Courtroom planned HVAC replacements- $59,000 ORANGE COUNTY an r CARnLINA 7 8 9 10 12 1 Slide #16 FY2022-23 Recommended County Projects Justice Facility Improvement's - $225,0x 0 (p. 4 ) - Upgrade audiovisual capabilities in Mural Courtroom and Cou rtrooms 3&4 - Fa6litates hybrid court sessions ORANGE COUNTY NIORTI i CILR YLI NA 2 3 Travis Myren said COVID accelerated the courthouse technology needs so they have 4 been holding some hearings electronically. He said the Administrative Office of the Courts is 5 funding an upgrade for two courtrooms and that this proposal would update an additional three 6 courtrooms. He said this comes at the request of the Chief Superior Court Judge and the Chief 7 District Court Judge. 8 9 Slide #17 F'Y 0 -23 Recommended County Projects Lake Grange Dern Rehabilitation - $280,000 44) - Repair spillway channel- $180,.000 rL1C•uTZ0 Y'a VIPENLmg OP hU�1`e09'2&=&0 Cbm uP u vrac uai cracx-wmp"y j0-,r:&2020) Shoreline surveyor Lake Orange-$100,000 ORANGE COUNTY NOWn[CAJUDLI NA 10 17 13 1 Travis Myren said this is a multiyear project to repair and replace sections of the Lake 2 Orange dam. He said the orange outlines illustrated on the slide show cracks in the dam. He 3 said the project includes repairs and a survey. He said the survey will show where county land 4 begins and private land ends. 5 Commissioner Hamilton said she noticed that the capital investment plan notebook said 6 that staff is hopeful that federal infrastructure funds may be available for this project. She asked 7 what year federal infrastructure funding may be available, how much, and where would 8 budgeted money go instead. 9 Travis Myren said he will follow up with timeline of potential funding. He said if federal 10 money is received, this amount would be taken out of CIP and not borrowed. 11 Chair Price asked what the $2 million in professional services is for (from the CIP 12 notebook) 13 Kirk Vaughn, Budget Analyst, and Travis Myren said it for the replacement of the 14 spillway channel. 15 Travis Myren explained that there was a typo and the construction cost amount and 16 professional services amount shown in the CIP notebook should be switched. He said that 17 construction should be shown as $2 million and professional services about $2,000. 18 19 Slide #18 FY2022-23 Recommended County Projocl-s • Motor Pool Equipment - $61 ,502 (p. 47) — 50% funded by Transportation Grants-$30,751 - Replace forklift- $28,502 — Install rotary lift—33,000 I 20 21 Travis Myren said that half of the cost for the rotary lift is covered by federal funds. 22 23 14 1 Slide #19 FY2022-23 Recomimeoded County Projects Parking Let Improvements - $15,000 (p, 48) - Striping and painting at multiple facilities — Repairs to the Passmore Center parking lot ORANGE COUNTY N10FUT]f CILR YLINA 2 3 Travis Myren said that the parking lot improvements project is a standard project always 4 at $15,000. 5 6 Slide #20 FY202 - 3 Recommended County Projects Phillip Blick Waters Building Remediation - $550„000 (P- 50) — V parlyforensic engineering servicesto determine root cause of water penetration Install appropriate weep hole drainage around windows — Refine HVAC oontrols and operations to"ntrol humidity ORANGE COUNTY 7 8 Travis Myren said there continues to be a water penetration issue at this facility. 9 Commissioner Bedford asked if this is separate from the warehouse repair that was in a 10 past budget amendment. 15 1 Travis Myren said that this is separate. 2 Commissioner Bedford asked if the warehouse issue was fixed. 3 Travis Myren said yes. 4 5 Slide #21 FY2022-23 Recommended County Projects Piedmont Food &Agriculture Processing Facility- 242,000(p. 51) - [Design and replace HVAC units at end of life - Funded by Article 4G,Safes Tax E ul mbu[T Ikde PrdL llaro RiOmAmAniodw W,I,C-EGJP T.—H6u P— 1985 7.2 IWAaa-_J. mn tim2tiou r1.+wE•-i+J95 Tram F,ar W� 20}0 ,+'•r.lc ECiJP T—Fist[N a p 7=c'2 .::r..FLUP Tfam Flea Prost MOD i T•23 ORANGE COUNTY NOQ'n I CAROLINA 6 7 Travis Myren said this work will need to be done even if this building is used for 8 something besides food incubation or is sold for other purposes. 9 10 Slide #22 FY2022-23 Recommended County Projects Roofing and (Building Facade Projects - $671,500 (p. 52) - Annual rc&inspections& repairs-$259000 - Replacementfor both Whitted buildings- $646,500 - Guided by the 2022 update of the Roof Asset Management Plan (RAMP) f�. �.:'�� r �d,!IT i 11 � 12 13 16 1 Slide #23 FY2022-23 Recommended County Projects • Counter Sustainability Projects - $50,000 (p. 66) — Annual funding for sustainability projects.in County facilities — Electric vehicle charging staticnsfor public use S-ayrnour Ctnter(2)-replacca mit Durham Tech Park and Ride lot (6)-replacement Soiar EV chargar$acated at OrAnger County Public Transportation ni!