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HomeMy WebLinkAboutMinutes 02-01-2022 Virtual Business Meeting 1 APPROVED 3/1/22 MINUTES ORANGE COUNTY BOARD OF COMMISSIONERS VIRTUAL BUSINESS MEETING February 1, 2022 7:00 p.m. The Orange County Board of Commissioners met for a Virtual Business Meeting on Tuesday, February 1, 2022 at 7:00 p.m. COUNTY COMMISSIONERS PRESENT: Chair Renee Price, Vice Chair Jamezetta Bedford, and Commissioners Amy Fowler, Jean Hamilton, Sally Greene, Earl McKee, and Anna Richards COUNTY COMMISSIONERS ABSENT: None. COUNTY ATTORNEYS PRESENT: John Roberts COUNTY STAFF PRESENT: County Manager Bonnie Hammersley, Deputy County Manager Travis Myren, and Clerk to the Board Laura Jensen. (All other staff members will be identified appropriately below) Chair Price called the meeting to order at 7:00 p.m. Chair Price noted the beginning of Black History Month. A roll call was called; all members were present. Due to current public health concerns, the Board of Commissioners is conducting a Virtual Business Meeting on Tuesday, February 1, 2022. Members of the Board of Commissioners participated in the meeting remotely. As in prior meetings, members of the public were able to view and listen to the meeting via live streaming video at http://www.orangecountync.gov/967/Meeting-Videos and on Orange County Gov-TV on channels 1301 or 97.6 (Spectrum Cable). In this new virtual process, there are two methods for public comment. • Written submittals by email • Speaking during the virtual meeting Detailed public comment instructions for each method are provided at the bottom of this agenda. (Pre-registration is required.) 1. Additions or Changes to the Agenda None. Chair Price dispensed with reading the public charge. 2. Public Comments (Limited to One Hour) a. Matters not on the Printed Agenda None. b. Matters on the Printed Agenda (These matters will be considered when the Board addresses that item on the agenda below.) 2 3. Announcements, Petitions and Comments by Board Members Commissioner Richards said she does not have any announcements or comments. Commissioner Bedford announced that the retreat planning committee met over the weekend and determined it should be postponed until June. The Clerk will send a Doodle poll to determine the date. Commissioner Fowler said the first Library Task Force meeting took place recently and they are just at the beginning of the process. She said that the group determined they will use a facilitator and discussed the history of the libraries to this point. She said the group will meet again using a facilitator. Commissioner Hamilton said she attended the Board of Health meeting on January 26, 2022. She said that the Capital Needs Work Group met on January 27, 2022 and received reports from the schools on maintenance needs. She said there was good discussion on best practices and making plans for the future. She said that the Solid Waste Advisory Group met on January 31, 2022 and they are working on a master plan and educating the public on recycling of appropriate materials. She noted that the recycling center at University Place will be closed on May 31, 2022 due to redevelopment of the area. She petitioned the Board to form a subcommittee to determine how best to evaluate the county attorney, manager, and clerk since the county is rolling out a new evaluation system for all other employees. Commissioner Greene said she and Commissioner Richards attended a tour of the Bonnie B. Davis Environment and Agricultural Center. She said that the Ag Summit is scheduled for February 8-10t" online. Chair Price clarified the dates for the Ag Summit are February 15, 16, and 17, 2022 and noted that the agendas are posted for each day. Commissioner McKee said he and Commissioner Fowler met with the GoTriangle Special Tax Board and he was elected Chair. He said he will send the Board PowerPoints and other materials received at that meeting. He announced that he and Commissioner Greene will be meeting with the Broadband task Force tomorrow. He said that the subcommittee of the task force has been meeting to go over the four RFPs received, so there will likely be quick movement after the next couple of weeks. Chair Price thanked the towns for their participation in the Assembly of Governments meeting. She also announced that the Workforce Development Board will be discussed at the February 8, 2022 Work Session. 4. Proclamations/ Resolutions/ Special Presentations a. Presentation of Annual Comprehensive Financial Report for FYE 6/30/2021 The Board received the Annual Comprehensive Financial Report (ACFR) for the fiscal year ended June 30, 2021 and considered approving a Local Government Commission (LGC) Amended Audit Contract. BACKGROUND: The ACFR reports on all financial activity of the County for the fiscal year July 1, 2020 through June 30, 2021. Cherry Bekaert, LLP, a firm of Certified Public Accountants, audited the financial statements. The financial statements and audit are required by Chapter 159-34 of the North Carolina General Statutes. The County prepares an Annual Comprehensive Financial Report (ACFR) that meets the standards set by the Government Finance Officers Association (GFOA). The ACFR is submitted to the GFOA in order to be awarded the Certificate of Achievement for Excellence in Financial Reporting. The financial report for the Orange County Sportsplex, as required under the management contract, is included in the County's ACFR. 3 The County received an unmodified (clean) audit opinion on the financial statements from the audit. The financial audit results indicate compliance with County financial policies. The Chief Financial Officer and representatives of Cherry Bekaert, LLP will present highlights of the report and answer any questions. The ACFR and other associated documents are available electronically at: https.11www.oran_gecountvnc.pov/finance/statements. Gary Donaldson, Chief Financial Officer, explained the attachments for this item and noted that representatives of Cherry Bekaert, LLP will make a presentation. April Adams and Mike Carey of Cherry Bekaert, LLP, made the following PowerPoint presentation: Slide #1 Orange County 2021 Audit Summary ��GtierrYBBkaBrt April Adams began the presentation. She said they would be presenting the results of the June 30, 2021 financial audit. Slide #2 JI . . . , . Agenda 'm7 Rate of External Auditor r Internal Controls ' •I• •II• SignifcanlAudilAreas • I • L 1 P Results of the Audit and Required Communi0at10n8 Financial Results Questions and Comments 7- - 1. . 7- - T-'i r 4 Slide #3 Role of the External Auditor Actions R#Sullts Required .. Obtain ,. misstatement Compliance —.AM %.1 CherryBekaert' Mike Carey continued the presentation. He said Cherry Bekaert uses a risk-based approach in planning the audit. He said that includes review of prior year adjustments, annual reports, inquiry with management, preliminary analytics and a review of industry trends in North Carolina. He said that the information is used to assess areas of significance in the county's audit and to develop Cherry Bekaert's risk assessment. He said that based on the risk assessment, the team then develops the audit approach and testing procedures. He said that the procedures are used to obtain reasonable assurance of the audit results not absolute assurance. He explained that based on the test, they draw conclusions that the annual report is free from material misstatements or if adjustments are required. He said that after the audit is performed, they develop opinions based on components of the county's annual report, internal controls over financial reporting, and internal controls over county's compliance with reporting on federal and state program funding. He said that certain components are included based on required communications and that those are contained in the governance letter for the audit. Slide #4 Internal Controls Test Df Controls W3ERS;bLwarial -Access and'Acurity w�Cherry Mike Carey said that part of risk assessment process identifies certain audit areas to gain an understanding of internal control processes. He said that once that is done, they complete a "cradle to grave" walk through of any significant audit area. 5 Slide #5 ignificant Audit Areas Finandai Statements —Mqq� qoq� —""mom •506d waste -Lang Tema Debt sforisplex ��CherryBekaert" r Mike Carey explained that cash and investments were audited and assessed by comparing program reports versus actual ledgers and receivable reports. He explained that for liabilities and expenditures they perform expenditure analytics and turnover analytics and compare those. He said that they also review any legal claims against the county that would need to be disclosed and accounted for. Slide #6 ignificantAudit Areas ALIdir I ,nwlLan RGGu-pr Plsn ho c ng Qus Rbllbf Fr.0 pldamlalopy PrcWam Gdwal Tfaaw Clumar 001 Cap'"rrg6.sow (LottN rrdslPrcgra-AUF-TicalaryCare ProgramSiCrassc�aCrgTcsrr�g� +.