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Home My WebLink AboutAgenda - 01-28-2002 - 3ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT Meeting Date: January 28, 2002 Action Agenda Item No. 3 SUBJECT: County Supported Facilty Needs DEPARTMENT: Purchasing and Central PUBLIC HEARING: (Y/N) N Services ATTACHMENT(S): #1 9-4-01 agenda abstract establishing planning process for the Justice Facility Expansion #2 Minutes for 94-01 meeting INFORMATION CONTACT: #3 County Space Needs Report Pam Jones (919) 245-2652 Executive Summary #4 Northern Human Services Center TELEPHONE NUMBERS: Task Farce Report Hillsborough 7324181 #5 Community College Task Forces Chapel Hill 968-4501 Report Durham 688-7331 #610-11-01 Joint meeting w/Durham Mebane 336-227.2031 Tech meeting notes PURPOSE: To receive information and provide feedback for the following facility related issues'. • Justice Facility Expansion (See attachments #1 and #2) • Projects included in the Preliminary County Space Needs Task Force Report (See attachment 43) including Senior Centers • Including Northern Human Services Center (sea attachmerH#4) Durham Technical Community College Satellite Campus Development (saa attachments #5 and #8) ; and • Homestead Road Campus at the Southern Human Services Center BACKGROUND: The January 28, 2002 discussion regarding Gounty facility needs will provide the opportunity to view all of the aforementioned projects in the context of overall County needs and obligations for the next several years and will hopefully provide the Scam with relevant information by which to make facility related decisions. With the exception of the Homestead Road Campus, the Board has at one time or another during the past several months receivetl information and/or discussed each of these facility development needs. The brief presentations that will be provided by staff during the work session are designed to accomplish the fallowing. • Provide a brief synopsis of the projects; • Cite where the previous discussions left off; Identity any decisionslmodifications that have been mad discussion; • Explore options that may exist to satisfy the need Identify funding options that may be available for the pro • Cite imminent decision points and the preferred timetabh Background information from previous presentations has be abstract M enhance Boakleteff collective recollections in or It may be helpful for the Board to be aware of imminent bad order to move some of the more time sensitive projects to tf the extent practicable, these have been listed below It is in points are listed for the Boom s information, rather than as e outcome. Justice Facilities Expansion • Select desired design approach. Note that an overview Master Plan based on preliminary information from Free provided to the Board during this work session. Howeve presented by the architect during an upcoming Comm itz Board may choose to select the preferred design appros Space Study Projects • Confirm space study pnonlization of projects, or modify I that staff may incorporate them into the upcoming CIP it Board wishes, Community Satellite campus in Orange County • Establish and begin process to site the facility • Determine preferred funding method for the State match FINANCIAL IMPACT'. There are significant capital (and in me impacts associated with the projects to b r discussed during th will be addressed through an overall bond and alternative fii the Boards information at the December 11, 2001 BOCC r financing these projects will be laid out in detail in the 2002 CIP, to be presented, reviewed modified, and ultimately ap period March - June 2002. RECOMMENDATION: The Manager recommends that the provide appropriate feedback and direction to staff. ORANGE COUNTY BOARD OF COMMISSIONERS ACTION AGENDA ITEM ABSTRACT 'Meeting OW: 8aptembsr4.2001 Aclan Aga Natn Na. 4-h SUBJECT. Hlg Judldal FadNas nalon Mann' Proceae DEPARTMENT: PumhaWq snot Central Services PUBICHEARING: (YIN) ATTACHMENT(S): MFORMATION CONTACT: Pan Jones (919) 246-2862 TELEPHONE NUMBERS: HRbbmou6h 731-0181 ChepN HIS was isi i DuNwn 888.7381 NeWne 3861172831 PURPOSE: To mnalder approving a planning prooeM to be wed In Sea DeelgNmrebudbnof the Juetlce FaPRees E1Panlen Project. BACKGROUND: (hg3a l Justice Peclhke Study In 19%, SN Orange County mad dCOmnYasbrwrs appobtlad a gawp W aWdy the lonpbmi needs djusdee bduee. br OMrgs S Z ouip bid rumuons vdhb tywere repneerrbtl h the Juetloe FadNce Burry OmuP. The results results of bear eRwft ane wale refMdsd in a sport puMNhetl In July 19Be. The voope dtn.lmp4enn nestle ae lEadRe0 by the Group was adendva. The COUdys abl ty b undeNalm expansion of this magnibds was Intletl. To UW and. mmponenb eadlbDnp the penitent a ax!"IN mneiderad separately am Na PrMede emu b Mess needs in8NN6. • The Jell Espardon pr*d DOmdetetl N arrly l9BS added 56 We to ft totaling 71. ONreby taking the Wad capacity in 8aje8 to 128. Although capacity of ft Jail v; InWpuab bT Iha lor1ti4enn. o0ope edon batmen Sa Sheriffs Deparbnenl oral lNces hav saved to m6wnhe cverorowdug. The Faderal Marshal mnenues b use tlN Drags COaNy Jal as a maps depot M pdsonem. • The adtlieon of is Gordon Berne Courhoom In satly 1988 efbwed the heaWa volume dehld Cwrt b uSOe 61a lags mumaan on me mefn IlpOfae Xs DrimTry muN locallon. A 9N fladbely Ne ulbRvabuewu mowasagmedbem ngeMjud9r,baeby Rua" a more efficient use pamm deb mudroomc. A second 01000 of Judidd Moats aM County staff wam wrwenad Idvin 1808 to evalusb me breed d8rew W eapenebns. Although dam; rAerpes may nevi rageW be need Tp further expansion her up to • doted., ins 91011) apmed that the kegamm need adB edsb and theta ga•ctlw approach m dwveldpnant me ar*W. Hpaomwh hieing FaeeMae •m v14etw Pmn in 1g9B, pe Couny cmmmWNMre mmmhabnetl FneMnso-whae Ardd[ecl•, Chadodato produces sheplandrtraflectad SrotoWbukkWw bigyof theafe. Therwultsof Bde report presented In April 2000, outlined two options, am of which wad allow appmdmalay 96,000 additional square feat of balding (Option A), the other a0Woximately 705.800 mutes head (Option S). It Is Important to ran Bud Be study donned Me smba of Mar master Plan sae to be only Me arse bowmen the Govern ment Services Cant•rb the east ma Courthouse b the wwt,Maq•ret Lane to the wth and Be edge arms adding pmdng lot title south. Each option gause ba construction, while Option B dsvMOp•d 0 8 bvN Irmenardirg paramq smw0un e aaup M the mimrtlmde location of to existing Sher $13mmmeM. Atths requM of eCcunty Commlaeiaem.tie Meader Pan wee elm prsuentetl mtie Town of HBmorough Commissioners M June 2000. Concerns retied by both Boards were ekrtlhr, examples of which Include the hollowing: • Pw"summrwywowadmm: • Conamaboutbse pdevloa Bpm Mmparad LeMMb River Park;wd • Scale of the proposed batidingi; In Motion to de existing mucters; and • Famers Me"lotatlen. In an enat b MMar Clardy the challenges associated with dimbprMnf of a must facility on Margaret Lens, aka Commhebrers, M Judges and Comedy sWf met with mpresentapvea hom the Town of HAlsbarough, as HbroBCAIIdMe, VmTwdamBUW and local citizenry. Me drone to paMrat aneensuelMt tlanbpmsM can moron dma ell., den b egNficaat aMarn dot a un does community as w rW a as rennerthat the mauling amracae •ehog•I Impacts. Three hi?ncel concerns concerns s will will t be released selection eM the orders used In the eeimeclbn of fd design n Mr Imim. Pl Proeved Emgneorr tith Maeiar Ran SMce tM mmpletbn mf robeMasnf Plan, pia Bomtl nee mown d reeommendetlons regarding hours devabpmmil of County Oovemment butldlrgs In the Immediate vidniy. Sewhal lawn wars rebetl dung thoes dlumesluns. including the Potential that a p•mnp deck amid be Grated closer so the Gowmmmit Ssnhm Lamm rather duct being bunt as pad of Me CoudMuse Project. RepaMbes of Whether Mad should be the crosv It is a forgone conlcANlmm that the design Morro for both nagess will M none effective Bthe rneeds me considered N tandem For example: • Thebdlhbewillfi eelmilargerkignowle; • Pedestrian and Vehicular r9mllatlon from one site u the rarer should M anadered; • Shod Me Board chooser to site a Facers Market on this ens, m olelld be abed