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HomeMy WebLinkAboutAgenda - 12-09-2003- Orange County Board of Commissioners Agenda Regular Meeting Tuesday, December 9, 2003 7:30 p.m. Southern Human Services Center 2505 Homestead Road Chapel Hill, NC 27514 Note: Background Material on all abstracts available in the Clerk's Office Compliance with the "Americans with Disabilities Act" -Interpreter services and/or special sound equipment are available on request. Call the County Clerk's Office at 732-8181, extension 2130. If you are disabled and need assistance with reasonable accommodations, contact the ADA Coordinator in the County Manager's Office at 732-8181, extension 2300 or TDD# 644-3045. Items that are in "italic" and starred (*) will be discussed during the Board of County Commissioners Special A-Ieeting begimiing at 6:00. If they are not addressed during the Special Meeting clue to tune constravits, they will be addressed in the order they appear on this Regular Meeting Agenda. 1. ADDITIONS OR CHANGES TO THE AGENDA PUBLIC CIL4RGE The Board of Con~misaioners pledges to the citizens of Orange County its respect. The Bocard casks its citizens to conduct themselves in a respectful, courteous manner; both with the Board and with fellow citizens. At carry time should carry member of the Board or any citizen fail to observe this public charge, the Chair will ask the offending person to leave the meeting until that individual regains personal control. Should decorum fail to be restored, the Chair will recess the meeting until such time that a genuine commitment to this public charge is observed 2. PLIBLIC~ C01~-Il~IENTS (t?Ve would appreciate you signing the pad ahead of time so that you are not overlooked.) a. Matters not on the Printed Agenda b. Matters on the Printed _~genda. (These matters will be considered when the Board addresses that item on the agenda. below.) 3. BOARD COA~IA~IENTS 4. C"OLTNTY 11~L4NAGER'S REPORT 5. RESOLiTTIONS OR PROCLAMATIONS a. Resolution of Approval and Acceptance of Grant - Agricultural Conservation Easement with Everett and Lewis Cheek The Board will consider a resolution to approve the acceptance by Orange County of a farmland preservation conservation easement from Everett and Lewis Cheek; authorize the Chair and the Clerk to sign, subject to final review by staff and county attorney, with a closing and recordation of the document expected to occur by January 31, 2004; and acceptance of a grant of $235,255 from the federal Farm and Ranch Land Protection Program for the Cheek easement; and approve the Conservation Easements Capital Project Ordinance. b. ~'Endo~ The Board regarding future improvements to Smith Level Road. c. Resolution of Recognition on UNC Women's Soccer Team Winning the 2003 NCAA Women's Challenge Cuu The Board «-ill consider a resolution to recognize the UNC Women's Soccer Team winning the 2003 NCAA Women's Challenge Cup. 6. SPECIAL PRESENTATIONS a. Orange C~omit`~ Arts Grant Recipients (Snruig, 2003) The Board will present checks to local artists and arts organizations receiving Spring, 2003 Orange County Arts Grants. b.Status of Women Report 2I~U2 - Hotcsirx~ fl{fordability for Women in Orange County The Board will receive a presentation on the 2002 Status of Women Report on At~'ordable Housing in Orange County, and provide feedback or comments to staff. c. 'Report of the Efland Cheeks Park (II) Concept Plan Review Committee The Board will receive a report of the Efland-Cheeks Park (Phase 2) Concept Plan Review Committee and provide feedback and direction to staff regarding the proposed Phase 2 facilities, which staff can then incorporate into a draft site plan. ~. ~Cliapel Hill Township Park -Status Report, Selection of Name, and Process for Submittal of1llaster Plan/Potential Phase I (Park) to Town of Carrboro The Board will receive a status report on the Chapel Hill Township Park and Educational Campus Master Plan, consider selection of a name for the site, and review the process and timetable for submittal of the blaster Plan and a Conditional Use Permit application for a possible phase I of the Township Park to the Town of Cairboro and schedule the Master Plan, phasing and cost estimates, and construction plans for discussion at a work session in early 2004. PUBLIC" HEARINGS 8. ITEMS FOR DECISI01~=-CO~'~'SEl'~~T AGE~'~'DA a. Minutes The Board will consider corrections and;'or approval of the minutes of the September 2, 2003 regular meeting as submitted by the Clerk to the Board. b. 