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Home My WebLink AboutAgenda 03-15-22; 8-g - Fiscal Year 2021-22 Budget Amendment #9 1 ORD-2022-006 ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: March 15, 2022 Action Agenda Item No. 8-g SUBJECT: Fiscal Year 2021-22 Budget Amendment #9 DEPARTMENT: Finance and Administrative Services ATTACHMENT(S): INFORMATION CONTACT: Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152 Summary Gary Donaldson, (919) 245-2453 Attachment 2. White Cross Fire Department Fund Balance Letter of Request PURPOSE: To approve a budget amendment for Fiscal Year 2021-22. BACKGROUND: Health 1. The Health Department has received the following additional funds: • Refugee Health Assessments—The North Carolina Department of Health and Human Services (NCDHHS) has awarded the Orange County Health Department an additional $2,600 to be used to address an increase in refugee arrivals to Orange County. Funds will be used for contract interpreters and translators. • Smiles for Kids — Delta Dental Foundation has awarded $2,500 for Kid-Friendly Improvements to the Dental Clinic to support the oral health of children in Orange County. Funding will be used towards bibs, teeth cleaning tools, light covers, and books. SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national 2 origin or ethnic background; age; military service; disability; and familial, residential or economic status. Department on Aging 2. The Department on Aging received an additional allocation from the Home and Community Care Block Grant (HCCBG) of$46,346 through Triangle J Council of Governments for use in the Senior Lunch Program to meet additional needs for food and supplies. 3. The Master Aging Plan Multi-year Grant project received $12,767 in donations this fiscal year. The Master Aging Plan (MAP) is a five year plan that provides comprehensive and coordinated delivery of community services and supports that foster lifelong community engagement and well-being to older adults in Orange County. The donated funds contribute to the creation and maintenance of the In Home Helpers Guide, which is a listing of people that provide respite help to families in the community. This budget amendment provides for the receipt of these funds in the Multi-year Grant Fund, outside of the General Fund, and amends the following Master Aging Plan Project Ordinance: Master Aging Plan ($12,767) - Project# 71099 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Grant Funds $627,411 $12,767 $640,178 Total Project Funding $627,411 $12,767 $640,178 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Master Aging Plan Expenditures $627,411 $12,767 $640,178 Total Costs $627,411 $12,767 $640,178 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Planning and Inspections 4. Communications Towers Trust Fund —At its June 1, 2021 meeting, the Board of County Commissioners approved establishment of Non-Major funds, including the Communications Towers Trust Fund. These Non-Major funds are used to account for assets the County holds in a trust capacity on behalf of others. The Communications Tower Trust Fund accounts for application fees paid to the County by telecommunication companies, with these fees being used to pay costs associated with determining tower location and construction. This budget amendment appropriates $15,000 in fund balance of application fees paid and $14,100 in revenue received in FY 2021-22 to pay consultant 3 costs for reviewing telecommunication applications for a total of $29,100. With this appropriation, approximately $223 remains in the Communications Towers Trust Fund unassigned fund balance. The consultant fee is paid only after the project is closed out, in compliance with the County Unified Development Ordinance. This budget amendment provides for the receipt of these funds in the Communications Towers Trust Fund, outside of the General Fund. Revenues for this Fund: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Charges for Services $15,000 $29,100 $44,100 Total Project Revenues $15,000 $29,100 $44,100 Appropriated for this Fund: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Communications Towers Trust Fund Expenditures $15,000 $29,100 $44,100 Total Project Appropriations $15,000 $29,100 $44,100 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal associated with this item. Department of Social Services 5. The Department of Social Services has received an additional allocation from the North Carolina Department of Health and Human Services (NCDDHS) for the Low Income Energy Assistance Program (LIEAP) of$98,558 to be used for qualifying client assistance with heating and cooling bills. 6. The Department of Social Services received an additional allocation of American Rescue Plan Act (ARPA) funding from the North Carolina Department of Health and Human Services (NCDHHS) in the amount of $86,120 to be used for overtime pay for staff administering the Low Income Energy Assistance Program (LIEAP) and Crisis Intervention Program (CIP). SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. 