whir coneldersmns of batlr facllltlw In mind. Bensuea of the dose Interaction of the two potential e•imnsions In the Oowntowd Htibbaough sea, it to recommended that the amps of work for architectural services for the Courthouse design be amended b lmagreh all County land that Iles: • Smshof MagaWLens • EwtorChumbn Stead • Weal afCartrmn Street • NeM alias Erro Wirer upon Dow confirmation, the "owing assumptions ragcodkg the use of the and would be rJtetl to be architect: • The area dad w presently; Over Park Irk wood ram" dedicated m pawopart slow, each wo mnely minbw, zany anomsohmend by pacdnp. • The coed that b presently liym Park cook he utRlvd far part or all of a Famreys MaMwt Facility, Mthe final design indicated that to W the optimal kcddbn. • The Waking N Which me Shams oapsrmsnt Is located should be teB intact a et ed Possible. (Thou court Campus madder Plan racemmrlda as removed) s The Dccenaechi Indian WINDS remains es Is. • A muldlevet prldpg cook remains W acceptable $Wft W providing edadueae peddrg m the am. The revised madder plan would be presented to th Board for approval batons comrsnoresm of to actual deslpn process; fay the CourlhOob. Should this Board so direct, the firm dare pmACad the Court Camps Metier Plan could be wnteped regarding"abddy for the rgtanded plan and a comma for won presented to She Board for ransldnratim in the nor future. proposed Parmlim Following ds assumed of dr pmposed expanded aa• master plan, the Juadw FaoBies Fgrsbn P44 as endorsed by the Carry commissioners should nave farwW. The process Hod below Is recommended In order to Imamreid be kdereate of van" askehcWmatcoappmpn Wi thmughoAd ptannbgpm . Thekddhvldusls Austad am ranOl;lrrlerdded besad on S scass; dAereeL spedfiCam ofexrycotlceantis;prw.bue srvnNarrrrnt k the pmcese. Thhe e pmcesa hes b0M compartmoMelkad hdothe fdilpwkp aapmente: • SNarr dOeddte Flan • Programming: Interior • Programming: Ekerbr CnrJUdes RNer Prkam) Sol wMe daMn Flan Soucopepsofoak App6 m whgapfi hemponddb folow'vg: • Appavinp thaeoi atWiawhr•bY Proposal moflmrwiAbeavebluthe oW: • shvftlod o Rriuesbfer submitted by various flms and reetlrpe In the that am bass ft meat the Project wm lade; m* • Room wftlnp the finespWlaoWced mtlnshort Get (pcowaly nomomtlnarn alah Recpnrcending du pradsnad desyhn firmmr BOaN of Cammisabncooonlderatlm. Remmmerdetl appointees: • Marls Sheridan. Town of Hstebaeugh Commbskn•rand Tourism Board member • Susan FraMrrtaag. A pane; fr Houck HDsbrough • Cahoon Tumco, Audience W Htetrk HSebomugh • Todd DWnsom Historic Preservation Achitact • 2 County Crnmlasionera • 3henR Lilly Pendergrass • Join Link, Count' Mamga • watl• Barber, Supator COUrt Judge . • Jae Burknen Chan Dleaet Own Judge • Jambmulkrd,Gerkdaw" - • Pam Janel, Orange County Director or Purchasing and Central SeIVIONS Devi Shod, Orange County Diksom aEmikonment and Resource Comervebcn Deparhnem prowaramminm Suape oFtrort This task group "I W POSPOM ING Wwaking will Use aesignerm design a buudhg get macro gut cemrnunhy nomeme about the aplearancD of the bugdirg wed the nearcencemaaa accessional mela?inThb WldkG he Pe& rk Thea Innsloaokkpmgron raga101Dg Rim Pont and tlw functional melding atlie bultlYgwfth M the Pup's raminmmaegana real be bmupM fanvero fw COUny Commbabmr caneltleretla?. Recommended Appointees: • Maur Sheridan, Town Commissioner and Tourism Roam member • Margaret Haum, Town of Hllebomough Planning Diiremor • Susan Frankenburg, Alllenm for Historic Hiabomugh • Todd Dlcitlmao, Historic Preservation Aadfted • Cahlaln Turner, ANance fa Meant Hibborough • Ndmanwhks,Laaecepe Arohnea • David Stencil, or designees 2 Courts Commleebnen _ Judge wade Berber • Judge Joe Suaanar • Jamb&entord, Clerk of Court • ShadB Lindy Pendergrass • Cad Fox, OMd Agormy • Jam Link, County Manager • Penn Jones Further, in orderb ensure ans Involvement of all aakahohNn, b artWe be salefted athe eiprpplese are In its aaarordecgn Proms nom soups rapraasntlnp tlut intaeea ands OoosnaeohllndMn Wbgeend gw Fanutre Matket,emorng alron. ringwrining. Soopea a"gmjacdongu" deRae In the masterplan Imuded eWMftatey 30,000sbuaefeetaepx maoemmnedaeaM.etgrefollowingfundlom: • Nett entrances for pudlo and stepwM, but pudic entrance designee to be a secure entrance; • Omceetorme ShMRs Departrma; • OIIlcea forme Clark aCounto rabcela from bleed spesa Expansion forluaciel Mnetbns presently located N the building. Appoinkles wahin fhh category WHO work with the design team to amount g1a Ue mnClona needsolme pmpwedocoupent departmn s are met. The task gmuD'a wcaanendatbnswill Commlwbnw rnwderetbn. be brought beam for County Rscommsrded Appdnlses: • Judge Weds Surber • Judge Jos Bunions • Jamfe Shinano, CMk of COUd • Col Foy DM* Abw&y • Shako Liddy Pandergress • 2 Cwnty CommMabrem • John Llnk County Manager • Pmn JOnw Input hmn oUw Musing usam, such no the Publa Defender, Pmba lonFaMe, to 155 Bar Aeacc aEon, ale WAN M engaged at sppropdda does dwelt sn design process es and. Upon Board approval of to prooes%the Rapine[ for Proposal 0-r soothed sebdbn Will be inspmdand sd[dW enuary F? a remnmmdetion got gas WI mm*m of anflolinabod by to and FHANCIALgdPACT: The lndkalegadof eppmalofClM msWrbw falows: Codofn cdmforbulMing yMeeMnsMda$Omlllm. TMacodWduldbsfadad through dMmaNro funding mochnMma such as Cekfleeles of PMgelindan (CCPs) or a private placomeM Idea. • Algnugh design mnddersdom fir Rim Park Will to Included In she scope of this work. my reommondefone refunding the scud dswbpmsm%wM be considered an a sapeMhi andli m. • Cod of design for the WOM only In wWnsled of 10-12% of consbudon cook or yeemln thCepbllnvadnanb Plm Theme (CClPP). gs apgowd,mdforihoespardeddMmnMr pMn woulddw h charged agslndgow turfs. Speelbmet hVici dons (w sect of tame wWMaswR be plesenfed sw Bond opitm al se goy become known. RECCMMENDATICK13): T0- Mpnsper redommenM tlldga Besrd: • Approve to expsntled resoles On wok ant suglmMe gm Oversaw of Purchasong and Costal Services fi negddate s conbm tw Sound approval wish Fosrtorl-Whgs AMWMCM: and Encase she proposed *nning moww: and • Make appeNgnanes a ft Mme basis groups an micdsd above, irdutlip ma dwgnalMof 0-o Ccunly CommMolm ms who WS servo; arni • A oft she Dlnechir Of Purohsing and Cwtral SeMws M slick pmpwds for design services firth Junks FacNRes Emiu nsidn Paiscl, Raw I. 914101 Mielvo-S bb l 6a aJ tat F lift E bn% promme The Smd wnsidered approving a planning process to be used in Me deatgNwnwuction of Mejuatke facilities expansion project. John Link said that he of Making County Commimioners to approve the next phew Gthe justice facility expansion. A jail expansion and a new wudmom were added in 1898. However, there are additional nests forjustirA fawow. Pam Janes sakl that a task force wee appolntad In 1994 he develop a needs assessment for the court needs. As an Interim measure beds were added to the jail to bring the wwGry up to 128. In July 2001 the awrow dent populabwr was 125. The Federal Matahal's Once stills uses ourjaila for federal ptsorere. A year ago, a master plan was developed by archilech to determine how much could tie Wilt on the judicial faclllem she. They laid out roue options for that site. Each project would W bulk in fur phases and each would have specific parting options. One G the oxides ie to have a six?hevel paring deck, which weld m in Me location of the Sherffe or=, The other option had the parking incorporated in Me building anti coal to bush In phase bro. The scope of dim master plan is Stillhouse Creek to Margaret Lana to Churon Street he Me edge of Me courthouse parking lat. Alorg-tens study of County spew needs was conducted recently through the Spam Needs task form. One G the recommendations Is to add to the Gowmment gerviws Center on Cameron Street It seems prudent at this point W look at the more who as a whole. The ebff has requested Mat Me gook of County Commissioners approve an expansion of the master plan. She wouM propose to ask Freemen White to update the previous master plan, then move forward with Me planning process. Pam Janes then spoke b Me phoning process. Knowing that them will be an impact on dovrtmlovm