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2022-121-E-AMS-Town Of Chapel Hill-Community Climate Action Grant - Cedar Falls Park Multipurpose Field LED Light Conversion
Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 1 of 11 COMMUNITY CLIMATE ACTION GRANT PERFORMANCE AGREEMENT THIS AGREEMENT, made and entered into this 10th of March 2022, (“Effective Date”) by and between the County of Orange, a political subdivision of the State of North Carolina, 200 South Cameron Street, Hillsborough, North Carolina, 27278, ("County") and Town of Chapel Hill, a legal entity located at 405 Martin Luther King Jr Blvd, Chapel Hill, NC 27514 (“Provider”). WITNESSETH: WHEREAS, it is in the interests of the County that said program be assisted by the County and thereby enhance its availability to residents of the County, and said program addresses an important community equity and climate action need, as identified by the Board of Commissioners; NOW, THEREFORE, in consideration of the above and the mutual covenants and conditions hereafter set forth, the County and Provider agree as follows: 1. Term of the Agreement. The term of this Agreement shall be two years beginning – April 1, 2022 to March 31, 2024. 2. Scope of Services. a. Provider will provide services, as outlined in the attached Community Climate Action Grant Program Application and any amendments or revision thereto which is attached as Exhibit “A” and incorporated by reference, to the residents of Orange County. The Scope of Services and the Program Budget may be different from the original application based on County appropriation; however, any revisions or amendments to this Agreement must be approved in writing by the County and attached to this Agreement as Exhibit B. b. The Provider shall be solely responsible for the means, methods, techniques, sequence, safety program and procedures necessary to properly and fully complete the work set forth in the Scope of Services. 3. Funding. a. The County agrees to appropriate for the provision of services described in Exhibit A, the Community Climate Action Grant Program Performance Application, Exhibit B, the Revised, Scope of Services and more particularly described in the Revised Program Budget, the maximum sum of $128,057. b. All funds appropriated shall be used for purposes described in Exhibit A. Any funds not used for the purposes stated shall be returned to the County. Any changes in the use of funds must be authorized in writing by the County prior to any expenditure of the funds by the Provider. If the funds are expended not in accordance with the Scope of Services, at the discretion of the County the Provider may be required to repay the funds to the County. c. The Provider shall be paid in installments in the amount of See Exhibit C to be paid as follows: See Exhibit C. The first payment is contingent upon receipt of the agency’s performance agreement; the remaining payments are contingent upon receipt of the request for reimbursement, related supporting documentation and performance outlined in the Revised Scope of Services and Project Budget in Exhibit B. If the project described in Exhibit A requires funds to be provided on a different or more accelerated schedule, the Provider may request an alternate payment schedule, which if approved, will be attached to this Agreement as Exhibit C, Alternative Payment Schedule. Should an Alternative DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 2 of 11 Payment Schedule be approved, the Provider will still be required to submit quarterly Progress Reports for the duration of the Term of the Agreement. The County’s obligation to make the quarterly payments is contingent upon receipt of Progress Reports, which show satisfactory progress toward completion of performance measures and an accounting of expenditures as detailed in the attached Exhibits B and C. d. Once Provider has satisfied its obligations as provided in (c) payment will be made 21 days after receipt of the Progress Report and Request for Reimbursement or 21 days after due date of Progress Report whichever is later. e. The County is not obligated to provide any other support to Provider in this or in succeeding fiscal years. 4. Agency Reporting. a. Provider will provide Orange County a Progress Report that includes a fiscal report and updates on performance measures as outlined in the Exhibit B, Revised Scope of Services. Progress Report dates are: April 1 - June 30, July 1 – September 30, October 1 – December 31 and January 1 – March 31. Reports are due on, July 15, October 15, January 15 and April 15 of the program fiscal year. b. Provider agrees to allow the County to inspect its financial books and records, which document costs of those services, upon reasonable notice during normal working hours. 5. Termination. a. In the event of any of the circumstances set forth below (hereinafter referred to as “default”), the County may immediately terminate this Agreement, in whole or in part, and from time to time. Notice of termination must be in writing, state the reason or reasons for the termination, and specify the effective date of the termination: i. In the event that Provider shall cease to exist as an organization or shall enter bankruptcy proceedings, be declared insolvent, or liquidate all or substantially all of its assets, or significantly reduce its services or accessibility to Orange County residents during the term of this Agreement; or ii. In the event that Provider shall fail to render a satisfactory accounting as provided section 4 above, the County may terminate this Agreement and Provider shall return all payments already made to it by the County for services which have not been provided or for which no satisfactory accounting has been rendered; or iii. In the event of any fraudulent representation by the Provider in an invoice or other verification required to obtain payment under this Agreement or other dishonesty on a material matter relating to the performance of services under this Agreement. iv. Nonperformance, incomplete service or performance, or failure to satisfactorily perform any part of the work identified in the Scope of Services or to comply with any provision of this Agreement, as determined by the County in its sole discretion. v. Failure to adhere to the terms of applicable county, state or federal laws, regulations, or stated public policy. b. In the event of default by the Provider, the county may elect to terminate this Agreement, in whole or in part and/or require the Provider to repay the funds within ten (10) business days DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 3 of 11 from written notice of default. The County may (but shall not be required to) grant the Provider an opportunity to cure the default without termination of this Agreement. This clause shall not be interpreted to limit the County’s remedies in law or in equity. c. Notwithstanding the foregoing, either party may terminate the agreement at any time without penalty; provided that written notice of such termination is furnished to the other party at least 30 days prior to termination. In the event of such termination, any payment due shall be prorated to the date of termination and any unused funds shall be returned to the County within 10 days of termination. d. Any termination of this Agreement for default under this section that is later deemed to be unjustified shall be deemed a termination for convenience. 6. Insurance. a. General Requirements. The Provider shall purchase and maintain, during the period of performance of this Agreement, insurance: i. Worker’s Compensation. For protection from claims under workers' or workmen's compensation acts; ii. Comprehensive General Liability Insurance covering claims arising out of or relating to bodily injury, including bodily injury, sickness, disease or death of any of the Consultant's employees or any other person and to real and personal property including loss of use resulting thereof; iii. Comprehensive Automobile Liability Insurance, including hired and non-owned vehicles, if any, covering personal injury or death, and property damage; and iv. Professional Liability Insurance, covering personal injury, bodily injury and property damage and claims arising out of or related to the performance under this Agreement by the Consultant or his agents, consultants and employees. b. Limits of Coverage: Minimum limits of insurance coverage shall be as follows: INSURANCE DESCRIPTION MINIMUM REQUIRED COVERAGE Worker's Compensation Limits for Coverage A - Statutory State NC & Coverage B - Employers Liability $500,000 each accident, $500,000 Bodily Injury by Disease (BID) for each employee. $500,000 for BID limit Commercial General $1,000,000 Each Occurrence Liability $2,000,000 Aggregate Automobile Liability $1,000,000 Each Occurrence Professional Liability $1,000,000 Each Occurrence $2,000,000 Aggregate Sexual Abuse & Molestation $1,000,000 Each Occurrence $2,000,000 Aggregate Cyber Liability $1,000,000 Each Occurrence $2,000,000 Aggregate DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 4 of 11 Environmental/Pollution $1 million Each Occurrence Liability (Required if demolition, use of hazardous material or environmentally sensitive) c. All insurance policies (with the exception of Worker's Compensation and Professional Liability) required under this Agreement shall name the County as an additional insured party and as a certificate holder. Evidence of such insurance and all correspondence shall be sent to: Orange County Risk Manager Post Office Box 8181 Hillsborough, NC 27278 d. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 7. Relationship of the Parties. Provider is an independent contractor of the County. Provider represents that they have or will secure, at his own expense, all personnel required in performing the services under this Agreement. Such personnel shall not be employees or have any contractual relationship with the County. All personnel engaged in work under this Agreement shall be fully qualified and shall be authorized and permitted under federal, state and local law to perform such services. 8. Compliance with all Laws. The Provider, at its sole expense, shall comply with all laws, ordinances, orders and regulations of the federal, state or local governments, as well as their respective departments, commissions, boards, and officers, which are in effect at the time of execution of this Agreement or are adopted at any time following execution of this agreement. 9. Subcontract. The County and Provider deem the services provided under this Agreement to be personal in nature and Provider may not subcontract any rights or duties under this Agreement to any other party without prior written consent from the County. 10. Assignment. The Provider shall not assign this Agreement, including the rights to payment, to any other party without the prior written consent of the County. 11. Indemnification. Provider agrees to defend, indemnify, and hold harmless the County, for all loss, liability, claims or expense (including reasonable attorney's fees) arising from bodily injury, including death or property damage, to any person or persons caused in whole or in part by the negligence or willful misconduct of the Provider, except to the extent same are caused by the negligence or willful misconduct of the County. It is the intent of this section to require Provider to indemnify the County to the extent permitted under North Carolina law. Nothing in this section is intended to affect or abrogate the County’s sovereign immunity defenses. 12. Non-Appropriation. This Agreement is subject to the availability of funds to purchase the specified services and may be terminated at any time if such funds become unavailable. 