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HomeMy WebLinkAboutAgenda - 02-05-2002 - 9bORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Ibuma February 5, 2002 Action AgegEg Item No. SUBJECT: Legal Advertisement for February 25, 2002 Querlarly Public Hearing Craig Benedict, Planning Director, ext 2592 Legal Advertisement Robert P. Davis, Planner III, and 2580 Proposed Sign Amendments TELEPHONE NUMBERS: DEPARTMENT: Manning and Inspections PUBLIC HEARING: (YIN) Chapel Hill flulz 1 ATTACHMENTS):. INFORMATION CONTACT: Craig Benedict, Planning Director, ext 2592 Legal Advertisement Robert P. Davis, Planner III, and 2580 Proposed Sign Amendments TELEPHONE NUMBERS: ereff Orange County Hai Mitigation Plan Hillsborough 7324181 Chapel Hill flulz 1 Durham 688 -7331 Mebane 3363274031 PURPOSE: To mi authorization to submit the Quarterly Public Hearing Legal Advamserni for publication for the February 25, 2002 meeting. BACKGROUND: The next regular quarterly public heading is scheduled for February 25, 2002. A summary of each item proposed for public heading is providce The first public hearing item noted Is an application from a private indlvitluallentiry and, as is customary, therefore planned for discussion at the beginning of quartady public hearing. Staff is available to research and answer questions prior to the public heading. Recesses: A. Orange County Zoning Ordinance Test Amendments 1. Pierce Morin, agent for Biltmors Homes LLC requests a test amendment 0 Article 9 SIGNS of the Zoning Claimants • Adds subparagraph 1. in the unregulated signs portion of the entrance (Section 9.6) • Would allow a 16 square foot maximum sign to be installed on the same lot as a builder s model home. (Current maximum is 4 square feet.) • Proposal would add a provision requiring a minimum of 12 square feat of landscaping including flowers or bushes surrounding the sign. • The sign would specifically convey information such as builders name, phone number, hours to model is open for viewing and an e-mail address. Pumps €: Article 9 of the Zoning Ordinance regulates signage within the Orange County zoning jurisdiction. Section 88 of the sign ordinance sets forth the types of signage that are not regulated by the zoning ordinance (Signs Not Subject To Permit Reouirarm ntsl. Secon 9.7 of the sign concerns penance to signs that are regulated (Zoning Compliance Permit Reuulmtll. B. Orange County Hazard Mitigation Plan Burpose: In June of 2001, the North Carolina General Assembly passed Senate Bill 300: An Act to Amend the Laws Regand'mg Emergency Management as recommended by the Legislative Disaster Response and Recovery Commission. Among other provisions, the bill requires that local governments have an approved hazam mitigation plan in under to receive state public assistance hands (effective for stutedeclared disasters after August 1, 2002). Hazard mitigation plans will be required to meet the following Minimum Crane:. 1. Community Capability Assessment Requirements: • Conduct an inventory of the communi ys existing and proposed policies, programs and ordinances that may aRect its vulnerability to hazards. • Evaluate the effectiveness of each policy, program and ondinanca for mitigation pu teases. Nate any gaps, shortfalls or conflicts associated with their design, enforcement or Implementation. Also identify any special opportunities which could be capitalized upon. • Determine the community's technical and local capabilities to implement haand mdigaton inbatives. The ability to leverage funding assistance boom of all levels of government as well as contributions by private sector or nongovernmental organizations should be included. 2. Develop Local Mitigation Strategies: Develop a listing of new or revised goals and objectives for hazard mitigation. • Develop a listing of new policies, programs, ordinances or Initiatives that will help achieve the mitigation goals and objectives. This listing should address the full range of tools and techniques available to the community to reduce Its present and future vulnerability to hazards, including but not limited to land use practices and development regulations: the provision of public infrastructure: property, acquisition; structural mitigation projects; Infomnation disseminated; and non - regulatory incentives. • Assign local responsibility for each proposed mgigatlon Initiative and establish target aides for their completion. • Establish a regular schedule and develop the procedures to evaluate, update and enhance the haunt mitigation plan. • Obtain public input on the drefl plan for at least one meeting at the and of the planning process. This meeting must occur at least two weeks before submitlal of the recommended plan to the local governing body for adoption, unless local laws dictate ether procedures. • Submit a draft plan for review to the NCEM Mitigation Planner assigned to your countylcity. The plannerwill review the plan against tthe minirnim anteria .Any deficiencies will be returned to the community and changes should bas made. • Submit a final draft of the hazard mitigation plan to the community's local governing body for formal adoption. • Ensure the plan becomes adopted. Submit a copy of the adopted plan to NCEM. C. Adoption of thin 2002 North Carolina Building Codes Purse_ Based on prior legislative action, this year, to 2002 North Carolina Building Code (International Code with North Carolers Amendments) will became the official North Carolina State Building Cade along with the 2002 North Carolina Residential Cade, Volume 1 -A Adminislratior, 1- CAccesslbNby, Volume 11 Plumbing, Volume III Mechanical. Volume IV Electrical, Volume V Fire Pawyntion, Volume VI Gas. Volume VII Weaker Construction, Volume IX Existing Buildings and X Energy, to replace the Coup to American Building Code Olfldals, One and Two Family Dwelling Code and the 1994 Slandand Building Coda, General Construction. Request adoption of me 2002 North Carolina Building Codes and associated codes noted above by volume, by me Orange County Boats of Commissioners. D. Moratorium on Telecommunications Towers Invoke a six -month moratorium on the receipt and processing of applications for new telecommunications towers on lands within Orange County's jurisdiction. PJMOse: To permit additional time fir review of proposed amendments to Article 8.8.17a (Telecommunications Towers) of the Orange County Zoning Ordinal Proposed amendments may, among other things, address the location, spacing, height, appearance, and total number of towers in Orange County. Opportunities for'co- ocation' of facilities on Individual towers may also be addressed In the proposed ordinance amendments. E. Non - Public Nearing hems 1. Presentation: Triangle Greenprint Regional Open Space Assessment The Triangle GreenPrnt is a joint object to develop a regional open space plan for the Triangle, building on local programs such as Orange County's Lands Legacy program. Phase I of the process has been a regional open space assessment, bringing together open space and conservation professionals from across the region to identify critical natural and cultural resource lands. Representatives tram Triangle Greenprint (which is continued by N.C. Parks and Recreation, Triangle J COILM I Of Governments, and Triangle Land Conservancy) will present the results of to Phase I /Regional Open Space Assessment. 2. Presentation', Population and Demographic Update and quill Personate Using GIs The Orange County Planning Department is analyzing existing demographic components and proposed conditions based on load use to develop a new comprehensive plan As part of the research process, a study of population and demographico has been performed. This presentation will focus on population changes denved from 2000 Census data population and housing linear projections through 2020, and a spill scenario based on maximum market rate growth using existing land use densities. FINANCIAL IMPACT: There is no flnencial impact eseodated with this decision. Advertisement costs are included in the departmental budget for County Initleted items. RECOMMENDATION(S): Administration recommends APPROVAL of the Rams for the February 25, 2002 Quarterly Public Hearing. NOTICE OF PUBLIC HEARING ORANGE COUNTY BOARD OF COMMISSIONERS A public hearing will be held In the Judge F. Gordon Battle Superior Courtroom of the New Orange County Courthouse, 106 E. Margaret Lane, Hillsborough, North Carolina, on Monday, Fetal 26, 2002, at ]'.30 PM forte purpose of giving all interested citizens an opportunity 0 speak for or against the following items: A- ORANGE COUNTY ZONING ORDINANCE TEXT AMENDMENTS 1. Pierre Morin, agent for Bilbnc re Homes LLC requests a tsxt amens ment ro Article 9 SIGNS of the Zoning Ordinance The specific request is to add a section In the unregulated sign potion M the ordinance that would allow a 16 square foot maximum sign b be installed on the same lot as a builders modal home. The sign would speciflcally convey information about the builder and hours for viewing the hose. Pumose: Article 9 of the Zoning Ordinance regulates signage within the Orange County zoning jurisdiction Section 9.6 of the sign contends sets forth the types of signage that are not regulated by the zoning ordinance (Slons Not Subject To Permit Reou'rements). Section 9.7 of the sign ordinaries states that any sign not referenced in Section 9.6 are to be regulated (ZonirO Cmmillarion Permit Required) B. ORANGE COUNTY HAZARD MITIGATION PLAN Purpose: In June of 2001, the North Carolina Cannot Assembly passed Senate Bill 300: An Act to Amend the Laws Regarding Emergency Management as recommended by the Legislative Disaster Response and Recovery Commission. Among other previsions, the bill requires that local governments have an approved hazard mRiga6on plan in order to receive state public assistance funds (effective for state-declared disasters after August 1. 