Hillsborough, the procam ham Mrwwmpomnte. The fiM is the selection of he architect and designer of Me building ant River Perk. The second is a programming group that woud look at the assets GMe bussing o make sure that it does net averpouer Me slowdown Hillsborough area. The Mkd of a programming group that would fewa on Ma tntedor of he building. These art limited tojudicial officials, County staff, and County Commissioners that would be operating within the building. Other users could also line Input. Commissioner Carey same about the Sheeffe price and Pam Jones said that it could be tom down to make mom for needed parding. There are other options, but this is M as bear plan. Commissioner grown confirmed Mal the that phase would be a skiing adjacent to to present cau itrouw. Commimlner Jambe asked to haw visuals for the chizens present when Information is presented. Commissioner Jacobs made reference to the Sheriffs bur ding and said tlrot the Molding should be left intact if posmibb. He sand that it was nice to have to presupposition that we Wit use what we have. He suggested Imrting Freeman Whre to to work session on spew studies. A motion was made by Commissioner Coition, sewnded by Cummsmonet Carey to endorse the assumptions as listed an page Mree adding Commissioner Jacoha' woks about being prudent br the Sheriffs office and reepecting Me spew needs study recommeMaAOn as atatad by Pam Janes as follows: 'The expended master plan would consider and haw Intact the recommendation to potential expansion of tie Government Services Center and Government Services Calder Annex as prowled by the Spew Needs Task Forty M March 2001' Commissioner Jacobs mekuned that he and Chair HalMeds met with some people from HiMborogh and one otjiheir benwros was tat toy be able to ace the Rber Park from Margaret Lane. VOTE: UNANIMOUS Orange County Spam Needs Study Preliminary Report March 29, 2001 Executive Summary 0. Purpose The purpose of this study was to produce a multi-faceted space needs analysis that is intended, at a minimum, to meet the following goals: 1. To inventory existing space used by County Departments. 2. To document projected space requirements through 2010 for use in planning future County Capital Investment Plans with respect to the development of new facilities, expanded facilities and/or renovated facilities. 3. To identify Issues that affect the quality of how the existing facilities are used and, when appropriate, to offer recommendations as to how facilities might be upgraded to provide a higher level of service, 4. To identify special departmental needs that might impact the ultimate development of a facility. 6. To review departmental data and to explore specific areas that have impacted growth in a department, therefore impacting facility expansion needs. This is an effort to identify growth trends and be able to better predict future space requirements. 6. To take into consideration the place technology in County government and the space needs that result. 7. To present recommended options for addressing County space needs. B. Principles The principles observed in the preparation of options and recommendations for future development of County facilities included: 1. Co-location. Co-locating departments with similar functions and/or those that serve the same customer base. 2. Consolidation. Consolidating County operations to as few aims as may be practicable in an attempt to gain operational efficiency and enhance the ease with which citizens may access County services. While consolidation opportunities may be more limited in the Hillsborough area where the County has several facilities scattered throughout the community, the Southern Human Services Center site on Homestead Road offers extraordinary opportunities to mate a campus for County services offered in southern Orange County. The County should preserve this location for public use. 3. Ownership. Owning facilities in which county operations are located, as opposed to leasing, except where there exists a compelling business reason to do so. C. The Questionnalre The information that fors the basis of the study was derived from a questionnaire completed by all County Departments. The 83 questions are intended to provide a complete picture of County space needs in the following areas: t. Identification of current space 2. Assessment of current space deficiencies or inadequacies 3. Future space needs based on projected and historical program growth 4. Special considerations of future space (reception areas, specialized services areas, etc) 5. Storage needs, including plans for reducing need through use of technology 5. Meeting Room needs 7. Parking 8. Security concerns g. Adjacency requirements to other County functions that would yield the expected level of customer service. Results were incorporated into a database by Freeman White Architects. A copy was provided to the County and it includes the data upon which this report is based. D. Scope of Study The study encompasses all County functions whose space needs require solution by 2010, with several exceptions as noted in the report. Recommendations were withheld for a limited number of projects, pending the outwme of work by groups other than the Space Needs Task Force. Those projects will be Incorporated into the Final Space Needs Task Force Report, scheduled for publication in Fall 2001. E. Options and Recommendations - Overvlaw Departments were grouped into functional classifications according to their primary service delivery, and the data for each functional classification were assessed for both current adequacy and long-term need. Various options were developed for meeting the stated needs through expansion of existing County buildings or construction of new ones. Through Task Force deliberation, a recommended option was selected for each function using the criteria below. 1. Criteria for Selection of Recommended Option. a. Overcrowded facility. The present facility is significantly overcrowded. b. Growth and no recent new space . The Department has been allocated no additional space over the past decade although significant employee growth or increases in service demands have occurred. c. Improved service and/or collaboration. Carrying out the Task Force recommendation will provide significant opportunities for Improved service delivery and/or collaboration among like function departments within County government. d. Reduced rental costs. Carrying out the Task Force recommendation will provide the opportunity to significantly reduce the cost of, or eliminate the need for, existing property for which the County currently pays rent. e. Long-standing need. The initiative is a long-standing need with considerable public support. 2. Rationale for Construction of County facilities Less than $10 million of County money has been used to construct county facilities since 1990, although the County has grown considerably during that same time period. In some respects, this report reflects the significant apace deficit under which County operations exist. As a point of comparison, it should be noted that during the 1990's the County spent $140 million on school construction to provide the excellent schools of which we are so proud. 3. Levels of Need The needs have been categorized into three levels, in an attempt to address them in a priority order as well as to group the resulting projects into segments that are realistic in term of the size of the undertaking. Funding and commencement of the design and construction process would be anticipated as indicated below. 