13. Non-Discrimination. Provider agrees as part of consideration of the granting of funds by Orange County the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti-discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 5 of 11 on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. 14. Living Wage. Orange County is committed to providing its employees with a living wage and encourages agencies if funds to pursue the same goal. The County’s living wage is $15.40 per hour. To the extent possible, Orange County recommends that Provider provides a living wage to its employees. 15. Notice. The Parties hereto agree and understand that written notice, mailed or delivered, to the last known address shall constitute sufficient notice to the County and the Provider. All notices required and/or made pursuant to this Agreement to be given to the County and the Provides shall be in writing and mailed to the party addressed as follows: County: Finance & Administrative Services Orange County Post Office Box 8181 Hillsborough, NC 27278 Provider: Town of Chapel Hill 405 Martin Luther King Jr Blvd. Chapel Hill, NC 27514 16. Entire Agreement. This Agreement, including any referenced attachments, constitutes the entire Agreement between the parties and shall supersede, replace or nullify any and all prior Agreements of understandings; written or oral, relating to the matters set forth herein, and any such prior Agreements or understandings shall have no force or affect whatsoever on this Agreement. The County and Provider have read this Agreement and agree to be bound by all of its terms, and further agree that this Agreement constitutes the complete and exclusive statement of the Agreement between the County and Provider. 17. Severability. All clauses found herein shall act independently of each other. If a clause is found to be illegal or unenforceable, it shall have no effect on the other provisions of this Agreement. It is understood by the parties hereto that if any part, term or provision of this Agreement is by the Courts held to be illegal or in conflict with any laws of the State of North Carolina or the United States, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the Agreement did not contain the particular part, term or provision held to be invalid. a. Governing Law. This Agreement and the duties, responsibilities, obligations and rights of respective parties hereunder shall be governed by the laws of the State of North Carolina. By executing this Agreement Provider affirms that Provider and any subcontractors of Provider are and shall remain in compliance with Article 2 of Chapter 64 of the North Carolina General Statutes. By executing this Agreement Provider certifies that Provider has not been identified, and has not utilized the services of any agent or subcontractor, on the list created by the State Treasurer pursuant to G.S. 147-86.58. 18. Signatures. This Agreement together with any amendments or modifications may be executed electronically. All electronic signatures affixed hereto evidence the intent of the Parties to comply with Article 11A and Article 40 of North Carolina General Statute Chapter 66. IN WITNESS WHEREOF, the Orange County and the Provider have signed this Agreement, effective on the last date this Agreement is signed by both parties as indicated by the dates set forth under signatures below. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 6 of 11 For and on behalf of the Provider Maurice Jones, Town Manager Date For and on behalf of Orange County Government Bonnie Hammersley, County Manager Date DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 3/24/2022 3/27/2022 Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 7 of 11 Vendor/Contractor Name: Town of Chapel Hill Vendor # [The Town of Chapel Hill is the vendor in this grant agreement] Document Name/Title: Cedar Falls Park Multipurpose Field LED Light Conversion Bid # (If applicable) N/A Department: Business Management Department Return To: Zakia Alam Contract # 11106 From Munis Contract Entry TOWN OF CHAPEL HILL ROUTING FORM Date Received Date Forwarded Initials Department Head (Review & Approve) Purchasing & Contracts Manager Finance Officer (Per Budget Act) Legal Review Deputy/Town Manager (If Required) Town Clerk (Attest, Date and Notarize) Purchasing & Contracts Mgr (Distribution and Mailing) Deadline for Signing: None G/L Account Number(s): 23515-80100 Contract Dollar Amount(s): $128,057 Special Distribution Instructions Contract routing and approvals conducted through DocuSign. Once complete, a fully executed copy must be provided to the Town of Chapel Hill’s Purchasing and Contracts Office. Notes/Explanation The Town of Chapel Hill is providing a service to Orange County (LED Lighting Conversion at Cedar Falls Park) per an approved Community Climate Action Grant application. Vendor Mailing Address/Telephone Town of Chapel Hill 405 Martin Luther King Jr Blvd Chapel Hill, NC 27514 919-968-2743 Form Revised 12/2017 Please do not remove form if revisions to document are necessary Department: Community Sustainability and Resilience Contact Person: Brennan Bouma Phone Number: 919-969-5011 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 8 of 11 Town of Chapel Hill Signature Page from Small Service Contract (Revised 9/2019): This Contract is between the Town of Chapel Hill and Orange County for the Community Climate Action Grant awarded to the Town for their proposed Cedar Falls Park Multipurpose Field LED Light Conversion (see Exhibit A). IN WITNESS WHEREOF, the parties hereto cause this agreement to be executed in their respective names. Orange County _______________________________ Bonnie Hammersley, County Manager SIGNATURE PRINTED NAME & TITLE _______________________________ Joseph Herrin, Staff Attorney__________ WITNESS PRINTED NAME & TITLE TOWN OF CHAPEL HILL ________________________________________________ DEPARTMENT HEAD/EXECUTIVE DIRECTOR OR DEPUTY/TOWN MANAGER __________________________________ PRINTED NAME & DEPARTMENT ATTEST BY TOWN CLERK: ____________________________________ TOWN CLERK TOWN SEAL Town Clerk attests date this the ______day of ___________, 20____. Approved as to Form and Authorization ________________________________ TOWN LEGAL STAFF This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. _________________________________ ___________________________________ FINANCE OFFICER DATE DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 3/17/2022 3/19/2022 March 2221st 3/24/2022 Maurice Jones 3/27/2022 3/28/2022 Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 9 of 11 ORANGE COUNTY—DEPARTMENT USE ONLY Department Party/Vendor Name: Town of Chapel Hill Party/Vendor Contact Person: John Richardson, Community Resilience Officer Contact Phone: 919-969-5075 Party/Vendor Address: 405 Martin Luther King Jr Blvd. City Chapel Hill State: NC Zip: 27514 Department: Asset Management Services Amount: $128,057 Purpose: Community Climate Action Grant - Cedar Falls Park Multipurpose Field LED Light Conversion Budget Code(s): 61370035-803067-30052 Vendor #64 (N/A if new vendor) Vendor is a BOCC consultant? Yes No X Contract Type: (Check one) New X Renewal Amendment Effective Date: January 1, 2022 Approved by Board: Yes X No Agenda Date: February 2, 2021 This agreement is approved as to technical form and content: Department Director’s Signature Date: Information Technologies (Applicable only to hardware/software purchases or related services) This agreement has been reviewed and is approved as to information technology content and specifications: Office of the Chief Information Officer Date: Risk Management This agreement is approved for sufficiency of insurance standards, specifications, and requirements: Office of the Risk Management Officer Date: Financial Services This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act: Office of the Chief Financial Officer Date: Legal Services This agreement is approved as to legal form and sufficiency: Office of the County Attorney Date: Clerk to the Board Received for record retention: All Docusign contracts must be copied to the Clerk upon completion: occlerkdocs@orangecountync.gov The following signature block is for hard copies only and is not required for Docusign contracts: Office of the Clerk to the Board Date: DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 3/24/2022 3/25/2022 3/26/2022 3/27/2022 Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 10 of 11 Exhibit A Community Climate Action Grant Program Application See the following appended application and approval documents: CCAG FY20-21 – Full Application and Attachments – ToCH_CedarFallsParkLED Agenda - 02-02-2021 Virtual Board Meeting - Item 6a DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 11 of 11 Exhibit B Community Climate Action Grant Program’s Revised Scope of Services and Program Budget DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 12 of 11 Exhibit C Community Climate Action Grant Program’s Alternative Payment Schedule MEMORANDUM TOWN OF CHAPEL HILL Office of Sustainability and Resilience 405 Martin Luther King Jr. Blvd. Chapel Hill, NC 27514-5705 sustainchapelhill.org (919) 969-5075 To: Orange County Sustainability Program From: John Richardson, Community Resilience Officer Date: November 17, 2021 Subject: Alternative Payment Schedule – Cedar Falls Park Multipurpose Field LED Light Conversion In order to facilitate the quick completion of the Cedar Falls Park Multipurpose Field LED Light Conversion as described in our application (3-6 months, see Exhibit A), the Town of Chapel Hill requests that the majority of the project funds be transferred at the beginning of the project, as follows: Quarter 1: $102,445.60 Quarter 2: $25,611.40 Total: $128,057.00 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill Orange County Community Climate Action Grant Program Performance Agreement Rev. 2/21 Page 13 of 11 ATTACHMENT “A” Orange County Certifications – FY 2020-21 Community Climate Action Grant Program Performance Agreement Primary Contact, Chief Executive Officer / Executive Director, and Chief Financial Officer I certify that I have provided the primary contact and chief executive officer or executive director, and chief financial officer for my agency with this Agreement and that I will keep it current to the County of Orange. The list should be in writing with the name, title, phone and email address and if possible, fax number. Board of Directors and Officers of the Board I certify that I have provided a current list of the Board of Directors and Officers of the Board with this Agreement and that we will continue to update the list as changes occur. The list should be in writing, with the name, physical address, mailing address and if possible, phone, fax and email address. Project Budget Submission I certify that I have provided a project budget for the period to be covered by Orange County funding, and that any substantive changes made to this budget have been in advance authorized in writing by Orange County. Agency Budget Submission I certify that I have provided the requested information from the latest budget adopted by the agency for the fiscal years encompassing this Agreement. If not, please explain on a separate sheet of paper. Alignment with Organization’s Mission I certify that the programs and services for which this funding is requested align with the mission of the organization. Intended Purpose I certify that the funds provided to the agency under the terms of this Agreement will be used for a public purpose and shall only be used for the purposes intended and any money not used for those purposes will be promptly returned to Orange County. Certified by: (Provider’s Signature) Title: Town Manager Date: DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 3/24/2022 1 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 2, 2021 Action Agenda Item No. 6- a SUBJECT: Community Climate Action Grant - Project Selection for