2002). G. ADOPTION OF THE 2002 NORTH CAROLINA BUILDING CODES Purpose. Based on prior legisladve actlon, ills year, the 2002 North Carolina Bulldog Cade (Impermanent Cade wXh North Carotins Amendments) will became the official North Caroline State Building Code along with the 2002 North Cereals Residential Code, Val 1-AAdminishstion. 1- CAccessibiMy, Volume H Plumeng, Volume III Mechanics( Volume N Elechicsl, Volume V Fire Preven( n, Volume VI Gas, Volume 01 Modular Construction, Vdume IX Existing Forebode and X Energy, to replace the Council to American Bulldlrg Cade Ofliials, One and Two Family Dwelling Code and the 1994 Standard Building Code, General Construction . Request adoption of the 2002 ski Carolina Building Cases and associated codes noted above by volume, by the Orange County Board of Commissioners. O. MORATORIUM ON TELECOMMUNICATIONS TOWERS Invoke a six -month moratorium on the receipt and processing of application for new telecommunications towere on lands within Orange Cpunys jurisdiction. Pumps : To permit additional time for review of proposed amendments to Adds 8.8.17a (Telecommunications Towers) of the Orange County Zoning Ordinance. Proposed ameMments may, among other things, address the location, spacing, height, appearance, and total number of towers in Orange County, Opportunities firm - location' of facilities on individual towers may also be addressed in the proposed ordinance amendments. E. NONPUBLIC HEARING ITEMS 1. Presentation: Triangle Geel lot Regional Open Space Assessment The Triangle GreenPtlnt is a joint project to develop a regional open space plan for the Triangle, building on local programs such as Orange County's Lands Legacy program. Phase I of the process has been a regional open space assessment, bonging together open space and conservation professionals from across the region to identify critical natural and cultural resource lands. Representatives from Triangle Gre rni (which is coon inated by N.C. Parks and Recreation, Triangle J Council of Go4emments, and Triangle Land Conservancy) will present the results of the Phase IlRegianal Open Space Assessment. 2. Presentation: Population and Demographic Update and Build-out Projections Using GIS The Orange County Planning Department Is analyzing existing Demographic components and proposed conditions based on land use to develop a new comprehensive plan. As pad of the research process, a study of population and demographics has been performed. This presentation will focus on population changes derived from 2000 Census cuts; population and housing linear projections through 2020; and a build -out soanaoo based on maximum market me growth using existing land use densities. Changes may be made in the advertised proposals that reflect debate, objections and discussion at the loading. Accommodations for individuals with physical disabilities can he provided If the request is made to the Director of Planning at least 48 hours prior to the Public Hearing by calling the appropriate number listed below. The full cent of the changes may be obtained after February 20, 2002 from the Planning Department. Also, the text may be obtained at the County website www co omnpe us at the Aoendas and Reports link prior to the meeting. Ouestlons Wading the proposals may be directed ro the Orange County Planning Department located in the Planning and Agricultural Center, 306F Ravers Road, Hillsborough, North Carolina. Office hours are from 8:00 a.m. to 5:00 p.m. Monday through Friday. You may also call 2962575 (Hillsborough), 688 -7331 (Durham), 967- 0251 (Chapel Hill- Carmoro) or 227 -2031 (Mebene/Grabam). Please ask for extension 2575 or 2585. You will be directed to a sluff member who will answer your questions. PUBLISH: Newsof0i Chapel Hill Hereld February 13, 2002 February 13, 2002 February 20, 2002 February 20, 2002 An Ordinance Amending the Zoning Ordinance of Orange County Be it obtained by the Board of Commissioners of orange County, North Carolina, that the Zoning Ordinance is hereby amended as follows. �dacfkln : Petitioner proposed language in bold to amend Article 9 of the Zoning Ordinance ARTICLE 9. SIGNS 9.1 Intent 9aetl W84 It is the general Intent of this Article to prohaft signs of commercial nature in districts in which commerce is banned: to limit signs in Ue commercial districts in relation to the Intensity of the use of the district and its surroundings; and to control the number, area and locations of signs in other districts. It is the intent of this section to regulate signs on a per lot basis in conjunction with the zoning designation of the lot as described In the current tax roll 9.2 Tell Safety Precautions Notwithstanding any other provisions in this Ordinance, the following practices in rotation to signs are prohibited in order to preserve the safety of pedestrian and vehicular movement: a) No sign shall be erected so that any part of It intmtles into the sight preservation triangle. b) No sign shall use words such as "stop;' "slow; udeutioni -danger", or similar admonitions which can be confused with traffic directional signs erected by governmental agencies. C) No sign shall be erected so Nat, by its location, color, nature or message, it would tend to be confused with or obstruct the view of traffic signals or signs or would tend to be confused with the warning lights of an emergency or public safety vehicle, d) No sign shall contain fleshing lights, except those showing time of day and temperature. 9.3 Prohibited Locations For Sans Except where spastically permitted by this ordinance, all signs, including the supports, frames and embellishments thereto, shall not be located within any 91 7 required setback area or public right of way, nor shall any sign be attached affixed or painted upon any utility poles, any tree, muk or other natural object within the public right of way. No sign shall be permitted on the side street frontage of a comer building, if such building is located within one hundred feet of a Residential District. 9.4 Restrictions On Illumination Etc No source of Illumination on a sign, such as floodlights, spotlights, unshielded bulbs, etc., shall be directly `risible from any stalk right of way. from any residential district or from adjacent premises. Animated, rotating, or other moving or apparently moving installations are prohibited 9.5 Sans Subact to Central Amended caste All signs visible from the public night of way shall be erected maintained, and operated in accordance with this ordinance and other relevant controls unless specifically excepted. Any sign authorized by this ordinance may contain non- commamial copy in lieu of any other copy. Signs not subject to the provisions of this ordinance are listed in 9.6. 9.6 Sans Not Subject To Parmd Requirements The following signs are not subject to the permit requirements ordinance: a) Non - illuminated signs not exceeding 2 per lot and 2 square feet in area, of a non - commercial nature and bearing only property identification numbers and names, post office box numbers and names of occupants of the premises. b) Flags and insignia and signs of any government, when displayed in nnection with a non- commerclal activity. One flag of the United States displayed In connection with a commercial activity . C) Legal notices, identification and informational signs and traffic directional signs erected by or on behalf of a governmental body. d) Integral decorative or architectural restores of buildings, except letters, trademarks, moving parts or moving lights. a) Signs directing and guiding traffic on private property, not exceeding square feat each, and bearing no advertising matter. Amandedtrve45 Signs. not exceeding 16 square feet in area and limited to 2 single, faced signs or 1 double -faced sign at each paint of egress, giving the name of residential subdivisions, multiple family housing developments, or mobile home courts. 9 -2 g) Internally lighted or unlighted church bulletin booms and identification signs, not exceeding 1 per abutting Street and 16 square feet in area M1) Signs not exceeding 64 square feet In area, advm8sing agricultural products produced on the dermal if the lot Is not part of a bona fide farm. i) Unlighted directional signs of non-profit organizations not exceeding square feet in area, that bear no advertising matter or logo. J) Temporary real estate signs for Iota of less than 5 acres, a single sign on each street frontage may be erected. It shall not exceed 4 square feet in area, and may contain the message tat the property is for sale, lease or rent and the name, address and phone number of fire agent For Iota of 5 Some or mom in area and having a street frontage in excess of 400 feet, a second sign not exceeding 32 square fee[ In area may be serrated. k) Temporary construction sign. A single construction site identification sign shall ba permided. It shall not exceed 32 square feet in area, and may contain in his message idemiilcation of the project, its owner andlor developer, amhhect, engineer, land planner, landscape- . ambitad, contractor and subrnntractors. Such signs shall not be erected prior to Issuance of a building permh. 