HomeMy WebLinkAboutAgenda 12-14-21; 8-j - Authorization to Approve an Interim Senior Lunch Caterer Contract 1
ORANGE COUNTY
BOARD OF COMMISSIONERS
ACTION AGENDA ITEM ABSTRACT
Meeting Date: December 14, 2021
Action Agenda
Item No. 8-j
SUBJECT: Authorization to Approve an Interim Senior Lunch Caterer Contract
DEPARTMENT: Aging
ATTACHMENT(S): INFORMATION CONTACT:
Janice Tyler, 919-245-4255
PURPOSE: To authorize the approval of an interim food service caterer contract to provide noon
meals for the Home and Community Care Block Grant-funded Senior Lunch Program at the
Seymour and Passmore Centers for the period January 18, 2021 through June 30, 2022.
BACKGROUND: The Orange County Department on Aging assumed administration of the
Senior Lunch Program in July 2009. The purpose of this program is to provide a nutritious noon
meal to persons 60 years and older. This contract is filling an emergency need, as the current
caterer, Nantucket Grill, has given its 60 day notice to end its contract due to labor shortages.
With guidance from Triangle J Area Agency on Aging Director and the County's Finance and
Administrative Services Department, Aging staff proposes to secure an interim caterer and
conduct a formal request for proposals through Orange County Purchasing in March 2022. The
contract for FY2022 would be awarded after that process. For this interim contract, the meal cost
will not exceed the current rate of $7.40 per meal. With this contract, the total cost of meals
purchased will not exceed $177,600. Note: There have been over 71,000 meals served curbside
since the beginning of the pandemic in March 2020.
FINANCIAL IMPACT: The majority of the cost for the Senior Lunch Program is reimbursed by
the NC Division of Aging and Adult Services. The balance of the funding is provided by Orange
County and the Towns of Carrboro and Chapel Hill. These funds are included in the current
operating budget. Donations are also collected from the participants.
SOCIAL JUSTICE IMPACT: The following Orange County Social Justice Goal is applicable to
this item:
• GOAL: ENSURE ECONOMIC SELF-SUFFICIENCY
The creation and preservation of infrastructure, policies, programs and funding necessary
for residents to provide shelter, food, clothing and medical care for themselves and their
dependents.
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The purpose of this program is to provide a nutritious noon meal to persons 60 years and older,
targeting those individuals who are in the greatest social and economic need.
ENVIRONMENTAL IMPACT: There is no Orange County Environmental Responsibility Goal
impact associated with this item.
RECOMMENDATION(S): The Manager recommends that the Board authorize the County
Manager to sign the interim food services catering contract following review and approval by the
County Attorney.