FY20-21 DEPARTMENT: Asset Management Services ATTACHMENT(S): INFORMATION CONTACT: 1. Project Descriptions, Scoring, and Brennan Bouma, (919) 245-2626 Comments Steven Arndt, (919) 245-2658 2. Powerpoint Presentation PURPOSE: To: receive the grant project funding recommendations of the Human Relations Commission and the Commission for the Environment for the FY20-21 Orange County Community Climate Action Grant Program; and approve funding for the recommended Community Climate Action Grant projects for FY20- 21 as outlined in the attached report. BACKGROUND: As part of the FY20 budget, the Board of Orange County Commissioners BOCC) created the Orange County Climate Action Fund dedicated to accelerating climate change mitigation actions in Orange County. This decision was motivated in part to help the County meet the climate change mitigation goals set by the Board in recent years: Reduce greenhouse gas emissions community-wide by 26 percent by 2025 ( from 2005 levels). Transition to a 100% renewable energy based economy by 2050. The first round of Climate Action Fund projects was proposed by the Commission for the Environment last year and approved by the Board of Commissioners. These include funding for solar projects for each of the school districts, a LED lighting campaign for lower-income residents, and additional funding to weatherize and preserve affordable housing. For the 2020-21 funding cycle, $478,657 in funding was budgeted to support climate action projects that will benefit Orange County residents both socially and financially. Following the direction of the Board of Commissioners, the process for soliciting and selecting projects to receive funding was conducted through a formal grant program. The scoring and eligibility guidelines were created by the BOCC and developed the remaining application elements borrowing from the successful model of the Outside Agency funding process. The application period for this first round of grants opened on September 18, 2020 and closed on November 9, 2020. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 2 The Community Climate Action grant program received seven applications in this round from a variety of non-profit and public organizations whose total requests add up to more than $1.2 million. While staff fielded some questions from prospective applicants from the private sector, no private sector applications were received. Grant applications were reviewed and scored by the Commission for the Environment (CFE) and the Human Relations Commission (HRC). On December 14, 2020 each of these Commissions voted to forward their final scoring and comments to the BOCC. The following is a rank-order summary table of their combined project scoring and recommendations, and more details on each project are available in Attachment 1 (Project Descriptions, Scoring, and Comments): Total Rank Funding Recommended Score Project Applicant (Collaborators) Requested Funding Level Out of Out of 7 applications) 25is Solar Panels on Affordable Habitat Habitat for Humanity of $95,000 95,000 21.7 1 Homes Orange County NAACP of Chapel Hill and Water Heater Carrboro (Rebuilding Replacement Together of the Triangle $122, 100 122, 100 21.2 2 and Habitat for Humanity of Orange County) Cane Creek Reservoir OWASA 75,000 75,000 19.6 3 352.4kW DC Solar Array Tree Planting Program Town of Chapel Hill 40,000 40,000 18.5 4 Solar-powered Electric Town of Chapel Hill 18,500 18,500 17.7 5 Vehicle Charging Station Cedar Falls Park Multipurpose Field LED Town of Chapel Hill 220,000 128,057 17.0 6 Light Conversion Forest Foundation (Green Orange County Eco-Oil Company, LLC; Innovation Park Greenway Transit 700,000 0 12.3 7 Services, LLC; and Carolina Biodiesel, LLC ) Total (Max for 2020-21: 1,270,600 $478,657 478,657) FINANCIAL IMPACT: The Climate Action Tax is projected to generate $478,657 in funds in FY 2020-21, and the Board of Orange County Commissioners intends to identify impactful projects and distribute these funds promptly to accelerate action on the urgent issue of climate change and help to further stimulate the local economy. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 3 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. Social Justice and Racial Equity is the most heavily-weighted factor in scoring projects proposed through this grant program, ensuring that the equitable distribution of funds and the repair of environmental inequities are a central element of each funded project. Local investments in energy efficiency and renewable energy in Orange County provides direct reduction of monthly energy bills and supports jobs and investments in clean energy technologies. GOAL: ESTABLISH SUSTAINABLE AND EQUITABLE LAND-USE AND ENVIRONMENTAL POLICIES The fair treatment and meaningful involvement of people of all races, cultures, incomes and educational levels with respect to the development and enforcement of environmental laws, regulations, policies, and decisions. Fair treatment means that no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies. Reducing energy usage from the electric grid improves air quality impacts. Improving local air quality helps to protect the health of vulnerable populations in Orange County whose health is disproportionately affected by ground-level ozone and other emissions. ENVIRONMENTAL IMPACT: The following Orange County Environmental Responsibility Goal impacts are applicable to this item: ENERGY EFFICIENCY AND WASTE REDUCTION Initiate policies and programs that: 1) conserve energy; 2) reduce resource consumption; 3) increase the use of recycled and renewable resources; and 4) minimize waste stream impacts on the environment. Investing in local climate change mitigation actions will conserve energy, reduce resource consumption, and increase the use of renewable resources. RESULTANT IMPACT ON NATURAL RESOURCES AND AIR QUALITY Assess and where possible mitigate adverse impacts created to the natural resources of the site and adjoining area. Minimize production of greenhouse gases. The Climate Action Fund will continue to support high-impact projects which will minimize the local production of greenhouse gases, reducing Orange County's contribution to the adverse impacts of climate change on human and natural resources both inside and outside of the County. RECOMMENDATION(S): The Manager recommends that the Board Receive the grant project funding recommendations of the Human Relations Commission and the Commission for the Environment for the FY20-21 Orange County Community Climate Action Grant Program; and Approve funding for the recommended Community Climate Action Grant projects for FY20- 21. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 4 ORANGE COUNTY NORTH CAROLINA Date: February 2"d, 2021 To: Board of Orange County Commissioners From: Brennan Bouma, Sustainability Coordinator Steven Arndt, Director Asset Management Services RE: Orange County Community Climate Action Grant- Project Descriptions,Scoring, and Comments For the 2020-21 funding cycle of the Orange County Community Climate Action Grant program, $478,657 in funding was budgeted to support climate action projects that will benefit Orange County residents both socially and financially. The Community Climate Action grant program received 7 applications in this round from a variety of non-profit and public organizations whose total requests add up to more than $1. 2 million. While staff fielded some questions from prospective applicants from the private sector, no private sector applications were received. Following the scoring and eligibility guidelines of the Board of Orange County Commissioners (BOCC),the applications were reviewed and scored by the Commission for the Environment(CFE) and the Human Relations Commission (HRC). The BOCC asked the Human Relations Commission to score the applications on the Social Justice and Racial Equity criterion, as this pertains to their expertise and because the racial representation of the CFE as a whole does not reflect the racial diversity of Orange County.The HRC and the CFE discussed the scoring process, reviewed application materials, and shared thoughts on each application over the course of three monthly meetings and on December 14th each of these Commissions voted to pass their final scoring and comments on each application along to the BOCC. The following is a rank-order summary table of the combined project scoring and recommendations. A full table showing the scores for each project on each of the 7 scoring elements is included in the Appendix. Total Rank Fundin Recommended Score Project Applicant (Collaborators) Requested Funding Level Out of Out of 7 applications) 25is Solar Panels on Affordable Habitat Habitat for Humanity of $95,000 95,000 21.7 1 Homes Orange County NAACP of Chapel Hill and Water Heater Carrboro (Rebuilding Replacement Together of the Triangle $122, 100 122,100 21.2 2 and Habitat for Humanity of Orange County) P.O. Box 8181 * Hillsborough, North Carolina 27278 Telephone: (919)245-2625 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 5 Cane Creek Reservoir 352.4kW DC Solar Array OWASA 75,000 75,000 19.6 3 Tree Planting Program Town of Chapel Hill 40,000 40,000 18.5 4 Solar-powered Electric Vehicle Charging Station Town of Chapel Hill 18,500 18,500 17.7 5 Cedar Falls Park Multipurpose Field LED Town of Chapel Hill 220,000 128,057 17.0 6 Light Conversion Forest Foundation (Green Orange County Eco- Oil Company, LLC; Innovation Park Greenway Transit Services, $700,000 0 12.3 7 LLC; and Carolina Biodiesel, LLC) Total (Max for 2020-21: 1,270,600 $478,657 478,657) Below is a set of expanded details on each proposed project, in rank order per HRC and CFE scoring.The quoted text was pulled directly from various sections of the submitted applications.Also summarized below are the comments from the HRC and the CFE, along with their scores and funding recommendations. 1 Ranked Project—Solar Panels on Affordable Habitat Homes Applicant (Collaborators): Habitat for Humanity of Orange County Cost Estimate: $95,000 Recommended Funding Level: $95,000 Total Score(Out of 25 pts): 21.7 Project Description: "Habitat for Humanity of Orange County proposes to use$95,000 in Orange County Community Climate Action Grant funding to install rooftop solar panels on ten newly constructed affordable Habitat homes in Orange County.This project will be undertaken in partnership with East Chapel Hill Rotary Club, who will partner with us to help raise funds and work with local solar installation companies to obtain equipment at cost...The average Habitat homeowner earns 45%of the area median income.The average Habitat household has four people." Project Benefits: "The homeowners will have approximately$73 free electricity per month and the equipment is warranted for 12-25 years... Each family will save an estimated $26,280 in electricity costs over 30 years... Energy costs disproportionately affect low-income families because energy bills account for a much higher percentage of their income. High energy costs contribute to the cycle of poverty. Low-income families cannot afford the upfront cost of solar and frequently do not qualify for loans... Home solar should not be available just for those with higher incomes. Building these homes with solar will address the lack of equity when it comes to the benefits of renewable energy." Rooftop solar helps fight climate change and air pollution. Climate justice and racial justice are linked. In the U.S. Black people are exposed to about 1.5 times more particulate matter than white people, and Hispanics 1.2 times more. People in poverty have about 1.3 times more exposure than people out of poverty with resultant DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 6 significant health risk... Each year, our proposed project will reduce/avoid an estimated 47 tons of greenhouse gas emissions. Over the estimated 30-year lifetime of the rooftop solar panels,this project will reduce carbon emissions by a total of approximately 1,140 tons." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced: $83 HRC Comments:This project seems to keep the focus on social justice, and targets the low income and underserved community.While the project only assists 10 households, it provides direct benefits.Additionally, the project includes educating people and includes investments outside of Southern Orange. Reviewers were concerned that the homes that will benefit have not yet been selected, but this did not impact project scoring. If this project is funded, the HRC encourages staff to ensure that the demographics of the homeowners who actually benefit match with the demographics in the proposal through the quarterly reporting process. CFE Comments:Overall excellent application.The applicant has a good plan for expanding their solar program. The applicant has clear expertise in this domain, and this project has the opportunity to serve as a model and accelerate solar installations across all Habitat projects. The project has a limited reach in terms of number of households reached, but the duration of engagement for those households is on the order of several years. While the applicant does plan to purchase materials locally as much as possible, economic impacts are mostly indirect. In 2019, Habitat's work generated $2.03 million in economic impact in Orange County. Since the solar panels will be purchased at cost or slightly above, it makes the savings considerable. Project Drawdown, a collaboration of global scientists, ranks rooftop solar as the 10th most important solution to climate change on a list of 100. If funded, we hope that this significant project will serve as a model for other Habitat affiliates and help Habitat toward becoming a national leader in solarizing homes for our lower-income neighbors. Funding of this proposal will send a strong message that Orange County supports expanding renewable energy and making it accessible to everyone. 2 Ranked Project—Water Heater Replacement Applicant (Collaborators): NAACP of Chapel Hill and Carrboro (Rebuilding Together of the Triangle and Habitat for Humanity of Orange County) Cost Estimate: $122,100 Recommended Funding Level: $122,100 Total Score(Out of 25 pts): 21.2 Project Description:"This project was designed to help 30 low-income, Orange County households to transition from inefficient,greenhouse gas generating water heaters to highly efficient, greenhouse gas minimizing water heaters. Applicants to the Orange County Home Preservation Coalition (OCHCP)for weatherization, energy efficiency, urgent repair, or other related services constitute the target population for this project. During application intake the applicant's house is evaluated for potential benefit from this project. Benefits of this project, lower utility bills and lower greenhouse gas emissions, are then explained to the chosen applicants. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 7 With agreement of the chosen applicant appropriate modifications are made to the house to transition from an inefficient to an efficient water heater." For this project two members of the Orange County Home Preservation Coalition are significant collaborators: Rebuilding Together of the Triangle and Habitat for Humanity of Orange County... Both RTT and HH are critical to the success of this project.They have the expertise and experience to assess the needs of a household, plan the modifications, and efficiently implement the desired changes. Although not a formal partner,the Orange County Home Preservation Coalition identifies target households, connects these households with the appropriate provider, and helps educate their clients about the benefits that OCHPC providers can deliver." Project Benefits: "This project has requested funds to replace 30 water heaters and based on our experience we anticipate selecting 20 households with electric water heaters and 10 households with gas water heaters. We believe that each selected household will directly benefit from reduced utility bills and reduced greenhouse gas emissions...This project should reduce greenhouse gas emissions by about 29 short tons/year assuming grid- supplied electricity emissions of 0.5 pounds COze/kwh. As grid supplied electricity emissions subside with a greener grid,yearly GHG emissions reduction against a 2020 baseline will increase." A reasonable average lifetime for a heat-pump water heater is about 15 years. During this time if the heat- pump water heater replaces an electric water heater the expected savings in the utility bill is$360/year—if the heat-pump water heater replaces a gas water heater the expected savings in the utility bill is$104/year." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $309 HRC Comments:This project has a good direct impact to marginalized Orange County residents and a good return on investment.The demographics of the target population are focused on those who need the most assistance.The HRC did not fully understand the NAACP's involvement since it seems funds would go to partners already doing this work. CFE Comments:Overall, excellent application. Emissions of GHG from a gas-fired water heater are local and would be eliminated entirely with the replacement by a heat pump water heater. Emissions from an electric water heater are indirect,that is they are emitted by the electric utility. A heat pump water heater reduces electric demand and the consequent emissions. Financial efficiency is enhanced by the use of other volunteer based collaborators and potential incentives from Duke Energy. The experience and capabilities of the collaborators also enhances the capacity of NAACP.The implementation plan is well-developed and applicant has a good network of volunteers and contractors who have carried out related projects.The project will use an existing pipeline for identifying and vetting households eligible for the program.All of the heat pump water heaters will be purchased from Orange County sources. The CFE liked that the funds would be directly invested into community members and efficiency upgrades to housing.The number of people reached is small, but impact on those people is large.The lifespan of the new water heating systems should be good and assist home prices in having increased value.The applicant is asking for a somewhat large amount of funding, and the cost of installation seems high, but the applicant makes a good argument that the energy savings on water heating are comparably cheap. It would be good to discuss disposal plans for the old water heater systems. The installation of the heat pump water heaters should be completed within 18 months from time of award. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 8 3 Ranked Project—Cane Creek Reservoir 352.4kW DC Solar Array Applicant (Collaborators): Orange Water and Sewer Authority(OWASA) Cost Estimate: $75,000 Recommended Funding Level: $75,000 Total Score(Out of 25 pts): 19.6 Project Description: "As part of OWASA's on-going commitment to reduce purchased electrical energy use and decrease greenhouse gas emissions that result from our operations, we seek funding to expand our renewable energy portfolio to include a 352.4 kW DC solar array at the Cane Creek Reservoir. OWASA was set to break ground on this project in FY21, but because of our commitment to keep rates low during the pandemic, OWASA opted for a 0% rate increase this year.This decision delayed several capital projects, including the Cane Creek Reservoir solar project, which was been delayed indefinitely. We propose to use Climate Action Funds to resuscitate the project, which will generate almost 525,000 kWh of clean energy in year one." OWASA's Fiscal Year 2022 Budget is going to be stressed because we delayed capital projects in the FY21 budget to achieve a 0% rate increase during the COVID- 19 pandemic, instead of the 5% increase that was originally planned. OWASA was able to move forward with three other solar PV projects because they met a strict financial standard: no additional money down (beyond the Duke Energy solar rebate) and annual lease payments that are less than the total energy cost savings.This standard essentially makes these projects revenue neutral in year one.The Cane Creek Reservoir project is a much larger system; because it could not meet this standard, it has been delayed indefinitely. Without Orange County Climate Action funding, the project will not likely move forward. Unfortunately, in delaying this project, we risk losing the potential to use a $75,000 Duke Energy solar rebate. Moreover, we miss out on an estimated 120 metric tons of greenhouse gas emission reductions every year." This "shovel-ready" project located in a highly-visible location at a popular recreation area in the county would serve as a showcase for solar projects in our community, raising awareness and excitement for renewable energy in this area and demonstrating financial feasibility for other such projects." Project Benefits: "Funding for this project will benefit all residents of Orange County by reducing greenhouse gas emissions and showcasing the potential for public-private partnerships for solar in our community. It will especially benefit OWASA customers by reducing the utility's annual electricity costs, keeping rates affordable." This project will serve as an example for public entities looking for public-private partnerships to advance clean energy projects. OWASA has already invested $20,000 for the design of the Cane Creek Reservoir Solar PV system. Eagle Solar and Light has structured an innovative 25-year lease that makes OWASA's annual lease payments very close to energy cost savings starting in year one, assuming a $170,000 down payment. Duke Energy has committed to a $75,000 solar rebate subject to project completion." Additionally, Eagle Solar and Light is using a Carrboro-based and minority-owned company, Action Solar, as its major sub-contractor for the electrical work." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $35 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 9 HRC Comments: While there is community impact, there is a lack of specific focus on social justice or racial equity.The HRC appreciated that the applicant actively engaged a minority-owned subcontractor, but the benefits of lowered utility rates only go to OWASA customers in Southern Orange. CFE Comments:Overall, excellent application. Full marks were assigned for emissions reduction potential. It has the largest impact in the county on a per person basis of all applications, albeit mostly indirectly. OWASA serves just about half of Orange County residents. Clearly,they have a broad reach within the county and have the opportunity to showcase this project.The proposal lists several methods of informing the public of the project and its benefits. The funds are used wisely and efficiently for a public purpose leveraging rebates from Duke Energy, innovative lease financing partnership with Eagle Solar. OWASA employs 38 Orange County residents and about$31,000 in various services will be spent in Orange County on this project. OWASA's extensive in-house capability combined with that of the collaborator is more than sufficient to bring the project to a satisfactory completion. If notified of funding in January 2021, OWASA could have the solar PV system online by the end of June 2021. 