�ahls Ca t3 14c00rts Fdod rAwa+ Prce �+�urc " LocalMaxhSCasF %�Cherry Bekaert" Mike Carey explained that for major program testing, they obtain the county's schedule of expenditures of state and federal awards from management and then review the compliance results of the last few years to develop a testing approach for the county's major programs. 6 Slide #7 Audit Results . , , Audit Wewkriws ��Cherry Bekaert" April Adams continued the presentation. She explained that a for audit results, there are four opinions that are issued. She said that all four of the county's opinions are unmodified. She said that unmodified means a clean opinion and this is the highest level of assurance that an audit firm can provide to a client. She said that the financial statement is calling to the Board's attention two items. She explained that the first is related to the County's implementation of Governmental Accounting Standards Board (GASB) Standard 84 and associated changes of reporting around that. She said that the second item of attention is an previous adjustment related to debt for the Sportsplex fund and that there was a correction that needed to take place from last year to this year. She said that the single audit, for the federal and state dollars that the county administers, identified two finding. She said that both findings are related to the Temporary Assistance to Needy Families (TANF) program. She explained that the tested twenty of the MOE cases and that one of those files indicated that there was a child in the home when in fact it was a 26-year-old person and thus an incorrect determination of eligibility based upon that test. She explained that this resulted in a nonmaterial, noncompliance finding. She said that the second finding was a material weakness, and it relates controls around the operation of the program and the determination of eligibility. She stated that the state sent out a directive letter that said that 25% of all the cases that get determined during the year need to be reviewed as part of the quality control to ensure that all of the right documentation is there. She said that the audit found that 25% review was not being done. Slide #8 Required Communication Irnplern@nted GAS B Corrected; WAw Usslriid Late Audit capital aaml plac9dena sardcL Ontheunitassistancelist Estfmat s.ngleaudlt finar cgs Allawenref�D-•,Ialfal400cs,rAs NJ z-orracted(Irfimatersal Pagsed OaPcrri=nratNnas4aWiorticp'arlahon orb k1lUStlrle�t5 k Board required to provide Written olherpaslemplWm"beneMslrahwy Wr+le Arnxbvbmc PrerlrerelMaks response to the LGYC'within 60 Gored 4r+rat¢ebm�Prer*rina UpOuled deprem"Fmm rep+lelasset clays Qf this presentation, Pceldasureomisfola-dllll ,;,s Garywlll pfovrde draft letter 6rharCaplrald�Ad��•r.nhc ;,i April Adams said that the audit was submitted after December 1st and that makes it a late audit. She said that Orange County is on the Local Government Commission (LGC) unit of assistance list and that is an indicator of concern. She said there are also the two single audit findings that were reported on the previous slide. These items require a response from the Board to the LGC within 60 days and a draft letter will be provided to the Board that addresses how the county will address the performance areas of concern. Slide #9 Financial Results General Fund —Bridget to Actual budget4 Fund Saiance- appropriated balance i • et of$6-S miMonthrough County did iusetatal Q w�CherryBd2ert- April Adams explained how the general fund is performing compared to budget. She said that revenues exceeded the budget and that this had to do with sales tax being higher than anticipated across the state. She said expenditures were under budget and that results in an addition of$9 million to fund balance. 8 Slide #10 Financial Results General Fund -Fund Balance • County Policy is to maintain a minimum of 16%of ex"ndltures or approximately 2 months ofexpenditures in unassigned fund balance in the General Fund 'p-Cherry Bekaert April Adams said that the percentage of unassigned fund balance should be two months of general fund expenditures and that as of June 30, 2021 the county is meeting the policy. Slide #11 Questions & Comments? April Aar CPk AUA,Parftw 2.3da A@cEr con 919.792.1046 � M"Cir".CPA-CFE AweFerxor"W13 r Lixnaei v vew�{+cbh aam 916.762.1414 WIM'% Cherry Bekaert so era,a.a.4=o Commissioner Bedford congratulated Finance Administrative Services for receiving Certificate of Achievement for Excellence in Financial Reporting. She said she skimmed the compliance report, but wants to know where to find the management letter with the findings. April Adams said that the findings are in the 30 page document. Commissioner Bedford asked about where to find the letter to the Board of Governance. April Adams said the Board should have received that but that she can make sure to send it again. Commissioner Bedford said that it was the first year she understands that the statement of position includes all of the liabilities for the school debts but none of the assets. She said she understands why it shows a negative now. April Adams stated that when pensions and OPEB were added that it made the results look much worse. 9 Commissioner Bedford asked if the state determines the OPEB number. April Adams said that the OPEB number is based on each employee or past employee that is eligible for those OPEB. She said the number of employees is provided to the actuary and then the actuary provides the dollar amount. She explained that auditors make sure the information supplied to the actuary is accurate. Chair Price congratulated Gary Donaldson and his team for the clean audit. A motion was made by Commissioner Bedford, seconded by Commissioner Fowler, to approve and authorize the Chair to sign the Local Government Commission Amended Audit Contract. Roll call ensued VOTE: UNANIMOUS 5. Public Hearings None. 6. Regular Agenda a. Resolution of Approval — Conservation Easement on Draper-Savage Memorial Foundation (Moorefields) and Approval of Budget Amendment #7-A The Board considered approving a resolution to approve the purchase of and acceptance by Orange County of conservation easement(s) and trail easement for Draper Savage Memorial Foundation (Moorefields) property, and approve Budget Amendment #7-A. BACKGROUND: The acquisition of conservation easements to protect highly important natural and cultural resource lands in Orange County is a longstanding goal of the Board of Commissioners, and is a priority of the Lands Legacy Program. Since 2001, the County has partnered with landowners and other entities to protect 2,850 acres of significant natural areas and prime farmland with permanent conservation easements, leveraging well over $3 million in outside funding and grants toward these easements. Over the past several years, DEAPR has worked with Moorefields Foundation, the group deeded to manage and caretaker of the grounds, on a project to conserve approximately seventy-two acres of Draper-Savage Memorial Foundation lands located on Moorefields Road in the Cheeks Township. The farm property is located in the Upper Eno Critical Watershed, a priority watershed for acquiring agricultural easements in a dual