1) N ubdv' o with more than l builder, a single temporary shall may be s erected to tivert" ilf builders model It shall not exceed 18 square fat and may contain the builder's phone company name, b homes that the model is Open tl eqnall address, It shall also have a minimum perimeter landscaping of 12 square feet containing a mix of shrubs and flowering plants. 9] Zodno Compliance Perrot Required Before any sign, except those specifically exempted from such a requirement, shall be traded or structurally elthi a Zoning Compliance Permit must be obtained 9.8 RESERVED 9.9 Determining the Number of Slans a) For the purpose of determining the number of signs, a sign shall be considered to be a single display device containing elements organized, related, and composed to form a unit Where matter is displayed in a random manner without organized relationship of elements, each element shall be considered a single sign. M b) Without limping the generality of subsection (a) above, a multi -sided sign shall be regarded as 1 sign. Unless specifically permitted elsewhere no more than 1 ground or pole- mounted sign having not more than 2 sign surface areas, each limited to 20 square feet, may be erected on any 1 lot. 9.10 Computation of Sian Area a) The surface area of a sign shall be computed by including the entire area within a single, continuous, rectilinear perimeter of not more than eight straight lines, or a urcle or an eclipse, enclosing the extreme limits of the writing• representation, emblem or other display, together with any material or color forming an integral pad of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed, but not including any supporting framework or bracing that is neatly incidental to the display itself. b) If the sign consists of more than one section or module, all of the including that between sections or modules, shall be included In the computation of the sign area c) With respect to three dimensional or multi sided signs, the surface area shall be computed by including the total of all sides designed either to attract attention or communicate information. d) The sign surface area of any sign located on the wall of a structure where the closest element of the sign is at least stay fast tram the street center line shall be computed by multiplying the true sign surface area subsection 9.9 (a) by 0.5. 9.11 Permitted Signs eweod varen SEE TABLE 9.11 PERMITTED SIGNS, SIZE NUMBER, HEIGHT, AND LOCATION OF 9.12 Miscellaneous Requirements a) If a lot has behinds on more than 1 street, then the total sign surface area permitted on that [of shall be the sum of the sign surface area allotments related to each street (as determined in accordance with district in which the lot has fmnfage). However, the total sign surface area that is oriented toward a particular street may not exceed the portion of the lot's total sign surface area allocation that Is derived from frontage on that street. b) Signs for home occupations shall not exceed l per lot and d square feet per sign in the R -1 and AR districts. The sue in all other residential districts shall not exceed 2 square feat. 9-0 9.13 S' nSurvev Required and Compliance Deadlines Set The Zoning Officer shall make an Inventory of all signs not meeting the requirements of this carbide. This inventory, which shall include all land within the zoning jurisdiction of the County of Orange, shall contain the location and a description of the sign and the name and address of the owners) of the lot on which each sign is located, as termini in the current tax roll. Additionally, for each sign, the Zoning Officer shall note the reasons for the determination that each sign falls under the previsions of this section. Upon completion of the inventory, the Zoning Officer Shall notify by certified mail the owners) of the lot which each sign is located of the determination 95 co c) Outdoor advertising signs shall be considered principal uses of land and shall not have other principal uses on the same lot. Amended d) Outdoor advertising signs shall not exceed one sign every thousand arose (1000) feet measured In a radius from the sign. e) All signs shall comply with the construction requirements of the North Carolina State Building Code. Trailer mounted signs do not meet these standards. Ameoaaa f) Signs identifying any non - residential use permitted by nght or by vstaa special use penult In a residential zone shell not exceed 15 square feet in area and shall be limited to one single or double faced on- promise sign per street or mad frontage. No sign shall exceed six (S) feet in height. Height of the sign shall be measured from the average finished ground level to the highest point of the sign. Measurement shall not be taken from the highest point of a mound or berm at the sign site. nmw.aea g) No more than 3 signs totaling 9 square feet in area are permitted on 113(84 each residentially coned lot In connection with elections and political campaigns. Such signs shall be removed within 7 days after the election or the conclusion of the campaigns- In rases of second or subsequent primaries, signs must be removed 7 days after the concluding election. Ameni h) Within the Major Transportation Corridor (Ml District the following W41M additional requirements shall apply: 1. Outdoor advertising signs shall not be permitted in the MTC district. 2. Permitted signs within the MTC district are limited to identification and incidental signs. B. Within the MTC district the maximum area of any sign face shall not exceed seventy -two (72) square feet. 9.13 S' nSurvev Required and Compliance Deadlines Set The Zoning Officer shall make an Inventory of all signs not meeting the requirements of this carbide. This inventory, which shall include all land within the zoning jurisdiction of the County of Orange, shall contain the location and a description of the sign and the name and address of the owners) of the lot on which each sign is located, as termini in the current tax roll. Additionally, for each sign, the Zoning Officer shall note the reasons for the determination that each sign falls under the previsions of this section. Upon completion of the inventory, the Zoning Officer Shall notify by certified mail the owners) of the lot which each sign is located of the determination 95 that such sign falls within the provisions of this section. Such notice shall also include a copy of this Article, and the name and official address of the Zoning Officer. (See Article II). ameneee Upon determination from the sign Inventory that a sign is non- conforming, vsrea the following penalties are applicable: Within one year of the mailing of such notice of non-conformdy, each sign which interferes with pedestrian or vehicular safety (Sec 9.2) shall either be altered to bring such signs Into compliance or be removed. Within five years of the mailing of such notice, all other signs not in compliance with other provisions of Artlde 9 shall either be altered to bring such sign into compliance or be removed. Any person violating this ordinance subsequent to the compliance period shall be guilty of a misdemeanor and shall be punished as provided in G S. 144 Secfinn Two That this oNinance shall be effective upon approval. NOW THEREFORE BE IT RESOLVED by the Board of Orange County Commissioners that the proposed Tent Amendments be approved. Upon motion of Commissioner , seconded by Commissioner the foregoing resolution was adopted this the _ day of 2001, I, Beverly A. Blythe, Clerk to the From of Commissioners for the County of Orange, North Carolina, DO HEREBY CERTIFY that the foregoing is a time copy of so much of the proceedings of said Board at a meeting held on . 2001 as relates in any way to the adoption of the foregoing and that said proceedings are recorded in Minute Book No. of the minutes of said Board. 2001 WITNESS my hand and fire seal of said County, this day of Clerk to Board of County Commissioners 9 -6 � ) ul a - ;, =.,;r- = :•,�,,,! o ,6 ); |..,,,,,......., .r.l.l.,. \(° 70; i _ \ ,1,,;• ;�l, ` ° ` ƒ\ / §)( / % � ) ul a � DRAFT DRAFT Orange County Hazard Mitigation Plan Introduction Nat lhvxdsuofmwresof Weea 'snaturalsystema cathoughtheyarenotis predictable, they are as movilable as the using and salting of the sun. NzsuralbezaNs dawaga the itsnh's eaviromnant but the'finwml announcement u ®eaialy eacupaefive from the forces of wind, one fine and eerlh and can mgmeme win resiliency, rousing habitat and mosymems wtime for the next immersion of plant and bound life to begs auto Txeity iim form castanets, is uod as esiM1 gr Naure and oadaxisus human aclivity in the term ofbuiWings, infraatmcwre, agriculture and other land uses are momsi intlss Pet tonWedesnaclis and annual menstruate niece Wtht; mutual suaselewted by humds and dnd oa moov Wyever a long mvironftim es impacted by amdurnl hazard efm naova only ova a long Period of time turnaround , most social and emnnmic mat. In second years, the Eeyuency and impact of natural diaaslers has increased not because seemed hismands Oman more hesitantly but because more pimple are choosing w l i va and work in locati ons than put them and their properly at risk. Vein Is natural hazards cannot be Pm'mted, local mmmwities can aw varims ways to reduce the samembdIty Of People and property, m damage. Communities cm reduce exposure; to Nmre remsead humds by anaging the location and counterman of both the existing and future built mviromnenl. By ushtg location and construction truJamiques, a community cm temple ncgativc impacts and reduced flume damage to both humor lien and taroPeey. Preparing for wanted hazards involves nlab4shing a compsehmisive anagancy rmnaKmrm[ system consisting of the f hoeing few compoundss activists: I. lereparesiness xmiviticc uvdcrukm to improve a community's ability to respond immCGatcly afteradisasttt. Pramedmsszclivitiesincludethe dwClopman of emergency opemdonal guides and training ofemcrgency personnel. 