4 Criminal Justice Resource Department 7. The NC Department of Public Safety has awarded the Orange County Local Reentry Council in the Criminal Justice Resource Department (CJRD) new funds in the amount of $57,500 to reimburse a peer support specialist dedicated to working with individuals in re- entry. The County will contract with Coastal Horizons to provide this specialist. Providing peer support specialists to people returning from incarceration will address inequities, barriers to stability, increase healthier outcomes and reduce recidivism. The period for this grant will be February 2022 to December 2022 and will be placed in the Multi-year Grant Fund, outside the General Fund. This creates the following grant ordinance: Local Reentry Council- Peer Support Specialist($57,500) - Project# 71376 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Grant Funds $0 $57,500 $57,500 Total Project Funding $0 $57,500 $57,500 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Remediation Expenditures $0 $57,500 $57,500 Total Costs $0 $57,500 $57,500 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are applicable to this item: • GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION AND INEQUITY The fair treatment and meaningful involvement of all people regardless of race or color; religious or philosophical beliefs; sex, gender or sexual orientation; national origin or ethnic background; age; military service; disability; and familial, residential or economic status. • GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY The creation and preservation of infrastructure, policies, programs and funding necessary for residents to provide shelter, food, clothing and medical care for themselves and their dependents. County Capital 8. The Orange County Emergency Management Services Building has experienced moisture inside the wall cavities which has resulted in additional investigation, troubleshooting, and repair work to mitigate the damages. Orange County Asset Management Services (AMS) along with Risk Management, the County Attorney's Office, and Emergency Services is working jointly to resolve the issues and restore the building to a healthy building status. Additional project funding is needed for professional services to assist with the mitigation efforts and to perform additional studies to determine the next steps. These services include forensic engineering, architectural, mechanical, electrical, structural, facades, retro 5 commissioning, air quality testing, moisture mitigation, general contracting, mechanical specialist, and others as recommended. The current forecasted budget to investigate and provide recommendations including some of the repairs is $213,851. The County will seek legal and insurance reimbursement for this work, but will provide funding from the completed Battle Courtroom Remediation Project to start this needed remediation work. These funds will be budgeted in the County Capital fund, outside of the general fund. This will create the following capital project ordinance: 510 Meadowlands Remediation Phase 2 ($213,851) - Project# 10082 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Transfer from General Fund $0 $213,851 $213,851 Total Project Funding $0 $213,851 $213,851 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Remediation Expenditures $0 $213,851 $213,851 Total Costs $0 $213,851 $213,851 Battle Courtroom Remediation (-$213,851) -Project# 10067 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Alternative Financing $40,194 $0 $40,194 Transfer from General Fund $534,000 ($213,851) $320,149 Total Project Funding $574,194 ($213,851) $360,343 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Battle Courtroom Remediation Expenditures $574,194 ($213,851) $360,343 Total Costs $574,194 ($213,851) $360,343 9. In February 2022, structural inspections of the intake tower at Lake Orange Dam revealed significant deficiencies that warrant the need for demolition of the existing tower and the design/construction of a new tower as soon as possible. Additional project funding is needed for engineering design of a new intake tower, construction of a new erosion control barrier, and associated professional services. The associated contract amendment in the amount of$306,180 is proposed as a separate agenda item on the March 15, 2022 meeting agenda. The budget for this construction and professional services is $536,180. This amendment transfers $300,000 from West Ten Soccer Complex Capital Project (this project was previously delayed until years 6-10 and replacement funding will be added to the Capital Investment Plan for that year) to the Lake Orange Capital Project and moves forward $236,180, which will reduce the funds recommended in the upcoming Manager Recommended FY2022-32 Capital Investment Plan. These funds will be budgeted in the 6 County Capital fund, outside of the General Fund. This amends the following capital