10 a. Level 1 projects are proposed for funding in fiscal years 2001-2003. Funding could come through the bond proposed for November 2001 or through alternative funding mechanisms such as Certificates of Participation (COPs) or other private placement mechanisms, b. Level 2 projects are, in general, proposed for funding in fiscal years 2003-2007. It is not required that all Level 2 projects would be funded in a single fiscal year, but rather may be spaced out during the 2003-2007 fime period, contingent upon the timing need for building occupancy. c. Level 3 projects are proposed for funding in fiscal years 2007-2010. F. Leval 1 and Justice Facilities-Recommended Projects Level 1 projects are those that should be addressed in fiscal years 2001- 2003 and they include: 1. Government Services Center (GSC) Expansion 2. Planning and Ag Building Renovations/Farmem Market These two projects were selected because of the pressing need for relieving overcrowding both at the GSC and Planning and Ag Building, and the desirable co-location of facilities at the Government Services Center. Also, the resulting availability of space at the Planning and Ag Building provides an excellent location for addressing the long-standing desire to have a farmers market, as well as to provide additional space for related functions. In addition, it is recommended that the following project be pursued in the same time frame as Level 1 projects: 3. Justice Facilities Expansion-Phase 1 A Master Plan for the Justice Facilities campus segments the expansion into four Phases. Phase I is considered in this report as a Level 1 project. Information regarding expansion of Justice Facilities Is Included in a 1995 Report and subsequent County Commissioner action. The County is mandated to serve the Court needs. 11 G. Level ?-Recommended Projects 1. Animal Shaker/Animal Control 2. Emergency Management Expansion 3. Public Workerrransportation Expansion 4. 112 N. Churton Street Minor Renovation 5. Court Street Annex Minor Renovation H. Level 3-4tecommended Projects 1. Whltted Human Services Center Expansion 2. Southern Human Services Center Expansion a. Expansion of Center building b. Renovation of the residence for use as a conference center (meeting space for Center) 1. Uncategorized Projects 1. Senior Centers 2. Solid Waste and Recycling Center, and Master Plan J. No Action Recommended. Three facilities are briefly discussed in the report, however, no action is recommended during the study period through 2010. The facilities include. 1. Purchasing and Central Services Building, 129 East King Street, Hillsborough 2. Northside Community Center, Caldwell Street Extension, Chapel Hill 3. Skills Development Center, 503 West Franklin Street, Chapel Hill K. Cost Estimates, Conclusions and Recommended Actions 1. Cost Estimates The cost estimates put forth in the report area based on current knowledge and markets present in 2001. Construction estimates should be revised at the time of funding to reflect the then-current market. 12 The recommended projects reflect an estimated expenditure of the following amounts: a. $14 million of Level 1 plus Justice Facility Projects (2001-2003) b. $3 million for Level 2 projects, unadjusted for inflation, (2003- 2007) c. $10 million for Level 3 projects, unadjusted for inflation, (2007- 2010) d. Unspecified construction coats for uncetegorized projects 2. Conclusions Based on information submitted by County Departments, the Space Needs Task Force believes that the projects cited in this report reflect a fair assessment of space needs through the year 2010 for the functions evaluated. With the exception of Justice Facility development particularly in Chapel Hill/Carrboro, the projects evaluated in this report would appear to address County department space needs for signlflcently beyond the period covered by the study. However, as noted in this preliminary report, there were projects that were not evaluated due to outstanding issues that precluded definitive recommendation. Therefore, in the Fall of 2001 after further information is available, the Task Force will prepare a final report. 3. Recommended Action The Space Needs Task Force recommends that the Board of County Commissioners: a. discuss the Preliminary Report and provide comments b. approve the Executive Summary of the report, and forward it to the Capital Needs Task Form c. receive the rest of the report pending completion of the Final Report in Fall 2001 L. Space Needs Task Force Members Questions regarding the substance of this study may be addressed to any of the Task Force members: Margaret Brown, County Commissioner Alice Gordon, County Commissioner John Link, County Manager Pam Jones, Director or Purchasing and Central Services 13 Northern Human Sarvlcas Center Task Fame Future Use Plan Report to the Board of County Commleslonere June 2001 Chame In November 1999, the Orange County Board of Commissioners coated the Northam Human Services Center Task Force. The charge of the teak force is to iden* Me needs and develop a longaange plan for the Northam Human Services Center and the adjacent property ownetl by the County. Lono4kan is Plan The long-range plan for the Northern Human Services Center shall include, but net be limited to, the following: 1. Review past Capital Investments Plana and reports requesting improvements for the Northern Human Services Center. 2. Identity the specific needs of agencies occupying the building. 1 Priaitze the CIP needs for Me building and adjacent property. 4. Assess the current and potential uses of the building to determine the possible Impacts of those uses on the existing waste treatment system. 5. Evaluate the location of the park and nds lot and possible impacts on client parking for the building and future park. 6. Review the statue of all easements an the property. 7. Review recreational programs at the Center to ensure the future park design will include existing programs and possibly expand actIve and low-Impact recreational activities for the area. Backoexam Since 1999, the task force chaired by Commissioners Stephen Halkioes and Margaret Brown, and staff has met In assess the facility, adjacent property and available programming. Because many of the discussion to data have focused on Possible land acquisitions, atizens from the community have riot been involved in this phase of the planning process. The Northern Human Services Center is the only county building located in the Cedar Grove Township and Is an Integral resource for the community. It It a vital link M the citizens making In this area. Citizens receive a variety w service. throughout the week and use the tacitly to Most community and/or family gatherings during the evenings and on weekends. At present, there arc f ve agency occupants at the Nodham Human Seonoss Canter (NHSC). These agencies Include: Orange County Recreation and Parks DePenment, Joint Orange.Chatham Community Action (JOCCA), Cedar Grove Day Care Carner. Head Stan, and the Northern Family Resource Center (operated by Chapel Hill Training-Outreach Project). The Department on Aging/ Orange Public Transportation also provides services to center partidpame An overview of current program operations, proposed program service expansions, facilty issues and proposed enhancements, and a list of options to pursue are Provided In Mls report for BOCC consideration Current Program Operations Orange County leases space to the non.prof t agencies providing services at the Northern Human Services Center. Space is leased at minimal or no charge to the occupants. A map outlining the exiting space allocations Is Included as Attachment 1. Orange County Recreation and Pans Deparmsnt- provides a variety of recreational programs throughout the year. These programs Induce Youth Gids Softball, Yount Soccer, Youth basketball, Youth Wrestling, Youth Connections, and Summer Camp Acevitiea. A detailed description of program adivities is provided as Attachment II. Joint Orange-Chatham Community Action (JOCCA)-provides year-round services for senior drizens. The agency operates daily, with a daily attendance averaging 33 clients. The seniors are primarily Involved in various types of mamwork and mceve catered lunches daily The Cedar Grow Day Caro Canter has been operational since September 1981. The purpose of the Center ls to provide a high quality educational program in a day care setting M families in the Northern Orange Community. W8h an AA license, the Center meets and exceeds the programmatic standards set by the state. The Center collaborates with three agencies M assist families with affordable day care. These agencies, Child