2. Response activitim designed to meet the immediate veetla ofthe din eater victims. ]mmomw activities begin dating the diseases that includes rescue, f law and emerymcy medial operations, evacuations and mass sheltering. 3. Aenovery activities begins afar the "wind stops blowing', Theseactiviaaarc designed to rebuild thecommmity to pressman conditions. Such activities include repairs ro infraslrvewm, public facilities, matoretion of essentials seartanxis and govemmmt he ilities. 4, 31higation activities are desippm to nedmc or eliminate damages from the future hazardous axon. Mitigation activities models relocation ofstrumance out of flood pane space, buyout ofrepetive loss flood homes and elevating casting suuchares above bane flood devadons. These activities can occur before, during and after a dlsasmr and overlap all phases of emergency management Why Hazard Mitigation Planning As the costs ofdisastas continue to rise, local governments must find ways m reduced hazard raa6x to their communities. The et£ots made to reduce hazard rues are compatible with c anummi ty pals; prmtection ofIifs, health and papertyf0r safer concerniantics. As communities plan for new development and improvanmu in existing in(maaucmre, an opti on am and should be an important component of the planning effort. This means taking action to reduce or eliminate low -rem risk from hazards and t it action; Hazard M i gat is the psectice of reducing risks to people and property from commit hazards. it includes both structure intersections such a building muss end nonmucrurd measures such as prosecuting development in flood areas. Purpose of the Joinu The easmtial Purpose 0fHazmd Mitigation Plowing are: topromathehedfh, safety, and ecowmin security ofrpidents by redwing the impsete ofnaNral hazards, idlueoce fargveremingidb0ul put programs. exma,prove commutdty .eligibility for govemmen[aid and gumtprogmme. he June of2001, the North CaroNua General Assembly reason Senate Bill 300', An Anm Amend the laws Regrading Emergency Management as recommended bythe Legislative DisisterRostionso and Rec0vary Commission'Among othxprovis this bill requires than food govmweNS bays an approval hazard mitigation plan coder in receive stook public assistance. finds (effective for state- decl'nted disasters after August 1, 2004 In OCdher 2000, rho Proodent signet into law the Imads Mitigation Act of 20M (Public law 10 6 390) to mrend Am Robert T. Stafford Dusater Relief and Emergmoy Assistance Act of 1988. The Planning Process Orange County created a committee with the Planning Depamnaut as the lead agency and assistance from Emergency Tanagemen to assist with compipng the plan. Staff from other deparenents included Building Inspection, GIs, Tax movements and Municipalities. Public Education and Forums Information and education on Hazard Mitigation planting plays an important pan in preparing commonly understanding and support for hazard midgicamn The mitigation planning pdcess senses to publicize hazed information end create a forum for discussion 0f how host to balance file public interest and private property rights.. In orderb educate and solicit public participation in the planning pmass, the Orange County Planning Board will Fold public Lemma to amount property owners in understanding Barad mitigation planning. Board of Commissioners Review and Adontion Prom the recommendation farm his Planning Bond, Me Planning Departments sloop schedule a public hearing before the Brad of Commissioners on the petition according To the procedure owhom in the beano review process . Planning Goals Orange County planting goals ore statemwts Net set prionYes for reducing musceptibilily b nalurel anti tecNwlogicalhazods. The goals carve as Ne basis for davelopmmt ofLre mare epecile play objeetives and suetegies. TLese gaols me: • To protect of kill health, • To protect property and common dana g e. • Toincrease outranks public rfrimkana utilities, activities, • To adopt local Public plans resist In, oodmmwipo • To adopt locaLordinan! comps ybuyers resist May property planning, oate • To inure Just founded! alproPedY boyars are notified N #VmpmlYislocated in Dtt re the co tad no beussbihtym shmaisadera. • Thane goals are Frond hoer eon em be revieedN meet no futrue needs of Me county. Mitigation Strategies and Policies The snatagiae an nee( Me goals and obicativoa ill be categorized Into five different groups: l) Prevention, 2) Property Protection, 3) Natural Resource Protection, 4) Structural Projects and 5) Public Information. Implementation of Plan Describe the implementation process for own of Ihn mitigaton po foes Indicate Me parsla or department that will be respocsible for implementation, darling and completion dates and funding wron-es (m criminal funding sources) for crop policy. Monitoring, Evaluation and Updates of Plan Local r&dels involved in Me hazed mitigation planning, must monitor the plan to ninceram Me eQenivaonss, fmplemmsdoa pmc ss and recommend Towne changes that m ry need N be incorpmamd. Auer the Haven] Mitigative Plan has been developed aM adopted, it is imperlml to continually track the precesootNr mitigation action.; and evaluate how the implementation strategies canlawed m the plaawork. The Director ofOrmgc Comity's Planning Departmeat (or Bagnmc] person) should torso as Nhtigaboa Commons of the plan and assue updating the plan on an annual (3, 4, 5 years) basis. no Elai (Board stag conanimw) should meat on the recticar dam and prepare a report of the status of Ne mitigationprogress. This report should include. areview of the goals, objectives, accomplishments, revisions, Rise why my objection not mot, why pry ads maybe behind schedule, recomme ambons ter new pryeck and review new disasters Nat may have occurred_ Appendix A: Hazard Identification and Analysis Introduction Orange County is blessed with an abundance offish neural resources, assailed and as vital as the purple who live here. This bounty provides the county's residents with wonderha place to cull home, but Nee are also inherent dangers, From time to ban, mincers, winds mppled twos, severe winter atoms imm abused moron, heavy miss from NuMastosms causes flooding. Storms, hoods and uNdfires are apart of the neNral balance ofNe emiwunent. But when such events cmurwhere people have made theirhames sand built Weubminesses, Nereml[s can be ticvaslating. Natural avd mclmelogical M1azards con wmskhearoc in and ms ansHaned communities, supdng Ne Flow ofgoods turd services, datroyingpropxly end dlNrg people's lives. Hazard Identification Orange County is aminerable to anumba of natural haysrds including hurricanes, poetics nonseasonal mr'eastecs,thundemmrma severe winter sta=and wildfires. TescMok ical bazmds such as ohomical spills, plane mashes, or dam failures can be as import as mutual homes. Althe is each harerd coment be predictal, they can be loss disruptive to amities with hazed mitigation placating. Each hazard is unique m Orange County in must of likelihood of occurrence. impact and fisluency, Explanation of Terms Types Of Haards: Gillette County experecams many differont typ® ofnatum hazards. Some likely them mile as b occur. DiReferd boards call for dificrent hazard omission nine. TTe preferred approach is to consider ell she hazmdst INreat®Orange County end focus on those [Nat pose the geener risk. 1] Likelihood of Ouurzence: Estimate line likelihood of Bart type ofbaaazd according m Orange Comfy. free atwote is based on the local history of the events. ), Highly Likely. New 100% probability th she usat year ➢ Likely: Between l0% -100% probability in We most year, or at lean one chance in the next tee yeas.' e Possible: Betweenl % -10% probability in she next year or at lean one nhwoe in the nett 100 yeas. Y Unlikely: Less than 1% probobility in the next years, or less W® we chmtce in We next 100 years. Location: Cerutn aside, such as floodplains and creep slopes, are more prone to Amends Wan others . Manys record arereddilyideek whle ov maps. cover as a Ne aeon Net oremoet migration to Caen netwel tm end mak whether they coverasmall, medium, or largepmpodion of Comes ('awry fLZam Impact. Some natueel baeard i have greater imvahs Ihim peters, but omor infiem enty (severe earthquakes) aml others hazards occur awuslly or several time a year but cause Ices eamags (WUVderno ®a). noImpan is a combination oftee magnitude of the event, how large an area within the mmmunity is affected and she amount ofhumw activity in that area. ne following chart explains have Nc impact is measured. Magnitude Severity Catastrophic Atom Caen 50% Multiple deaths, complee shutdmw of facilities for 30 days or more 50 %ofpropevy dame ea. Critical 25 to 50% Multiple severe mjunes complete shnYdown of critical facilities foe 2 weeks, more Yhan 25% ropen damaged. LmItM 10to25% Some iniunes, eemplete shoraoven referucal facilities fermore than aweek Mme Wan 10% of property managed. Negtigfble Less thw 10% Minor in terms, ®rdnal quality of life lmpad, Wuldawnof critical hadmes fer N -hours or less. Luse than 10% of property is sonorkly damages. Orange County Hazard Identification and Analysis Huard Likelihood of Area Alll:med Impacb Huard Occurrence 'SmelVMelium Catesttophia/Cntical Index and Lar p GmitedMe ^II ble Priority Hurricanes Possible Large critical Low Floods Possible Large Negligible High Tornadoes Unlikely Medium Limited Moderate IX Nor erster Unlikely Medium Limho&Negligible