effort to protect prime farmland and drinking water quality. The farm has over 1,900 linear feet of stream frontage on a tributary to and of Rocky Run, a major tributary of the Eno River, which supplies drinking water for the Town of Hillsborough and City of Raleigh. In addition, with the presence of Natural Heritage sites, the historic Moorefields property and other areas of high cultural/archaeological significance, and the property's adjacency to the County-owned Seven Mile Creek Natural Area, conservation of this tract is a high priority for the Lands Legacy Program. The Moorefields Foundation intends to grant permanent conservation easement(s) that will restrict future development to protect prime open space and streams, as well as scenic views of the open space from Moorefields Road and the adjacent County park. The Foundation also intends to grant a trail easement for the Mountains to Sea Trail, allowing for further extension 10 from the County owned lands east towards Dimmocks Mill Road. All other non-agricultural and historical restoration/renovation development rights will be extinguished through the conservation easement. There will be three separate yet concurrent easements on the property. The Natural Heritage Area and stream buffers will be held in easement by the North Carolina Land and Water Fund (NCLWF), and monitored by the Eno River Association through State contract. The remaining open lands planned conservation easements would be held jointly by Orange County and the Eno River Association. This easement would enhance the protection of this historic home and grounds, which is listed on the National Register of Historic Places. The trail easement will be held by Orange County with planning, management, and construction assistance with the Friends of the Mountains to Sea Trail. The planned conservation easement areas are depicted on the attached site map. The draft deeds of conservation easement and the trail easement are also provided. David Stancil, Department of Agriculture, Parks, and Recreation DEAPR) Director, made the following PowerPoint presentation: Slide #1 Draper Savage Memorial Foundation (Moorefields) -" Conservation Easement 1 ]L�...16s,.. »lytl.fd• ".8�wf�d d.e4F dkLe...6Jd.T.p.t �! David Stancil said this is a historic site, actually on the National Register of Historic Places. He said that it is in the Falls Lake Watershed with stream frontage on a tributary to the Eno River. He said it is on the route of the Mountains to Sea Trail and is also adjacent to Seven Mile Creek natural area. Christian Hirni, Lands Conversation Manager, said this property is more commonly known as Moorefields. He said that in 2018, Barry Jacobs, executive director of the Friends of Moorefields approached Orange County staff with interest in granting a conservation easement on the property. He reviewed the next steps taken by staff after this offer. Christian Hirni continued the presentation: 11 Slide #2 Partnership with the Friends of Moorefields, Eno River Association, and the State of NC Land and Water Fund 2 Easements,and a Trail Easement For the Mountains to Sea Trail 1{ 24 acres}to be dteld bs the State 9f NC Land and Water and mofut9xed by Eno River Asso6ation 1{ 48 acres}to be co-Held by Orange Counts_ aid Eno i;RPr�]ssociati9n,as a "working lands"easement 100 foot aide Trail Easement(w3 acres)to be layered over(retarded last)the prcniovs taro Christian Hirni said that the easements allow the high value natural areas and significant stream buffers to be held to more restrictive easement language and provides for the highest protection of those in their natural condition. He said that this will allow for the best possible benefit for the sensitive eco systems and the water quality of Rocky Run. He said that the Eno River Association will be contracted by the state to monitor the easement in perpetuity. He said the remaining forty-eight acres will be offered as a "working lands" easement. He said these easements will provide the highest level of protection while allowing Moorefields caretakers the ability to continue utilizing the property in its current form, including fundraising and special events. He said there will also be a 100 foot trail easement to traverse the northern property line for the Mountains to Sea Trail. He said that this will add to the trail and connectivity efforts to connect to the Town of Hillsborough's Eno River Walk. Slide #3 Conservation Easetnent(s) to match the values at hand ` 04�.. .�..._.....,... � ems Christian Hirni said that the easements are custom-made for the property. He explained how the property will be split into three separate easements, thus allowing the whole property to be permanently protected. 12 Slide#4 Questions? Commissioner Fowler said this is a wonderful opportunity and shared that she went to the site today and learned some of the history. She asked about the area immediately surrounding the house on the property and whether or not the current event activities occur in that area. Christian Hirni said some activity will take place outside of that area, but not within the 24-acre area where the Eno River Association is maintaining. Former Commissioner Barry Jacobs spoke on behalf of the Moorefields Foundation. He thanked county staff and commissioners for helping to make this possible. He said that the Moorefields easement can be thought of as a complement to the Seven Mile Creek nature preserve because it is adjacent to it and extends it. He said that a natural areas inventory was completed in the 1980s and that this area was considered the most significant natural area in the county. He said that Moorefields has tried to serve as a community resource and has been on national register of historic places list since 1950. He said they also lobbied for Cheeks Township zoning which adds another layer of protection to the property. He said that Draper Savage left in his will that the house and grounds would be maintained in perpetuity, and that the grounds be maintained as wildlife preserve. He said that the special events on the property help fundraise to offset operating costs. He said that between gifts, grants, partnerships, and events, the organization tries to break even every year. He said that these easements will make Moorefields a resource available for Orange County in perpetuity. Commissioner Bedford thanked the foundation for their work. She said she has been waiting to celebrate these easements and it is good to see the state funding. She said she likes that the property will tie into the Mountains to Sea Trail. She asked when the actual building of the trail will begin and about the next steps for the trail development. Christian Hirni said staff has visited the property twice with Mr. Jacobs and members of the Friends of the Mountains to Sea Trail to determine the best potential location for the easement. He said that once the easement is recorded, the will work with Friends of the Mountains to Sea Trail and Moorefields foundation to determine the exact route for the trail. He said that volunteers will help to construct the trail, with the county taking over monitoring and maintenance needs, in perpetuity. Chair Price said this is a wonderful addition and thanked Mr. Jacobs and the foundation for making the offer and making this resource available to the public. She said that she looks forward to the safe return of festivals once the pandemic ends. Former Commissioner Jacobs said he appreciates the partnerships and noted partnerships with the Eno River Association, NC Land and Water Fund, and the City of Raleigh. He said they are always looking for partnerships to make good things happen in Orange County. 