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HomeMy WebLinkAboutPRC Meeting Summary 03022022 Meeting Summary—Parks and Recreation Council (PRC) March 2, 2022 Virtual Meeting- Zoom Members Present: John Greeson(Chair), Xilong Zhao (Vice-Chair), Haywood Rhodes,Natalie Ziemba, Mikki Fleming, Gina Reyman, Tim Tippin, Greg Hughes Members Absent: Robert"Bob" Smith, Chris Colvin, Alice Armstrong Staff: David Stancil, Ardra Webster, Kalani Allen, Chair John Greeson called meeting to order at 6:31pm. Review of Meeting Summary,Additions to Agenda: a. Kalani Allen noted to Chair John Greeson that member Haywood Rhodes was present at the February 2 meeting. The meeting summary was updated with this information. Report of the Chair: a. Update on Recruitment Efforts- Chair Greeson turned the meeting over to DEAPR staff member Kalani Allen to give an update on the recruitment effort. Allen displayed a flyer created by the County's graphic designer Melissa Blackburn, along with the description of PRC on a webpage associated with the flyer linking it to the application. She also explained that Beth Young, Communications Manager for DEAPR was given information related to translators in various Orange County departments. Mikki Fleming mentioned punctuation corrections within the webpage link, and Haywood Rhodes provided comments about the easiest way to make sure people are able to utilize the link to apply. David Stancil agreed and explained the benefits of an easy transition from the link to the application. Vice-Chair Xilong Zhao brought up the question as to whether the meeting time and length are included on the flyer. The council agreed that this information be added to the webpage link and not the flyer. Stancil added before the council ended the discussion, that flyers could potentially be passed out prior to the April meeting, including in future at the Soccer.com facility, and at the April meeting to see if there were any responses/results. New business: a. Election of New Chair-Before opening the floor for nominations for Chair, Stancil discussed the term length and election frequency. The council discussed and agreed that April would be the month going forward for elections for Chair and Vice-Chair positions. Gina Reyman said that she would be happy to step in for any role. Tim Tippin nominated Reyman for Chair and Rhodes seconded the nomination with Zhao adding the second. Greeson asked if there were any other nominations, and with none a vote was conducted. Greeson asked for a vote in favor of Reyman for Chair and it was passed with a vote of 7- 0 with one abstention, being that of the candidate. Greeson asked Zhao if he was willing to remain in his position. Zhao said that he wished to release his position to anyone who is interested. Mikki Fleming expressed that she would be interested in the Vice-Chair position. Zhao nominated Fleming and Natalie Ziemba seconded the motion. Greeson asked for any additional nominations, with none. It was voted 7-0 with an extension in favor of Fleming to be Vice-Chair. b. Review and Scoring of Outside Agency Requests for FY 22-23- The council took considerable time to review and score five outside agency applications for fiscal year 2022-2023. Greeson explained the process and the reasoning why advisory boards review and score applications. Some concerns that the council had were that some agencies did not have a large participation rate from Orange County residents, lack of budget information, sustainability over time, cost per participant concerns, and the lack of explanation of direct service to Orange County residents. After reviewing all the applications, Greeson asked members if anyone had any score changes with none, the council scored the following for each agency request: Bridge II Sports: 82, E3 Camp: 84, Friends of the Mountains-to-Sea Trail: 87.5, ReCyclery: 81.5, Triangle Bikeworks: 87. Old Business: None Report of the Director- a. April 6 Meeting Agenda Items-Joint advisory board meeting- Stancil met with Parks and Recreation directors from the other three jurisdictions to discuss a joint advisory meeting. They are tentatively hoping to hold the meeting in the month of May or first part of June, although some discussion of a fall event came up. It is Chapel Hill's turn to host. Some topics of discussion or the meeting include: connectivity,partnerships and collaboration, community needs assessments. Youth delegate memo will be presented to the BOCC at the April 5 meeting, which requires a change in the Parks and Recreation Council ordinance. April Meeting location-Stancil explained that as of March I st, advisory boards are allowed to meet in person. Some members showed interest in meeting in person. He said staff will send out a poll to members to determine their preference related to the meeting location. Resolutions of appreciation for outgoing members Greeson and Rhodes will take place at the April meeting. Council and Committee Reports: a. Intergovernmental Parks Work Group (next mtg April 13) - Chris Colvin emailed Stancil prior to meeting to say that he cannot make the meeting. Staff will email members to see if anyone would like to attend in his place. b. Items from the Council -None c. Friends of Orange County Parks and Recreation (FOPR)—Reyman said that she will have something for next meeting in April. Next Meeting: April 6, 6:30 pm. Adjournment: Chair Greeson adjourned meeting at 8:50.