HomeMy WebLinkAboutAgenda 04-26-22; 8-h - Fiscal Year 2021-22 Budget Amendment #10 1
ORD-2022-011
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: April 26, 2022
Action Agenda
Item No. 8-h
SUBJECT: Fiscal Year 2021-22 Budget Amendment #10
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
PURPOSE: To approve a budget amendment for Fiscal Year 2021-22.
BACKGROUND:
School Funding
1. $1,232,000 in General Obligation bond capacity is available for the remaining $14.4 million
final tranche in 2016 school bonds, which were originally intended to reimburse the County
for initial planning funds provided to the schools as included in the FY 2015-20 Capital
Investment Plan (CIP). Due to increased need in the school districts and the advice of the
County's Bond Counsel, staff proposes that the County instead release this funding for
both school districts. The funds will be allocated to the schools based on the April 2022
most recent average daily membership (ADM), providing $724,200 to Chapel Hill-Carrboro
City Schools (CHCCS) and $507,800 to Orange County Schools (OCS). CHCCS will apply
its funds towards the Chapel Hill High School Renovation project, and OCS will apply its
funds to the Mechanical Systems Project. This amends the following capital project
ordinances in the School Capital Fund.
Chapel Hill High School ($724,200) - Project# 53001
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
2016 Bonds $70,561,132 $724,200 $71,285,332
Alternative Financing $1,724,900 $0 $1,724,900
Transfer from General Fund $8,992 $0 $8,992
Total Project Funding $72,295,024 $724,200 $73,019,224
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Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Expenditures $72,295,024 $724,200 $73,019,224
Total Costs $72,295,024 $724,200 $73,019,224
Orange County Schools Mechanical Systems ($507,800) - Project# 51038
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
2016 Bonds $21,666,171 $507,800 $22,173,971
2/3 Net Debt $50,000 $0 $50,000
Lottery Proceeds $75,218 $0 $75,218
Appropriated Fund Balance $258 $0 $258
Transfer from General Fund $1,117,927 $0 $1,117,927
Total Project Funding $22,909,574 $507,800 $23,417,374
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Expenditures $22,909,574 $507,800 $23,417,374
Total Costs $22,909,574 $507,800 $23,417,374
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
203 Library Project
2. At the March 15, 2022 Board of County Commissioners Business meeting, the Board
approved the Guaranteed Maximum Price (GMP) for the 203 Project. The GMP for this
project required $5,400,333 in additional funding. The Board approved using $3,000,000
in reserved capital funding, and $2,400,333 in additional debt financing to fund the GMP.
This amendment amends the following capital project ordinances to authorize this change.
This increases the County Capital budget by $2,400,333, outside of the General Fund. This
represents the County's 55.5% share of this project.
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Orange County Southern Branch Library ($5,400,333) - Project# 10050
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Transfer from General Fund $264,000 $3,000,000 $3,264,000
Alternative Financing $16,565,105 $2,400,333 $18,965,438
Total Project Funding $16,829,105 $5,400,333 $22,229,438
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Southern Branch Library Expenditures $16,829,105 $5,400,333 $22,229,438
Total Costs $16,829,105 $5,400,333 $22,229,438
Future Capital Needs (-$3,000,000) - Project# 19900
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Transfer from General Fund $4,000,000 ($3,000,000) $1,000,000
Total Project Funding $4,000,000 ($3,000,000) $1,000,000
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Unallocated $4,000,000 ($3,000,000) $1,000,000
Total Costs $4,000,000 ($3,000,000) $1,000,000
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Rogers Road Community Center Expansion
3. The County has retained an architect to research the need to expand the Rogers Road
Community Center at 101 Edgar Street, Chapel Hill. The County will utilize $16,500 in
Social Justice Reserve Funds to engage in the initial feasibility study. The study will
research the vision for the Center, the program needs, and the square footage
requirements for future expansion options. This amendment transfers $16,500 from the
Social Justice Reserve to the County Capital to begin this work. The Social Justice Reserve
will have $171,196 remaining after this amendment to be allocated as other needs arise.