4 Ranked Project—Tree Planting Program Applicant (Collaborators):Town of Chapel Hill Cost Estimate: $40,000 Recommended Funding Level: $40,000 Total Score(Out of 25 pts): 18.5 Project Description: "The requested funds will be used to purchase, plant and maintain 40 large, native trees principally within two of the Town's census block groups that rank highest in our tree planting suitability analysis.The criteria for our analysis includes a variety of factors such as the CDC's Social Vulnerability Index SVI), existing canopy density, proximity to transit stops,transit use, proximity to affordable housing, and affordable housing vulnerability to extreme heat." Recently, we completed a tree planting project across five of our public housing neighborhoods. Residents informed Town staff that the new trees had a positive visual impact and made them feel like the Town cared about their community. We are building on this experience to expand the tree planting program to other areas of Town that scored well in our tree suitability analysis." We have not been able to identify a dedicated revenue source to grow this program. Most internal funding has been for tree replacement rather than planting new trees. We have received donations and other grant funding, but those funds have now been spent and the projects are complete." Project Benefits: "The 40 large trees are estimated to sequester 2.42 metric tons of COze every 10 years and 19.36 metric tons of COze over 80 years....In this case, we have used Census block data as a proxy for the [5,852] direct beneficiaries.The[se] numbers above are derived from the two highest ranking Census blocks from our tree suitability analysis. We recognize that all residents can benefit indirectly, and that beneficiaries span beyond the proxy area used... Other Unit of Impact: ... temperature regulation, reduced urban heat island, DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 10 shade, filter air pollutants, manage and filter rainwater, stabilize soils, maintain soil health, improve human mental well-being, improve recreation and aesthetics." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: 2,066 HRC Comments: HRC reviewers appreciated that the Town had said that they would prefer minority-owned businesses and work with residents.They felt it was good that the Town had gotten the program started in public housing communities. While trees may seem to be simple things, public housing communities are often overlooked for beautification and quality of life improvements, and they may help reduce cooling bills and the risk of flooding. Reviewers were concerned however that the requested trees for this project could be located outside of the example area of Northside. CFE Comments: This project does not reduce emissions, but rather sequesters the emissions using trees. A total of 19.36 metric tons of GHG will be sequestered in the first 80 years of the trees lifetime. Even though the cost to plant and maintain each tree is large,the proposal cites 5,852 individuals will be served by the project.The Town of Chapel Hill has sufficient capacity to complete the project in a timely manner. Some local economic benefit will come from the purchase of the trees from a local source. If awarded,the town plans to work with the residents (e.g., Northside Neighborhood)to inquire about the best locations for planting trees. The applicant has completed tree planting projects successfully, and is leveraging some other funds for tree replacements for this project. The applicant is asking for a relatively small amount of funding, so it is worth supporting (or partially supporting) even though impact is likely smaller than other projects. 5 Ranked Project—Solar-powered Electric Vehicle Charging Station Applicant (Collaborators):Town of Chapel Hill Cost Estimate: $18,500 Recommended Funding Level: $18,500 Total Score(Out of 25 pts): 17.7 Project Description: "We plan to purchase and install the EV ARC 2020, a charging system that combines solar generation with battery storage to power electric vehicles with 100% renewable and emissions-free energy.The EV ARC will be placed at the Eubanks Road Park& Ride lot, located near the new Carraway Village development. In addition to providing free public charging,the EV ARC will also have a dedicated port to power Orange County Mobility On-Demand transit vehicles." We have recently been encouraged to reapply for a Clean Fuels Advanced Technology (CFAT) grant with the NC Clean Energy Technology Center. The CFAT grant helps to make the project possible by covering up to 80%of the total system cost. For the Orange County Community Climate Action Grant,we are asking for up to 20% of the system cost to provide a local match." DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 11 Project Benefits: "We estimate that the EV ARC will provide up to 15,750 electric vehicle miles traveled per year, resulting in a reduction of 14,271 pounds of CO2e per year. If awarded, our plan is to share the positive impacts of this project with Town and County residents. We are also considering signage that would promote and educate about the positive impacts of the project." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $118 HRC Comments: No strong equity piece. Low income target population figures are confusing and not well explained. We do not know yet the demographics of who the Mobility On Demand program will serve, but those who own EVs are often higher-income. CFE Comments: The emissions reduction is from both individual electric vehicles and the use of solar panels to provide off-grid power for the stations. While adding two charging stations to such a large parking lot is a small step,this project is only requesting a relatively small amount as they are leveraging another grant to provide 80%of the necessary funds. It is not clear how this project enhances economic development, because the preassembled systems are manufactured in California,there being no existing local source. The main users of the project are a relatively limited number of electric vehicle commuters who use the Eubanks Park and Ride lot, although the number of users is expected to increase as the Carraway development grows.The town's fleet of electric vehicles may also derive a benefit from this project. The project makes clear that this solar charger will be a visible investment supporting the greater use of electric vehicles. The Town of Chapel has the capacity to bring this project to completion, and given the funding, the town is capable of completion is less than a year. 6 Ranked Project—Cedar Falls Park Multipurpose Field LED Light Conversion Applicant (Collaborators):Town of Chapel Hill Cost Estimate: $220,000 Recommended Funding Level: $128,057 (all remaining funds) Total Score(Out of 25 pts): 17.0 Project Description: "The requested funds will be used to purchase and install 40 LED light fixtures to replace 48 existing, less efficient metal halide fixtures located at the Cedar Falls Park multipurpose fields." Project Benefits: "The LEDs will save 38,850 kilowatt hours of electricity and more than $97,150 in utilities over their useful life (25 years).This will result in a savings of 220 metric tons of CO2e.The main beneficiaries of the project are Town residents, as well as multipurpose field users. Residents will benefit from a reduced, long-term impact on operating expenses (lower tax burden) associated with lighting and fixture maintenance. Park users will also benefit from higher quality, more reliable lighting." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $999 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 12 HRC Comments:There was no direct social justice or racial equity component demonstrated. Cedar Falls Park is in a relatively white community. CFE Comments: While CFE reviewers liked the concept of replacing high energy consumption lights with LEDs, and the idea of investing in a highly used public park, the cost per unit impact of this project is high.This application does not leverage funds or partnerships very well compared to the town's other applications. The financial benefit of the project includes an estimated $97,150 in utility bill savings plus $99,510 in avoided maintenance costs over the 25 year lifetime of the LEDs.This nearly adds up to the total project cost of 220,000. Any economic development will result from local purchasing of the LEDs, and preference will be given to minority/women owned businesses. Awareness about the project will be shared with the town residents and park users, which can have a positive impact. The plan is well-developed and easily implemented and the Town of Chapel Hill has the capacity to bring the project to a successful conclusion. Applicant is asking for a large amount of funding, and balancing the benefits of this project with the other proposals,the CFE is recommending partial funding for this project using the remaining funds after the higher- ranked projects are funded. With more than 50%of project costs covered by this grant, the Town may still be able to complete most or all of this project through the use of Duke Energy Incentives to reduce the total project cost as well as the large expected lifetime cost savings in reduced energy bills and maintenance expenses. 7 Ranked Project— Orange County Eco-Innovation Park Applicant (Collaborators): Forest Foundation (Green Oil Company, LLC; Greenway Transit Services, LLC; and Carolina Biodiesel, LLC) Cost Estimate: $700,000 Recommended Funding Level: $0 Total Score(Out of 25 pts): 12.3 Project Description: "Orange County Eco-Innovation Park(OCEIP) is an innovation and entrepreneurship incubation park of collaborative businesses and organizations, based on renewable energy, waste biomass and plant derived economies.Together they create a "tool chest" of options for sustainable economic development and training, that can be replicated and appropriately scaled in other communities. At it's core is the GOAL Model, developed from 2004-18 in a HOPE VI Community of color in East Durham. GOAL is a decentralized, closed-loop, multi-nodal,waste-to-fuel-to-transportation, renewable energy system; designed to allow many renewable or recycled waste, or plant-derived business strategies to be added. By doing so, one businesses' waste stream becomes the feedstock of another, overhead and expenses are shared and lowered and resiliency is increased." We would like to use grant funds to: first, assist in permitting hurdles for utilizing our site as a green business incubator and demonstration site; second,to improve the property energy efficiency, such as lighting, solar hot water and biofuel infrastructure; and third,to install some sustainable technology to increase income, efficiency and resiliency that can be demonstrated, scaled and replicated." DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 13 Project Benefits: "We project displacing 20,000 gals of diesel or 22 pounds per gallon for 2021. If we are able to conduct our energy efficiency upgrade for the building,we will cut our current bill by about 60K Kwh per year and that energy is split between coal and nuclear and peak load natural gas.We hope to reduce stormwater runoff with a gutter and cistern system, which we can use for grey water and agriculture reducing water usage and lowering greenhouse gases caused by drinking water processing. If we can enhance our composting operation, we can reduce methane emissions (80 times greater greenhouse gas) and sequester carbon in our farming operations, reducing fertilizer needs and added greenhouse gases.A rough estimate of CO2 is 100 tons annually, but could be double that if we can ramp up a food waste diversion system." Grant Dollars Requested Per Metric Ton of Greenhouse Gas Emissions Reduced During Project Lifetime: $350* based on rough estimates by applicant) HRC Comments:While this seems like a worthwhile project, it places little specific emphasis on social justice/racial equity. Additionally,the HRC liked that this project would be located outside of Southern Orange where many of the other projects are focused.The HRC was concerned that the applicant's experience working in East Durham may or may not directly apply to what they are proposing to do in Efland.They felt the application was light on details and was too broad to see direct impacts.This project is also by far the largest request and might not be able to come together quickly. CFE Comments: CFE reviewers liked the ambition and overall idea of the project, but needed to see more specifics, clear goals, and deliverables before they could recommend funding.The Forest Foundation good goals, however,the application describes the project in very general terms, and it was not clear how it would measure success or how long it would take to implement the actions it listed.The Forest Foundation (TFF) also proposed to collaborate with 5 other organizations, but did not describe how they would work with these organizations. The reviewers liked the focus on decreasing GHG emissions by replacing petroleum-based diesel fuel with biodiesel, improved composting, and other improvements in operations. Reviewers also pointed out the applicant's 20 years of experience in environmental education and participating in hundreds of events. The total request ($700k) seemed excessive for the intended scope of the request for grant proposals. If the applicant were to focus on a smaller better-defined and promising piece of the proposal,they would have been far more competitive. No funding was recommended at this time. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 14 Social Justice Racial Equity Local Amount and Scored by the Emissions Efficient use Capacity of Time to Economic Duration of Total Score Final Rank Project Applicant(Collaborators) Funding Human Reduced of Funds Applicant Development Engage-ment Complete Requested Relations Commission) Out of 5 pts) (Out of 4 pts) (Out of 4 pts) (Out of 3 pts) (Out of 3 pts): (Out of 3 pts): (Out of 3 pts): ( Out of 25 Out of 7 is applications) Solar Panels on Habitat for Humanity of OrangeAffordableHabitat 95,000 4.0 3.7 3. 7 2.7 2.4 2.3 2.9 21.7 1 Homes County NAACP of Chapel Hill and Water Heater Carrboro(Rebuilding Together of 122,100 4.3 3.2 3.1 3.0 2. 6 2.0 3.0 21.2 2 Replacement the Triangle and Habitat for Humanity of Orange Count Cane Creek Reservoir 352.4kW DC Solar OWASA 75,000 1.3 3.7 3. 7 3.0 2. 3 2.6 3.0 19.6 3 Array Tree Planting Program Town of Chapel Hill 40,000 3.0 2. 4 2. 7 3.0 1.9 2.4 3.0 18.5 4 Solar-powered Electric Vehicle Charging Town of Chapel Hill 18,500 2. 7 2.9 3.3 3.0 1. 2 1.7 2.9 17.7 5 Station Cedar Falls Park Multipurpose Field LED Town of Chapel Hill 220,000 1.3 3.1 3.2 3.0 1.8 1.9 2.7 17.0 6 Light Conversion Forest Foundation(Green Oil Orange County Eco- Company,LLC;Greenway Transit Innovation Park Services,LLC;and Carolina 700,000 3.3 2.2 1.2 1. 3 1.5 1.3 1.5 12.3 7 Biodiesel LLC U0C L v Total Total 1,270,600 A 3 Budget for 2020-21:$478,657) LPL X C G! IZ CZ Q DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 15 ORANGE COUNTY NORTH CAROLINA Community Climate Action Grant Project Selection for FY20 -21 February 2nd , 2021 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 16 Climate Action Fund - Background 4 cent property tax for climate action approved for the 19-20 Budget Decision prioritized projects with Social Justice and Racial Equity benefits Community focus (not operations) First year projects run by County entities Current and future projects open to community through grant program DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Community Climate Action Grant 17 Overall Timeline Itcal Year Jul-Sept Apr-JunJLid 2019-20 19-20 Project Creation and CFE 19-20 Project Evaluation and Ranking BOCC Selection Application Project Review Project Selection Application 2020-21 Created and and Ranking for and Contracting Opens for FY21- Opens for FY20- FY20-21 for 22 Funds 21 Funds FY20-21 Project Ranking and Selection for FY21 -22; Project Review BOCC Review Project Selection 2021-22 and Ranking for aligned with CIP for Application FY22-23 FY22-23 Opens for FY22- 23 Funds DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 18 FY20-21 Eligibility Guidelines Non-profits, public entities , and small businesses . All funds must be spent in Orange County. Must have legal standing to receive funds . Ongoing projects eligible if expanding or accelerating . Replacement and repair projects are eligible if not likely to be funded within 5 years. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 19 FY20-21 Scoring Criteria 25 point scale Social Justice and Racial Equity (5pts) Emissions reduced (4 pts) Efficient use of Funds (4 pts) Capacity of Applicant (3 pts) Local Economic Development (3 pts) Amount and Duration of Engagement (3 pts) Time to complete (3 pts) DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 20 Summary Table Total Rank Project Applicant (Collaborators) Funding Recommended Score Out of 7 Requested Funding Level Out of applications) 25 is Solar Panels on Affordable Habitat for Humanity of Orange 95,000 95,000 21.7 1 Habitat Homes County NAACP of Chapel Hill and Water Heater Replacement Carrboro (Rebuilding Together of 122,100 122,100 21.2 2 the Triangle and Habitat for Humanity of Orange County) Cane Creek Reservoir 352.4kW DC Solar Array OWASA 75,000 75,000 19.6 3 Tree Planting Program Town of Chapel Hill 40,000 40,000 18.5 4 Solar-powered Electric Vehicle Charging Station Town of Chapel Hill 18,500 18,500 17.7 5 Cedar Falls Park Multipurpose Field LED Light Town of Chapel Hill 220,000 128,057 17.0 6 Conversion Forest Foundation (Green Oil Orange County Eco- Company, LLC; Greenway Transit Innovation Park Services, LLC; and Carolina 700,000 0 12.3 7 Biodiesel, LLC ) Total Max for 2020-21: $478,657) 1,270,600 478,657 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 21 Detailed Table Social Justice/ Racial EquitV Amountand Scored bV the Emissions Efficient use of Capacity of Local Economic Time to Duration of Total Score Final Rank Project Lead Applican Funding Human Reduced Funds Applicant Development Engage-ment Complete t Requested Relations Commission) Out of 5 pts) (Out of 4 pts) (Out of 4 pts) (Out of 3 pts) (Out of 3 pts): (Out of 3 pts): (Out of 3 pts): (Out of 25 pts) Out of 7 applications) Solar Panels on Habitat for Humanity of OrangeAffordableHabitat 95,000 4.0 3.7 3.7 2.7 2.4 2.3 2.9 21.7 1 Homes County Water Heater NAACP of Chapel Hill and 122,100 4.3 3.2 3.1 3.0 2. 6 2.0 3.0 21.2 2 Replacement Carrboro Cane Creek Reservoir 352.4kW DC Solar OWASA 75,000 1.3 3.7 3.7 3.0 2. 3 2. 6 3.0 19.6 3 Array Tree Planting Program Town of Chapel Hill 40,000 3.0 2.4 2.7 3.0 1.9 2.4 3.0 18.5 4 Solar-powered Electric Vehicle Town of Chapel Hill 18,500 2.7 2.9 3.3 3.0 1.2 1.7 2.9 17.7 5 Charging Station Cedar Falls Park Multipurpose Field Town of Chapel Hill 220,000 1.3 3.1 3. 2 3.0 1.8 1.9 2.7 17.0 6 LED Light Conversion Orange County Eco- Forest Foundation 700,000 3. 3 2. 2 1.2 1. 3 1.5 1.3 1.5 12. 3 7 Innovation Park Total Total 1,270,600 Budget for 2020-21:$478,657) DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 1 o f 12 SUBMISSION CHECKLIST Primary Applicant Organization Town of Chapel Hill Project Name(s) Cedar Falls Park Multipurpose Field LED Light Conversion Section Subsection Cover Page Applicant and Collaborator/Partner Contact Information Funding Requests Signed Application Cover Page Signed Disclosure of Conflicts of Interest and Clause Applicant Information Applicant organization’s Date of Incorporation (if applicable) Applicant organization’s Purpose/Mission (if applicable) Living Wage Schedule of Positions (if applicable) Project Information Project Name Project Description Strategic Objective Target Population Performance Indicators Project Budget Summary Attachments (A description of these items is available on page 15: “Description of Required Attachments.” Please contact us if it will not be possible to provide any of these required attachments at the time of application: bbouma@orangecountync.gov) Applicant Organization’s Annual Budget and Proposed Project Budget (Use template provided) Applicable Financial Records to prove eligibility: IRS Federal Form 990 or Applicant Organization’s Tax Returns from 2019 Applicable Financial Records to prove eligibility of collaborator/partner (if they are receiving project funds): IRS Federal Form 990 or Tax Returns from 2019 List of members of organization’s Governing Board (if Board exists) Solid Waste Program Fee (SWPF) Verification (for commercial property owners and renters) Certificate of Insurance DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 2 o f 12 COVER PAGE Applicant Contact Information Applicant Organization’s Legal Name: Town of Chapel Hill Applicant Organization’s Physical Address: 405 Martin Luther King Jr Blvd Applicant Organization’s Mailing Address: 405 Martin Luther King Jr Blvd Applicant Organization’s Web Address: www.townofchapelhill.org Executive Director (if applicable): Mr. Maurice Jones Telephone Number: 919-969-5075 E-Mail: jrichardson@townofchapelhill.org Tax ID Number: 56-6001199 Funding Request Summary Please list all Fiscal Year 2021 Community Climate Action Grant funding requested for all projects you are proposing and the proposed use of funds (please list program name only). Applicants will be asked to provide more details on their proposed program budget in the Budget Worksheets attachment. Project Equipment Operations Personnel Total Cedar Falls Park Multipurpose Field LED Light Conversion $220,000 $220,000 Totals $220,000 $220,000 Briefly explain your proposed use of funds (2-4 sentences): To the best of my knowledge and belief all information and data in this application is true and current. Signature: 11/9/20 Applicant’s Authorized Signatory Date The requested funds will be used to purchase and install 40 LED light fixtures to replace 48 existing, less efficient metal halide fixtures located at the Cedar Falls Park multipurpose fields. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 3 o f 12 DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST AND NON- DISCRIMINATION CLAUSE Are any of the Board Members or employees of the organization which will be carrying out this project or their named project collaborators/partners or members of their immediate families, or their business associates… YES NO a) Employees of or closely related to employees of Orange County? b) Members of or closely related to members of the governing bodies of Orange County? c) Current beneficiaries of the program for which funds are being requested? d) Paid providers of goods or services to the program or having other financial interest in the program? If you have answered YES to any question or know of any other potential conflict of interest regarding your application, please provide a full explanation here: There are Town employees who are closely related to employees of Orange County , though these staff members are not working on this project directly. Town Board Members and employees who live in Chapel Hill could benefit from this project through reduced operational expenses/tax burden over time. NON-DISCRIMINATION Provider agrees as part of consideration of the granting of funds by funding agencies to the parties hereto for themselves, their agents, officials, employees and servants agree not to discriminate in any manner of these basis of race, color, gender, national origin, age, handicap, religion, sexual orientation, gender identity/expression, familial status or veterans status with reference to any activities carried out by the grantee, no matter how remote. The parties hereto further agree in all respects to conform to the provision and intent of Orange County Civil Rights Ordinance, as amended and the Orange County Anti -discrimination Policy. This provision is enforced by action for specific performance, injunctive relief, or other remedy as by law provided; this provision shall be binding on the grantees, the successors and assigns of the parties hereto with reference to the above subject manner. To the best of my knowledge and belief all of the above information is true and current. I acknowledge and understand that the existence of a potential conflict of interest does not necessarily make the program ineligible for funding, but the existence of an undisclosed conflict may result in the termination of any grant awarded. Signature: 11/9/20 Applicant’s Authorized Signatory Date DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P.O. Box 8181 * Hillsborough, North Carolina 27278 Telephone: 919 245-2626 Applicant Organization & Collaborator Information Please provide the following information about the primary applicant organization: 1. Date of Incorporation (Month/Year): 01/1851 2. Applicant organization’s Purpose/Mission (no more than 2-4 sentences): Our Mission: Learning, serving and working together—to build a community where people thrive. 