HomeMy WebLinkAboutAgenda - 12-09-2003-8eORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 9, 2003
Action Agenda
Item No.
SUBJECT: B
endment #7
DEPARTMENT: Budget
PUBLIC HEARING: (YIN) No
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1, Budget as Amended Donna Dean 245-2151
Spreadsheet
Attachment 2. OCS Middle School #3
School Capital Project
Ordinance
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To approve budget ordinance amendments for fiscal year 2003-04,
BACKGROUND:
Health Department
1, At their December 1, 2003 meeting, the Board of County Commissioners approved the
establishment of two new positions within the Health Department related to public health
preparedness and emergency response -one Public Health Preparedness Coordinator and
one Volunteer Coordinator -effective December 1, 2003, The Public Health Preparedness
Coordinator position will be funded through a recurring federal allocation to the State in the
amount of $69,199 far Orange County. The Volunteer Coordinator position will be funded
through athree-year federal grant in the amount of $50,000 far each year. The Volunteer
Coordinator position funding is for athree-year period, after which time the Board of Health
and the Board of Commissioners will evaluate the grant and decide whether the effort merits
continuation, There is no County match for the cost of these positions. This budget
amendment allows for the receipt of the additional allocation of funds totaling $69,199 from
the N.C, Division of Public Health for the Public Health Preparedness Coordinator position,
and the receipt of the $50,000 grant award far FY 2003-04 from the U. S. Department of
Health and Human Services Public Health Services for the Volunteer Coordinator position.
(See Attachment 1, column #1)
Planning Department
2, At their December 1, 2003 meeting, the Board of County Commissioners approved the
establishment of a new Plans Examiner position and a new Code Compliance Officer
position effective January 1, 2004, as well as two additional two-year, time-limited Code
Compliance Officer positions effective January 1, 2004 within the Inspector's Division of the
Planning Department. The estimated personnel, operating, and one-time start-up costs
associated with these four positions are approximately $175,000 for FY 2003-04, This
budget amendment allows for an appropriation of $175,000 from the County's General Fund
fund balance to pay for these positions. (See Attachment 1, column #2)
Orange County Schools Middle School #3
3. In November 2000, the Board of Commissioners approved a Policy on Planning and
Funding School Capital Projects, That policy identifies two levels of school construction
projects -Level 1 and Level 2. Level 1 projects are those projects that have a relatively
small scope of work and can be accomplished using a single prime contractor, in house staff
or entail purchasing equipment and vehicles, Level 2 projects are major projects that require
several phases to complete.. For these projects, the Commissioners approve project funding
in four phases:
• Concept/Pre-Planning Phase -includes preliminary programming and design
work that would result in conceptual drawings and preliminary cast estimates
• Planning Phases -includes siting the facility, construction of infrastructure, and
preparation of construction documents in preparation far the bidding process
Design and Construction Phases -includes final design, facility construction and
purchase of equipment, furnishings, technology and one time start up costs
• Final Accounting Phase - provides a reconciliation of actual project expenditures
with approved budget
Funds in the amount of $18,5 million were included in the voter approved November 2001
bond referendum for siting and construction of a third middle school in the Orange County
School system„ On June 26, 2003, the Board of County Commissioners approved "the
option purchase price of $38,505 for option to purchase agreements to be executed
between the Orange County Schools and the respective property owners for the parcels
comprising the proposed site for the OCS middle school. The acreage being considered for
purchase is up to 100,62 acres with a total purchase price is $1,283,500. The amount of
$38,505 covered the cost of a six-month purchase option for OCS for land located in the
Efland area.
While waiting far the land transaction to be completed, Orange County Schools has moved
forward with preliminary design and site work for the new middle school, OCS and County
staff and attorneys have been collaborating, along with the designated project
representatives of both governing boards and the OCS-selected architectural firm, to identify
and work through land use and utility infrastructure matters related to this project, The
Orange County Board of Education recently received a report on the preliminary conceptual
site design of the proposed school site, In keeping with the BOCC's Policy on Planning and
Funding School Capital Projects Policy, the District pursued a prototypical building design.
The Board of Education has worked with Corley, Redfoot and Zack, Architects, to design a
new middle school that, far the most part, is a prototype of the Chapel Hill-Carrboro City
Schools' R, D. and Euzelle Smith Middle School.
At this time, the OCS Board of Education is requesting the BOCG to approve $50,000 in
voter approved 2001 bond funds to cover the cost of preliminary design work performed by
Corley, Redfoot and Zack along with other survey and site work that has been performed, In
accordance with the BOCC Policy on Planning and Funding School Capital Projects, the
Orange County Schools plans to present the preliminary design to the Commissioners later
this winter after the Board of Education has approved it, Commissioner Carey is the BOCC
appointed representative to work directly with the Board of Education,
FINANCIAL IMPACT: Financial impacts are included in the background information above.
RECOMMENDATION(S): The Manager recommends that the Board of County Commissioners
approve the attached budget ordinance amendment and capital project ordinance.
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Middle School #3
Orange County Schools
Capital Project Ordinance
Be it ordained by the Orange County Board of County Commissioners that pursuant to Section 1.3.2 of Chapter 159
of the General Statutes of North Carolina, the following capital project is hereby adopted,
Sectimr 1. The project authorized provides funds for the Orange County Schools to obtain options to purchase
property for the ultimate design, construction, and equipping of a new middle school facility.
Anticipated revenues for the project consist of 2001 voter approved bond funds.
Section 2, The officers of the County are hereby directed to proceed with the project within the budget contained
herein.
Section 3. The following revenue is anticipated to complete this project:
roug t
200203
FY 2003-04 u•oug t
2003-04
Sales Tax $0 $0 $0
School Construction
hnpaet Fees
$0
$0
$0
Public School Building
Fwids
$0
$0
$0
?001 Bonds $0 $88,505 $88,505
Other $0 $0 $0
Total Fundin $0 $88,505 $88,505
Section 4. The following amount is appropriated for this project:
Through FY
2002-03
FY 2003-04 Tluouglt FY
2003-04
Constuction $0 $0
rte tustton hors to
Pttrchase)
$0
$38,505
$38,505
t e wst on
(Soils/MaterialsTwting
Stuveys)
$0
$20,000
$20,000
Site Develo ntmt $0 $0
Fees (Arclt/Fatg/Desi t) $0 $30,000 $30,000
Moveable tti n>rnt $0 $0
Teclntolo $0 $0
Construction Conthtgency $0 $0
ate-Tines start u costs $o $o
Total Cos $0 $88,505 $88,505
Section 5. This ordinance will remain in effect fiom July I, 200.3 tluough .June .30, 2004.
Adopted this 9°i day of December, 200:3.