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Rogers Road Community Center Expansion ($16,500) - Project# 10083
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Transfer from General Fund $0 $16,500 $16,500
Total Project Funding $0 $16,500 $16,500
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
RENA Expansion Expenses $0 $16,500 $16,500
Total Costs $0 $16,500 $16,500
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Housing & Community Development Department
4. The Foundation for Health Leadership and Innovation (FHLI) has awarded $99,988 to the
Orange County Housing & Community Development to increase utilization of the NCCARE360
referral tool and help people connect to needed services in the community. These funds will
create two full time equivalent(FTE) positions—a 1.0 FTE Team Lead for the Housing Helpline,
and a .5 FTE funding for an existing, American Rescue Plan Act (ARPA)-funded Housing
Locator, who will help people find affordable housing units. The grant will fund the positions
from until the end of May 2023. This increases the Community Development Fund, outside of
the General Fund.
5. The Housing & Community Development Department requests $171,196 from the Social
Justice Reserve Fund to support the costs of the Isolation Hotel program for people
experiencing homelessness from November 2021 through June 30, 2022. Since November
2021, the Department has served 31 people experiencing homelessness who tested positive
for COVID-19 in the Isolation Hotel program. The County provided 326 hotel nights,
transportation to and from the hotel, food and beverages, light case management, coordination
with public health experts in the Health Department, and addressed other client needs as they
presented. This program is not considered eligible for Federal Emergency Management
Agency (FEMA) COVID Public Assistance funding.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to these items:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
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The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Economic Development
6. The Orange County Economic Development Department received donations and grants in
previous years from North Carolina Railroad and the Wallace Center Foundation for a total
balance of $29,413. Economic Development requests to appropriate $17,313 of this
donation and grant revenue into the existing Article 46-funded Small Business Grant
program ($11,313) and the Agriculture Grant program ($6,000). The grant program funds
will be used to make additional grants specifically to assist start-up operations which are
not presently eligible to apply for financial assistance, according to both grant programs'
guidelines. The remaining $12,100 will be used for a subscription to CoStar, a tool to help
market the County's available sites and buildings ($9,600), and marketing rail-served
industrial sites located in the Buckhorn Economic Development District ($2,500). This
amendment provides for the appropriation of these funds in the Article 46 Sales Tax Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Visitors Bureau
7. The Chapel Hill/Orange County Visitors Bureau has received a $3,500 contribution from
the Town of Chapel Hill for assistance in opening the new Visitors Center location. The
funds will be used to purchase reopening materials and signage. This amendment provides
for the receipt of these funds in the Visitors Bureau Fund, outside of the General Fund.
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals applicable
to this item.
Emergency Services
8. Orange County Emergency Services has received $500 in Community Giving donated
funds from The Hillsborough Exchange Club. These funds will assist with purchasing public
education materials for the Fire and Life Safety Division. These funds will be appropriated
in the General Fund for that purpose.
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9. Orange County Emergency Services has received additional grant funds totaling $12,695
from the N.C. Department of Crime Control and Public Safety related to the Emergency
Management Performance Grant awards. The department plans to use these funds to
assist in maintaining the comprehensive Emergency Management Program. Specifically,
these funds will go towards contract services to revise the Orange County Emergency
Operations Plan, training and education to support of emergency management and
response personnel, and equipment acquisition to address response gaps. This budget
amendment provides for the receipt of these grant funds, outside of the General Fund, and
amends the following grant project ordinance:
Emergency Management Performance Grant($12,695) - Project# 71049
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
EM Performance Grant $538,323 $12,695 $551,018
Funds
Total Project Funding $538,323 $12,695 $551,018
Appropriated for this project:
Current FY FY 2021-22 FY 2021-22
2021-22 Amendment Revised
EM Performance Grant $538,323 $12,695 $551,018
Total Costs $538,323 $12,695 $551,018
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
Health Department
10.The Orange County Health Department has received an award of $29,434 from Duke
University to be used to supplement the salary and benefits of one (1) Human Services
