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Home My WebLink AboutOCHA Minutes 2-17-22 ORANGE COUNTY HOUSING AUTHORITY ADVISORY BOARD MEETING O.�,&CHCD ORANGE COUNTY HQUSING&COMMUNITY DEVELOPMENT Thursday, February 17, 2022 at 6:00 PMVIRTUAL MEETING: https://zoom.us/i/98126441099 MEETING MINUTES Board Members & Staff Attending: Evelyn Johann, Alice Mahood, Corey Root, Blake Rosser, Valerie Sauer, Michael Webb The meeting was called to order at 6:03 p.m. A motion was made to approve January 2022 Minutes of the OCHA Board meeting [Mahood, Sauer]. All in favor, none opposed. Member Updates: -Michael Webb has new job working for a consulting firm based in DC—very much similar work but not for University; currently doing Housing Needs Assessment for a town in Ohio -Alice Mahood also has new job, Financial Analysis Strategist for City of Cary, also sitting on Homelessness Advisory Board for them -Corey offered to speak with her about homelessness given past expertise w/OCPEH. -MW: Did anyone else get invited to Habitat for Humanity breakfast in a few weeks? (No) Corey Root, OCHCD Executive Director gave the monthly report. Orange County Housing Authority continues successful utilization of allocated vouchers. • HCV Program Update • VMS numbers unchanged from last month due to date of submission, next month we will report January numbers and in April both Feb/Mar • 174 vouchers issued (since Oct. 2020), 109 leased up • Avg. lease-up time 106 days (up from 96 last month due to a couple long-term searchers finally leasing up) • Median time 86 days (up from 79) • Have developed tiered support using Housing Access Coordinator and OCPEH staff... 60 days linked to OCPEH and Service Providers, 90 days referred to HAC • In the past, OCHA terminated folks in extended housing search, but we are now taking more trauma-informed approach. • PBV update • 2 developments coming on line in which we're hopeful to have PBV: Jay St. development with CHT, and Homestead Gardens development w/several different developers including Habitat, Casa and (possibly) self-help. The CASA portion may have PBV Mailing Address: P.O. Box 8181, Hillsborough, NC 27278 Main Office:300 W.Tryon Street, Hillsborough,NC 27278 Chapel Hill Office:2501 Homestead Road,Chapel Hill,INC 27516 Telephone(919)245-2490• Fax(919)644-3056 ORANGE COUNTY HOUSING AUTHORITY ADVISORY BOARD MEETING O.�,&CHCD ORANGE COUNTY HQUSING&COMMUNITY DEVELOPMENT Thursday, February 17, 2022 at 6:00 PMVIRTUAL MEETING: https://zoom.us/i/98126441099 available. • Specialist vacancy update • New specialist starting March 15Y, Lindy Grainger with a lot of case management experience. • Homeownership program, hoping to update materials for next month • Database conversion, changing from Elite to Yardi • Contract ready to route • Also looking at consulting services to help with actual conversion. • Special Programs • 9/19 EHVs currently issued, one leased up • 5 FYI applications sent to OCDSS • Accounting errors • Working with both HUD and Finance Dept. to get accurate reporting • Program Goals • Housing Department is developing new Mission/Vision statements, and each division will be developing 3-5 Program Goals. • Lease-ups w/in 90 days • HAP utilization at 95% • 90% of recerts completed 60 days prior to anniversary date • Distribute 2 newsletters to voucher recipients • MW: have you considered HQS goal? Such as% done within x days of receiving RFTA... if already doing, goal can just be to maintain... I don't think you necessarily need to add to them, I was just commenting on one I've seen elsewhere in case you feel like adding. • Administrative Plan • Allowing exception to income limits for applicants experiencing chronic homelessness (holdover from December) • CR notes pros are that it is more trauma-informed and • AM wants to clarify that this is allowed by HUD regs (it is) • MW clarifies that there is a mistake in the PPT, says 30%when it should be 50% • BR notes that absent member Carmody was in favor of the changes Mailing Address: P.O. Box 8181, Hillsborough, NC 27278 Main Office:300 W.Tryon Street, Hillsborough,NC 27278 Chapel Hill Office:2501 Homestead Road,Chapel Hill,INC 27516 Telephone(919)245-2490• Fax(919)644-3056 ORANGE COUNTY HOUSING AUTHORITY ADVISORY BOARD MEETING O.