project ordinances: Lake Orange Dam Rehabilitation ($536,180) - Project# 10074 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Alternative Financing $605,000 $536,180 $1,141,180 Total Project Funding $605,000 $536,180 $1,141,180 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Rehabilitation Expenditures $605,000 $536,180 $1,141,180 Total Costs $605,000 $536,180 $1,141,180 West Ten Soccer Complex (-$300,000) - Project# 20026 Revenues for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised Alternative Financing $4,848,960 ($300,000) $4,548,960 Sponsorships $12,000 $12,000 Grant Funding $33,128 $33,128 Transfer from General Fund $356,040 $356,040 Total Project Funding $5,250,128 ($300,000) $4,950,128 Appropriated for this project: Current FY 2021-22 FY 2021-22 FY 2021-22 Amendment Revised West Ten Soccer Complex Expenditures $5,250,128 ($300,000) $ 4,950,128 Total Costs $5,250,128 ($300,000) $4,950,128 SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with these items. White Cross Fire Department 10.The White Cross Fire Department has requested a portion ($20,000) of the district's available, unassigned fund balance to offset unanticipated change orders and inflation- related prices increases related to its new fire engine and related equipment purchase. The BOCC approved the loan agreement for this fire engine at the September 2, 2021 Business meeting. With this appropriation, approximately $25,731 remains in the district's unassigned fund balance or 3.9% of budgeted expenditures. This budget amendment provides for the appropriation of $20,000 from the district's fund balance for the above stated purpose. (See Attachment 2.) 7 SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to this item: • GOAL: CREATE A SAFE COMMUNITY The reduction of risks from vehicle/traffic accidents, childhood and senior injuries, gang activity, substance abuse and domestic violence. Board of County Commissioners 11. The Clerk to the Board of Commissioners has proposed a budgetary change to transfer $3,197 from the Board of County Commissioners Contingency in order to pay for travel and training expenses for Commissioners. SOCIAL JUSTICE IMPACT: There is no Orange County Social Justice Goal impact associated with this item. FINANCIAL IMPACT: Financial impacts are included in the background information above. This budget amendment provides for the receipt of these additional funds in FY 2021-22 and increases the General Fund by $237,124, increases the Multi-Year Grant Fund by $70,267, increases the Fire Districts Fund by $20,000, increases the County Capital Fund by $236,180, and increases the Communications Towers Trust Fund by $29,100. ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal impacts associated with this item. RECOMMENDATION(S): The Manager recommends the Board approve the budget amendment for Fiscal Year 2021-22. 8 Year-To-Date Budget Summary Fiscal Year 2021-22 Communications Fire Districts County Towers Trust Fund Budget Summary General Fund Grants Fund Fund Capital Fund Original Budget $240,762,361 $552,076 $7,242,735 $0 $15,000 Additional Revenue Received Through Budget Amendment #9 (March 15, 2022) Grant Funds $3,507,969 $225,143 $25,000 $1,072,716 Non Grant Funds $820,459 $12,767 $904,223 $29,100 Fund Balance for Anticipated Appropriations (i.e. Encumbrances) $1,142,948 Fund Balance Appropriated to Cover Anticipated and Unanticipated Expenditures $11,299,957 $51,750 $4,454,000 Total Amended Budget $257,533,694 $789,986 $7,319,485 $6,430,939 $44,100 Dollar Change in 2021-22 Approved Budget $16,771,333 $237,910 $76,750 $6,430,939 $29,100 Change in 2021-22 Approved Budget F 6.97%1 43.09%1 1.06% #DIV/0! 1 194% Authorized Full Time Equivalent Positions Original Approved Full Time Equivalent Positions (includes Permanent and Time Limited) 947.980 5.000 0.000 0.000 Changes to Full Time Equivalent Positions 4.625 Total Approved Full-Time-Equivalent Positions for Fiscal Year 2021-22 952.605 5.000 0.000 0.000 0.000 f&r\ 9 TwHITECROWi WHITE CROSS VOLUNTEER FIRE DEPARTMENT To: Rebecca J. Crawford Deputy Financial Services Director Orange County(NC) Finance and Administrative Services From: Robert D. Furberg Acting President/Secretary/Firefighter Representative White Cross Volunteer Fire Department Board of Directors Ms. Crawford, White Cross Volunteer Fire Department would like to request additional funds from our unappropriated balance. Based on my figures, we should have$40,592.52 in the balance after using$15,000.00 in October 2021. As a result of unanticipated change orders and inflationary price increases, our new fire engine and related equipment for the truck have cost the department$30,000.00 more than anticipated. I am writing to request$20,000.00 from the fund balance to cover some of these costs. If you have any questions about this inquiry, please do not hesitate to us know. Sincerely, '�Qt Robert Furberg 5722 Old Greensboro HWY Chapel Hill, NC 27516 Phone: (919)942-1194 Fax: (919)942-9733 Operations@wcfire.net