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HomeMy WebLinkAboutAgenda - 02-05-2002 - 8d ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: February 5, 2002 Action Age a Item No. SUBJECT: Budget Amendment#3 DEPARTMENT: Budget PUBLIC HEARING: (YIN) rN I ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Budget as Amended Donna Dean, 2452151 Spreadsheet Attachment 2. Smart Start Grant Project TELEPHONE-NUMBERS: Ordinance Hillsborough 132.8181 Attachment 3. Medicaid Maximization Chapel Hill 96BS501 Capital Project Ordinance Durham 6881331 Mebane 336-2212031 PURPOSE: To approve budget otinance amendments and grant and capital project ordinances for fiscal year 2001-02. BACKGROUND: Orange County Public Library 1. The Orange County Ads Commission recently awated the Orange County Library a $150 grassroots grant This grerd, made possible by North Carolina Ads Council, provides funds for the library to purchase supplies far its Come, Hobbies, Arts, Kits' Activi es (CHAKA) Pmgiam. No additional County funds are required for the receipt of these funds. (see column 1.attachment l) 2. On September 16, 2001, the Boat of Commissioners approved an Interim Smart SSart appropriation from the Orange County Partnership for Young Children (OOPYC) for the Library's Traveling Treasures program in the amount of $2,557. Recently, the Library recall notification that the OCPYC approved additional Smart Start trios totaling $2,556 for the program. The additions[funds bring the current budget for this program to 55,113. The Traveling Treasures program offers bilingual library materials to day core centers throughout the County, particuiady in northern Orange County,to help Hispanic preschoolers and their families develop and Improve their reading skills. The attached Smart Start Grant Project Ordinance(Attachment 2) provides for the receipt of these additional grentfunds. There is no County match for the receipt of these funds. Department of Social Services 3. During the first half of this fiscal year the Department of Social Services received higher than normal requests to assist clients with utility costs. On December 3, 2001, The Load of x County Commissioners approved an appropriated of $30,000 Them fund balance for the Department of Social Services to help address emergency needs of low-Income families. Twenty-seven thousand dollars would provide direct assistance to Mesa families. The remaining $3,000 would be placed In a special fund and provide a "guarantee- to utility companies should a client fail to make their regular utility payments. The Department would use the County funds in situations where it would not be appropriate to use Work First or Crisis Intervention funds. This amendment provides for the appmpnabon from the County's fund balance. (see column 3, attachment 1) Register hf Deeds 4, On December 3, 2001, the Board of County Commissioners approved a Uniform Fee Schedule, effective January 1, 2002. for Register of Deeds as mandated by North Carolina General Statute 161-10 (a). In addition, on that same date, the Board created an Automation Enhancement and Preservation Fund in accordance with North Carolina General Statute 161-11.3. The monies that accumulate in the Automation Enhancement and Preservation Fund would be an additional revenue shares her the County's long range Capital Investment Plan (CIP) and offset a portion of the costs associated with meant conversion and maintenance. Budgeted revenues in the current fiscal year for the Register of Deeds total $1,164,579. Based on average monthly transactions, staff estimates the fee Increases to generate approximately $124,000 in additional udbudgeted revenue for the remainder of fiscal year 2001-02. Of this total, the Budget Office estimates that approximately $25,000 (this assumes that the level of activity far the last six months of the fiscal year is consistent with the first six months) would transfer to the new Automation Enhancement and Preservation Fund. The remaining 599,000 would remain in the County's Ganarel Fund to offset expenditures In the Register of Deeds office. This socitional General Fund revenue would bring the total budgeted Register of Deeds revenue to $1,283,579. (sea column 4, attachment l) Health Department 5. The North Carolina Division of Public Health recently awarded the Orange County Health Department (OCHD) $9,500. These supplemental funds from Fre Centers of Disease Control and Prevention are available to fund specific educational programs for area wide modest providers and local health department staff. The funds would allow OCHD to provide tuberculosis education for its staff, host a tuberculosis workshop for area medical providers and purchase educational materials and storage cabinets for supplies. This is a one-time award for fiscal year 2001-02 and does not require additional County funds as a match (see column 5, attachment 1). 