13 A motion was made by Commissioner McKee, seconded by Commissioner Fowler, to adopt and authorize the Chair to sign the resolution approving the acceptance by Orange County of the conservation easements, and approve and authorize the Chair and the Clerk to sign the conservation easement agreements and trail easement documents, subject to final review by staff and County Attorney, with a closing and recordation of the document expected to occur on or about March 30, 2022, and approve Budget Amendment#7-A. Roll call ensued VOTE: UNANIMOUS 7. Reports a. Orange County Crisis/Diversion Facility — Updated Progress Report by the Orange County Behavioral Health Task Force and Special Recognition of Tony Marimpietri The Board received updated information from the Crisis/Diversion Facility Subcommittee of the Orange County Behavioral Health Task Force, and expressed special recognition to Tony Marimpietri, the Chair of the Subcommittee. BACKGROUND: In April 2019, over thirty community stakeholders from the criminal justice system, healthcare, behavioral health system, and housing came together to participate in the Orange County Sequential Intercept Mapping (SIM) Workshop facilitated by the North Carolina Department of Health and Human Services. The SIM process is designed to inform and address community-based responses to the involvement of individuals with behavioral health issues and intercepts with the criminal justice system. An intercept map and Final Report were created (SIM Final Report), and one of the identified community gaps that emerged from this process was the critical need for a Crisis/Diversion facility that would support diverting individuals in behavioral health crisis from the criminal justice system and the Emergency Departments at UNC Hospitals. The Behavioral Health Task Force (BHTF), co-chaired by Deputy County Manager Travis Myren and Caitlin Fenhagen, Criminal Justice Resource Department Director, and with subject matter expertise from Barbara-Ann Bybel, Director of Inpatient Psychiatry Services at UNC Hospitals, formed in 2019 to address the behavioral health intercept gaps identified in Orange County. The mission of the BHTF is to improve outcomes for individuals with behavioral health disorders through partnerships across justice, law enforcement, mental health, homelessness and substance use service systems. Later in 2019, the Crisis/Diversion Facility Subcommittee was formed and tasked with developing recommendations and a plan for a dedicated Facility. This Facility will offer behavioral health crisis services and allow for law enforcement and hospital ED diversion. The Subcommittee, under Tony Marimpietri's leadership as Chair, has met diligently and frequently over the last two years, to address this high priority need. The process has included a lengthy literature review of best-practices and elements for a crisis/diversion facility, studying existing state and national crisis/diversion facilities, seeking input from critical local stakeholders, looking at use case scenarios, examining available data and determining the appropriate scope and function for an Orange County Facility. In April 2021, the BOCC received a presentation with the detailed findings and recommendations of the Subcommittee's work. An overview of these findings and recommendations has previously been shared with the Behavioral Health Task Force, the Justice Advisory Council and Orange County's law enforcement leaders. These presentations 14 have been met with broad support and interest. It is the Behavioral Health Task Force's strong belief that the proposed Facility, and its evidence-based, holistic, trauma-informed policies and practices, will lead to necessary enhancements in Orange County crisis system capabilities, will increase diversion and deflection from the criminal justice system and will improve healthy and safe outcomes for residents of Orange County. Since April, the Subcommittee has continued its work to plan for the next phase of implementation, with a specific focus on stakeholder use and operational needs and facility design specifications. This effort, which included subject matter and use expertise from a wide variety of crisis stakeholders, has resulted in updates to the scope of services and design. This Progress Report will address these updates and share the roadmap for implementation. Finally, special recognition from the BOCC is proposed for Tony Marimpietri, who voluntarily took on the role of Chair of the Subcommittee. Mr. Marimpietri's expertise as a retired Senior Project Manager at the Research Triangle Institute (RTI), and member of the National Alliance on Mental Illness (NAMI) Local Board, has been invaluable to Orange County. Tony has spent over two years and hundreds of hours of work leading the Subcommittee and guiding its work. This important effort to address Orange County's critical gap in behavioral health crisis services would not be possible without his efforts. Caitlin Fenhagen reviewed the background information for the item. Tony Marimpietri gave the following PowerPoint presentation: Slide #1 ORANGE CRISIS/DIVERSION FACILITY Progress Report Slide #2 TOPICS Progrns Orerrlew. • Re r,G mdellnes and Rep-. • 5Ea1,ehnlde Upda- Dalgn Update. • Scope of Se in Upd-. Ocher Ongoing work. Implemer—,Road Ibp. • �ISNSSIOnS and Quesd— 15 Slide #3 PROGRESS OVERVIE1 :WH RE DOZ E STAND RE ARDING NEXT STEPS r FkkMitigation i UpdaslngprolQcaan-pfnvmberol'patwntsaxp"dtobe served b-rFaclllsgpvrmonsh and per yaar. (vatlidarfonJ UPdadngIkeraturaravlv+r, 'hidating use of FaelllEy by key Or1njeCoumty seakehcS ftm Transktad sarAms racomrn Kidd 1RAprll 2021 to phglcal"ut.Tltls docurmm will ba uwd Wmh archma. D"ign • Funds bud"d fur mplwnvn1apvRplanning • ArehlEmmkcElnn androrttrtet will be byOraqe Oxu in eansulmtiofe with BH health facility SNEs. Cordirmad that Facility can be limmrd as-t)Whavloral l-INWL Urgwnt Cara-Twr#(altos#and above)and Z)Fadrty Barad Licensing Giaa{aduhs only}.which will allow fPrah racomm9n4yd wrvwsso ba wnplem4rrad. WE be d&mIcipirgreguiatoryroadmspIn eonluneelon with operator once one Is selected. 5ubrornmlttwwd dwa14p operatsanallguldebnasand quahvTnKr+cs, 5taMrgand op4rat ona plan will ba dktvrminrdby sheOpgrawras sp+aclfiad In raguiasoryand conwmual documancs Gwernsnte • Mcusslomunderw.xy among OC and potenfiaoperacomreprdr.2 build ingde&ij&L=fit1&mrdoperadans_ Polity, Addrnseonmunlq•wldeeollaboradon with muldplermikholders;n our St lkhoidervvbrgrnup- Procedur,� • Include&EMS,LEMLfeEattDeeendonCer.,Juveniejusdee-[HCCV0PS,DSS-UNCEWB,UNCCAPS (SWtwhgPd4rs) Prc"csrrd Sa++ys i Develop a modA for esd miry Maly to be accrued by varlous miftholders in Orange Couny. Wi use a rnodiel from t"rfus Nawfer health system tmAn s and will be uslloring it far Orange County. IderL*panIbl4s vrmoffundingindudangoranpCounty,AlllanceNaahh,ImuraninCornparmsfmnttowrvaail 5ourcos 8i UbN of vpr rnprFt ncs htilantkrp Funds �yars}'g° p p.corg�nlsaclons Prepare an irsfornsa6*&p=WE based on work done m date for tee in en"ng fundlrrgaourees. hinw1unii heblWKadmGrew Indltam Work Ali irarGrd and aan-0olg. Tony Marimpietri said they anticipate 280 patients will be served per month. Slide #4 RECENT GUIDELINESAND REPORTS There comi nuts to be a steady scream of publications and 1 - Roadmap To The Mac!CNsls 5y tw4March 2021 forums around BH crisis response. National Council for Behavioral Health • 7hree recent notable Ioems are listed In the cexc box on Bulld#on and aonsol Islam guidance previously the right, published by others IncludingSANWSA MI)Aesc Practices 7ooikit which is sided in the April 2021 report • Each of chase add to a series of publications which further presenoed ro the BOGC underpin a consensus around CH crisis response at the NANU 928[an forActron,November 2021 community level. • A weeklong focus on mental health crisis response. • Each Is aligned with and supports the guidance referenced Underscored issues and best practices,clung recent in our Apri1 2021 Report co the E3OCC, guidellnes.and envisioninga 9$$future, • PMt*CUn.ff'lauth Mental N"1t ,Dac*mbar 2021 V.S.Surgeon Genemrs Advisory • Fresencs a call for action by society regardl ng ch IId menial health ac all levels:Polley.InscltutlonaLand Fndlwldualsi Faml Iles, Tony Marimpietri said they continue to review guidance as new best practices are published. He noted that 988, a crisis hotline, is scheduled to come online in 2022. 