%v Orarpge Courkty°s North Campus (Z)-new ORANGE COUNTY 2 3 Commissioner Greene asked about the reasoning behind pushing out the expansion of 4 the Southern Orange Campus until FY 2030-31. She asked if the development agreement will 5 still be binding then. 6 Travis Myren said part of expansion was for dental offices. He said that the mobile 7 dental clinic eliminated that need. He said the previous health director had invisioned an 8 expansion of medical services provided but that did not get implemented to that removed the 9 need for that portion of the expansion. He said the only thing left is the front part of the building 10 where meeting room is and adding AN upgrades. 11 Commissioner Greene asked if it would still cost $5 million. 12 Travis Myren said that is the total old cost and it needs to be revised based on the 13 changes he noted. 14 Commissioner Richards asked if sustainability projects would include transitioning the 15 county's vehicle fleet to electric and hybrid vehicles. 16 Travis Myren said there was a lighting project at Hillsborough Commons completed with 17 these funds too. He said that when the county projects are designed and constructed, 18 sustainability is built into the project budget rather than added on. He said that they start with 19 the most sustainable options first. He said that as a result that is why they have geo-thermal and 20 solar panels at the northern campus. 21 Commissioner Richards asked if those are built into the design during county building 22 and rehab. 23 Bonnie Hammersley said those are the standards that the county follows. She said this 24 $50,000 is just for little projects that might come up throughout the year. She said all county 25 projects are looked at from a sustainability perspective. She said they rarely certify LEED but 26 build that would be LEED certified with the attempt all the way to LEED Gold. She said there is 27 not a separate budget for sustainability with county projects. 28 Chair Price asked if county is eligible to apply for the Volkswagen settlement money 29 from the state. 30 Travis Myren said yes and the county will apply. 17 1 Chair Price asked if these projects could be added to those settlement funds grant. 2 Travis Myren said more projects could be completed. 3 Chair Price asked if there is a charge for using electric vehicle charging stations. 4 Travis Myren said no. 5 Commissioner Fowler asked if the vehicle fleet would be replaced with electric vehicles 6 and hybrids. 7 Travis Myren said two vehicles are scheduled to be hybrid. He said there aren't enough 8 charging stations in parking lots for the county to successfully operate electric vehicles. He said 9 they are working on a staff recommendation on which can be electrified and how much it will 10 cost to install additional charging facilties in the parking lot. 11 Commissioner Richards said she was at the unveiling of the Chapel Hill electric buses. 12 She asked if the county is pursuing state funds for the electricrificaiton of the fleet. 13 Theo Letman, Transportation Services Director, said the county was awarded a low 14 emission grant from state. He said there are delays in the production of electric vehicles. He 15 said there are supply chain issues and there are only a couple of manufacturers that produce 16 the type of vehicles the county uses. 17 Commissioner Richards said the beauty of the 10 year plan is that electric vehicles can 18 be built into future years. She said it also takes several years to get these vehicles designed, 19 tested, and on the road, so it will require taking a long term approach. 20 Chair Price said the county has been looking at the VW grant for years, maybe even four 21 years ago. She said that the county is making an attempt and has 28 hybrid cars and SUVs and 22 1 electric motorcycle for the Sheriff. 23 24 Slide #24 FY202 - 3 Recommended County Project lb County Sustainability Policy — Build sustainable features in base project budgets Notharn Campus Project Bonnle Eti Davits Center w 65 M pl,ataaaltaic systems(174salerpaielsj savedihe comely$5,400wdate since April • Saler water Heatar with 2 independa tsaler panels 2 Rain watmCisleanfartwndeeepewstering use R Elect+x VOW*Chorg■1g StoWns That serve 2 vetrctes wAh passlWy af addog 2 siotvns • GccupancySensarslarbaih Ilgaiing and WAC units 1*$06 moasy Mao unaccutylyd LED 5ghting and low flow plurnbkNg fixlums Parks operasares dace 20 kW Prwovraluw system{56 soler pawwls) 4 LED rghwig and law flbtiw plumkaig f1mures aetanlion cen�te�r Geothermal WAC Systeme with OS wells st 4OT deep . fi64kWPVsystems sawing$7,100sw*biq+"In Vey(406 SowPonets) Electrcal'VehldoCho rgwNg siotisn s#rmg 2:cm ORANGE COUNTY 24 ttrl r CAROLINA 25 26 27 28 18 1 Slide #25 FY2022-23 Recomirnended County Projects • Whitted Site Improvements —Add $345,000 (p. 57) — Originally budgeted in FY20 19-2 0 $575,4[0 — Let for bid twice with value engineering Site drainage improvements, building waterproofing.and site grading-changes .0� Z� 2 3 Travis Myren said more money likely needs to be added to the budget based on the bid 4 results. 