Care Services Association, Orange County Department of Social Services, and Chapel Hill Outreach Early Head Start Program provide subsidy dollars to help families who cannot afford the full price of day care. The Center also implements a sliding fee scale to make Mition 15 more affordable. The Confer operates daily; serving infants and toddlers ages N5 years. The average dally attendance is 30 children, with 13 staff. Hnd Start provides services to children from August through May of each year. Administrative staff be omits throughout the year. With an average enrollment of IW children and 15 staff, the program provides sawfoss to children was 3, 4 and 5 years. In atltlttbn, volunteers contribute an average of 20 hours par week. Transportation Is provided though Orange Public Transportation (OPT). The Head Start program was fomrerly opeatetl by Wake Opportunities, Inc. of Ralsigh, N.C. However, the US Department of Health and Human Services is scheduled to announce a new administrear of the program by the and of June 2001. it is our understanding that tyro local agencies have applied to operate the Head Start Program, JOCCA and Chapel Hill Training-Outreach Project (CHTOP). tithe program is awarded W CHTOP, a large portion of the Head Start Program may move out of the facility. It lathe intent of the CHTOP, with the permission of the Orange County Schools, to move all of the four year old children to four elementary schools and to place the three year olds and younger Into various daycare programs in northern Orange County, including Cedar Grove Day Care. If JOCCA is designated as administrator, a is their intent to continua full service delivery at the NHSC. The Northam Orenga Family Resource Center, which opened In 1995, serves the Cedar Grove, Efland-Cheeks and Perry Hill communities. The Family Resource Center provides family support programs and services mat are designed to address the needs of children and families In these communises. It Is operated by the Chapel Hill Training-Outreach Pmjim, and receives ha funding from the Orange County Partnership for Young Children and the Department of Human Resources, Othi lion of Family Support. The Family Resource Center provides daily services to youth and adults, With some evening anWor Saturday programs. Programs include life skills oxxia hops, computer lab, afterechool tutoring, preschool activities, literacy, and special eve" and outings. Propoeed Program Service Expansions In January 2001, staff from the Family Resource Center conducted a survey to assess community meads. (Sae Attachment Ilg. The survey mount suggest that there Is an Interest in increased programming eotlvises. Ninetyeight respondents (14 Hispanic) Inolcated a desire for computer classes, employment i job readiness training, GED, Spanish classes, English classes, literacy doses, tutoring, wealth care, Souial services I family support, housing assistance and "Pac support. There were also requests for transportation services and space to host family or community gatherings. The results of the community survey were shared with representatives from Durham Technical Community College. This information, combined with data obtained from a September 2000 survey given to employees at Flynt Fabrics In Hillsbomugh, by the NC Department of Commerce, Division of Employment and Training, supports the need for Increased service delivery far this area. (See A ahmg interests in wng ski ng high school or obtaining a DED;e, training or earning a new skill; Lob seeking akHls o and community college, education or training opporWnhiea. In addition, , many merry of them expressed a desire know more about health cam , drlltlcere, housing assistance nce nca and nd flnencial planning. Discussions with representatives from Dumam Technical Community College (DTCC) have been very pwkve. Apartnership, similar "at ofthe Skills Development Center, could also be established for this area blithe county. With the strong community interest m computer training, DTCC is prepared to offer at least ono computer does, with the possibility of a second class, as early as the fall 2001 semester. Additionally, they win determine the feasibility of offering ether a Spanish or an Employment/Job Seeking Skills class as well. DTCC representatives have met with County staff to assess the proposed classrooms and identify design needs.. The County IS Department has reserved 18 computers (scheduled for replacement) for the computer lab, Thesurplus PCs are being configured now by Orange High School students who am working as temporary county empoyees this summer. These students will also assist in conflluration of Me network in the room and setup of the computer systems and printed. In addition, Redi Softwere, located! In RTP, will donate technical support time cram M NHSC to help set up the Linux server. A free server well be provided by Gateway Computers as part of the Countys purchase of replacement PCs under the IT Plan this year. A network switch will be donated by Orem Systems in RTP, the IS Department network technical support contractor that Orange County has been working with for the past We years. The IS Department N also investigating two other possible donations. The Hillsborough/Orange County Chamber of Commerce has been olmeoted fo determine t any member companies would be able to donate a computer protector. Arid, Time Warner Cable has been asked to donate Internet connection installation and services. The Public Works Department Is currently developing an implementation plan for facility modifications necessary to meet the needs identified by DTCC for the computer lab aM classroom. The task force has also received a request from El Centro Latino for space fo provide sarvicas to Me Latin l-Hispanic families in rural Orange County. Many of gees families are migrant or working in agriculture. Programming possibilities include assistance with translation, information and referrals, and transportation; support groups and wuroeling; chikirsn's programming; cultural programming; a legal clink; and a leadership development project to promote leadership from within the Hispanlo-latino community. Since the Family Resource Center currently employs both a full-time and part- bme Hispanic outreach worker, the presence of El Centro Latino would help to enhance the Service delivery. By being co-located at the NHSC, these agencies could more effectively coMborate and coordinate programming efforts to this target population. In addition to developing a computer lab for DTCC, the task force has reviewed the overall space allocations for wrtera facility occupants and anticipated program service expansions. Based upon the information obtained from the community Surveys, a stronger human services presence is also requested at the NHSC. This would include, but is not limited to, health and dental screenings, nutrition and ft rless classes, and other health education classes (e.g. prombal, child safety, STD, basest cancer awareness, etc.). Also in an of ort to ensure a balance of library services throughout the County, a cybrary, similar to that identified for Carrboro, is proposed for the NHSC. In order to accommodate the requestetl services and new agencies, a realignment of some of the Space is suggested to provide a more efficient utilization of the building. A map illustrating the proposed apace assignments for service providers Is included as Attachment V. With an expansion of services offered at the NHSC, H is anticipated that the facility usage will increase Substantially. A chart describing the percentage of facility usage (wren and proposed) is included as Attachment VI. Facility Issues and Proposed Enhancements Wastewater Treatment System Built in 1951 to Sarre as a School and acquired by the County in 1977, the NHSC is in need of stmctural renovators and enhancements. The most pressing need is to replace he wastewater treatment system. According to the Heats Department, the design fiow for the current use of the building, based upon the estimated number of participants, is lust over 3500 gallons per day. nis Septic system is sized