16 Slide #5 STAKEHOLDERS UPDATEMORKGROUP OUTPUT AND FOLLOW UP Purpos , Engage all=-keholders who art li kelX oo haft 7n Follow-up.WII I be follo vi nS u p on the action loems over operational relationship with the Fad11ty and its scaff. [hr!rirRt several months to ensure pollclts,procedures.and • Who,Subcommittee facilitated 5 Smkeholder5Workgroup pmr Cites among various stakeholders and the Facility art meetings and engaged over 15 represencacim of Orange allgned.7his work wi11 parallel the design and operaclons Councy organizations;EMS,+ =GHPdi, planningfor the futility. Cow rtsrhlaglstrwe, Iuvenlle Iuscim public schools. Contents of Stakeholder Action Plan_ F]epartmem of Saclal Services,VNC EVIPES,Individuals A.EMS Involved In sobering services_ B,Law Enforcement Focus.Discussion Centered on how each group might use C.CourtsJP'iaglstrate,+Detentlon Center the Facility and,whac Inputthey have regardinfFac11f y ajuven Ile justice services chat would best support their programs, F. Social Services and Schools Results,An action plan for fallow up with each R UNC EDIPES,UNG GAPS stakeholder group regarding policies,procedures,and G.Sobering Services pracdces chat would best facilitate€ommunrcy-wide H.H*meles0Su%et Outreach and Harm Reduction. collaboration around crisis response.This Workgroup also provided In put to€he Facility Des4n Wnrlggroup_ Tony Marimpietri said they convened two workgroups. He said that the stakeholder group's purpose was to try to engage all that are likely to have an operational relationship with the facility and the staff. Slide #6 DESIGN UPDATE,WORKGROUP OUTPUTAND FOLLOW UP ■ Purposs.Translate thtservices reaammended In ourAprll Follow.up.7heoucputfrom thiswork1roup will be used 2n I report i nm a dieacn pdon of the phr"hymn of the when working with the arch Itect firm to be selected to Faculty and Ics special infrastructure needs and to clarify develop a preliminary design and Cost tstlm m. rsgufolorp Contents of Design Work1•oup report. Who.Subcommlctee facilitated about#workgroup A. Front EntranopiWalcingAreas. -wings and engaged approximately IU 5MEs who have & Rear Entrance. expertlse In crisis facility regulation and design.Draw on C• BHUC Clinical Areas. experience from ocher similar fac111des. LX Adult FFSC Areas, c Focus,Discussion Centered on lacy elements of the Facility E. Medical Areas. and the qualq of user experience where users ranged from F. Facil icy Security. EMSILL€ouresidecencion center,general public with special G• Outpadent Service Areas, attention to the needs of specific patient Cohorts(.e g„ aduFts,children,special needs. H, General Purpose Areas. I, Communlg Partner QRlo=Workspace. Results.Greao n ed a des€ pclon of the physical layout of the Communications Infrastructure, Nciliry,special Infrastructure c*rnponents,and regulatory 1 requirements, 17 Tony Marimpietri said the second workgroup was the design update workgroup. He said the main purpose of the design group was to translate the recommended services from the 2021 report into a description of the physical layout of the facility and any special infrastructure needed for regulatory compliance. Slide #7 SCOPE OF SERVICES UPDAMADDITIONS TO APRIL 2021 REPORT Children Outpatient Services Discussion with stakeholders.LME.and Insumr€ Recommend adding outpadentservloes as an adjunct co underscore the need for services Focused on children. Fanlitys crisis services(see cexc box)_ Demand for theses services Is loud and clear. These services should Focus on Children{see notes • Regulacoryrenewconfirmedchatchildren4 years of underChµdmPJ. age and older can be served in a SH UG—Tier 4. • Recommended scope of services has been revised to D6flnitwin Include BH UC services for nil nors ages 4•17. Partial Hospitalization Program(PH P)is a structured Sobevktg S�wyicu menal health treatment program chat runs for several hours each day.three to five days per week.Cllena parslclpme In Discussions with stal eholders Focused on soberl ng schedu led treatment saslons dU ring the day and return home center related Issues undersoom that such services are ac nlght.Thls program Is a step dawn From 24-hour Inpaclem crithcal co the clWenlon mission of the Facility. treatment It can also be used co prevent the need for an • Current demand for sobering services burdens UNC In patient hospital stay. ED,EMS,LE,detention center,and homeless progranu. Inore`sive(Xiitpatiant Program(IDP)Is a treatment • Recca mendecl scope of services has been revised to program used to address addictions,depression.eatlrg Include routine and surge sobering services. disorders,or other dependencies that do not require decoxificatlon or round-che-clock supernslon,They enable Patients to concln ue with their nomiaL day-to-day lkves. Tony Marimpietri said they intend to bring any deviations from the April 2021 report to the Board for their review and approval. He noted that before they had thought they could include minors 16-17 but now they have expanded to allow ages 4-17. Slide #8 OTHER OfNGOINGWORK Conti nue with briefings for elected boards. Met With Corrbpro Town Council in May 2021. Scheduling briefings for Chapel Hill and HlllsharoughTown Counells and public school boards. • Update prol=lon of number of patients expected to be served by the Facl Illy per monchryear. Vp-date is occurring In January February 2022. Will compile data for all of 2021 and add categories not Included in previous projections. Savings Develop cost saving models for various senors. Estimate cast saving by sector. Governance. Land ownership and use. Facil Icy construction.tnal neenanoe,and operaclons. • Transportation, Resolve Identmed transportation Issues that could I inpedle the eiFlclent use of facility. Include perspectives of bosh stakeholders and general public. 18 Tony Marimpietri said they will be looking into their projected numbers of patients and reviewing how many of those are actually below 18. He said that transportation is a key to overall effectiveness, and they will dive into that topic going forward. Slide #9 IMPLEMENTATION ROAD MAP I.Preliminary Design and Cost]n$ » >} » » }} 2.klennfyfx*tyAortrers xr PP >r 3.11dentvfyFaulityOperacor(s) > s3 �> 4.Pre-conscrucrion Regulatory Roadmap s a }} r> >r r> » 5.0peratmns QA and Guidelines b.Se Ct 1000Wn ax'r;pprovais >r >r ss rr rs rr rr a> sa J.demand Projecdons }> } » » » a.Final Design » } > 9.Funding and 5avings 10.Issue Comm far Cansaucam Mllwanet.Kvypamnemwho-AbQm4ponabk for c,mtrucdonhnalntenanc4 and for gwradonsofFuAnyareIdw` flW Mtton4 2.1"adon Far Facility Is selected and asmoclated apprcvA for WA use ary can~Mllesmne 3.Final Fuwq eetign Is eonvkEe—plans are readk for eowu mian.Ta be eonVieudinearlk 2023_ Mllesmne 4.AII co mruvings IdmmMedand hmes for are seeuredTo beempleted in2023_ NoteIwmsh%h"d4yredotoare bo priority forma4wwmngsc6edul4thattarrmstartingwrKtruWanIn20D Tony Marimpietri said that this slide is their implementation roadmap. He reviewed the milestones listed below the chart. Commissioner Hamilton thanked Tony Marimpietri and Caitlin Fenhagen for this presentation and their progress on the work. She asked what department in the county will manage this facility. She noted this is a medical facility and will have requirements and reviews. Tony Marimpietri said the most prominent models in North Carolina are WakeBrook in Wake County and the C3 Comprehensive Care Facility in Asheville. In both of these models, the facilities are owned and maintained by the county. In Asheville, a provider is contracted to run the facility and take care of clinical, medical, and operational services. In WakeBrook, the county owns the buildings, but UNC runs the clinical services. He said that it has not been decided how Orange County will manage and run the facility. Travis Myren said the county will contract clinical services out. Commissioner Hamilton asked how much those contracts cost, how often there are price increases, and what happens if the contractors do not do a good job. She noted there is limited staffing for behavioral health services. She asked how this might impact services. She asked if there would be service priorities if it is determined there is not capacity to do everything right off the bat. She also asked how many beds would be available for short term stays. She asked if there would be rooms for outpatient services. Tony Marimpietri said that he does not have an answer for that just yet. He said that is reason they are doing projections on the number of cases. He said they are trying to get details on adults vs. children, how many chairs, and how many beds will be needed. He said that they have describe the facilities but they have not quantified the number of facilities that will be needed. He said that he does not know the capacities of the two models discussed but that those could be scaled on a population basis. He said that he anticipates that the architect will be able to take the information that they provide to them to adequately design the facilities. 