3. Please provide a brief description of your organization’s past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (no more than 2-4 sentences). The Town is actively working to advance community sustainability and resilience. Many of these efforts are described here. Recently, the Town completed these similar projects: (1) upgrades to LED streetlights, park and ride lighting and fixtures at several Town facilities; (2) tree planting across five public housing neighborhoods; and (3) installation of multiple electric vehicle charging stations, including recent upgrades at the 140 West parking deck. 4. Living Wage: Does this organization pay permanent employees a minimum living wage? (Yes / No) Yes If yes, is this organization an Orange County Living Wage Certified Employer? Yes If no, please briefly explain. 5. Schedule of Positions: a. Number of Full-Time Paid Positons: 768 b. Number of Part-Time Paid Positions: 7 c. Number of volunteers 843 and average hours worked per volunteer per month 2.33 Please provide the following information about all significant collaborators and partners whether or not they will be receiving grant funding for this project. Feel free to copy and paste Questions “a” through ”e” as needed if you have more than one significant collaborator/partner: a) Date of Incorporation (Month/Year): b) Applicant organization’s Purpose/Mission (no more than a few sentences): DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 5 o f 12 c) Please provide a brief description of your organization’s past achievements in carrying out similar projects and evidence of successful record of meeting proposed budgets and timetables (no more than 100 words). d) Living Wage: Does this organization pay permanent employees a minimum living wage? (Yes / No) i. If yes, is this organization an Orange County Living Wage Certified Employer? ii. If no, please briefly explain. d. Schedule of Positions: i. Number of Full-Time Paid Positons: ___ ii. Number of Part-Time Paid Positions: ___ iii. Number of volunteers ___ and average hours worked per volunteer per month____ Project Information *Please submit for each project if applying for funding for more than one project. 6. Project Name: Cedar Falls Park Multipurpose Field LED Light Conversion Project Primary Contact and Title: John Richardson, Community Resilience Officer Telephone Number: 919-969-5075 E-Mail: jrichardson@townofchapelhill.org 7. Please briefly describe the proposed program and the target population to benefit from the program. (100 words or less) This project will replace 48 metal halide light fixtures at the Cedar Falls Park multipurpose fields with 40 LED fixtures. The LEDs will save 38,850 kilowatt hours of electricity and more than $97,150 in utilities over their useful life (25 years). This will result in a savings of 220 metric tons of CO2e. The main beneficiaries of the project are Town residents, as well as multipurpose field users. Residents will benefit from a reduced, long-term impact on operating expenses (lower tax burden) associated with lighting and fixture maintenance. Park users will also benefit from higher quality, more reliable lighting. 8. Please choose the best description for the type of project: ☐ Infrastructure/Clean Tech: New ☐ Infrastructure/Clean Tech: Repair DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 6 o f 12 ☒ Infrastructure/Clean Tech: Replacement ☐ Communication/Education ☐ Natural Systems Management/Restoration ☐ Circular Economy/Waste reduction ☐ Analysis/Plan ☐ Other (Please describe): 9. Please choose the primary climate change mitigation focus for this project (select all that apply): ☒ Energy Efficiency ☐ Renewable Energy ☐ Beneficial Electrification ☐ Carbon Sequestration ☐ Other (Please describe): 10. Has your organization or have your collaborators/partners completed projects of this type in the past? If so, what funds were used? ☒ Yes ☒ Funding used (Please describe): General fund, Public Works Department budget ☐ No 11. If this project is not selected for funding in this round, what other funding might be used to support it within the next 5 years? ☐ Other capital or operational funds ☐ None. This is a unique opportunity. ☒ Unknown (please describe below): We have not been able to identify a revenue source for this project and it seems unlikely that the project would be funded in the next five years due to its scope and the uncertainties around future budgets. 12. Please select the jurisdiction(s) where your project is focused and briefly state how your project aligns with the relevant Climate Action Plans (no more than 2-4 sentences). ☐ Carrboro: https://townofcarrboro.org/928/Community-Climate-Action-Plan ☒ Chapel Hill: In progress, please refer to the website to show alignment. ☒ Orange County: In progress, please instead show alignment with the Orange County BOCC Goals and Priorities. ☒ North Carolina: Clean Energy Plan o Zero Emission Vehicle Plan o Motor Fleet Zero Emission Vehicle Plan o Clean Energy and Clean Transportation Workforce Assessment This project’s focus on improved operations and environmental protection through energy efficiency, decreased utility expenses, reliable infrastructure, reduced waste, and lower greenhouse gas emissions are aligned with each of the following: (1) the Town of Chapel Hill’s near-term DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 7 o f 12 climate action goal of a 26-28% reduction in community carbon emissions by 2025, where the Town has recently taken similar measures to reduce emissions from street and other outdoor lighting; (2) the County’s goal to “create, preserve, and protect a natural environment that includes clean water, clean air, wildlife, important natural lands, and sustainable energy for present and future generations”; and (3) the North Carolina Clean Energy Plan’s goal to “reduce electric power sector greenhouse gas emissions by 70% below 2005 levels by 2030 and attain carbon neutrality by 2050.” Collaborators and Partners In some projects, collaborators and partners provide essential capacity and connections. If collaborators or partners are an essential part of your project whether or not they are receiving grant funds, please use this section to provide more details. If you are not working with collaborators or partners, please feel free to write N/A in this section and move to the Social Justice and Racial Equity section. 13. Please describe one to three key partnerships/collaborations that add the most value to the success of the proposed project. N/A Social Justice and Racial Equity 14. How many people will directly or indirectly benefit from your project? Please be as specific as possible on the estimated number and characteristics of those who will benefit including, gender, race, age, socio-economic status and geographic location. Please also state for each group whether the benefits will be direct or indirect. Please fill out the tables below as applicable. Project Target Population Demographics Group Characteristic Projected 2020-21 Will the benefits of your project be direct or indirect for this group? Gender Men 3,991 Direct* Women 4,436 Direct* Nonbinary/Genderqueer No data Self-Describe No data Total 8,427 Race and Ethnicity Black or African-American 522 Direct* American Indian or Alaska Native 11 Direct* Asian 1,812 Direct* White 5,142 Direct* DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 8 o f 12 Native Hawaiian or other Pacific Islander 0 Direct* Two or more races 202 Direct* Some other race 16 Total 7,705 Of the above, how many Hispanic/Latino 722 Direct* Of the above, how many non- Hispanic/Latino 7,705 Direct* Total 8,427 Age 0-5 years 367 Direct* 6-18 years 1,359 Direct* 19-50 years 3,574 Direct* 51+ years 3,125 Direct* Total 8,427 Geographic Location Town of Chapel Hill 8,427 Direct* Town of Carrboro No data Orange County (Outside of Chapel Hill/Carrboro) No data Outside of Orange County No data Total 8,427** Income Low-income (80% of the Area Median Income and Below) Please see income table in the appendix 1,527 Direct* Total 1,527 *In this case, we have used Census block data as a proxy for the number of direct beneficiaries. The numbers above are derived from the Census block where the park is located and the two others that are closest. We recognize that all residents can benefit indirectly, and that users span beyond the proxy area used above. **We do not have data for Cedar Falls Park indicating the geographic location of visitors. We have reported the direct beneficiaries as describe directly above 15. Please describe any ways in which low‐income or marginalized communities/households were engaged in the creation of this project proposal. More than 7% of greenhouse gas emissions from Town operations come from outdoor lighting. Knowing this, we have been working to convert our outdoor lighting to LED, including streetlights, traffic signals, park-and-ride lots, outdoor lighting for buildings and park lighting. We view this work as a benefit to all Chapel Hill residents because it will lower the long-term impact of operational expenses (tax burden) and reduce the Town’s impact on climate change. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 9 o f 12 16. Please describe any potential negative side effects of the project and describe the steps you are taking/will take to eliminate or minimize these impacts to any low‐income or marginalized communities/households. We have not identified any negative side effects of the projects. 17. Are the impacted residents already aware of the potential positive and negative impacts of your project and the steps you are taking? If not, please describe your plan to engage with them and how you will act based on their input. If awarded, our plan is to share the positive impacts of this project with Town residents. We are also considering park signage that would promote and educate about the positive impacts of the project. 18. Please describe any other aspect of your project that is relevant to Social Justice and Racial Equity. The Town will state a preference for and/or seek out minority and women-owned business enterprises (MWBE) to bid on this project. Also, community members who are part of organizations renting the fields will continue to have access to fee assistance and scholarship programs to enable participation regardless of income. While some participants qualifying for such assistance may identify as a part of a historically marginalized group such as a racial or ethnic minority, we do not assume that this is or will be true of all beneficiaries of this recreation access program. Emissions Reduced 19. How many tons of greenhouse gas emissions will your project reduce/avoid each year? We estimate an annual electricity savings of 38,850 kWh, resulting in a reduction of 19,425 pounds of CO2e per year. 20. For how many years will this emissions reduction take place as a result of your project? Please consider the expected lifetime of the technology/program/impact etc. The LED lighting fixtures are estimated to last as many as 25 years, and the Town intends to continue investing in LEDs or a more efficient lighting technology in the future. 