Low H Thuadasm ®s Highly Likely Large NaglgiRle Low W Severe Wiener Likely Large Negligible Moderate Stmm k Wildfire PosslbkAhdikely Medium Negligible Low ti Tech Hisazds Chormeal Likely moment Lmited Moderate s ale Riven Hasim Possible Large Limited Medium Dam PelNry M Piave Cmah Possible 1 Smell Limited I Low Data Souxces: North Carolina Emergency Management National Weather Service HISTORICAL SUMMARY: Hurrirurnes have offinnel Ormge County wiW the most recent being Floyd (1999) wtiW damages exceeding$ . It carsod major damaged to immunity, businesses and in6aahuchve that impacted the crummy. PIaolmgbeing tine largest cause ckdlat damage in O=F =ly is emrsed when drainage basins me mt capable to withsteM large amounts of rem no a short period of 19 ttrnc (thundeesmmis} To July 20M, a shopping Ceuta tad aparki complex were flooded with losses ova $2 minion dopers. Tomahawk have struck with little war warning m ulrn tldzem to protect themselves. A tornado occurred in May 2000, which damaged 55 mobile homes, 80 residential homes and caused several was of debris. Secure winter mature can quickly impact and immobilized the county _ With roads blocked, power outages and possible loss of critical services, it cm pose m immediate threat to loss of life. The last severe winter storm to impact the society was 2000 whm 20 i lies ofmow and ice fell, Dollar manages were With increased home development in malnorable wooded mess, a wildfire will cause heavy losses to homes and firmly, structures in close ptonmity of wooded mars are at a gmatcr risk to wildfires tom homes in poor =as Techtmlogical hmards can impact the county army ways, closing roads, power outages, Appendix B: Assessment of Vulnerability Introduction: Vnlvsmblhty to anmtml hazard can be defined as the extent to wluehpeoplo emarlmce and prodproparrydamage Gomzrm. The These feltmas emre years and property damages s, when the "but ex Ththe impact co Nkltmry smagaa m overcome. It is important to technological extent the Faz.aNs. Vulnerability b hoards can be assess both present and Ntpe mass. The mrrmr level of development and i otartme gametes aset ofeondh ons, which results In every area of me communi ty being vulnerable to assay hazard. This level will charge as to future implemdewe of population, development and whether the community u w da or hpiy.xi hazard mtmahon. omsaea .00, i .+era a'n".,�na i.,(.,.m) zo ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 5, 2002 Action Agen a Item No. SUBJECT: Community Development Proectfor Rogers Road Watering Connections DEPARTMENT: County Managepriousing& PUBLIC HEARING:(Y /N). No Community Development/ECOnomic Development ATTACHMENT(S): Draft Assistance Policy w /Project Area Map INFORMATION CONTACT: Application& Eligibility Codification Form Rod Varian or Paul Thames, aft 2300 Estimate of Loan Program Costs Tare Fill en 2492 Approved Minutes tram 10101101 BOCC Dianne Reid, a #2326 Work Session Draft Minutes from 11113101 BOCC Work TELEPHONE NUMBERS: Session Hillsborough 7324181 Chapel HIII 968-0501 Durham 688.331 Mebane 336327-2031 PURPOSE: To consider approval of a granVloan program for the funding of connections between eligible properties and the main walerine installed by the Orange Water and Sewer Authority In the Rogers Road neighborhood. BACKGROUND: At their work session on October 1, 2001, the County Commissioners reviewed recommendations received from the Solid Waste Advisory Board regeNing funding of subsequent elements of the Rogers Roar Neighborhood waterline project The Board of Commissioners had already appropriated in FY 2000 -01 a total of $675,000 in the Solid Waste -andfill Operations Fund to cover the Bret phase of the project - the Installation of water mains in Ore Rogers Road community. The Orange Water and Sewer Authority is managing that construction project under an agreement with the County that was approved by the BOCC in April 2000. Construction of the water main is now complete. At their November 13, 2001 work session, the BOCC received a repot from staff on possible parameters of a County- funded program that would provide grents (or under certain circumstances, low- interest loans) to property owners in the Rogers Road watching project target area. The costs of the remaining elements of this public water supply project are accounted with individual residences being connected to the previously funded water mein construction. These costs include OWASA availability fees and water maters, plumbing from the water meter to the house, Interior plumbing, and payment of monthly water bilk. The BOCC confirmed at the November 13 work session their desire to implement a grant program using resources of me County 's General Fund that would directly subsitl¢e for eligible applicants the costs associated with installation of laterals, availability fees, and meter fees. The BOCC does z not intend Mat the program address the costs of Internal plumbing impmvements or monthly OWASA water service charges_ The BOCC also expressed interest in consldenng establishment of a program that would provide low- Interest loans for laterals, meters, and availability fees to persons not meeting the means ten for grants. Staff revised the accompanying draft "Assistance Policy for the Rogers Road Waterline Connection Pregram , originally presented at the November 13 work session, to address various points and questions wised by Commissioners at that work session. Staff will briefly outline the major points of the proposed grandam program, and comment on how staff has responded to Commissioner inquiries in the revised draft policy. The policy still contemplates a two- phased implementation process -Me first would address grants to those requiring the most economic assistance and the second would address potential bans to other applicants. Stag estimates that a wide majority of property owners in the target area will likely qualify for straight grants, rather Men loans. In light of this estimate, and the comparatively greeter complexity, time, and effort that would be associated with administering any loan program, staff recommends that the Boats consider implementing the grant program now, and hold off on any loan program pending staff assessment and report back to the POCC concerning the apparent need for such a program. FINANCIALIMPACT; As noted above, the BOCC has already appropriated $675,000 from the Solid Waste /Landfill Operations Enterprise Fund to cover the water main construction project (the BOCC recently approved an additional MOOOO appropriation tram the same source to comer the cost of three change orders). The impact of financing for potential lateral lines, availability fees, and meter fees Is outlined below, The County Engineer submitted a report to the Landfill Owners' Group in January 1999 that outlined potential costs to offer community water service benafhe to the Rogers Road community. According to data gathered for that report, there are 119 habitable structures located in Me community. The total estimated cost to provide individual service lines to all of the Identified properties was $257,000. This amount Included availability fees of $85,000 and Installation of lateral lines from the meters (Including the cost of the meter) to the individual homescif$162,000. Several developments since the January 1999 aspect have led to Me following revisions to those met estimates. • After discussion of the report, the Board of County Commissioners decided riot to provide nuke to parcels 30 and 115 through 119 bringing the total eligible parcels to 113. Ninety - six existing habitable structures located on the eligible parcels would potentially receive water service. • The County Engineer based the availability fees(identifed above) on 1999 OWASA rates. Since that time, OWASA has implemented a new fee schedule that decreases Me availability fee for homes with 1,300 square feet or lase to MOO per home. Of the 96 habitable straehlres outlined above, 78 have 1,300 square fee or less. _ • Total estimated costs to install lateral lines (identified above) remain the same. Taking into amount the developments outlined above, the current cost projection for the water service benefits is roughly $185,000 - about $fit 000less than the January 1999 estimates. Staff estimates that the majority of residents in the mmmunRy, (about eighty percent) will meet the eligibility requirements for grant funding (outlined in the proposed Assistance Policy). In other words, estimates are that about 76 residents would be eligible for ground. Staff recommends that the Board approve funding for the project in two phases: • Phase l would bethe implementation of the grant program. An appromimon of the Countys fund balance (in the curtentfscal year) would finance this initial phase. Phase ll would provide for the loan program and would be Incorporated In the County's 2002 -03 fiscal year budget. Phase I — Grant common Based on the revised cost projection of $195.000 and the assumption that eighty - percent of the residents will meat eligibility requirements, staff estimates the cast of Phase I to be approximately $155 000. Since the installation cost of the la teral lines is based on individual property characteristics, this cost projection may fluctuate slightly over the course of the project. Should that be the case, and should it result In a higher cost, staff will report to the Boat and request additional funds to complete Phase 1. The County's Housingand Community Development Once would administer the grant program. Phase II — Loan Pronoun The potential up -fmnt water service cost of