19 Commissioner Hamilton said it would be helpful to get an idea from WakeBrook on how many beds they have, the number they serve, etc. Caitlin Fenhagen said that while they do not have those numbers with them tonight, they have had conversations with other model facilities and received a lot of information. She said that further data analysis is needed to determine needs for Orange County specifically. She said the facility in Orange County will be smaller than the ones in Wake and Buncombe counties. Commissioner Hamilton said when the numbers are available, she would like to see the estimated costs for building the facility. She said that she sees the need for a crisis facility in Orange County. Commissioner Fowler said she has been on the Behavioral Health Task Force and agrees that the facility is needed. She said there is also a need for warm handoffs and that she is happy to see inclusion of outpatient services. She said that providers are also needed and she is not sure how to address that issue. She asked if patients are charged for services at WakeBrook like any other medical facility and if they accept insurance. She asked if patients do not have insurance how their services are paid for. She asked if the county pays into operations of the facility. She asked if UNC has made any commitments to Orange County for operational services and if not, are there any other providers that the County is considering. Travis Myren said they formally reached out to UNC Health Care two weeks ago and should receive a response soon about their interest. He said that Alliance Health has been involved in all task force meetings but he does not know of any funding commitment they might be able to make but they are certainly at the table. He said that in terms of operating costs, they want to be sure the facility can accept all forms of payment from private insurance to Medicaid or any funds that Alliance Health administers. Tony Marimpietri said a typical model would include the operator of the facility does billing and where possible, through insurance. He said the county would also pay for operational expenses and Alliance Health would pay for the uninsured. He said this would allow the facility to accept all patients and payers. Commissioner Greene thanked the task force for their work and thoughtful planning. She said that she was on the simulated mapping and that this is more needed than ever. She said that even though opioid settlement money is not in hand yet, it is not too soon to ask questions to the NC Department of Justice on how they can determine exactly how much of this need is attributed to opioid use disorders. She said that would be an approved use of the facility. Caitlin Fenhagen said the Buncombe County facility got a large grant from NC Department of Health and Human Services for their facility. She said there are also capital campaigns and private funders who may be interested. She said that Buncombe facility had multiple streams of funding to create what they have now. She said they are not just looking at county resources. Commissioner Richards said this is her first-time seeing details about this facility. She said she is really glad to see the expansion for minors to include ages 4-17. She said that almost every parent she knows is searching for support at one point or another for their children. She asked if UNC Hospital or University was part of the stakeholder group. Tony Marimpietri said it was UNC Hospitals emergency department since it is frequently loaded with behavioral health cases. He said that one of the goals of the facility is to help with the emergency department capacity. He said it was not the university. Commissioner Richards said that anything the county does usually involved students and asked if it was being looked at as a service to the university in terms of funding and partnership. She asked if the cost savings review was a cost avoidance model and how the savings are being factored. 20 Tony Marimpietri said they have not started that yet, but there are savings to health facilities and the full impacts have yet to be determined. Commissioner Richards asked if staff would build a model to show future avoidance of needing to add facilities or care in other areas. Travis Myren said the hope is the model will show the cost savings/avoidance to each of the sectors. Commissioner Richards said that 2023 seems ambitious. She asked if there would be definitive funding before construction begins. She asked who is looking at grants and other forms of funding. Tony Marimpietri said the target date is to focus the mind on a date. He said he will not promise it will be ready by 2023, but whatever date that is chosen will help focus attention on how fast these tasks need to be worked through. He said that the funding campaign needs to be activated soon and a subset of the subcommittee will likely take that on. Caitlin Fenhagen said there has been outreach with UNC Wellness, which formed a task force following the tragic suicides at UNC earlier in the year. She said that they can and will continue to look beyond UNC hospitals and into partnering with other UNC groups going forward. She said that it is not just a cost avoidance model and that there will be a cost savings in the foster care system, criminal justice system, long term health care and resources the county is providing on the back end, when this facility can address the issues on the front end at the time of crisis. She said that the first phase was the recommendations and planning and that the next phase will be meeting with Alliance Health and RHA and the county within the next couple of weeks to talk specifics about interest. She noted that they are also awaiting a response from UNC Health on their interest. Chair Price said many stakeholders have been talking about this since before 2019. She said that it will not just be keeping mental health out of other detention and health facilities, but it is how they can intervene in people's lives in other places. She said that people are not getting care they really need because departments are full. She said that she took a tour at WakeBrook and at Asheville and suggested doing that again for other commissioners. She said that she wants to advocate to the warm handoff where law enforcement can bring people to facility and drive away. She said she likes seeing the 2023 date because these services are already past due. Commissioner Hamilton requested she be sent any research article that is available to talk about cost savings so that she can review that and provide feedback on cost savings as a whole. She also wants to consider long-term aspects of how people are successful at overcoming mental health issued. Tony Marimpietri said that outpatient and stepdown facilities are also important to bridge those services. Commissioner Bedford said she's been serving on the subcommittee, and she is very much in favor of moving forward. She said that as a parent, years ago, her daughter attended a facility out of state. She asked if others read the News and Observer's articles from December 2021 regarding the atrocious and abusive facilities that are out of state, and some even in the state, and these were sometimes the only option for local children. She said that they just closed one down in Garner. She said that having one close for families helps facilitate the family involvement for patient success. She said that people go on to have very healthy quality lives following treatment and that it does work. She said whatever the costs are, the work is necessary because these are human beings. Chair Price said it is more important to save lives and save communities than money. She said that opioid money may be available as early as July. She also noted that the general assembly has created a Medicaid expansion subcommittee and that this could help fund services. 