�,&CHCD ORANGE COUNTY HQUSING&COMMUNITY DEVELOPMENT Thursday, February 17, 2022 at 6:00 PMVIRTUAL MEETING: https://zoom.us/i/98126441099 • MW moves to accept, AM seconds • Unanimous approval, motion passes. • Changing Initial Voucher Term to 180 days, Extension term to 90 days • Decreasing ppw for staff but also decreasing stress for participants when voucher is expiring • VS: Can notice of extension approval be written "and verbal" if possible? Or"and/or verbal"? BR notes no administrative hurdles to including that. • VS likes changes overall and agree that they address outstanding circumstances of current participants' circumstances • AH moves to accept both changes, VS seconds • CR clarifies that this includes "and verbal" and VS concurs. • All in favor, none opposed, motion passes. • Admin Plan Changes: Chapters 1-4 • Opening up changes for discussion and feedback, no vote expected tonight. • VS needs more time to review, and it makes more sense to go section by section • AM praises job of transforming document from old to new, wonders if there is a reason not to approve (e.g. inconsistency in formats could create confusion or problems) • CR notes that potentially final vote would be in December. • VS: practically speaking how does it impact like onboarding • MW: wants to vote however is easier for us. • CR: if you want a month for review, then BR and CR can develop a strategy for approval. • AM likes that plan and also wants what is easier. 7:00 PM List of housing groups in OC (Corey) • Requested at December meeting • One one hand lots of plans, otoh no "overall" plan, CR has been talking with town counterparts to develop "one plan to rule them all"... right now we are trying to make "plans for the plan"to see how we might go about this. o HUD Consolidated Plan: required for anyone who receives HOME/CDBG or other block grants (CoC, ESG, etc.) Mailing Address: P.O. Box 8181, Hillsborough, NC 27278 Main Office:300 W.Tryon Street, Hillsborough,NC 27278 Chapel Hill Office:2501 Homestead Road,Chapel Hill,INC 27516 Telephone(919)245-2490• Fax(919)644-3056 ORANGE COUNTY HOUSING AUTHORITY ADVISORY BOARD MEETING O.�,&CHCD ORANGE COUNTY HQUSING&COMMUNITY DEVELOPMENT Thursday, February 17, 2022 at 6:00 PMVIRTUAL MEETING: https://zoom.us/i/98126441099 0 2030 Comprehensive Plan (OC Planning Dept.) o Master Aging Plan (MAP), also a 5-year plan, drafting is currently underway o CH has CH Housing Plan, and CH Affordable Rental Strategy o Carrboro AH Goals & Strategies o OC Plan to End Homelessness o Big Bold Ideas—one of two areas chosen was how to create more AH o COVID Recovery Plan — Housing Recovery Support Function • Groups o OC AH Coalition has done a great job of fostering and maintaining collaboration, as opposed to many coalitions; have petitioned the BoCC to devote 2 pennies of each tax dollar to affordable housing o OC AH Advisory Board, est. 2001 to advise BOCC on AH; reviews applications from outside agencies on anything to do with housing o Carrboro AH Advisory Commission, est. 2018 to advise Carrboro councilmembers on AH; Carrboro already has either 1 or 2 pennies on tax rate devoted to AH, this commission makes recommendations for that funding o CH Housing Advisory Board —assist town council in promoting/developing full spectrum of housing (i.e. not just "affordable")... CH has inclusionary zoning ordinance which requires a certain number of AH units in each development, or a payment in lieu... HAB makes recommendations for that funding; also review development applications straight from developers. o Local Gov. AH Collaborative, made up of elected officials and staff from towns and county. Serves as HOME Consortium (not actually an acronym); Block Grant est. by HUD in 90s. In OC, CH is the only town big enough for CDBG funding, and for ESG only Durham/Raleigh are big enough. But everyone gets HOME. Idea is to pool HOME money so that they can do something major with funding. AH development, down payment assistance are some of the things it is used for. HUD calls it Participating Jurisdiction (PJ) when many entities join together, so LGAHC is a "PJ" ■ Review all of HOME applications (—$400k/yr) ■ App process opens in December, closes next Friday ■ This group recommends how funding should be allocated Mailing Address: P.O. Box 8181, Hillsborough, NC 27278 Main Office:300 W.Tryon Street, Hillsborough,NC 27278 Chapel Hill Office:2501 Homestead Road,Chapel Hill,INC 27516 Telephone(919)245-2490• Fax(919)644-3056 ORANGE COUNTY HOUSING AUTHORITY ADVISORY BOARD MEETING O.�,&CHCD ORANGE COUNTY HQUSING&COMMUNITY DEVELOPMENT Thursday, February 17, 2022 at 6:00 PMVIRTUAL MEETING: https://zoom.us/i/98126441099 ■ That rec goes to each government board/council for approval o OCHA Board o CH Town Council —governs administration of CH Housing Authority (site-based units), somewhat unusually o Master Aging Plan Housing Subcommittee—looks particularly at housing groups for seniors. This group seems to get more traction than most other groups in moving projects forward. • Can gather information on other groups, like staff-related groups, but these are groups that are open to any member of public • VS appreciated getting "lay of the land" 7:30 PM Adjournment • 7:14pm adjournment Agenda Items for March: • Admin Plan Ch. 1-4 cont'd discussion • Discussion: Resuming meeting in person (holdover from December) • Bylaw Review/Amendment • Board Orientation Packet • Town/County-owned land to potentially use for Affordable Housing Mailing Address: P.O. Box 8181, Hillsborough, NC 27278 Main Office:300 W.Tryon Street, Hillsborough,NC 27278 Chapel Hill Office:2501 Homestead Road,Chapel Hill,INC 27516 Telephone(919)245-2490• Fax(919)644-3056