the loan program would be approximately $39,000. The water service wet calculation is mused on the assumption that twenty percent of the residents (16 residents) will meet eligibility requirements for fine loan pogrom and that all eligible participants apply for loans at the same time The County's EC»nomio Development Department would administer the loan program. Staff has prepared an estimate of the one -time and ongoing annual costs they belleve might be associated on a per loan basis that relates directly to the staff time needed to administer any loan program. The total loan program administrative costs are not now known. They will Include the cost to incorporate the loan program into the Orange County Small Business Loan Program Company or tc establish or identify another entity to make the loans. It is likely that some qualifying Indivitluals will apply for loans if funding for Phase II is available. Over the net few months, staff will gather information and provide the BOCC with a funding plan for Phase II be be included in the 2002 -03 fiscal year budget, if the Boat indicates a desire to do so. RECOMMENDATION(3): The Manager recommends that the Boar: 1) review, discuss, and modify as necessary the proposed Assistance Policy; 2) approve for immediate implementation by staff the policy as it pertains to grants, 3) and suspend formal approval and staff implementation of the portions of the policy insofar as they pertain to the proposed loan program, pending further staff assessment and report to the Board in May 2002 regarding the need for County backed low interest loans and the practicality and cost of implementing a loan program. DRAFT January 2002 County of Orange Assistance Policy For the Rogers Road Waterline Connection Program Pupee This program provides funds to connect residents of the Rogers Road community to the main water line installed in the vicinity of Rogers Road by the Orange Water and Sewer Authority (OWASA) under its agreement with Orange County. The Rogers Road area is delineated on a map attached to this policy as Exhibit A. These connections will be provided in the form of laterals from to water main to existing plumbing at each eligible dwelling unit. The associat ed OWASA availability andfor msferfess will also be included in the costs of connection. The County Commissioners all provide funding for this purpose through appropriations in the County's General Fund Both the grant and loan programs will be available for eligible properties for which the pertinent application materials are received no later than December 31, 2004. The County Engineer will serve as the technical consultant for this project. Current plans are to solicit bids from local plumbing contractors to Install the water connections with the oversight of the Engineer. In order to achieve economies of scale in plumbing costs, connections will be completed in groups of at least 15 to 25 where possible. This Assistance Policy describes who Is eligible to apply for assistance and what the terms of assistance are for this program. Eligible Anglican Applicants for program funds must prove that they own the property to be served Non- profit organizations with properties in the Rogers Road area will be eligible to apply for funding under this program. Pamela not plated for development as of January 1, 2002 will not be eligible far this program. • Applicants must not have any overdue loans or loans in desaull from the County of Orange. • Applicants must have paid all outstanding property taxes. In the case of rental property, the Investorpwner must provide written agreement to participate in the program. Aoollcatign Procedure Applicants for assistance must complete an application. (A Sample form is attached.) Applications will be accepted at the Housing and Community Development Office at the Southern Human Services Center in Chapel Hill and at the Whitted Human Services Building In Hillsborough by appointment only. To make an appointment, homeowneNtenants may call (919) 245-2490. Proof of ownership and family income will be required. Income will be defined as the gross amount received annually from all sources by every person residing in the dwelling, Including wages, pension, Social Security, interest, rent, dividends, etc. A third party must verify all family income. Applicants eligible for grants will be required to execute a grant agreement. Those ineligible for grans will be referred to the Orange County Economic Development Commission for consideration of their possible participation in the County- sponsored loan program. Terms of Assistance 2001 Income Limits . for the County of Orange 1 813.800 523.150 $36,750 2 $15950 $2fi 7W 14ZM 3 $P a50 $29]56 $<]2W 4 819850 533050 $525W 5 $21,400 535]00 $5ap00 6 1_$33,000 536.350 _$60W0_ ] $24,800 641,W6 $65.1m e $26200 543650 $69,3W 'The income limits are based on the HUD published FY 2001 Median Income of $56,100 for a family of four in the Raleigh- Durham - Chapel Hill Metropolitan Statistical Area. Median income is established once yearly, subsequently the income limits for this - program will be adjusted annually In accordance with the published median income. Phase I —Grant Program For applicantommants with household Incomes that fall 80q and below of me area median, assistance to these families will be provided in the form ofa grant (Sescbart above.) Applicants In this category could fall in the following configurations. a. Low Income Homeowner b. Low Income Tenant - LowlncomeLandlord - a Low Income Tenant- Over Income Landlord d. Over Income Tenant— Low l tome Landlord All landlords participating in this program will be required to agree to a rental cote agreement that allows a reM increase of no more than 10% each year for a period of Five (5) years after connection an the OWASA water system. NI grant recipients will be required to execute a Grant Agreement with the County. Phase II - LowJnterest Direct Loans For applicants with household Incomes that are above 80% of the area median. assistance to these families will be provided in the form of a IowJntereat amortized loan. The maximum term of the loan will be five (5) years. The loan will be secured by a used of trust and promissory note. Loan Processln The Orange County Economic Development Commission will trainers and service loans to Rogers Road applicants with household Incomes that are above 80 percent of the areamaden A loan review committee, presumably the Orange County Small Business Loan Program Company Boat of Directors or the Board of a newly created ornprofit corpomtlon, will review to application and make recommendations to the County Manager, who will have final authority. The EDC will relate the loan evasion to the applicants and draft a commitment Iefiedrelectlon letter, as appropriate. Additional loan responsibilities will be handled as follows: Closing Pre are Gleam documents Attorney under contract with EDG — Li.wrmnate and arrange loan closing Attorney rRecord deeds of trust Attorne _ Servicing Prepare paperwork for flies EDC Staff Pre are mummury bills) process bayments I EDC Stan Prepare status re oink for can committee EDC Stan Prepare annual Status reports for Be" of County Commissioners. Loan committee Collections Consult with borrower on any late ECC Staff savirrents Visit bamower fo by to work out payment EDC staff arrangements Donlact attorney for collection EOC Staff, wit loan committee authorzation Confidentiality. To the extent permitted by law, all information in applicant files will remain confidential. Access to to Information will be provided! onlyto County employees who are directly involved in the program, to Orange County Boat of Commissioners, the Orange County Small Business Loan Program Company Boat of Directors or the Boat of a newly created nonprofit corporation, and the County auditors. Summary information will be provided to other citizens upon request. Conflict of Interest No officer, employee or other public official of the County. or ember of the County Commissioners, or entity compacting with the County, who exercises any functions or responsibilities with respect to the Rogers Road Waterline Program shall have any interest, direct or indirect, in any contract or subcontract for work to be performed with program funding, either for themselves or tale with whom they have family or business ties, during their tenure or for one year thereafter. RalaOVas of County employees, Commissioners and others closely it a rtifed with the County may be approved only upon public disdosure and approval before the County Commissioners. Non - Discrimination. All activities will be conducmd In a fair ,open and non- discriminatory manner, entirely without regard to race, creed, sex, color or national ongin. January 28, 2002 Orange County Landfill Study Area Rogers Road Neighborhood Parcel Information Key Map Sale ;" =400' A^9ere Had Waunlna Mine Waves Are. ^� PaVerfles Peripheral io xoaeia Na communlry Man Freest Haan & 8"@rFr mwnO annular Nw aNu w .n w..w.. Iww am -1 Man lVNG6C6GM1S`kSCEkSS:GAi3WATPmuF P&p1PCT ate lmmme #'£H Fhd6 Ca�'egtceh adR2 _ Nemevxmeowam1e16'mt rm.last) Stree[Atltlms: GN t Hme PFOV. Wod Pnmw V Me APPllevvtwv rchrtedbY'��eneetbu WnslF, eomplerc the4ellwvlug Gnme�Wam'. ReLEwelvPm Ownv. N ' 1 Mw,WM1, HN ' W10 P PeLWrtwH t YYY p Gwev lnmme N'mk Teble ➢oWn /HOUeeboM Mmbul MOMII b 8( LvE Refiremem Pxmlvn I Z 3 SSoti Ppll w[ 'O e' elNlrcome P ma r11O s Imx s mmen I rvg `m aml.s�nlo � ei -la aA.11 aaxo,arow b.e„m.. mm A,mml a ne �� i6 e6P map+hn' ry �..m.aaveru.