5 6 Slide #26 FY20�22-23 Recommended Vehicle Replacements • Vehicle Replacements - $1 ,42D,671 (p. 58) — Public Safety Priorities • AnImal Servicieff,Replacement $51.861 • Emergency Sorvlc*s(Ambulance +4 Adimin) 5942,447' Sheriffs Office vehicles (15 re*cements) 5450.W0 • HlllsborourM Fire Marshal (reimbqrsedl 354,004 Total Pubic Safety 31 11W130La ES Adyiinislrahw oehide MY VdLid N 6'Ut-H21331 "Fire 30iirSP91 q9NEI?VrEhRWrj in current ri5cal year-kiiiii De rLmoyw oy pm". rneni ORANGE COUNTY NORT]I CARIDLINA 'E 7 8 9 10 19 1 Slide #27 FY2021-22 Recommended 'vehicle Replacements Vehicle Replacements - $1 ,42D,671 (p. 58) - Administrat vaVehicles f AMS V*Ncle Replacerrre m (3) $90,630 • DEAPR Vehlcle� Replacement (1) $35,245 • DSS VebMe Replacement [1) X7.625 • EnVIrnm@=I HtaiLh (C) :43,6603 Health DUadrnenk C 11 $75,2§2 Total Administrative `€2 ,3+5 • DSS and Health replacements are recommended by b6ds • Cond t!ng evaluation of eleclHcat chargong onfrastractore and ,d"mess cases to create alternative recommendations mendations for electric vehicle replacen?ents Staff amendment will be created ORANGE COUNTY "Kr]i CAROLCNA 2 3 Travis Myren said staff will come back with recommendations on how to further electrify 4 the county's fleet. 5 Chair Price asked when vehicles will be purchased. 6 Theo Letman and Travis Myren said they will be purchased in September. 7 Travis Myren said he will come back with recommendations before the Board adopts the 8 budget. 9 10 20 1 Slide #28 FY2022-23 Recommended Vehicle, Replacements -T 16: ICU 113PI ,11 Wa - 11T PM gakm =21 i$q EIV; lag 37-15 5%W - M343 roam N;. M l A11]12) RAM NWI -{ - •. 3� rt'Y�n MMP t:i-OP11Nraww IFT 1137 + MI-B 171 W mww# M MW m kolim W-B �2A 19% -ZI a ORANGE COT NORT]C C-JLROLINA 2 3 4 5 21 1 Slide #29 FY2022-23 Recommended Information Technology Protects • Information Technology Infrastructure - $1,281 ,556 0) CyberSecurity Initiatives $200!000 Server and Network Upgrades $400,000 - LaptopdDesktop Replacement Schedule $681,556 - Total Technology Wrastructure $1,281,556 OperatIng ctstt of irLtiu>de d by yL*ar ORANGE COUNTY N10F'T]f CILR YLINA :a 2 3 Chair Price asked if county is still participates in the Gov Deals program for auction. 4 Travis Myren and Theo Letman said yes. 5 Travis Myren said this is the program the county uses to dispose of vehicles that are 6 scheduled for replacement. 7 8 Slide #30 FY2022-23 Recommended Information Technology PrDl,ects Laptop and Desktop Replacements (p. 0) [N-Akop r,.^£'Ai C P LapwpAgingwrlCIP ex IN — �xIII � � 111111 r� _ { 4 * h.{i yf{ yi$ f .d}ry a `:aib,:tY4•-. ty !'ss.. x i4'��. �. #9. .1-1 B" !8'3' •LI- 4e3-i !-a.]-4.]a• 50% of desktops.to be replaced by laptops for continuity of operations ORANGE COUNTY 9 10 Travis Myren said laptops and desktops are replaced around every 7 years. 22 1 Slide #31 FY2022-23 Recommended Information Technology P rDJ ect5 Register of Creeds Automation ation — $80,000 (po 52) — Multiyear account to finance technology improvements in Register of Deeds ice Mandated under General Statute ORANGE COUNTY NOWn c CAROIAN 39 2 3 Commissioner Bedford asked if someone in IT is responsible for maintaining technology 4 at the courthouse. 5 Jim Northrup said county IT staff does maintain and support equipment in the 6 courtrooms. He said the upgrade project in the CIP is a joint project with the Administrative 7 Office of the Courts. 8 Chair Price asked about having something at the Southern facility. 9 Jim Northrup said the backup center is at the Southern Human Services Center. He said 10 most sequel databases are backed up into the cloud, and most file databases are backed up in 11 the data center and replicated at Southern Human Services. He said the replication gets put off 12 site every 30 days. 13 Chair Price asked if any other additions were needed at the moment for security 14 purposes. 15 Jim Northrup said the county is where it wants to be at the moment, but back up 16 strategies are constantly changing. He said some of the capital for server upgrades applies to 17 those that run the backups. 18 19 23 1 Slide #32 FY2022-23 Recommended Emergency Services Projects • Communication System Improvement — $210,000 (p. 62) - Multiyear plan toupgrade for Time DivisionMultiple Acces-s (TDMA)compliance Fier ney S*rvbm { 811eriffs 0(rice Hta" [�@paf1li ni - Upgrade required as a user of the tatewideVIPER radio system - Future years escalated by five percent(5%)annually based on .current market conditions -- ORANGE COUNTY NORT]L CAR- 7LLNh 2 3. 3 4 Slide #33 - Emergency Services I e 1 I Substation Long Range Plan • FY241$.17 Colvcation with Chapel Hit! Fere DeparW*nt at G►en Lemox FY2020•2'1 Ir itaadalone station in atckho m• Ell arrd area FY2021.22 r Ca41acaWn with orange P.. : Fire and atWatemtonc- F.Fran FY2022-73 Design funds for Go-location with Chapel HE Fire �Nxx.g.wiry i c c.tixxar:i� FY2020-24 Fvx a, f Consirt on ofcoaaoation with r'"�'•�'+' Chapel FN Fire J FY N Yi - m. ORANGE COUNTY c..Y NORT7[CAROLINA 6 24 1 Slide #34 FY2022-23 Recommended Emergency Services Projects • EMS Substation Project - $410,000 (p. 63) — Paging and antenna systems atWaterstane and Etland - 110,000 — Design fees for oollacation with Chapel Hill fire- $300,000 _i r" floorplan llpi� F11 _ II _ J ORANGE GE COUP 2 3 Travis Myren said the floorplan shown is a sample for the Waterstone colocation. He 4 said Fire and EMS each have their own portion of the building with vehicle bays in the center. 