HomeMy WebLinkAboutAgenda 02-01-22; 4-a - Presentation of Annual Comprehensive Financial Report for FYE 6-30-2021 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: February 1, 2022
Action Agenda
Item No. 4-a
SUBJECT: Presentation of Annual Comprehensive Financial Report for FYE 6/30/2021
DEPARTMENT: Finance and Administrative Services
ATTACHMENT(S): INFORMATION CONTACT:
1. GFOA Award for Excellence in Gary Donaldson, (919) 245-2453
Financial Reporting
2. Local Government Commission
Amended Audit Contract
UNDER SEPARATE COVER
3. Annual Comprehensive Financial
Report, June 30, 2021 - Electronic
Version
CURRENTLY AVAILABLE AT.
https.11www.oran_-gecountync._gov/fi
nance/statements
4. PowerPoint Presentation - Cherry
Bekaert - To Be Provided at the
Meeting
PURPOSE: To receive the Annual Comprehensive Financial Report (ACFR) for the fiscal year
ended June 30, 2021 and approve a Local Government Commission (LGC) Amended Audit
Contract. The LGC contract amendment only changes the report issuance date from October 31,
2021 to January 31, 2022, with no change in the audit fees.
BACKGROUND: The ACFR reports on all financial activity of the County for the fiscal year July
1, 2020 through June 30, 2021. Cherry Bekaert, LLP, a firm of Certified Public Accountants,
audited the financial statements. The financial statements and audit are required by Chapter 159-
34 of the North Carolina General Statutes. The County prepares an Annual Comprehensive
Financial Report (ACFR) that meets the standards set by the Government Finance Officers
Association (GFOA). The ACFR is submitted to the GFOA in order to be awarded the Certificate
of Achievement for Excellence in Financial Reporting. The financial report for the Orange County
Sportsplex, as required under the management contract, is included in the County's ACFR.
The County received an unmodified (clean) audit opinion on the financial statements from the
audit. The financial audit results indicate compliance with County financial policies. The Chief
2
Financial Officer and representatives of Cherry Bekaert, LLP will present highlights of the report
and answer any questions.
The ACFR and other associated documents are available electronically at:
https.11www.oran_gecountync._-gov/finance/statements.
FINANCIAL IMPACT: The financial report confirms a strong financial position for Orange County.
There is no direct financial impact with receiving the ACFR.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this agenda item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends that the Board receive this Report as
information, and approve and authorize the Chair to sign the LGC Amended Audit Contract.
3
Government Finance Officers Association
203 North LaSalle Street,Suite 2700
Chicago,Illinois 60601-1210
312.977.9700 fair 312.977.4806
11/10/2021
Renee Price
Board Chair
Orange County,North Carolina
Dear Ms. Price:
We are pleased to notify you that your annual comprehensive financial report for the fiscal year ended
June 30, 2020 qualifies for GFOA's Certificate of Achievement for Excellence in Financial Reporting.
The Certificate of Achievement is the highest form of recognition in governmental accounting and
financial reporting, and its attainment represents a significant accomplishment by a government and its
management.
When a Certificate of Achievement is awarded to a government, an Award of Financial Reporting
Achievement(AFRA)is also presented to the individual(s)or department designated by the government
as primarily responsible for its having earned the Certificate. This award has been sent to the submitter as
designated on the application.
We hope that you will arrange for a formal presentation of the Certificate and Award of Financial
Reporting Achievement, and give appropriate publicity to this notable achievement. A sample news
release is included to assist with this effort.
We hope that your example will encourage other government officials in their efforts to achieve and
maintain an appropriate standard of excellence in financial reporting.
Sincerely,
Michele Mark Levine
Director, Technical Services
4
GOVERNMENT FINANCE OFFICERS ASSOCIATION
NEWS RELEASE
FOR IMMEDIATE RELEASE
11/10/2021 For more information contact:
Michele Mark Levine,Director/TSC
Phone: (312)977-9700
Fax: (312)977-4806
Email: mlevine@gfoa.org
(Chicago, Illinois)—Government Finance Officers Association of the United States and Canada (GFOA) has
awarded the Certificate of Achievement for Excellence in Financial Reporting to Orange County for its annual
comprehensive financial report for the fiscal year ended June 30, 2020. The report has been judged by an
impartial panel to meet the high standards of the program, which includes demonstrating a constructive "spirit
of full disclosure"to clearly communicate its financial story and motivate potential users and user groups to read
the report.
The Certificate of Achievement ig'the highest form of recognition in the area of governmental accounting and
financial reporting, and its attainment represents a significant accomplishment by a government and its
management.
Government Finance Officers Association(GFOA)advances excellence in governmentfinance by providing best
practices,professional development, resources, and practical research for more than 21,000 members and the
communities they serve.