for 2,400 gallons par day. It is therefore, overloaded by approximately 46% with the existing use. Although it is working properly by all aaounts, overuse b his degree will have long-term 18 impacts on the functionality and life of the system. A breakdown of the existing use is included as Attachment VII. WIM the presumed potential design low a 6,000 gallons per day in a new system and with the current use taken into account, Me remaining available low wouW be approximately 2,500 gallons per day. Baser! upon the Information obtained from Me community surveys, Environmental Health staff has prepared a sample scenario of pdermal use for the remainder of Me flow. A than illustrating the Expansion Wastewater Design Flow is Included as Attachment VII I. In March 2000, has Kennedy had portion of ft NHSC property complex was evaluated by Orange County Environmental Health staff to determine the specifics of its utility for oiwm wastewa@r treatment nitrification (ground absorption) fields. The Sol preliminary finding was that the Kennedy tract contained an area (approximately 0 acres in a more or less contiguous area generally described as being from its southern and southeastern boundaries [award the center of the cad) of Solis suitable for conventional ground absorption technology wastewater disposal at a rate of approximately 5000 to 6000 gallons par day (god) with 100 percent repair am. Environmental Health staff have indicated that more extensive site evalual and system layout/design work (involving site topography survey and soft test pit excavation) must be completed before an exact system treatment capacity can be determined. Unfortunately, the portion of the Kennedy bad containing soils suitable for use as nitrification fleld is also that which contains the large hardwood trees. Many, if not most, of the hardwood trees located in has active nitrification fields would new to be removed during the construction of the nitrification fields. Funhemmre, recreational activities In the hardwood tree area that would be set Sell for Martial field repair area would be saverey restricted. Activity In this area would be limited to low impact trails and me like. In November 200, the County made a preliminary offer to purchase additional land (26 acres) adjacent to the Kennedy Rai The landowners expressed interest in selling the land but as of this date the terms for a purchase agreement he" not been worked W. An appraisal of the property will be completed by the end of June 2001. The appraisal will be used in further negdistiom for land acquisition. An evaluation of the property by the Division of Environmental Heath revealed that only one very small portion of the property has soils that appear suitable for waste treatment purposes (500 gals./day). Options to address the wastewater treatment system, as Identified by the County Engineer are included as Attachments IX and X. Fadlity Improvemenb 19 The task force considers the improvements b Me Northern Human Services Center as an opportunity for it to as" as a model demonstration project for odor aM energy efficiency. There am oeveral pcesibilitles b pursue with respect to Me HVAC system and water heating system. Stan is planning b comad Me Soler Center, at North Carolina Stale University, to discuss possible options. In addition to replacement d Me wastewater treatment system, Me Public Work; Department has aesesced the facility and Identified a list d pouilbfe improvements. The maldiq of Me;e adivales have been identified as needs In Past Capital Investment Plana. Attachment XI Is a list Of Mase proposed improvements. However, the five mast critical improvements are to: 1. Relocate or expand the existing wastewater treatment system it. Replace Ma HVAC system (research agerrus ve/energy efficient systems) III. Replace the windows and exterior doors and locks (mvesilgam solar possibilities) N. Replace the mot (after ft 10.year warranty expires in 2004, included in the C/P Roofing Reserve Account) V. Secure a new well, water distribution system, holding tanks, ate. (research feasibilly a Solar water heating system design) Staff will research HVAC allamative / energy efficient systems which may W suitable for Me NHSC. A recommendation will be brought to the Board as soon as available. The rod replacement Is Included in Me CIP. The above-referenced items are considered essential in order to make the building habitable, suitable for expanded use and functional. The remaining needs described in Attachment XI may be phased in aver, time, Proposed Recreation Aimed and Park Amenltiea Another key component b this property assessment is Me potential far increased recreational actNdes. Several amenities have been proposed -contingent upon surreys, soli analysis, sib plans and publidcommunity input through park design meetings. The following Ilat htghlighh Me possible recreational activities. For a more deblled desoriptbn, see Attachment XII, Proposed Recreational Facilities, which outlines three park scenarios, based on different designs and different size parks. Low ImPeet/Passive Recreation • Nature trail (natural surface) through woodlands to take (with interpretive signage) • Picnic arse WM cables • Benches overlooking the lake • Rustic toilet facility (nmor picnic area) 20 Avdi Recreation • Two additional softball fields (lighted, Irrigated, fenced with bleachers and dugous) • Two wells fingadon and drinking water) • Twowatertountims • R•stroom facility (near sotivityareas) • Expanded playground! (with new equipment for &12 year olds) • Large picnic shelter (with tables and grills) • Horseshoe pile and volleyball court (near picnic shelter) • Concession stand • Maintenance shed Conturpent Upon Future LavMAOgWalHOn • Two mutt-purpose somenfoothall fields (lighted, irrigated and forced) • Walking / Filters; track (herd surface) • Second driveway enhance and parking area Other Sianificant Findings • The Kitchen functions primarily as a warming kitchen for JOCCA and Head Stan. However, the Cedar Grow Day Care Center uses a m prepare meals. • The wnent playground is designed for toddlers. If older children visit me facility on the weekends, there are no factlkles for them to use. • Bapproved by the BOCC this fiscal year, the proposed Clinical Nutritionist will be able to provide a hearth dapartment presence at the NHSC for appronmately 20 hours per week. • With the purchase of the Kennedy tract, the issue regarding easements has been resolved. • The NO Department of Transportation grant to pave the southern lot "a not approved. Once we determiner the outside design (i.e. circular drive, speck parking mMgurations, em.) Me County can resubmit in January 2002 for funding to pave the Park and Ride area. (Please note that !M rolocaaon of the waste treatment system wi0 affect Me ability In demlop Me circular dn'va) ? If adminishefion of the Head Sled Program is awarded to Chapel Hill Tralnin$OUheach Project and the program subsequently relocates to the elementary school p and delicate centers in northern Orange County, the Orange Count' Schools Superintendem has requested fo use this space as an allamative wheal. However, the task force has not had an opportunity to assess this most recant request. RECOMMENDATIONS Feel/iry: I. Pumuellwtoptlneefec111tyimprevemeMaasprlodhredbelow: Activi Estimated Cost Per" or expand Me exfstln tewatertreabnent system (main $300,000 I lace WindowsrExterwor rehocks(inveatigate solar $250,000 ibilitief E ure a New Well, Water ibMlon System, Holding Tanks, $50,000 (research feasibility of solar r h ddin stem des n Sub-Twal SS00 000 (a) SUIT will provide a reecmmendadon regarding the HVAC Options at a later data. (b) The roof replacement Is Included in the CIP. 2. Reallocate the existing program spaceas identified in the proposed expansions, pursuant to Attachment V. 3. Finalize arrangements with Durham Technical Community College to develop computer lob, classroom space and appropriate course offerings beginning in Fall 2001. a. Develop a NHSC Management Team, The management team, similar to that at the Skills Development Center, will be composed of agency heads occupying Me building (Recreation S Parks, Head Start, Family Resource Carder, JOCCA, Cedar Grove Day Care, DTCC, FJ Centro Latino, and Orange County Public Library). The management teem will oversee the day. today aPsrabons and will meet as often as necessary, but not ass Man weekly to discuss coodln ri and Center activities. The team leader will be designated by the County Manager from his office. The learn leader is responsible for convening regular meetings of the management team, oversight of the physical facility and coordination with other county departments for services. 