5 Commissioner Fowler asked if the facility is new or is existing and if renovations are 6 planned. 7 Travis Myren said this will be a new facility with existing staff. He said in later years there 8 are some net new facilities anticipated and those would be additions to the system and require 9 additional personnel and operating expenses. 10 11 25 1 Slide #35 FY2022-23 Recommended Emergency Services Projects • Radii, & Paging System Upgrade $440,195 (p. 65)' — Paging Equipment Replacement- 562,695 Alert emerWay responders F4undatio n for Future upgrades Equlpmxml at anti of IIS - New Approach to Emergency Radio System • Original project= 1714wers @ 545 milien • Coverage.capaclty,and RenetraLtan s Achieve irl-building penetration using bi-dir lional ant-ennas (BL)oks3 to boost sigrtm • Criftal Facility needs assessloent for 30 silesand engineering %turfy of Eno Mounlain tower-$77,544 • Fhase 1 irlwlallaR ori of @DA:% in schoQlg-$344.444 ORANGE COUNTY raORn r CAROLINA 2 3 4 Slide #36 FY2022-23 Recommended Information Technology and Communications Projects 18[abrt�. Noftw _-b,Tod 19-46.0 Curl f't T'd8q#nm YEFfF[m1 �+br,rr.sw ca.I"R r,w Yw. scf a car Pp Siemd_ [en H 6 SI Sia In Nn EImw1u Impm Ip'a] 113*-M r s 1164E 57:7x2 i26IX0 366'3M %Z.M 91a.w Fx.rw rC�x Fs'1w1�•',xr Fir�'e1rt�x dlt.Y&f 12TBI.Od1 3ir.odd NrBra"- Erdn�r mi k l fth Krr..wa. x+sr T AM—ar Td."c.d Pr r w T w MA m14 TmStor 4tirmsRa[ad II Hri.urra T� sdmFgo MW PrP.S.iw_d PLO £K s IIM JJA7A FUM 41r117G4 12tn9 1'1i�6'jp I 11W 61= RMGCGMow 57.x,' V WBW I !1� 453mF 4�•F.E4� 3l55idd S`i�l81 9Pl'IOd Lef�IWI?W—. IFA#d 41 Coo09tl €H 3'µY:GnF! 47FAGA In.e LT I%- -_- '�'� ? - L�ba^I, WPf,r a4oftwRG s1,M:7M a R` r I Max RANGE COUNTY N+ORT]1 CkROLtNA 5 6 Kirby Saunders, Emergency Services Director, said these facilities are primarily public 7 schools in both districts. He said staff's proprosal for next year is to assess each facility and 8 prioritize based on location and ability to communicate. He said there are schools that staff 26 1 already knows emergency services cannot communicate inside those facilities because the 2 radios will not work. He said the only way to solve that problem was to build new towers and 3 that gets quite expensive. He said that this proposal would resolve that inability to communicate 4 in critical facilities like schools over the next four to five years, while continuing to work on on 5 street coverage. 6 Commissioner Fowler asked if towers are public or private. 7 Kirby Saunders said both private and stated-owned VIPER towers are used. He said 8 there are 3 or 4 towers in Orange County and the rest are located in surrounding counties. 9 Chair Price asked why more money isn't being spent sooner to address communication 10 gaps. 11 Kirby Saunders said staff wants to complete benchmark testing first and be sure of 12 individual needs at each of the schools to prioritize accordingly. 13 Chair Price asked if this will all be done prior to next school year. She said it sounds like 14 immediate need. 15 Kirby Saunders said the benchmark testing could likely be completed by then, but the 16 timeline of installation is unknown. He said the benchmarking and installation are two separate 17 projects. 18 Commissioner Hamilton thanked staff for prioritizing schools. She asked if the equipment 19 can be moved. 20 Kirby Saunders said yes. 21 Commissioner Bedford asked if hospitals have capability. 22 Kirby Saunders said newly constructed areas of hospitals are on the VIPER network and 23 that UNC Hospitals also has a law enforcement agency inside of it that operates on the State 24 VIPER network so he does not belive there are any communications issues inside of the 25 facilities at UNC Hospitals. 26 Commissioner Bedford asked if rehab centers and nursing homes present an issue as 27 well. 28 Kirby Saunders said that is not currently in the study, but can be. He said they have not 29 identified any that have no communication. 30 Bonnie Hammersley said those facilities are privately owned as well, so the property 31 owner would have to do that. 32 33 27 1 Slide #37 Long Ran-go Park& Plan _ + FVM22-29 LUtlle fewer Rinse I -#105,0 }• •� � X22-32 BWwovd Ferre Park-323 rriifrar► I w + "M23-31 CederOrom Park -3157n0on FUM-29 Wunteins to sea-3793aD3 r r"l " FY2023-31 Fajmew Park Rern. -14.9 nllllon �- —Poe FY2025-27 Soccermrn Phase I -35 7 mlllon FY2029,27 upper Eno Webre Fresme - �' MUM I I FY2©27.29 PA[Muse Rom-M rnlian MaImPkEllF1'"20280 Twin Cheeks $8 rnlbn MEL"P + �+ FY2029-31 Haim Rack-322B.GW FY2L131-32 MglrerYl Park Flanning-3475. 