HomeMy WebLinkAboutAgenda - 12-09-2003-6dORANGE COUNTY
BOARD OF COUNTY COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 9, 2003
Action Agen a
Item No.
SUBJECT: Chapel Hill Township Park-Status Report, Selection of Name, and Process
for Submittal of Master Plan /Potential Phase I (Park) to Town of Carrboro
DEPARTMENT: Environment and Resource PUBLIC HEARING: (Y/N) No
Conservation
ATTACHMENT INFORMATION CONTACT:
1) Memo /Timetable for Next Steps David Stancil, 245-2590
2) Potential Occonneechi/Saponi Names
3) Master Plan Report (under separate cover)
TELEPHONE NUMBERS:
Hillsborough 732-8181
Chapel Hill 968-4501
Durham 688-7331
Mebane 336-227-2031
PURPOSE: To receive a status report on the Chapel Hill Township Park and Educational
Campus Master Plan, consider selection of a name far the site, and review the process for
submittal of the Master Plan and a Conditional Use Permit application for a possible phase I
of the Township Park to the Town of Carrboro,
BACKGROUND: From September 30, 2002 to May 22, 2003, the 23-member Chapel Hill
Township Park and Educational Campus (CHATPEC) Work Group met to create a proposed
Master Plan for this 193-acre County-owned site near the intersection of Eubanks Road and
Old 86. This Master Plan project was the largest design project ever undertaken by Orange
County and was undertaken using a process and set of guiding principles adopted by the
Board, Significant attention was paid to the potential sharing of facilities between the
educational campus and the park, and several playing field and parking areas are located
with this in mind, The design for the site, following site analysis and group discussions of
needed/desired facilities, was accomplished via design charettes conducted with the two
subcommittees of the Work Group (Educational Campus Subcommittee and Township Park
Subcommittee), and subsequent discussions of the Work Group as a whole,
On May 22, the Work Group held its final meeting and adopted the attached report, with the
opportunity to submit subsequent proposed revisions to the report (these suggested changes
were compiled over the summer by staff and are included as an appendix to the report). On
.tune 26, a brief status report was presented to the Board.
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The Master Plan design contains a 96-acre park with a balance of low-impact and active
recreation. While the majority of the total land area in the park is left in a natural state or
proposed for low-impact recreation, there is a substantial active recreation portion of the
park. The design for the park would make this the largest active recreation node in the
County. Six playing fields have been designed, along with a variety of court sports, a senior
activities area, picnic shelters and other amenities. Several meadow areas, in keeping with
the Olmsteadian vision for the park, are also proposed for flexible open space uses.
The proposed Educational Gampus on the northernmost 76 acres features a co-located
elementary and middle school with associated facilities. A separate "pod" in the campus was
identified but not designed, and the Plan suggests that it could feature a second elementary
school or another facility, to be determined at a later date.
The remaining 21-acre part of the site (designated in the Pre-Concept Plan as "Potential
School Site") was discovered to contain an archaeological site of some significance, and the
Master Plan proposes only a tentative trail section in the perimeter of this area, pending
further research.
In recent months, staff has met to review the approval process with the Town of Carrboro,
develop a proposed phasing plan for the Township Park, and generate cost estimates. Staff
has prepared a memorandum summarizing the Town's approval process (attached).
The components involved in reviewing the Master Plan and the phasing plan/cost
estimates are complex and will likely require Board discussion in greater detail than is
possible tonight.
For tonight's purposes, the Board may wish to discuss:
• The timetable for submitting the Master Plan and an application for Phase I of
the park to the Town of Carrboro, and the steps needed to reach this point
• The selection of a name for the site
• A future work session where review/revisions to the Master Plan and
phasing/cost estimates can be discussed
FINANCIAL IMPACT: There is no impact associated with this status report or discussion.
Funding for Phase I of the park was included in the 2001 Parks and Open Space bond in the
amount of $1.2 million. $200,000 was included in the first band sale in 2002, and an
additional $200,000 is proposed for FY 2003-04. The remaining $800,000 is proposed for
FY 2004-05.
RECOMMENDATION(S): The Manager recommends that the Board:
• Discuss and consider approving a name far the site
• Discuss the possible timetable for submittal of the Master Plan and Phase I of the park
to the Town of Carrboro
• Schedule the Master Plan, phasing and cost estimates, and construction plans far
Phase I of the park for discussion at a work session in early 2004
• Receive the report of the Master Plan Work Group, thanking the members far their
participation and hard work
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To: Board of Commissioners
Jahn Link, County Manager
From; David Stancil, ERG Director
Date: December 3, 2003
Re: CHATPEC Phasing and Submittal of Applications to Carrboro
The purpose of this memo is to summarize the steps involved in submittal of
application materials to the Town of Carrboro to begin the construction of the
Chapel Hill Township Park (part of the CHATPEC campus).
As I'm sure you recall, a Master Plan report and map was drafted by the
CHATPEC Work Group that contains a concept plan fora 96-acre Chapel Hill
Township Park. In the County s park standards, this would be a "district" park
designed to provide a mixture of active and law-impact recreation needs. A
Chapel Hill Township District Park is shown in the adopted 1988 Parks and
Recreation Element of the Comprehensive Plan near this location.