22 5. Relocate the sports and crafts equipment, currently stored in the facility to a climate-controlled environment. 0. Contact both Orengs County Schools and Chapel HillfCanboro City Schools for the possible use of surplus Mldhen equipment and furniti for the computer lab. ]. Irrvse community repre wntabves fo participate in Phase II of the task force planning process, to include design of the park and programming initiatives for the facility. 9. Investigate Me feasibiltyy of establishing a Farmers Market. 9. Develop marketing matedels, to Include but not limited fo, sgnage fo advise the community of new services and events. 10. Assume responsibility for providing custodial and cleaning services for the entire building. Note: The County currently provides cleaning services for common areas 2P1. 11. Assess the feasibility of housing the Orange County Albiur a Schad. A recant request "a made from the Superintendent to use space Mat may be made available from the possible relocation of Head Stan. Note: This request was received following the last task force meeting and Me members have not had an opportunity for review and discussion. 12. Extend current lease agreements to December 2001 contingent upon the status of the Head Sued program. 13. Develop a plan for establishing library andlor cybrary eervicas at NHSC similar to those recommended for the Carrbom Century Center. (See Attachment %III - Excerpt from Library Task Force 2001 Report - Library Services at the Century Center). Park. 1. Develop recreational facllltlei for the Kennedy trap, as identified In the Master Recreation & Parka Plan, and contmi upon the location of the sewer system. 2. Acouine additional property for recreational activities. 3. Pursue the septic system and external remroom faeliftes fo serve the playing fields and park. 23 I$Wldtng Potential Facility Improvements and Associated Coate Activity Estimated Coat 1) Rebcale or Eapand Wastewater Treafinerd S stem main building) 30,000 2) Replace WmdowslE erior DooBllocks (inveatigale solar $250,000 bltiles 3) New Wei, Water Distribution Systam, Folding Tanks, W. $50,000 (research fea tbility of solar water heading system des' n Su>Totef M01000 • Replace WAG (research Surna"en -aficbrd s tem $600,000 • Replace Roof (after 2004) Onduded 8500,000 In the ravolubg fund or roof rearlactrverM • ParkinglAaaes: Q Pave Emsting Lots $150,000 o Greets Circle Ort"Mave It $ 50,000 • Restrbome/Addltbns iii Renovators o Retrofit ealstn realrooms $127,000 • D rode El cal Wldn $30,000 • Palm lntedar/EHerior $25,000 Enclose the Bresaewe $15,000 • R law Fbod $143,000 • Alarm Systems: c Fire 530,000 o Burglar $15,000 Complete Renc ration of Kkchenl Includes Re lawment E u' ment $100,000 Sub-TOY( $1766,000 TOTAL R36S000 Park Rest can Face's to Serve Pia do Fblda and Park $70,000 Septa SystemoServe Sawifte Restroan Facil $25,000 TOTAL $$6 000 GRAND TOTAL hclll and ark $14800W ORANGE COUNTY BOARD OF COMMISSIONERS 24 ACTION ASENDAnwMSTRACT MMIrpDW: Nowmber27, 2000 Ac"M A!rQ` Nam No. ,? SUBJECT: Community Cdlepa Task Forces DEPARTMENT: County Oommlsslonem PUBLIC HEARING: )YRO C County Manager ATTACHMENT(S): INFORMATION CONTACT: Matching Requirement; Table Moea CArey jr Chess Task Force Report _ John Linh. 2162900 TELEPHONE NUMBERS: HUlabpmugh.732-8181 Chapel Hill 9684501 Durham 11811-7921 Mahan 588.227,2091 PURPOSE: Tome"the mobil of set Community College Task Forms. BACKGROUND: The Caneonsy College Talk Fords halt matfourdmea shoe March 2000, Report fmm eediertek doss and haormelbn nom ems oonmunRy oollega hove been reviewed. Focus group sessions have been had to determine the Interest of the GUZea of Orange Coumy in establishing a satellite campus of Durham Technical Community College. Aga several months of research, the Tact Force recommends tu4he Orange County Bard of Commlabners to a saWlha campus of Durham Technical Community College be eatbeshe In Drones County. A satellite campus would: O area the more then 6500. residents who Mks one or mom ceesee m a community college each year, and O offer a gateway to the future for residents by proyMing a mom camprehenave, canuatad location for adult training and education services In the.County, FINANCIAL BWACT: Staff's understendtglrcm the AdmInkfason at DUrhem Tech Is Ma the Stetnlds borne for hghereducallon recently approved by North Cologne voters Included remarking of S4.4100,000 form Orange Canty Sm ll Cempuaa Durham Technical CormendyCollege. AltnotodIntheaaohadtableamatchingmquftmnm.OmngaC my must provide a 50 peroerd mach of Stab bond funds, which mans that each State dollar me be reached, dollar-fixEdler, with local funds. The State legislation authorizing the higher atution bond referendum provided that counties nave through June 2005 to complw to matching regmremeo Them on be an -In-klnd' compose d to the match. 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I? !i 31 32 Meeting Notes Joint Meeting of the Durham Technical Community College And Orange County Commissioners October 11, 2001 Skills Development Center, Chapel Hill North Carolina County Representatives Present All Commissioners John Link, County Manager Rod Vsseu Assistant County Manager Donna Dean, Budget Director Ken Chavious, Finance Director Pam Jones, Director of Purchasing and Central Services Community College Representatives'. Trustee Jesse Anglin Trustee Dr. Mary Ann Peter Trustee Ann Barnes Dr. Pheil Dr. Wynn, President, Durham Technical Community College Barbara Baker, Vice-President Administrative and Support Services Chair Halkiotis called the dinner meeting to order and requested that those present take a moment of silence in honor of all Jim Gibson, one of Orange County's most active volunteers, who died on Thursday, October 11, 2001. Dinner was served by Hobgoods, Hillsborough North Carolina. It was noted that Sam Hobeccd was a Community College graduate Overview by Dr Phu I Dr. Wynn Dc Wynn spoke briefly about the following topics'. • The historically good and cooperative relationship that Durham Tech has . had with schools in Orange County Noted that Orange and Durham County residents held Community College in high regard as evidenced by their high rate of approval of the bonds for Community Colleges passed in 1997 (83%), Noted that 22% of the students in credit courses at Durham Tech are Orange County residents. Dr. Wynn distributed a booklet entitled "Community College Laws of North Carolina" to County Commissioners. His comments for the next several minutes referred to various sections of the book in an effort to clarify the following'. Board of Trustee membership. Dr. Wynn indicated that pursuant to G.S. 115D-12 (a) -Group Two, two (2) members may be elected to the goad of Trustees from those counties in which a satellite facility is located. This 32 Durham TeclnOrange County Commissioners Joint Meeting October 11, 2001 33 would raise the current Board of Trustee membership from 12 to 14. Commissioner Halklons noted that only one of the two Trustees from Orange County could be a Commissioner. Prooertv Ownership. Pursuant to G5115D-14, Dr. Wynn pointed out the relationship between the County and the Community College system as it respects the ownership of property. This section indicates that the Boards of Trustees for Community Colleges will hold title to all real and personal property that is purchased with funds provided by the tax-levying authorities of the respective institutions. The title to equipment furnished by the State shall remain the property of the Community