+>ava�aa awkove^�v:m „up.a,.ry.,u�yk«snM.p '. -:!j E» mrtw.m.s.o�:amwwaewmvum'.un�EeFo- mb ssa+easmPa*+ =� aaernFa asws�e Pmeau.ab:�a ne.��.rr*aaaevnwwx�xro ', �,�w...arceava, mama... �.. a., m... o= aa�. romua .www ®we.>.«.mwa.�.«avcanm.w�u q� V N P w Wwv+a *m hvemexiu+rweW.wxm. 99 G S 9 msan aamfivthw�m.a.wmAyeoawewn m osFme.nuammRkmVMmNtlm. aa+o'5rw.htnuJ. '� tj n968Ba3umu638 �aF+ rFA peaveysyp�mopuep qam u# S§g.Il1ab aid 10 Estimated Costs of Loan Program for Rogers Roatl Waterline Connections January 2002 Assumptions: Twenty percent of residents (18 applicants) with incomes over 60 percent of the area median apply for and receive loans. Loan amounts are assumed at $2,167 per applicant. Hourly rates (includes fringe benaFlts): EDC Director $35 /hour EDC Administrative Assistant $171hour One time costs: Processing (@ 1 houdloan. EDC Director) $ 630 Closing (@ 540011can, attorney) 7,200 Setting up file, billing (@T5 mr/loan, EDC Armin Assistant) 459 TOTAL $8,289 Total per loan $ 46050 On -going costs: Billing and process in payments (@ 5 narrational EDC Armin Assistant) $1,636 Monthly status reports (@ 1 M1rlmD, EDO Armin Assistant) 204 Monitoring (2 hrsrynloan, EDC Director) 1,260 Collections (assume 20% delinquency, or 4 loans), (@ 5 hrelmolloan, EDC Director) 840 (@ 1 hr /molloan, EDC Armin Assistant) 816 TOTAL $4,956 Total per loan $ 275.34 Potential Off-Setting Revenue Interest (@ 3 -5 %of loan amount (At average of 4 %, approximately $85 per loan) APPROVED 1116A2002 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS WORKSESSION OCTOBER 1, 2001 The Orange County Board of Commissioners met for a Work Session on Monday, October 1, 2001 at 7'.30p.in. Jn the Government Services Center in Hillsborough North Carolina. COUNTY COMMISSIONERS PRESENT: Chat Stephen H. People; and Commissioners Margaret W. Brown, Moses Carey, Jr., Ali" M. Garth and Barry Jacobs COUNTY ATTORNEY PRESENT' Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link, Jr., Assistant County Manager Rod Visser and Clerk to the Road Beverly A. Blythe (ell order staff members will be identified appropriately below) NOTE: ALL DOCUMENTS REFERRED MIN THESEMNUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERK'S . ALL RECORDINGS OF THE MEETING WILL BE KEPT FOR 5 YEARS. OPENING COMMENTS This meaning was so be held on September 11 bid [ecause a Me tentltlst attack it was postponed 0 tonight John Unit road Mat Moss items, which are not addressed tonight, can be addressed tpmprmw evening. _ Rod Visser mid that many of the solid waste staff worked on mesa agenda it ems. Namely, Mike Meagher Paul Spire, Shown EdmOns0n, David Criredelll, Muriel Allmon, Joe Clayton, Blair Pollock, R sears Harvey, Robert Taylor and Ted Campbell. 1. Ropers Road NeieM1berhood Public Water Supply Pro ject This was the major topic for the Solid Waste Advisory Board (SWAB) to address, At to County Commissioners request Me SWAB considered many options before coming up with Me recommendations. OWAGA Is projecting that the project will be completed within the near 6Bweaks. The Solid Waste Advisory Board's recommendation is that public funds, primarily from the Solid Waste Management Dependent revervas be used an pay for all costs ex cept BE Interior plumbing and comment of monthly water bills. Also, that the County should consider some type of lowintersat [son to help cidsans pay for Interior plumbing. This would be for citizens who meet a tans test. The current date d complebon forms Rogers Road Wxtodine is mid November. They brake ground in I September FICM1 will be In answer to a question from Commissioner Brown about the number of homes, w connected to the vrethi main, Paul Themes Safe 130 dwellings evert habitable. It is possible Net all 130 dwell'mgs will tip on but it may be less Nan that It will depend on who actually classes to sign up. In answer to a question from Commiseionel Jacobs about a ma limit Rod sister said that dth ens have until December 31, 2002 to Mok onto roe lateral lire. Geoffrey Gledhill said Nat while It Is passible to put a time limit on the project it might not be worth trying to do. If a decision is made to fund from landrill money then that fund needs to be available and a time limit cannot be sat until the risk of leachate is gone. Geoffrey Gledhill said had Me County could create e community development protect and fund Me project from fire general fund and set a time limit. 13 2 Commissioner Gorton asked what would be" recommendation of the staff of the bast way h proceed Is the $35Q000 the maximum amount antl Rod YSSer saitl pmt ti is hard to determined because of property that is undeveloped that may be developed in future Wars . John Link asked Geoffrey Gledhill If it would be passible to offer low- interest loans from fire Enterprise fund Geoffrey Gledhill said that he does m( see a problem with Nat. YOU Can stop fight now At just putting the mains in the ground. You Could put he money up for everyone or make available a no interest loan. This would be nondiscriminatory and allow everyone to hook up to the line. John Link said that since the County has owns this far to provide assurance to the public about the leachate problem, It seems that funding should be provided to those kind reed ft. If he County Commissioners like me Idea or Concept of aging up a loan program where anyone can apply, everyone would pay back over some period effort at no Interest. There are tun issues w address —One Is discrimination among the landowners and users overthawaveilabllity Ise my for the laterals and which funding source to use Commissioner Gorton Supports helping Me people who live in tas area who are low Income and cannot really afford to pay. She supports using County money and setting a time limit for repayment. Geoffrey Gledhill said that the County Could do a Community Development project Her low income citizens and set whatever Conditions they want to Impose. The County cou u also do Me means test project uommisesoner Doman would be interested in using County funs to help the people who are mere and have low Income by figuring out the means. Geoffrey Gledhill said that he details would need to be waked out as well as the scope of the project Housing art Community Covelopment Director Tatra pikes should nd involved since she is familiar vdN community development projects. John Link said that at some point me County needs tw end their assurance and they need b become customers of OWASA Commissioner grown said that she has always seen this as a project to assist citizens who live in Me Rogers Road area who have alGw income and notable se upgrade somect Heir water systems. $hewould like to sae me County set up a communiy development project that will target and support me people in his area She asked staff to comeback wild some very spec proposals. Her choice would be tw setup a Community development project - Commissioner Carey supports he idea N using County funds to make available some grants or low interest or nortmerest bans to low income families. This should continue as lag as the risk is present. Soh of these options would require an administrator. He feels we should stop our support short ar the interior plumbing and the usage fees by MASS. Chair Hall asked mat Me staff keep he County COMMISSIOners posted on he progress of the Rogers Road project. He wants ke know if me project does not proceed as scheduled Commissioner Jacobs clanged Nat as a group was are saying that me avana lily fee and laterals will be asked for ev he Entemnse Fund. He o.n..onan use *.e r.,. e,,ew.., s..e snows m u........., a.,e jorn na OOWUSC toot staff Come back in November wih a dmeframe for beginning me program. He feels we should allow 1 8-24 months beginning January 1, 2002 far to means test Commissioner Brown made referenw to he Inclusion or not of owner occupied or non -owner crupia]propany. Shia fare that he same means test should be drafted so that Nere is a standard Consistent across the bel Geoffrey Gledhill said mat here would be Mn funds —a Cdunryfund Net woultl use a means test and a loan fund from he Landfill fund hat would not use a means test 2 Solid Waste Facilities Master Plan — Rod umser said hat In February, he County Commissioners discussed How various solid waste faalitiee would fit in various locations. The County Is fast approaching me explradon of the rapacity of he existing wnumction and demolition (CSD7 landfill on Eubanks Road '11Ti a he County Commissionere adopted a resolution for pursuing a small ConstruNon and demolition landfill In February, me County Commissioners asked that before making any older decisions a master plan be developed and approved. Gayle Wilson said that the master plan drewings are based on a variety of key assumptions and he listed the Melva (12) assumptions as listed in he agenda. He showed a map 0 the existing conditions and DRAFT MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS WORK SESSION November 13,2001 The Orange County Board of Commissioners met fora work session at 7'.30 Pm. on November 13, 2001 at the Government Escapes Center In Hillsborough, North Carolina. COUNTY COMMISSIONERS PRESENT: Chair Stephen H. Halkiotis and Commissioners Margaret W. Brown, Metal Carey. Jr.. (anived a18:00) Alice M. Gordon and Barry Jacobs COUNTY ATTORNEY PRESENT. Geoffrey Gledhill COUNTY STAFF PRESENT: County Manager John M. Link. Jr., Assistant County Manager Rod Maser and Clerk to the Board Beverly A. seem SNI after staff members will be itlenffiled approprlatelyla eed NOTE: ALL DOCUMENTS REFERRED TO IN THESE MINUTES ARE IN THE PERMANENT AGENDA FILE IN THE CLERKS OFFICE. 