HomeMy WebLinkAboutAgenda 02-01-22; 8-g - Fiscal Year 2021-22 Budget Amendment #7 1
ORD-2022-002
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 1, 2022
Action Agenda
Item No. 8-g
SUBJECT: Fiscal Year 2021-22 Budget Amendment #7
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
Attachment 1. Year-to-Date Budget Rebecca Crawford, (919) 245-2152
Summary Gary Donaldson, (919) 245-2453
PURPOSE: To approve a budget amendment for Fiscal Year 2021-22.
BACKGROUND:
Rogers Road Community Center Remediation
1. In December 2021, air quality testing was performed within the Rogers Road Community
Center Building due to visible growth found during a building assessment. Staff
immediately contacted Environmental Air Quality professionals to perform surface and air
quality testing. The initial testing reflected toxigenic fungal growth within the main corridor
and loaded counts of allergenic fungal growth within the air samples. The building was
immediately closed and contained to avoid the health hazards associated with the fungal
growth. Additional air quality testing and building assessment work will be completed to
determine the source of the organic growth.
The largest concerns from the findings were the visible microbial growth observed on most
of the contents throughout the building, on most of the walls, ceilings and supply registers
throughout the building, and the particle courts were very elevated in most areas of the
building that were tested. The elevated airborne particles have been proven to reduce
energy and productivity in occupants, and can transport chemicals, odors and bacteria
which may allow for odor issues or adverse health effects for sensitive or
immunocompromised individuals. This budget amendment redirects $199,519 of the
$407,543 in General Fund Federal Emergency Management Agency (FEMA) Backstop set
aside in Budget Amendment #5-A to complete this remediation since the County has
started receiving reimbursement for the COVID response. This amends the following
capital projects in the County Capital Fund:
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Rogers Road Community Center Remediation ($199,519) - Project# 10081
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Transfer from General Fund $0 $199,519 $199,519
Total Project Funding $0 $199,519 $199,519
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Remediation Expenditures $0 $199,519 $199,519
Total Costs $0 $199,519 $199,519
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is
applicable to this item:
• GOAL: CREATE A SAFE COMMUNITY
The reduction of risks from vehicle/traffic accidents, childhood and senior injuries,
gang activity, substance abuse and domestic violence
West Campus Office Building Renovations
2. The third floor of the West Campus Office Building currently houses the Human Resources
(HR) and Information Technologies (IT) Departments. The intent of this project is to
reconfigure the third floor to accommodate the Finance & Administrative Services
Department along with the two existing departments on the third floor of building. This will
be accomplished by reconfiguring the existing spaces from a traditional office environment
into a hybrid environment with fewer private offices. In addition, the existing reception area
will be reduced in size creating space for the creation of two additional hybrid offices.
The Finance & Administrative Services Department moved from the John M. Link, Jr.
Government Services Center building into rented facilities located at 405 Meadowlands
Drive, Hillsborough in October 2019 due to deteriorating indoor environment conditions at
the Link facility. The County executed a three year lease totaling $98,000/yr to
accommodate the Finance & Administrative Services Department. The lease is set to
expire in October 2022.
County staff believes it would be preferable to relocate the Finance & Administrative
Services Department into County owned space at the expiration of the current lease rather
than continue to incur rental expenses. This budget amendment will utilize the Facility
Master Plan — Hillsborough project to fund this work and will increase the funding by
$319,260 to $598,427. Funding exists in the FY 2022-23 Capital Investment Plan (CIP) to
further replenish the Facility Master Plan — Hillsborough project following these
renovations. The budget amendment will redirect $208,024 of the $407,543 in General
Fund FEMA Backstop set aside in Budget Amendment #5-A to complete this project since
the County has started receiving reimbursement for the COVID response, as well as utilize
$111,236 in available funding in the completed Battle Courtroom Remediation Project.