College system, however, should the satellite facility cease to operate, the real and/or personal property purchased with Orange County funds would revert back to County ownership. States fnan6ial support responsibilities. Dr. Wynn referred the group to GS 1150-31, which outlines the State's responsibility for financial support of the community college. Heinlicated that there was hope for additional operational funding in support of satellite or off-campus centers, however, the State's budget maladies were likely to preclude such action this year. Orange County's financial support responsibilities, Dr. Wynn briefly discussed the local financial support responsibilities for a satellite campus. He indicated that there could be limited opportunities to share staff between the Durham and Orange campuses, citing pro-rating costs for salaries, benefits etc. of building maintenance personnel as an example. Afull iteration of local responsibilities is depicted in G. S. 115D-32. Site selection. Durham Tech Trustees believe that this is County Commissioner responsibility and will look to them to develop a process whereby the selection is made. Dr. Wynn referred to sites of no less than 20 acres and accessible to major highways as favorable. Each of the Trustees indicated a willingness to work with the Orange County Commissioners to develop the satellite campus. Jesse Anglin indicated that the Trustees were there in a supportive role not one to dictate what is presented at the facility. Phail Or. Wynn commented that the Community College has much autonomy in its offerings contingent upon community demands. He indicated that a needs assessment would be conducted to determine what programming should be offered at the satellite campus. Further, he intlicated that he envisioned the possibility that the Orange and Durham campuses could work together jointly in offering degree programs. thereby allowing Orange students to school in county for much of their program. He offered as examples the Law Enforcement and Fire Protection programs, where Orange students could receive basic courses the fret year in Orange and then make the short 33 Durham Tech/Orange County Commissioners Joint Meeting October 11, 2001 34 commute to the Northern Durham Center where the specialty classes are held to finish their degree. Capital Expenditure Requirements With the overview by Durham Tech concluded the discussion migrated toward the capital expenditures, specifically the $4 million in State bond money that is available for new construction of the Orange Campus. The County would be expected to match with $4 million in capital funding or in- kind contrbutions. Commissioner Carey asked for clarification of the time frame in which bond funds must be spent and the process for claiming it. Dr. Wynn said that bonds are sold over a six-year period with 65% sold during the last three years. He told them that a resolution announcing the Commissioners intent to match the State funds for construction of a satellite campus must be forwarded to the State. The State would then issue a number for the project, which allows funds to be drawn against the project account on a reimbursement basis. Commissioners queried the basis of matching the State funds. Or. Wynn indicated that in addition to construction costa and equipment that is the local responsibility, the value of land could be used against the match. The question regarding the use of the Skills Development Canter as a partial match was raised since it's primary function is for Durham Tech classes. Although Una new campus cost will likely exceed the $4 million match required of the County, the Skills Center could potentially be held as an over match and applied against future match requirements as they may arise. Dr. Wynn will check to determine the passibility of the Skills Center being considered for match purposes. Steve Halkiotis remarked that a satellite campus could be compared to having a third school district in the County. Operating expenses will become part of the budget. Further, he stated that regardless of how the match was determined, the County should support the effort and produce a qualhy, facility for the community college function. He encouraged the group to have a broad vision of the project. Or. Wynn indicated that while he does not advocate the approach, the fact is that some communities have gone to their legislators to have the match appropriated for them. Representative (and Trustee) Ann Barnes indicated that while that was true, it was primarily so for some of the poorer Counties where the match would have been impossible without the intervention of the legislators. She gave dim hope of Orange County's chances to receive funds in that manner. 34 Durham Tech/Orange County Commissioner; Joint Meeting October 11, 2001 35 Or. Wynn clarified that the County's full match obligations must be fulfilled by the and of the project, which must fall prior to November 2006. In answer to a question by Commissioner Gordon, Dc Wynn indicated that the County would only be required to match funds in the instance of State bond funds. There is no match requ loomed for special appropriations by the State. Hefurther noted, however, that Durham Tech would make annual capital requests to the Board of Commissioners, which Is an issue separate from the match. Barbara Baker noted that State participation in capital funds for construction was begun in 1993. Prior to that time the responsibility lay entirely with the taxing authority . Environments Issues Both Commissioners Brown and Jacobs strongly encouraged the use of environmentally sensitive and energy efficient construction methods when constructing the satellite campus. Durham Tech representatives indicated that it was entirely within the discretion of the taxing authority to make this type of decision. High School Students at Durham Tech Commissioner Carey asked about the status of legislation regarding high school students enrolled in Durham Tech classes. Dr. Wynn indicated that the Board of Trustees would consider procedures during their meeting on October23,2001. Barbara Baker pointed out that some high school students are already pad of Durham Tech classes and noted relevant updated numbers provided in the handout distribute! at the mewing. Durham Tech 'a Involvement at Northern Human Services Center Commissioner Brown noted that Durham Tech is contributing to the program at the Northam Human Services Center through the implementation of computer classes this fall. Class offerings will be expanded at the site to meet other needs, among them ESL (English as a Second Language). Barham Baker noted that approximately 31000 hours of ESL were offered in Chapel Hill last year and believes the Northern Human Services Center offerings should be well received. Next Steps The Boartl requested that the County Manager and the President draft a process for review by the County Commissioners and the Board of Trustees to • Outline a process and criteria for siting the facility • Establish a suggested timetable by which the project should move toward. including the timing for funding; • Outline a process by which to conduct the feasibility study/needs assessment for the facility. 35 Durham Tech/Orange County Commissioners Joint Maeting October 11, 2001 36 The Board requested that this information be developed in a fairly short time frame. Commissioner Jacobs requested that the process also Culture how far the plan may proceed without the selection of a specific site. Draft minutes of the April 25, 2001 meeting reflect that the Board "endorsed the siting and future development of the Orange County Satellite Campus of Durham Technical Community College! The Board discussed the merits of having a public hearing immediately before adopting the formal Intent to Proceed with the satellite campus development resolution as required by the State to begin the process. Following closing comments by members of the Board and the Boat of Trustees, the meeting was adjournetl at approximately 8:30 p.m. 36 Durham Tech/Orange County Commissioners Joint Meeting October 11, 2001