1. Conformation of Allowed 0ses 9 Lithe River Reoional Park Rich Shaw, Land Conservation Manager, said mat mis item Is a follovvp to confirm the acions taken by the County Commissioners on October 22 who regard to appmpri sto uses for the Jit a River Regional Palk and Natural Area on October 2$ the County (ommiseenere decided on what sMUltl be and should not be allowed in the park This agenda document has the draft action plan with raptures to the future development of this par and. He pointed ore that he has received 20 to 25 calls from citizens who have Interest in his issue. The vest number of comments was in support N horseback riding in the park. Commissioner Jacobs said that he wanted to be sure that me people In the audience understood what sous in item mad of the drat actions as stated below'. Ask Mat OUrbam County BOCC bas Seasonal that a) Deep County 9000 has serious reservaNOns about constrvcNng 1ad11i hes /orhofseback doing (but agrees that horseback riding on a designated bail is an allowable use). Rich Shaw said that on October 22 the Orange County Boats of Commissioners agreed to discuss with Durham County the issues ce group damping and Individual camping, conditioned on there being an on she caretaker. Commissioner Brown said that she wants m be Summer everyone understands what as discussed on October 22. She said that it seems like the feeling is that the Board of County Commissioners have emhibited homeback riding and mat is not the case_ Commissioner Gordon said that the critical thing to note is that we have talked about the construction of the facilities — not me use of me facilities. Chair Halklo[ia suggested mat was consider a rermement of how we go about approving how amgoingtousemispropedyandw &wgether. What happened was thatsmNbrougmto the County Commissioners what had been approved In Durham. He suggested that the stain of both counties meet and decide on Items before bringing it to the two governing boards for their input. Bob Phillips said mat he represents the Little River Land Company and represents the home people. The Little River Land Company purchased the 170 acres adjacent to the land purchased by the Bounty for Lima River Park A lot of the people in this room have been riding the trails for 15 -20 years. As a representative of the Lee River land Company, they have allowed people m ride on this land which has on It same old logging tails. They are not asking the County Commissioners to go In and build trails or construct an area to park ballers. There are already some trolls In this perk which join the trails on I the trans clear and keep the hunters out that benefit ell of us. The people Am rir fway with ME development of the park. ood. Hedoesnotimmewlthmil cossis groups. be sai Commissioner Brown asked Mr. Phillips If W is what the horse riders want and he said yes they want horseback riding in designated areas. Chair Halkioda asked If Commissioner Brown and Commissioner Jacobs would work with Rich Shaw and a couple Commissioners and staff from Durham and final a the plan for the park . instead of coming back to the Board and Chair Halklods agreed In answer as a duastlon from Commissioner Gordon John Link said that he will summarize the previous discussions with Me Durham County group. Commissioner Brown asked if we could have a statement of why the land was purchased and the bantling so that the recurtl ran re0ect that this land is to be protected for the tittle Commissl0oer Gordon made reference to the madordl agreement and asked that It Include him the park is going b be funded and outline the ongoing costs. 2. Coherent r Development Prollic fair Rome Road Waterline Connections Rod VisSer said that the County Commissioners, at their work session on Ocamer 1, 2001, reviewed recommendation revived from the Solid Waste Advisory Board regarding how to finance the connections o the waterline for the Rogers Road ores. The project is moving along really well and construction of the water main is expected to be complafed by January 2002. Pegg I of the grant program Is based on the revised cast projections of $185,000 and the assumption that saghtyyeroant of the residents will meet eligibility requirements. Staff estimates the cost of Phase I to be epphearte ly$ 156, 000. The County a Housing ark Community Development Of ss would administer the grant program. M appropriation of the COUntys fund balance (in the rent fiscal year) would fmanv this initol phase and people would have undl December 31. 2004 to apply for these funs. Phase II would n the loan program. The potential uµfmrd cast of the loan postal would be approximately S3!l This calculation is based on the assumption that twenty perical the residents (18 residents) will meet eligibility requirements for the loan program and that all eligible participants apply for loans at the same time. The County 's Economic Development Coachmeni would administer the ban program. M appropriation will be incorporated In Me County's 2002 -2003 finial year budget b finance this phase. Geoffrey Go ll said that he recommends that this program he available fora asserted pan of time and Mat anyone who applies during that perm of time and has made an application to OWASA her service whether or not the property is occupied be improved. 3 Commissioner Brown said that there are pieces of armory in His area that did not perk that 4 could now gel assistance for Iota which are developable. However, she feels that they would not be 5 eligible for a goer. 6 In answer to a question from Commissioner Brown about a health issue that may not ] be addressed bemuse fine landlord does not quaky for the grant or loan and ref uses to fix the 8 problam without an Increase In He rent John Link said that he will try to wok something into the 9 agreement to address this kind of situation. Geoffrey Gledhill said that they W11 use some son of rent m control or affordabiny. 11 Rod Vlsser said that the loan program would be available or anyone who does net 12 meet the grant program criteria. John Link said that they will rework the assistance policy for the 13 Rogers Read waterine connection program and bring back for Board approval. 14 Commissioner Gordon asked that them be a definition of low- income landloi She 15 mad, reference k the high end Sti and seld that this is not low Income. She asked what the 16 cost would be of administering the loan program In terms of staff time and John Link will bring bad: 17 that information.. 18 Commissioner Brown made reference to the three- year grant program and asked if 19 Housing and Community Development Director Tare Films would be handling this program and John 20 Link said that she would be handling the program for 1153 -year duration. 21 Commissioner Jacobs darifled that the rise in the Pipping fee w1l pay for this waledine. He 22 asked why parcels 30 and 115 -119 were deleted County Engineer Paul Themes said that Rome[ 30 23 on Eubanks Road and not part of the Rogers Road neighborhood and the line would M1ave had to 24 go crpsscrountry to serve His parcel. Permit 1151s unoccupied Parcels 116, 11].118 ark 119 were 25 part of another neighborhood Commissioner awbs asked ff there is a time limit for fine loan 26 program and was told that it would be for a three -year period This will be clarified In the agreement. 27 Commissioner Jacobs asked several carrying questions and made several suggestions for 28 verbiage T be added into the agreement which will be incorporated. 28 Geoffrey Gledhill suggested that maybe the County Commissioners would want to use the 30 loam fund for housing which will remain affordability housing. 31 32 Re ffi TU Femaspn Creep_ PotenBel Proll for Fetlaral FUpdfin 33 Leslie soared a partner with The Ferguson Group, LLCseld that they have offices in 34 Washington. DC, North Carolina and California. It was founded In 1982 and Is Me largest lobbying 35 firm in DO focusing on municipalises. She said that she believes that Here are a lot of opportunities 30 for Government that could bring money Into the County. She gave a presentation which Is hereby 37 incorporated by reference. They specialize in obtaining money for transportation, public 38 Infrastructure, economic development health and human services, housing, criminal justice and 39 environmental promotion. The Ferguson Groups work with wunses to maximize funding, minlmizs 40 costa and meet a fireside . She omlined their services and what they could do for Orange County. 41 Severer questions were answeretl satlsfadory. This was presented for information only at the time. 42 43 44 4. Come County Comprehensive Plan Develaomant 45 Planning Director Craig Benedict presented a schedule of Important events and aspects of the 46 process leading b the CompreheneNe Plan update. He made reference to to timeline. which shows 47 what they plan Wtlo over fire next H11 2 years. He said that they would develop the goals they are 48 tryingtoedtieve. Sustainablliy, is the lens through which they are focusing their goals. Aflerthe 49 Novem5er 26" meeting May will have their first public forum. He made reference Hthe 50 Comprehensive Plan Land Use Plan Rome He said that this committee would act as a scantling 51 book as comprehensive planning staff estate Its various planning strategies and assists staff al 52 developing He pros and cons of the offered scenarios. They would not bra a recommending 53 committee but an Important group to offer Their perspective on the comprehensive goals, barriers, 54 and policies as applied to countywide applications. He said that the plan would include 10 different 55 elements and he gathered each element. It will take of spring, 200310 tlo the plan