21 Chair Price recognized Tony Marimpietri for serving and leading the subcommittee voluntarily. Tony Marimpietri said that he appreciates the kind words and there are a lot of shoulders pushing the cart forward. He said that Alliance Health is highly engaged and providing great value. Chair Price asked for a tour of the facilities to be scheduled in the future for the commissioners. b. Regulation of Large Gatherings The Board received information regarding a means of regulating large gatherings in Orange County. BACKGROUND: The Board of Commissioners asked for information on how the County may regulate protests or large gatherings in Orange County. The attachments include a legal overview of the regulation of protests and gatherings that was previously provided to the Board together with examples of how other jurisdictions approach this issue and some relevant state statutes. John Roberts reviewed the background information for the item. He said the county can impose time, place, and manner restrictions and limitations on large gatherings. He said that the county can restrict the display of weapons. He said the county can require permits, notification of upcoming gatherings, and can create buffer zones. He said that the Board generally can't restrict gatherings on private property, except during a declaration of emergency or where the gathering is commercial in nature and the property is zoned residential. He said that the state has some regulations regarding the riot acts that address gatherings. He said that this prohibits the incitement of lawlessness, rioting, injury to person or property and allows law enforcement to break up a crowd. John Roberts said he has included some examples of what other local jurisdictions have done on this topic. For example, the City of Raleigh requires permits for protests but not for "peaceful picketing," but "peaceful picketing" is not clearly defined. He said that the ordinance gives police the authority to break up crowds that are blocking streets or sidewalks. Commissioner McKee asked John Roberts to clarify imminent threats. He said that some of the issues in Orange County have included people using loud noises and bullhorns. John Roberts said that an immediate or imminent threat to people, speaks for itself. He said that it is not just someone that may be offensive or insulting someone. He said that if they are holding a baseball bat and swinging it at somebody, but they have not contacted anyone yet, this is an imminent threat to somebody's health and could cause physical injury. He said that if they are acting like they are going to start hitting cars or windows that is an immediate threat or if they are actually hitting people with their hands or with an object or damaging. He said that threatening language that does not result in imminent potential is not enough. He said that you can't break something up just because someone's feelings are hurt, or they get mad. Commissioner McKee asked what the dividing line between threat and imminent threat is. He asked if they are in a meeting and someone is voicing their opinion in a loud and boisterous manner, and he feels intimidated, does that constitute removal. John Roberts said that will be fact specific and depend on the circumstances. He said that if it is a public meeting like this one, there's statutory law protecting the disruption of a meeting and they can be removed from public property. He said that if they are on the sidewalk using a bullhorn, he would not say that the county would have the authority to remove someone. 22 Commissioner McKee asked about if someone is standing across the street on a bullhorn on private property. John Roberts said that if someone were standing on private property, the county would not lawfully be able to remove by ordinance unless they were violating a land use restriction in the LIDO. He said that would not allow for removal but could provide for penalties against the landowner. Commissioner Hamilton said part of the issue is the way we deal with threats; it protects against imminent threat of physical harm but not against a threat when people feel intimidated. She said so there almost has to be physical damage before someone has been harmed. She said that society and legal system doesn't make that clear line but doesn't mean that people that people are not harmed by a threat. She said that especially the harm that is done to children, could have long-term mental effects on them. She said that just because you cannot see it does not mean it is not harmful, especially to children. She said that needs to be thought of with this. She said she understands they have to work within the confines of the laws. She said she is looking for something to help regulate where they can occur. She said she would be in support of something that said they cannot occur at school but can occur on designated portions of county land. She said she is not looking at controlling speech, but she is looking for a way to protect children from adult business and the long-term impacts. She said that an ordinance that regulates time, place, and requires a permit that she will be in support of as long as people are still allowed to voice their opinions in a peaceful manner. Commissioner Greene said she was trying to determine the difference in what goes on inside and outside a meeting and that John Roberts had addressed that question and she has a clear understanding of inside of a meeting versus outside. Chair Price asked about jurisdiction. She said that her familiarity of the issue is one that was going on at a road outside of a school. She said her question is about determining who has jurisdiction in that scenario and that it is likely a conversation between the Sheriff and the schools. She asked who gets to issue the permits and also who gets to have a permit and who does not get one. She also asked who determines when a group has to disburse. She said a few years ago there was a march in Hillsborough from a cemetery into town. She said that brought in mixed jurisdictions and some of the frustration from constituents arises when there are several jurisdictions involved. She said that a few things have bothered her. She said one of those is the idea of a threat that is imminent, because there are also adults who also feel threatened by speech. She said that some speech is intended to incite. She said that she has an issue with restrictions on what people can do. She said a lot of this goes back to when they did not want workers to picket or union or they did not want people of color to be gathering so she expressed concern on the three-person limit. She asked specifically about the question of jurisdiction. John Roberts said the Sheriff has jurisdiction throughout the county but leaves issues in town limits to the town police. He said that if there was an ordinance that prohibited demonstrations on school grounds that would only be effective within unincorporated areas of the county so the Sheriff would be the one to enforce that ordinance. He said that if the towns also had that ordinance, they would be the ones to enforce that. Commissioner McKee said he appreciates Commissioner Hamilton's comments regarding the threat and harm to children versus adults. He said that he has no doubt there is a line, but he has a hard time identifying the