75 OF"kln*-' —� ; see I FV2031-32faraheast ParkPlanningi -3415J590 APAT!'RR� RANGE COUNTY 2 3 Travis Myren said that this slide shows where all of the current parks are and where 4 future ones are planned. He said they are all in some part of the 10-year plan and all are 5 staggered throughout the CIP. He said those that are closer in time include revenue producing 6 or projects with a shared cost to the county. 7 Commissioner Fowler asked if soccer.com is partnering with the county. 8 Travis Myren said that would be an example of a revenue producing facility. 9 Commissioner Fowler asked if the county will fund all of it. 10 Travis Myren said yes. 11 Commissioner Richards asked about the improvement at the soccer.com facility. 12 David Stancil said it includes construction of new fields, parking issues, adding 13 restrooms, and maintaining facilities. He said there is also discussion about stormwater needs 14 there. He said there will need to be a decision made about if the fields will be natural or 15 synthetic turf. 16 Commissioner Richards asked if these parks are in the economic development zone. 17 David Stancil said it is colocated next to Gravelly Hill Elementary School. 18 Commissioner Richards said she is still wrapping her head around why the fields are in 19 the economic development zone when the county is looking to attract businesses. She said the 20 expansion of the fields decreases available land for businesses and the county is already 21 limited on areas available for businesses to locate. 22 David Stancil said the original siting decision was made in 2005-2008. 23 Commissioners Richards said she understands that they cannot undo things they have 24 set in motion. 28 1 Chair Price said that Preston Loop is residential and added there. She said that Gravelly 2 Hill came in and helped with economic development. She said that soccer.com has been a 3 money-maker by bringing international tournaments. She said there were discussions about 4 needing to add a hotel and other amenities for the tourists that the fields bring. 5 Commissioner Richards said that since the county has not built those, the tourists go to 6 Mebane. 7 Travis Myren said a policy decision was made several years ago to locate the facilities 8 there. He said there is demand for expansion and rather than create an entirelly new facility the 9 county purchased the adjacent property and is expanding current facilities. 10 Chair Price said this is an economic development driver. 11 Commissioner Bedford said she agrees with taking a fresh look at parks and past 12 decisions. 13 Commissioner Richards said she is trying to understand economic development zones 14 and limitations. 15 Chair Price said she thinks that having the soccer fields next to the school is better 16 buffer than having an industrial complex. She said that the school construction brought water 17 and sewer to the area and then economic development started to pop up. She said the 18 soccer.com facility has helped with economic development. 19 David Stancil said there is a national and international tournament that comes each fall. 20 Commissioner Greene said it would be beneficial to have a hotel in the area. 21 David Stancil said the showcase folks were good about requiring visitors to get hotel 22 rooms inside the county where they were playing. He said a lot stayed in Chapel Hill and a few 23 in Hillsborough. He said more hotels and places to eat would increase that benefit. 24 Commissioner Hamilton asked how maintenance is built into cost of field. She said 25 especially if they are artificial turf. She said Cedar Park fields are disintegrating because of the 26 heavy use. 27 David Stancil said he has heard the same about fields she referenced. He said there will 28 need to be a cost benefit analysis of natural surface versus synthetic turf. 29 Commissioner Hamilton asked if Cedar Falls should be in county's CIP. 30 David Stancil said the county funded the field initially and the town did a renovation 31 where the county contributed. He said he does not know if town will ask for additional funding. 32 Bonnie Hammersley said the county contributed at the time but there is no obligation. 33 She said that county employees maintain soccer.com fields and they are dedicated to the 34 maintenance of those fields. 35 Commissioner Hamilton said artificial fields seem to require a capital expenditure when 36 they need to be replaced and that it is a susbtantial cost. She said that has not yet been built 37 into budgets. 38 David Stancil said that he cannot speak for the town but he believes the fields at Cedar 39 Park have deteriorated much faster than expected. He also noted that the county does not have 40 an obligation to maintain those fields. 41 42 29 1 Slide #38 FY2022-23 Recommended Parrs, Open Space, and Trail Development Projects • Blackwood Farm Park — Current Improvements { Turn lams tm N-aw Highway 86 EnBryvray and parking improvements Picnic shelters and restrooms Amphithealer and fishing si?a n Trail%and di%c W course 4 ORANGE COUNTY A_)HT][C.