203 NORTH LASALLE STREET, SUITE 2700, CHICAGO, ILLINOIS 60601-1210
5
Government Finance Officers Association
Certificate of
Achievement
for Excellence
in Financial
Reporting
Presented to
Orange County
North Carolina
For its Annual Comprehensive
Financial Report
For the Fiscal Year Ended
June 30, 2020
Executive Director/CEO
6
LGC-205 Amendment AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 10/2021
Whereas Primary Government Unit
Orange County,North Carolina
and Discretely Presented Component Unit(DPCU) (if applicable)
N/A
and Auditor
Cherry Bekaert LLP
entered into a contract in which the Auditor agreed to audit the accounts of the Primary Government Unit
and DPCU (if applicable)
Fiscal Year Ending Audit Report Due Date
for and originally due on
06/30/21 10/31/21
hereby agree that it is now necessary that the contract be modified as follows.
Original due date Modified due date
❑✓ Modification to date 10/31/21 01/31/22
El Modification to fee Original fee Modified fee
Primary Other Reason(s)for Contract Amendment
(choose 1)(choose 0-2)
0 ❑ Change in scope
0 ❑ Issue with unit staff/turnover
0 Issue with auditor staff/workload
E) ❑ Third-party financial statements not prepared by agreed-upon date
❑ ❑ Unit did not have bank reconciliations complete for the audit period
0 ❑ Unit did not have reconciliations between subsidiary ledgers and general ledger complete
0 ❑ Unit did not post previous years adjusting journal entries resulting in incorrect beginning
balances in the general ledger
0 ❑ Unit did not have information required for audit complete by the agreed-upon time
0 ❑ Delay in component unit reports
0 ❑ Software - implementation issue
0 ❑ Software -system failure
0 ❑ Software - ransomware/cyberattack
0 ❑ Natural or other disaster
0 ❑ Other (please explain)
Plan to Prevent Future Late Submissions
If the amendment is submitted to extend the due date, please indicate the steps the unit and auditor will take to
prevent late filing of audits in subsequent years. Indicate NA if this is an amendment due to a change in cost only.
The draft of the ACFR will be prepared earlier to ensure enough time for the review process and for any
corrections to be agreed upon and made.
Additional Information
Please provide any additional explanation or details regarding the contract modification.
Draft ACFR not prepared based on agreed upon date in November 2021. The audit team experienced team
member turnover during the audit as well.
By their signatures on the following pages,the Auditor, the Primary Government Unit, and the DPCU (if
applicable), agree to these modified terms.
Page 1 of 3
7
LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 10/2021
SIGNATURE PAGE
AUDIT FIRM
Audit Firm*
Cherry Bekaert LLP
Authorized Firm Representative* (typed or printed) Signature*
April Adams
Date* Email Address
01/25/22 aadams@cbh.com
GOVERNMENTAL UNIT
Governmental Unit*
Orange County,North Carolina
Date Primary Government Unit Governing Board Approved Amended
Audit Contract* (If required by governing board policy)
Mayor/Chairperson* (typed or printed) Signature*
Renee A. Price
Date Email Address
rprice@orangecountync.gov
Chair of Audit Committee (typed or printed,or"NA") Signature
N/A
Date Email Address
GOVERNMENTAL UNIT— PRE-AUDIT CERTIFICATE
*ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for hospitals)
Required by G.S. 159-28(al) or G.S. 115C-441(al)
This instrument has been pre-audited in the manner required by The Local Government
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
Primary Governmental Unit Finance Officer* Signature*
Gary Donaldson
Date of Pre-Audit Certificate* Email Address*
gdonaldson@orangecountync.gov
Page 2 of 3
8
LGC-205 Amended AMENDMENT TO CONTRACT TO AUDIT ACCOUNTS Rev. 10/2021
SIGNATURE PAGE — DPCU
(complete only if applicable)
DISCRETELY PRESENTED COMPONENT UNIT
DPCU
N/A
Date DPCU Governing Board Approved Amended Audit
Contract (If required by governing board policy)
DPCU Chairperson (typed or printed) Signature
Date Email Address
Chair of Audit Committee (typed or panted,or"NA") Signature
N/A
Date Email Address
DPCU — PRE-AUDIT CERTIFICATE
*ONLY REQUIRED IF FEES ARE MODIFIED IN THE AMENDED CONTRACT*
(Pre-audit certificate not required for hospitals)
Required by G.S. 159-28(al) or G.S. 115C-441(al)
This instrument has been pre-audited in the manner required by The Local Government
Budget and Fiscal Control Act or by the School Budget and Fiscal Control Act.
DPCU Finance Officer (typed or printed) Signature
N/A
Date of Pre-Audit Certificate Email Address
Page 3 of 3