'Appointments None c.Motor Vehicle Property Tax Release/Refunds The Board will consider adoption of a refund resolution related to 38 requests for motor vehicle property tax releases or refunds in accordance with North Carolina General Statutes. cl. ~'A~reement Renewal with School of Dentistry_for Dental Director The Board will consider renewing the agreement between the Health Department and the UNC Dental School for the services of a Dental Director and authorize the Chair to sign pending county attorney review. e. ~'BudeetAmendment #7 The Board «-ill consider approving budget. ordinance amendments for fiscal year 2003-04. f. Second Readirx~ -Non-Emergency Private Ambulance Franchise Application The Board will consider for second reading, the awarding of anon-exclusive franchise to provide non- emergency ambulance transportation services to NEMTA, Incorporated of Chapel Hill, North Carolina (NEMTA is the incorporated name of Non-Emergency Medical Transit Authority of the Carolinas, a new corporation based in Chapel Hill). g. Contract Approval: Innovative Design for TJlastewater Treatment Design Services at Northern Human Services Center and Feasibility Analysis of Sustainable Design Elements The Board will consider approving a contract for feasibility analysis of specific sustainable design elements at the Northern Human Services Center (NHSC) per Innovative Design proposal dated April 27, 2003 in an amount not to exceed $36,410; and design services related to the wastewater treatment system at the Center using living machine technology in an arnount not to exceed $'72,500, plus incidental expenses that will be paid to consultant on a reimbursement basis; and exempt this contract from the architect/engineering selection process as provided in GS 143-b4-32 and authorize the Chair to sign, contingent upon County Attorney and staff review. h. ~'Housin,~ BondProgram - OPC Foundation for Mental Health The Board «~ill consider approving the transfer of the appropriation of $300,000 in Housing Bond funding from the Club Nova Apartment Complex sponsored by the OPC (Orange-Person-Chatham) Foundation for Mental Health and the N.C. Mental Health Association to a proposed property acquisition project for homeless, disabled adults and families. i. 'Impact Fee Reimbursement The Board Z~7i11 consider approving the impact fee reimbursement request from Habitat for Humanity of Orange County, NC, Inc. for $22,407 for seven ne«~ homes. j. Consideration of Funding Support for Eno River Land _Acquisitions The Board will consider an appropriation of $55,000 to the Eno River Association toward preservation of two tracts along the Eno River -the Poplar Ridge and Eno Wilderness properties. k. Proposed Am.endm.ent to the Joint Planning Area Zoning Atlas for the Rusch Hollow Site on Ruscli Road (JFA-CH-Z-1-03) The Board will consider approval of a proposal to amend the Joint Planning Area (JP A) Zoning Atlas to change the zoning of approximately 3.03 acres of land northeast of the intersection of Rogers Road and Rusch Road from Residential-1 (R-1) to the Residential-Special Standards-Conditional (R-SS-C) zoning district. L Resolution Supporting Governor Easley in Opposing an Outlying Landing Field at Any Site that is Unacceptable to the State of Nortli Caroli~aa The Board l~~ill consider a resolution supporting Governor Easley in opposing an Outlying Landing Field (OLF) at any site that is unacceptable to the State of North Carolina and authorize the Chair to sign. m. Section 8 Project Based L'oucher Progrum. The Board ~~~ill consider approving the execution of the Agreement to Enter into Housing Assistance Payments Contract, Parts I and II, with the Club Nova Apartments, LLC for the proposed Club Nova Apartments in Carrboro upon revie«~ and approval of the County Attorney. n. ~'Breastfeeding Education and Support Program /Expanded Food c~ir Nutrition Education Program - Two Month Ea~ension The Board will consider appropriating funds of $27,000 from the Human Services Safety Net Reserve to extend the In-Home Breastfeeding Support Program /Expanded Food & Nutrition Education Program for two months from December 31, 2003 through February 29, 2004. 