Staff has developed a proposed phasing plan that would break the park into 4
phases of activity. A proposed phase I of the park would likely include two to four
playing fields, a picnic shelter, meadow area, and trails along with associated
infrastructure.
As this property is within the Joint Planning Area (Carrboro Transition Area I and
II), applications for park construction will need to be made to the Town of
Carrboro.
Each phase of the park will require submittal of a Conditional Use Permit
application." It is estimated that the application process, from submittal to
decision, will take approximately one year. The attached table (Attachment 1)
illustrates a possible timetable for submittal of the Master Park and Phase I of the
park.
* - An altemative process may exist if there are no above-ground structures in Phase I of the park. In this
case, a Memorandum of Agreement may be developed and signed by the Town and County regarding the
first phase of the park, in lieu of the Conditional Use Permit, However, the proposed Phase I does include a
proposed picnic shelter, which would preclude this approach, If there is no shelter, this alternative approach
may be possible for Phase I.
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It is important to note that the Conditional Use Permit application will require
substantial detail on the construction to be undertaken. Same of the materials
that must be submitted as part of the application will require that detailed
construction drawings be prepared for part or all of Phase I. These materials will
require substantial staff (or contract) resources. It is estimated that the
preparation of the Conditional Use Permit application to Carrboro will take
approximately three months once the Board has approved the first phase to be
submitted.
Additionally, the Town will require submittal of the Master Plan in order to be able
to evaluate Phase I of the project. While there is no requirement for approval of
the Master Plan, it will be needed for consideration of the applications for each
phase.
Staff has held several meetings with Town staff to review the approval process.
When the Board is ready to proceed with construction of phase I of the park, and
the application to Carrboro, steps needed to set that in motion would be:
• General agreement on the layout of the Master Plan for the park, and
• Approval of a Phasing Plan (especially Phase I)
Once these steps are completed, staff (or a consultant) can prepare the materials
for the application and have a complete application submitted in approximately
three months. The attached schedule shows the projected timetable if such
actions were to occur by February, 2004.
Attachments
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Projected Town of Carrboro Approval Process
Chapel Hill Township Park Master Plan & Phase I
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Pre-submittal conference with Town Staff July and September, 2003
Board of County Commissioners receipt of December 2003 -February 2004
Master Plan and Authorization to Submit
MasCer Plan and Phase I Application
Submittal of Conditional Use Permit for May, 2004
Phase I of Park*
Certification of Application Completeness .June, 2004
(Town)
Carrboro Staff Report prepared July-August, 2004
Staff Report transmitted to Town advisory September, 2004
boards**
"Walkabout" site visit conducted with October-November, 2004
advisory boazds
Joint Review Board Public Meeting*** December 2004 -January 2005
Public Hearing with Boazd of Aldermen February, 2005
Board of Aldermen deliberations nn March-April, 2005
Conditional Use Permit application
Boazd of Aldermen action on the April, 2005
application
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* -Materials required to be submitted with the application include: notification map showing all
surrounding property owners and two sets of stamped, addressed envelopes for public hearing
notice; permit application; permit fees; recorded plat of the property; information for
neighborhood information meeting; Town/NCDOT driveway permit; tree removal justification
form; "Truth in Drainage Statement" re impacts to upstream downstream properties resulting
from project; Town annexation petition (??); and Transportation Impact Statement and any
necessary sate]lite parking arrangements. If there are no above-ground structures associated with
Phase I of the park, a Conditional Use Permit may not be required and could be addressed by
inter-local agreement between Town and County (as done in Smith Middle playing field).. The
fees for a Conditional Use Permit for Phase I of the park would be $1,200 plus engineering fees,
construction review fees and building permit.. A rough estimate of total fees for Phase I of the
park is between $4,000-$6,000.
** -The Joint Review Board is comprised of the Town's Planning Board, Transportation
Advisory Committee, Appearance Commission, Environmental Advisory Board and in some
cases the Northern Transition Area Advisory Board and the Downtown Development
Commission
*** -All of the advisory boards meet together in one formal meeting, which is noticed to adjacent
property owners
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Possible Tutelo-Saponi Names for CHATPEC
"Two Rivers" - Taksese Nomp (Tak-Say-Say Nom-p)
"Meadow" -- Latahkoi (Lah-tah-koy)
"Blue Meadow" -Latahkoi Asoti (Lah-tah-koy Ah-soh-tee) or Latahkoi
Asot (Lah-tah-koy Ah-soht) (after the fall wildflowers that occur there)
"Still Pond" -- Mani Narika (Mo-nee Nann-Kah)
"Ash Tree" --?? Unfortunately, there is no word for Ash Tree in the
Tutelo Saponi language. Try these variations on Tall Trees:
- "Place of Tall Trees"" - Yatt Wien (Yah-tt Wee-ayn) , or
- [Place of] Tall Tree pond/water -Mani Yatt Wien
Or any variation on
"Greeks" -- Moniese (Mo-nee-ay-say)
"Twin Creeks" -- Moniese Nomp (Mo-nee-ay-say Nom-p)
"Two Creeks" -- Moniese Nomp (Mo-nee-ay-say Nom-p)