-IROUNA 2 3 Travis Myren continued the presentation. He said that phase two of the Blackwood Farm 4 Park is planned for next year. 5 6 Slide #39 FY2022-23 Recommended Parks, Open Spaoe, r�rid Trail'! Development Projects Blackwood Farm Park - 310 0 0 0 (p. 67) — Current Improvements 5 r: I i i 0KAr 4GE COUNTY N Wn r CAROLINA 7 8 30 1 Slide #40 FY2022-23 Recommended Parrs, Open Space, and Trail Development Projects * Blackwood Farrel Farb - $310,000 (p. 67) — Current Improvements ORANGE COUNTY h}17RT1 L 1._.+sROLLh;,k 47 2 3 Travis Myren said that the picture on the right is the ampitheater. 4 5 Slide #41 F 2022-23 Recommended Parks, Open Space, and Trajl Development Projects Blackwood Farm mark - $310,001 (p. 7) — Planned Improvements • R@nt}uatio�n oP the �arrnstead .$200-000 Punning funds !or Phase III-$110,000 — New Hope Chuf6h Rdad Overlwh Picnic @rea a..rK!b1cilh99 ORANGE COUNTY K�ORT7I 1AROLLL'+A 41 6 31 1 Slide #42 FY2022-23 Recommended Parks. Open Space, and Trail Development Projects Blackwood Farr) Park - 310,00 0 (p. 67) — Planned Improvements Preserve VI-Rr&c Event Over,h7 Par-king owadook e Picnic Area Shelter Vault ORANGE COUNTY h}oWn[CAROL J 2 3 Chair Price asked if the overlook at New Hope Church road will be open all the time or 4 only when there is an event. 5 David Stancil said it will be open all the time. He said that he thinks of it like a Blue 6 Ridge Parkway overlook. He said that the expectation is to have that open all the time, but if 7 there are issues, that can change. He said there will be a picnic shelter nearby as well. 8 Chair Price asked if historic road will be preserved. 9 David Stancil said yes and incorporating in the trail in some places. 10 Commissioner Bedford asked if there will be offices at this park. 11 David Stancil said the farmhouse will eventually be an exhibit of historic agriculture. He 12 said that first they have to get past the remedation problems but ultimately they are hoping to 13 open the house up as an exhibit. 14 Chair Price asked if there will be offices in there. 15 David Stancil said no, that the green building on previous slide will be the new park 16 office. 17 Commissioner Bedford asked if there is space for summer camps. 18 David Stancil said yes there will be a picnic shelter, the ampitheater, and there are 19 hopes to build a nature center. He said that Piedmont Wildlife already uses it for summer 20 camps. 21 22 32 1 Slide #43 FY2022-23 Recommended Parks, Open Space, and Trail Development Projects • Conservation Easements - $1,000,DDD (p, 69) - Budgeted every other year at$1,01D0,000 • S5 , in County Funding • S5QO,OW in Grant Funding - Provides matching funds to preserve farmland, natural areas, and water quality buffers - Approximately 2,500 acres currently protected by i onservation easements throughout theCounty - Current projectbalance-$3.4 million (50% Grant) ORANGE COUNTY NICIF'T]i CILR YLINA 2 3 Travis Myren continued the presentation. He said they are making sure to only borrow 4 for projects that are ready to go, so that borrowed funds are not accumulating. He said the 5 county will pay for them initially and then reimburse themselves with borrowed funds. 6 7 Slide #44 FY 02 - 3 Recommended Parks, Quer} Space, rir d Trail Development Projects • Lands Legacy Program - $500,000 (p. `2) - Established in 2000 - preserve and protect critical natural and cultural resources Threatened t-amytand and future part';sites Wiidllife habitat and,prime forests Watershed siream buffers • Cultural, archaeoiegiwl,and hi:stvic Mites - Current project balance of$1.9 million- (S1.5 million County funds) z ORANGECOUNTY 8 44 9 Travis Myren said this did not originally have a reccuring budget. He said the the Lands 10 Legacy Program could be a source for future parkland. 33 1 Slide #45 Parkland&Conservation Areas in Orange County t 41 t 14 ORANGE COUNTY s n- {• r 6 r 2 3 Travis Myren said that this map depicts all of the parkland and conservation land in 4 Orange County. 5 6 Slide #46 FY20 - 3 Recommended Paris, Open Space, and Trail Devebprnent Projects Little River Park - $125,000 (p. 73) — Replace playground equipment — Cooperative agreement with Durham County—50%of costs r - N _ - R ORANGE COUNTY 7 q _ 8 Travis Myren said that the county's share of the Little River Park is $62,500 with Durham 9 County contributing 50% of the project cost. 34 1 Slide #47 FY 0 - 3 Recommended Parks, Open Space, and Trail Development Projects Neuse River Rules for Nutrient Management - $175,000 (p. 7 ) - Alternative Implementation Agreement - Each jurisdiction agrees to budget and implement projects 1 tnrmwater Device Retrofit at Cedar Greve =r ORANGE COUNTY r,R7RTI I CAROLINA 47 3 Travis Myren said this allows the county to implement various nutrient reduction projects 4 and get credit for those every year. He said that every year there will be $175,000 budgeted to 5 maintain compliance with the Alternative Implementation Agreement. 