Program Manager to implement the North Carolina Integrated Care for Kids Model (NC
InCK). The goal of NC InCK is to provide efficient, optimal physical and behavioral
healthcare for children ages birth to 21 who receive services through North Carolina's
Medicaid or Children's Health Insurance (CHIP) program. The award term is January 2022
to December 2022. This budget amendment provides for the receipt of these grant funds
in the multi-year grants fund, and amends the following grant project ordinance:
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NC Integrated Care for Kids ($29,434) - Project# 71126
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
NC InCK Grant $25,592 $29,434 $55,026
Total Project Funding $25,592 $29,434 $55,026
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
NC InCK Expenditures $25,592 $29,434 $55,026
Total Costs $25,592 $29,434 $55,026
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Department of Social Services
11.The Department of Social Services has received a one-time award of $15,595 from the
Division of Aging and Adult Services American Rescue Plan Act (ARPA) Funds to assist
adults to age in place, eliminate unnecessary institutionalization, and promote
opportunities to return to a community-based setting when possible.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
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Library Services
12.Orange County Library Services has received additional State Aid funds of $4,692 from
the State Library of North Carolina. This brings the total budgeted funds to $104,492 in FY
2021-22. The department has also received a $1,000 donation from the Triangle
Community Foundation. Both of these additional funds will be used to increase cataloging
efforts to better tag and trace Diversity, Equity and Inclusion (DEI) library collection material
within the collection.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
Efland Emergency Services Substation
13.On April 12, 2022, Orange County received sealed bids to perform construction on the
Efland Substation. Due to high inflation in the construction market, the bids came in over
the project's budget. The total cost to complete the Efland Substation will need to increase
from $4,375,000 to $6,706,000, or by $2,331,000. It is proposed that $1,000,000 be
transferred in pay-as-you-go funding from the Future Capital Needs project and the
remaining $1,331,000 come from additional financing authorization. This amends the
following project budgets in the County Capital Fund, outside of the General Fund.
Future ES Substations ($2,331,000) - Project# 10053
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Alternative Financing $8,720,000 $1,331,000 $10,051,000
Transfer from General Fund $50,000 $1,000,000 $1,050,000
Total Project Funding $8,770,000 $2,331,000 $11,101,000
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Expenditures $8,770,000 $2,331,000 $11,101,000
Total Costs $8,770,000 $2,331,000 $11,101,000
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Future Capital Needs (-$1,000,000) - Project# 19900
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Transfer from General Fund $1,000,000 ($1,000,000) $0
Total Project Funding $1,000,000 ($1,000,000) $0
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Unallocated $1,000,000 ($1,000,000) $0
Total Costs $1,000,000 ($1,000,000) $0
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence.
FINANCIAL IMPACT: Financial impacts are included in the background information above. The
General Fund will increase by $21,787, the Grants Fund will increase by $42,129, the Community
Development Fund will increase by $99,988, the Visitors Bureau Fund will increase by $3,500,
the County Capital Fund will increase by $3,747,833, the Long Range School Capital Fund will
increase by $232,000, and the Article 46 Sales Tax Fund will increase by $29,413.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve the budget amendment
for Fiscal Year 2021-22.
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Year-To-Date Budget Summary
Fiscal Year 2021-22
Long Range
Community School Article 46
Development Visitors County Capital Sales Tax
Fund Budget Summary General Fund Grants Fund Fund Bureau Fund Capital Fund Fund
Original Budget $240,762,361 $552,076 $948,056 $1,432,667 $0 $0 $4,040,576
Additional Revenue Received Through
Budget Amendment#10 (April 26, 2022)
Grant Funds $3,529,756 $267,272 $1,965,489 $16,619 $1,072,716 $29,413
Non Grant Funds $820,459 $12,767 $614,489 $4,652,056 $232,000
Fund Balance for Anticipated Appropriations
(i.e. Encumbrances) $1,142,948
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $11,299,957 $72,760 $4,454,000
Total Amended Budget $257,555,481 $832,115 $2,913,545 $2,136,535 $10,178,772 $232,000 $4,069,989
Dollar Change in 2021-22 Approved Budget $16,793,120 $280,039 $1,965,489 $703,868 $10,178,772 $232,000 $29,413
% Change in 2021-22 Approved Budget 6.97% 50.72% 207.32% 49.13% 100.00% 100.00% $0
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions (includes Permanent and Time
Limited) 947.980 5.000 11.500 7.000 0.000 0.000 3.000
Changes to Full Time Equivalent Positions 4.625 2.000
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021-22 952.605 5.000 13.500 7.000 0.000 0.000 3.000