9. ITEMS FOR DEC"ISION--REGLJLaR AGENDA a. Nett Steps on Analysis on Potential School 11'Ier~er The Board «-ill discuss the next steps regarding the examination of potential impacts resulting from a possible merger of the Orange County Schools and the Chapel Hill-Carrboro City Schools a provide appropriate direction to staff. b. Proposed Addenda to Interlocal Agreement on C"HCCS Hi~b School #3 The Board will consider approval of two addenda to the interlocal agreement that became effective on August 7, 2003 regarding the planned third Chapel Hill-Carrboro City Schools (CHCCS) high school and provide appropriate direction to staff regarding how to proceed with CHCCS to inco7porate smart growth provisions into the CHCCS third high school project. c. biterim Management and Operations Services Contract `~vith the Anmal Protection Society far the Orange County Animal Shelter The Board will consider approving a contract negotiated by County staff with :4nimal Protection Society (APS) to provide interim management and operations services for the Orange County Animal Shelter from February 1, 2004 tluough June 30, 2004 in the amount of $44,470 per month, subject to final review by the County Manager and County Attorney. d. Southern Orange Senior Center Planning Process The Board will consider outlining the planning, design, and construction process for the Southern Orange Senior Center, including timeline; and to recommend planning committee structure and schedule appointments to be made at the first Board meeting in 2004 (January 26). e. Soccer Superfund -Policy and Guidelines The Board will consider a draft policy and set of guidelines for use of the Soccer Superfund and provide feedback and input to staff. The document would be brought back for action at a subsequent meeting. f. Emergency Power Sources for County Buildings The Board «-ill consider the need for and authorize staff to take certain steps towards providing backup power capabilities at key County facilities during electrical outages; and authorize staffto retain the services of an electrical engineer to design the wiring schematic for both the Southern Human Services Center and the Government Services Center, so that both buildings will be "generator ready"; and authorize staff to proceed with bidding both projects for Board award as expeditiously as practical; and instruct staff to conduct a process to identify a consultant(s) for the Board to consider who t~-~ould be retained to investigate the feasibility and cost of using other "off the grid" systems to provide backup power in other County buildings; and adopt the accompanying Emergency Power Capital Project Ordinance. g. *Ap~ointmettts {I) *Affordable Housing Advisory Board The Board «~ill consider an appointment to the Affordable Housing Advisor Board (AHAB). (2) Animal Shelter Operations Task Force The Board will consider appointments to the Animal Shelter Operations Task Force. (3) *Commission for the Environment The Board will consider making an appointment to the Commission for the Environment (CFE). {4) *Visitors Bureau ofCha»el HilU4range County The Board will consider one reappointment and one new appointment to the Visitors Bureau of Chapel/Orange County (Visitors Bureau). (S) *Chat~el Hill Planning Board The Board will consider one reappointment and one new appointment or continuation of term on the Chapel Hill Planning Board. (6) 'Homestead and Hiali School Roads Safety Taslz Force The Board will consider appointments to the Homestead and High School Roads Safety Task Force. 10. *REPORTS a. ~ btjhittecl Human Services Center - Undrrte on Renavati©ns and Snare All©cation The Board will consider updated information on the progress of renovations at the ~A~hitted Human Services Center (Buildings "A" and "B"), and a diagram of interior space allocation for when the center is re- occupied and provide feedback to staff. 11. CLOSED SESSION 12. ADJOL1RN11IENT Note: Access the cagendca through the County's web site, www.co.orunge.nc.us