6 David Stancil said this is the arrangement that the county has with the state. 7 Commissioner Bedford asked if money could be used on hydrilla. 8 David Stancil said yes. 9 Chair Price asked where the water shown in the photo is supposed to go. 10 David Stancil said it eventually flows into streams. 11 12 Slide #48 FY20 2-23 Recommended Parrs, Open Space, and Trail Development Projects Park and Recreation Faelllty Renovations, Repairs, and Safety Improvements - $180,000(p. 78) - Ann ulaI request for ongoing capital Improvements Parks facility repairs and replacement Sa?tty and t@c urlty Irc)v@m@rets Site lighting Landscaping arid tree maintenance Sl�nage Preventalive maintenance ORANGE COUNTY NIOR-n I CAROLINA 13 42 35 1 Commissioner Bedford said this needs to have inflation escalation built across the 10 2 years. 3 Travis Myren said her point is noted. 4 5 Slide #49 -g Solid Waste Facilities A- Eubwks Fuad District Center IaaL�F:� S. Ferguson 1r, .4 i1 Nelghborhxd Center a .l..a.. G. Bradshaw Quarry Neighboncc4A Center D. High Flock NeightxorhoJ Center E. Walnut Grove District Center ORANGE COUNTY 6 7 Travis Myren said this slide depicts where the solid waste facilites are located. 8 9 Slide #50 FY20 2-23 Recommended Solid WasLe Projects Solid 'waste Solid Waste Vehicle and Equipment Replacements_$722,363 (P. 86) 22=.23 29.24 N45 25'si 26.27 firF•e.v.eq.l 19M JC aape[Jace. i1LOP g}J..,IKa III `6H[Frt . IGFS1- LYSY1' J5 J1.n ''�'�� Fa+F1m twAa.•ilSfF[w n1.iM 96]O InLLLaNa1LL[,tlb wrtkJ,bi£+anF may nm.roe ' /IL8'+ [�,iw w11 Juq 1.as.aay •aJ! HL776 �N,1�4r iL114 L<,d�nlm+�b EA441 Cwwa'ryb J6B 19..391 �r4' 18Li11 ����� OIxoW iP9M ]]iJVl M'1.W Cn 97 LLJ]J LaM FkYaa.9E1 ]96.9M al k'hueY elFY W.iel A M FYY �F,Y Jortl liYYLn 1rt +le[� Fr.aerlblwa.y wase. b5'dFl ao.-. ra.m rr. 'J1rnv qS9 •. {=nMNf9Ll 'w1 yw.A�. ,RAS Traer>ti[IM 11,LS4 hy'p}L1i4 Y939; TA !d#.N# {w!f.�sNN -k7AII FFh+�,M_rl 1161 MkM _..�"". ]1b4m bilffiP __.•7 xPhSWY f87Fb uYeu.4tl li)ii •NS eMY1 up9 J..aary ulF F,h1rP J4T.YTb "•n'� a 53x1 w.n 9Pk+]b2 sas 111x19 r.1,�.H1 1v11a Mk'h1 mv.ef L'44`.'•`•.• +a1zz 10 36 1 Travis Myren said this is exclusively replacing equipment. 2 Chair Price asked if this included any of the vehicles that were previously mentioned. 3 Travis Myren said no that this will be a similar exercise for solid waste as with other 4 departments. 5 6 Slide #51 FY I} - 3 Recommended Sportsplex Projects • pertsplex Projects - $520,000 - Point of sale equipment and IT infrastructure-$35,000(p. 80) - Penovationto increaseoflice space- $100.000(p 89) - Paol timer and scoreboard- S40,000(p 94) - Pool pump replacement- $25,000(p. 94) - Pool 'HVAC system-$820,000(p. 94) GRANGE COUNTY NOR n[CAR03-INA S'P 7 8 Commissioner Bedford referred to page 84 and asked they are waiting on the 9 comprehensive plan to be done and this is why it is out a couple of years. 10 Travis Myren said staff if waiting on the comprehensive plan. He said there are no areas 11 designated. 12 Chair Price asked if there is a need for Twin Parks right now or has that need 13 decreased. 14 David Stancil said no and that the county built the greenway section. He said that the 15 Town of Carrboro is planning on finishing that section for connection to the Bolin Creek Trail. He 16 said they hear about that park sometimes from landowners but that it's a complicated facility 17 because there are roads leading to where park would be built. He said it is still a combo 18 education center and park. He said that there is still a colocation part of it because the ball fields 19 at Twin Creek are close to the schools, but it isn't an easy or cheap park to build. He said it will 20 be the county's largest park once it is built. 21 Travis Myren said projects were prioritized by revenue or if a partner is involved. 22 Chair Price said she was just wondering if needs had changed over time. She asked if 23 people are allowed in there. 24 David Stancil said there are signs asking people to stay on trails. 25 26 37 1 Slide #52 FY2022-32 Recommended Capital Investment Plea Debt Service Schedule through 05:1--32 Bawd art RecwnrwndcdC1P SSG.MM,Daa 5�5,�40o00Ug�a` $f� 65S SraAs7aae �+o,�n�m iG31fi? 538.DGD.DDG JiJi.^.^.'.W $2D,D1G,DH SMDODAO FY23: Fi24 "Y:5 FY25 =Y,'. FYI FM FY3a F131 FY33 ORANGE COUNTY Y )ORTI[CAROLINA 2 3 Travis Myren said this includes everything that is in the document. 4 Commissioner Richards asked if there is a total for all of the park projects together. 5 Travis Myren said no but that he can get one. 6 Commissioner Richards said she was adding them up as they went and she was close 7 to $20 million dollars. 8 Kirk Vaughn said that the total parks funding in the ten-year plan is $46 million. 9 Commissioner Richards said that is what she was looking for. She said she is trying to 10 prioritize the needs with the available funds. 