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Facility Master Plan - Hillsborough ($319,260) - Project# 10078
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Alternative Financing $0 $111,236 $111,236
Transfer from General Fund $279,167 $208,024 $487,191
Total Project Funding j $279,167 1 $319,260 1 $598,427
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Facility Master Plan Expenditures $279,167 $319,260 $598,427
Total Costs $279,167 $319,260 $598,427
Battle Courtroom Remediation (-$111,236) - Project# 10067
Revenues for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Alternative Financing $151,430 ($111,236) $40,194
Transfer from General Fund $534,000 $0 $534,000
Total Project Funding j $685,430 1 ($111,236) $574,194
Appropriated for this project:
Current FY 2021-22 FY 2021-22
FY 2021-22 Amendment Revised
Battle Courtroom Remediation Expenditures $685,430 ($111,236) $574,194
Total Costs $685,430 ($111,236) $574,194
SOCIAL JUSTICE IMPACT: There are no Orange County Social Justice Goals associated
with this item.
Street Outreach, Harm Reduction and Deflection Program
3. On January 12, 2022, the Chapel Hill Town Council authorized $38,860 in funding for
Orange County to expand the Street Outreach, Harm Reduction and Deflection (SOHRAD)
program, adding a third peer navigator position through June 30, 2022. This amendment
recognizes the revenue from Chapel Hill and creates a 1.0 Time Limited FTE in the
Community Development Fund, outside of the General Fund.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goals are
applicable to this item:
• GOAL: FOSTER A COMMUNITY CULTURE THAT REJECTS OPPRESSION
AND INEQUITY
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The fair treatment and meaningful involvement of all people regardless of race or
color; religious or philosophical beliefs; sex, gender or sexual orientation; national
origin or ethnic background; age; military service; disability; and familial, residential
or economic status.
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding
necessary for residents to provide shelter, food, clothing and medical care for
themselves and their dependents.
Technical Amendment — Housing
4. With Budget Amendment #5-B, the Board authorized funding for a Housing Coordinated
Entry Specialist with American Rescue Plan Act (ARPA) funds. However, the amendment
did not include language increasing the FTE of that position along with that allocation of
funding. This amendment corrects that error and increases the position authorization for
that FTE to a 1.000 Housing Coordinated Entry Specialist Time Limited FTE through June
30, 2022.
FINANCIAL IMPACT: Financial impacts are included in the background information above. The
Community Development Fund will increase by $38,860, the Emergency Recovery Fund will
decrease by $407,543, and the County Capital Fund will increase by $407,543.
ENVIRONMENTAL IMPACT: There are no Orange County Environmental Responsibility Goal
impacts associated with this item.
RECOMMENDATION(S): The Manager recommends the Board approve the budget amendment
for Fiscal Year 2021-22.
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Year-To-Date Budget Summary
Fiscal Year 2021-22
Community
Development County Emergency Relief
Fund Budget Summary CSLRF Fund Fund Capital Fund
Original Budget $0 $948,056 $0 $14,419,861
Additional Revenue Received Through
Budget Amendment #7 (February 1, 2022)
Grant Funds $28,839,722 $1,821,936 $1,072,716 ($14,419,861)
Non Grant Funds $668,043
Fund Balance for Anticipated Appropriations
(i.e. Encumbrances)
Fund Balance Appropriated to Cover
Anticipated and Unanticipated Expenditures $4,454,000 $0
Total Amended Budget $28,839,722 $2,769,992 $6,194,759 $0
Dollar Change in 2021-22 Approved Budget $28,839,722 $1,821,936 $6,194,759 ($14,419,861)
Change in 2021-22 Approved Budget $0 $0 $0 $0
Authorized Full Time Equivalent Positions
Original Approved Full Time Equivalent
Positions (includes Permanent and Time
Limited) 0.000 11.500 0.000 2.500
Changes to Full Time Equivalent Positions 3.500 0.500 -2.500
Total Approved Full-Time-Equivalent
Positions for Fiscal Year 2021-22 3.500 12.000 0.000 0.000