line. He said that what he wants to make sure is that people are not prohibiting people from being loud and voicing their first amendment rights. He said that this is how social injustices have been addressed and will continue to be done. He said that people should be able to be loud, up to the point they become threatening. Commissioner Hamilton agrees with the ability to voice opinions loudly. She said that she has heard from some people that have found it difficult to mount a demonstration and feel 23 protected, so they would welcome having a clear process so that they would understand from a permit process. She said that police protection could be built in and protect those people. She said that she has spoken with people at the Sheriff's office, and they have expressed favor in having a regulatory manner for protests so that they could know what was coming and they would know how to handle behavior because it will be regulated. She said that she thinks the ordinance can protect children and also protect adults' rights to protest. Commissioner Greene said she is in alignment with what Commissioner Hamilton has said. She said that when it comes to controlling an event, the Sheriff has at their capacity tools to deal with destructive behavior, and she would not want to oppose on free speech any more than the Supreme Court says they can. She said that she is not prepared to make a decision on this tonight, and she would like to know which county properties would be appropriate to regulate. John Roberts said there are few county properties where demonstrations would be allowed. He said the courthouse steps, the open area around the courthouse, maybe one of the county parks. He said that certainly not in or adjacent to office buildings. He said not many properties at all. Chair Price said that jurisdiction is confusing to people. She said that when there was a protest at school inside of the Town of Hillsborough, calls were made to various offices, but there were no responses because of the confusion around jurisdiction. She said that she is not in favor of limiting anyone's freedom of speech, but some speech can be very hateful. She said that hate speech can be inciteful. Commissioner Richards said there was an incident where people were alleged to be on a county road in front of a school. She said when they start thinking about properties and jurisdictional issues, it gets complicated. She asked if there a way to normalize the ordinances between the county and the towns, so that they are the same. She said that Chapel Hill requires a permit. John Roberts said if the Board wanted to adopt a county ordinance that looked like a town's they could do that, or the towns could adopt a county ordinance for enforcement within the towns'jurisdictions. Commissioner Hamilton said Commissioner Richards's point is important and it would be good to have consistency. She suggested that the BOCC take leadership on this and take the steps necessary to protect school children. She asked John Roberts if they can regulate where demonstrations can take place by being specific or can they regulate by saying you can demonstrate anywhere "except" certain places. John Roberts said he would recommend the second option because the vast majority of land in the county is privately owned. He said the second option would be easier to do because you can say where protests can occur and where it cannot occur. He said he also thinks you can say you may not picket or demonstrate on public school properties. Commissioner McKee said this is good conversation and he wants to bring Sheriff's office into the conversation. He commended the Sheriff's department for their involvement in calm demonstrations in the past. Commissioner Bedford said sometimes students want to have demonstrations on campus so should look at what school districts policies are about those, so they do not eliminate student demonstrations. John Roberts said an exception could be made for student protests on school property. Commissioner Fowler said she likes the idea of it being a certain distance from a property or something similar. She said that she participated in a parent demonstration in support of schools. She said making it a certain distance would protect free speech and entry ways to the buildings. 24 Chair Price reiterated importance for consistency between towns and county. She suggested that this come back at a work session and a discussion with schools. She said that law enforcement and the schools should be included and suggested that public comment be allowed by waiving the rules about comment during work sessions. Commissioner McKee agreed with running it through as a work session with law enforcement and the schools. Commissioner Hamilton said she also agrees with that and the Sheriff and schools being present at the work session. She asked about how to allow public input without waiving the rules for public comment at work sessions. 8. Consent Agenda • Removal of Any Items from Consent Agenda • Approval of Remaining Consent Agenda • Discussion and Approval of the Items Removed from the Consent Agenda Commissioner Greene noted that one of the budget adjustments is financial support from the Town of Chapel Hill that is supporting the Street Outreach, Harm and Reduction Deflection (SOHRAD) team by adding another member. She thanked the Town of Chapel Hill for the support. A motion was made by Commissioner Greene, seconded by Commissioner McKee, to approve the consent agenda. Roll call ensued VOTE: UNANIMOUS a. Minutes The Board approved minutes from the January 18, 2022 Board of County Commissioners meeting. b. Refund of Overpayment of Excise Tax The Board approved a refund of overpayment of excise tax of$406 to the Canaday Law Firm. c. Property Tax Releases/Refunds The Board adopted a resolution to release property tax values for five taxpayers with a total of eight bills that will result in a reduction of revenue. d. Applications for Property Tax Exemption/Exclusion The Board considered four untimely applications for exemption/exclusion from ad valorem taxation for four bills for the 2021 tax year. e. Request for Road Additions to the State Maintained Secondary Road System for Folsom Court and Weldon Ridge Drive in the Weldon Ridge Subdivision The Board forwarded the Petition for Addition to the State Maintained System to the NCDOT for Folsom Court and Weldon Ridge Drive in the Weldon Ridge Subdivision; and recommended the Department of Transportation accept the roads for maintenance as State Secondary Roads. f. Construction Contract for High Rock Road Waste and Recycling Center Renovation The Board approved and authorized the County Manager to sign a contract with Bar Construction Company, Inc. for the renovation of the Orange County High Rock Road Waste and Recycling Center. g. Fiscal Year 2021-22 Budget Amendment#7 The Board approved a budget amendment for Fiscal Year 2021-22. 25 9. County Manager's Report Bonnie Hammersley reminded the board of their work session on February 8th and reviewed the items on the agenda. She also mentioned the last information item. She said that upon further review, it was determined that this did not require Board approval, only signature by the Chair. She said that clarifications are submitted as information item. 10. County Attorney's Report John Roberts said the Supreme Court will soon hear the review of the electoral districts tomorrow so a decision should be made shortly thereafter. 11. *Appointments None. 12. Information Items • January 18, 2022 BOCC Meeting Follow-up Actions List • Tax Collector's Report— Numerical Analysis • Tax Assessor's Report— Releases/Refunds under $100 • Memorandum — Fourth Quarterly Report (2021 Q4) and 2021 Annual Report for Orange County's CDBG-CV Grant 13. Closed Session None. 14. Adjournment A motion was made by Commissioner McKee and seconded by Commissioner Fowler to adjourn the meeting at 9:31 p.m. Roll call ensued VOTE: UNANMIOUS Renee Price, Chair Tara May Deputy Clerk to the Board Submitted for approval by Laura Jensen, Clerk to the Board.