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Home My WebLink AboutAgenda 05-03-22; 8-g - Construction Bid Award for Emergency Services Efland EMS Station and Approval of Budget Amendment #10-C 1 ORD-2022-013 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: May 3, 2022 Action Agenda Item No. 8-g SUBJECT: Construction Bid Award for Emergency Services Efland EMS Station and Approval of Budget Amendment #10-C DEPARTMENT: Asset Management Services, Emergency Services, and Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: 1. Certified Bid Tabulation Angel Barnes, 919.245.2628 Kirby Saunders, 919.245.6123 Jovana Amaro, 919.245.2651 Steven Arndt, 919.245.2658 PURPOSE: To: 1) Approve a construction contract with J. Kester & Rose, LLC, for the construction of the Efland Emergency Services Station and Medical Examiner's Review Quarters and approve Budget Amendment # 10-C; and 2) Authorize the County Manager to execute the Agreement, subject to final review by the County Attorney, and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board. BACKGROUND: In 2019, the Board approved a contract with the consulting firm Stewart- Cooper-Newell Architects (SCN) for the development of construction drawings, bid documents to provide for bid solicitation, and construction bid award for the Efland Emergency Services EMS Station and Medical Examiner's Quarters. In February 2022, Orange County published an Advertisement for Bids, and on April 12, 2022, the County received four (4) sealed bids from General Contractors. FINANCIAL IMPACT: On April 12, 2022, Orange County received sealed bids to perform construction on the Efland Substation. Due to high inflation in the construction market, the bids came in over the project's budget. The total cost to complete the Efland Substation will need to increase from $4,375,000 to $7,171,409, or by $2,796,409. It is proposed that $1,000,000 be transferred in pay-as-you-go funding from the Future Capital Needs project and the remaining $1,796,409 come from additional financing authorization. This amends the following project budgets in the County Capital Fund, outside of the General Fund. Budget Amendment 11-C 2 provides for the use of the above-mentioned funds, and amends the following Capital Project Ordinances: Future ES Substations ($2,796,409) -Project# 10053 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Alternative Financing $8,720,000 $1,796,409 $10,516,409 Transfer from General Fund $50,000 $1,000,000 $1,050,000 Total Project Funding $8,770,000 $2,796,409 $11,566,409 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised ES Substations Expenditures $8,770,000 $2,796,409 $11,566,409 Total Costs $8,770,000 $2,796,409 $11,566,409 Future Capital Needs (-$1,000,000) -Project# 19900 Revenues for this project: Current FY 2021-22 FY 2021- FY 2021-22 Amendment 22 Revised Transfer from General Fund $1,000,000 ($1,000,000) $0 Total Project Funding $1,000,000 ($1,000,000) $0 Appropriated for this project: Current FY 2021-22 FY 2021- FY 2021-22 Amendment 22 Revised Unallocated $1,000,000 ($1,000,000) $0 Total Costs $1,000,000 ($1,000,000) $0 Efland Emergency Services Station Cost Breakdown Acquisition/Land Land and Acquisition $464,649.00 Professional Services Design, bid, commissioning, special inspections, surveys $451,214.00 Construction Services Building, site, security, access controls, station alerting $5,887,144.00 Owner Costs Furniture, fixtures, equipment including cooler $368,402.00 Total Costs $7,171,409.00 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES 3 The fair treatment and meaningful involvement of people of all races, cultures, incomes, and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental, and commercial operations or policies. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impacts are applicable to this item: • ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources, and 4) minimize waste stream impacts on the environment. • RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. RECOMMENDATION(S): The Manager recommends that the Board: 1) Approve a construction contract with J. Kester & Rose, LLC, for the construction of the Efland Emergency Services Station and Medical Examiner's Review Quarters and approve Budget Amendment # 10-C; and 2) Authorize the County Manager to execute the Agreement, subject to final review by the County Attorney, and any subsequent amendments for contingent and unforeseen requirements up to the approved budget amount on behalf of the Board. 4 tewary• umero I�f:W �l PROJECT NAME:ORANGE COUNTY NEW EMS STATION 4&MEDICAL EXAMINER'S QUARTERS �'`� N Attachment 1 LOCATED AT: 3800 US HWY 70 €PLAND,NC 27243 FES l d o e BID DATE 411212022 810 PLACE:Whiffed Health Building Board Meeting Room(2nd Floor4 300 West Tryon Street Hillsborough,NC 27278 PROJECT NO.:1537 BID TABULATION-SINGLE PRIME CONTRACT-GENERAL CONSTRUCTEON(ALL WORK UNDER GENERAL CONSTRUCTION WHICH INCLUDES PLUMBING,MECHANICAL&ELECTRICAL} SIGNAGE POWER EMERGENCY UNITPRICE UNrT PRICE UNITPRICE UNITPRICE UNITPRICE UNITPRICE UNIT PRICE CONTINGENCY ALLOWANCE SIGNAGE RESPONDER UNITPRICE 46: TOTAL COMPANY 41: 42; 03; 44: R5: 47: 4 BASE 810 CONTRACTOR'S NAME BASE BID ALLOWANCE RADIO SYSTEM 100CY% (BASE BID+ ALLOWANCE LINTERIORI CONNECTION F{{ 100 CYx 300 CY% SROO CYx 58W CYx IOD CYx 1000 SY% 3.OIIOSY% OIRECTORIESI (EXTERIOR) ALLOWANCE {ERRS} UP 41 UP42 UP43 UP 44 UP IIS UP N6 UP47 UPOB ALL ALLOWANCES) ALLOWANCE W.B.Brawley Company Lic N 73240 4,815,777 $180,000.00 $7,000.00 $28,000.00 $5,000.00 $25,000.00 $15,DDO $25,000 $371,200 $158,200 $5,500 $6,500 55,000 $3,000 55661,177 .Cooper Tacia General Contractors Lic#65299 5,010,740 $180,CD0.00 $7,000.00 $28,600.00 $5,000.00 $25,000.00 $8,800 $11,SDD $150,800 $156,500 $5,950 $6,700 $91000 $6,000 $5,611,090 H.M.Kern Corporation Lic p 8542 4,916,650 $180,000.00 $7,000.00 $28,DD0.00 $5,000.00 $25,000.00 $81800 $11,500 $150,800 $156,600 $5,950 $5,700 $9,000 $6,000 $5,517,000 1 Kester&Rose Lic p 80908 4,830,879 5180,000.0D $7,000.00 $28,DW,00 $5,000.00 $25,000.00 $9,700 $12,700 $168,2W $174,000 $6,600 $7,400 510,000 $7,000 $5,471,479 i c - f sz ♦` 4? '1 d k z Not,WB Rrawlu Pnhers Indlcaerd lln.1T,Q_afeSOrrnted by the SUN AIchilc[435 6!d wrs loved math errors, 5 Stewart-Cooper-Newell PROTECTNAME:ORANGE NEW EMS ATJDH4&MEDI£AL EXAMINER'S QUARTERS l `y L6CATEO AT: 3&K1 i15 HWY 7(} EFLAND,HC 37343 BID DATE:4/12/2022' BID PLACE:Whitted Health Building Board Meeling Room(2nd Floor) 300 west Tryon street HRlsharou8h,NC 27278 PROJECT NO.:1637 BID TABULATION-SINGLE PRIME CONTRACT•GENE`A;CO NSTRUCTON(ALL WORK UNDER GENERAL CONSTRUCTION WHICH INCLUDES PLUMBING,MECHANICAL t ELECTRICAW TOTAL WD Identification of ORA"ECOUNTT COWRACTows E-VERIFY CONTRACTOR'S NAME BID ALT.A•1: AOOENDA RE£. AFFIDAVIT AFFIDAVIT BLD BOND SCNA IRAN DIVESTMENT rnr,^.dMlr,It Panrt 5Yitlmi iBASE RID.ALLAU.gV1AN£LS AND GAYS TO CgMPu[le Mlnorlty Bosinress NOIYOf5CR3MFNATION 3ATETT RECORD COMPLIANCE ALTERNATES] 11,2,3,4) A B parUcipatEon CERTIFICATIgN INFgRMAngH REQUIREMENT NC-2011(5%) ACE CERTIFICATION W.B.Brawley Company Llc p 73240 245,000 5,905,177 425 x x x x . x x Cooper Tach General Contractors LJc 9 65299 208,154 5,819,244 475 x x x x x x x x H.M.Kem Corporatl on Lic p 8542 142,000 516591001) 425 x x x x x x x x J Kester&Rose Uc R 80908 92,$40 5,564,319 425 x x x.. x x x x x 4.14-•2,z- s7r,^nnnr. PK 2 W ALTERNATES State Change In BEIR Old Sum to prowce adl Gewal C4n3tNc0Q0 work to prmide and Install Photwoxaic Panel spste—and all related components,as. Aa Indlceted In the drawings.Than would he addit onal work added to tare I Bid.