21. Please describe the location of the emissions reduction. Where would fossil fuels have been burned if not for your project? For projects creating electricity usage reductions, it can be difficult to determine the location of the power produced. Please feel free to state “Grid-tied electricity reduction” Grid-tied electricity reduction. 22. Please describe any other aspect of your project that is relevant to the amount of emissions that it will reduce or avoid. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 10 o f 12 We have not included this in our calculations above, but there is modest emissions avoidance associated with longer lasting fixtures that require less maintenance and fewer replacements. Efficient use of Funds 23. Please estimate the impact of your project per grant dollar requested. This cost per unit of impact must reflect the total program budget divided by the total impact of the project described in this application. If the proposed project is new, please write N/A in the first column of the table below, and just fill out the second column. Actual 2019-20 Project Costs (If your proposed project expands or accelerates an ongoing effort) Projected Project Costs Total Cost of Project N/A $220,000 Unit of Impact: Total # of tons of greenhouse gases reduced N/A 17.6 per year 220 over project life* Cost Per Ton of GHG’s Reduced N/A $106.68 (total cost of ownership)** Unit of Impact: Total # of individuals served/benefitted N/A 8,427 Cost Per Individual Served/Benefitted N/A $2.78 Other Unit of Impact: Please describe here N/A Cost Per Unit of Impact N/A Other Unit of Impact: Please describe here N/A Cost Per Unit of Impact N/A (Please feel free to add rows if necessary to show any additional units of impact.) *Project life assumes 80,000 hours (25 years) and does not account for decarbonization of the grid over time **Total cost of ownership = capital cost – (utility bill savings + avoided maintenance) 24. Please describe any avoided financial costs or savings related to the project and over what period of time those costs will be avoided/reduced. The LEDs will save 38,850 kilowatt hours of electricity and more than $97,150 in utility charges over their useful life of 80,000 hours (25 years). The $97,150 in projected utility savings is conservative and does not account for increased utility costs over time. With a longer lasting light fixtures, we also estimate $99,510 worth of avoided maintenance. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 11 o f 12 25. Does your project accelerate or expand on existing programs that already show positive impact? The Town has been investing in energy efficiency upgrades to facilities and infrastructure for many years. One of these recent efforts includes upgrades at three Town facilities that have resulted in savings of over $80,000 per year. This project aims to build on that work. 26. Does your project also take advantage of other funding sources? No. 27. Would your proposed project help you to take advantage of funding from other sources besides this grant in the future? Similar to other projects we’ve described above, this project could serve as an example of our continued interest and experience in completing energy efficiency upgrades aimed at lowering greenhouse gas emissions and operating expenses. 28. Please describe any other aspect of your project that is relevant to the efficient use of grant funds. Capacity of Applicant 29. Please describe any projects that you have completed successfully in the past which are similar to the project you are proposing. We have completed LED lighting retrofits across nearly 2,000 streetlights, two park-and-ride lots (with solar), two parking decks and several town facilities, including Town Hall, the Aquatic Center, the Community Center and the Parks & Recreation Administration building. 30. If you are proposing to collaborate with other organizations on this project, please briefly describe their relevant experience to the project and/or the target population. N/A 31. Please describe any other relevant expertise or capacity to carry out the project in your application. Local Economic Development 32. How many Orange County residents are employed by your organization? DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B P a g e 12 o f 12 218 33. What percent of project materials will be purchased from sources within Orange County or North Carolina? We will state a preference for project materials to be sourced within Orange County and North Carolina, but we do not know what the final percentage will be at this time. 34. Please describe any other aspect of your project that is relevant to local economic development. Amount and Duration of Engagement 35. Please describe how you will engage with and/or educate project participants. If awarded, our plan is to share the positive impacts of this project with Town residents. We are also considering park signage that would promote and educate about the positive impacts of the project. 36. How will you measure the success of that engagement or educational effort? We have a biannual community survey, as well as a climate action survey that we ran for the first time this spring and summer. We could use both or one of these to inquire about whether or not residents are aware of this and other climate action projects. We could also speak with park users to gauge their perspective. 37. Please describe any other aspect of your project that is relevant to the amount, or quality, or length of engagement and education that your project will produce. Time to Complete 38. How much time will your project require to demonstrate the positive impacts you describe? If awarded, we estimate that this project could be completed within 3-6 months. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B ATTACHMENTS DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B a) Applicant Organization’s Budget and Project Budget Enclosed on following page. The Town’s budget can also be viewed here: https://www.townofchapelhill.org/government/departments- services/business-management/budget/2020-2021-adopted-budget DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B b) IRS Federal Form 990 or 2019 Tax Returns The Town is exempt from filing a 990. See guidance from IRS below: https://www.irs.gov/charities-non-profits/annual-exempt-organization- return-who-must-file. Every organization exempt from federal income tax under Internal Revenue Code section 501(a) must file an annual information return except: 1. A church, an interchurch organization of local units of a church, a convention or association of churches 2. An integrated auxiliary of a church 3. A church-affiliated organization that is exclusively engaged in managing funds or maintaining retirement programs 4. A school below college level affiliated with a church or operated by a religious order 5. Church-affiliated mission societies if more than half of their activities are conducted in, or are directed at persons in, foreign countries 6. An exclusively religious activity of any religious order 7. A state institution, the income of which is excluded from gross income under section 115, 8. A corporation described in Section 501(c)(1) that is organized under an Act of Congress, an instrumentality of the United States and is exempt from federal income taxes 9. A stock bonus, pension or profit-sharing trust that qualifies under Section 401(required to file Form 5500, Annual Return/Report of Employee Benefit Plan) 10. A religious or apostolic organization described in Section 501(d) (required to file Form 1065, U.S. Return of Partnership Income) 11. A governmental unit or an affiliate of a governmental unit that meets the requirements of Revenue Procedure 95-48 PDF, 1995-2 C.B. 418 12. A private foundation described in Section 501(c)(3) and exempt under Section 501(a) (required to file Form 990-PF, Return of Private Foundation) 13. A political organization that is a state or local committee of a political party, a political committee of a state or local candidate, a caucus or association of state or local officials, or required to report under the Federal Election Campaign Act of 1971 as a political committee 14. An exempt organization (other than a private foundation) that normally has annual gross receipts of $50,000 or less and therefore is eligible to file an annual electronic notice Form 990-N instead of an annual information return)* 15. A foreign organization, or an organization located in a U.S. possession, that normally has annual gross receipts from sources within the United States of $50,000 or less and therefore is eligible to file an annual electronic notice (Form 990-N instead of an annual information return) DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B c) List of Board of Directors (if applicable) A full listing of the Mayor and Council members can be viewed here: https://www.townofchapelhill.org/government/mayor-and- council/mayor-council DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B d) Solid Waste Program Fee (SWPF) Verification Enclosed on following page. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B Town of Chapel Hill, Chapel Hill, NC 27514 INVOICED ATE INVOICEN UMBER DESCRIPTION INVOICEA MOUNT VENDORNU MBER VENDORNA ME CHECK NUMBER CHECK DATE CHECK AMOUNT FILE COPY NON-NEGOTIABLE THIS INSTRUMENT HAS BEEN PREAUDITED IN THE MANNER REQUIRED BY THE LOCAL GOVERNMENT BUDGET AND FISCAL CONTROL ACT. Pay To the Order Of Town of Chapel Hill Accounts Payable 405 Martin Luther King Jr. Boulevard Chapel Hill, NC 27514 Vendor Number Check Number Check Date PAGE:1 OF 1 CHECK NUMBER: 00150177 10/31/2019 675 10/31/19 DISPOSE WASTE MATERIAL $417.20 PO #: 48018 - PW - CONSTRUCTION Voucher #: 496928 GL#:10325 - 60542 $417.20 10/31/2019 672 10/31/19 LANDFILL FEES $923.20 PO #: 48126 - STORMWATER Voucher #: 496469 GL#:65035 - 60542 $923.20 11/19/2019 PROGRAM FEES 2019 SOLID WASTE PROGRAM FEES $55,522.00 Voucher #: 497014 GL#:10501 - 60699 $3,550.00 GL#:66710 - 60699 $47,286.00 GL#:66715 - 60699 $142.00 GL#:10301 - 60699 $852.00 GL#:10345 - 60699 $142.00 GL#:64975 - 60699 $142.00 GL#:62930 - 60699 $142.00 GL#:10401 - 60699 $284.00 GL#:10451 - 60699 $852.00 GL#:10550 - 60699 $142.00 GL#:25265 - 60699 $568.00 GL#:42800 - 60330 $1,278.00 GL#:21000 - 60699 $142.00 7157 ORANGE COUNTY SOLID WASTE 150177 11/22/2019 $56,862.40 $56,862.40***Fifty-six Thousand Eight Hundred Sixty-two Dollars and 40 Cents*** ORANGE COUNTY SOLID WASTE 7157 150177 11/22/2019 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B AP Town of Chapel Hill 405 Martin Luther King Jr. Boulevard Chapel Hill, NC 27514 150177 ORANGE COUNTY SOLID WASTE PO BOX 17177 CHAPEL HILL,NC 27516-0000 DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B e) Certificate of Liability Insurance If awarded, the Town is prepared to provide proof of insurance in the form requested. DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B 03/02/2022 Surry Insurance P. O. Box 128 Dobson NC 27017-0128 Lori Hiatt, CIC, CSRM, Account Manager (336) 386-8228 (336) 386-4661 lori.hiatt@surryinsurance.com Town of Chapel Hill 405 Martin Luther King Jr. Blvd Chapel Hill NC 27514-5705 The Charter Oak Fire Insurance Company 25615 A ZLP-41M7991A 07/01/2021 07/01/2022 1,000,000 1,000,000 1,000,000 2,000,000 2,000,000 A 810-5J243370 07/01/2021 07/01/2022 1,000,000 A 10,000 ZUP-41M79921 07/01/2021 07/01/2022 10,000,000 10,000,000 A Law Enforcement Liability ZLP-41M7991A 07/01/2021 07/01/2022 Each Occurrence 1,000,000 Aggregate 3,000,000 Orange County PO Box 8181 Hillsborough NC 27278 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY DocuSign Envelope ID: 74B52019-280F-41A8-B673-D36C5D62642B