6. As required by the federal government, each state 'sets aside'a portion of annual Medicaid earnings as a contingency to avoid over expenditures. The funds are referred to as'federal cost settlement funs"or'Medicaid maximizaton funds'. Should the federal government not need to use the withheld funds, A reimburses the funds to the State on an annual basis. In turn, the State passes these funs along to Health Departments. There are several requirements regarding the use of the funs. • Funds are required to be budgeted and expended to further the objectives of the program that generated the receipts; Him 3 Funds may be expended for a vans ry of public health needs and activities or they maybe held in reserve for future needs of the department:and Funds are not to replace current budget allocations for these program areas. The Health Department recently received its annual settlement of M6Eioaid maximization funds from the State. The settlement totals $92,637 and brings the total Medicaitl minamization reimbursements received by Orange County over the last several years to more than $498000. The department plans to use these funds for non-recurring items such as replacement of older equipment, meeting OSHA requirements, and potentially offsetling costs of redesigning clinical space at the Whiffed Human Services Center. Attachment 3 of this spatial Horde Department Medicaid Maximization Capital Proper! Ordinance, provides for the receipt of the additional funds. No County poll are required in order to receive these funds. Solid WaetelLandfll Operations ]. The Rogers Road Waterline is currently being installed and OWASA is managing the Installation. On January 16,2002, the Beam of County Commissioners received Information regarding three change orders associated with the installation project. At that time, the Board approved an appropriation of $40,000 in reserves from the Solid Waste 0perationsTandfill Enterprise Fund to cover the cost of three change orders (am column 6, attachment f). FINANCIAL IMPACT: Financial impacts ere included in the baclground information above. RECOMMENDATION(S): The Manager recommends that the Boats of County Commissioners approve the attached budget ordinance amendments, and the grant and capital project amendments. ' L Attachment 2: Smart Start Program 5 Grant Project Ordinance Be it oniaiod by the Cut,County Bad of County Commisionus that pursuant to Section 13.2 of Chapter 159 of the Cemrm Statutes of North Carmimq the following grout project is hereby adopted. Section 1. The present authorized is she Smart Stan hogam ar rant to the Orange County Departments of Serial Services,Bush,Library had Caopemtive bananas,by the State of North Carolina and the Orange County pa ummI p for Yuri Qdd,er(OCBYC). Samoan 2. The officers of the County are bemby directed to proceed with she front project within the name foramen,and the roles and npin:em of dhe Seam of Non6 Carolina Secton 3. Th,fdlmving,evam to mt...paad to be ase6lan to complain run project: Tea1M9 NaW Seen Slm Kammc SL69t9 V Must fla i,rtlml Smrt So,Fewum $86067 TaW L3nry Ntrd SVVtAm hvcmc flv86 iOW GUpenuve£nwm,da¢JSmnBw Rermie bLZII Terri smmmsmexanaa t2,69S2a1 Section_ The fokavemg pain,yeast grant hands have lapsed barred, .. lD55)-19R.W $122330 Tool Eyied DSS rzlad Smart Sun $1,511,092 Total expired foeph refired Smut Sun $493,659 Tutu$spired Llbny MnN Smut San $10,721 Dahl Eepircd C uF,nn,,Baseman and Smart Son, fq7 Z' Section 5. Tuia]E:pired Smart Sark Grant punt $1,105,189 The following mutual,remain app,,pnazd for this Corr at: H�Smda . DSS $180,825 ffumni5nim . HaGA 8377,]18 Xmem Smite.Libm,y Tz EdS Total llnezfired Smarr Sfarr Funding $586,108 Section 6. The Manor,Ofhrm is hereby&need wsv s,t=wished the gout proposal had mfficienvpedfic damped momentum , s to provide she hmousum m the emmmeporcyrreamed by the gmnt statement and federal andnaa npustions. Section 1. Fums may be advanced from the General Fund for the pmporc of vahimg poymevu doe. Reimbursement requests should be made to the home In an twenty and timely source. Section 8. Copies of this gat nosiest connotes shall be mad,,available in the Firms,ORiar for demon -- an ,,,yup out this projet. Section 9. premum®t6aized through does grunt project isi 3.0 full time egmalm:protracts m she Department of Social Seances Day Care Subsidy program ax authorized by the Orange,artery,Board of Country Commissiovers on January is, 199c 0 x Si full rune ortur Iat pmutism mcheHdth➢epmment:e.mhmi>ed by th.Oemge Comry Board of Cuwty C,=msioama m Derembm 5, 1990 1.0[A time rywvilmt pmitiaas Vo ehe Hdth➢epmmmt Commwiry Awamaeca P sject as amharhed by the Cm,p Comry Board of Cory w September 7, 1999. Foodiug for c hase p,,moua is wutmgmv opov rho Gev d Assembly's ellocatim of Smarr Soar farads. &%rtion10. This prof Period begus)mwry 19, 199, ,dis,id though]we M,20W SUbxyoem Imdug of this yam prujen is cootiageut apoa the avadabiliry of fords mffw:eat to Cover enpen&ewes Section 11. ]ISIS ordwance supmedes pxmcru,Smart SOrt Program Geent Aajtct Odiruntm. Adopted tits 51h day dlebmery 2002. Attachment 3: Health Department Medicaid Maximization 1 Capital Project Ordinance Be it ordained by Tax Omnge County Board of County Cerbsnissianam that pursuant to Section 13.2 of Chapter 159 of the General Stmares of North Carolina, the following capital project is hcmby adopted. Sections 1. The projt authorized provides funds for me Health Department to purchase capital items and make supper renovations to clinic space Mcdlosid maximization fonds received by the Health Department absence thas finical. Section 2. The offioma of the County are hereby moppet to proceed with the project within the budgct contained herein. Saabs 3. 111:following rcvcnuc is anticipated to complete Pis pmlai portion FY Trou(E Fvaii EgIMt FY2Pol-02 02 sale.ru % $o in coca r""a, m So m envae Freeman $0 So So caarrraar 50 i so w o ," 9999 SS 593537 1492.195 'lion Funlo $299 8 1 $92537 5092195 Secti®C. The containing amount is appropriated for Bass p :i Tra FY I Through FY1001 20=1 rr2om.oz m t,.sremwm 50 so so oe.t so so 50 cobswcoon .50 sa $0 OAm 1 $399658 $92537 5492195 on caab $1 592 7 a092195 Section 5. This commence supemedcs all previous Health Deportment MMicaid MarSmizm ort Capital Pmjnna OMwmuea for Orange County. Sorption fi. This appliance. ongindly adopted February 16, 1999, shall be in effect until June 30,2002 Adapted this 5th dayof Febmary 2W2.