11 Travis Myren said there are general categories they can place them in. 12 Bonnie Hammersley said that staff can arrange the information any way that the 13 commissioners need. 14 15 38 1 Slide #53 FY2022-32 Recommended Capital Investment Plan Tax Equivalent Analysis I Flscab Year R&mnlrn�endi d CIP 22-32 Hoed FY2022-23 .25 cents To Fated Curwm iy Ap x*"d Dw Rojecte F'Y2D23-24 i conks To Fund 5upp1&menta1 cicidaaferrad MalnNnance and Dwhw Tw-h 1 FY2024-26 OC-Onta FY2025-26 Q cent$ FY2026.27 1 12 C*TA5 T*Funa$130 M B-ond RefewcNm FY'202T•2S thrDugh 0-cents FY ZD31-32 TOTAL 2,37 e em ORANGE COUNTY 2 3 4 Slide #54 FY2022-32 Re ornmended Capital Investment Plan Debt Service to General Fund Revrenw Policy Compliance fland onRrewmmeWed'CIP 15k 13.px 3Slr& 13.351 14.4x Ly-7M 15.1% ism 14% 15% 121 11% 11?dc XY23 rVN Fris Y25 fY27 FVN ZY29 ZY34 M) W52 —%kTTarpn -A-Projected ORANGE COUNTY F4 5 6 39 1 Slide #55 FY2022-32 Recommended Capital Investment Plan Horizon Issues — Full Costs Not Included in FY2€122-32 CIP • Ful Funding of School Capital Needs • Crlsl€Dlverslen Faellity • Affordable, Housing • Community Center Space Needs • Central RecraatIor%Cent*r • Erna rcy Responder Radlo"Lem Bulla Out • County Master Facility Plan Reeommendatiwn ORANGE COUNTY naOFsr]r CILR YLINA 2 3 4 Slide #56 FY2022-32 Recommended Capitan Investment Plan Next Steps — DocumentReview * Clerk to the Board's Office * County Manager's Offlcc • Orange County Vwebsi1e-2L2nQec2urrtyrc M — Upcoming Budget Meetings • W1 12 Work Session for Caprfal Investment Plan Nifty 3 PratentatIon of FY2022-23 Recontrnended Operating Sudgel * May 10&June 2 Pulblic Hearings on OperatiN Bodgftt and CIP • May 12 Work Session for School Districts and Outside Agenc ies * May 19 work Smsion for Flre Dist_,Public Safety,Hen Services May 213 work Session for Durham Tech,support Serv„General Govt., and Comm_ Services • June S Amendments and Intent to Adopt * June 21 Adoption of Operating and Caphal Budget 'GRANGE COUNTY 5 -{ 6 Chair Price asked about the process for amendments. 7 Bonnie Hammersley said amendments will be put in document on the website as 8 received. She said they should be sent to her, Travis, or Gary Donaldson. She explained that 9 the document is a moving, live document throughout this process. She said commissioners can 10 send amendments to anything they have heard tonight. 40 1 Commissioner Bedford said Year 1 looks good and that it is helpful to go through project 2 by project. She asked the commissioners to consider this discussion for the June retreat. She 3 said it might be helpful to hear how each person prioritizes the issues. She said she would like 4 to know that in these ten years, as they distinguish wants from needs, what are the critical 5 needs. She said that citizens also have issues they would like to have addressed and expect 6 certain things. She said that during the meeting on debt, there is no financial difference in a 7 bond versus issuing debt. She said that they need to consider if they want to continue moving 8 forward with a bond or if they have public hearings and issue debt. She said that they need to 9 continue to be cautious with pushing items out further in the CIP. She said the public should 10 understand that these items may be pushed out. She said some of the placeholder projects are 11 more important to her than what is in the plan. She said she wants to prevent the public from 12 thinking these projects are automatically happening. 13 Chair Price said there was a request to look at 10 years out because they used to look at 14 only five. She said this is all guessing further out. She said do not look at years 6-10 if they do 15 not want to, but staff is trying to accommodate requests from the full board. 16 Commissioner Greene said a bond requires voter approval for a specific purpose. She 17 said that if a bond is passed it must be used for what the public agreed to. She said that while it 18 does take more effort to get a bond approved, once it is, it will guarantee completion of the 19 project. 20 Commissioner Hamilton said it is helpful to have the 10-year view and they need to look 21 at the whole process as and educational opportunity. She said that given the needs, they must 22 look long term and prioritize. She said that she agrees there should be a placeholder for other 23 upcoming projects. She said it is Board's responsibility to communicate clearly with the 24 community. 25 Chair Price said that bonds should be planned in time for an educational campaign with 26 community. 27 Bonnie Hammersley thanked the Board for their input and reminded them of the next 28 meeting on Thursday. 29 Commissioner Bedford asked John Roberts to be prepared to comment on whether 30 timing matters for past appropriated funding on outside agency boards based on the new ruling. 31 32 A motion was made by Commissioner Fowler, seconded by Commissioner Bedford, to 33 adjourn the meeting at 8:54 p.m. 34 35 VOTE: UNANMIOUS 36 37 38 Renee Price, Chair 39 40 41 Recorded by Tara May, Deputy Clerk to the Board 42 43 Submitted for approval by Laura Jensen, Clerk to the Board.